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CONTENTS
TOPICS PAGE #
Executive summary 1
Introduction 3
Objective of study 3
Scope of project 3
Core roles in HRM 4
Delimitations 5
HR Process & Procedures 6
Background of the company 6
Scope of business 6
Company Organization chart 7
HR polices regarding HR 7
HR management system 8
Non executives 14
Pay plans 20
Benefits & services 22
Loan & credit scheme 22
Labor relations 22
Formation of worker welfare committee 23
Health & safety representatives 23
Activities during emergency 24
Conclusion 26
Recommendations 27
Annexure 28
Executive Summary
This report focuses on the importance of human resource management process prevail
in CCL. This report also gives us the view how the organization remain competitive in
the market. Brief introduction of all the processes is the following
CCL has a very well established Recruitment and selection Process for both the
employees and Managers. It uses such screening process so that they can access each
aspect of the people that is important for doing the job. For higher management they
mostly prefer the Selection is eliminating or sorting of people. Selection tends to be
negative because it rejects a good portion of those who apply. The selection procedure
varies from company to company but it should meet the needs of the job.In CCL, the
criteria for selecting the employee are given by central HR department in Head Office.
Orientation:
The employee’s are introduced with organization’s culture through the process.
Organization’s values, norms and beliefs are discussed in detail. Employees are
introduced with CCL image and its reputation in all over the world and the customs and
traditions are explained to the employees.
Training:
To find the range of training needs ,CCL has designed its own system of analyzing the
training needs for their employees; they divided this system in two categories:
CCL train their employees through the following Methods and tools
Training Methods:
Training Tools:
• Audiovisual Tools
• Programmed Learning
• Lectures
• Informal Training
• Job Rotation & 3/30 Plan
PERFORMANCE APPRAISAL
In CCL job performance is reviewed throughout the year by the senior management.
This provides the chance to employees to see what they are doing and how they can
improve their performances. On the basis of performance level the employee receives
Bonus. They rate the employees according to their performance in the following
categories
• Outstanding
• Excellent:
• Good
• Need Improvement
• Unsatisfactory
Compensation:
Every organization has its own method of paying to the employees.
CCL ‘pays for performance they reward their performer with the high pay
All employee, employee trainer and maintenance employees are eligible to earn a
employee performance bonus In CCL there are two types of employees. One type is
workers and the other is management staff. Employees are paid monthly but due to the
time required to prepare, process and distribute the payroll, they will receive their pay by
the 5th of each Month In management category, the highest pay is of managers and the
lowest pay worker.
INTRODUCTION
Objective of the Study:
Actually CCL Pharmaceuticals (Ptv.) Ltd is “the policies and practices involved in
carrying out the “people ” or human resource aspects of the management position,
including recruiting, testing, training, rewarding, and appraising.”
Here are some key objectives that must be achieved for the implementation of the
project:
2. The main purpose of the project is to improve the working system of their HR
department and provide them with new vision of human rescues management.
3. To provide them the proper way to mange their labour management.
4. Provide them opportunity to compete the global market in minimum period.
5. How to get maximum benefits with minimum recourses.
6. How to balancing the company’s external opportunities and threats, with its
internal strength and weaknesses.
Development issues
The following points have emerged during the process as important skills for
human resource practitioner to possess. These are:
Project management
Consulting skills
Entrepreneurship
Self management
Communication skills
Facilitation skills
Presentation skills
The core roles of human resource management are grouped below into four
categories.
⇒ Strategic perspective
⇒ Organisational design
⇒ Change management
⇒ Corporate wellness management
⇒ Management of termination
⇒ Training & development
⇒ Career management
⇒ Performance management
⇒ Industrial relations
⇒ Compensation management
⇒ Information management
⇒ Administrative management
⇒ Financial management
Delimitations:
⇒ In this busy world no body have time for others, because of competition.
⇒ It’s very tough to get their personal data because they are very conscious about
there personal values.
⇒ This is the very large company that’s why because of their busy schedule they are
giving us a very limited time.
⇒ They are already using the HR processes but on a very small scale, they want to
improve their performance but don’t want to spend time and money on it.
⇒ It’s very tough for us to convince them on our points of views.
⇒ They are not allowed us to personally interact with their employees of different
levels.
HR PROCESSES &
PROCEDURES
BACKGROUND OF THE COMPANY:
CCL was formed in 1965 by a renowned physician, Dr. Dilawar Hussain and his sons.
In 1970, Pulmonol cough syrup was launched, which turned out to be an instant success
and grew to become the flagship of the company. In 1984, CCL’s new Plant was
The production facilities are located at 62-industrial Estate, Kot Lakhpat,. The head
office of CCL is situated at Javaid House, 22-A, Gulberg-II, Lahore.
They have a strong marketing and sales force of more than 300 people with a reach of
more than three hundred territories covering literally every nook and corner of the
country. Our sale force visits more than 50,000 doctors and our medicines are present at
more than 50,000 pharmacies nationwide.
The main concern of the company is to provide best Medicines products that other
companies in their fields are lacking for. For this purpose, company was able to produce
every kind of products related to the Medicines. The main quality Medicines products are
Board of
Directors
Machine QC
operator Workers
At CCL each employee is like an important member of the family. The Company wants
to provide every individual a chance to grow and glow; to love and be loved, and to work
as a well knit coherent team. Company places immense significance on human values.
Our work philosophy revolves around best managed behaviors. Offer a truly congenial
working environment to the employees, which foster creativity, team work, motivation
and innovation plus respect for the individual.
A happy, content and motivated staff gets sufficient chances of growth at CCL. For
almost all positions, the Company gives preference to promotion from within the
company. In this regard, the Management has established Assessment Committees to
look after the possibilities of promoting our internal candidates against any vacancies.
Co’s stairway to upward mobility is open and all potential employees get fair chance to
appear before a formal board to contend their candidacy and this greatly fosters
transparency in their career management decisions. A comprehensive Management. By
Objectives approach truly reflects the performance and achievements of the employees.
The management strongly believes that employees are our supreme strength. Therefore,
they strive to attract, retain and develop the best talent. Just because of this policy the
company continues to benefit from the efforts of its valuable people, who are actually, the
strength of Company through training and development activities the human resources
policies aim at the improved working conditions all over the organization .The various
personal strategies can be that the employees are chosen solely on the basis of merit and
they are given monetary rewards and incentives so that employee motivation and
commitment may increase.
The Human Resource Team at CCL make conscious efforts to set the workforce
development strategy for the organization, assess current workforce characteristics and
future needs by aligning the HR policies with organizational mission, strategic goals, and
performance utcomes.
In CCL, different Departments are using Software’s for example Finance department
is computerized and all transactions made by the company can easily handle. As far as
HRM is concerned there is no proper software implemented in organization but the
Management is thinking to make software the helps them in Personnel Planning. For
Testing, Performance Appraisal Management is using different kinds of software’s on the
basis of that software’s they are able to handle Personnel Planning. Intranet facility is also
available for organization which helps employees and Management to communicate with
each other.
RECRUITMENT AND
PLACEMENT
Job Analysis:
Job analysis is very important task because on its results many administrative and
managerial decisions are made. Such as recruitment & selection, performance appraisals,
compensation, training etc.
At CCL the job analysis is conducted when the organization wants to make new
products, establish a new unit or to expand the existing unit and then launch new products
into the Market. The purpose of job analysis is.
The CEO/Director conducts the job analysis for the job of the executives. He finalizes
the personnel requirements, education and experience.
At CCL once the GM (unit head) is hired then the duty of the job analysis for his sub-
ordinates is assigned to him. As GM has professional skills reasonable experience, so
based upon his experience, skills, knowledge and observation he prepare the Job
description, Job specification and further no. of persons to be hired.
At CCL usually the technique used by GM is Quantitative Job Analysis technique and
further the method used in this technique is Department of Labor Job Analysis. As this is
based upon the three very important factors data, people and things. Moreover the
personal experience of GM also contributes a lot.
The GM get all these approved by the Director and upon his approval it is sent to
administrator manager/HR to follow in the future.
HR Planning:
Like all good plans, HR manager of CCL builds employment plans on
premises basic assumptions for employment requirement by forecasting
three things:
Recruitment:
CCL is proud of its Human resource ,as almost all the employee have been picked by
the management .It is fortunate for company that the Leaders i.e. the top management is
very much qualified and has the ability to lead in an efficient and effective manner
.human resource is supposed to be the most valuable asset at the company .With its
expanding business operations, the requirement of new employees keeps on arising
.Human resource management strives to achieve organizational goals and goals of the
employees through effective personal program, policies and procedures .
The job requirements and specifications for a position (e.g., minimum qualification,
experience and other requirements related to the job position) are defined in the
concerned Job Description.
The requirement for any hiring is identified by concerned plant administrative, which is
communicated to Managing Director.
After approval, there are two types of positions First (Budgeted) that are advertised in
the internal mean within the organization. Second are (None Budgeted) that are advertise
in the organization and external through media and newspaper. In addition, personnel
having any reference may be directly contacted. The candidates are asked to submit their
CVs/bio-data.
Forecasting:
In forecasting first of all the organization identify the needs of personnel planning. It
may be for
Nature of job.
Nature of unit
The organization has the proficient persons. During the forecasting for a unit, or
launching a new product the organization uses the data of an existing unit, and product
which is similar & homogenous as well as the expertise of their specialized persons. For
example to make a new formula for making product , organization will consult with data
of existing formulas for that particular product as well as take different sample tests of
that particular product and extract the results. Forecasting will be made for different level
of Job separately.
At CCL the already working employees are enjoying the equal chance of hiring/ posting
on some other better positions. For this purpose match/comparison between qualification,
skills, experience is made. If some one deserve, he always avail the opportunity.
For this purpose regularly & continuously record maintained in the following manners
⇒ Qualification inventories
⇒ Computerized information system
⇒ Performance appraisal record
⇒ Training record
CCL is a rapidly growing conglomerate and is always eagerly seeking talented men and
women to join its workforce. Therefore, they strongly urge recent graduates and other
interested individuals to apply for positions in the Sindh or Punjab region.
1. Internet:
CCL has its website. The HR department collects the on-line information & CVs from
competent & energetic people. The HR department keeps the record of that information’s
for a large pool of candidates.
2. College Recruiting:
It is adopted for the fresh executive (managerial) staff. CCL sends add to colleges and
ask for the applications.
It is the mostly used for the first line supervisor and workers. The major advantages
of the method are
⇒ Motivation of existing employees
⇒ Cheapest method of recruiting
The requirement for any hiring is identified by concerned departmental incharge, which
is communicated to Managing Partner.
Recruitment of personnel
shows the better performance of organization, which can achieve its goodwill & vice
versa. Further effective screaming leads towards cost minimization. Finally the
organization gives this process importance to fulfill legal formalities also.
The selection process varies according to type of post & candidate such as executive or
non-executive fresh or experienced. These are explained as under
Executive:
Experienced:
Above-mentioned data used to find out the short listed candidates. And then call them
for interview, after interviews the final decision is being made. The interview
characteristics are:
⇒ Un-structured
⇒ Job-related
⇒ Panel (for higher executive)
⇒ Sequential (for middle & lower executive)
In-experienced:
They are mostly come from the colleges directly. The process of their selection is as
under:
⇒ IQ test (GMAT)
⇒ Group discussion
⇒ First screening interview
The whole above mention activities are performed in a single day. Then the candidates
are asked to go back. Then the short-listed candidates are informed. Candidates are short
listed on the base of:
⇒ Academic performance
⇒ Performance in above mention activities
The short listed candidates are then called for the second interview, May it be the final
interview or there will be another one.
1st Interview:
⇒ Un-structured
⇒ Not much job related
⇒ To check the personal traits
⇒ Panel interview (HR manager, GM, Head of Dep’t)
2nd Interview:
⇒ Unstructured
⇒ Job-related
⇒ Panel interview (GM, Director/CEO)
Non-Executives:
They are not much qualified but professional skills are much important. The selection is
being done on the following criteria.
⇒ Academic performance
⇒ Experience
⇒ Back ground information
⇒ Reference checks
⇒ Interview (unstructured job-related)
⇒ Most important is work sampling techniques
On the base of above mention data the head of Dept, GM and HR manager makes the
final selection
All hiring is being done on the base of Equal Employment Opportunity. There is no
discrimination on the base of sex, religion, cost, nationality, age etc (The lower age limit
is 18 year as per Govt. law)
The candidate is initially hired on temporary basis for a 6 months probationary period
after which his/her performance is reviewed and assessed by his departmental head. In
case of satisfactory performance, he is hired on permanent basis.
Knowing that the norms and values which are given as,
Orientation by Department:
After the selection the head of Dept itself give the orientation to his sub-ordinates. He
gives an overview of organization culture, but the duties & responsibilities of new
employees in detail. First 2-3 days there is a not much/fully responsibility on the
employee.
Organization’s Culture
The entire employee’s are introduced with organization’s culture. Organization’s values,
norms and beliefs are discussed in detail. Employees are introduced with CCL image and
its reputation in all over the world and the customs and traditions are explained to the
employees.
Employee’s Introduction
All the employees are introduced with other employees and their supervisors so they
can know each other. The purpose of this practice is that, if employees know each other
and they feel good to work with each other then definitely they will perform well and
with ease.
Company’s policies, rules and regulations, benefits, working hours, performance reviews,
payroll system, vacation information, working conditions these types of issues are
discussed in this content of the orientation.
Contingency Training
In this content employees are introduced certain contingent situations in which they
have to respond immediately, like fire drill, safety issues, theft, robbery, to handle
disputes among the customers. Employees are taught about precautionary measures, they
should take during these critical situations. CCL considers it very important to discuss
these sensitive and crucial matters on the very first day because these issues can happen
at any time and employees must know how to handle these situations in advance, that’s
why first orientation session is taken very seriously. This training session forms a base for
all future training programs.
Follow-Up Orientation
Revision
First of all the contents of previous orientation are revised, to just have a bird’s eye
view and to recall the previous learning or to make up trainees mind, or to start the
orientation with something known by the trainees.
The Management strongly believe that employees are our supreme strength. Therefore,
we strive to attract, retain and develop the best talent. Special emphasis in this regard is
given to training & development of the staff. CCL not only boasts top-notch in-house
training, but sending our employees for external training has also been our preference
always. In this context, we have never left any stone unturned to avail external training
being offered not only in the country but have also sent many employees for training
abroad.
The Human Resource Team at CCL make conscious efforts to set the workforce
development strategy for the organization, assess current workforce characteristics and
future needs by aligning the HR policies with organizational mission, strategic goals, and
performance outcomes.
The training personnel are busy round the year in designing & conducting excellent
programmes at corporate level and especially for the Sales Team, which is not only
trained on the basic product knowledge, but also on developmental managerial skills not
only through pragmatic, interactive formal sessions but also through specially designed
‘Distant Learning Programme’.
After joining by the new employee, Management initiates the orientation of employee.
First gives the employee orientation on administrative policies, quality policy
departmental structure and functions, and the concerned position’s responsibilities and
authorities. The training is recorded on training form.
The employee is then assigned specific tasks and assignments related to his position
and given on-job training. During the on-job training, his/her performance is monitored.
After completion of initial on-job training, it is recorded on the training form. The
training form is maintained in the respective file.
Appraisal
As it is obvious that performance appraisal is very important tool for evaluating the
performance so in CCL it is conducted in a very careful manner.
Hailey College of Banking & Finance 21
Consolidated Chemicals (Pvt.) Ltd
For this purpose the person or official who is in direct contact with employees and to
whom the employees are under reservations is selected to assign the duty of appraising
the performance.
The administrative manger, unit head, For example, General Manger also make
surprise visit. Moreover the immediate boss makes the performance appraisal in a very
concise, precise and systematic way as given below.
In order to avoid future problems the supervisors clarify from all aspects to employees
what the performance level is expected from them and what would be the standard for
their performance appraisal. Then in the light of definition of job performance appraisal
is made.
Feed Back:
In order to get better results CCL uses the combination of several methods and this
technique is very successful in their organization. The most important method by them
is
NOTE: In CCL performance appraisal is not limited up to formulation just. Rather based
upon a reward system that is established for satisfaction providing appraisal as
⇒ Special increment
⇒ Promotions
The company consistently monitors its employees and as far as the betterment of their
career is concern, the company has a proper strategic plan through which it increases the
skill level of its employees. The company offers training courses which focuses on
injecting skills and professionalism into employees. These courses held in the
organization or outside organization and even abroad depending upon the course
requirements. Regardless of the location of these training programs, the company pays all
the expenses. The only focus is to improve the skills of their employees so that not only
company can get maximum out of them but also employees can enrich their nature of job
and life standard as well.
Along with these training programs, the company make their employees fully aware of
their job requirements so that they can develop a clear picture about at what they are good
and bad. Indirectly the promotions also play a key role in employees’ job satisfaction.
PAY PLANS
Employee compensation refers to all forms or rewards going to employee and arising
their employment. CCL pays the employees according to their pay scales that are already
defined. At the end of each year the employee is also paid some raises and bonuses
according to their contribution in the business. This contribution or compensation made
by the company help to increase the motivation, devotion and efficiency of the employees
in respect to their company.
⇒ Wages are paid as per industry trend and local labor laws
⇒ The company ensures that deductions from wages are not made for disciplinary
purposes.
⇒ The composition of the salary is as follows:
Gross Salary
Basic Salary (75 %)
House Rent
Indexation Allowance (for workers having salary less than Rs. 4000)
Attendance Allowance (for workers having salary less than Rs. 4000)
Cost of Living Allowance
Special Allowances
Deductions:
⇒ Loan Installments
⇒ Provident Fund
⇒ Employees Old Age Benefit Institution --E.O.B.I
Benefits:
EOBI 5% of wages
Bonus as per Company Policy
Advance against salary up to one-third of salary
Medical Allowance 5 % of wages (for employee having salary more
than Rs 5000)
Accommodation:
The employees who belong to distant areas are entitled for accommodation at site.
However, employees who are required to be at plant to meet exigencies are also provided
accommodation at site. For detail, refer Housing Policy.
Loans
The employee is given loans as per the loan policy mentioned in the Service Rules. The
employees submit their application for loan approval to Accounts department. After the
approval of the Managing Director the loan is granted to the applicant.
At CCL each employee is like an important member of the family. Company wants to
provide every individual a chance to grow and glow; to love and be loved, and to work as
a well knit coherent team. CCL place immense significance on human values. CCL work
philosophy revolves around best managed behaviors. We offer a truly congenial working
environment to the employees, which foster creativity, team work, motivation and
innovation plus respect for the individual.
As a company par excellence, along with good and congenial working environment as
well as a respect based open culture, we also provide various facilities to our employees
like competitive compensation and the following lucrative fringe benefits, which enable
us to enjoy the status of a ‘preferred employer’ among the industry :
⇒ Loan & Advances policy is addressed in Service Rules and accounts are managed
accordingly.
⇒ Loan Records are available in accounts department.
⇒ Workers are also given advance against salary on recommendations of General
Managers or Heads of Department, Personnel department and HR department.
Labor Relations:
The organization keeps healthy relations with its employees. There good two-way
communication methods are used as.
⇒ Every employee have the right to come to meet with labor officer for his problem
A workers’ welfare committee has been formed by the workers having nominations from all
departments and consist of:
Administration manager
Worker representative
HR Manager
T The Company ensures that workers representative is not subject to discrimination by
monitoring that nominations are not based on religion, region, race, cast, gender,
disability, political affiliation and age.
Manager HR has been nominated as Health & Safety Representative, responsible for
health & safety for all personnel and for the implementation of health & safety
requirements of this standard.
To ensure compliance of Health & Safety requirements and create awareness among all
employees about H&S, the committee has been formulated as:
⇒ HR Manager
⇒ Health & Safety Representative
⇒ Safety/Security Officer
⇒ Admin Manager
⇒
Health & Safety training is scheduled as per Training Schedule. These sessions are
arranged whenever needed for existing and new employees.
Hazards Prevention:
The company has provided measures for prevention of the potential threats to
health & safety as:
Notification:
Any body who sees an emergency situation should sound the nearest alarm button and /
or inform to security staff / Time office.
Evacuation:
⇒ On hearing alarm, all employees will evacuate through emergency exits and
gather at their respective assembly points.
⇒ Shift in-charge or any nominated person will take roll call at the respective
assembly point.
⇒ Admin Manager will arrange emergency vehicle which will be parked outside
Time Office in complete readiness during emergency.
⇒ On hearing central alarm, all employees will report back to their place of work
and start work.
⇒ Admin Manager / Time Office member will call to external agencies for tackling
the uncontrollable emergency situations.
⇒ External agencies contacts are available at time office, telephone exchange,
notice-boards and main gate.
⇒ Considering the nature of emergency, all utilities & services e.g. machines,
Boilers, Generators or Electric supply etc are shut downed by the concerned
personnel .
⇒ During the disaster some of the utilities like electric, water, sewer, Telephone,
Networks, etc may have shut down, these are to be restored by concerned
personnel.
CONCLUSION
During the analysis of their existing human recourse system we have seen that how
they are applying the Recruitment process (from job analysis to selection of employees).
And we have seen that company recruit all those persons those are eligible to his criteria
whether they are internal or external. Once a pool of candidate has been completed, the
next stage is to select the best person for the job to achieve the organizational goal.
Orientation and on the job training will be arranged after the selection of employees
and the newly hired employees are posted on temporary job of 6 months for their
practices, and employees having satisfied performance will be permitted as permanent.
The Management strongly believes that employees are our supreme strength. Therefore,
they strive to attract, retain and develop the best talent. Special emphasis in this regard is
given to training & development of the staff. CCL not only boasts top-notch in-house
training, but sending our employees for external training has also been our preference
always.
Performance Appraisal conducted, and there are some key points that must be not
changed and must be same in all the departments. In order to get better results CCL uses
the combination of several methods and this technique is very successful in their
organization .Performance evaluations of employees are demeanor after six months or
sometimes after one year. In that evaluation employees must be meet some specific tasks
like to achieve the objective of the company, achieve specific assign tasks, complete the
given assignments, and fulfill management expectations.
Salaries and wages are paid to employees according to industrial trend, and other direct
and indirect financial payment and facilities are provided to the workers. The company
ensures that deductions from wages are not made for disciplinary purposes.
The some of the benefits that they can get are given below:
RECOMMENDATIONS
During studying the Human Resource department, we conclude that this department is
acting its duties efficiently and in an excellent order. It is quiet difficult to suggest such
things to such an established organization in the area, we make a humble effort to give
some recommendations to this well performing organization
⇒ No doubt that the most important issue is that employees are the key assets of the
company and if company pays more attention towards them then it will get optimum
result so HR Planning in an Organization can play a very critical role.
⇒ Job Analysis should be done carefully. Selection should be made on the basis of
merit.
⇒ Allocation of resources should be appropriate in an organization otherwise this may
be very critical.
⇒ Performance appraisal should be done after every 3 months or maximum after 6
months before quarterly Financial Reports are issued.
⇒ As the training procedures are also very important to have qualified people on their
jobs, special emphasis should be laid on to the management development part of the
training programs.
⇒ It is the responsibility of the company to create a friendly atmosphere inside its
company that will affect the efficiency of the workers and will improve the output of
the company.
⇒ The company should think such plans that can enhance its manpower efforts.
⇒ Company should implement its HRM System to enhance performance and reduce
work load that decreases both performance and earnings.
⇒ Company has Information Technology Department and with the help of this
department company can develop its own software for HRM.
ANNEXURE
Recruitment:
1. Have you any orientation program for the employees and what kind of
instructions you give to your employees in this orientation?
2. Do you have any training program for your employees?
3. Do you have your own training instructors?
4. What is your training method and process?
5. Do you follow traditional or informal methods of training?
6. Do you use audio and visual aid or training?
7. What kind of laws and acts do you follow in the training process?
8. Do you have any training program for your current employees?
9. How you access that current employee need training?
10. Do you give any diploma or certificate to the people who complete their training?
11. How do you train your employees to work with other employees well?
12. Do you have any program to increase skills of your employees?
1. Is there any reward for the persons who do something extra ordinary?
2. What is your policy toward employee vocation, such as holidays and sick leaves
or underemployment issuance?
3. How many leaves you allow a person to officially take in a year? (Lateness,
absenteeism, illness, pregnancy).
4. Do you provide any life insurance to your employees of your company?
5. What kind of benefits you give to your employees incase of death and serious
injury during their service?
6. What is post retirement program in your organization? Is there any pension
program in this regard/
7. Do you provide food service to your employees within the organization and at
what rates?
8. Do you have any fair price shop within your organization for your employees/
Labor Relationships:
Communication: