4

Overheads

Question 1 (a) Explain with illustrative examples the concept of fixed cost and variable cost. (b) The following are the Maintenance costs incurred in a machine shop per six months with corresponding machine hours: Month January February March April May June Total Machine Hours 2,000 2,200 1,700 2,400 1,800 1,900 12,000 Maintenance Costs Rs. 300 320 270 340 280 290 1,800

Analyse the Maintenance cost which is semi-variable into fixed and variable element. Answer (a) Fixed cost: it is a cost which accrues in relation to the passage of time and which within certain output or turnover limits, tends to be unaffected by fluctuations in volume of output or turnover. Fixed costs, are thus time based and within certain output limits, they are not affected by changes in the level of activity. Fixed costs are also known as period costs. Rent is an example of fixed cost. In the case of factory, its rent is independent of its volume

4.2

Cost Accounting

of production, i.e. whether it produces 1 unit or 1000 units, but its rent remains the same. Other examples of fixed costs are rates, foremens salary etc. Variable cost: it is a cost which in the aggregate tends to vary in direct proportion to changes in the volume of output or turnover. For example material cost is a variable cost. If the cost of material for 1 unit of a product is say Rs.5, then the cost of material for 10 units of the product will be Rs. 50. In this way the cost of material is a variable one. (b) Note: This part can be solved by using other methods as well

Overheads

4.3

Workings: High and low points method Machine Hours High point, April Low point, March 2,400 1,700 700 Rate of change of variable cost Rs. 70 700 hrs. = Rs. 0.10 per machine hour Total variable cost for 2,400 machine hour will be Rs. 240 2400 x Rs. 0.10 Hence Fixed cost is (Rs. 340 Rs. 240 ) = Rs.100 Analysis of maintenance cost into fixed and variable element Machine Hours Maintenanc e Cost Rs. 300 320 270 340 280 290 Fixed Cost Variable Cost. Rs. 200 220 170 240 180 190 Maintenance Costs Rs. 340 270 70 =

January February March April May June Question 2

2,000 2,200 1,700 2,400 1,800 1,900

Rs. 100 100 100 100 100 100

(a) Explain how departmental overhead rates are arrived at. (b) Selfhelp Ltd. has gensets and produces its own power. Data for power costs are as follows:Horse power Hours Needed production capacity Production deptts. A 10,000 B 20,000 Service deptts. X 12,000 Y 8,000

4.4

Cost Accounting

Used during month of May

the

8,000

13,000

7,000

6,000

During the month of May costs for generating power amounted to Rs. 9,300: of this Rs. 2,500 was considered to be fixed cost. Service Deptt. X renders service to A, B and Y in the ratio 13:6:1, while Y renders service to A and B in the ratio 31:3. Given that the direct labour hours in Deptts. A and B are 1650 hours and 2175 hours respectively, find the Power Cost per labour hour in each of these two Deptts. Answer (a) To arrive at the department overhead rates it is necessary to have complete account of overhead expenses. These overhead expenses are either completely assigned to the production and service departments or are apportioned by using suitable basis. This process of distributing overhead expenses between the production and service departments , is known as primary distribution. As the service departments in an organization are meant for rendering service to other production departments, their expenses are apportioned to the users viz. production departments. This process of apportioning service department expenses to the production departments by using suitable basis is known as secondary distribution. Thus by using primary and secondary distribution processes, the total overhead expenses are apportioned to the concerned production departments. These total overhead expenses of each production department may be absorbed by using a suitable method of overhead absorption. For example the total overheads of each department may be divided by labour hour, machine hours etc., to arrive at departmental overhead recovery rate. (b) Statement of overhead Distribution of a Selfhelp Ltd. Particulars Basis Total Production A B Service Deptts. X Y

Overheads

4.5

Rs. Fixed Cost H.P. Hours needed at capacity production (5:10:6:4) H.P. Hours used (8:13:7:6) 2,500

Rs. 500

Rs. 1,000

Rs. 600

Rs. 400

Variable Cost

6,800

1,600

2,600

1,400

1,200

9,300 Departments'

2,100

3,600

2,00

1,600

Redistribution of Service Expenses to Production Departments Particulars Total Production Deptts. A Total overheads (Rs.) Deptt. X overhead (Rs.) apportioned to A,B And Y in the ratio (13:6:1) Deptt. Y overhead (Rs.) apportioned to A and B in the ratio (31:3) Total overheads (Rs.) Labour hours Power Cost per labour labour Question 3 The level of production activity fluctuates widely in your company from month to month. Because of this, the incidence of 9,30 0 2,100 1,300 B 3,600 600 Service Deptts. X 2,000 2,000 Y 1,600 100

1,550

150

1,700

4,950 1,630 3.00

4,350 2,175 2.00

4.6

Cost Accounting

depreciation on unit cost varies considerably. The management decides that you should find out a suitable method to correct this. Answer Depreciation is usually charged on the basis of time. One simple method used for the purpose is known as straight line method. Under this method, the cost of acquisition plus the installation charges minus the scrap value, is spread over the estimated life of the asset to arrive at the annual depreciation charge. For example, suppose the cost of a machine used by a concern for manufacturing its products is Rs.1,20,000. Its life is, say, 10 years. Then the charge of depreciation per annum would be Rs.12,000 or Rs.1,000 p.m. Suppose further that the units manufactured by this machine in the months of March and April are 500 and 1,000 respectively. Then the rate of depreciation to be charged to each unit manufactured in the month of March and April will be Rs. 2 and Re. 1 respectively. This incidence of depreciation on unit cost, due to wide fluctuations in the production activity can be overcome by using the method known as production unit method. Under production unit method, depreciation is charged at a rate per unit of production, by dividing the cost of the assets by the estimated number of unit to be produced during the life of the asset. The formula for calculating depreciation under this method is :D= Original Residual Cost Value Estimated during life output its

This method recognises the fact that depreciation should vary according to the volume of the output. It satisfies the costing requirement that the cost of an asset should be evenly spread over the work done by it. According to this method, the incidence of depreciation only arises when the asset is employed in production and not when it remains idle. It does not recognize the time factor, but only the usage factor. Consequently, no depreciation is provided only for any lapse of time. This method is suitable when the units of production are identical or uniform. To be more clear about this method, consider the following example; Suppose the cost of a machine used for manufacturing products is Rs.1,00,000. Its capacity is to manufacture 2,00,0000 units during its entire life and has no scrap value. On dividing the cost of the machine with estimated output, we arrive at a figure of Re.0.50 per unit, which is known as depreciation rate per unit. The use of this method for charging depreciation on output will overcome the

Overheads

4.7

problem created by wide fluctuations, in production activity and charging depreciation on the time basis. Question 4 What is an idle capacity? What are the costs associated with it? How are these treated in product costs? Answer Idle Capacity: Idle capacity is that part of the capacity of a plant, machine or equipment which cannot be effectively utilised in production. In other words, it is the difference between the practical or normal capacity and capacity of utilisation based on expected sales. For example, if the practical capacity of production of a machine is to the tune of 10,000 units in a month, but is used only to produce 8,000 units, because of market demand of the product, then in such a case, 2,000 units will be treated as the idle capacity of the machine. The idle capacity may arise due to lack of product demand, nonavailability of raw-material, shortage of skilled labour, absenteeism, shortage of power, fuel or supplies, seasonal nature of product, etc Idle Capacity Costs: Costs associated with idle capacity are mostly fixed in nature. These include depreciation, repairs and maintenance charges, insurance premium, rent, rates, management and supervisory costs. These costs remain unabsorbed or unrecovered due to under-utilisation of plant and service capacity. Idle capacity cost can be calculated as follows:Idle capacity cost = Aggregate overhead related plant to Idle Capacity Normal capacity plant

Treatment of Idle capacity cost: Idle capacity costs can be treated in product costing, in the following ways: (i) If the idle capacity cost is due to unavoidable reasons such as repairs, maintenance, change over of job, etc, a supplementary overhead rate may be used to recover the idle capacity cost. In this case, the costs are charged to the production capacity utilised. (ii) If the idle capacity cost is due to avoidable reasons such as faulty planning, power failure etc., the cost should be charged to profit and loss account.

4.8

Cost Accounting

(iii) If the idle capacity cost is due to seasonal factors, then, the cost should be charged to the cost of production by inflating overhead rates. Question 5 Explain what is meant by Cost Apportionment and Cost Absorption. Illustrate each with two examples. Discuss the methods of cost absorption and state which method do you consider to be the best and why Answer Cost apportionment is the process of charging expenses in an equitable proportion to the various cost centres or departments. This describes the allotment of proportions of overhead to cost centres or departments. It is carried out in respect of those items of cost which cannot be allocated to any specific cost centre or department. For example, the salary of general manager cannot be allocated wholly to the production department, as he attends in general to all the departments. Therefore, some logical basis is selected and adopted for the apportionment of such type of expenses over various departments. Likewise, factory rent can be apportioned over the production and service departments on the basis of the area occupied by each. Cost absorption, is the process of absorbing all overhead costs allocated to or apportioned over particular cost centre or production department by the units produced; for example ,the manufacturing cost of lathe centre is absorbed by a rate per lathe hour. Manufacturing costs of groundnut crushing centre can be absorbed by using a Kg. of groundnut oil produced as the basis. The purpose behind the absorption is that expenses should be absorbed in the cost of the output of the given period. For overhead absorption some suitable basis has to be adopted. Methods of Cost Absorption: Various methods of absorption can be grouped under the following three heads: (i) Production unit method. (ii) Percentage method e.g. (a) Percentage of direct material cost. (b) Percentage of direct wages. (c) Percentage of prime cost. (iii) Hourly rate method e.g. cost

Overheads

4.9

(a) Direct labour hour rate. (b) Machine hour rate. Production unit method: To absorb the overhead costs by this method either a pre-determined or actual rate of overhead absorption is calculated, by dividing the cost to be absorbed by the number of units produced or expected to be produced. This method is the simplest one. But its usefulness is limited normally to those situations where only one product is produced. Percentage of direct material cost method: Under this method, overheads are recovered on the basis of a pre-determined or actual rate, which is computed as follow:Expected Actual (or ) Overhead 100 Expected Actual (or ) direct material t cos This method is not used commonly because of the following limitations: 1. Material prices fluctuate quite often and this phenomenon leads to high or low charges in respect of overhead, even though overheads figures remain unchanged. This vitiates comparison of cost of production from period to period 2. Most of the overhead expenses vary with time. Thus, a job requiring cheap materials but longer period of processing should bear more for overheads as compared to a job which necessitates expensive materials but shorter period of processing. But the use of direct material cost bases totally ignores the time considerations. Percentage of direct wage method: This method is similar to the previous one except that here direct wages are taken for ascertaining the recovery rate. It is useful where production is uniform, all the workers employed earn more or less the same hourly rate and labour is predominant. The main advantages of this method are: (1) It is simple to operate and understand. (2) It given consideration to time element. (3) Labour rates fluctuate less frequently than the rate of materials. The application of the direct wage method does not give correct results under the following conditions:

4.10

Cost Accounting

(a) Where major work is done by machines and the workers merely act as attendants. (b) Where same work is done on different jobs by workers with different rate of pay and also the highly paid workers cannot increase their output/input ratio. In such a case if, overhead is recovered on the basis of direct wages it will not only cost more in labour but also involve large share of overhead expenses as compared to those performed by low paid workers. But in fact highly paid workers take less time and therefore make use of less resources, supplies etc., so that share of overhead should be rather less. Percentage of prime cost method: This method is infact a combination of direct material and the direct wage cost basis. The rate of absorption here is calculated by using the following formula: Total overhead t cos 100 Total prime t cos This method is very simple and takes into account both material and labour costs to calculate rate of absorption. The main disadvantage of using this method is that it givens equal weightage to both material and labour. Direct labour hour rate: This is the most equitable method of charging the manufacturing overhead to production where labour hours are the most important element of cost. Under this method, labour hours are taken as a basis for the overhead absorption. It can be calculated by dividing the overheads to be absorbed by the labour hours expended or expected to be expended. To operate this method successfully additional records of labour must be maintained to get the number of direct labour hours by departments and product. The labour hour circumstances: rate can be adopted under the following

(a) Where production is not uniform and, where a percentage method would not give accurate results. (b) Where labour is the main factor of production. Machine hour rate: This is one of the most scientific methods for the absorption of factory overheads. Machine hour rate means the cost or expenses incurred in running a machine for one hour. This rate is calculated by dividing the amount of factory overheads concerning a machine the number of machine hours.

Overheads

4.11

It is difficult to name a single method which is suitable for the absorption of overhead costs under different circumstances. However, direct labour hour rate or machine hour rate are considered as best methods specially in those very manufacturing units in which labour or machine is a predominant factor. Question 6 State the objectives of codification of overheads. Enumerate with examples the different methods of coding and suggest a suitable method for a large organization. Answer Coding is a technique of intelligently describing in number/letters or a combination of both, the length description of numerous cost accounting heads for ease of recording and controlling of the cost data generated. This is usually accomplished by formulating a coding system. Objective of codification: The codification of overheads are as follows: important objectives of

(1) To group items of similar nature, which are amenable to apportionment of overhead expenses on the same basis. (2) To facilitate the task of allocation and apportionment of overheads over different departments or cost centres. (3) To carry out an analysis of overhead expenses for control purposes. (4) To reduce the task of maintaining a huge number of accounts. (5) To help the task of machine accounting systems in a large organization. Methods of codification: The codification of overheads are as follows: important methods of

1. Straight Numbering Systems: Under this system each type of expenditure is allotted a fix number; for example: Standing order number: 10 for indirect material. Standing order number: 11 for indirect labour. 2. Number blocks: According to this method a block number is generally earmarked to indicate the major heads of expenditure e.g. 1-50 for service labour ; 51-100 for maintenance; 100-150 for fringe benefits etc.

4.12

Cost Accounting

3. Combination of symbols and Numbers: Under this method a combination of symbol/alphabet and a number is used to represent a code. Here alphabet stands for the main head of the expenditure and the number represents the concerned department. For example in the code R1 and R2 , R stands for repair and 1and 2stands for building and machines respectively, in other words: R1- Repairs of buildings R2- Repairs of machines. 4. Field method numerical codes: Under this method each code number consist of nine digits. The first two digits indicate the nature of expenses viz. variable or fixed. The next three digits indicate head of expenses ; the next two digits stand for the analysis for expenses, and last two digits indicate the cost centre, where expenses have been incurred. For example in code 10/120/01/05; 10 stands for variable cost; 120 for idle time; 01 for waiting of materials and 05 for lathe shop or; Code particulars Variable/Idle Time/Waiting for 10/120/01/05 material/Lathe shop

5. The Mnemonic method: Under this method the letters alphabets are used as codes to help the memory. For example M.S.B. may be used as a code for Mild Steel Bar. Out of the five different methods discussed above for the purpose of codification of overhead expenses; the field method is considered to be most suitable for a large size business organization. The main plus point of this method is that a code given to an item of expense represents four of its characteristics (Ref. to example under method 4). Also large number of items of overhead expenses can be accommodated under this type of codification. Lastly this method is easy to operate in case mechanical system of accounting is in vogue in the concern. Question 7 Explain what do you understand by the terms stores overheads. Cite three example of stores overheads. Discuss the methods of treatment of stores overhead in cost accounts and state the method which you consider to be good. Answer

Overheads

4.13

Overheads refer to indirect costs i.e., costs which cannot be directly attributed to any particular cost unit (jobs, work, order, process, product, etc.). Stores overheads include all those expenditure(excluding material cost) which are incurred by stores department to perform its functions such as purchase, storage and issues. The materials purchased, stored and issued by the stores department may be used by the production department as well as by the service departments. Three examples of stores overheads are: (i) (ii) (iii) rent of store room, salaries and wages of stores staff and workers, freight, insurance, carriage etc.

Stores overheads are collected under separate standing order number. They are treated as a part of factory overheads and are charged to various production and non - production departments on the basis of the extent of service received by each departments. The following methods are generally used for recovering the stores overheads. (i) (ii) (iii) Number of stores - requisitions. Value of material requisitioned. Standard pre-determined rate.

(i) Number of stores requisitions: According to this method the stores overheads are charged to different departments on the basis of number of requisitions. For example, if during a given period, A department has issued two requisitions and B department has issued 3 requisitions and these are the only two departments using the services of the stores department, the total stores overheads will be charged to the two departments in the ratio of 2:3. (ii) Value of material requisitioned: Under this method, stores overheads are apportioned over different departments by using the basis of the value of the material issued. Under this method a department is charged a higher proportion of stores overheads if the value of the material issued is proportionately higher though the number of requisitions may be less. This method of charging overheads to different departments is not considered satisfactory. It does not give due weightage to those factors which affect overheads e.g., number of requisitions, inward transportation expenses, weight of different items, etc

4.14

Cost Accounting

(iii) Standard pre-determined rate: Under this method a standard overheads recovery rate is ascertained for the recovery of stores overheads. In the ascertainment of standard overheads recovery rate due consideration is given for the efforts involved in purchasing, storing and issuing different materials requisitioned by different departments. This method of stores overhead recovery enables the firm to use the same rate throughout a financial year. Out of the three methods discussed above, the pre-determined stores overheads recovery rate is considered the best because it gives due weightage to all such factors which affect the stores overhead. Another reason which accounts for its superiority over the other methods is that it ensures uniformity in stores overheads recovery rate throughout the year. It is also free from seasonal fluctuations. If also enable the effective control over stores overheads by comparing stores overheads recovered and stores overheads actually incurred. Question 8 In a manufacturing company where costing is done with a view to fix prices, state whether and, if so, to what extent the following items are includible in cost . (i) Interest on borrowing (ii) Bonus and gratuity (iii) Depreciation on plant and machinery .

Answer The Cost Accountant makes no decision on pricing . Pricing is the domain of top management and sometimes sales management . The cost accountant only helps management in providing cost data and also determines the financial effects of fixing prices or the change in prices on the profitability of the undertaking . Here the cost accountant is required to analyse whether , and if so the extent to which interest on borrowing; bonus and gratuity ; depreciation on plant and machinery be included as elements of cost. (i) Interest on borrowings: There is a wide difference of opinion among accountants about the treatment of interest on borrowing

Overheads

4.15

in cost accounts. Some favour its inclusion in the Cost Accounts, while others hold that interest, being a financial charge, should not be included in Cost Accounts. The supporters of interest inclusion give the following argument: 1. Interest is the cost of the borrowed capital as wages are rewards for the labour. Both are factors of production and as such no distinction should be made between the remuneration of these two factors. 2. Comparison of cost is rendered difficult if no interest is taken in business where raw materials in different states of readiness are used. 3. Without inclusion of interest, profits on different jobs requiring different amounts of capital or requiring different periods for completion are not comparable. The other viewpoint, based on interest being a financial charge, is not an element of cost of production whereas cost accounting is concerned with determination of true cost of production. But the proposition for consideration is whether interest on borrowing should be taken into costing for the purpose of price determination or not. In price determination effort should be made to accumulate as much costs as can be attributable to the production activity, incurred directly or indirectly, to narrow down the risk of wrong pricing decision. Accordingly, it is advisable that interest on borrowings attributable to production process should be taken in the cost statement meant to help the pricing decision. Care should be taken to see that no interest on borrowings for asset acquisition is included in cost account, for the purpose. (ii) Bonus and gratuity: Bonus under the payment of Bonus Act is to be paid compulsorily to the workers although the amount of bonus may vary with amount of profit earned. A minimum bonus of 8.33% is, however, payable irrespective of profit or loss earned by the concern. The amount of bonus, therefore, may be included in a direct labour cost to the extent of the minimum bonus, as the same is payable even in a loss situation. Any amount paid as bonus in excess of the minimum may be considered as an appropriation of profit. However, bonus linked with productivity is definitely a part of the overhead cost.

4.16

Cost Accounting

So far as gratuity is concerned, it is indeed directly linked with the wages and is not by any means related to the profits. Accordingly, it should be treated as an element of cost: (iii) Depreciation on plant and machinery: Depreciation on fixed assets represents the consumption of the value of the concerned assets in the process of operations. This consumption, is therefore an indirect cost of the production and operations. Without this, true cost of production cannot be obtained. Hence, depreciation charged in the accounts is considered as includible as an element of cost. Question 9 (a) What do you understand by codification of overheads? (b) What are the objectives of codification? (c) List down the various methods of codification (you need not elaborate). Answer (a) Codification of overheads: It is a technique of intelligently describing in number/letters or a combination of both. The lengthy description of numerous Cost Accounting heads for ease of recording and controlling of the cost data generated. Codes are developed after accepting/developing a coding system. (b) Objectives of codification: (i) To group items of similar nature which are amenable to apportionment of overhead expenses on the same basis. (ii) To facilitate the task of allocation and apportionment of overheads over different departments or cost centres. (iii) To carry out an analysis of overhead expenses for control purposes. (iv) To reduce the task of maintaining a huge number of accounts. (v) To help the task of machine accounting systems in large organization. (c) Methods of codification: (i) Straight numbering system. (ii) Number blocks.

Overheads

4.17

(iii) Combination of letters and numbers. (iv) Field method of numerical code. (v) Mnemonic method. Question 10 How would you deal the following items in the cost accounts of a manufacturing concern? (a) Research and Development cost (b) Packing Expenses (c) Fringe Benefits (d) Expenses on Removal and Re-erection of Machinery. Answer (a) Research and Development Cost: Research and Development Cost is the cost/expense incurred for searching new or improved products, production method/techniques or plants/ equipments. Research Cost may be incurred for carrying basic or applied research. Both basic and applied research relates to original investigation to gain from new scientific or technical knowledge and understanding, which is not directed towards any specific practical aim (under basic research) and is directed towards a specific practical aim or objective(under applied research). Treatment in Cost Accounts Cost of Basic Research (if it is a continuous activity) be charged to the revenues of the concern. It may be spread over a number of years if research is not a continuous activity and amount is large. Cost of applied research, if it relates to all existing products and methods of production then it should be treated as a manufacturing overhead of the period during which it has been incurred and absorbed. Such costs are directly charged to the product, if it is solely incurred for it. If applied research is conducted for searching new products or methods of production etc., then the research costs treatment depends upon the outcome of such research. For example. If research findings are expected to produce future benefits or if it appears that such findings are going to result in failure then the costs incurred may be a mortised by charging to the Costing

4.18

Cost Accounting

Profit and Loss Accounts of one or more years depending upon the size of expenditure. If research proves successful, then such costs should be charged to the concerned product. Development Costs, begins with the implementation of the decision to produce a new or improved product or to employ a new or improved method. The treatment of development expenses is same as that of applied research. (b) Packing Expenses: It includes the expenses incurred on wrapping, tying, bottles, boxes, containers or bags etc. In Cost Accounts they are treated as follows: (i) It is treated as a direct material cost in the case of those products which cannot be sold without the use of a packing. For example ink-pot ; Bread; paste etc. (ii) It may be treated as distribution overhead if packing expenses are incurred to facilitate the transportation of finished products. (iii) It may be treated as advertisement cost and included in selling overheads if it is incurred for advertisement to make the product attractive. (c) Fringe Benefits: Additional Benefits paid to the employees of a concern and are not related to the direct efforts of the employees, are called fringe benefits. They include holiday pay; leave pay; employers contribution to provident fund; gratuity and pension schemes; state insurance; medical benefits; subsidised facility etc. Expenditure incurred on fringe benefits in the case of factory workers should be treated as factory overheads and are apportioned among all the production and service departments on the basis of the number of workers in each department. Fringe benefits to office and selling and distribution staff should be treated as administration and selling and distribution overheads respectively and are recovered accordingly. (d) Expenses on Removal and Re- erection of Machinery: Expenses are sometime incurred on removal and re-erection of machinery in factories. Such expenses may be incurred due to factors like change in the method of production; an addition or alteration in the factory building, change in the follow of production, etc. All such expenses are treated as production

Overheads

4.19

overheads. When amount of such expenses is large, it may be spread over a period of time. If such expenses are incurred due to faulty planning or some other abnormal factor, then they may be charged to Costing Profit and Loss Account. Question 11 What do you understand by the term pre-determined rate of recovery of overheads? What are the bases that are usually advocated for such pre-determination? How do over absorption and under-absorption of overheads arise and how are they disposed off in Cost Accounts? Answer The term pre-determined rate of recovery of overheads refers to a rate of overhead absorption. It is calculated by dividing the budgeted overhead expenses for the accounting period by the budgeted base for the period. This rate of overhead absorption is determined prior to the start of the activity; that is why it is called a pre-determined rate. The use of the pre-determined rate of recovery of overheads enables prompt preparation of cost estimates and quotations and fixation of sales prices. For prompt billing on a provisional basis before completion of work, as for example in the case of cost plus contracts, pre-determined overhead rates are particularly useful. Bases Available: The bases available for computing predetermined rate of recovery of overheads are given below:1. Rate per unit of output 2. Direct labour cost method 3. Direct labour hours method 4. Machine hour rate method 5. Direct material cost method 6. Prime cost method. The choice of a suitable method for calculating pre-determined rate of recovery of overhead, depends upon several factors. Some important ones are- type of industry, nature of product and processes of manufacture, nature of overhead expenses, organisational set-up, policy of management etc.

4.20

Cost Accounting

Reason for over/under absorption of overheads: Over-absorption of overheads arises due to one or more of the following reasons. (ii) Improper estimation of overhead. (iii) Error in estimating the level of production. (iv) Unanticipated changes in the methods or techniques of production. (v) Under-utilisation of the available capacity. (vi) Seasonal fluctuations in the overhead expenses from period to period. Methods for absorbing under/over absorbed overheads: The over-absorption and under-absorption of overheads can be disposed off in cost accounting by using any one of the following methods: (i) Use of supplementary rates (ii) Writing off to costing profit & loss Account (iii) Carrying over to the next years account (i) Use of supplementary rates: This method is used to adjust the difference between overheads absorbed and overhead actually incurred by computing supplementary overhead rates. Such rates may be either positive or negative. A positive rate is intended to add the unabsorbed overheads to the cost of production. The negative rate, however corrects the cost of production by deducting the amount of over-absorbed overheads. The effect of applying such a rate is to make the actual overhead get completely absorbed. (ii) Writing off to costing profit & loss account: When over or underabsorbed amount is quite negligible and it is not felt worthwhile to absorb it by using supplementary rates, then the said amount be transferred to costing profit & loss Account. In case underabsorption of overheads arises due to factors like idle capacity, defective planning etc., it may also be transferred to costing profit & loss Account. (iii) Carrying over the next years account: Under this method the amount of over/under absorbed overhead is carried over to the next period. This method is not considered desirable as it allows costs of one period to affect costs of another period. Further, comparison between one period and another is rendered difficult. Therefore, this method is not proper and has only a limited application. However, this method may be used when the

Overheads

4.21

normal business cycle extends over more than one year, or in the case of a new project, the output is low in the initial years. Question 12 (a) What do you mean by the term under/over absorption of production overhead? How does it arise? How is it treated in cost account? (b) In a factory, overhead of a particular department are recovered on the basis of Rs. 5 per machine hour. The total expenses incurred and the actual machine hours for the department for the month of August were Rs. 80,000 and 10,000 hours respectively. Of the amount of Rs. 80,000, Rs. 15,000 became payable due to an award of the Labour Court and Rs. 5,000 was in respect of expenses of the previous year booked in the current month (August). Actual production was 40,000 units of which 30,000 units were sold. On analysing the reasons, it was found that 60% of the under absorbed overhead was due to defective planning and the rest was attributed to normal cost increase. How would you treat the under absorbed overhead in the cost accounts? Answer (a) Production Overheads are usually applied to production on the basis of predetermined rates .The pre-determined rates may be based on estimated costs. The amount of expenses actually incurred and the amount of overhead applied to production will seldom be the same. Some difference is inevitable. If the actual expenses fall short of the amount applied to production, there is said to be an over absorption of production overheads. If the actual expenses exceeds the amount applied to production, there is a case of under absorption. The under/over absorption of overheads arise due to the following reasons: (1) Error in estimating overhead expenses. (2) Error in estimating the level of production. (3) Unanticipated changes in methods of production. (4) Seasonal fluctuations in the overhead expenses from period to period. Treatment of under/over absorption in Cost Accounts Under/overabsorbed overheads may be treated in Cost Accounts by adopting the following methods:

4.22

Cost Accounting

(i) Use of supplementary rates : In case, the amount of under or over absorbed over-heads is large the cost of the jobs may be adjusted by means of a supplementary rates The supplementary rate here is determined by dividing the amount of under or over absorbed overhead by the actual base. Under absorption of overheads is set right by increasing the rate of overhead absorption to the extent of supplementary rate. Whereas in the case of over- absorption of overheads, the rate of overhead absorption is reduced to the extent of supplementary rate. (ii) Write off to Costing Profit and Loss Account: When the amount of under-or-over absorbed overheads is small the simple method is to write it off to the Costing Profit and Loss Account. (iii) Absorption in the accounts of subsequent years: The amount of under or over absorbed overheads may be carried over as a deferred charge of deferred credit to the next accounting year. This may be done by transferring the amount either to a Suspense or Overhead Reserve Account.

(b) Under-absorbed Overhead Expenses during the month of August: Total Expenses incurred in the month of August Less: The amount paid according to labour court award (Assumed To be non- recurring) Expenses of previous year Net overhead expenses incurred for the month Overhead recovered for 10,000 hours @ Rs. 5/- per hour Under absorbed overheads Rs. 80,000

Rs. 15,000 Rs. 5,000

20,000 60,000 50,000 10,000

Treatment of under absorbed overhead in the Cost Accounts It is given in the question that 40,000 units were produced out of which 30,000 units were sold. It is also given that 60% of the under-absorbed overhead was due to defective planning and the rest was attributed to normal cost increase. 1. 60 percent of under absorbed overhead is due to defective planning. This being Rs. 6,000

Overheads

4.23

abnormal, should be debited to Profit and Loss A/c (60% of Rs. 10,000) 2. Balance 40 percent of under-absorbed overhead should be distributed over, Finished Goods and Cost of Sales by supplementary rate (40% of Rs. 10,000)

40,000 ______ 10,000

Rs.4,000 may be distributed over Finished Goods and Cost of Sales as follows; Finished Goods *Rs. 1,000 Cost of Sales *Rs. 3,000

4.24

Cost Accounting

*Working notes Under absorbed overhead :Rs 4,000 Units produced : 40,000 Rate of Under- absorbed overhead recovery Amount of underabsorbed overheads charged to finished goods (10,000 0.10P) Amount of underabsorbed overheads charged to Cost of sales (30,000 0.10P) Question 13

Re. 0.10 per unit Rs. 1,000

Rs. 3,000

(a) Distinguish between allocation, apportionment and absorption of overheads. (b) A departmental store has several departments. What bases would you recommend for apportioning the following items of expense to its departments (1) Fire insurance of Building. (2) Rent (3) Delivery Expenses. (4) Purchase Department Expenses. (5) Credit Department Expenses. (6) General Administration Expenses. (7) Advertisement. (8) Sales Assistants Salaries. (9) Personal Department expenses. (10) Answer (a) Distinguish between Allocation, Apportionment and Absorption of Overheads: Allocation: According to ICMA terminology: the allotment of whole items of cost to cost centres or cost units, is known as allocation. Sales Commission

Overheads

4.25

Apportionment: The allotment to two or more cost centres of a proportions of common items of cost on the estimated basis of benefit received is known as apportionment. Absorption of Overheads : It is defined as the process of absorbing all overhead costs allocated or apportioned over particular cost centre or production department by the units produced. Allocation of cost involves the process of charging total expenditure to cost centres or cost units while the apportionment of overheads involves the process of charging expenditures to cost centres or cost units in the specified proportions. Absorption of overheads takes place only after the allocation and apportionment of overhead expenses. In other words , the overhead costs are either allocated or apportioned over different cost centres r cost units and afterwards they are absorbed basis by the output of the same cost centres. (b ) (1) (2) (3) (4) (5) (6) (7) (8) (9) (1 0) Items of expenses Fire Insurance of Building. Rent Delivery Expenses. Purchase Expenses General Expenses. Advertisement. Sales Assistants Salaries. Personal expenses. Sales Commission Basis For apportioning Floor Area Floor Area Volume or Distance or Weight department No. of Purchase order/Value of Purchases Credit Sales Value Administration Works cost Actual sales Actual/Time devoted Department No. of Employees Actual

Credit Department Expenses.

Question 14 Define administration overheads and state briefly the treatment of such overheads in Cost Accounts. (Nov. 1996, 4 marks) Answer

4.26

Cost Accounting

Definition of Administration Overhead: These are costs of formulating the policy, directing the organisation and controlling the operation of an undertaking. These are not related directly to production activity or function. In other words, all expenses, incurred on policy formulation, direction, control, office administration and business management are included in administration overheads. Treatment Accounting of Administrative Overheads in Cost

(i) Charge to Costing Profit and Loss Account: According to this method administrative overheads should be treated as fixed cost as they are concerned with the formulation of policy. Hence these overheads should be transferred to the Costing Profit and Loss Account. (ii) Apportionment between Production and Selling and Distribution: According to this method, it is assumed that administrative overheads are incurred both for production and for selling and distribution. Therefore these overheads should be divided on some equitable basis between production and selling and distribution activity. (iii) Treat as a separate element of total cost: Here administration overheads are considered as a cost of a distinct and identifiable operation of the organisation necessary to carry on its activity. Therefore these overheads are recovered separately on some equitable basis which may be on cost or sales basis. Question 15 Enumerate the arguments for the inclusion of interest on capital in cost accounts. Answer Arguments for the inclusion of interest on capital in cost accounts: 1. Interest is the cost of capital as wages are the reward for labour. Both are factors of production and, therefore should not be treated differently in cost accounts. While determining the total cost, interest like wages should also be included in the cost of production. 2. The exclusion of interest from cost accounts, particularly in businesses where raw material is used in different states of

Overheads

4.27

readiness would distort costs and render their comparison a difficult one. 3. Profit on different jobs/ operations requiring different periods for completion may not be comparable if interest on capital is not included in their total cost, 4. Sometime exclusion of interest cost may lead the management to take wrong decisions. 5. The significance of time value of money is recognized only when interest is treated as an element of cost. Question 16 What is blanket overhead rate? In which situations, blanket rate is to be used and why? (May 1999, 3 marks) Answer Blanket overhead rate is one single overhead absorption rate for the whole factory. It may be computed by using the following formulae: Blanket overhead rate = Overhead ts forthewhole cos factory *Total units theselected of base

* The selected base can be the total output; total labour hours; machine hours etc. Situation for using blanket rate: The use of blanket rate may be considered appropriate for factories which produce only one major product on a continuous basis. It may also be used in those units in which all products utilise same amount of time in each department. If such conditions do not exist, the use of blanket rate will give misleading results in the determination of the production cost , specially when such a cost ascertainment is carried out for giving quotations and tenders. Question 17 What is Idle Capacity ? How should this be treated in cost accounts? (May 1997, 6 marks) Answer Idle Capacity:

4.28

Cost Accounting

It is that part of the practical capacity which cannot be utilised due to lack of demand, non availability of materials, skilled labour, shortage of power, fuel or supplies, seasonal nature of product and lower sales expectancy. Idle capacity in fact is the difference between the practical capacity and the capacity based on sales expectancy. In brief, idle capacity is unused capacity of a plant, equipment or department which cannot be used gainfully. It usually arises due to factors which the management of a business concern considers beyond its control. Idle capacity is associated with costs which are represented mostly by fixed charges such as depreciation, repairs and maintenance, insurance premium, rent, rates, management supervisory costs, which cannot be absorbed or recovered due to under utilisation of plant capacity. Treatment of Idle Capacity in cost accounts: Idle capacity costs may be normal or abnormal. These costs may be treated in the following ways in cost accounts. (i) Normal Idle capacity cost due to unavoidable reasons may be included in works overheads and be absorbed into the cost of production either by inflating the overhead rate or by means of a supplementary overhead rate. (ii) Abnormal Idle Capacity cost due to avoidable reasons such as lack of proper planning and control should be charged to costing profit and loss account. (iii) Idle Capacity cost due to trade depression is abnormal in nature and thus it should be charged to costing profit and loss account.

Question 18 Discuss the step method and reciprocal service method of secondary distribution of overheads. (November, 2004, 4 marks)

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4.29

Answer Step method and Reciprocal Service method of secondary distribution of overheads Step method: This method gives cognisance to the service rendered by service department to another service dep't, thus sequence of apportionments has to be selected. The sequence here begins with the dep't that renders service to the max number of other service dep't. After this, the cost of service dep't serving the next largest number of dep't is apportioned. Reciprocal service method: This method recognises the fact that where there are two or more service dep't, they may render service to each other and, therefore, these inter dep't services are to be given due weight while re-distributing the expense of service dep't. The methods available for dealing with reciprocal servicing are: Simultaneous equation method Repeated distribution method Trial and error method

Question 19 Discuss the treatment of under absorbed and over-absorbed factory overheads in Cost Accounting. (May, 2004,4 marks) Answer Treatment of under absorbed and over absorbed factory overheads in cost accounting. Factory overheads are usually applied to production on the basis pre-determined rate = Estimated normal overheads theperiod for Budgeted. of units No during period the options for treating under / over absorbed

The possible overheads are

Use supplementary rate in the case of substantial amount of under / over absorption Write it off to the costing profit & loss account in the event of insignificant amount / or abnormal reasons.

Carry toward to accounting period if operating cycle exceeds one year.

4.30

Cost Accounting

Question 20 Discuss the problems of controlling the selling and distribution overheads (May, 2004, 3 marks)

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4.31

Answer Problems of controlling the selling & distribution overheads are (i) The incidence of selling & distribution overheads depends on external factors such as distance of market, nature of competition etc. which are beyond the control of management. (ii) They are dependent upon customers' behaviour, liking etc. (iii) These expenses are of the nature of policy costs and hence not amenable to control. The above problems of controlling selling & distribution overheads can be tackled by adopting the following steps: (a) Comparing the figures of selling & distribution overhead with the figures of previous period. (b) Selling & distribution overhead budgets may be used to control such overhead expenses by making a comparison of budgetary figures with actual figures of overhead expenses, ascertaining variances and finally taking suitable actions, (c) Standards of selling & distribution expenses may be set up for salesmen, territories, products etc. The laid down standards on comparison with actual overhead expenses will reveal variances, which can be controlled by suitable action. Question 21 Distinguish between cost allocation and cost absorption (November, 2001, 2 marks) Answer Cost allocation and Cost absorption: Cost allocation is the allotment of whole item of cost to a cost centre or a cost unit. In other words, it is the process of identifying, assigning or allowing cost to a cost centre or a cost, unit. Cost absorption is the process of absorbing all indirect costs or overhead costs allocated to apportioned over particular cost center or production department by the units produced. Question 22 Discuss in brief three main methods of allocating support departments costs to operating departments. Out of these three, which method is conceptually preferable.

4.32

Cost Accounting

(November, 1999, 4 marks)

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4.33

Answer The three main methods of allocating support departments costs to operating departments are: (i) Direct re-distribution method: Under this method, support department costs are directly apportioned to various production departments only. This method does not consider the service provided by one support department to another support department. (ii) Step method: Under this method the cost of the support departments that serves the maximum numbers of departments is first apportioned to other support departments and production departments. After this the cost of support department serving the next largest number of departments is apportioned. In this manner we finally arrive on the cost of production departments only. (iii) Reciprocal service method: This method recognises the fact that where there are two or more support departments they may render services to each other and, therefore, these interdepartmental services are to be given due weight while redistributing the expenses of the support departments. The methods available for dealing with reciprocal services are: (a) Simultaneous equation method (b) Repeated distribution method (c) Trial and error method. The reciprocal service method is conceptually preferable. This method is widely used even if the number of service departments are more than two because due to the availability of computer software it is not difficult to solve sets of simultaneous equations. Question 23 Write short notes on Chargeable Expenses marks) Answer Chargeable Expenses: These are the expenses which can be charged directly to jobs, products, process, cost centers or cost units. These are also known as direct expenses. Depending on the situation, the same item of expense may be treated as a chargeable expense or an indirect cost. For example, the rent charges of a (November 1994, 4

4.34

Cost Accounting

machine specifically hired to complete a particular job will be a direct charge on the job. But if the same machine is used for various purposes, then the rent charges will be treated as an indirect cost and are apportioned to concerned cost centers on an equitable basis. The following may also be treated as chargeable expenses in relation to a product or job: 1. Cost of patents. 2. Hire charge in respect of special machinery or plant. 3. Architects, surveyors and other consultant's fees. 4. Travelling expenses to site. 5. Freight inward on special material. Question 24 Explain Single and Multiple Overhead Rates. (November, 2000, 4 marks) Answer Single and Multiple Overhead Rates: Single overhead rate: It is one single overhead absorption rate for the whole factory. It may be computed as follows: Single overhead rate = Overhead forthe costs entire factory Total quantity the of base selected

The base can be total output, total labour hours, total machine hours, etc. The single overhead rate may be applied in factories which produces only one major product on a continuous basis. It may also be used in factories where the work performed in each department is fairly uniform and standardized. Multiple overhead rate: It involves computation of separate rates for each production department, service department, cost center and each product for both fixed and variable overheads. It may be computed as follows: Multiple overhead rate Overhead allocated/ appportion each edto department centre product /cost or = Correspond ing base

Overheads

4.35

Under multiple overhead rates, jobs or products are charged with varying amount of factory overheads depending on the type and number of departments through which they pass. However, the number of overhead rates which a firm may compute would depend upon two opposing factors viz. the degree of accuracy desired and the clerical cost involved. Question 25 What is notional rent of a factory building? Give one reason why it may be included in cost accounts. (November, 1995, 2 marks) Answer Notional Rent: It is a reasonable charge raised in the cost accounts for the use of owned premises. One reason for the use of such a nominal charge is to enable comparison between the cost of items made in factories which are owned and in rented factories. However, it may be noted that in the case of owned factory, cost for the same is accounted for by means of depreciation.

4.36

Cost Accounting

Question 26 How do you deal with the following in cost accounts? (i) Fringe benefits (ii) Bad debts. Answer Treatment of Cost Accounts (i) Fringe benefits: the benefits paid to workers in every organisation in addition to their normal wage or salary are known as fringe benefits. They include Housing facility, children education allowance, holiday pay, leave pay, leave travel concession to home town or any place in India, etc. Expenditure incurred on fringe benefits in respect of factory workers should be apportioned among all the production and service departments on the basis of the number of workers in each department. (ii) Bad debts: There is no unanimity among various authors about the treatment of bad debts. Some authors believe that bad debts are financial losses and therefore should not be included in the cost of a particular product or job. Another view is that, bad debts are a part of selling and distribution overhead, especially where they arise in the normal course of trading. Therefore they should be treated in cost accounts in the same way as any other selling and distribution expense. Question 27 How would you treat the following in Cost Accounts? (i) Employee welfare costs (ii) Research and development costs (iii) Depreciation Answer (i) Employee Welfare Costs: It includes those expenses, which are incurred by the employers on the welfare activities of their employees. The welfare activities on which these expenses are usually incurred may include canteen, hospital, play grounds, etc. These expenses should be separately recorded as Welfare Department Costs. These Costs may be apportioned to (2 marks) (2 marks) (May, 1996) (2 marks) (November, 1999, 4 marks)

Overheads

4.37

production cost centres on the basis of total wages or the number of men employed by them, (ii) Research and development costs: It is the cost/expense incurred for searching new or improved products, production methods/techniques or plants/equipments. Re search cost may be incurred-for carrying basic or applied research. Both basic and applied research relates to original investigations to gain from new scientific or technical knowledge and understanding, which is not directed towards any specific practical aim (under basic research) and is directed towards a specific practical aim or objective (under applied research). Treatment in Cost Accounts: Cost of Basic Research (if it is a continuous activity) be charged to the revenues of the concern. It may be spread over a number of years if research is not a continuous activity and amount is large. Cost of applied research, if relates-to all existing products and methods of production then it should be treated as a manufacturing overhead of the period during which it has been incurred and absorbed. Such costs are directly charged to the product, it is solely incurred for it. If applied research is conducted for searching new products or methods of production etc. then the research costs treatment depends upon the outcome of such research. For example, if research findings are expected to produce future benefits or if it appears that such findings are going to result in failure then the costs incurred may be amortised by charging to the Costing Profit and Loss Account of one or more years depending upon the size of expenditure. If research proves successful, then such costs will be charged to the concerned product. Development Costs begins with the implementation of the decision to produce a new or improved product or to employ a new or improved method. The treatment of development expenses is same as that of applied research. (iii) Depreciation: It represents the fall in the asset value due to its use, wear and tear and passage of time. Depreciation is an indirect cost of production and operations. It is an important element of cost and without this true cost of production cannot be obtained. In costing; depreciation on plant and machinery is normally treated as part of the factory overheads. Question 28

4.38

Cost Accounting

Write a note on 'classification', 'allocation' and 'absorption' of overheads. How does it help in controlling overheads? (May, 1998, 5 marks) Answer Classification of overheads: It, means determination of categories, classes or groups in which overhead costs may he sub-divided. Usually, overhead costs are classified under three broad categories viz, Factory Overheads; Office and administrative Overheads and Selling and distribution Overheads. Factory overheads represent all those indirect costs that are incurred in the manufacturing process. For example, consumable stores, factory rent, depreciation of plant, factory building, repairs and maintenance. Office and administrative overheads represent costs which are associated with the administration and maintenance of the office. Selling and distribution overheads are the expenses incurred for selling and distribution of products. It includes salaries of sales staff and commission; sales-promotion expenses; advertising expenses, warehousing costs etc. Allocation of overheads: It refers to the allotment of whole items of overhead cost to cost centres or cost units. In other words, allocation of overhead means the allotment of the whole, undivided items of expense to a particular department or cost centre. For example, departmental salaries directly related to various departments are allocated to them. Absorption of overheads: It is defined as the process of absorbing all overhead costs allocated or apportioned over particular cost centre or production department by the units produced. Absorption of overheads takes place only after the allocation and apportionment of overhead expenses. In other words, the overhead costs are either allocated or apportioned over different cost centres or cost units and afterwards they are absorbed on equitable basis by the output of the same cost centres. Help rendered in controlling overheads:

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4.39

The classification, allocation and absorption of overhead costs over different cost centres helps in two ways. Firstly, the overhead costs assigned to cost centres are used for cost control and performance evaluation purposes. These assigned costs are periodically totaled and listed on performance report which also has the figures of budgeted costs. Differences between budgeted and actual costs for each item of expenditure are highlighted in the performance reports and provide feedback information for performance evaluation and cost control purposes. Secondly, the accumulated production cost centre overhead, costs are assigned in the second stage of the procedure to products to satisfy financial accounting requirements for inventory valuation. Question 29 Distinguish between fixed and variable overheads. Answer Fixed and Variable Overheads: Fixed overhead expenses do not vary with the volume of production within certain limits. In other words, the amount of fixed overhead tends to remain constant for volumes of production within the installed capacity of plant. For example, rent of office, salary of works manger, etc. Variable overhead cost varies in direct proportion to the volume of production. It increases or decreases in direct relation to any increase or decrease in output.

4.40

Cost Accounting

Question 30 How would you treat the idle capacity costs in Cost Accounts? (November, 2001, 4 marks) Answer Treatment of idle capacity cost in Cost Accounts: It is that part of the capacity of a plant, machine or equipment which cannot be effectively utilised in production. The idle capacity may arise due to lack of product demand, no availability of rawmaterial, shortage of skilled labour, shortage of power, etc. Costs associated with idle capacity are mostly fixed in nature. These costs remain unabsorbed or unrecovered due to under-utilisation of plant and service capacity. Idle capacity costs are treated in the following ways in Cost Accounts. (i) If the idle capacity cost is due to unavoidable reasons - a supplementary overhead rate may be used to recover the idle capacity cost. In this case, the costs are charged to the production capacity utilised. (ii) If the idle capacity cost is due to avoidable reasons - such as faulty planning, etc. the cost should be charged to Costing Profit and Loss Account. (iii) If the idle capacity cost is due to trade depression, etc., being abnormal in nature the cost should also be charged to the Costing Profit and Loss Account.

Question 31 Select a suitable unit of cost to be used in the following: (i) Hospital (ii) City Bus Transport (iii) Hotels providing lodging facilities Answer Industry of Product (i) Hospital (ii) City Bus Transport (iii) Hotels providing lodging facilities Unit of cost Patient bed / day Passenger km. Room / day (May, 2002, 3 marks)

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4.41

Question 32 Discuss the treatment in cost accounts of the cost of small tools of short effective life. (May, 2002, 4 marks) Answer Small tools are mechanical appliances used for various operations on a work place, specially in engineering industries. Such tools include drill bits, chisels, screw cutter, files etc. Treatment of cost of small tools of short effective life: (i) Small tools purchased may be capitalized and depreciated over life if their life is ascertainable. Revaluation method of depreciation may be used in respect of very small tools of short effective life. Depreciation of small tools may be charged to: Factory overheads Overheads of the department using the small tool.

(ii) Cost of small tools should be charged fully to the departments to which they have been issued, if their life is not ascertainable. Question 33 Ventilators Ltd. wants to stabilize its production throughout the year. The approaches recommended are: (a) Maintain production at an even pace throughout the year, and get the off-season production stored on the premises. (b) Maintain production at an even pace but offer dealers a special discount for off-season purchases. (c) Extend special terms to dealers, but maintain prices at levels that will enable regular movement of goods throughout the year. Discuss the proposals. Answer The relative merits and disadvantages of the three approaches recommended by Ventilators Ltd. are discussed below: Approach (a) Merits relative merits and disadvantages of above

4.42

Cost Accounting

(1) It will help the concern to make full and effective use of the plant, manpower and other resources. (2) It will place the concern in a better position to meet the demand of the customers during the season. (3) It will help in reducing costs per unit by avoiding shut down costs and maintaining production at an even pace and, thus, score over competitors. (4) It will help the organisation to deal effectively with unforeseen circumstances such as labour strike or load shedding, etc. Disadvantages (1) Storing productions during the off-season will involve extra interest costs because of the need for higher working capital. (2) In case of seasonal consumer items, production throughout the year may involve a high degree of risk. For example, if a concern dealing in ready-made garments for winter builds up a large inventory, it may suffer heavy losses due to fashion changes. (3) The firm may face difficulty in meeting its short-term financial commitments due to cash outflows even during the off-season. Approach (b) Merits (1) It involves less working capital in comparison with proposal (a). (2) It will have a higher inventory turnover ratio, which will account for the increase of profit at a faster rate (3) It reduces risk of deterioration, obsolescence, etc. Here the risk is, in fact, passed on to the dealers. (4) It will reduce the inventory carrying cost. Disadvantages (1) It may reduce profitability of the firm, depending on the rate of discount to be offered. (2) Dealers may offer the same lower price during the season as well, affecting sale for the year as a whole. Approach (c) Merits (1) It will ensure a regular product market round the year. (2) It will provide management ample time to think either of diversifying or entering into allied products.

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These two merits are in addition to those stated under (b). Disadvantages (1) It gives a low margin of profit (2) It is really difficult to maintain regular movement of a product having a seasonal demand only. Proposal (b) appears to be more suitable for achieving the objectives of stabilising the production at an even pace throughout the year but the effect on profits needs to be very carefully seen. Question 34 Treatment of Interest paid in Cost Account.

4.44

Cost Accounting

Answer (a) Treatment of Interest Paid in Cost Accounts: There is a wide difference of opinion among accountants about the treatment of interest paid on capital in Cost Accounts. Some favour its inclusion in the costs while others say that interest, being a financial charge should not be included in Cost Accounts. The following are the arguments given in favour of inclusion of interest in cost computations: 1. It is argued that interest is the cost of capital as wages are the reward for labour. Both are factors of production. Therefore if wages are included in cost of production, why not interest. 2. The exclusion of interest from Cost Accounts would distort cost in certain industries like wine-making timber-maturing, etc., where the waiting period is long. For example, a timber merchant may buy standing trees and then season the timber himself, waiting for a number of years before he can use or sell it. Another merchant may buy already seasoned timber which is ready for use or sale. The latter will pay a much higher price per unit. One of the reasons for this higher price may be on account of interest charges on the investment during the period when timber was seasoned. Therefore, for proper comparison of costs, the former timber merchant must add interest on funds invested for the period he had to wait. 3. Without inclusion of interest on capital, profits on different jobs or operations may not be comparable. 4. Many times exclusion of interest cost may lead the management to take wrong decisions, particularly in the case of replacement of human labour by machines. It would be wrong to accept any capital expenditure proposal without taking into account the interest on capital investment along with other costs of operations. 5. The significance of time-value of money is recognised only when interest is treated as an clement of cost. A person can invest his money in government or other safe securities and get regular income without much efforts. If he invests the same money in business, he should include interest in his costs to arrive at the true profits from the business which may be considered as his reward for his exertions.

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Arguments against the inclusion of interest in Cost Accounts are: 1. Payment of interest by a firm depends purely on its financial policies. It is argued that interest is a purely financial matter and, therefore, cannot be treated as an element of cost. 2. It is not easy to calculate the interest cost on capital. Its calculation may lead to various complications because of different interpretations of the term capital, e.g., owner's capital, fixed capital, capital employed, etc. 3. Moreover, determination of a proper rate of interest will also pose a problem. In the market, there exists a variety of rates which are affected by a number of factors such as risk period of maturity, bank rate etc. 4. Where one manufactures a number of products, interest on capital is difficult to apportion to each product as no specific basis for apportionment is acceptable. In conclusion it may be said that atleast on the ground of practical difficulty, interest need not be recorded in cost accounts. But it should certainly be taken into account while making cost comparisons and preparing cost reports for management decisions (specially pricing decisions). Question 35 Explain, how under absorption and over-absorption of overheads are treated in Cost Accounts. (November, 1998, 4 marks) Answer Production overheads are generally recovered or charged on the goods on some predetermined basis. Irrespective of the method used for the recovery of overheads, it has been observed that a difference arises between the amount of overheads absorbed and the amount of overheads actually incurred. If the absorbed amount is more than the overheads actually incurred then such a difference is termed as an over absorption of overheads. If the recovery is less than the actual overheads incurred then the difference is termed as under absorption of overheads. The over- absorbed and underabsorbed amount of overheads can be treated in Cost Accounts by following any one of the methods explained below: Cost Accounts treatment of under-absorption and over- absorption of overheads:

4.46

Cost Accounting

The under-absorption and over-absorption of overheads can be disposed off in cost accounting by using any one of the following methods. (i) Use of supplementary rates (ii) Writing off to Costing Profit & Loss Account (iii) Carrying over to the next year's account (i) Use of supplementary rates: This method is used to adjust the difference between overheads absorbed arid overheads actually incurred by computing supplementary overhead rates. Such rates may be either positive or negative. A positive rate is intended to add the unabsorbed overheads to the cost of production. The negative rate, however corrects the cost of production by deducting the amount of overabsorbed overheads. The effect of applying such a rate is to make the actual overheads get completely absorbed. (ii) Writing off to Costing Profit & Loss Account: When under or over-absorbed amount is quite negligible and it is not felt worthwhile to absorb it by using supplementary rates, then the said amount may be transferred to Costing Profit & Loss Account. In case under-absorption of overheads arises due to factors like idle capacity, defective planning etc., it may also be transferred to Costing Profit & Loss Account. (iii) Carrying over to the next year's account: Under this method the amount of under/over-absorbed overhead may be carried over to the next year's account. This method is not considered appropriate as it allows costs of one period to affect costs of another period. Further, comparison between one period and another is rendered difficult. Therefore, this method is not proper and has only a limited application. However, this method may be used when the normal business cycle extends over more than one year, or in the case of a new project where the output is low in the initial years. Question 36 How do you deal with the following in Cost Account? (i) Research and Development Expenses (ii) Fringe benefits Answer (November, 1998, 4 marks)

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(i) Research and Development Expense: Research and Development expense is the expense incurred for searching new or improved products, production methods / techniques or plants / equipments. Research expense may be incurred for carrying basic or applied research. Both basic and applied research relates to original investigations to gain from new scientific or technical knowledge and understanding, which is not directed towards any specific practical aim (under basic research) and is directed towards a specific practical aim or objective (under applied research). Treatment in Cost Accounts: Expense of Basic Research (if it is a continuous activity) be charged to the revenues of the concern. It may be spread over a number of years if research is not a continuous activity and amount is large. Expense of applied research, if relates to all existing products and methods of production then it should be treated as a manufacturing overhead of the period during which it has been incurred and absorbed. Such expenses are directly charged to the product, if it is solely incurred for it. If applied research is conducted for searching new product or methods of production etc., then the research expense treatment depends upon the outcome of such research. For example, if research findings are expected to produce future benefits or if it appears that such findings are going to result in failure then the costs incurred may be a mortised by charging to the Costing Profit and Loss Account of one or more years depending upon the size of expenditure. If research proves successful,, then such costs will be charged to the concerned product. Development expenses begins with the implementation of the decision to produce a new or improved product or to employ a new or improved method. The treatment of development expenses is same as that of applied research. (ii) Fringe benefits: In every organisation, workers are paid some benefits in addition to their normal wage or salary. These additional benefits are popularly called fringe benefits. They include: (i) Housing (ii) Children education allowance (iii) Holiday pay (iv) Leave pay

4.48

Cost Accounting

(v) Leave travel concession to home town or any place in India etc. Expenses incurred on fringe benefits in respect of factory workers should be treated as factory overheads and apportioned among the production and service departments on the basis of number of workers in each department. Fringe benefits to office and selling and distribution staff should be treated as administration overheads and selling and distribution overheads respectively and recovered accordingly. Question 37 Soloproducts Ltd. Manufactures and sells a single product and has estimated a sales revenue of Rs 126 lakhs this year based on a 20% profit on selling price. Each unit of the product requires 3 lbs of material P and 1 lbs of material Q for manufacture as well as a processing time of 7 hours in the Machine Shop and 2 hours in the Assembly Section. Overheads are absorbed at a blanket rate of 331/3% on Direct Labour. The factory works 5 days of 8 hours a week in a normal 52 weeks a year. On an average statutory holidays, leave and absenteeism and idle time amount to 96 hours, 80 hours and 64 hours respectively, in a year. The other details are as under Purchase price Comprehensive Labour rate No. of Employees Machine shop Assembly Machine shop Assembly Finished Goods Material Q Opening stock 33,000 lbs Closing stock (Estimated) 30,000 lbs 66,000 lbs 20,000 units 25,000 54,000 lbs units Rs 4 per hour Rs 3.20 per hour 600 180 Material P Material P Material Q Rs. 6 per lb Rs 4 per lb

Overheads

4.49

You are required to calculate: (a) The number of units of the product proposed to be sold. (b) Purchased to be made of materials P and Q during the year in Rupees. (c) Capacity utilization of machine shop and Assembly section, along with your comments. Answer Working Notes: 1. Statement of selling price per unit of the product Material cost P: 3 lbs x Rs.6 Labour cost Machine shop 7 hrs x Rs. 4 Overheads 33-1/3% of Direct Labour Cost Cost (per unit) Selling price (per unit) 12 72 90 = Rs. 28 36 Assembly shop 2.5 hrs x Rs.3.20 = Rs. 8 = Rs. 18 Rs. 6 24 Q: 1.5 lbs x Rs.4 = Rs

Add: Profit 20% of selling price or 25% on cost 18 2. The comprehensive labour rate has been assumed as direct labour. (a) The number of units of the product proposed to be sold Selling price (per unit) Total sales revenue 1,26,00,000 Rs. Rs. 90

Number of units of the product proposed to be sold 1,40,000 Units

4.50

Cost Accounting

Rs. 1,26,00,00 0 Rs.90 (b) Statement of material P and Q to be purchased during the year in Rupees Materi Material als Consumpt ion (lbs) (1) P (2) *1,45,000 0x3= 4,35,000 1,45,000x 1.5 = 2,17,500 Closing Opening Material Purcha Amount balanc balance to be se e of of purchased price Rs. materi material Rs. al (lbs) (lbs) (lbs) (3) (4) (2)+(3)(6) (5)x(6)= (4)=(5) (7) 30,000 66,000 54,000 33,000 4,11,000 2,50,500 6 24,66,00 0 4 10,02,00 0

Total

34,68,00 0

Working Note: Number of units of finished goods to be manufactured during the year = stock = Sales (units) during the year + Closing balance Opening 1,40,000 units +25,000 units 20,000 units

= 1,45,000 units (c) Capacity Utilisation Statement of Machine shop and Assembly Section Machine shop Hours available during the year (See working 600 persons x 1,840 hrs. Assembly Section 180 Persons x 1,840 hrs.

Overheads

4.51

note) Hours required to manufacture 1,45,000 units Surplus/(Deficit) hours Capacity utilisation Working note:

=11,04,000 1,45,000 x 7 hrs. =10,15,000 89,000 91.94%

= 3,31,200 1,45,000 x 2.5 hrs. =3,62,500 (31,300) 109.45%

Hours available during the year: 5 days x 8 hrs x 52 weeks Less: Statutory holidays, leave and absenteeism & idle time (96 hrs. +80 hrs. + 64 hrs.)

2080 hrs. 240 hrs.

1,840 hrs. Comments: From the statement of hours required to manufacture 1,45,000 units of the product, it is apparent that the total hours required in machine shop and assembly section would be 10,15,000 and 3,62,500 respectively. Whereas the available hours in machine shop and assembly section are 11,04,000 and 3,31,200 respectively. In this way there are 89,000 surplus hours in the machine shop and also a deficit of 31,300 hours in the assembly section. To resolve the problem of deficit in assembly section, following suggestions are made: 1. If the workers can be interchangeable then the assembly section utilize the services of workers which may be transferred from the machine shop to meet the production target of 1,45,000 units. 2. If the workers are not interchangeable then the assembly section may either resort to overtime or increase the strength of workers to catch up the budgeted production. Under both the ways i.e resorting to overtime or increasing the strength in assembly section, the profit of the concern will be reduced. Question 38 In a factory following the job costing Method, an abstract from the work in process as at 30th September was prepared as under:

4.52

Cost Accounting

Job No.

Material

Director Labour Rs. 400 hours 250 hours 300 hours 800 500 475 1,775

Factory overheads Applied Rs. 640 400 380 1,420

Rs. 115 118 120 1,325 810 765 2,900 Material used in October were as follows : Material requisition No. 54 55 56 57 58 59 Job No. 118 118 118 120 121 124

Cost Rs. 300 425 515 665 910 720 3,535

A summary of Labour Hours deployed during October is as under: Job no 115 118 120 121 124 Indirect Labour: Waiting for material Machine Breakdown 20 10 10 5 Number of Hours Shop A Shop B 25 25 90 30 75 10 65 20 10 275 75

Overheads

4.53

Indle time Overtime Premium

5 6 316

6 5 101

A shop credit slip was issued in October, that material issued under Requisition No. 54 was returned back to stores as being not suitable. A material Transfer Note issued in October indicated that material issued under requisition No.55 for job 118 was directed to job 124. The hourly rate in shop A per labour hour is Rs. 3 per hour while at shop B, it is Rs. 2 per hour. The Factory Overhead is applied at the same rate as in September. Jobs 115, 118 and 120 were completed in October. You are asked to compute the factory cost of the completed jobs. It is the practice of the management to put a 10% on the factory cost to cover administration and selling overheads and invoice the job to the customer on a total cost plus 20% basis. What would be the invoice price of these three jobs? Answer Factory Cost Statement of Completed Jobs Month Job No. Materials Direct labour Factory Overhead s (80% of direct labour cost) Rs. 640 100 740 400 264 664 Factory cost

Rs. Septembe r October Total Septembe r October Total 118 118 115 115 1,325 1,325 810 515 1,325

Rs. 800 125 925 500 330 830

Rs. 2,765 225 2,990 1,710 1,109 2,819

4.54

Cost Accounting

Septembe r October Total

120 120

765 665 1,430

475 245 720

380 196 576

1,620 1,106 2,726

Invoice price of completed jobs Job no. Factory cost Administration and Selling overheads @ 10% of factory cost Total Cost Profit (20% of Total cost) Invoice price 3,946.80 3,721.08 3.598.32 Note: In the above solution it has been assumed that indirect labour costs have been included in the factory overhead and they have been recovered as 80% of the labour cost. Question 39 Modern manufacturers Ltd. Have three production department P1, P2 and P3 and two Service Departments S1 and S2 the details pertaining to which are as under:P1 Direct Wages (Rs.) Working Hours Value of Machines (Rs.) HP of Machines Light Points Floor (Sq.Ft.) space 3,000 3,070 60,000 60 10 2,000 P2 2,000 4,475 80,000 30 15 2,500 P3 3,000 2,419 1,00,00 0 50 20 3,000 S1 1,500 5,000 10 10 2,000 S2 195 5,000 5 500 299 3,289 657.80 281..90 3,100.90 620.18 272.6 2,998.60 599.72 115 Rs. 2,990 118 Rs. 2,819 120 Rs. 2,726

Overheads

4.55

The following figures extracted from the Accounting records are relevant: Rent and Rates General Lighting Indirect Wages Power Depreciation on Machines Sundries Rs. 5,.000 600 1,939 1,500 10,000 9,695

The expenses of the service departments are allocated as under:P1 S1 S2 20% 40% P2 30% 20% P3 40% 30% S1 10% S2 10%

Find out the total cost of product X which is processed for manufacture in Departments P1, P2 and P3 for 4,5 and 3 hours respectively, given that its Direct Material cost in Rs. 50 Direct Labour cost Rs.30. Answer Statement Showing Distribution of Overheads of Modern Manufacturers Ltd. Particulars Basis Rent and Rates General Lighting Indirect Wages Power Area Light points Direct Wages H.P. Total Rs. 5,000 600 1,939 1,500 Production Depts. P1 Rs. 1,00 0 100 600 600 P2 Rs. 1,25 0 150 400 300 P3 Rs. 1,50 0 200 600 500 Service Depts. S1 Rs. 1,000 100 300 100 S2 Rs. 250 50 39

4.56

Cost Accounting

Depreciati Value of on of machines machines Sundries Direct Wages

10,00 0 9,695 28,73 4

2,40 0 3,00 0 7,70 0

3,20 0 2,00 0 7,30 0

4,00 0 3,00 0 9,80 0

200

200

1,500 3,200

195 734

Redistribution of Service Departments Expenses Over Production Departments Particulars Total Rs. Total Overheads Dept. S1 Overheads apportioned in the ratio (20:30:40: : 10) Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) Dept. S1 Overheads apportioned in the ratio (20:30:40: - : 10) Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) 28,73 4 3,200 Production Depts. P1 Rs. 7,700 640 P2 Rs. 7,300 960 P3 Rs. 9,800 1,280 Service Depts. S1 Rs. 3,200 3,200 S2 Rs. 734 320

1,054

421.6 0

210.8 0

316.02

105.4 0

1.054

105.4 0

21.08

31.62

42.16

105.4 0

10.54

10.54

4.22

2.11

3.16

1.05

10.54

Overheads

4.57

Dept. S1 Overheads apportioned in the ratio (20:30:40: 10) Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) Total Working hours Overhead rate per hour (See working Note. 1) Cost of the product 'X' Direct Material Cost Direct Labour Cost Overhead Cost (See Working Note 2)

1.05

0.21

0.32

0.42

-1.05

0.10

0.10

0.05

0.02

0.03

-0.10

8,787. 16 3,070 2.86

8,504. 87 4,475 1.90

11,441 .79 2,419 4.73

Rs. 50 30 35.13 ______ 115. 13

4.58

Cost Accounting

Working Note: 1. Overhead rate per hour for production department P1 = Rs 8,787 . .16 = Rs. 2.86 3,070

Similarly overhead rate for production departments P2 and P3 are Rs. 1.90 and Rs. 4.73 2. Overhead cost Rs. 2.86 x 4 + Rs.1.90 x 5 + Rs. 4.73 x 3 = Rs.11.44 + Rs. 9.50 + Rs. 14.19 = Rs.35.13 Note: The service departments have only indirect costs which are to be absorbed by production departments. However if the direct wages appearing in the question are assumed to be incurred on the service department only, which have not been accounted for, by any other activity carried on in the service departments, then total expenses of the service departments including the aforesaid direct wages would also be charged to the respective production departments. If this assumption holds good the alternative solution can appear as under: ALTERNATIVE SOLUTION Statement Showing Distribution of Overheads of Modern Manufacturers Ltd. Particulars Basis Direct Wages Rent Rates General Lighting Actual & Area Light Points Total Rs. 1,69 5 5,00 0 600 Production Depts. P1 Rs. 1,00 0 100 P2 Rs. 1,25 0 150 P3 Rs. 1,50 0 200 Service Depts. S1 Rs. 1,50 0 1,00 0 100 S2 Rs. 195 250 50

Overheads

4.59

Indirect Wages Power Depreciatio n of Machines Sundries

Direct Wages H.P. Value of Machines Direct Wages

1,93 9 1,50 0 10,0 00 9,69 5 30,4 29

600 600 2,40 0 3,00 0 7,70 0

400 300 3,20 0 2,00 0 7,30 0

600 500 4,00 0 3,00 0 9,80 0

300 100 200

39 200

1,50 0 4,70 0

195 929

Redistribution of Service Departments Expenses over Production Departments. Total Rs. Total Overheads Dept. S1 Overheads apportioned in the ratio (20:30:40: : 10) Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) Dept. S1 Overheads apportioned in the ratio (20:30:40: - : 10) 30,42 9 4,700 P1 Rs. 7,700 940 P2 Rs. 7,300 1,410 P3 Rs. 9,800 1,880 S1 Rs. 4,700 4,700 S2 Rs. 929 470

1,399

559.6 0

279.8

419.7

139.9

1.399

139.9 0

27.98

41.97

55.96

139.9

13.99

4.60

Cost Accounting

Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) Dept. S1 Overheads apportioned in the ratio (20:30:40: 10) Dept. S2 Overheads apportioned in the ratio (40:20:30:10:) Total Working hours Overhead rate per hour Cost of the Product 'X' Direct Material Cost Direct Labour Cost Overhead Cost (See Working Note 1) Total Cost Working Note 1. Overhead cost: = =

13.99

5.60

2.80

4.20

1.40

13.99

1.40

0.28

0.42

0.56

-1.40

0.14

0.14

0.06 ______ _ 9,233. 52 3,070 3.00

0.03 ______ _ 9,035. 02 4,475 2.02

0.05 _______ _ 12.160 .47 2,419 5.03 Rs. 50 30 37.25 ______ 117.2 5

-0.14

Rs. 3 4+ Rs. 2.02 5 + Rs. 5.03 3 Rs. 12 + Rs. 10.10 + Rs. 15.15 = 37.25

Question 40

Overheads

4.61

PH Ltd. is a manufacturing company having three production departments, A B and C and two service departments X and y. The following is the budget for December 1981: Total Rs Direct Material Direct Wages Factory rent Power Depreciation Other overheads Additional information Area( Sq.ft.) Capital Value (Rs. Lacs) of assets Machine hours Horse power of machines 500 20 1,00 0 50 250 40 2,00 0 40 500 20 4,00 0 20 250 10 1,00 0 15 500 10 1,00 0 25 4,00 0 2,50 0 1,00 0 9,00 0 A Rs. 1,00 0 5,00 0 B Rs. 2,00 0 2,00 0 C Rs. 4,00 0 8,00 0 X Rs. 2,00 0 1,00 0 Y Rs. 1,00 0 2,00 0

A technical assessment or the apportionment of expenses of service departments is as under: A % Service Dept. X Service Dept. Y Required: 45 60 B % 15 35 C % 30 X %. 5 Y % 10 -

4.62

Cost Accounting

(i) A statement showing distribution of overheads to various departments. (ii) A statement showing re-distribution of service departments expenses to production departments. (iii) Machine hours rates of the production departments A, B and C. Answer (i) Basis Tota l Rs. Direct materials Direct wages Factory rent Power Depreciation Other Overheads M/c hrs. 9,00 0 (ii) expenses: A Rs. Total Overheads Dept . X apportioned in overhead the ratio 2,700 2,138 B Rs. 3,700 712 C Rs. 6,000 1,425 X Rs. 4,750 4,750 Y Rs. 5,350 475 1,0 00 2,7 00 2,000 3,700 4,00 0 6,00 0 1,00 0 4,75 0 1,000 5,350 Direct ,, Area H.P X M/c Hrs. Cap. Value 4,00 0 2,50 0 1,00 0 1,0 00 500 200 500 800 400 1,00 0 800 200 Overhead Distribution Summary A Rs. B Rs. C Rs. X Rs. 2,00 0 1,00 0 500 150 100 Y Rs. 1,000 2,000 1,000 250 100

Redistribution of Service Departments

Overheads

4.63

(45 : 15 : 30 : 10 ) Dept . Y overhead apportioned in the ratio ( 60: 35 : -- : 5 ) Dept . X overhead apportioned in the ratio (45 : 15 : 30 : 10 ) Dept . Y overhead apportioned in the ratio ( 60: 35 : -- : 5 ) Dept . X overhead apportioned in the ratio (45 : 15 : 30 : 10 ) 3,495 2,039 -291 - 5,825

131

44

87

-- 291

29

17

10

--

- 29

--

-- 2

--

8,482 (iii) Machine Hour rate 1,000 8.48

6,505

7,513

Machine hours Machine hour rate (Rs.) Question 41

2,000 3.25

4,000 1.88

Explain how under and over absorption of overheads are treated in cost accounts. Answer Treatment of under and over absorption of overheads in Cost Accounts: Under and over absorbed overheads can be disposed off in Cost Accounts by using any one of the following methods: (ii) Use of supplementary rates. (iii) Writing off to Costing Profit and Loss Account. (iv) Carrying over to the next years account.

(i) Use of Supplementary Rates: This method is used to adjust

the difference between overheads absorbed and overheads actually incurred by computing supplementary overhead rates. Such rates may be either positive or negative. A positive rate is intended to add the unabsorbed overheads to the cost of production. The negative rate, however, corrects the cost of production by deducting the amount of over-absorbed

4.64

Cost Accounting

overheads. The effect of applying such rate is to make the actual overhead get completely absorbed.

(ii) Writing off to Costing Profit & Loss Account: When under or
over absorbed amount of overheads is quite negligible and it is not felt worth while to absorb it by using supplementary rates, the said amount is transferred to Costing Profit & Loss Account. In case under absorption of overheads arises due to factors like idle capacity, defective planning etc. Then also it may be transferred to Costing Profit & Loss Account.

(iii) Carrying over to the next years accounts: Under this

method,the amount of over/under absorbed overhead is carried over to the next period this method is not considered desirable as it allows costs of one period to affect cost of another/period. Further, comparison between one period and another is rendered difficult. However, this method may be used when the normal business cycle extends over more than one year, or in the case of a new project, the output is low in the initial years. Question 42 A machine shop has 8 identical Drilling Machines manned by 6 operators. The machines cannot be worked without an operator wholly engaged on it. The original cost of all these 8 machines works out to Rs. 8 lakhs. These particulars are furnished for a 6 month period:Normal available hours per month Absenteeism (without pay)- hours Leave (with pay)-hours Normal idle time unavoidable-hours Average rate of wages per day of 8 hours Production Bonus estimated Value of Power consumed Supervision and Indirect Labour Lighting and Electricity These particulars are for a year: Repairs and maintenance including consumables 3% on the value of machines. Insurance Rs. 40,000. Depreciation 10% on original cost. Other Sundry works expenses Rs. 12,000 208 18 20 10 Rs.20 15% on wages Rs.8,050 Rs. 3,300 Rs. 1,200

Overheads

4.65

General Management expenses allocated Rs. 54,530 You are required to work out a comprehensive machine hour rate for the Machine Shop. Answer Computation of Comprehensive Machine Hour Rate of Machine Shop Operators Wages (See Note 2) Production Bonus (15% on wages) Power Consumed Supervision Lighting and Electricity Repairs and Maintenance Insurance Depreciation Sundry Works Expenses General Management Expenses Total OverheadsMachine of Shop Hours Machines of Operation Rs 137480 . , , (See Note 1) 5760 , hours Rs. 17,100 2,565 8,050 3,300 1,200 12,000 20,000 40,000 6,000 27,265 1,37,480

Machine Hour Rate

= =

= Rs. 23.87 Notes : Computation of Hours, for which 6 operators are available for 6 months. Normal available hours p.m. per operator Less: Absenteeism hours Leave Hours Idle Time Hours Utilisable Hours p.m. per operator Total utilisable hours for 6 208 18 20 10

48 160

4.66

Cost Accounting

Operators and for 6 months are = 160 X 6 X 6 = 5,760 hours. As machines cannot be worked without an operator wholly engaged on them therefore, hours for which 6 operator are available for 6 months are the hours for which machines can be used. Hence 5,760 hours represent total machine hours. 2. Average rate of wages: Rs 20 . = Rs. 2.50 per hour. 8 hours

Hours per month for which wages are paid to a worker = 190 (208 hours 18 hours) Total wages paid to 6 operators for 6 months = 190 hours 6 6 Rs. 2.50 = Rs. 17,100 Question 43 Gemini Enterprises undertakes three different jobs A,B and C.All of them require, the use of a special machine and also the use of a computer. The computer is hired and the hire charges work out to Rs. 4,20,000/- per annum. The expenses regarding the machine are estimated as follows. Rs. Rent for the quarter Depreciation per annum Indirect charges per annum 17,500 2,00,000 1,50,000

During the first month of operation the following details were taken from the job register : Job Number of hours the machine was used : (a) Without the use of computer (b) With the use of the computer 600 400 900 600 1,000 A B C

You are required to compute the machine hour rate:(a) For the firm as a whole for the month when the computer was used and when the computer was not used. (c) For the individual jobs A, B and C.

Overheads

4.67

Answer Working Notes : (i) Total machine hours used (600 + 900 + 400 + 600 + 1,000) (ii) Total machine hours without the use of computers (600 + 900) (iii) (iv) Total machine hours with the use of computer ( 400 + 600 + 1,000) Total overhead of the machine per month Rent (Rs. 17,500 /3) Depreciation ( Rs. 2,00,000 / 12) Indirect charges (Rs. !,50,000/12) Total Rs. 5,833. 33 16,666 .67 12,500 .00 35,000 .00 2,000 1,500 3,500

(v) Computer hire charges for a month = Rs. 35,000 (Rs. 4,20,000 / 12) (vi) Overheads for using machines without computer = Rs. 15,000 Rs 35000 . , 3500 . 1,500 hrs. hrs , (vii) Overheads for using machine with computer = Rs. 55,000 Rs 35000 . , hrs . , 3,500 . 2,000 .+ Rs 35000 hrs (a) Machine Hour Rate of Gemini Enterprises for the firm as a whole, for a month. Rs 55000 . , (1) When the computer was used : = Rs27.50 per 2,000 hours hour. Rs 35000 . , (2) When the computer was not used : = Rs.10 per 3500 , hours hour. (b) Machine hour rate for the individual jobs.

4.68

Cost Accounting

Job

Rate per hr. Rs. 10 2750

Hrs 600 40 0 1,00 0

Rs. 6,00 0 11,0 00 17,0 00 Rs. 17

Hrs 900 600 1,50 0

Rs. 9,00 0 16,5 00 25,5 00 Rs. 17

Hrs 1,0 00 1,0 00

Rs. 27,500 27,500 Rs. 27.50

Overheads Without computer With computer

Machine hour rate Question 44

Deccan Manufacturing Ltd. have three departments which are regarded as production departments. Service departments costs are distributed to these production departments using the Step Ladder Method of distribution . Estimates of factory overhead costs to be incurred by each department in the forthcoming year are as follows. Data required for distribution is also shown against each department: Department Factory overhead Rs. 1,93,000 64,000 83,000 45,000 75,000 1,05,000 30,000 Direct Labour Hours 4,000 3,000 4,000 1,000 5,000 6,000 3,000 No.of Employees Area in sq. m.

Productions X Y Z Services P Q R S

100 125 85 10 50 40 50

3,000 1,500 1,500 500 1,500 1,000 1,000

The overhead costs of the four service departments are distributed in the same order, viz., P,Q,R and S respectively on the following basis: Department P Q _ _ Basis Number of Employees Direct Labour Hours

Overheads

4.69

R S

_ _

Area in square meters Direct Labour Hours

You are required to: (a) prepare a schedule showing the distribution of overhead costs of the four service departments to the three production departments; and (b) calculate the overhead recovery rate per direct labour hour for each of the three production departments. Answer : (a) DECCAN MANUFACTURING LIMITED Schedule Showing the Distribution of Overhead Costs among Departments
Service P Rs. Overhead cost 45,000 Q Rs. 75,000 R Rs. 1,05,000 S Rs. 30,000 Production X Rs. 1,93,00 0 Distribution Overhead Costs of Dept.`P` (45,00 0) Distribution Overhead Costs of Dept.`Q` _ (80,000 ) Distribution Overhead Costs of Dept.`R` _ _ (1,33,00 0) Distribution Overhead Costs of Dept.`S` _ _ _ (66,00 0) 24,000 18,00 0 24,00 0 of 19,000 57,000 28,50 0 28,50 0 of 24,000 12,000 16,000 12,00 0 16,00 0 of 5,000 4,000 5,000 10,000 12,50 0 8,500 of Y Rs. 64,00 0 Z Rs.

OVERHEAD

83,00 0

243

4.70

Cost Accounting

Total

3,00,00 0

1,35,0 00

1,60,0 00 . (A)

(b) hours

Direct

Labour

4,000

3,000

4,000 ..(B)

Overhead recovery rate per hour: [(A)/(B)]

Rs. 75/-

Rs.45/ -

Rs.40/ -

Question 45 A Ltd. manufactures two products A and B.The manufacturing division consists of two production departments P1and P2 and two services S1 and S2. Budgeted overhead rates are used in the production departments to absorb factory overheads to the products. The rate of Department P1 is based on direct machine hours, while the rate of Department P2 is based on direct labour hours. In applying overheads,the predetermined rates are multiplied by actual hours. For allocating the service department departments, the basis adopted is as follow: costs to production

(i) Cost of Department S1 to Department P1 and P2 equally, and (ii) Cost of Department S2 to Department P1 and P2 in the ratio 2:1 respectively. The following budgeted and actual data are available: Annual profit plan data: Factory overhead budgeted for the year: Department s P1 P2 Budgeted output in units: Product A 50,000; B 30,000. Budgeted raw material cost per unit: Product A Rs. 120 ; Product B Rs. 150. Budgeted time required for production per unit: Department P1: Product A: 1.5 machine hours Rs. 25,50,000 21,75,000 S1 S2 Rs. 6,00,000 4,50,000

Overheads

4.71

Product B: 1.0 machine hour Department P2: Product A: 2 Direct labour hours Product B: 2.5 Direct labour hours Average wage rates budgeted in Department P2 are: Product A Rs72 per hour and Product B Rs. 75 per hour. All materials are used in Department P1 only. Actual data (for the month of July,1993) Units actually produced: Product A: 4,000 units Product B: 3,000 units Actual direct machine hours worked in Department P1 On product A 6,100 hours, Product B-4,150 hours. Actual direct labour hours worked in Department P2 On product A 8,200 hours, Product B-7,400 hours. Cost actually incurred: Raw materials: Wages: Overheads: Department P1 Product A Rs. 4,89,000 Rs. 5,91,900 Rs. Rs. 231,000 P2 Rs. 2,04,000 Product B Rs. 4,56,000 Rs. 5,52,000 Rs. Rs. 60,000 Rs. 48,000

S1 S2

You are required to: (i) Compute the predetermined overhead rate for each production department. (ii) Prepare a performance report for July. 1993 that will reflect the budgeted costs and actual costs. Answer (i) Computation of predetermined overhead rate for each production department from budgeted data Production Deptts. P1 P2 25,50,0 21,75,0 Service Deptts. S1 6,00,00 S2 4,50,00

Budgeted factory

4.72

Cost Accounting

overheads for the year in (Rs.) Allocation of service department S1s costs to production departments P1 and P2 equally in (Rs.) Allocation of service department S2s costs to production department P1 and P2 in ratio of 2:1 in (Rs.) Total (Rs.) Budgeted machine hours in department P1 (Refer to working Note1) Budgeted machine hours in department P2 (Refer to working Note 1) Budgeted machine hour rate (Rs. 31,50,000/1,05,000) Budgeted machine hour rate (Rs. 26,25,000/1,75,000) (ii)

00 3,00,00 0 3,00,00 0

00 3,00,00 0 1,50,00 0

0 6,00,00 0 _

0 _

4,50,00 0

31,50,0 00 1,05,00 0

26,25,0 00

Nil

Nil

1,75,00 0

Rs. 30

Rs. 15

Performance report for July, 1993 (When 4,000 and 3,000 units of products and B respectively were actually produced) Budgeted Rs. Actual Rs. 4,89,00 0 4,56,00 0

Raw material used department P1 A : 4,000 units Rs. 120 A : 3,000 units Rs. 150 Direct Labour Cost on the basis of labour hours worked in department P2 4,000 2 hrs. Rs.72 3,000 2.5 hrs. Rs.75

in 4,80,00 0 4,50,00 0

5,76,00 0

5,91,90 0

Overheads

4.73

5,62,50 0

5,52,00 0

Overhead absorbed On machine hour basis in department P1 A: 4,000 1.5 hrs. Rs.30 B. 3,000 1 hr. Rs.30

1,80,00 0 90,000

1,74,40 0* 1,18,64 9

Overhead absorbed On machine hour basis in department P2 A: 4,000 2 hrs. Rs.15 B: 3,000 2.5 hrs. Rs.15

1,20,00 0 1,12,50 0 25,71,0 00

1,31,36 4** 1,18,5 48 26,31,8 61

* (Refer to working Note 4) **(Refer to Working Note 5) Working Notes: 1. Budgeted output (in units) Budgeted machine hours In department P1 Budgeted labour hours In department P2 Product A 50,000 75,000 (50,000 1.5 hrs.) 1,00,000 (50,000 2 hrs.) Product B 30,000 30,000 (30,000 1 hrs.) 75,000 (30,000 2.5 hrs.) Total

1,05,000 1,75,000

2. Actual output (in units) Actual machine hours

Product A 4,000

Product B 3,000

Total

6,100

4,150

10,250

4.74

Cost Accounting

utilised in department P1 Actual labour hours utilised in department P2

8,200

7,400

15,600

Overheads

4.75

3. Computation of actual overhead rate for each production department from actual data Production Deptts. P1 P2 2,31,000 2,04,000 Service Deptts. S1 S2 60,000 48,000

Actual factory overheads for the month of July, 1993 in (Rs.) Allocation of service department S1s costs in (Rs.) over production departments P1 and P2 equally. Allocation of service department S2s costs in (Rs.) over production departments P1 and P2 in the ratio of 2:1 Total (Rs.) Actual machine hours in department P1 (Refer to Working Note 2) Actual labour hours in department P2 (Refer to Working Note 2) Machine hour rate (Rs. 2,93,000/10,250) Labour hour/ rate (Rs. 2,50,000/15,600)

30,000

30,000

60,000

32,000 _______ 2,93,000 10,250

16,000 _______ 2,50,000

___ Nil

48,000 ___ Nil

15,600

Rs. 28.59 Rs. 16.02

4. Actual overheads absorbed (based on machine hours): A: 6,100 hrs. Rs. 28.59 = Rs. 1,74,400 (say) B: 4,150 hrs. Rs. 28.59 = Rs. 1,18,649 (say) 5. Actual overheads absorbed (based on labour hours): A: 8,200 hrs. Rs. 16.02 = Rs. 1,31,364 B: 7,400 hrs. Rs. 16.02 = Rs. 1,18,548 Question 46

4.76

Cost Accounting

In a manufacturing unit, factory overhead was recovered at a pre- determined rate of Rs. 25 per man day. The total factory overhead expenses incurred and the man-days actually worked were Rs. 41.50 lakhs and 1.5 lakhs man-days respectively. Out of the 40,000 units produced during a period, 30,000 were sold .

Overheads

4.77

On analysing the reasons, it was found that 60% of the unabsorbed overheads were due to defective planning and the rest were attributable to increase in overhead costs. How would unabsorbed overheads be treated in Cost Accounts? Answer Computation of Unabsorbed Overheads Man days worked Overhead actually incurred Less: Overhead absorbed @ Rs. 25%/per man - day (Rs. 25 1,50,000) Unabsorbed Overheads Unabsorbed Overheads due to defective planning (i.e 60% of Rs 4,00,000) Balance of Unabsorbed Overheads 1,50,000 Rs. 41,50,000 37,50,000 4,00,000 2,40,000 _______ 1,60,000

Treatment of Unabsorbed Overheads in Cost Accounts (i) The unabsorbed overheads of Rs. 2,40,000 due to defective planning to be treated as abnormal and therefore be charged to Costing Profit and Loss Accounts. (ii) The balance unabsorbed overheads of Rs. 1,60,000 be charged to production i.e. 40,000 units at the supplementary overhead absorption rate i.e. Rs. 4/- per unit . (Refer to Working Note) Rs. Charge to Costing Profit and Loss Account as part of the cost of units sold (30,000 units @ Rs. 4/-p.u.) Add: To Closing stock of finished goods (10,000 units @ Rs. 4/- p.u.) Total Working Note: 1,20,000

40,000 _______ 1,60,000

4.78

Cost Accounting

Supplementary Overhead Absorption Rate = Rs. 4/- p.u.

Rs 160000 ., , Rs 40000 . ,

Overheads

4.79

Question 47 A machine shop has 8 identical drilling machines manned by 6 operators. The machine cannot be worked without an operator wholly engaged on it. The original cost of all these machines works out to Rs. 8 lakh. These particulars are furnished for a 6 month period. Normal available hours per month per worker Absenteeism (without pay ) hours P.M. per worker Leave (with pay) hours per worker P.M. Normal idle time Unavoidable hours per worker P.M. Average rate of wages per worker for 8 hours a day Average rate of production bonus estimated Value of Power consumed Supervision and indirect Labour Lighting and electricity These particulars are for a year: Repairs and consumables Insurance Depreciation. maintenance including 3% of value of machines Rs. 40,000 10% of original cost Rs. 12,000 Rs. 54,530 208 18 20 10 Rs.20 15% on wages Rs. 8,050 Rs. 3,300 Rs. 1,200

Other sundry works expenses General management expenses allocated

You are required to work out a comprehensive machine hour rate for the machine shop (May 2000, 8 marks) Answer Computation of comprehensive machine hour rate of machine shop Operators wages (Refer to working note 2) Production bonus (15% on wages) Power consumed Rs. 17,100 2,565 8,050

4.80

Cost Accounting

Supervision and indirect labour Lighting and electricity Repairs and maintenance Insurance Depreciation Other sundry works expenses General management expenses allocated Total overhead of machine shop

3,300 1,200 12,000 20,000 40,000 6,000 27,265 1,37,480 Total overhead machine of shop Hours machines of operation

Machine hour rate =

Rs137480 ., , (Refer to working note 1) 5760 , hours

= Rs. 23.87 Working notes: 1. Computation of hours, for which 6 operators are available for 6 months. Normal available hours p.m. per operator Less: Absenteeism hours Less: Leave hours Less: idle time hours Utilizable hours p.m. per operators Total utilizable hour for 6 operators and for 6 months are =160 hours 6 operators 6 months = 5,760 hours. As machines cannot be worked without an operator wholly engaged on them, therefore hours for which 6 operators are available for 6 months are the hours for which machines can be used. Hence 5,760 hours represents total machine hours. 2 Computation of operators wages Total rate of wages per hour = Rs. 2.50 (Rs. 20/8 hours) Hours per month for which wages are paid to a worker = 190 hours (208 hours 18 hours) 18 20 10 48 160 208

Overheads

4.81

Total wages paid to 6 operators for 6 months = Rs. 17,100 (190 hours 6 operators 6 months Rs.2.50) Question 48 A company has two production departments and two service departments. The data relating to a period are as under:

4.82

Cost Accounting

Production Department Direct materials Direct wages Overheads Power requirement at normal capacity operations During Power Consumption during the period (Rs.) (Rs.) (Rs.) (Kwh) PD1 80,00 0 95,00 0 80,00 0 20,00 0 13,00 0 PD2 40,00 0 50,00 0 50,00 0 35,00 0 23,00 0

Service Department SD1 10,000 20,000 30,000 12,500 SD2 20,000 10,000 20,000 17,500

(Kwh)

10,250

10,000

The power requirement of these departments are met by a power generation plant. The said plant incurred an expenditure, which is not included above of Rs. 1,21,875 out of which a sum of Rs. 84,375 was variable and the rest fixed. After apportionment of power generation plant costs to the four departments, the service department overheads are to be redistributed on the following bases: SD1 SD2 You are required to: (i) Apportion departments. the power service generation plant costs to to the four (Rs.) (Rs.) PD1 50% 60% PD2 40% 20% SD1 --20% SD2 10% ---

(ii) Re-apportion departments. (iii)

department

cost

production

Calculate the overhead rates per direct labour hour of production departments, given that the direct wage rates of PD1 and PD2 are Rs. 5 and Rs. 4 per hour respectively.

Answer (i) Statement of apportionment of Power generation plant costs to the four departments Total Basis of Production Service

Overheads

4.83

Costs Rs.

apportionment of power generation cost

departments

department s SD1 Rs. 5,51 5 SD1 Rs. 7,72 0

Fixed expenditure

37,50 Normal capacity 0 (kwh) { 4:7 :2:3 :3.5 }

PD1 Rs. 8,824

PD2 Rs. 15,4 41

Variable expenditure

Total Overheads summary: Direct materials Direct wages Overheads Total (ii)

84,37 Actual power 5 consumption (kwh) ______ { 13:23 : _ 10.25 : 10 } 1,21,8 75

19,50 0 ______ 28,32 4

34,5 00 _____ _ 49,9 41

15,3 75 _____ _ 20,8 90

15,0 00 _____ _ 22,7 20

30,00 0 30,00 0 1,80,0 00 3,61,8 75

--80,0 00 1,08,3 24

--50,0 00 99,9 41

10,0 00 20,0 00 30,0 00 80,8 90

20,0 00 10,0 00 20,0 00 72,7 20

Statement of Reapportionment of service department cost to production department by using repeated distribution method Total Production departments PD1 Rs. Rs. PD2 Rs. Service departments SD1 Rs. SD2 Rs.

Total overheads Dept. SD1 apportioned overheads

3,61,87 1,08,324 5 80,890 40,445

99,941 80,890 72,720 32,356 80,890 8,089

4.84

Cost Accounting

In the ratio [ 50: 40 : - : 10] Dept. SD2 apportioned overheads 80,809 48,485 16,162 16,162 80,809

In the ratio [ 60: 20 : 20 : -] Dept. SD1 apportioned overheads 16,162 8,081 6,465 -16162 1,616

In the ratio [ 50: 40 : - : 10] Dept. SD2 apportioned overheads 1,616 970 323 323 -1,616

In the ratio [ 60: 20 : 20 : -] Dept. SD1 apportioned overheads 323 162 129 -323 32

In the ratio [ 50: 40 : - : 10] Dept. SD2 apportioned overheads 32 19.20 6.40 6.40 -32

In the ratio [ 60: 20 : 20 : -] Dept. SD1 apportioned overheads 6.40 3.20 2.56 -6.40 0.64

In the ratio [ 50: 40 : - : 10] Dept. SD2 apportioned overheads 0.64 0.38 0.13 0.13 - 0.64

In the ratio [ 60: 20 : 20 : -] Total 2,06,489 1,55,385. .78 09 0.13 0.0

(iii) Computation of Overhead rates per direct labour hour of production departments Production departments

Overheads

4.85

PD1 Total direct wages (Rs.) : (A) Direct wage rate per hour (Rs.) : (B) Direct labour hours (A/B) = (C) Overheads (Rs.) : (D) Overhead rate per Direct labour hour (Rs.) : (D)/ (C) Question 49 95,000 5/19,000 2,06,489. 78 10.87

PD2 50,000 4/12,500 1,55,385. 09 12.43

X Ltd. having fifteen different types of automatic machines furnishes information as under for 1996-97 (i) Overhead expenses: Factory rent Rs. 96,000 (Floor area 80,000 sq.ft.), Heat and gas Rs. 45,000 and supervision Rs. 1,20,000. (ii) Wages of the operator are Rs. 48 per day of 8 hours . He attends to one machine when it is under set up and two machines while they are under operation. In respect of machine B (one of the above machines) the following particulars are furnished: (i) Cost of machine Rs 45,000, Life of machine- 10 years and scrap value at the end of its life Rs. 5,000 (ii) Annual expenses on special equipment attached to the machine are estimated as Rs. 3,000 (iii) (iv) Estimated operation time of the machine is 3,600 hours while set up time is 400 hours per annum The machine occupies 5,000 sq.ft. of floor area.

(v) Power costs Rs. 2 per hour while machine is in operation. Find out the comprehensive machine hour rate of machine B . Also find out machine costs to be absorbed in respect of use of machine B on the following two work- orders Machine (Hours) Machine set up time time Work order 31 10 90 Work order 32 20 180

operation

4.86

Cost Accounting

(Hours)

Overheads

4.87

Answer X Ltd. Statement showing comprehensive machine Hour rate of Machine B Standing Charges: Factory rent (Rs. 96,000/80,000 sq.ft) 5,000 Sq.ft. Heat and Gas (Rs. 45,000/15 machines) Supervision (Rs. 1,20,000/ 15 machines) Depreciation [(Rs. 45,000 Rs. 5,000)/ 10 years] Annual expenses on special equipment Rs. 6,000

3,000 8,000 4,000

3,000 ______ 24,000 6/-

Fixed cost per hour (Rs. 24,000/ 4,000 hrs.)

Fixed cost Power Wages Comprehensive machine hour rate per hr.

Set up rate Operational rate Per hour Per hour Rs. Rs. 6 6 -2 6 3 12 11

Statement of B machine costs to be absorbed on the two work orders Work order 31 Hour s Rate Rs. Amoun t Rs. Work order 31 Hour s Rate Rs. Amount Rs.

4.88

Cost Accounting

Set up time cost Operation cost Total cost Question 50 time

10 90

12 11

120 990 1,110

20 180

12 11

240 1,980 2,220

E-books is an online book retailer. The Company has four departments. The two sales departments are Corporate Sales and Consumer Sales. The two support departments are Administrative (Human Resources Accounting) and Information Systems each of the sales departments conducts merchandising and marketing operations independently. The following data are available for October, 2003: Departments Revenues Number of Employees Corporate Sales Consumer Sales Administrative Information system Rs. 16,67,750 Rs. 8,33,875 --42 28 14 21 Processing Time used (in minutes) 2,400 2,000 400 1,400

Cost incurred in each of four departments for October, 2003 are as follow: Corporate Sales Consumer Sales Administrative Information systems Rs. 12,97,751 Rs. 6,36,818 Rs. 94,510 Rs. 3,04,720

The company uses number of employees as a basis to allocate Administrative costs and processing time as a basis to allocate Information systems costs. Required: (i) Allocate the support department costs to the sales departments using the direct method.

Overheads

4.89

(ii) Rank the support departments based on percentage of their services rendered to other support departments. Use this ranking to allocate support costs based on the step-down allocation method. (iii) How could you have ranked the support departments differently?

(iv) Allocate the support department costs to two sales departments using the reciprocal allocation method. (Nov. 2003, 2+2+1+5=10 marks)

4.90

Cost Accounting

Answer (i) Statement showing the allocation of support department costs to the sales departments (using the direct method) Sales department Corpor Consu ate mer sales sales Rs. Rs. 12,97, 6,36,81 751 8 56,706 37,804 Support department Administr ative Rs. 94,510 (94,510) Informat ion systems Rs. 3,04,72 0

Particulars

Basis of allocati on

Cost incurred Re-allocation of Number cost of of administrative employ department ees (6:4::) Re-allocation of Processi costs of ng time information (6:5::) systems department Total (ii)

1,66,2 11

1,38,50 9

(3,04,72 0)

_______ ________ _ 15,20, 8,13,1 668 31

Ranking of support departments based on percentage of their services rendered to other support departments Administration support department provides 23.077% 21 100 42 28 21 of its services to information systems support + + department. Thus 23.077% of Rs. 94,510 = Rs.21,810. Information system support department provides 8.33% 400 2,400 2,000 400 100 of its services to Administration support + + department. Thus 8.33% of Rs. 3,04,720 = Rs. 25,383. Statement showing allocation of support costs

Overheads

4.91

(By using step-down allocation method) Sales department Corpor Consu ate mer sales sales Rs. 12,97, 751 43,520 Rs. 6,36,81 8 29,080 Support department Administr ative Informat ion systems . Rs. 3,04,72 0 21,810 3,26,53 0

Particulars

Basis of allocati on

Cost incurred

Rs. 94,510

Re-allocation of Number cost of of administrative employ department ees (6:4:: 3) Re-allocation of Processi costs of ng time information (6:5::: systems ) department Total

(94,510)

1,78,1 07

1,48,42 3

(3,26,53 0)

_______ ________ _ 15,19, 8,14,3 478 21

(iii) An alternative ranking is based on the rupee amount of services rendered to other service departments, using the rupee figures obtained under requirement (ii) This approach would use the following sequence of ranking. (iv) Allocation of information systems overheads (Rs.25,383 provided to administrative). as first

Allocated administrative overheads as second (Rs. 21,810 provided to information systems). Working notes:

(1) Percentage of services provided by each service department to other service department and sales departments. Particulars Service departments Administr Informat ative ion Sale departments Corporat Consume e Sales r Sales

4.92

Cost Accounting

Administrative Information systems

8.33%

system 23.07%

46.16% 50%

30.77% 41.67% (By using

(2) Total cost of the support simultaneous equation method).

department:

Let AD and IS be the total costs of support departments Administrative and Information systems respectively. These costs can be determined by using the following simultaneous equations: AD IS or AD AD} or AD or 0.98078AD or AD and = = = = = = IS 94,510 + 0.0833 IS 3,04,720 + 0.2307 AD 94,510 + 0.0833 {3,04,720 + 0.2307 94,510 + 25,383 + 0.01922 AD 1,19,893 Rs. 1,22,243 = Rs. 3,32,922

Overheads

4.93

Statement showing the allocation of support department costs to the sales departments (Using reciprocal allocation method) Particulars Costs incurred Re-allocation of cost administrative department (46.16% and 30.77% of Rs. 1,22,243) Re-allocation of costs of information systems department (50% and 41.67% of Rs. 3,32,922) Total Question 51 Explain what do you mean by Chargeable Expenses and state its treatment in Cost Accounts. (November, 2002, 3 marks) Answer Chargeable expenses: All expenses, other than direct materials and direct labour cost which are specifically and solely incurred on production, process or job are treated as chargeable or direct expenses. These expenses in cost accounting are treated as part of prime cost, Examples of chargeable expenses include - Rental of a machine or plant hired for specific job, royalty, cost of making a specific pattern, design, drawing or making tools for a job. Question 52 A company manufacturing two products furnishes the following data for a year. Product Annual output (Units) 5,000 Total Machine hours 20,000 Total number of purchase orders 160 Total number of set-ups 20 Sales department Corporate Consumer sales Rs. sales Rs. 12,97,571 6,36,818 56,427 37,614

1,66,461 ________

1,38,729 _______

15,20,639

8,13,161

4.94

Cost Accounting

60,000

1,20,000

384

44

Overheads

4.95

The annual overheads are as under: Rs. Volume costs related activity 5,50,000 8,20,000 6,18,000

Set up related costs Purchase related costs

You are required to calculate the cost per unit of each Product A and B based on : (i) Traditional method of charging overheads (ii) Activity based costing method. Answer Working notes: 1. Machine hour rate = = 2. Machine hour rate = Total annual overheads Total machine hours Rs1988000 . , , = Rs. 14.20 per hour 140 hours , ,000 Total annual overhead cost forvolume related activities Total machine hours = 3. Cost of one set-up = = 4. Cost of a purchase order = = Rs 550 . , ,000 = Rs. 3.93 (approx.) 140 hours , ,000 Total tsrelated set ups cos to Total number set ups of Rs 8,20000 . , = Rs. 12,812.50 64set ups Total tsrelated purchases cos to Total number purchase of order Rs 618000 . , , = Rs. 1,136.03 544 orders (November, 2002, 9 marks)

4.96

Cost Accounting

(i) Statement showing overhead cost per unit (based on traditional method of charging overheads) Produc ts Annua l output (units) 5,000 Total machi ne hours 20,00 0 1,20,0 00 Overhead cost component (Refer to W, Note 1) Rs. 2,84,000 (20,000 hrs. Rs. 14.20) 17,04,000 (1,20,000 hrs.Rs. 14.20) Overhead cost per unit Rs. 56.80 (Rs. 2,84,000 / 5,000 units) 28.40 (Rs.17,04,000/60,00 0 units)

60,00 0

(ii) Statement showing overhead cost per unit (based on activity based costing method) Produ cts Ann ual outp ut units Total Machi ne Hours Cost relate d to volum e activiti es Rs. (a) (b) (c) Cost related to purchas es Cost related to setups Total cost Cost per unit

Rs. (d)

Rs. (e)

Rs. (f) = [(c) + (d) + (e)] 5,16,614 .80

Rs. (g) = (f)/ (a) 103. 32

5,00 0

20,00 0

78,60 0 (20,00 0 hrs Rs. 3.93) 4,71,6 00 (1,20,

1,81,76 4.80 (160 orders Rs. 1136.03 ) 4,36,23 5.52 (384

2,56,25 0 (20 set ups Rs. 12,812. 50) 5,63,75 0 (44 set ups

60,0 00

1,20,0 00

14,71,58 5.52

24.5 3

Overheads

4.97

000 hrs Rs. 3.93)

orders Rs. 1136.03 )

Rs. 12,812. 50)

Note: Refer to working notes 2,3 and 4 for computing costs related to volume activities, set-ups and purchases respectively.

4.98

Cost Accounting

Question 53 In the current quarter, a company has undertaken two jobs. The data relating to these jobs are as under: Job 1102 Selling price Profit as percentage on cost Direct Materials Direct Wages Rs. 1,07,325 8% Rs. 37,500 Rs. 30,000 Job 1108 Rs. 1,57,920 12% Rs. 54,000 Rs. 42,000

It is the policy of the company to charge Factory overheads as percentage on direct wages and Selling and Administration overheads as percentage on Factory cost. The company has received similar job. The estimate of relating to the new order respectively. A profit of 20% on You are required to compute (i) The rates of Factory overheads and Selling and Administration overheads to be charged. (ii) The Selling price of the new order (November, 2002, 9 marks) Answer Working notes 1. Computation of total cost of jobs Total cost of Job 1102 when 8% is the profit on cost Total cost of job 1108 when 12% is the profit on cost = Rs 107325 ., , , 100 108 Rs 157920 . , , 100 112 a new order for manufacturing of a direct materials and direct wages are Rs. 64,000 and Rs. 50,000 sales is required.

= Rs. 99,375 =

= Rs. 1,41,000 2. Factory overheads = F% of direct wages =

Selling & Administrative overheads A% of factory cost

Overheads

4.99

(i) Computation of rates of factory overheads and selling and administration overheads to be charged.

4.100 Cost Accounting

Jobs Cost Sheet Job 1102 Rs. Direct materials Direct wages Prime cost Add: Factory overheads Factory cost (Refer to Working note 2) Add: Selling Administration Overheads (Refer to Working note 2) Total cost (67,500 + 30,000 F) (1 + A) (96,000 + 42,000 F)(1+A) and (67,500 + 30,000 F) A (96,000 + 42,000 F) A 37,500 30,000 67,500 30,000F (67,500 + 30,000 F) Job 1108 Rs. 54,000 42,000 96,000 42,000F (96,000 + 42,000 F)

Since the total cost of jobs 1102 and 1108 are equal to Rs. 99,375 and Rs. 1,41,000 respectively, therefore we have the following equations (Refer to working note 1) (67,500 + 30,000 F) (1 + A) (96,000 + 42,000 F) (1 + A) = = 99,375 1,41,000 99,375 1,41,000 31,875 45,000 0.40 (3) (4) (1) (2)

or 67,500 + 30,000 F + 67,500 A + = 30,000 FA 96,000 + 42,000 F + 96,000 A + = 42,000 FA or 30,000 F + 67,500 A + 30,000 FA 42,000 F + 96,000 A + 42,000 FA On solving (3) and (4) we get : A = 0.25 and F Hence A = 25% and F = 40% (ii) Selling price of the new order: Direct materials = = =

Rs. 64,000

Overheads 4.101

Direct wages Prime cost Factory overheads (40% Rs. 50,000)

50,000 1,14,000 20,000

Factory cost Selling & Admn. Overheads (25% Rs. 1,34,000) Total cost

1,34,000 33,500 1,67,500

If selling price of new order is Rs. 100 then Profit is Rs. 20 and Cost is Rs. 80 Hence selling price of the new order = 2,09,375 Question 54 PQR Ltd has its own power plant, which has two users, Cutting Department and Welding Department. When the plans were prepared for the power plant, top management decided that its practical capacity should be 1,50.000 machine hours. Annual budgeted practical capacity fixed costs are Rs.9,00,000 and budgeted variable costs are Rs.4 per machine-hour. The following data are available: Cutting Departmen t Actual Usage in 2002-03 Machine hours) Practical capacity for each department (machine hours) Required 90,000 60,000 1,50,000 60,000 Welding Departmen t 40,000 Total Rs167500 ., , 100 = Rs. 80

1,00,000

(i) Allocate the power plant's cost to the cutting and the welding department using a single rate method in which the budgeted rate is calculated using practical capacity and costs are allocated based on actual usage. (ii) Allocate the power plant's cost to the cutting and welding departments, using the dual -rate method in which fixed costs

4.102 Cost Accounting

are allocated based on practical capacity and variable costs are allocated based on actual usage, (iii) Allocate the power plant's cost to the cutting and welding departments using the dual-rate method in which the fixed-cost rate is calculated using practical capacity, but fixed costs are allocated to the cutting and welding department based on actual usage. Variable costs are allocated based on actual usage. (iv) Comment on your results in requirements (i), (ii) and (iii). (May, 2003) (2+2+2+2=8 marks)

Overheads 4.103

Answer Working notes: 1. Fixed practical capacity cost machine hour: Practical capacity (machine hours) Practical capacity fixed costs (Rs.) Fixed practical capacity cost machine hour (Rs. 9,00,000 / 1,50,000 hours) = = per 1,50,000 9,00,000 Rs. 6

per

2. Budgeted rate per machine hour (using practical capacity): Fixed practical capacity cost per machine hour + Budgeted variable cost per machine hour Rs. 6 + Rs. 4 = Rs. 10

(i) Statement showing Power Plant's cost allocation to the Cutting & Welding departments by using single rate method on actual usage of machine hours. Cutting Departmen t Rs. 6,00,000 (50,000 hours Rs. 10) Welding Departmen t Rs. 4,00,000 (40,000 hours Rs. 10) Total Rs. 10,00,000

Power plants cost allocation by using actual usage (machine hours) (Refer to working note 2)

(ii) Statement showing Power Plant's cost allocation to the Cutting & Welding departments by using dual rate method. Cutting Department Rs. 5,40,000 . , Rs 9,00000 3 5 Welding Department Rs. 3,60,000 . , Rs 9,00000 2 5 Total Rs. 9,00,000

Fixed Cost (Allocated on practical capacity for each department i.e.): (90,000 hours : 60,000 hours) Variable cost

2,40,000

1,60,000

4,00,000

4.104 Cost Accounting

(Based on actual usage of machine hours) Total cost

(60,000 hours Rs. 4) 7,80,000

(40,000 hours Rs.4) 5,20,000 13,00,000

Overheads 4.105

(iii) Statement showing Power Plant's cost allocation to the Cutting & Welding Departments using dual rate method Cutting Departmen t Rs. 3,60,000 (60,000 hours Rs. 6) 2,40,000 (60,000 hours Rs. 4) 6,00,000 Welding Departmen t Rs. 2,40,000 (40,000 hours Rs. 6) 1,60,000 (40,000 hours Rs. 4) 4,00,000 Total Rs. 6,00,000

Fixed Cost Allocation of fixed cost on actual usage basis (Refer to working note 1) Variable cost (Based on actual usage)

4,00,000

Total cost (iv) Comments:

10,00,000

Under dual rate method, under (iii) and single rate method under (i), the allocation of fixed cost of practical capacity of plant over each department are based on single rate. The major advantage of this approach is that the user departments are allocated fixed capacity costs only for the capacity used. The unused capacity cost Rs. 3,00,00 (Rs. 9,00,000 Rs. 6,00,000) will not be allocated to the user departments. This highlights the cost of unused capacity. Under (ii) fixed cost of capacity are allocated to operating departments on the basis of practical capacity, so all fixed costs are allocated and there is no unused capacity identified with the power plant. Question 55 "The more kilometers you travel with your own vehicle, the cheaper it becomes." Comment briefly on this statement. (November, 1995,2 marks) Answer The cost per kilometre, (if one travels in his own vehicle) will decline when he travels more kilometers. This is because the majority of costs for running and maintaining vehicles are of fixed nature and the component of fixed cost per kilometre goes on

4.106 Cost Accounting

decreasing with an increase in kilometre travel. Hence, the given statement is true. Question 56 Define Selling and Distribution Expenses. Discuss the accounting for selling and distribution expenses. (November, 1999, 4 marks)

Overheads 4.107

Answer Selling expenses: Expenses incurred for the promoting, marketing and sales of different products. Distribution expenses: Expenses relating despatch of goods/products to customers. to purpose delivery of and

Accounting treatment for selling and distribution expenses Selling and distribution expenses are usually collected under separate cost account numbers. These expenses may be recovered by using any one of following method of recovery. 1. Percentage on cost of production / cost of goods sold. 2. Percentage on selling price. 3. Rate per unit sold. Question 57 The total overhead expenses of a factory are Rs. 4,46,380. Taking into account the normal working of the factory, overhead was recovered in production at Rs. 1.25 per hour. The actual hours worked were 2,93,104. How would you proceed to close the books of accounts, assuming that besides 7,800 units produced of which 7,000 were sold, there were 200 equivalent units in work-inprogress? On investigation, it was found that 50% of the overhead was on account of increase in the cost materials and indirect labour and the remaining 50% factory inefficiency. Also give the profit implication of suggested. unabsorbed of indirect was due to the method

(November, 2000, 6 marks) Answer Actual factory overhead expenses incurred Less: Overhead recovered from production (2,93,104 hours Rs. 1.25) Unabsorbed overheads Reasons for unabsorbed overheads (i) 50% of the unabsorbed overhead was on account of increase in the cost of Rs. 4,.46,380 3,66,380 ______ 80,000 40,000

4.108 Cost Accounting

indirect materials and indirect labour (ii) 50% of the unabsorbed overhead was due to factory inefficiency.

40,000

Overheads 4.109

Treatment of unabsorbed overheads in cost accounting 1. Unabsorbed overhead amount of Rs.40,000, which was due to increase in the cost of indirect material and labour should be charged to units produced by using a supplementary rate. Supplementary rate = Rs 40000 . , = Rs. 5 per unit (7,800 200units + )

The sum of Rs. 40,000 (unabsorbed overhead) should be distributed by using a supplementary rate among cost of sales, finished goods and work-in-progress as below: Cost of sales (7,000 units Rs. 5) Finished goods (800 units Rs. 5) Work-in-progress (200 units Rs. 5) Rs. 35,000 4,000 1,000 ______ 40,000

The use of cost of sales figures, would reduce the profit for the period by Rs. 35,000 and will increase the value of stock finished goods and work-in-progress by Rs. 4,000 and Rs. 1,000 respectively. 2. The balance amount of unabsorbed overheads viz. of Rs. 40,000 due to factory inefficiency should be charged to Costing Profit & Loss Account, as this is an abnormal loss. Question 58 A factory has three production departments: The policy of the factory is to recover the production overheads of the entire factory by adopting a single blanket rate based on the percentage of total factory overheads to total factory wages. The relevant data for a month are given below: Department Direct Material s Rs. Budget Machining 6,50,00 80,000 3,60,00 20,000 80,000 Direct Wages Rs. Factory Overhea ds Rs. Director Labour Hour Machine Hours

4.110 Cost Accounting

0 Assembly Packing Actual Machining Assembly Packing 1,70,00 0 1,00,00 0 7,80,00 0 1,36,00 0 1,20,00 0 3,50,00 0 70,000

0 1,40,00 0 1,25,00 0 3,90,00 0 84,000 1,35,00 0 1,00,00 0 50,000 10,000

96, 000 2,70,00 0 90,000

24,000 90,000 60,000

96,000 11,000

The details of one of the representative jobs produced during the month are as under: Job No. CW 7083 Department Direct Materials Rs. 1,200 600 300 Direct Wages Rs. 240 360 60 Director Labour Hour 60 120 40 Machine Hours 180 30

Machining Assembly Packing

The factory adds 30% on the factory cost to cover administration and selling overheads and profit. Required: (i) Calculate the overhead absorption rate as per the current policy of the company and determine the selling price of the Job No. CW 7083. (ii) Suggest any suitable alternative method(s) of absorption of the factory overheads and calculate the overhead recovery rates based on the method(s) so recommended by you. (iii) Determine the selling price of Job CW 7083 based on the overhead application rates calculated in (ii) above. (iv) Calculate the departmentwise and total under or over recovery of overheads based on the company's current policy and the method(s) recommended by you. (November, 1994, 16 marks)

Overheads 4.111

Answer (i) Department Computation of overhead absorption rate (as per the current policy of the company) Budgeted Factory Overheads Rs. 3,60,000 1,40,000 1,25,000 6,25,000 = Budged Direct Wages Rs. 80,000 3,50,000 70,000 5,00,000

Machinery Assembly Packing Total Overhead absorption rate =

Budgeted factory overheads 100 Budgeted wages direct

Rs 6,25000 . , 100 Rs 5,00000 . , Selling price of the Job No. CW 7083

= 125% of Direct wages Rs. 2,100.00 660.00 825.00 3,585.00 1,075.50 4,660.50

Direct Materials (Rs. 1,200 + Rs. 600 + Rs. 300 Direct Wages (Rs. 240 + Rs. 360 + Rs. 60) Overheads (125% Rs. 660) Total factory cost Add: Mark-up Selling price

(ii) Methods available for absorbing factory overheads and their overhead recovery rates in different departments. 1. Machining Department In the Machining department, the use of machine time is the predominant factor of production. Hence machine hour rate should be used to recover overheads in this department. The overhead recovery rate based on machine hours has been calculated as under:

4.112 Cost Accounting

Machine hour rate =

Budgeted factory overheads Budgeted machine hours

Rs3,60 . ,000 80000 , hours

= Rs. 4.50 per hour 2. Assembly Department In this department direct labour hours is the main factor of production. Hence direct labour hour rate method should be used to recover overheads in this department. The overheads recovery rate in this case is: Direct labour hour rate = = Budgeted factory overheads Budgeted labour direct hours

Rs140000 ., , 100 hours , ,000

= Rs. 1.40 per hour 3. Packing Department Labour is the most important factor of production in this department. Hence direct labour hour rate method should be used to recover overheads in this department. The overhead recovery rate is in this case comes to: Direct labour hour rate = = Budgeted factory overhead Direct labour hours

Rs 125 . , ,000 50 hours ,000

= Rs. 2.50 per hour (iii) Selling price of Job CW-7083 [based on the overhead application rates calculated in (ii) above) Direct materials Direct wages Overheads (Refer to Working Note) Factory cost Rs. 2,100.00 660.00 1,078.00 3,838.00

Overheads 4.113

Add: Mark up (30% of Rs. 3,838) Selling Price Working Note Overhead Summary Statement Dept. Machining* Assembly Packing Basis Machine hour Direct labour hour Direct labour hour Hours 180 120 40 Rate Rs. 4.50 1.40 2.50 Total

1,151.40 _______ 4,989.40

Overheads Rs. 810 168 100 1,07 8

4.114 Cost Accounting

(iv) Department-wise statement of total under or over recovery of overheads (a) Under current policy Departments Machinin Assembl Packing g Rs. y Rs. Rs. 96,000 2,70,00 90,000 1,20,000 3,37,500 1,12,500 Total Rs.

Direct Wages (Actual) Overheads recovered @ 125% of Direct wages: (A) Actual overheads: (B) (Under)/Over recovery of overheads: (A B) (b)

5,70,000

3,90,000 (2,70,00 0)

84,000 2,53,500

1,35,000 (22,500)

6,09,000 (39,000)

As per methods suggested Basis of overhead recovery Machine hours Direct Labour hours 90,000 1.40 1,26,000 84,000 42,000 Direct labour hours 60,000 2.50 1,50,000 1,35,000 15,000 Total Rs.

Hours worked Rate/hour (Rs.) Overhead recovered (Rs.): (A) Actual overheads (Rs.): (B) (Under)/Over recovery: (A B) Question 59

96,000 4.50 4,32,000 3,90,000 42,000

7,08,000 6,09,000 99,000

(a) Why is the use of an overhead absorption rate based on direct labour hours generally preferable to a direct wages percentage rate for a labour intensive operation? (November, 1995, 3 marks) (b) B & Co. has recorded the following data in the two most recent periods: Total cost of production Rs. 14,600 Volume of production (Units) 800

Overheads 4.115

19,400

1,200

What is the best estimate of the firm's fixed costs per period? (November, 1995, 3 marks)

4.116 Cost Accounting

(c) In a manufacturing unit overhead was recovered at a predetermined rate of Rs.20 per labour-hour. The total factory overhead incurred and the labour-hours actually worked were Rs.45,00,000 and 2,00,000 labour-hours respectively. During this period 30,000 units were sold. At the end of the period 5,000 units were held in stock while there was no opening stock of finished goods. Similarly, though there was no stock of uncompleted units at the beginning of the period, at the end of the period there were 10,000 uncompleted units which may be reckoned at 50% complete. On analysing the reasons, it was found that 60% of the unabsorbed over-heads were due to defective planning and rest were attributable to increase in overhead costs. How would unabsorbed overheads be treated in cost accounts? (November, 1995, 10 marks) Answer (a) A method of overhead absorption is considered appropriate if the total amount of overhead absorbed in a period does not fluctuate materially from the actual expense incurred in the period. Direct wages percentage rate method do not possess the aforesaid features In other words, the overhead charged varies from period to period due to changes in direct wages. In fact, overhead expenses are generally a function of time. Therefore, a time base overhead absorption rate method is always preferred over any other method. In the case of labour intensive operations, it is advisable to use labour hour method for overhead absorption. (b) Total cost of production (Rs.) Volume of production (units) Variable cost per unit = = Period I 14,600 800 Period 2 19,400 1,200 Difference 4,800 400

Difference intotal t of production cos Difference in volume production of

Rs 4,800 . = Rs. 12 400 units

Overheads 4.117

Fixed cost = Total cost of production (of a period) Total variable cost = Rs. 14,600 800 units Rs. 12 = Rs. 14,600 Rs. 9,600 = Rs. 5,000

4.118 Cost Accounting

(c) Computation of un-absorbed overheads Labour hours actually worked 2,00,00 Rs. 45,00,000 40,00,000 5,00,000 3,00,000 2,00,000

Overheads actually incurred : (A) Overheads absorbed at Rs. 20/- per labour hour (B) (2,00,000 hours Rs. 20) Unabsorbed overheads: (A B) Unabsorbed overheads due to Defective planning (i.e. 60% of Rs. 5,00,000) Balance of unabsorbed overheads due to increase in overhead costs. Disposition of unabsorbed overhead

(i) The unabsorbed overheads of Rs. 3,00,000 due to defective planning may be treated as abnormal and should therefore be charged to Costing Profit and Loss Account. (ii) Balance of unabsorbed overheads of Rs. 2,00,000 may be treated as normal and therefore should be charged by a supplementary overhead absorption rate computed as under: Total production during the year Units produced Add: Equivalent units of work-in-progress 10,000 units, 50% complete Total (units) Supplementary overhead absorption rate is: Rs 2,00000 . , = = Rs. 5/- per unit 40000 , Disposition of normal unabsorbed overhead of Rs. 2,00,000 Charge to Costing Profit Loss A/c (as part of cost of unit sold: 30,000 units Rs. 5) Add: To closing stock of finished goods: 5,000 finished goods in stock @ Rs. 5 per unit Add: To work in progress: 10,000 units, 50% complete Rs. 1,50,000 35,000 5,000 ______ 40,000

25,000 25,000

Overheads 4.119

i.e. 5,000 equivalent units @ Rs. 5/- per unit Total

_______ 2,00,000

4.120 Cost Accounting

Question 60 A company is making a study of the relative profitability of the two products A and B. In addition to direct costs, indirect selling and distribution costs to be allocated between the two products are as under: Insurance charges for inventory (finished) Storage costs Packing and forwarding charges Salesmen salaries Invoicing costs Other details are Product A 500 300 Product B 1,000 600 Rs. 78,000 1,40,000 7,20,000 8,50,000 4,50,000

Selling price per unit Cost per unit (exclusive of indirect selling and distribution costs) Annual sales in units Average inventory Number of invoices

(Rs. ) (Rs. )

(uni ts)

10,000 1,000 2,500

8,000 800 2,000

One unit of product A requires a storage space twice as much as product B. The cost to packing and forwarding one unit is the same for both the products. Salesmen are paid salary plus commission @ 5% on sales and equal amount of efforts are put forth on the sales of each of the product. Required (i) Set-up a schedule showing the apportionment of the indirect selling and distribution costs between the two products. (May, 1996, 7 marks) (ii) Prepare a statement showing the relative profitability of the two products (3 marks) Answer (i) Schedule showing the apportionment of the indirect selling and distribution

Overheads 4.121

costs between the two products Items Insurance charges Basis of apportionment Average inventory value (1000 Rs. 500) : (800 Rs.100) Average Inventory storage space (1000 2) : (800 1) Annual sales in units (10000) : (8000) Efforts of Salesmen (1:1) Annual sales value (5:8) No. of invoices (2500 : 2000) Total Rs. 78,000 Products A B Rs. Rs. 30,000 48,000

Storage cost Packing & Forwarding charges Salesmen salaries Salesmen Commission Invoicing Costs

1,40,0 00 7,20,0 00 8,50,0 00 6,50,0 0 4,50,0 00 _______ _ 28,88, 000

1,00,0 00 4,00,0 00 4,25,0 00 2,50,0 00 2,50,0 00 _______ _ 14,55, 000

40,000

3,20,0 00 4,25,0 00 2,50,0 00 2,00,0 00 _______ _ 14,33, 000

(ii) Statement showing the relative profitability of the two products Products Annual sales value A Rs. 50,00,000 (10,000 units Rs. 500) Less: Cost of sales 30,00,000 (10,000 units Rs. 300) Gross Profit Less: Indirect selling and Distribution cost 20,00,00 14,55,000 B Rs. 80,00,000 (8,888 units Rs. 1000) 48,00,000 (8,000 units Rs. 600) 32,00,000 14,33,000

4.122 Cost Accounting

[Refer to (a)(i)] Profit Profitability as percentage of sales

_______ 5,45,000 10.9% Rs 5,45000 . , 100 Rs 5000000 . , ,

________ 17,67,000 22.08% Rs1767000 . , , Rs 8000000 100 . , ,

Question 61 ABC Ltd. manufactures a single product and absorbs the production overheads at a pre-determined rate of Rs. 10 per machine hour. At the end of financial year 1998-99, it has been found that actual production overheads incurred were Rs. 6,00,000. It included Rs. 45,000 on account of 'written off' obsolete stores and Rs. 30,000 being the wages paid for the strike period under an award.

Overheads 4.123

The production and sales data for the year 1998-99 is as under: Production: Finished goods Work-in-progress (50% complete in all respects) Sales: Finished goods 20,000 units 8,000 units

18,000 units

The actual machine hours worked during the period were 48,000. It has been found that one-third of the under absorption of production overheads was due to lack of production planning and the rest was attributable to normal increase in costs. You are required to: (i) Calculate the amount of under absorption of production overheads during the year 1998-99; and (ii) Show the accounting treatment of under absorption of production overheads. (November, 1999, 6 marks) Answer (i) Amount of under-absorption of production overheads during the year 1998-99 Total production overheads actually incurred during the year 1998-99 Less: 'Written off' obsolete stores Rs. 45,000 Wages paid for strike period Rs. 30,000 Net production overheads actually incurred: (A) Production overheads absorbed by 48,000 machines hours @ Rs. 10 per hour: (B) Amount of under-absorption of production overheads: [(A)(B)] Rs. 6,00,000

75,000 5,25,000 4,80,000 45,000

(ii) Accounting treatment of under absorption of production overheads

4.124 Cost Accounting

It is given in the statement of the question that 20,000 units were completely finished and 8,000 units were 50% complete, one third of the under-absorbed overheads were due to lack of production planning and the rest were attributable to normal increase in costs. 1. (33-1/3% of Rs. 45,000) i.e. Rs. 15,000 of under absorbed overheads were due to lack of production planning. This being abnormal, should be debited to the Profit and Loss A/c 2. Balance (66-2/3% of Rs. 45,000) i.e. Rs. 30,000 of under absorbed overheads should be distributed over work-in-progress, finished goods and cost of sales by using supplementary rate Total under-absorbed overheads Rs. 15,000

30,000 ______ 45,000

Apportionment of unabsorbed overheads of Rs. 30,000 over, work-in-progress, finished goods and cost of sales. Equivalen t Complete d units 4,000 Rs.

Work-in-progress (4,000 units Rs. 1.25) (Refer to working note) Finished goods (2,000 units Rs. 1.25) Cost of sales (18,000 units Rs. 1.25) Accounting treatment: Work-in-progress control A/c Finished goods control A/c Cost of Sales A/c Profit & Loss A/c Dr. Dr. Dr. Dr.

5,000

2,000 18,000 24,000 Rs. 5,000 Rs. 2,500 Rs. 22,500 Rs. 15,000

2,500 22,500 30,000

Overheads 4.125

To Overhead control A/c Working note: Supplementary overhead absorption rate Rs 30000 . , 24000 , units = Rs. 1.25 per unit Question 62

45,000 =

Sweat Dreams Ltd. uses a historical cost system and absorbs overheads on the basis of predetermined rate. The following data are available for the year ended 31st March, 1997. Rs. Manufacturing overheads Amount actually spent Amount absorbed Cost of goods sold Stock of finished goods Works-in-progress 1,70,000 1,50,000 3,36,000 96,000 48,000

Using two methods of disposal of under-absorbed overheads show the implication on the profits of the company under each method. (Nov., 1997, 8 marks) Answer Computation of unabsorbed overheads: According to first method, the total unabsorbed overhead amount of Rs. 20,000 will be written off to Costing Profit & Loss Account. The use of this method will reduce the profits of the concern by Rs. 20,000 for the period. According to second method, a supplementary rate may be used to adjust the overhead cost of each cost unit. The under-absorbed amount in total may, at the end of accounting period be apportioned on proportionate basis over cost of goods sold; stock of finished goods and work-in-progress. Apportionment of under-absorbed overheads may be carried out on the basis of the value of cost of goods sold, stock of finished goods and work-in-progress. Prorated figures of under-absorbed overhead over cost of goods sold; stock of

4.126 Cost Accounting

finished goods and work-in-progress in this question, on the basis of values of the balances in each of these accounts are as follows: Appointment of overhead under absorbed (Refer to working note) Rs. Cost of goods sold Stock of finished goods Work-in-progress 3,36,000 96,000 48,000 4,80,000 Rs. 14,000 4,000 2,000 20,000 Rs. 3,50,000 1,00,000 50,000 5,00,000

The use of the above method would reduce the profit of the concern by Rs. 14,000. Working note: Under-absorbed overhead to be absorbed by cost of goods sold Under-absorbed overheads to be absorbed by stock of finished goods Under-absorbed overhead to be absorbed by WIP = Rs 3,36000 . , Rs 4,80000 . , 14,000 = Rs 96 . ,000 Rs 4,80 . ,000 4,000 Rs 48000 . , ` Rs 4,80000 . , 2,000 Rs. 20,000 = Rs.

Rs. 20,000 =

Rs.

Rs. 20,000 =

Rs.

Overheads 4.127

Question 63 In a factory, a machine is considered to work for 208 hours in a month. It includes maintenance time of 8 hours and set up time of 20 hours. The expense data relating to the machine are as under: Cost of the machine is Rs. 5,00,000. Life 10 years. Estimated scrap value at the end of life is Rs. 20,000. Rs. Repairs and maintenance per annum Consumable stores per annum Rent of building per annum (The machine under reference occupies 1/6 of the area) Supervisor's salary per month (Common to three machines) Wages of operator per month per machine General lighting charges per month allocated to the machine Power 25 units per hour at Rs. 2 per unit 60,480 47,520 72,000 6,000 2,500 1,000

Power is required for productive purposes only. Set up time, though productive, does not require power. The Supervisor and Operator are permanent. Repairs and maintenance and consumable stores vary with the running of the machine. Required Calculate a two-tier machine hour rate for (a) set up time, and (b) running time (May, 2002, 8 marks) Answer Working notes: 1. (i) Effective hours for standing charges (208 hours 8 hours) (ii) Effective hours for variable costs (208 hours 28 hours) 2. Standing charges per hour 200

180

4.128 Cost Accounting

Supervisor's salary (Rs. 6,000 / 3 machines)

Per month Rs. 2,000

Per hour Rs.

General Lighting Rent (Rs. 72,000 / 6 12) Total standing charges Standing charges per hour (Rs. 4,000 / 200 hours) 3. Machine expenses per hour

1,000 1,000 _____ 4,000 20

Depreciation (Rs. 5,00,000 Rs. 20,000) / (10 years 12 months) Repairs & maintenance Rs. 60,480 / 12 months) Consumable stores (Rs. 47,520 / 12 months) Power (25 units Rs. 2 180 hours) Wages

Per month Rs. 4,000

Per hour Rs. 20 (Rs. 4,000 / 200 hours 28 5,040 / 180 hours) 22 3,960 / 180 hours) 50 9,000 / 180 hours) 12.50 2,500 / 200 hours) 132.50

5,040 (Rs. 3,960 (Rs. 9,000 (Rs. 2,500 ______ 24,500 Set up time rate per machine hour Rs.

(Rs.

Total machine expenses

Computation of Two tier machine hour rate Running time rate per machine hour Rs.

Overheads 4.129

Standing Charges (Refer to working note 2) Machine expenses: (Refer to working note 3) Depreciation Repair and maintenance Consumable stores Power Machine hour rate of overheads Wages Comprehensive machine hour rate

20.00

20.00

20.00 40.00 12.50 52.50

20.00 28.00 22.00 50.00 140.00 12.50 152.50

4.130 Cost Accounting

Question 64 A machine was purchased January 1,1990, for 5 lakhs. The total cost of all machinery inclusive of the new machine was Rs. 75 lakhs. The following further particulars are available: Expected life of the machine 10 years. Scrap value at the end of ten years Rs. 5,000. Repairs and maintenance for the machine during the year Rs. 2,000 Expected number of working hours of the machine per year, 4,000 hours Insurance premium annually for all the machines Rs. 4,500 Electricity consumption for the machine per hour (@ 75 paise per unit) 25 units. Area occupied by the machine 100 sq.ft. Area occupied by other machine 1,500 sq.ft. Rent per month of the department Rs. 800. Lighting charges for 20 points for the whole department, out of which three points are for the machine Rs. 120 per month. Compute the machine hour rate for the new machine on the basis of the data given above. Answer (c) Standing charges Computation of Machine Hour Rate Rs. Rs. (p.a.) (per hour) Depreciation (See Note 1) 49,500 Insurance premium (See Note 2) 300 Repair and Maintenance 2,000 Rent (See Note 3) 600 Light Charges (See Note 4) 216 Total Standing Charges 52,616 Hours rate for Standing Charges 13,154 (Rs. 52,616 / 4,000 hours) Machine Expenses: Electricity Consumption: 25 units 18.75 p.h. ______ @ 0.75p p.u. Machine hour rate 31.904

Note:

Overheads 4.131

(1) Cost of new machine: Less: Scrap Value Net Cost of the machines Life of the machine 10 years: Rs 4,95000 . , Depreciation = = Rs. 49,500 10years (2) Total cost of all the machines Total Insurance premium paid for all the machines Total annual insurance premium of the Rs 4,500 Rs 500000 . . , , new Machine = Rs 7500 . , ,000 = Rs. 300 (3) Rent paid per annum = Rs. 9,600 Toal Area occupied = 1600 Sq.Ft. Rent for the area occupied by Rs 9,600 100 .ft . sq . New machine (100 sq.ft.) = 1600 .ft , sq .

Rs. 5,00,000 5,000.00 4,95,000

75,00,000 4,500

= Rs. 600 (4) Total annual light charges of 20 Points for the whole department is Rs. 1,440. Rs1440 3 po s ., int Light charges for the machine p.a. = = Rs. 20po s int 216. Question 65 A company has three production departments and two service departments. Distribution summary of overheads is as follows: Production Departments A Rs. 13,600 B Rs. 14,700 C Rs. 12,800 Service Departments X Rs. 9,000 Y Rs. 3,000 The expenses of service departments are charged on a percentage basis which is as follows: A B C X

4.132 Cost Accounting

X Deptt. Y Deptt.

40% 30%

30% 30%

20% 20%

20%

10%

Apportion the cost of Service Departments by using the Repeated Distribution method. (November, 1998, 8 marks)

Overheads 4.133

Answer Statement showing apportionment of the cost of Service Departments to Production Departments by using the Repeated Distribution Method. Production Departments Service Departments A B C X Y Rs. Rs. Rs. Rs. Rs. Total overheads as per distribution 13,60 summary 0 14,700 12,800 9,000 3,000 Department X overheads apportioned in the ratio of (40:30:20:-:10) 3,600 2,700 1,800 -9,000 900 Department Y overheads apportioned in the ratio of (30:30:20:20:-) 1,170 1,170 780 780 -3,900 Department X overheads apportioned in the ratio of (40:30:20:20:-:10) 312 234 156 -780 78 Department Y overheads apportioned in the ratio of (30:30:20:20:-) 23 23 16 16 -78 Department X overheads apportioned in the ratio of (40:30:20:-:10) 6 5 3 -16 2 Department Y overheads apportioned in the ratio of (30:30:20: 20:-) 1 1 -2

4.134 Cost Accounting

18,71 2

18,833

15,555

Question 66 What is idle time? Explain the causes leading to idle time and its treatment in cost accounts? Answer Idle time : It refer to the labour time paid for but not utilized on production .In other words it represents the time for which wages are paid, but during which no output is given out by the workers .This is the period during which workers remain idle . Idle time may be normal or abnormal . Normal idle time is the time, which cannot be avoided or reduced, in normal course of business. Abnormal idle time is the time, which arises on account of abnormal causes. Such idle time is uncontrollable. Causes leading to idle time: The major causes, which account for idle time may be grouped under the following two heads:

Overheads 4.135

Normal causes: The main causes, which lead to the occurrence of normal idle time, are as follow 1. Time taken by workers to travel the distance between the main gate of factory and the place pf their work. 2. Time lost between the finish of one job and starting of next job. 3. Time spent to overcome fatigue. 4. Time spent to meet their personal needs like taking lunch, tea etc. Abnormal causes: The main causes, which account for the occurrence of abnormal idle time, are: 1. Machine break- down, power failure, non-availability of raw materials, tools or waiting for jobs due to defective planning. 2. Conscious management policy decision to stop work for some time. 3. In the case of seasonal goods producing units may not be possible for them to produce evenly throughout the year. Such a factor too, it result in the generation of abnormal idle time. Treatment of Idle time in Cost Accounts: Normal idle time: The cost of normal idle time should be charged to the cost of production. This is done by inflating the labour rate. It may be transferred to factory overheads for absorption, by adopting a factory overhead absorption rate. Abnormal Idle time: The cost of abnormal idle time due to any reason should be charged to Costing Profit & Loss Account. Question 67 Indicate the base or bases that you would recommend to apportion overhead costs to production department: (i) Supplies (ii) Repairs (iii) Maintenance of building (iv) Executive salaries (v) Rent (vi) Power and light (vii) Fire insurance (vii) Indirect labour. Answer Item (i) Supplies departments (ii) Repair Direct Bases of apportionment supplies made to different labour hours; Machine hours;

Actual Direct

labour wages; Plant value.

4.136 Cost Accounting

(iii) Maintenance of building Floor area occupied by each department (iv) Executive salaries Actual basis; Number of workers. (v) Rent Floor area

Overheads 4.137

(vi)

Power and light

K W hours or H P (power) Number of light points; Floor readings (light) Capital cost of plant and building; Value Direct labour cost.

space; Meter (vii) Fire insurance of stock (viii) Indirect labour

Question 68 Your company uses a historical cost system and applies overheads on the basis of pre-determined rates. The following are the figure from the Trial Balance as at 30-9-83:Manufacturing overheads Rs. 4,26,544 Dr. Manufacturing overheads applied Rs. 3,65,904 Cr. Work-in-progress Rs. 1,41,480 Dr. Finished goods stocks Rs. 2,30,732 Dr. Cost of goods sold Rs. 8,40,588 Dr. Give two methods for the disposal of the unabsorbed overheads and show the profit implications of each method. Answer Actual overheads Rs.4,26,544 Overhead recovered Rs.3,65,904 Under absorbed Overhead Rs. 60,640 The two methods for the disposal of the under-absorbed overheads in this problem may be:(1) Write off the under absorbed overhead to Costing Profit & Loss Account. (2) Use supplementary rate, to recover the under-absorbed overhead. According to first method, the total unabsorbed overhead amount of Rs. 60,640 will be written off to Costing Profit & Loss Account. The use of this method will reduce the profits of the concern by Rs. 60,640 for the period. According to second method, a supplementary rate may be used to adjust the overhead cost of each cost unit. The under-absorbed amount in total may, at the end of the accounting period, be

4.138 Cost Accounting

apportioned on ratio basis to the three control accounts, viz, workin-progress, finished goods stock and cost of goods sold account. Apportioning of under-absorbed overhead can be carried out by using direct labour hours/machine hours/the value of the balances in each of these accounts, as the basis. Prorated figures of underabsorbed overhead over work-in-progress, finished goods stock and cost of goods sold in this question on the basis of values, of the balances in each of these accounts are as follows:Additional Overhead (Under-absorbed) Total Rs. Rs. Rs. Work-in-progress 1,41,480 7,074* 1,48,554 Finished Goods Stock 2,30,732 11,537** 2,42,269 Cost of Goods Sold 8,40,588 42,029*** 8,82,617 12,12,800 60,640 12,73,440 By using this method, the profit for the period will be reduced by Rs. 42,029 and the value of stock will increase by Rs. 18,611. The latter will affect the profit of the subsequent period. Working Notes The apportionment of under-absorbed overhead over work-inprogress, finished goods stock and cost of goods sold on the basis of their value in the respective account is as follows:*Overhead to be absorbed by = work-in-progress **Overhead to be absorbed = by finished goods ***Overhead to be absorbed = by cost of goods sold Rs 60640 . , 12 ,800 ,12 7,074 1,41,480 = Rs.

Rs 60640 . , 2,30,732 = Rs. 12 ,800 ,12 11,537 Rs 60640 . , 8,40,588 = Rs. 12 ,800 ,12 42,029

Question 69 Distinguish between cost allocation and cost absorption. Answer Cost allocation and Cost Absorption: Cost allocation is defined as the allotment of whole items of cost to cost centers. For example, if a typist works exclusively for Board of Studies, then the salary paid to him should be charged to Board of Studies account. This

Overheads 4.139

technique of charging the entire overhead expenses to a cost centre is known as cost allocation. Cost absorption is defined as the process of absorbing all overhead costs allocated to or apportioned over particular cost centre or production department by the units produced. For example, the overhead costs of a lathe centre may be absorbed by a rate per lathe hour. Cost absorption can take place only after cost allocation. In other words, the overhead costs are either allocated or apportioned over different cost centres and afterwards they are absorbed on equitable basis by the output of the same cost centres. Question 70 A factory manufactures only one product in one quality and size. The owner of the factory states that he has a sound system of financial accounting which can provide him with unit cost information and as such he does not need a cost accounting system. State your arguments to convince him the need to introduce a cost accounting system. (Nov, 1996, 4 marks)

4.140 Cost Accounting

Answer Definition of Administration overhead: These are costs of formulating the policy, directing the organisation and controlling the operation of an undertaking. These are not related directly to production activity or function. In other words, all expenses incurred on policy formulation, direction, control, office administration and business management are included in administration overheads. Treatment of Administrative Overheads in Cost Accounting (i) Charge to Costing Profit and Loss Account: According to this method administration overheads should be treated as fixed cost as they are concerned with the formulation of policy. Hence these overheads should be transferred to the costing profit and account. (ii) Apportionment between production and selling and distribution: According to this method it is assumed that administrative overheads are incurred both for production and for selling and distribution. Therefore these overheads should be divided on equitable basis between production and selling and distribution activity. (iii) Treat as a separate element of total cost: Here administration overhead considered as a cost of a distinct and identifiable operation of the organisation necessary to carry on its activity. Therefore these overheads are recovered separately on some equitable basis which may be cost or sales basis. Question 71 An engine manufacturing company has two production departments: (i) Snow mobile engine and (ii) Boat engine and two service departments: (i) Maintenance and (ii) Factory office. Budgeted cost data and relevant cost drivers are as follows: Departmental costs: Snow mobile engine Boat engine Factory office Maintenance Cost drivers: Factory office department: No. of employees Rs. 6,00,000 17,00,000 3,00,000 2,40,000

Overheads 4.141

Snow mobile engine department Boat engine department Maintenance department

1,080 employees 270 employees 150 employees 1,500 employees

Maintenance department: Snow mobile engine department Boat engine department Factory office department Required:

No. of work orders 570 orders 190 orders 40 orders 800 orders

(i) Compute the cost driver allocation percentage and then use these percentage to allocate the service department costs by using direct method. (ii) Compute the cost driver allocation percentage and then use these percentage to allocate the service department costs by using non-reciprocal method/step method. (2+3= 5 marks) Answer 71 (i) Cost Driver Allocation percentage Factory office dept. Snowmobile engine Boat engine Total Maintenance dept Number of employees 1,080 270 1,350 Number of work orders Percent used 80% 20% 100%

4.142 Cost Accounting

Snowmobile engine Boat engine

570 190 760

75% 25% 100

Service department allocation: Factory office dept. Departmental Cost Allocated costs (Rs): Factory Dept. office (3,00,000) 0 (2,40,00 0) 0 2,40,000 1,80,000 10,20,00 0 60,000 60,000 18,20,000 Rs. 3,00,000 Maintena nce dept. Rs. 2,40,000 Snowmo bile engine Rs. 6,00,000 Boat engine Rs. 17,00,000

Maintenance Dept. Total

Overheads 4.143

(ii) Cost Driver allocation percentage Factory office dept Snowmobile engine Boat engine Maintenance dept Maintenance dept Snowmobile engine Boat engine Service department allocation: Factory office Dept. Departmental costs Rs. 3,00,000 Maintena nce Dept. Rs. 2,40,000 Snowmo bile engine Rs. 6,00,000 Boat engine Rs. 17,00,0 00 Number of employees 1,080 270 150 1,500 Work order 570 190 760 Percent used 72% 18% 10% 100% Percent used 75% 25% 100%

Allocated (Rs): Factory office

costs (3,00,000) 0 30,000 (2,70,000 ) 0 2,16,000 20,2500 10,18,50 0 54,000 67,500 18,21,5 00

Maintenance dept Total cost Question 72

A manufacturing unit has purchased and installed a new machine of Rs. 12,70,000 to its fleet of 7 existing machines. The new machine has an estimated life of 12 years and is expected to realise Rs. 70,000 as scrap at the end of its working life. Other relevant data are as follows: (i) Budgeted working hours are 2,592 based on 8 hours per day for 324 days. This includes 300 hours for plant maintenance and 92 hours for setting up of plant. (ii) Estimated cost of maintenance of the machine is Rs. 25,000 (p.a.).

4.144 Cost Accounting

(iii) `The machine requires a special chemical solution, which is replaced at the end of each week (6 days in a week) at a cost of Rs. 400 each time. (iv) Four operators control operation of 8 machines and the average wages per person amounts to Rs. 420 per week plus 15% fringe benefits. (v) Electricity used by the machine during the production is 16 units per hour at a cost of Rs. 3 per unit. No current is taken during maintenance and setting up.

Overheads 4.145

(vi) Departmental and general works overhead allocated to the operation during last year was Rs. 50,000. During the current year it is estimated to increase 10% of this amount. Calculate machine hour rate, if (a) setting up time is unproductive; (b) setting up time is productive. (2+3= 5 marks) Answer 72 Computation of Machine hour Rate Per year Standing charges Operators wages 4 420 54 Add: Fringe Benefits 15% 90,72 0 13,60 8 1,04,3 28 Departmental and general overhead (50,000 + 5,000) Total Std. Charging for 8 machines Cost per Machine 1,59,328/8 Cost per Machine hour 19,916/2,200 19,916/2,292 Machine hours: Setting time unproductive (2,592300-92) = 2200 Setting time productive (2,592-300) = 2,292 Machine expenses Depreciation (12 2,200) (12,70,000 -70,000)/ 45.45 55,00 0 1,59,3 28 19,91 6 9.05 8.69 Per hour (unproduc tive) Per hour (product ive)

4.146 Cost Accounting

(12,70,000-70,000)/(12 2,292) Electricity (16 3) (16 3 2,200)/2,292) Special chemical solution (400 54)/2,200,/ 2,292 Maintenance (25,000/2,200) (25,000/2,292) Machine Hour Rate 123.68 9.82 11.36 48.00

43.63 46.07 9.42 10.91 118.72

Overheads 4.147

Question 73 From the details furnished below you are required to compute a comprehensive machine-hour rate: Original purchase price of the machine (subject to depreciation at 10% per annum on original cost) Normal working hours for the month (The machine works to only 75% of capacity) Wages of Machineman Rs. 125 per day (of 8 hours) (machine Rs. 75 per day (of 8 hours) Rs. 15,000 Rs. 3,24,000

200 hours

Wages for attendant)

Helper

Power cost for the month for the time worked Supervision charges apportioned for the machine centre for the month Electricity & Lighting for the month Repairs & including maintenance (machine)

Rs. 3,000 Rs. 7,500

Consumable stores per month Insurance of (apportioned) for the year Plant & Building

Rs. 17,500 Rs. 16,250 Rs. 27,500

Other general expense per annum

The workers are paid a fixed Dearness allowance of Rs. 1,575 per month. Production bonus payable to workers in terms of an award is equal to 33.33% of basic wages and dearness allowance. Add 10% of the basic wage and dearness allowance against leave wages and holidays with pay to arrive at a comprehensive labour-wage for debit to production. (14 Marks) Answer Computation of Comprehensive Machine Hour Rate

4.148 Cost Accounting

Per Per month(Rs hour(Rs) ) Fixed cost Supervision charges Electricity and lighting Insurance of (16,2501/12) Plant and building 3,000 7,500 1,354.17

Other General Expenses (27,5001/12) Depreciation (32,4001/12) Variable Cost Repairs and maintenance Power Wages of machine man Wages of Helper Machine Hour rate (Comprehensive) Effective machine working hours p.m. 200 hrs. 75% = 150 hrs.

2,291.67 2,700 16,845.84 17,500 15,000 112.31 116.67 100.00 44.91 32.97 Rs406.86

Wages per machine hour Machine man Wages for 200 hours (Rs. 125 25) (Rs. 75 25) D.A. Rs. 1,575 Rs. 4,700 Production bonus (1/3 of above) 1,567 6,267 Rs. 3,125 Rs. 1,875 Rs. 1,575 Rs. 3,450 1,150 4,600 Helper

Overheads 4.149

Leave wages (10%) Effective wage rate per machine hour (150 hrs in all) Question 74

470 6,737 Rs. 44.91

345 4,945 Rs. 32.97

RST Ltd. has two production departments: Machining and Finishing. There are three service departments: Human Resource (HR), Maintenance and Design. The budgeted costs in these service departments are as follows: HR Rs. Variable Fixed 1,00,000 4,00,000 5,00,000 Maintenance Rs. 1,60,000 3,00,000 4,60,000 Design Rs. 1,00,000 6,00,000 7,00,000

The usage of these Service Departments output during the year just completed is as follows: Provision of Service Output (in hours of service) Users of Service HR Maintenance Design Machining Finishing Total Required: (i) Use the direct method to re-apportion RST Ltd.s service department cost to its production departments. (ii) Determine the proper sequence to use in re-apportioning the firms service department cost by step-down method. (iii) Use the step-down method to reapportion the firms service department cost. Answer Providers of Service HR Maintenanc e 500 500 500 4,000 3,500 5,000 4,000 10,000 8,000 Design

4,500 1,500 6,000

4.150 Cost Accounting

(i) Apportionment of Service Department Overheads amongst production departments using Direct Method: Production Deptts. Machin ing Rs. Overhead as primary distribution Apportionment design 4,500 1,500 per Finishi ng Rs. Service Deptts. HR Rs. 5,00,0 00 5,25,00 0 2,14,66 7 2,22,22 2 1,75,00 0 2,45,33 3 2,77,77 8 Mainten ance Rs. 4,60,000 Design Rs. 7,00,0 00

Maintenance 3,500 : 4,000 HR 4,000 : 5,000

9,61,88 6,98,11 9 1 (ii) The proper sequence for apportionment department overheads is First Second Third (iii) Apportionment of amongst production method. HR Maintenance Design Service Department departments using

of

service

The sequence has been laid down based on service provided. overheads step-down

Production Department Machini Finishi ng ng Rs. Overhead as per primary distribution Apportionment HRD 4 : 5 : : Rs.

Service Department HR Rs. 5,00,000 Maintena nce Rs. Design Rs.

4,60,000 7,00,000

2,00,00 2,50,0 0 00

( )5,00,0

25,000

25,000

Overheads 4.151

0.5 : 0.5 Maintenance 7 : 8: 1 : Design 3 : 1 2,12,18 2,42,5 8 00 5,66,48 1,88,8 4 28 9,78,67 6,81,3 2 28 Question 75

00 ( )4,85,00 0 30,312 ( )7,55,3 12

ABC Ltd. has three production departments P 1, P2 and P3 and two service departments S1 and S2. The following data are extracted from the records of the Company for the month of October, 2007: Rs. Rent and rates General lighting Indirect Wages Power Depreciation on machinery Insurance of machinery Other Information: Direct wages (Rs.) Horse Power of Machines used Cost of machinery (Rs.) Floor space (Sq. ft) P1 37,500 P2 25,000 P3 37,500 S1 18,750 S2 6,250 62,500 7,500 18,750 25,000 50,000 20,000

60 3,00,00 0 2,000

30 4,00,00 0 2,500

50 5,00,00 0 3,000

10 25,000

25,000

2,000

500

Number of light points Production

10

15

20

10

4.152 Cost Accounting

hours worked 6,225 4,050 4,100 Expenses of the service departments reapportioned as below: P1 S1 S2 Required: 20% 40% P2 30% 20% P3 40% 30%

S1

and
S1

S2 are S2 10%

10%

(i) Compute overhead absorption rate per production hour of each production department. (ii) Determine the total cost of product X which is processed for manufacture in department P1, P2 and P3 for 5 hours, 3 hours and 4 hours respectively, given that its direct material cost is Rs. 625 and direct labour cost is Rs. 375. (No vember 2007, 10 Marks) Answer (i)
Item of cost Rent and Rates General lighting

Primary Distribution Summary

Basis of apportion ment Floor area 4 : 5 : 6 : 4:1 Light points 2 : 3 : 4 : 2:1 Indirect wages Direct wages 6 : 4 : 6 : 3:1 Power Horse Power of machines used 6 : 3 : 5 : 1 25,000 10,00 0 5,000 8,333 1,667 18,750 5,625 3,750 5,625 2812. 5 937. 5 7,500 Total (Rs.) 62,500 P1 (Rs.) 12,50 0 1,250 P2 (Rs.) 15,62 5 1,875 P3 (Rs.) 18,75 0 2,500 S1 (Rs.) 12,50 0 1,250 S2 (Rs.) 3,12 5 625

Overheads 4.153

Depreciat ion of machiner y Insurance of machiner y

Value of machinery 12 : 16 : 20 : 1 : 1 Value of machinery 12 : 16 : 20 : 1 : 1

50,000

12,00 0

16,00 0

20,00 0

1,000

1,00 0

20,000

4,800

6,400

8,000

400

400

_______ 1,83,7 50

_____ _ 46,17 5

_____ _ 48,65 0

______ 63,20 8

_____ _ 19,63 0

_____ 6,08 8

Overheads of service cost centres Let S 1 be the overhead of service cost centre S1 and S2 be the overhead of service cost centre S2. S1 = 19,630 + 0.10 S2 S2 = 6,088 + 0.10 S1 Substituting the value of S2 in S1 we get S1 = 19,630 + 0.10 (6,088 + 0.10 S1) S1 = 19,630 + 608.8 + 0.01 S1 0.99 S1 = 20,238.8 S1 S2 = Rs. 20,443. = 6,088 + 0.10 20,443. = Rs. 8,132. Secondary Distribution Summary Particulars Allocated and Apportioned overheads as per primary distribution S1 S2 Total Rs. 1,58,03 3 P1 Rs. 46,175 P2 Rs. 48,650 P3 Rs. 63,208

20,443 8,132

4,089 3,253 53,517

6,133 1,626 56,409

8,177 2,440 73,825

4.154 Cost Accounting

Overhead rate per hour P1 Total overheads cost Production hours worked Rate per hour (Rs.) (ii) Direct material Direct labour Prime cost Rs. 53,517 6,225 Rs. 8.60 P2 Rs. 56,409 4,050 Rs. 13.93 P3 Rs. 73,825 4,100 Rs. 18.01

Cost of Product X Rs. 625 Rs. 375 Rs. 1,000

Production on overheads P1 5 hours Rs. 8.60 = 43 P2 3 hours Rs. 13.93 = 41.79 P3 4 hours Rs. 18.01 = 72.04 Factory cost Question 76

Rs. 156.83 Rs. 1,157

PQR manufacturers a small scale enterprise produces a single product and has adopted a policy to recover the production overheads of the factory by adopting a single blanket rate based on machine hours. The budgeted production overheads of the factory are Rs. 10,08,000 and budgeted machine hours are 96,000. For a period of first six months of the financial year 2007 2008, following information were extracted from the books: Actual production overheads Amount included in the production overheads: Paid as per courts order Expenses of previous year booked in current year Paid to workers for strike period under an award Obsolete stores written off Rs. 6,79,000

Rs. 45,000 Rs. 10,000 Rs. 42,000 Rs. 18,000

Overheads 4.155

Production and sales data of the concern for the first six months are as under: Production: Finished goods Works-in-progress (50% complete in every respect) Sale: Finished goods 18,000 units The actual machine hours worked during the period were 48,000 hours. It is revealed from the analysis of information that of the under-absorption was due to defective production policies and the balance was attributable to increase in costs. You are required: (i) to determine the amount of under absorption of production overheads for the period, (ii) to show the accounting treatment of under-absorption of production overheads, and (iii) to apportion the unabsorbed overheads over the items. (May 2008, 10 Marks) Answer (i) Amount of under absorption of production overheads during the period of first six months of the year 2007-2008: Amoun t (Rs.) Total production overheads actually incurred during the period Less: Amount paid to worker as per court order Expenses of previous year booked in the current year Wages paid for the strike period under an award Obsolete material written off 45,000 10,000 42,000 18,000 1,15,0 00 6,79,0 00 16,000 units 22,000 units

4.156 Cost Accounting

5,64,0 00 Less: Production overheads absorbed as per machine hour rate* Amount of under absorbed production overheads (48,000 hours * Rs. 10.50) 5,04,0 00 60,0 00 Rs. 10,08,000 = Rs. 10.50 hour per 96,000 hours

Budgeted Machine hour rate =

(ii) Accounting treatment of under absorbed production overheads: As, one fourth of the under absorbed overheads were due to defective production policies, this being abnormal, hence should be debited to Profit and Loss Account. Amount to be debited to Profit and Loss Account = (60,000 * ) Rs. 15,000. Balance of under absorbed production overheads should be distributed over Works in progress, finished goods and cost of sales by applying supplementary rate*. Amount to be distributed = (60,000 * ) Rs. 45,000. Supplementary rate = Rs.45,000 = Rs. per 1.50 unit 30,000 units

(iii) Apportionment of under absorbed production overheads over WIP, finished goods and cost of sales: Equivalent completed units 8,000 4,000 18,000 Amount (in Rs.) 12,000 6,000 27,000

Work-in-Progress (16,000 units *50%*1.50) Finished goods (4,000 units *1.50) Cost of sales (18,000 units

Overheads 4.157

*1.50) Total Question 77

30,000

45,000

In a manufacturing company factory overheads are charged as fixed percentage basis on direct labour and office overheads are charged on the basis of percentage of factory cost. The following informations are available related to the year ending 31st March, 2008 : Product A Direct Materials Rs. 19,000 Direct Labour Rs. 15,000 Sales Rs. 60,000 Profit 25% on cost You are required to find out: (ii) The Answer Let, the percentage of factory overheads on direct labour is x and the percentage of office overheads on factory cost is y, then the total cost of product A and product B will be as follows: Product A (Rs.) Direct Materials Direct labour Prime Cost Factory overheads (Direct labour x) Factory cost (i) Office overheads (Factory cost y) (ii) Total Cost [(i) + (ii)] 19,000 15,000 34,000 150 x 34,000 + 150 x 340 y + 1.5 xy 34,000 + 150 x Product B (Rs.) 15,000 25,000 40,000 250 x 40,000 + 250 x 400 y + 2.5 xy 40,000 + 250 x percentage of office Product B Rs. 15,000 Rs. 25,000 Rs. 80,000 25% on sales price

(i) The percentage of factory overheads on direct labour. overheads on factory cost (November 2008, 6 Marks)

4.158 Cost Accounting

+ 340 y + 1.5 x y Total cost on the basis of sales is: Product A (Rs.) Sales Less: Profit Product A 25% on cost or 20% on Sales Product B 25% on sales Total Cost Thus, 12,000 ______ 48,000 60,000

+400 y + 2.5 x y

Product B (Rs.) 80,000

20,000 60,000

Total Cost of A is 34,000 + 150x + 340y + 1.5 xy = 48,000 or 14,000.(i) Total Cost of B is 40,000 + 250x + 400y + 2.5 xy = 60,000 or 250x + 400y + 2.5 xy = 20,000 .(ii) Equation (ii) multiplied by 0.6 and after deducting from equation (i), we get 150x + 14,000.(i) (ii) 340y + 1.5xy = 150x + 340y + 1.5 xy =

_150x 240y 1.5xy = _12,000....... 100y = or y = 2,000 20

Putting value of y in equation (i), we get 150x + 340 20 + 1.5x 20 = 14,000 or 150x + 30x = 14,000 6,800 or 180x = 7,200 or x = 40. Hence, 40 and (i)the percentage of factory overheads on direct labour =

Overheads 4.159

(ii) the percentage of office overheads on factory cost = 20. Question 78 Maximum production capacity of JK Ltd. is 5,20,000 units per annum. Details of estimated cost of production are as follows: Direct material Rs. 15 per unit. Direct wages Rs. 9 per unit (subject to a minimum of Rs. 2,50,000 per month). Fixed overheads Rs. 9,60,000 per annum. Variable overheads Rs. 8 per unit. Semi-variable overheads are Rs. 5,60,000 per annum up to 50 per cent capacity and additional Rs. 1,50,000 per annum for every 25 per cent increase in capacity or a part of it.

JK Ltd. worked at 60 per cent capacity for the first three months during the year 2008, but it is expected to work at 90 per cent capacity for the remaining nine months. The selling price per unit was Rs. 44 during the first three months. You are required, what selling price per unit should be fixed for the remaining nine months to yield a total profit of Rs. 15,62,500 for the whole year. (November 2008, 8 Marks) Answer Statement of Cost and Sales for the year 2008

Maximum production capacity = 5,20,000 units per annum

Particulars Capacity utilized Production
12

First 3 months 60%

5,20,000 60% 3

Next 9 months 90%

5,20,000 90% 9 12

Total

= 78,000 units Rs. Direct materials @ Rs. 15 per unit Direct wages @ 9 per unit or Rs. 2,50,000 per month which ever is 11,70,000 7,50,000

= 3,51,000 units Rs. 52,65,000 31,59,000

4,29,000 units Rs. 64,35,000 39,09,000

4.160 Cost Accounting

higher Prime cost (A) Overheads Fixed Variable @ Rs. 8 per unit Semi Variable Total overheads (B) Total Cost (C) [(A + B)] Profit during first 3 months Sales @ Rs. 44 per unit Desired profit during next 9 months (Rs. 15,62,500 Rs. 4,70,500) (D) Sales required for next 9 months (E) [(C + D)] Total profit Total Sales 2,40,000 6,24,000 1,77,500 10,41,500 29,61,500 4,70,500 34,32,000 10,92,000 7,20,000 28,08,000 6,45,000 41,73,000 1,25,97,000 9,60,000 34,32,000 8,22,500 52,14,500 1,55,58,50 0 19,20,000 84,24,000 1,03,44,00 0

__________ 1,36,89,000 15,62,500 1,71,21,00 0

Required selling price unit last months per for 9 =

Total sales required last9months for Units produced during 9months last

1,36,89,00 0 = Rs. = Rs.39 unit. per 35,10,000 Workings: (1) Semi-variable overheads: (a) For first 3 months at 60% capacity = Rs. (5,60,000 + Rs. 1,50,000) 3/12 = Rs. 7,10,000 3/12 = Rs. 1,77,500. (b) For remaining 9 months at 90% capacity = Rs. (5,60,000 + Rs. 3,00,000) 9/12 = Rs. 8,60,000 9/12

Overheads 4.161

Question 79 Calculate machine hour rate for recovery of overheads for a machine from the following information: Cost of machine is Rs. 25, 00,000 and estimated salvage value is Rs. 1,00,000. Estimated working life of the machine is 10 years. Annual working hours are 3,000 in the factory. The machine is required 400 hours per annum for repairs and maintenance. Setting-up time of the machine is 156 hours per annum to be treated as productive time. Cost of repairs and maintenance for whole working life of the machine is Rs. 3,50,000. Power used 15 units per hour at a cost of Rs. 5 per unit. No power is consumed during maintenance and setting-up time. A chemical required for operating the machine is Rs. 9,880 per annum. Wages of an operator is Rs. 4,000 per month. The operator, devoted one-third of his time to the machine. Annual insurance charges 2 per cent of cost of machine. Light charges for the department is Rs. 2,500 per month, having 48 points in all, out of which only 8 points are used at this machine. Other indirect expenses are chargeable to the machine are Rs. 6,500 per month. (November 2008, 6 marks) Answer Computation of Machine Hour Rate Running Hours (3,000 400) = 2,600 per annum Particulars Total Amount Rs. Fixed Charges (Standing Charges): Operators wages: Rs.4,00012 3 16,000 50,000 5,000 78,000 1,49,000 57.31 Rate per hour Rs.

Insurance: 2% of Rs. 25,00,000 Light charges : Rs.2,50012 8 48

Other indirect expenses: Rs. 6,500 12 Total Standing charges Hourly rate for fixed charges :

4.162 Cost Accounting

Rs. 1,49,000 2,600 Variable Expenses (Machine Expenses) per hour Depreciation : Rs.25,00,000 1,00,000 Rs. 10 2,600 Rs.3,50,000 10 2,600 92.31 13.46 70.50 3.80 237.38 = Rs. 6,45,000.

Repairs and Maintenance : Power: Rs.5 15 2,444 2,600 Rs.9,880 2,600

Chemical :

Machine Hour Rate