Reect Capture Tool USER MANUAL

Teachscape Reect Capture Tool User Manual Teachscape Reect Capture Tool User Manual

Reect Capture Tool USER MANUAL

TAbLE of CoNTENTS
Initial Setup for School or District Site ............................................................................... 2 Check Hardware Inventory.............................................................................................. 3 Download and Store School or District Account Information..................................... 4 Classroom Capture Process ................................................................................................. 7 Get Ready to Capture ...................................................................................................... 8 Capture Video ................................................................................................................. 18 Upload Video .................................................................................................................. 22 Appendix ............................................................................................................................... 27 Positioning the Hardware ............................................................................................. 28 Troubleshooting the Microphones ............................................................................... 30

Teachscape Reect Capture Tool User Manual Teachscape Reect Capture Tool User Manual

INITIAL SETUP FOR SCHOOL OR DISTRICT SITE

Check Hardware Inventory Download and Store School or District Account Information

Note: A user with administrative privileges should complete this initial setup process prior to general launch of Teachscape Reect in your school or district. The Administrator login must be used the first time the capture tool is launched.

Teachscape Reect Capture Tool User Manual

CHECK HARDWARE INVENToRY

The following items are included in your Teachscape Reect case: 1 Teachscape Reect capture device 1 Capture device power adapter 2 Microphones 1 Audio cable (stereo mini-cable) 1 Lens cleaning cloth 1 Teachscape Reect dedicated capture station (laptop) 1 Dedicated capture station (laptop) power adapter 1 Computer mouse 2 USB cables 1 Ethernet cable

Panoramic camera

Board camera

Teachscape Reect capture device

Teachscape Reect dedicated capture station (laptop)

Capture device power adapter

Microphones

Capture station (laptop) power adapter

Computer mouse

Stereo mini-cable USB cables (2)

Lens cleaning cloth

Ethernet cable

Note: The camera, laptop, and set of microphones in this case cannot be substituted with components included in other Teachscape Reect cases. Each camera and set of microphones are uniquely paired to the dedicated capture station and will not work in conjunction with other components.

DoWNLoAD AND SToRE SCHooL oR DISTRICT ACCoUNT INfoRMATIoN

Initial setup goal:
The goal of this initial setup is to download and store your school or districts account information (e.g., teacher names) on your dedicated capture station. This step does not need to be repeated.

Teachscape Reect Capture Tool User Manual

You will need:

Dedicated capture station (laptop) Dedicated capture station (laptop) power adapter Internet connection (Wifi or Ethernet) Teachscape Reect Administrator login and password

Note: Capture device (camera) is not needed for this initial administrative setup.

STEP 1
You need to remove only the dedicated capture station (laptop) and its power adapter from the case at this time. Attach and plug in the adapter to a power source, and click on the oN button. (Depending upon your laptop model, it may be located in the upper left of the keyboard.)

STEP 2
Enter the password teach to log in to the dedicated capture station (laptop).

STEP 3
Connect to the Internet.

STEP 4
Launch the Reect capture tool by either clicking on the Reflect Capture icon on the desktop (A), or if the welcome screen is open, the Launch Reflect Capture Tool button (b).

OR

Teachscape Reect Capture Tool User Manual

CHECK HARDWARE INVENToRY

STEP 5
Enter your Teachscape Reect Administrator login and password and click on the Login button. If you do not have this information, contact Teachscape Customer Support.

Note: For the purpose of this initial setup, the camera does not need to be connected to the laptop at this time. However, if it is not connected, a notification will appear after login. This will NOT affect your initial setup.

STEP 6
Click on the Update User List link near the upper right-hand corner of the application to download your sites account information (e.g., teacher names). This may take a few minutes. A Data Update dialogue box will inform you of the progress.

CHECK HARDWARE INVENToRY

STEP 7
Click on the Close button to complete the initial setup process.

Teachscape Reect Capture Tool User Manual Teachscape Reect Capture Tool User Manual

Note: You have now successfully completed the initial setup for your school or district. It is strongly advised that after this initial setup, you run a test capturesee Get Ready to Capture and Capture Video in this manual for more information about this process.

Teachscape Reect Capture Tool User Manual

Teachscape Reect Capture Tool User Manual

CLASSROOM CAPTURE PROCESS

Get Ready to Capture Capture Video Upload Video

Note: The initial setup process must be completed prior to the general launch of Teachscape Reect in your school or district. The Administrator login must be used the first time the capture tool is launched. See the previous section for how to do the initial setup. After initial setup at a school or district site, the classroom capture process may be initiated.

Teachscape Reect Capture Tool User Manual

GET READY To CAPTURE

STEP 1
Charge the Microphones
In order to do a successful capture, you will need to charge the microphones in advance. This is accomplished by plugging the camera into a power source using the power adapter and by placing the microphones in either dock on the camera. Make sure that they are fully docked. You do not need to attach the capture station (laptop) when charging. When docked, a RED LED status light on the microphones indicates they are charging; a GREEN light indicates that they are charged. Note: It is advised that you charge the microphones for 45 minutes to 2 hours before your first use. It will take approximately 45 minutes for an 80% charge and 3 hours for a full charge. A full charge lasts for approximately 6 hours of continuous recording.

LED status light

Student mic (larger of the two) Teacher mic (smaller of the two) Mute button Mute button

1
Teacher mic Student mic

Tips for Success

Check that the clip on the teacher microphone is not interfering with being fully docked when charging. Check to make sure the capture device (camera) has a GREEN light between the microphone docks. If the light is not lit, the mic is not receiving power. Check the connection to the power source.

GET READY To CAPTURE

STEP 2
Position the Hardware
once the microphones are charged, you are ready to set up for your capture: The Teachscape Reect equipment should be placed in a location in the room where it can capture the most classroom activity. See the Appendix in this manual for specific suggestions for common room arrangements. The board camera should point directly at the board or other focal point (e.g., whiteboard, projector screen, chair, chart paper). The height of the panoramic camera should align with the seated height of the tallest student to capture the faces of as many students as possible. Press the latch and raise the camera head to adjust.

Teachscape Reect Capture Tool User Manual

Panoramic camera Board camera

Note: It is suggested that your Teachscape Reect equipment be stored on a media cart. If you are not using a cart, place the equipment near each other on level surfaces.

Teachscape Reect Capture Tool User Manual

STEP 3
Make Camera Connections

Connect the camera to the dedicated capture station using the two included USB cables. The USB ports may be located on both sides of the laptop. Connect the computer mouse to an available USB port (optional).

HD cam USB port

Panoramic cam USB port

Teachscape Reect Capture Tool User Manual

GET READY To CAPTURE

USB ports

Capture device (back)

Dedicated capture station (side)

STEP 4
Connect the Audio Cable

USB cables from capture device to dedicated capture station

Connect the audio cable by plugging the smaller, tagged end of the audio cable into the microphone input on the camera and the other end into the microphone input on the laptop.

Audio out from capture device

Audio in to capture device microphone input

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GET READY To CAPTURE

STEP 5
Power the Hardware
Connect both the camera and the capture station (laptop) to their respective power adapters. It is highly recommended that you use a surge protector (a.k.a., power strip) between the power cords and the wall socket. Note: Using a surge protector between the power adapters and the wall socket protects the hardware and improves audio quality.

Teachscape Reect Capture Tool User Manual

STEP 6
Launch the Teachscape Reflect Capture Tool
If you have not done so already, launch the application: Power the dedicated capture station (laptop) ON .

Launch Windows using teach as the password. Launch the Teachscape Reect capture tool by either clicking on the Reflect Capture icon on the desktop, or if the welcome screen is open, the Launch Reflect Capture Tool button. Enter your Teachscape login and password.

OR

Note: If you launched the Teachscape Reect capture tool prior to connecting the camera, you may see a message asking you to retry. If so, make sure all connections to the camera are made and click on the Retry button.

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Teachscape Reect Capture Tool User Manual

STEP 7
Enter the Lesson Information
After launching the Teachscape Reect capture tool on the capture station (laptop), use the drop-down menus and open fields at the top of the screen to provide information about the lesson. be sure to give your lesson a meaningful capture title (i.e., video name) so that the lesson video is easily recognizable once it is uploaded to My Reflect Video Library. Note: If you are a teacher, your name will be pre-populated. If you do not see your name in the list, click on Update User List. If your name continues to be missing from the list, contact Teachscape Customer Support.

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Teachscape Reect Capture Tool User Manual Teachscape Reect Capture Tool User Manual

STEP 8
Calibrate the Panoramic Camera
In order to capture a clear image with the panoramic camera, you may need to calibrate the camera in relation to the cameras internal mirror. Calibration means aligning the camera to what is reflected in the mirror. You may find that you do not need to calibrate the camera. See the images on the following page for examples. Your goal is to have straight edges on the panoramic image.

Poor CalibrationNote curved, black obstruction at bottom left of image

Strong CalibrationNote straight edge of image at top and bottom

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Teachscape Reect Capture Tool User Manual

If calibration is necessary, first click on the Calibrate button on the left-hand side above the panoramic camera preview screen.

Calibrate by Adjusting the Perimeter Alignment

After clicking on the Calibrate button if your panoramic camera image needs improving, use your mouse to click and drag within the image to move the thin white ring around the circular image, centering it and aligning it with the perimeter edge of the image.

White ring centered and aligned to perimeter

White ring not centered and unaligned to perimeter

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Teachscape Reect Capture Tool User Manual

Check Your Calibration

Select Save to check that the image is correctly aligned in the panoramic view. Your goal is to have straight edges on the panoramic image. Recalibrate by clicking on the Calibrate button once more and either realigning the white ring again or reading on to learn how to adjust the circumference of the white ring.

Calibrate by Adjusting the Circumference

You may need to also adjust the circumference of the white ring to calibrate the camera (i.e., improve your panoramic image). Using your mouse, click and drag just the thin white ring to adjust the circumference of the ring. Place the ring to a point just inside the image perimeter. Click on Save to recheck your calibration and recalibrate until you are satisfied with the image quality.

STEP 9
Adjust the Zoom for the Board Camera Image
The board camera should point directly at the board or other focal point (e.g., whiteboard, projector screen, chair, chart paper). If needed, use the Zoom slide bar underneath the board camera preview image to manually adjust the range of view.

Panoramic Camera Preview

Board Camera Preview

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Teachscape Reect Capture Tool User Manual

STEP 10
Adjust the Settings for the Images
Check your panoramic and board camera preview images for brightness and focus. You may not need to make adjustments. Regardless, it is advised to UNCHECK the Auto box after the cameras have focused so that they do not continually attempt to refocus during the lesson. (See arrows below.)

Panoramic Camera Preview

Board Camera Preview

If you do feel that adjustments should be made, use the slide bars underneath each preview image to manually adjust the camera settings. It is recommended that you check the Auto box to focus the camera during this stage, and then uncheck the box once you are satisfied with the focus settings. Unchecking the box will prevent ongoing refocusing due to movement during the lesson.

Tip for Success

In addition to clicking and dragging the slider controls, you may also use your keyboard left and right arrows for fine adjustments.

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Teachscape Reect Capture Tool User Manual

STEP 11
Take Still Photos
If desired, take still photos of items, documents, or the classroom environment. You may do this now or at the conclusion of your lesson. Doing it now might be a good idea because your classroom environment may change as your lesson progresses (e.g., you may want to capture the whiteboard before the lesson and after). Click on the camera button above the board camera preview screen. This will allow you to use the board camera to take pictures.

Adjust the camera settings as needed and click on Take Photo. You may take as many photos as you wish. for documents or artifacts, you may simply hold them in front of the board camera. To delete a photo, hover over the thumbnail image until a red X appears in the upper right-hand corner, and then click on the X. Select Save & Close when you are satisfied with your selection of photos.

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Teachscape Reect Capture Tool User Manual

CAPTURE VIDEo
before you may capture video, it is essential that you have completed the steps in Get Ready to Capture in this manual. These steps include: Charging the microphones Positioning the hardware in the classroom Making hardware connections Launching the Teachscape Reect capture tool Entering lesson data Adjusting camera settings as needed Taking still photos, if desired Provided these steps are completed, you will now prepare the microphones and record your lesson.

STEP 1
Prepare the Microphones
once charged, remove both microphones from the charging dock. Wait a moment for the microphone LED status lights to stop flashing. The microphones should exhibit a flashing RED light, indicating that they are in mute mode and will not record. Push the mute button on each microphone once. The LED status lights should now flash GREEN, indicating that they are ready to record.

LED status light

Mute button

Mute button

STEP 2
Attach the Teacher Microphone

1
Teacher mic Student mic

Attach the smaller, clip-on microphone to the teachers clothing within 612 inches of his or her mouth. Make sure the teachers microphone is attached securely with the microphone LED status light pointed up toward the teachers mouth.

STEP 3
Place the Student Microphone
Place the larger, omnidirectional student microphone close to the majority of students. The microphone may lie on its side or stand upright. Note: To turn either microphone OFF, return the microphone unit to the charging dock. You can also turn the microphone OFF by pressing and holding the mute button for approximately 10 seconds until the LED light turns solid RED, and then releasing the button.

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Teachscape Reect Capture Tool User Manual

STEP 4
Check the Audiometers
observe the teacher and student audiometers in the Teachscape Reect capture tool. The meters should display moving green bars when you speak or whistle into the respective microphones. You may also use the Test Audio feature by clicking on the record and play icons to the right of the audiometers. If the audiometers do not indicate sound, check to make sure your microphones are charged and unmuted.

Tips for Success

Do not leave a microphone in the capture device base during video capture. When docked in the base, the microphone will revert to charging mode and will not record. Avoid audio interference by removing anything that might bump into the teachers microphone such as jewelry or lanyards. For optimal video capture, classroom lights should remain ON for the duration of the lesson, and windows should be shaded to prevent glare.

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Teachscape Reect Capture Tool User Manual

STEP 5
Begin Video Capture
Click on the Record button.

After clicking on Record, read the Consent Agreement and select I Agree. Capture will begin. Do NOT close the laptop during capture. You may leave the camera and capture station running unattended for the duration of the lesson.

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Teachscape Reect Capture Tool User Manual

When recording, you will see a yellow banner above the video preview windows that reminds you to not close the laptop during recording. If the images are distracting to your students, you may click on the Hide Video button above the board camera view.

STEP 6
End the Video Capture
Click on the Stop button at the bottom of your screen to conclude capture. You will see a Recording Complete notification. You may take additional still photos at this time or close the window. be sure to turn off your microphones to conserve the charge. Either place them in the docks on the capture device or hold the mute buttons for at least 10 secondsthe LED status lights should turn solid RED and then turn off.

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Teachscape Reect Capture Tool User Manual

UPLoAD VIDEo
Tips for Success
Your school should establish a routine of uploading videos overnight after each day of capture. Upload should be performed in a secure location with a hardwired Internet connection and a connection to a reliable power source.

STEP 1
Identify a Location for the Teachscape Reflect Equipment During Upload
It is important to have a secure location in your building for your Teachscape Reect equipment to be stored, as well as for overnight or unattended uploads of the video capture data. This location must have: Access to a hardwired Internet connection Electrical outlet Secure room (i.e., door that locks) Video upload can take a significant amount of time. Therefore, effective upload requires a hardwired Internet connection (rather than wireless) and an electrical outlet (rather than using the capture station battery).

STEP 2
Launch the Teachscape Reflect Tool
If you havent done so already, power your capture station oN and launch the Teachscape Reect capture tool. once launched, make sure that you are connected to the Internet by checking for the online icon in the upper right-hand corner of the capture and upload screen.

Note: For uploading videos, you do not need to be connected to the Teachscape camera. Only the capture device (laptop), powered by an electrical outlet, and a hardwire Internet connection are needed.

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Teachscape Reect Capture Tool User Manual

STEP 3
Determine If You Need to Set Upload Time
It is advised to find out if network processes at your school or district (system upgrades, antivirus scans, etc.) are scheduled to occur at particular times during the night, as these may conflict with your upload process. If you do need to schedule a specific time for upload, go to the Upload Queue tab and click on the Set Upload Time button to schedule your upload at a time that does not interfere with any routine network processes that may occur at night.

STEP 4
Identify Captures for Deletion
Select the Upload Queue tab on the Teachscape Reect capture tool. Here you can view the list of captures in the queue. You may preview the video(s) by clicking on the Preview button, although please note that the preview is the wrapped or 360 version of the video. You must compress the video to see the unwrapped or rectangular version of the video. To delete unwanted or test captures, check the boxes next to those captures and click on the Delete button.

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Teachscape Reect Capture Tool User Manual

STEP 5
Identify Captures for Compression or Compress & Upload
Check the boxes next to the captures you would like to upload. You may either choose to click on Compress or Compress &

Upload.

Compressing first is advised because: You do not need to be connected to the Internet during compression. Compressing videos makes smaller file(s) resulting in shorter upload duration. You may preview the videos after compressing and before uploading.

Note: This process involves large files. If you choose to not compress first, each video could take approximately three times as long to upload as it took to capture. For example, if you captured two hours of classroom instruction, you should allow six hours for the capture to upload.

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Teachscape Reect Capture Tool User Manual

A dialogue box will inform you of the compression or upload progress.

During compression or upload, do NoT close the laptop. You may leave the capture station unattended in a secure location while the captures are uploading. If you chose to first compress the video(s), upon successful compression, the video(s) will appear in the lower Ready for Upload window. from here, you may preview the video(s) by clicking on the Preview button. or you may select the video(s) for upload and click on the Upload button.

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Teachscape Reect Capture Teachscape Reect Capture Tool User Manual

STEP 6
Check for Successful Upload
After upload has completed, you will see an upload status alert. Your successful uploads will no longer be listed on the Upload Queue tab but will appear on the Successful Uploads tab in the Teachscape Reect capture tool.

If any uploads have failed, you can view details about the failed uploads on the Upload Queue tab. To learn more about the failed attempt, click on the View Details button. You may include any failed captures in your next upload attempt.

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CLASSROOM CAPTURE APPENDIX

Troubleshooting the Microphones

Positioning the Hardware

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Teachscape Reect Capture Tool User Manual Teachscape Reect Capture Tool User Manual

Teachscape Reect Capture Tool User Manual

PoSITIoNING THE HARDWARE

Place the Teachscape Reect equipment in a location that enables you to film high-quality video of important classroom activity. The diagrams below illustrate sample hardware placement for a variety of common classroom arrangements.

Student Microphone

Reect Equipment

Student

Make sure that the board camera is pointing directly at the center of any direct instruction (e.g., whiteboard, projector screen, chair, chart paper). To ensure that the panoramic camera can capture the faces of as many students as possible, press the latch and raise the camera head to align its height to the seated height of the tallest student.

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Teachscape Reect Capture Tool User Manual

Note: It is suggested that your Teachscape Reect equipment be stored on a media cart. If you are not using a cart, place the equipment near each other on a level surface.

Panoramic camera Board camera

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Teachscape Reect Capture Tool User Manual

TRoUbLESHooTING THE MICRoPHoNES

LED Status Light
Microphone in charging dock Solid RED Solid GREEN OFF Two RED flashes every 1.5 seconds One GREEN flash every 1.5 seconds Solid RED Alternating slow GREEN and RED flashes Microphone out of charging dock YELLOW flash alternating with GREEN flash OR YELLOW flash alternating with two RED flashes Rapid RED flashes continuing for more than a few seconds Groups of five rapid RED flashes Radio congestion. Remove devices such as cell phones, wireless hubs, and radios that might interfere with the microphone signal. Unit is faulty. Contact Teachscape Customer Support.

LED Pattern
Charging in progress. Charging complete.

Meaning

Microphone powered OFF or battery discharged. Microphone is muted. To unmute, push and release the button. Microphone is live and ready to record. Microphone is powering down or pairing. Microphone is not paired to camera. Microphone battery is low.

* If any of these issues are unresolved, contact Teachscape Customer Support by phone at 1-888-479-7600 between 8 a.m. and 9 p.m. EST, Monday through Friday, or visit http://www.teachscape.com/support.

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Teachscape Reect Capture Tool User Manual

Teachscape Customer Support 1-888-479-7600 8:00 a.m.9:00 p.m. EST, MF http://www.teachscape.com/support

This equipment has been tested and found to comply with the limits for a Class b digital device, pursuant to Part 15 of the fCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio/TV technician for help The user should maintain a 20-cm (8 inches) spacing from the base unit to ensure compliance with fCC requirements.
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