Al Reyami Interiors AP Invoice approval workflow Demo

Author: Creation Date: Last Updated: Document Ref: Version:

Selvaraj C 18-Jan-2011 18 December 2012 ARI/APINV APVL WF/V1.0 2.0

Approvals:
Name Position Organization Signature

Rakesh Radhakrishnan Balasubramaniam

Project Manager Sr.Manager(Internal Audit)

Grand Online Development Al Reyami Interiors

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Document Control
Change Record
1

Date 18-JAN2011

Author Selvaraj.C

Versio n 1.0

Change Reference Initial Document

Reviewers

Name Selvaraj.C Rakesh Radhakrishnan Balasubramaniam

Position Financial Functional Consultant-GOD Project Manager-GOD Sr.Manager (Internal Audit) - ARI

Distribution

Copy No. 1 2

Name Library Master GOD Library

Location Project Library Project Manager

Note to Holders: If you receive an electronic copy of this document and print it out, please write your name on the equivalent of the cover page, for document control purposes. If you receive a hard copy of this document, please write your name on the front cover, for document control purposes.

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Preface

his document explains the process of Invoice Approval process in Oracle Payables Module based on the requirement/issues raised Dubai as up part the of Oracle in Implementation will this be document Project. on the by

by the project stakeholders of Accounts Department at Al Reyami Interiors(ARI), Configuring/Setting system based

recommendations/information

mentioned

consultants from Grand Online Development (GOD) along with the recommendations/confirmation from the relevant stakeholders of ARI. The more accurate, precise and complete the design, the better will be the building, transition and data entry. All the information mentioned in this document applies to ARI unless otherwise specified in a separate paragraph.

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Process Configurations 1. 2. 3. 4. 5. 6. 7. 8. 9. Setup the Business Group Setup the Finance Modules Create the Employees Designate the Preparer and approver (Assign the Supervisor) Create the Users and Assign the Responsibility Grant the Role Grand the Access from functional administrator Set the Profile option AME:Installed at the application level as Yes Setup the Invoice workflow 1. Select the Transaction type 2. Define the Components attributes Conditions Action Types Approver Groups 3. Define the approval rules 4. Test work bench 10. Enable the invoice workflow option in Payables options Transactions 1. 2. 3. 4. Enter the invoice (By accountant), by giving the Requester name Validate the invoice Send it for approval Approver will review and approve it

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In Detailed 1. Setup the Business Group

2. Setup the Finance Modules

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3. Create the Employees - Supervisor

Accountant

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4.

Assign the supervisor

5. Create the users, assign the Employee and Responsibility

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6. Grant the Role Login with Sysadmin Responsibility = User Management Enter the user NAME: Senthil Click Assign Role Change from Roles and responsibilities to Role

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7. Grant the access from functional administrator Change the Responsibility to Functional Administrator Click Create

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8. Set the Profile options @ the Application Level

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9. Setup the Invoice workflow 1. Select the transaction type Resp: Approvals management Business Analyst

2. Components a. Attributes Existing can be used b. Conditions

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c. Action types

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D.Approver Group

3. Approval Rule

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4. Run Test

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10.Setup the Invoice approval workflow option at Payable options window

Transactions Need to select the Requester by selecting Show field, and select the requester

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Open and Closed Issues for this Deliverable

Open Issues

ID

Issue

Resolution

Responsibili Target ty Date

Impact Date

Closed Issues

ID

Issue

Resolution

Responsibil ity

Target Date

Impact Date

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