February 2008
Westwood Homeowners’ Association Newsletter
IMPORTANT DATES TO REMEMBER
TUESDAY, February 19, 2008 - Board Meeting in
Clubhouse at 7 PM
SUNDAY, February 24, 2008 - Annual Membership
Meeting 2 PM in the Clubhouse
CLEAN HOUSE!
CLEAN HOUSE!
SPECIAL OPPORTUNITY TO DUMP BULKY ITEMS
The Board of Directors has arranged for the City of
Tallahassee to do a special pickup on Monday,
February 4, 2008. Items ordinarily banned from
disposal at the dumpster area may be taken down for
pickup: furniture, lamps, TVs, carpets, bikes, scrap
construction materials, bedding, and other discarded
materials. Hazardous waste items such as computers,
monitors, batteries, paint and chemicals must not be
included. Call the Leon County Solid Waste Division
to get information on disposal of hazardous items.
Leave items between the fenced storage area and the
clubhouse on the white lined parking spaces south of
the Association clubhouse. NOTE: Items should be
placed in the parking spaces only, NOT NEXT TO
THE DUMPSTERS, and only on Friday-Sunday,
February 1-3, 2008.
In addition, you will see a crew hard at work on
Saturday, February 2, cleaning up the materials storage
area and, if there is time, doing a pickup of trash on the
grounds. Your Board is keeping Westwood clean!
DON’T BE A NUISANCE!
More valuable info from the Westwood Declaration of
Condominium!
31. Nuisances. No noxious or offensive activities shall
be carried on in, upon, or around any house or in the
BOARD OF DIRECTORS
David Stevenson - President 850/893-2462
Leo Rotan - Vice President 850/575-3167
William Graham - Treasurer 850/222-7387
Jeff Clotfelter - Secretary 850/980-3356
Darrin Jones – Assistant Secretary 650/322-8212
common elements or limited common elements nor shall
anything be done thereon which may be or may become
an annoyance or a nuisance to the remaining
homeowners or any of them or which shall in any way
interfere with the quiet enjoyment of each of the
homeowners of his respective house or which shall in
any way increase the rate of insurance for the
Condominium Property.
It’s Permanently True!
32. Temporary Structure. No structure of a temporary
character, trailer, basement, tent, shack, garage, barn,
or other out building shall be used on any Condominium
Property at any time as a residence, either temporarily or
permanently. No trailer, camper, motor home,
commercial vehicle, truck or inoperable automobile,
boat, or similar equipment shall be permitted to remain
upon any area within the Condominium Property other
than temporarily. Standard size pickup trucks are not
excluded hereby. Commercial vehicles shall not include
sedans or standard size pickup trucks which are used
both for personal and business purposes provided that
any signs or markings of a commercial nature on such
vehicles shall be unobtrusive and inoffensive as
determined by the Board of Directors of the Association.
WHAT’S YOUR SIGN?
…and where exactly are you hanging it?
33. Signs. No sign or billboard of any kind shall be
displayed to the public view on any house or any portion
of the common elements or limited common elements
except one (1) sign of customary and reasonable
dimension advertising the house for sale or rent ... .
The Westwood Rules add “Signs may not, for example,
be posted in windows.”
…Coming attraction … What is a tree?
THE Official PARKING
RULES
Westwood’s rules are pretty simple, and pretty logical.
Vehicles must be parked in a parking space – the proper
parking space – or get towed. Not your neighbor’s WHO DO YOU CALL FOR INFO?
covered space, not the grass, not the sidewalk, not your
patio or deck – just appropriate parking spaces. And if
WHERE DO YOU SEND ITEMS FOR
your (or your guest’s) improperly parked vehicle THE BOARD?
vanishes … call American Eagle Wrecker Service, Routine Maintenance Requests: Mail (1440 Ocala
(850) 574-9200. Road), e-mail (westwoodhoa@embarqmail.com) or put
One carport space per unit is reserved for parking of the in the mail slot at the clubhouse. Forms are available in
resident's personal vehicle and shall not be used for the metal box on the clubhouse wall below the bulletin
storage. Each resident has one designated covered board or by mail or e-mail upon request.
parking space reserved for that unit resident. All other
parking spaces are marked with white lines and are Emergency Maintenance Requests: Call Board
considered “open” for use by any Westwood Resident or President David Stevenson (850) 893-2462
guest. Any vehicle not legally parked (in a carport or
between the lines) may be towed without notice. Any Billing and Financial Matters: Call Bill or Phyllis
resident may call the towing service to have an illegally Graham (850-222-7387) evenings and weekends, or e-
parked vehicle removed. See the notice posted at the
mail westwoodhoa@embarqmail.com.
front of the clubhouse for contact information.
Roam Towing (illegally parked vehicles) is authorized at General Information: Call Board President David
Westwood 24 hours per day and in accordance with the Stevenson (850) 893-2462
local ordinances.
Lighting and Landscaping: Lighting Committee: Dr.
Leo.Rotan, Chairperson, 850/575-3167;
WE LOVE OUR PETS … AND WE Landscaping/Trees Committee: Dr. Gloria Rotan,
WILL TAKE CARE OF THEM! Chairperson,
850/575-3167.
From the Westwood Rules:
All provisions of the Tallahassee Code as presently NOTE: Monthly dues checks are to be made out to
constituted and as amended from time to time in the future, WESTWOOD HOMEOWNERS ASSOCIATION,
relating to animals and fowl are incorporated in these Rules
and Regulations. Violations shall subject the responsible unit
INC. or WHOA.
owner and/or the unit occupant or guest to the Sanctions set
forth in the City Code and/or in these Rules and regulations.
Residents walking their animals should pick up after their
pets. We have a dog walk area please use it.
.
All pets (including cats) are required to have a collar to
¦¦¦¦
identify the owner.
All dogs must be on a leash at all times when on the
common areas outside the Westwood residents unit.

$15 LATE PAYMENT FEES

Each account not paid in full before the end of the
month will owe a $15 late fee. Statements are mailed
before the end of the month, so any late fees charged
for the month will be removed if payment in full is
received after the statements are mailed but before the
end of the month.
Please be sure to pay the amount shown on your
statement. If you have questions, call Phyllis Graham,
222-7387 evenings or weekends.
 Westwood Homeowners Association, Inc.
A Florida Condominium
1440 Ocala Road, Tallahassee, FL 32304

Minutes of Westwood Homeowners Association

Meeting of the
Board of Directors
Tuesday February 19, 2008
At the Westwood Clubhouse

Meeting called to order at 7:07

In attendance:
David Stevenson (DS), President
Leo Rotan (LR), Vice President
Bill Graham (BG), Treasurer
Jeff Clotfelter (JC), Secretary

Notice of meeting was given in writing in Jan. newsletter, and posted on Saturday.

Document list:
- Sign in sheet
- Agenda
- Transaction by vendor list
- Trial balance
- A/R Aging summary
- Armstrong estimate

Officers report:
DS is unable to get all of the bonafides from Jacky Dancy.
- missing, wrong, or out dated information
- Molly Maids will be coming out to clean prior to the annual meeting, for $120.00

Treasurers report:
See the attached documents. After discussion, nobody had any question.

Committee reports
Tree committee
- the three year tree is coming up
- Armstrong has presented an estimate
- BG moves to accept it, LR seconds, AIF
- Mulch rings are needed around our 2 new Oak trees, Gloria will ask AA if they
will put them in place
 - Gloria also noted garbage thrown off of the back porches of some of the units
along Tharpe

Lighting committee
- we received 2 bills from RC Electric
- - $117.91 for repair of floodlights on clubhouse
- - $350.00 for repair of pole lights in front of units: 101, 102, 511, 210, and by the
pool
- LR spoke to Anthony Williams from the City concerning the garbage area light
pole installation (694-8191). Mr. Williams said we are on the list to have one put
in. We’re number 40.

Sidewalk maintenance
- Curtis White gave an estimate for side walk replacement of $8.16 per square foot,
1475 sq ft, and $12000.
- Details include putting the concrete 8” deep where tree roots may crack it (4”
where they’re not an issue), using hand equipment instead of backhoes to remove
debris, and repairing the crushed curb in front of clubhouse.
- BG moves to go ahead with Mr. Whites estimate, JC seconds, AIF

Handbook committee requests a deferment of one month due to too much on the plate
getting ready for annual meeting.

Old Business
A. Report on implementation of Dr. Leo Rotan’s Management by .
Committee proposal

Leo Rotans’ management proposal is deferred to next meeting.

B. Consideration of electrician’s assessment of safety of temporary fix of

Common electrical element near Unit 312 and need for additional .
Maintenance for which the Association is responsible.

Gloria Rotan met with electricians who looked at 312’s repair and said it looked okay.

Fancy spoke with an electrician doing work on 111 a couple of weeks ago, doesn’t
remember their name. Says Steve Vancorte might know. This bears following up because
the Tamper evident lock was never put back on by the city

C. Consideration of effort to secure an engineer’s recommendation for

construction of a French drain between the 400 and 500 block buildings

This is still under evaluation

D. Consideration of contracting with Jackie Dancy to clean clubhouse

 on a regular basis. Beginning with comprehensive cleaning prior to annual
. Membership meeting.

This was addressed earlier.

E. Consider removal or replacement of storage yard fence.

BG moves to reposition the fence so that it covers the chain link area of the storage yard,
remove unusable sections of wooden fence, and use existing landscaping. The purpose of
this is to eliminate a potential crime area and get rid of a “catch all” that accumulates
junk. LR seconds, DS opposes, 3 in favor.

New business

A. Consideration of contracting with Lowe’s for storage room door

replacement throughout the Association where needed.

Per Phyllis’s’ research:

- Lowe’s will install 8 doors for $4700.
- Jett Builders will install a better quality door (6 sides being metal rather than only
2 sides), for significantly less money. He has given an estimate to that effect
- BG moves to contract with Jett to replace doors (8), paint the doors, and replace
the locksets as necessary, as phase 1 of door replacement. JC seconds, AIF

B. Consideration of other preparations for annual membership meeting.

- BG moves to hire Molly Maids to clean clubhouse for $120, plus additional
charge to buff the floor. LR seconds,AIF
- BG moves to buy 4 umbrellas and one table at sale price for the pool area. LR
seconds, AIF
- 3:00 Saturday is scheduled for clubhouse set up time

C. Board after-the-fact approval of emergency approval of locating and.

repairing of underground pipe water leak adjacent to Unit 101.

- BG moves to reimburse DS $1600 he paid to Bennett, as well as $95 when he

finds the receipt. Also moves to pay American Leak Detection the $1600 owed
them. LR seconds,AIF.

D. Board response to Steven Vancore’s recent maintenance request

- We need a copy of his WDO report from when he originally obtained his unit if it
exists
- BG moves to ask for a 30 day extension in order to better respond to his request.
JC seconds,AIF
 E. Consider authorizing Jeff to clean out storage shed and build shelves,
or hire someone to do it.

- tabled until after annual meeting

F. Consider engagement of a CPA for review of financial statements

- BG moves to have CPA firm do the review for $4500.JC seconds,AIF

G. Consider termination of 407 deck contracts and consideration of new

contractor.

- Because the original contractor has returned the up front money already, the
contract is terminated. For the record, the contractor shouldn’t be held totally to
blame as a previous business arrangement went sour. He was up front with us
when he found out something was wrong and returned the deposit when it was
apparent he couldn’t do the work,
- Jett offered an estimate for $11860 plus $400 for a city engineering plan.
- BG moves to hire Jett at the proposed price and our specifications. LR seconds,
AIF

H. consider hiring someone to pressure wash the pool area and furniture
prior to meeting.

- BG moves to hire Cheney to do the pool area for $350. They did it in 2007.JC
seconds.AIF

I. Consider purchase of 2 umbrellas at $95 a piece to replace the broken

ones.

- already been addressed

Additional:
- LR moves to have Jett get started on the hazardous items on the repair list. DS
seconds, AIF
- For future agenda, repainting the parking stripes.

Meeting adjourned at 9:30

Returned
Proxy
Already Unit Customer Phone

101 101 MCCABE (850)574-0546

102 102 RESURRECCION (904)298-0178

103 NOVELLIERE (561)644-5498

104 BENNETT (pur. 8/7/07) 850-591-1554

105 105 CLAY 011-39-06-51606246

106 106 BURNS (850)264-4183 C

107 USSERY (850)575-1224

108 ROBERTS (850)656-2606

109 PETTRY (904)273-8286

110 WHIDDON (850)576-1560

111 VANCORE (850)894-5018 H

Jamey c:
112 112 BEAN 850.843.0187

113 113 FUNK (850) 575-7908

114 HERZOG/POPPELL (850)877-9648

850.556.4338
115 115 TWEEDIE (Sarah)

116 RANSOM (850) 575-9012

716-867-2908 or
117 WILLIAMS pur3/22/07 2508

201 NAGELSON-MCCORMICK CELL - 850-228-0807

202 TROPEPE 954-444-2736

203 MARSEE 850.847.1450

204 HOWELL (850) 678-3238

205 CARVER (850)575-4509

206 ODHAM pur6/2/06 850.575.7188

207 NORTON 850.339.9850

208 208 MARTIN (850)383-1162

209 209 LIMONGI

210 210 DEVERS 850.575.8533

211 BROWN (727)939-9190

212 DICKINSON pur2/16/07 322-6629

213 BAKER 850-284-7549

 214 ALSOBROOK (850)576-3566
NORWOOD LIEN MAR 30
215 07

216 LEADON pur. 2/22/05 (850)591-0772

217 VOLLENWEIDER

218 218 KELLY 504-256-0303

219 WINTERS

220 GREER (850)576-9099

221 GAVIN pur. 5/17/07

222 DUSENBURY (850)350-4422

301 LANDRY (850) 894-5257

302 UNGLAUB

303 HARMSEN (850)339-8766 Jessie

304 ROWLAND (850) 575-9552

305 305 BOYETTE (904)589-9299 H

306 306 MATTESON H (813)792-8139

307 GRIFFIS pu. 11/17/06 904-294-4242

308 INFINGER 850.386.5266

309 ROTAN (850) 575-3167 H

310 GRAHAM (850)222-7387

311 BOOTH (229)455-3471

312 312 URAM (561) 791-9430

313 313 GILBERT (904)356-2054 W

314 REEVES (850) 575-9054

315 OSBORN pur 06/06 (850) 350-2057

316 316 CLAUSON (850)476-8686

317 EDWARDS (850)219-3733

401 HARMS (850) 576-5202

402 WANG (850) 574-4969

403 MCCABE (850)574-1097

404 404 JANSEN 850.894.0603

405 BIRDSONG & SHUMATE (352)318-1924

406 PERCY 850.294.9555

 407 TOMLINSON 850.576.2984

408 GEORGE (850)284-0103

409 GREEN (850)350-0116

410 MCMILLAN/HYDER

411 STEVENSON 850.893.2462

412 McHARDY-GRANT (850)575-0579

413 MADDOX

414 WARMKA Alex (703) 740-7054

415 SUBLETTE (850) 575-2738

416 416 BIELEC C: (850) 321-6909

417 PORTER (850) 893-3357 H

418 418 CLOTFELTER (850)980-3356

419 419 WILLARD (850) 576-5030

420 ANGEL (954)987-1942

421 421 BECK (813)634-0726

422 STEWART 850.545.2746

423 TOMASI 269.921.1162

424 FAWAZ pur 2/06 (313)359-1765

501 WARREN (850) 580-1513

502 GILBERT 850.893.7458

503 503 RYAN cell (850)509-7977

504 WITOWSKI (pur. 5/9/2006) (727)744-6075

505 CHITTY (850) 576-9603

506 LEE

507 ROBERTS (540)449-5544

508 508 HUTSON (352)753-3381

509 ERSKINE (pur. 2/28/07) H: (954)384-7804

510 VANCORE (850)681-6118

511 ZHANG

512 NEWTON (850)575-1638

513 WOMELSDORF/HENSLEY H: 727-943-7534

514 GREGORY (850) 575-3305

 515 HERRMANN-TURNER (850)575-5308

516 STUBBS 850.576.0403

517 FSU FOUNDATION

518 MEYERS (727) 539-7726

519 VINE (229)377-4144

520 520 SPIRNOCK 850.575.0888

521 SNYDER H: 850.893.8030

 Unit _______
Westwood Homeowners Association
A FLORIDA CONDOMINIUM
1440 OCALA ROAD, TALLAHASSEE, FL 32304

LIMITED PROXY FORM

The undersigned owner(s) or designated voter of unit No. _____ (fill in your unit number) in Westwood
Condominium, appoints

David Stevenson, President, Westwood Homeowners Association

as my proxyholder to attend the meeting of the members of Westwood Condominium Association, Inc., to be
held February 24, 2008, at 2:30 PM, in the Westwood Clubhouse, 1440 Ocala Road, Tallahassee, Florida.
The proxyholder named above has the authority to vote and act for me to the same extent that I would if
personally present, with power of substitution, except that my proxyholder’s authority is limited as indicated
below:

LIMITED POWERS (FOR YOUR VOTE TO BE COUNTED ON THE FOLLOWING ISSUES, YOU MUST
INDICATE YOUR PERFERENCE IN THE BLANK(S) PROVIDED BELOW).

I SPECIFICALLY AUTHORIZE AND INSTRUCT MY PROXYHOLDER TO CAST MY VOTE IN

REFERENCE TO THE FOLLOWING MATTERS AS INDICATED BELOW:

1. Should the reserves required by §718.112(2)(f), Florida Statutes, be waived for the next calendar year? If
not waived, homeowner fees will have to increase by $569.00 per month. (See Exhibit B for calculation of
full funding amount for Reserve)
_______ YES _______ NO

2. Should the balances in Reserve Fund sub-accounts be adjusted to remove deficit balances created by
accounting allocation in the CPA preparation of the annual reviewed financial statements. (Note: this does
not affect the total balance of the Reserve Fund.)
_______ YES _______ NO

3. Should the audit of the Association records by a certified public accountant be waived for 2008 and the
audit replaced with a CPA-conducted review of the financial statements, as permitted by FS718.112(13)(d)3.
This will enable the Association to save approximately $5,000 to $8,000 in 2008.
_______ YES _______ NO

4. Amend the Declaration of Condominium to make the assessments for unit type “B” be ninety percent
(90%) of those of other units instead of eighty percent (80%). This would mean “B” units would pay $240
instead of $225, and the remaining units would pay $266 instead of $281 (plus the $37 per month allocation
of the Special Assessment, unless it was paid in full when due). (SEE ENCLOSED EXHIBIT A SHOWING
EXACT CHANGE PROPOSED)
_______ YES _______ NO

5. Amend the Declaration of Condominium requirements of interest when monthly fee payments are 10
days late and a $15 penalty when they are 30 days late to a requirement for a $15 penalty (amount
unchanged) when payments are 15 days late and interest to be charged only when a full month late. (SEE
ENCLOSED EXHIBIT A SHOWING EXACT CHANGE PROPOSED)
_______ YES _______ NO

Deleted: PROXY FOR EMAIL 02 18

2008

PROXY_FOR_EMAIL_02_18_2008 PAGE 1 OF 4
 Unit _______

6. Amend The Articles Of Incorporation to require that all board members must be Westwood
homeowners or residents, i.e., be associated with Westwood. (SEE ENCLOSED EXHIBIT A SHOWING
EXACT CHANGE PROPOSED)
_______ YES _______ NO

Amend The Bylaws Of Westwood Homeowners Association, Inc. to:

7. Reduce the terms of board members from 3 years to 2 years. (SEE ENCLOSED EXHIBIT A SHOWING
EXACT CHANGE PROPOSED)
_______ YES _______ NO
Formatted: Font: 10.5 pt
8. Bring the Association into compliance with Florida Statutes 718.112(2)(d)3 ) regarding advance
nomination or notice of candidacy for board elections; i.e., not less than 40 days written notice before a
scheduled election. (SEE ENCLOSED EXHIBIT A SHOWING EXACT CHANGE PROPOSED) Formatted: Font: 10.5 pt, No
_______ YES _______ NO underline

9. To limit elected directors’ terms of service to the time until his successor is duly elected, or he ceases to Formatted: Font: 10.5 pt
be either a Westwood homeowner or resident; and to limit the term of each appointed Director until the next Formatted: Font: 10.5 pt
annual meeting or until he ceases to be either a Westwood homeowner or resident. (SEE ENCLOSED
Formatted: Font: 10.5 pt, No
EXHIBIT A SHOWING EXACT CHANGE PROPOSED) underline
_______ YES _______ NO
Formatted: Font: 10.5 pt, No
underline
10. To require that a majority of the members of the Board of Directors must be members of the
Association; and that all Directors must be Westwood homeowners or residents. (SEE ENCLOSED Formatted: Font: 10.5 pt
EXHIBIT A SHOWING EXACT CHANGE PROPOSED) Formatted: Font: 10.5 pt
_______ YES _______ NO Formatted: Font: 10.5 pt
Formatted: Font: 10.5 pt
11. To permit the Association to levy reasonable fines against a unit for the failure of the owner of the unit,
or its occupant, licensee, or invitee, to comply with any provision of the declaration, the Association bylaws, Formatted: Font: 10.5 pt, No
underline
or reasonable rules of the Association; after an opportunity for a hearing before a committee of other unit
owners; and with the fine limited to $100 per violation/per day. (SEE ENCLOSED EXHIBIT A SHOWING Formatted: Font: 10.5 pt
EXACT CHANGE PROPOSED) Formatted: Font: 10.5 pt, No
_______ YES _______ NO underline
Formatted: Font: 10.5 pt, No
12. To change the Association’s accounting period from a fiscal year to a calendar year; with notice of the underline
next year’s assessment to be made on or before December 1st. (SEE ENCLOSED EXHIBIT A SHOWING Formatted: Font: 10.5 pt
EXACT CHANGE PROPOSED)
Formatted: Font: 10.5 pt
_______ YES _______ NO
Formatted: Font: 10.5 pt

__________________________________________________ ___________
SIGNATURE(S) of OWNER(S) OR DESIGNATED VOTER DATE:

(To be completed by David Stevenson if needed)

SUBSTITUTION OF PROXYHOLDER
The undersigned, appointed as proxyholder above, designates _____________________________ to substitute
for me in voting the proxy as set forth above. (print name)
_____________________________________ Date: _____________
Signature of proxyholder

THIS PROXY IS REVOCABLE BY THE UNIT OWNER AND IS VALID ONLY FOR THE MEETING FOR WHICH IT IS GIVEN
AND ANY LAWFUL ADJOURNMENT. IN NO EVENT IS THE PROXY VALID FOR MORE THAN NINETY (90) DAYS FROM
THE DATE OF THE ORIGINAL MEETING FOR WHICH IT WAS GIVEN. Deleted: PROXY FOR EMAIL 02 18
2008

PROXY_FOR_EMAIL_02_18_2008 PAGE 2 OF 4
 EXHIBIT A
Westwood Homeowners’ Association
A FLORIDA CONDOMINIUM
1440 OCALA ROAD, TALLAHASSEE, FL 32304

Exact Wording of Proposed Amendments to Governing Documents

AMENDMENTS TO DECLARATION OF CONDOMINIUM

4. Proposed Language:
20. Rate of Assessments. All annual assessments shall be divided equally among all houses except
assessments for "B" units as depicted upon Exhibit "C" hereof shall be eighty percent (80%) ninety percent
(90%) of assessments on all other houses. All special assessments shall be divided equally among all
houses. Assessments may shall be collected on a monthly basis.

5. Proposed Language:
21. Collection of Assessments. Assessments are due on the first day of each month. Assessments and
installments thereon paid on or before ten (10) days after due date the last day of that month shall bear no
interest. All such sums not paid within said period of time shall bear interest at the maximum rate permitted
by law. Such interest shall run from ten (10) days the first day of the subsequent month after said sum or
sums are due until the date of payment. Any partial payments shall be credited first to interest and then to
the assessment. …..The Association shall be entitled to collect from the homeowner all legal costs including
a reasonable attorney's fee incurred by the Association in connection with or incident to the collection of
such assessment and interest or in connection with the enforcement of the lien resulting therefrom. In
connection with any foreclosure of such lien or assessments and interest, the Association shall be entitled to
the appointment of a receiver during said foreclosure proceedings and during any foreclosure of a lien or
assessments and interest, the homeowner shall be required to pay a reasonable rental for the use of the
house during the period that he occupies the same.

22. Penalty Charge on Delinquent Assessments. All assessments not paid within thirty (30) fifteen (15) days
after the due date shall bear a service charge of $15.00 per month from the due date thereof. (previously
amended 1988, Official Records 1314/0598)

AMENDMENT TO ARTICLES OF INCORPORATION

6. Proposed Language: Formatted: Font: 10.5 pt
ARTICLE IV. OFFICER AND DIRECTORS.
The Board of Directors of the corporation shall have five (5) members who need not be members of the
corporation. A majority of the members of the Board of administration Directors must also be members of Formatted: Font: 10.5 pt
the Association. All Directors must be Westwood homeowners or residents. The first election of Directors Formatted: Font: 10.5 pt, No
shall not be held until such time as is provided in the Declaration. Thereafter t The Directors shall be elected underline
in accordance with the By-Laws of the corporation. Until the first election of Directors , the Directors herein Formatted: Font: 10.5 pt
named shall serve as the members of the Board of Directors, and any vacancy occurring before the first
Formatted: Font: 10.5 pt, Not
election shall be filled by the remaining Directors. The names and addresses of the members of the first
Strikethrough
Board of Directors who shall hold office until their successors are elected and have qualified are as follows:
Lee A. Everhart, 916 1vanhoe Road, Tallahassee, Florida; Gilbert A. Tougas, 1415 Hilltop Drive, Formatted: Font: 10.5 pt
Tallahassee, Florida; Larry S. Wolfe, 1003 East Call Street, Tallahassee, Florida; Margaret R. Everhart, 916
1vanhoe Road, Tallahassee, Florida; Carl R. Pennington, Jr. 325 John Knox Road, Suite C—135,
Tallahassee, Florida.
Formatted: Font: 10.5 pt

AMENDMENTS TO BYLAWS OF WESTWOOD HOMEOWNERS ASSOCIATION, INC.

7. Proposed Language: Formatted: Font: 10.5 pt
3(a) The affairs of the Association shall be managed by a Board of five (5) Directors. At the 1983 annual
meeting, two shall be elected for terms of three (3) years, two shall be elected for a term of two (2) years,
and one (1) shall be elected for a term of one (1) year. Thereafter, successors to fill expired terms shall be
elected to serve for three years Terms of office shall be 2 years. Deleted: PROXY FOR EMAIL 02 18
2008

PROXY_FOR_EMAIL_02_18_2008 PAGE 3 OF 4
 EXHIBIT A (continued)
Formatted: Font: 10.5 pt
8. Proposed Language (To bring the Association into compliance with Florida Statutes 718.112(2)(d)3 ) Formatted: Font: 10.5 pt
3.(b) Election of Directors shall be conducted at the annual meeting of members. A nominating committee
Formatted: Font: 10.5 pt
of five members shall be appointed by the Board of Directors not less than thirty (30) sixty (60) days prior to
the annual meeting. The committee shall nominate at least one (1) person for each term which will expire
and shall submit said nominations to the Board not less than 40 days before a scheduled election. Any
eligible person desiring to be a candidate for the board must give written notice to the Association not less
than 40 days before a scheduled election. Additional nominations for Directorships and Directors may be
made from the floor. The elections shall be by ballot (unless dispensed with by unanimous consent) and by
a plurality of the votes cast, each person voting being entitled to cast his votes for each of as many
nominees as there are vacancies to be filled. There shall be no cumulative voting. (Amended 1983,
Official Records 1067/1198) (Amended 1987, Official Records 1244/0667)

9. Proposed Language: Formatted: Font: 10.5 pt

3(f) The term of service for each elected Director’s service shall extend until his successor is duly elected Formatted: Font: 10.5 pt
and qualified, he ceases to be either a Westwood homeowner or resident, or he is removed in the manner
elsewhere provided. The term of each appointed Director shall extend until the next annual meeting or until
he ceases to be either a Westwood homeowner or resident.

10. Proposed Language: Formatted: Font: 10.5 pt

3.(g) A majority of the members of the Board of administration Directors must also be members of the Formatted: Font: 10.5 pt
Association. All Directors must be Westwood homeowners or residents.

11. Proposed Language: (As adapted from Florida Statutes 718.303(3)

5 The Board will enforce all the Declarations, By-Laws and Rules of the Association. The Board may levy
fines or impose other sanctions pursuant to Florida Statutes to enforce these regulations.

5.(c) Rules and Fines. The Board shall develop rules to govern residents’ activities at Westwood. Rules
shall be published and available to owners and tenants. The Association may levy reasonable fines against
a unit for the failure of the owner of the unit, or its occupant, licensee, or invitee, to comply with any provision
of the declaration, the Association bylaws, or reasonable rules of the Association. No fine will become a lien
against a unit. No fine may exceed $100 per violation. However, a fine may be levied on the basis of each
day of a continuing violation, with a single notice and opportunity for hearing, provided that no such fine shall
in the aggregate exceed $1,000. Fine may be levied after giving reasonable notice and opportunity for a
hearing to the unit owner and, if applicable, its licensee or invitee. The hearing will be held before a
committee of other unit owners. If the committee does not agree with the fine, the fine may not be levied.
This section does not apply to unoccupied units.
Formatted: Font: 10.5 pt
12. Proposed Language: Formatted: Font: 10.5 pt
8. Budget. The Board of Directors shall adopt a budget for each fiscal year, commencing on July 1, and
Formatted: Font: 10.5 pt
terminating June 30 of each year, calendar year which shall include the estimated funds required to defray
common expenses and to provide funds for the accounts listed in Section 1 of these By-Laws.

9.(a) Assessments against the homeowners for their share of the items of the budget shall be made on or Formatted: Indent: Left: 0 pt, First
before December June 1 of the fiscal year preceding the fiscal year for which the assessments are made. line: 0 pt, Tabs: Not at 56.1 pt
….. Such assessments shall be due in monthly payments on the first day of each month for which the Formatted: Font: 10.5 pt
assessments are made. If an assessment is not made as required, an assessment shall be presumed to Formatted: Font: 10.5 pt
have been made in the amount of the last prior assessment. In the event the assessment proves to be
Formatted: Font: 10.5 pt
insufficient, the budget and assessments therefore may be amended at any time by the Board of Directors if
the items of the amended budget do not exceed the limitations thereon for that year. Any item which does
exceed the limitation shall be subject to the approval of the membership of the Association as provided in
the Declaration. The unpaid assessment for the remaining portion of the calendar month for which the
amended assessment is made shall be due upon the date of the assessment. Deleted: ¶
Formatted: Font: 10.5 pt

Deleted: PROXY FOR EMAIL 02 18

2008

PROXY_FOR_EMAIL_02_18_2008 PAGE 4 OF 4
 10:06 PM
Westwood Homeowners Association, Inc.
02/19/08
Customer Phone List
February 19, 2008

Returned
Proxy
Already Unit Customer Phone Unit Customer Phone

101 101 MCCABE (850)574-0546 214 ALSOBROOK (850)576-3566

102 102 RESURRECCION (904)298-0178 420 ANGEL (954)987-1942
103 NOVELLIERE (561)644-5498 213 BAKER 850-284-7549
104 BENNETT (pur. 8/7/07) 850-591-1554 112 BEAN Jamey c: 850.843.0187
105 105 CLAY 011-39-06-51606246 421 BECK (813)634-0726
106 106 BURNS (850)264-4183 C 104 BENNETT (pur. 8/7/07) 850-591-1554
107 USSERY (850)575-1224 416 BIELEC C: (850) 321-6909
108 ROBERTS (850)656-2606 405 BIRDSONG & SHUMATE (352)318-1924
109 PETTRY (904)273-8286 311 BOOTH (229)455-3471
110 WHIDDON (850)576-1560 305 BOYETTE (904)589-9299 H
111 VANCORE (850)894-5018 H 211 BROWN (727)939-9190
112 112 BEAN Jamey c: 850.843.0187 106 BURNS (850)264-4183 C
113 113 FUNK (850) 575-7908 205 CARVER (850)575-4509
114 HERZOG/POPPELL (850)877-9648 505 CHITTY (850) 576-9603
115 115 TWEEDIE 850.556.4338 (Sarah) 316 CLAUSON (850)476-8686
116 RANSOM (850) 575-9012 105 CLAY 011-39-06-51606246
117 WILLIAMS pur3/22/07 716-867-2908 or 2508 418 CLOTFELTER (850)980-3356
201 NAGELSON-MCCORMICK CELL - 850-228-0807 210 DEVERS 850.575.8533
202 TROPEPE 954-444-2736 212 DICKINSON pur2/16/07 322-6629
203 MARSEE 850.847.1450 222 DUSENBURY (850)350-4422
204 HOWELL (850) 678-3238 317 EDWARDS (850)219-3733
205 CARVER (850)575-4509 509 ERSKINE (pur. 2/28/07) H: (954)384-7804
206 ODHAM pur6/2/06 850.575.7188 424 FAWAZ pur 2/06 (313)359-1765
207 NORTON 850.339.9850 517 FSU FOUNDATION
208 208 MARTIN (850)383-1162 113 FUNK (850) 575-7908
209 209 LIMONGI 221 GAVIN pur. 5/17/07
210 210 DEVERS 850.575.8533 408 GEORGE (850)284-0103
211 BROWN (727)939-9190 313 GILBERT (904)356-2054 W
212 DICKINSON pur2/16/07 322-6629 502 GILBERT 850.893.7458
213 BAKER 850-284-7549 310 GRAHAM (850)222-7387
214 ALSOBROOK (850)576-3566 409 GREEN (850)350-0116
215 NORWOOD LIEN MAR 30 07 220 GREER (850)576-9099
216 LEADON pur. 2/22/05 (850)591-0772 514 GREGORY (850) 575-3305
217 VOLLENWEIDER 307 GRIFFIS pu. 11/17/06 904-294-4242
218 218 KELLY 504-256-0303 401 HARMS (850) 576-5202
219 WINTERS 303 HARMSEN (850)339-8766 Jessie
220 GREER (850)576-9099 515 HERRMANN-TURNER (850)575-5308
221 GAVIN pur. 5/17/07 114 HERZOG/POPPELL (850)877-9648
222 DUSENBURY (850)350-4422 204 HOWELL (850) 678-3238
301 LANDRY (850) 894-5257 508 HUTSON (352)753-3381
302 UNGLAUB 308 INFINGER 850.386.5266
Page 1 of 3
 10:06 PM
Westwood Homeowners Association, Inc.
02/19/08
Customer Phone List
February 19, 2008

Returned
Proxy
Already Unit Customer Phone Unit Customer Phone

303 HARMSEN (850)339-8766 Jessie 404 JANSEN 850.894.0603

304 ROWLAND (850) 575-9552 218 KELLY 504-256-0303
305 305 BOYETTE (904)589-9299 H 301 LANDRY (850) 894-5257
306 306 MATTESON H (813)792-8139 216 LEADON pur. 2/22/05 (850)591-0772
307 GRIFFIS pu. 11/17/06 904-294-4242 506 LEE
308 INFINGER 850.386.5266 209 LIMONGI
309 ROTAN (850) 575-3167 H 413 MADDOX
310 GRAHAM (850)222-7387 203 MARSEE 850.847.1450
311 BOOTH (229)455-3471 208 MARTIN (850)383-1162
312 312 URAM (561) 791-9430 306 MATTESON H (813)792-8139
313 313 GILBERT (904)356-2054 W 101 MCCABE (850)574-0546
314 REEVES (850) 575-9054 403 MCCABE (850)574-1097
315 OSBORN pur 06/06 (850) 350-2057 412 McHARDY-GRANT (850)575-0579
316 316 CLAUSON (850)476-8686 410 MCMILLAN/HYDER
317 EDWARDS (850)219-3733 518 MEYERS (727) 539-7726
401 HARMS (850) 576-5202 201 NAGELSON-MCCORMICK CELL - 850-228-0807
402 WANG (850) 574-4969 512 NEWTON (850)575-1638
403 MCCABE (850)574-1097 207 NORTON 850.339.9850
404 404 JANSEN 850.894.0603 215 NORWOOD LIEN MAR 30 07
405 BIRDSONG & SHUMATE (352)318-1924 103 NOVELLIERE (561)644-5498
406 PERCY 850.294.9555 206 ODHAM pur6/2/06 850.575.7188
407 TOMLINSON 850.576.2984 315 OSBORN pur 06/06 (850) 350-2057
408 GEORGE (850)284-0103 406 PERCY 850.294.9555
409 GREEN (850)350-0116 109 PETTRY (904)273-8286
410 MCMILLAN/HYDER 417 PORTER (850) 893-3357 H
411 STEVENSON 850.893.2462 116 RANSOM (850) 575-9012
412 McHARDY-GRANT (850)575-0579 314 REEVES (850) 575-9054
413 MADDOX 102 RESURRECCION (904)298-0178
414 WARMKA Alex (703) 740-7054 108 ROBERTS (850)656-2606
415 SUBLETTE (850) 575-2738 507 ROBERTS (540)449-5544
416 416 BIELEC C: (850) 321-6909 309 ROTAN (850) 575-3167 H
417 PORTER (850) 893-3357 H 304 ROWLAND (850) 575-9552
418 418 CLOTFELTER (850)980-3356 503 RYAN cell (850)509-7977
419 419 WILLARD (850) 576-5030 521 SNYDER H: 850.893.8030
420 ANGEL (954)987-1942 520 SPIRNOCK 850.575.0888
421 421 BECK (813)634-0726 411 STEVENSON 850.893.2462
422 STEWART 850.545.2746 422 STEWART 850.545.2746
423 TOMASI 269.921.1162 516 STUBBS 850.576.0403
424 FAWAZ pur 2/06 (313)359-1765 415 SUBLETTE (850) 575-2738
501 WARREN (850) 580-1513 423 TOMASI 269.921.1162
502 GILBERT 850.893.7458 407 TOMLINSON 850.576.2984
Page 2 of 3
 10:06 PM
Westwood Homeowners Association, Inc.
02/19/08
Customer Phone List
February 19, 2008

Returned
Proxy
Already Unit Customer Phone Unit Customer Phone

503 503 RYAN cell (850)509-7977 202 TROPEPE 954-444-2736

504 WITOWSKI (pur. 5/9/2006) (727)744-6075 115 TWEEDIE 850.556.4338 (Sarah)
505 CHITTY (850) 576-9603 302 UNGLAUB
506 LEE 312 URAM (561) 791-9430
507 ROBERTS (540)449-5544 107 USSERY (850)575-1224
508 508 HUTSON (352)753-3381 111 VANCORE (850)894-5018 H
509 ERSKINE (pur. 2/28/07) H: (954)384-7804 510 VANCORE (850)681-6118
510 VANCORE (850)681-6118 519 VINE (229)377-4144
511 ZHANG 217 VOLLENWEIDER
512 NEWTON (850)575-1638 402 WANG (850) 574-4969
513 WOMELSDORF/HENSLEY H: 727-943-7534 414 WARMKA Alex (703) 740-7054
514 GREGORY (850) 575-3305 501 WARREN (850) 580-1513
515 HERRMANN-TURNER (850)575-5308 110 WHIDDON (850)576-1560
516 STUBBS 850.576.0403 419 WILLARD (850) 576-5030
517 FSU FOUNDATION 117 WILLIAMS pur3/22/07 716-867-2908 or 2508
518 MEYERS (727) 539-7726 219 WINTERS
519 VINE (229)377-4144 504 WITOWSKI (pur. 5/9/2006) (727)744-6075
520 520 SPIRNOCK 850.575.0888 513 WOMELSDORF/HENSLEY H: 727-943-7534
521 SNYDER H: 850.893.8030 511 ZHANG

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