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Feasibility Study:
Definition Heritage Canada: An indendently written report to determine the likelyhood of success.
Feasibility Study:
Definition according to Heritage Canada: An indendently written report to determine the likelihood of success.
Index
Executive Summary Cost Comparison (Fleury Park Playhouse Angus Glen Tennis Centre) Assessment/Compliance with Master Plan Attachments: Work Plan & Implementation Schedule Cost Recovery Timeline Estimate - Expenses Arial View (Parking, Amphitheatre) Cost Comparison Calculations Angus Glen Tennis Centre Fleury Park Playhouse Building Quote Smart Vent Technologies building on flood plain
Page 3 Page 4 Page 5 - 13 Page 15
Executive Summary:
The Fleury Park Project complies with the Parks and Recreation Master Plan on many levels. The proposed project also complements the Promenade Study to rejuvenate the YongeWellington area. There is an opportunity to receive a Heritage Canada Legacy Fund grant of $500,000 by linking to our Sesquicentennial Celebrations. The project utilizes smart vent technologies to allow building on flood plains. The Project is designed to proceed in stages as shown on the Implementation Schedule. The ACTC estimates the cost of this project is between 2 and 2.5 million dollars. Town Staff arrived at a cost estimate of 8 million plus dollars. This report provides documentation to support our calculations.
Cost Comparison:
Fleury Park Playhouse and Angus Glen Tennis Centre Scope: In order to provide a basis for comparative costs, the following data were obtained from a Markham staff report presented to the Markham Council General Committee re: the Angus Glen Tennis Centre, a tennis-only facility built in July 2011. The Angus Glen Project included building four courts and a structure covering the four courts. The proposed Fleury Park Playhouse project includes building two additional courts to add onto the four existing ones, as well as a covered structure over all six courts. Summary: Bid price for the Angus Glen Tennis Centre . $3,352,895.77
Consideration: The proposed Fleury Park Playhouse structure will be built with less expensive materials resulting in two builders quotes received for the Fleury Park Playhouse of approximately $1,300,000 (see attachment) which is considerably less than the projected cost of $2,785,342 for the Angus Glen project, had their structure been built to cover six tennis courts. You can see the calculations used to determine the projected Angus Glen Tennis Centre in our Attachments. Conclusion: The above cost comparison with the Angus Glen project validates the estimated cost for the Fleury Park Playhouse of $1,300,000. The overall estimated total cost of $2,000,000 to $2,500,000 for the Fleury Park project is clearly more realistic than the $8,000,000 plus estimate provided by Town staff.
An Assessment of the Fleury Park Project in Relation to the Parks and Recreation Master Plan - 2010
Final Report 2010: To serve a welcoming and dynamic town having a strong sense of community pride and volunteerism, committed to healthy and inclusive lifestyles inspired by its natural heritage, historical culture, diverse neighborhoods., t Like the Town, ACTC used the Parks and Recreation Master Plan 2010 as a template to see where there were complementary connections. On any of the following documents where you see a page reference at the top of the page, that is a reference to the Master Plan. As we studied the Master Plan we found it to be an excellent guide or tool to envision future development for recreation, arts, culture and social development in Aurora. There were many encouraging messages that touched on the challenges and potential solutions that we address in our Feasibility Study.
Parks & Recreation Master Plan 2010 Executive Summary (page iii)
With a rapidly growing and increasingly diversified population base, the Town of Aurora has undertaken this Parks & Recreation Master Plan to guide and direct leisure service activities, programs, services and facilities through to the year 2013. The Master Plan has been developed based upon research, understanding of demographics and relevant trends, outreach initiatives with the community, consultations with local stakeholders and detailed needs assessments. The key findings are articulated as follows.
1. Income can be a significant barrier to participation in leisure pursuits if costs to participate are high a persons ability to pay needs to be considered by municipalities and community organizations alike when delivering leisure services. 2. Demand for unorganized and dropin activities is on the rise, at the expense of most organized and structured programs which are inflexible to those with limited amounts of free time. 3. The multiuse facility and park concept is being increasingly viewed as the preferred development model since it consolidates a number of leisure activities at a single location, thereby providing a onestop shopping venue for timepressed individuals, offering crossprogramming opportunities for a wide range of ages, and reducing municipal operational costs. 4. Municipalities are often entering into partnerships with community and privatesector organizations to maximize efficiencies associated with capital and operational costs, so long as the municipality and the community benefit as a whole. 5. Volunteerism is in decline across the country, therefore, supporting local volunteers is critical to ensuring that these dedicated individuals continue to participate in civic life and that new volunteers can be recruited.
Fleury Park Project Compliance Features: 1. Income: Four summer months provide free, unfettered, public access to Fleury Park Play Areas. 2. Unorganized: Two additional court areas would provide 50% increased play time availability. 3. Multi-use: The Fleury Park Proposal champions and complies with multiple use activities (cross programming, one stop shopping). (tennis, basketball, volleyball, pickle ball) 4. Partnerships: By the Town partnering with ACTC, an non-profit community organization the Federal government Legacy Fund will consider an application of up to $500,000 in a capital grant. 5. Volunteerism: The Fleury Project has received full support from Sport Aurora and the Aurora Seniors Association. In addition, the Play House with its beautiful and open, sunshine doors will attract and invigorate an interest in volunteerism and civic participation.
10 Fleury Park Project Compliance Features: 1. ACTC has no interest in converting Fleury Park to Club courts. We are happy where we are and have communicated that when consulted. Since receiving Ontario Trillium Grant that improved our clubhouse our members and the public enjoy our improved facilities. 2. ACTC promotes two additional courts at Fleury Park for increased free public accessibility during the warm months (May-September). 3. ACTC also is promoting the application for a Town owned weather proofed enclosure for multiple users for multiple functions.
Relocation of All Club Courts to the Aurora Community Centre Site An option to the provision of club courts at McMahon and Fleury Parks would be to move all outdoor club courts to the Stronach Aurora Recreation Complex site, as part of a facility and site redevelopment process as suggested in Section 3. Doing so would consolidate competitive tennis opportunities at a single location, create opportunities for tournament play, and capitalize on fitness and dry land training opportunities for tennis players (assuming a fitness centre and/or gymnasium is developed at the Complex). This course of action, however, would imply that the courts at McMahon Park be designated for free public use, with the Aurora Recreation Complex containing the replacement/additional club courts.
Fleury Park Project Compliance Features: 1. Contrary to the Master Plan, ACTC is not interested in a fitness and training gymnasium like the Stronach Centre Complex. Such a facility would be competitive with private operators like the Timberlane Athletic Club. 2. Contrary to the Master Plan, ACTC is content with its level of competitive activities at McMahon Park.
Continue to offer a variety of leisure program and rental opportunities out of existing municipal facilities, to the greatest degree possible, subject to the space review process that is underway.
8. Together with recommendation #2, underutilized or vacant community buildings suitable for providing expanded and enhanced opportunities to the community, should be reviewed as part of a cluster strategy with the goal of addressing a future Arts & Culture Master Plan objectives through the establishment of the Arts & Culture Master Plan. 9. Any new leisure facilities developed in the future should contain flexible community rental and program spaces.
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Fleury Park Project Compliance Features: 7. The Fleury Park Project leverages existing land, location and staff resources at Fleury Park. 8. The Fleury Park Proposal addresses an under-utilized venue to provide expanded and enhanced opportunities for players: athletic, dramatic and musical. This multi-functional proposal links to the Promenade Study and to the proposed Hillary House McIntyre Park Initiative. These resonating components would invigorate the downtown core. 9. The large sunshine doors allow for events and activities to be quickly set up and struck down, maximizing rental revenue and program flexibility.
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13 Unstructured Recreation Areas People are seeking areas where they can enjoy park uses at their own time and convenience. Informal open spaces have been observed to be popular, particularly at the neighbourhoodlevel for activities such as pickup field sports, picnicking, playing musical instruments, kite flying, etc. The key to the success of unstructured recreational areas is the flexibility that is afforded for the uses that can be pursued. These types of parks can bring people together to participate in physical activity, showcase cultural diversity through festivals and special events. Fleury Park Project Compliance Features: 1. The Fleury Park Playhouse would double the play time at this location for access to free, unstructured recreational players of volleyball, basketball, tennis, pickle ball. The Playhouse also supports cultural diversity through festival and special events.
Recommendations Tennis, Basketball and Multi-use Courts 83. The Town should provide new multiuse courts within newly developing residential areas, wherever appropriate, in order to provide sufficient access to these facilities. A minimum of two new courts is encouraged by the end of the Master Planning period to address underserviced existing residential areas. High Priority: (page 76)
Fleury Park Project Compliance Features:
Outdoor Aquatics
1. The Plan calls for a minimum of two new courts for EXISTING underserviced residential areas. The two additional courts at Fleury Park, then enclosed would double playable time at Fleury Park from May to September.
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Fleury Park Project Compliance Features: Obj. # 1 Yes: Longest Street Sale Obj. # 2 Yes: Sports Aurora, Aurora Seniors Association, Windfall Ecology Centre. ACTC sees itself as the community group most equipped and capable of providing input to Town planning on tennis development. Obj. # 3 Yes Obj. # 4 Yes Obj. # 7 Yes: ACTC Adopt a Park role at McMahon, flowers at Club & on courts, grass/shrubs cutting Obj. # 8 Yes Obj. # 12 Yes Obj. # 13 Yes: Aurora Jazz Festival, Aurora Food Market, Longest Street Sale Obj. # 14 Yes: ACTC Mission Statement, Vision is to contribute to the greater good and benefit of our community through participation and contributions to community building efforts.
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Feasibility Study:
Definition according to Heritage Canada: An indendently written report to determine the likelihood of success.
ATTACHMENTS
1. 2. 3. 4. 5.
Cost Comparison - Fleury Park Playhouse and Angus Glen Tennis Centre Feasibility Study Work Plan & Draft Implementation Schedule Cost Recovery Scenarios for Playhouse Estimated Operating Costs for Eight Months Arial map of Fleury Park Showing: Parking Locations, Amphitheatre, Two New Play Areas
6. 7. 8.
Smart Vent Technology Building on a Flood Plain with Smart Vents; Pictures Bolton ON Quote Universal Cover Corporation (two additional quotes on file)
Cost Comparison:
Fleury Park Playhouse and Angus Glen Tennis Centre Scope: In order to provide a basis for comparative costs, the following data were obtained from a Markham staff report presented to the Markham Council General Committee re: the Angus Glen Tennis Centre, a tennis-only facility built in July 2011. The Angus Glen Project included building four courts and a structure covering the four courts. The proposed Fleury Park Playhouse project includes building two additional courts to add onto the four existing ones, as well as a covered structure over all six courts. Summary: Bid price for the Angus Glen Tennis Centre . $3,352,895.77 Consideration: The Angus Glen Tennis Centre included four courts at an estimated cost of $125,000 each, totalling $500,000 ($125,000 X 4) Had they built six courts, their cost would have been 50% higher i.e. $750,000 (1.5 X $500,000) Consideration: The Angus Glen Tennis Centre project included a clubhouse that cost a total of $996,000. Thus, without the cost of their clubhouse, the cost of their four tennis courts and the building covering them was $2,356,895 ($3,352,895 - $996,000). Without the cost of their tennis courts, the cost of just the building covering them was $1,856,895 ($2,356,895 - $500,000) If the Angus Glen Tennis Centre had built a covered structure to envelop six courts, the cost would be 50% higher, i.e. $2,785,342 (1.5 X $1,856,895) Thus, based on the Angus Glen project costs, the projected cost for the proposed Fleury Park Playhouse would be $3,035,342, to build only two tennis courts ($250,000) plus a structure to cover six courts ($2,785,342). Consideration: The proposed Fleury Park Playhouse structure will be built with less expensive materials resulting in two builders quotes of approximately $1,300,000 (see attachment) which is considerably less than the projected cost of $2,785,342 for the Angus Glen project, had their structure been built to cover six tennis courts. Conclusion: The above cost comparison with the Angus Glen project validates the estimated cost for the Fleury Park Playhouse of $1,300,000. The overall estimated total cost of $2,000,000 to $2,500,000 for the Fleury Park project is clearly more realistic than the $8,000,000 plus estimate provided by Town staff.
November/December 2012 Town approves constructing 2 multi use, all seasons courts at Fleury Park, amphitheater, disability parking lot and hydrological study; Applications submitted to Heritage/Infrastructure Canada Grants are for: Playhouse, 1 multi-use court: Legacy Fund Approval results in 50% cost sharing for: Amphitheater, Disability parking lot, Hydrological Report,
January/February 2013 ACTC receives approval for Heritage Legacy/Infrastructure Grant which covers 50% of Town costs for amphitheater, disability parking lot and hydrological study & Playhouse; Funding from 2 Federal Government Sources: Infrastructure & Legacy Grant Programs.
April/May 2013 Town constructs 2 courts at Fleury Park Town contracts (or constructs on its own) amphitheater and disability parking lot; Town contracts for Hydrological Study Upon positive hydrological report including use of "smart vent technology", the Lake Simcoe Conservation Authourity reviews and approves application for construction in flood plain. Town explores other opportunities to re-develop or construct new structures in flood plain town lands.
May/June 2013 Town tenders RFP for Fleury Park Playhouse Town contracts for construction of the Fleury Park Playhouse Public enjoy 6 courts at Fleury Park
Autumn 2013 Launch of Fleury Park Playhouse for public use. The multi-use, all seasons, event centre begins offering permit activities and general access for the public.
Request for in-kind support letter from Town (2 multi-use courts) re. Heritage Legacy/Infrastructure Grant Program Federal Government Matching Funds
1,500,000 1,500,000 1,500,000 1,500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,500,000 2,500,000 2,500,000 2,500,000
6 6 6 6 6 6 6 6 6 6 6 6
240 240 240 240 240 240 240 240 240 240 240 240
14 14 14 14 14 14 14 14 14 14 14 14
20 20 20 20 20 20 20 20 20 20 20 20
50 60 70 80 50 60 70 80 50 60 70 80
201,600 241,920 282,240 322,560 201,600 241,920 282,240 322,560 201,600 241,920 282,240 322,560
20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400 122,400
99,200 139,520 179,840 220,160 99,200 139,520 179,840 220,160 99,200 139,520 179,840 220,160
15.12 10.75 8.34 6.81 20.16 14.33 11.12 9.08 25.20 17.92 13.90 11.36
Includes Design Engineer/Architech (10% of total project cost approx. giving us a margin of safety)
After the Playhouse recovers it's cost the Town would receive $150, 000 net revenue thereafter. Based on average worst case/best case usage.
14 14
180 0.5
43,200 1,680
Maintenance
240
20
4,800
Total
122,400
This is a solely Town Owned Recreational Asset that generates revenue to recover its costs with an 8 month winter operation. The four summer months would allow free public access just as in the past except the venue is now weather proofed. Thus the number of free public play hours is effectively doubled for the four summer months. As is current standard practice groups or individuals, play space time will have to be booked with the Town.
6. 7. 8.
If you wish to work with us on this project we can save you a ton of money. Cheers
Larry Whitehead Senior Project Solutions Specialist Universal Cover Corp & HiQual West Building Systems Corp. Head Office: Montreal, Quebec BC Office: Victoria BC. Alberta Office: Calgary Alberta Office: (403) 284-5796 Cell: (403) 510-9114 E-fax: 1-403-770-8690 Websites: www.universalcover.ca www.hiqualwest.ca