HEATHFIELD COMMUNITY SCHOOL

The Network Bible

Chapter Two: SIMS

The Home Page Finding a Pupil Finding Timetables 6 Marksheets Completing Interim and Report Marksheets 10 Reports Interims Finding Other Information 14 Modest and Ambitious Information 15 Tutor Marksheets Tutor Reports Reference Reports 16 End of Year Information Other Marksheets Class Changes 20

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SIMS
Locate the SIMS icon on your desktop to show the log in screen and log on with your SIMS username and password.

Home page
From this screen, you can navigate your way around SIMS.

Finding a pupil
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Click Focus, Student, Student Details

Enter the surname of the student you are looking for. Various filters to find a student, to show a particular year, or registration group etc., simply click onto the drop down arrow beside the box.

Once you have found the student you require, you can double click on the pupil name and get into the pupil record, then click on the relevant number tab at the top to be taken to the correct part of the record.

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If you want to find the pupils address, click 3 Address

If you click on 5 Family/House, this shows the name of the contact for the child. The house beside the name indicates that this is the person/people they live with.

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If you require assessment or class information etc for a pupil, once in their record click onto the heading on the right hand side. You can also find this without having to go into their records, by highlighting their name and click on to the arrow beside Links and then a drop down list will appear for you to select from.

By clicking onto the Student Teacher View, you will see an overview of the record, click onto the headings to access the information. You can then click onto anyone of the headings in the right hand links box to access further information, assessment results, exam grades, etc.

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Click on timetable heading to view it.

The Assessment section shows all achievement and effort grades as well as their CAT, KS2, KS3 and FFT information. Simply change the 6|Page

dates at the top, depending on how far you want the information from, then click refresh

You will also find exam information by selecting the Examination heading, you can use this to find exam grades for former pupils, should you need it.

Finding Timetables
If you simply want to find a pupils timetable Select Reports, Timetables and then which one you want, Student timetables.

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Find the child, click onto the top arrow, so that the students name goes across to the selected students box, and then click OK.

The timetable will appear.

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You can select various filters for timetables, for example if you want the timetables of your tutor group etc. On the right hand side select the year or tutor group, all of the names in that group will appear in the selected student box, click ok and all of their timetables will appear on screen.

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To find a teachers timetable you simply select the Teacher Timetable heading, find the member of staff you want click them into the selected teacher box and ok and their timetable appears.

Marksheets
You will be able to see any marksheets for classes or groups that you teach, so if you are a tutor you will see marksheets that have tutor groups attached for CAT scores, effort analysis etc, as well as for the classes you teach. Heads of departments are able to see the marksheets for all of the classes within their department as well as their own and Year Heads see all of the marksheets for their year group as well as their own. All of the hard copy marksheet sheet information that gets produced for you can be found for your classes through marksheets. So if you want to look at the Year 11 Fisher Family Trust modest/ambitious information, enter Y11

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Interim and report marksheets are saved by year, so for a Year 7 marksheet enter Y7 in the template name etc.

Completing Interim and Report Marksheets

Enter grades and comments for reports into marksheets. Find the marksheet you want, by selecting the template name, which will show all the marksheets you teach for that year. You need to select the year you want and the term you are working on then double click onto the one you require.

Reports
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The marksheet will open and you can then start to select your grades. You can either just go down the list and type in your grades or right click in the box you want to complete

From the box that appears Select Grade for Cell

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This box appears with the grades that are available to use for a particular year group, click onto the grade once and then apply, years 7, 8 and 9 have a different grade range. Once you click apply you will automatically go down to the next box and you can simply select, click and apply until you get to the bottom of your class. You will need to complete all of the achievement grades for the class then do the effort grades. You cannot go across the marksheet to complete both grades for one pupil. When you want to start completing your report, double click into the comment box and a box will appear

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You simply start typing your comment in the box. If you make a spelling mistake it will be underlined in red so you know that it is incorrect.

Once you have finished your comments click Apply & Next, the comment box for the next child will automatically appear. 14 | P a g e

Once you have completed your marksheets, click Save at the top left hand side of the screen. If you have not clicked Save and come out and tried to go into another marksheet you will be asked if you want to save first. The contents of the marksheet will also stay red until you have saved it.

Interims
Select the marksheet you want to complete as you would with a report, but select the ones called interim, double click on it. Once it is open, you can either enter your grades manually, or right click and select the grade for the box as before with the Reports.

Finding other information

All KS3 target information for Year 9 and modest and ambitious grades for Year 11 can be assessed through your marksheets.

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The modest and ambitious marksheets show your predicted grades and the Fisher Family Trust grades.

Modest and Ambitious Information

To find this information select the Y11 Mod/Amb marksheet. These marksheets are created at the beginning of the school year from Fisher Family Trust information and the modest and ambitious grades that you give them. The colour coding shows whether your predicted grades are above, below or the same at the FFT ones.

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Tutor Marksheets
Tutors will have marksheets that show effort grades for each lot of grades given, colours are used in this one to indicate which grade they have been given, A is green, B yellow etc. These are produced on a termly basis once the datasticks have been read in.

Tutor Reports
Tutors can complete their Tutor Reports in the same way as they would complete a comment box in a report.

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Reference Reports
Tutors for Year 11 will also have Reference Report that they can complete as above.

End of Year Information

These marksheets are saved as End of Year. Year 7 and 8 marksheets only require the exam mark, these will have to be typed in, but just enter the mark, do not enter a %.

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Year 9 marksheets need a teacher assessment level, an effort grade and an exam mark

The teacher assessment levels and effort grades can be completed by right clicking into the box and selecting the grade. The exam mark will need to be entered manually.

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Year 10 End of Year marksheets require an achievement, effort and an exam mark.

Other Marksheets
Bespoke Marksheets can be created for your department, class, year group etc. This one has been set up for the English Department which shows the marks for pieces of work produced throughout their GSCE course, comparing grades to FFT data.

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Class Changes
Marksheets are produced from the class information that we get from you, so it is imperative that if you have any class/set changes that you inform Jania and Jackie as soon as possible otherwise, the pupils on your marksheets will be incorrect. When we make a class change in SIMS it updates the marksheets immediately.

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