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WPD: Work Breakdown Structure (WBS)

WPD: Work Breakdown Structure (WBS) IBM Global Services Work Breakdown Structure (WBS) Work Product Description (WPD)

IBM Global Services

Work Breakdown Structure (WBS)

Work Product Description (WPD)

Unique ID: ENG 362 © Copyright International Business Machines Corporation 2000

Version 2.0, April 2000

1 Description

The Work Breakdown Structure (WBS) is a hierarchical decomposition of all the activities that the project team must complete.

The hierarchy has as many levels as are required to define the work. Top-level activities are broken down into second level activities that in turn are broken down into third level activities and so on. An example of such a hierarchy is “phase,” “activity,” and “task.”

Note that, although they are both hierarchical lists, the WBS and the Product Breakdown Structure (PBS) are two very different things. The Work Breakdown Structure shows all the activities that the project team performs. The PBS shows items that the project team makes, reuses or buys.

2 Purpose

The purpose of the Work Breakdown Structure is to define all the activities that the project team must complete and so to provide a basis upon which the work can be scheduled.

2.1 Impact of Not Having This Work Product

Without a Work Breakdown Structure, the project team does not have a clear definition of the work that it is required to carry out.

2.2 Reasons for Not Needing This Work Product

The Work Breakdown Structure is a mandatory project work product.

3 Notation

3.1 Work product structure

The structure of the Work Breakdown Structure is illustrated in the following diagram.

WPD: Work Breakdown Structure (WBS)

No.

Name

Type

PBS Xref

1

Phase one

   

1.1

Activity one

   

1.1.1

Task one

Type one

2.1.1

1.1.2

Task two

Type two

2.1.1

1.1.3

Task three

Type two

2.1.1

1.2

Activity two

   

1.2.1

Task four

Type three

2.1.2

1.2.2

Task five

Type two

2.1.2

2

Phase two

   

3.2 Work product content

Content

Comment

Activity identifier (No)

Expressed as n for top level, n.n for second level, etc.

Activity name (Name)

A short name for the activity.

Activity definition

A brief description of the activity.

Activity type (Type)

For estimating purposes, activities with the same type are assumed to require the same amounts of the same types of resource.

Product breakdown structure cross- reference (PBS Xref)

Where applicable, the identifier of the component of the PBS that the activity (partially) builds.

4

Example

N/A

5

Development Approach

5.1 Overview

The Work Breakdown Structure is developed by analysis from two main sources: the PBS and work patterns.

WPD: Work Breakdown Structure (WBS)

Where each component in the PBS has been assigned to a predefined type, the tasks that are required to make components of that type are known. It is therefore a simple matter to add these tasks to the Work Breakdown Structure.

There are many other activities, such as project management activities, which are identified and then decomposed into tasks, largely by applying experience of similar situations encapsulated in work patterns.

At the bottom of the hierarchy, the activities are small enough to be scheduled and tracked effectively.

The Work Breakdown Structure is created during Planning and may be extended during Starting and, perhaps, at later stages in the project.

Although it can be produced manually, the Work Breakdown Structure is usually built using project management software.

5.2 State flow diagram

N/A

5.3 State flow description

N/A

5.4 Related processes

The following processes use this work product as input:

ChM.10.20. Analyze impact

ChM.20.20. Follow-up change orders

HRM.10.30. Define project organizational unit team structure

HRM.30.10. Prepare orientation material

QM.10.40. Expand project quality plan

SuM.30.10. Orient subcontractor

WPM.20.20. Expand work breakdown structure (WBS)

WPM.30.10. Create project management schedule

WPM.30.30. Expand project management schedule

WPM.30.40. Create operational schedule

WPM.30.60. Reconcile project management plans

The following processes use this work product as output:

ChM.20.20. Follow-up change orders

WPM.20.10. Create work breakdown structure (WBS)

WPM.20.20. Expand work breakdown structure (WBS)

WPM.30.60. Reconcile project management plans

WPD: Work Breakdown Structure (WBS)

6 Validation and Verification

The accuracy and completeness of the Work Breakdown Structure is validated by inspection and by ensuring its consistency with the other Project Management Plans, in particular, the PBS and the Project Management Schedules.

7 Advice and Guidance

See related processes.

8 References

N/A

9 Estimating Considerations

N/A

10 Revision History

Date of this release:

Date of next revision:

Revision

Revision

Summary of Changes

Changes

Number

Date

Marked?

2.0

April 2000

Applied new template and style, grammar and spell check.

 

1.0

February

Base version.

 

2000