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Introduction
This section provides a table to help you interpret the various edit codes that are used and their related
comments. The information is grouped according to the following column headings:
• Edit Code – the number that is assigned if the edit condition(s) is met. This column also lists
one of the three edit types. They are:
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit condition.
• Condition and Action – a description of the situation that caused the edit and the action taken
either to resolve it and/or to notify the school of the potential error.
• What It Means – further explanation of the message in an effort to make the cause of the edit
clearer.
• How to Fix It – what the user must do to resolve the mistaken condition.
• COD Website Edit Code – the edit code that the user will see on the COD Website; Website
edit codes are translated to the Pell Phase-In edit code on the SAIG Acknowledgment files.
Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that @
can be changed between
cycles, this is the data
that comes from the
ALGORITHM and
AWARD YEAR tables
and can be made year-
specific.
REJECT BATCH
Set edit code 201
202 “Missing/ If ANY of the following are Occurs when there Resubmit the batch 802
E Mismatched Grant true: is no Grant Batch with a new batch
Batch Trailer” • Grant Batch Trailer Trailer, when the number in the Grant
Record is missing Batch Number in Batch Header and
• Batch Number in the header and Trailer.
Trailer Record does not trailer do not match Verify “TLR” is
match Batch Number in or when the spelled correctly.
Header “GRANT TLR” is
• Literal “GRANT TLR” misspelled or not in
is misspelled or not all uppercase.
uppercase
REJECT BATCH
Set edit code 202
203 “Duplicate Grant If the Batch Number already Occurs when the Resubmit the batch 003
E Batch Header” exists on the database Batch Number has with a new Batch
been used before Number in the
REJECT BATCH either with the same Grant Batch Header
Set edit code 203 batch or a different and Trailer.
batch.
206 “Data Record If Data Record Length is Occurs when the Resubmit the batch 803
E Length must be nonnumeric record length in the with a new batch
numeric” Grant Batch Header number in the Grant
REJECT BATCH and Trailer is Batch Header and
Set edit code 206 missing or has a Trailer and the
nonnumeric correct record
character. length.
208 “Reported Total of If Reported Total of Batch Occurs when the Resubmit the batch 805
E Batch must be in the Trailer record is dollar Total of the with a new batch
numeric” nonnumeric Batch is either number in the Grant
missing or has a Batch Header and
nonnumeric Trailer and a new
REJECT BATCH character. Reported Total of
Set edit code 208 Batch in the Grant
Batch Trailer.
209 “Invalid/Missing If Batch Number does not Occurs when: Resubmit the batch 806
E Batch Number” have a length of 26 • the batch with a new Batch
number is Number in the
REJECT BATCH missing, Grant Batch Header
Set edit code 209 • is not the and Trailer.
proper length
of 26
characters, or
• is not properly
formatted.
210 “Year must be If ANY of the following are Occurs when the Correct the award 807
E numeric” true: year is missing or year and resubmit
• Positions 3 to 6 of the nonnumeric. the batch with a
Batch ID are new Batch Number
nonnumeric in the Grant Batch
• Positions 3 to 6 of the Header and Trailer.
Batch ID do not equal a
valid Award Year @
REJECT BATCH
Set edit code 210
211 “Pell ID must be If Positions 7 to 12 of the Occurs when the Resubmit the batch 998
E numeric” Batch ID are nonnumeric Pell ID is missing with a new Batch
or nonnumeric. Number in the
REJECT BATCH Grant Batch Header
Set edit code 211 and Trailer and also
correct or include
the Reporting
Campus Pell ID in
the Batch Number.
213 “Creation date must If ANY of the following are Occurs if date is Correct the date in 808
E be numeric” true: missing or the Batch Number
• Positions 13 – 14 of the nonnumeric. and resubmit the
Batch ID do not equal batch with a new
19 or 20(century) Batch Number in
• Positions 15 – 16 of the the Grant Batch
Batch ID do not equal Header and Trailer.
00 to 99 (year)
• Positions 17 – 18 of the
Batch ID do not equal
01 to 12 (month)
• Positions 19 – 20 of the
Batch ID do not equal
01 to 31(day), based on
the Month value
REJECT BATCH
Set edit code 213
214 “Creation time If ANY of the following are Occurs if time is Correct the time in 809
E invalid” true: missing or the Batch Number
• Positions 21 – 22 of the nonnumeric. and resubmit the
Batch ID do not equal batch with a new
00 to 23 (hours) Batch Number in
• Positions 23 – 24 of the the Grant Batch
Batch ID do not equal Header and Trailer.
00 to 59 (minutes)
• Positions 25 - 26 of the
Batch ID do not equal
00 to 59 (seconds)
REJECT BATCH
Set edit code 214
222 “School is currently The Institution’s Eligible Occurs when the Warning message, 854
W ineligible upon Flag is < > “Y” Pell ID in the Grant contact Federal Pell
receipt of batch at Batch Header is Grant Hotline.
the Pell Processor” Set edit code 222 ineligible.
226 “Batch type code in If Batch type code in Batch Occurs when wrong Resubmit the batch 818
E Batch Number must Number is not equal to message class is with a new Batch
equal record type record type for Message selected by the user Number in the
for Message Class” Class when submitting a Grant Batch Header
batch through and Trailer and send
REJECT BATCH SAIG. in the correct SAIG
Set edit code 226 message class.
OR
Occurs when a non-
Express User
assigns the wrong
batch type code in
the Batch ID.
227 “Batch Create Date If the Batch Create Date is Occurs when a Resubmit the batch 006
E is greater than greater than current system future date is with a new Batch
current system date” date entered in the Batch Number in the
Number or when Grant Batch Header
REJECT BATCH the date on the PC and Trailer and a
Set edit code 227 where that batch corrected date.
was created has a Verify the date on
future date. your PC is current
and correct.
REJECT RECORD
Set edit code 301
302 Not in use N/A
E
REJECT RECORD
Set edit code 303
• If Estimated
Disbursement Dates 2 –
15 are not in range
((Disbursement Start
Date @ – N Days @) to
Disbursement End Date
@)
If Origination record is a
change record then set
Accepted Enrollment Date
to previously accepted value
REJECT RECORD
Set edit code 312
If Origination is change
record, set Accepted COA
to previously accepted value
• If WKSPROG is not
Blank and PM = 1
If WKSCALC is not 00 –
29 and Accepted PM = 2
If (WKSCALC is not 00 –
78 or greater than Accepted
WKSPROG) and Accepted
PM = 3 to 5
323 “Origination is If ALL of the following are Occurs when a new Send a negative 040
W “Over Paid” and true: Origination record disbursement for the
Negative • Origination is change for a lower award overpaid amount.
Disbursement is record amount is submitted
Expected” • Student has previous and the amount In the future, when
disbursements already disbursed to the award amount
• Recalculated accepted the student exceeds decreases, adjust the
Origination award the new award disbursement record
amount is less than the amount. School not the Origination
total amount disbursed must submit record.
Set the Negative negative
Disbursement Amount to disbursement within
(Recalculated Accepted 30 days or COD
Origination Award Amount will send a system-
– Total Amount Disbursed) generated negative
disbursement.
If ALL of the following are
true:
• Origination is change
record
• Student has previous
disbursements
• Student has negative
pending disbursement
amount < 0
• Recalculated award
amount is less than or
REJECT RECORD
Set edit code 325
REJECT RECORD
Set edit code 326
327 “Invalid Origination If ALL of the following are Occurs when the 826
E ID -Sequence true: Origination ID has a Resubmit the record 832
Number is not “00” • The Award Year sequence number with a corrected
for Award Year portion of the that is not ‘00’. Origination ID.
2002 and beyond. Origination ID is >=
2002
• The Sequence Number
is not “00”
REJECT RECORD
Set edit code 327
328 “Invalid Origination If the Award Year portion Occurs when the 826
E ID - SSN is non- of the Origination ID is >= Origination ID has a Resubmit the record 833
numeric, or is not 2001-2002 and subsequent SSN that is with a corrected
>=001010001 and years and ANY of the nonnumeric or is Origination ID.
<= 999999999 for following are true: not within the
Award Year 2002 • The SSN is nonnumeric allowable SSN
and beyond” • The SSN is not >= range.
001010001 and <=
999999999
REJECT RECORD
Set edit code 328
REJECT RECORD
Set edit code 329
330 Not in use N/A
W
333 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 011
E Date of Birth for 2003 and the following is Date of Birth is the correct Date of 012
Award Year 2003 true: incorrect on the Birth and submit the 996
and beyond. Origination record corrected for 998
• The Date of Birth does processing. If the
not match the Date of Date of Birth is
Birth on the applicant incorrect on the
table for the same ISIR, a correction
transaction number. should be done on
the ISIR with CPS
REJECT RECORD
Set edit code 333.
334 Invalid Reported If the Award Year is >= Occurs when the Verify on the ISIR 011
E Last Name for 2003 and the following is Last Name on the the correct Last 012
Award Year 2003 true: Origination record Name and submit 020
and beyond. does not match the the corrected Last 996
• The Last Name does last name on file on Name for 998
not match the Last the ISIR. processing. If the
Name on the applicant Last Name is
table for the same incorrect on the
transaction number. ISIR, a correction
should be done on
REJECT RECORD the ISIR with CPS
Set edit code 334.
OR
399 “New Origination If ALL of the following are Occurs when a new Contact the Federal 043
E Award or increase true: Origination record Pell Grant Hotline
received after end • The Batch Date is > the or an Origination for assistance.
of processing year Award Year Processing record for an
and institution has Cycle End Date@ increased Award
not been granted • The school has not Amount was
Administrative been granted submitted after the
Relief” administrative relief processing deadline
based on the for the Award Year
Administrative relief and the school has
table or has not been not been granted
granted an audit administrative
adjustment relief.
• The Origination record
is currently not in COD
or the Origination
Award amount is an
increase to the amount
in COD
REJECT RECORD
Set edit code 399
REJECT RECORD
Set edit code 401
402 “Origination ID If the Origination ID is not Occurs when the Before 848
E does not match on found on the Pell Processor Disbursement resubmitting the
the Pell Processor” database or the Award Year record is received Disbursement
<> the Award Year of the before the record, verify that
Batch Origination is the Origination
accepted or when record has been
REJECT RECORD there is a accepted.
Set edit code 402 Reporting/Attended Verify before
Campus mismatch. submitting that the
proper Pell ID is in
the Grant Batch
Header record.
REJECT RECORD
Set edit code 408
409 Not in use N/A
410 “Potential If ALL of the following are Multiple Reporting Warning Message. 069
W Concurrent true: Records that are Review the MRR
Enrollment – • The Disbursement sent separately record for details
Multiple Reporting. record is not rejected occur when at least concerning the
Sent separately” • Other Origination one other school has other school(s)
records exist for the submitted a involved.
student at different Disbursement
attended campuses for record for the same
the current Award Year student and the
• The total amount enrollment periods
disbursed for any of the are within 30 days
other Origination of each other. A
records is > 0 MRR is sent to the
• The Enrollment dates school in addition to
on any two Origination this edit code on the
records with Total Disbursement
Disbursement amounts Acknowledgement
> 0 are less than 30 record.
days of each other
Generate “CE” Multiple
Reporting Records to all
Attended campuses
involved
Generate appropriate
Multiple Reporting Records
(PB, PR, BC or RC) to all
attended campuses involved
REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are This occurred 064
W indicates true: during the 2000-
Verification Status • Award Year is prior to 2001 Award Year
‘W’, Disbursement or equal to 2000 – 2001 for Verification
adjusted to the • The Verification Status Status of “W”.
Origination Award is ‘W’ on the
Amount or 50% of Origination record It is reserved for
the Scheduled • Disbursement Amount future use as of the
Award Amount, is >50% of the 2001-2002 Award
whichever is lesser, Scheduled Award Year
and Award Year is Amount
2000 – 2001 or
prior” Set the Accepted
Disbursement Amount to
the lesser of either the
Origination Award amount
or 50% of the Schedule
Award Amount
@ The Verification W
Decrease date is defined as
the date the program is run
to reclaim the money for
records who still have a
Verification W status. See
Verification W specification
for more information.
REJECT RECORD
Set edit code 423
424 “Institution is not If ALL of the following are The school is Resend the record 048
E eligible, Payment true: ineligible and has with a corrected 079
Period Start Date is Award Year is 2001 – 2002 sent a date in the Payment Period
not in the eligible or beyond Payment Period Start Date.
range and Award School is NOT eligible Start Date field that
Year is 2001 – 2002 Payment Period Start Date is not in the range of
or beyond” is not in the range of eligibility.
eligibility
REJECT RECORD
Set edit code 424
425 Not in use N/A
E
426 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - Invalid Award true: Origination ID has Correct the
Year for the Batch • The Award Year an Award Year that Origination ID and
for Award Year portion of the is different from the resubmit the
2002 and beyond” Origination ID is >= Award Year in the disbursement
2002 Batch Number. record.
• The Award Year <> the
Award Year @ of the
Batch
REJECT RECORD
Set edit code 426
REJECT RECORD
Set edit code 427
428 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - SSN is not true: Origination ID has a Correct the
>=001010001 and • The Award Year SSN that is Origination ID and
<= 999999999 for portion of the nonnumeric or is not resubmit the
Award Year 2002 Origination ID is >= within the allowable disbursement
and beyond” 2002 SSN range. record.
• The SSN is not >=
001010001 and <=
999999999 or is non
numeric
REJECT RECORD
Set edit code 428
429 “Invalid Origination If ALL of the following are Occurs if the 998
E ID - Name Code not true: Origination ID has a Correct the
A-Z or • The Award Year name code that is Origination ID and
“ . ” or portion of the invalid. resubmit the
‘‘ ’ ” or Origination ID is >= disbursement
“ - ” or 2001-2002 and record.
“ ” subsequent years
for Award Year • The Name Code is not
2002 and beyond” A-Z or “ . ” or “ ’ ” or “
- ” or
“ ”
REJECT RECORD
Set edit code 429
REJECT RECORD
Set edit code 431
Note: Please refer to the Data Request topic within Volume VIII, Section 8 – COD Reports for the Pell data
request edits/reject codes.