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Format for Internship Report BS Commerce (COMI619)

Title Page: The title page of the report will include: a. b. c. d. e. Dedication Write down the dedication of your internship report. Acknowledgement Write down the Acknowledgement for your internship report. Executive Summary An Executive Summary deals with every section of the report in a short form. It can be called as micro image of the report. An executive summary is overview of the complete report which helps the reader to get quick glance at the report before reading it in detail. Everything important that you have done, discovered and concluded should be mentioned, but briefly and concisely. Table of contents List the important headings and sub headings in the report with page numbers. Also make a separate list of tables and figures in the table of contents if you have used any. Brief introduction of the Organization Business Sector Describe the Overview of the complete sector in which the organization falls according to current scenario. Business/ service sector basically means the main area which the organization deals in i.e. consumer consumable, consumer durable or services, e.g. Textile, Dairy or Telecom etc. Thus, you are required to discuss the main business/ service sector in which the organization falls and NOT the description of the organization under consideration. The names of the organization The name of the internee, Student ID and session The date of the final report Name of the university VU logo

Overview of the organization 1. 2. 3. 4. 5. Brief history Nature of the organization Business volume Product lines Competitors

Organizational structure 1. 2. 3. 4. 5. Organizational Hierarchy chart Number of employees Main offices Introduction of all departments Comments on the organizational structure

Plan of your internship program 1. A brief introduction of the branch where you did your internship 2. Starting and ending dates of your internship 3. Detailed description of the departments you worked in during your internship

Training program 1. Detail description of the operations/activities of the department you worked in. 2. Detail description of the tasks assigned to you. OR Detail description of the project assigned to you to you during your internship. Management functions of the organization a. Planning Decision making process Organizations current strategies b. Organizing Organizational design Departmentalization Span of control Chain of command (Organizational Hierarchy chart) Centralization/Decentralization Formalization Work specialization Managing change and innovation

Managing IT and communication c. Leading Leadership style d. Controlling Controlling operations Controlling performance Performance appraisal system Critical analysis Relate the theoretical concepts of "management" with your practical experience during your internship in the organization. SWOT Analysis Clearly describe all the strengths, weaknesses, opportunities and threats. Remember that strengths and weaknesses are internal to the organization and represent its culture while opportunities and threats correspond to the environment outside the organization. Strengths are those qualities which distinguish or give an edge to the organization over other organizations. Conclusion In this section you are required to describe the organization according to your evaluation/assessment in the light of critical and SWOT analysis. Recommendations In this section you are required to suggest a solution for all the problems or discrepancies that are found in the organization that you have pointed out in critical and SWOT analysis. Reference & Sources used In this section provide all the references and sources that you have used for data collection for your internship Report. Annexes At the end of your report, attach all of the supportive material you have used for the preparation of your report, like any brochures, forms, newsletters, interviews, questionnaires etc.

Important Note: a. Complete all the required parts of your report. b. The student should prepare the internship report according to his/her area of study in BS program. The internship report should be double space typed on A4 size 75 gram paper with bold headings and sub headings, with margins set at top, bottom and right 1 inch whereas left margin should be 1.5 inch. Minimum words required for internship report are 20,000 words. Program specialization, current mailing address, student ID, and telephone number should be clearly mentioned in the report. c. Students are required to submit their internship report at comi619@vu.edu.pk . Students can submit their internship report only once that will be considered as final and marked accordingly. d. Students will be provided reference letter by the university on request. They have to specify the name and address of the organization, concerned person (optional), along with their own complete mailing address and phone number. Students can send their request for internship letter at this mailing address: comi619@vu.edu.pk.