INSPECTION ASSESSMENT GROUP

NOTICE
This Quality Plan Template is provided by Saudi Aramco and is intended to provide guidance for contractors in the development and preparation of their Quality Plan. Saudi Aramco has adopted the basic framework and definitions of the International Quality System Standard ISO-9000 series within this template. The content and presentation of this template is based on a fictional company (XYZ) and is in no way intended to reflect or restructure contractors corporate and project organizations responsible for managing, performing and verifying the works. Use of this template will in no way provide automatic approval of contractors Quality Plan by Saudi Aramco. It would be expected that the structure and content of Contractors Quality Plan would differ from this template as Contractor Quality Plan will be project specific, indicating his own organizational structure, procedures, processes and resources required to meet contractors contractual obligations.

COMMENT

XYZ COMPANY

DOCUMENT TITLE PROJECT QUALITY PLAN TEMPLATE DOCUMENT NO.

Index 1.0 2.0 3.0 4.0 5.0 6.0 Quality Polity Statement: Introduction: Management Responsibility: Quality System Outline: Quality System Procedures: Inspection and Test Pla n Attachments

Page 5 6 13 25 48 50 51

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

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TABLE OF CONTENTS SECTION 1: SECTION 2: QUALITY POLICY STATEMENT 1.1 Statement of Authority INTRODUCTION 2.1 Amendments and Re -issue 2.2 Manual Amendment Record document 2.3 Quality Objectives 2.4 Wording and Definitions 2.5 Distribution List MANAGEMENT RESPONSIBILITY 3.1 XYZ Company Quality Policy 3.2 Organization 3.3 Means and personnel for verifications 3.4 Management Review XYZ COMPANY QUALITY SYSTEM OUTLINE S 4.1 Management responsibility 4.2 Quality System 4.3 Contract Review 4.4 Design Control 4.5 Project Change Control 4.6 Documents and Data Control 4.7 Purchasing 4.8 Control of customer supplied product 4.9 Product identification and traceability 4.10 Process control 4.11 Inspection and testing 4.12 Control of inspection, measuring and test equipment 4.13 Inspection and test status 4.14 Control of non -conformance 4.15 Corrective and preventive action 4.16 Handling, storage, packaging, preservation and delivery 4.17 Control of quality records 4.18 Internal Quality Audits 4.19 Training 4.20 Statistical Techniques 4.21 Quality Management Reports 4.22 Procedure for preparation, style and format of procedures
-

SECTION 3:

SECTION 4:

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SECTION 5:

XYZ COMPANY QUALITY SYSTEM PROCEDURES

SECTION 6:

INSPECTION AND TEST PLAN

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PROLOGUE
This Quality Plan Template provides guidance for Contractors for developing quality plans. It applies to hardware, software, processed material and services. A quality plan is a requirement of Schedule Q (Rev5/00) Quality Assurance And Control, Inspection And Testing. This Quality Plan Template must be read in conjunction with ISO 10005: 1995 Quality Management Guidelines for quality plans. Contractor project quality plan should include, or refer to, a detailed Inspection and s Test Plan or details of any design reviews to be carried out. It should define the frequency of audit. Quality plans only need to be as complex and extensive as the project demands. Whatever the project size, the quality plan and its content need to be appropriate to the management of quality in that project. It should be noted that although this quality plan Template is provided by SAUDI ARAMCO, ownership of the program lies with the Contractor. Moreover, the requirements contained in Contractor quality plan shall take s precedence over those in Contractor quality system. s

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SECTION 1:

QUALITY POLICY STATEMENT

The XYZ Company Limited specializes in the design, procurement, fabrication, construction and installation of facilities to the oil/gas and related industries. The nature of the company and activities places particular emphasis upon experience, expertise, capability, reliability and quality. The prime objective of the management of The XYZ Company Limited is to provide facilities and associated services in a manner which conform to contractual requirements. In order to achieve this objective, it is the pol icy of The XYZ Company Limited to establish and maintain an efficient and effective quality assurance program, planned and developed in conjunction with all management functions. Determination of conformance of work to contract requirements is verified on the basis of objective evidence of quality. The quality assurance program of The XYZ Company Limited is based upon the requirements of ISO 9001:1994 Quality SystemsModel For Quality Assurance In Design, Development, Production, Installating And Servici ngand Schedule Q Quality Assurance and Control, Inspection and Testing of the contract. The XYZ Company Limited Quality Plan and the systems included therein, describe s how the quality assurance program of The XYZ Company Limited is designed to ensur e that all quality requirements are recognized and that a consistent and uniform control of these requirements is adequately maintained. The XYZ Company Limited Quality Plan s also defines how effective control is established.

Signed: Name: Title: Date:

_________________ ________ _________________________ _________________________ _________________________

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SECTION 2:

INTRODUCTION

No company can be successful without satisfied customers. Our success has been achieved by a continuing commitment, t o our customers, to provide them with what was promised. This lies at the very heart of our quality objectives. We have always taken on board the definition of quality as being first time conformance to defined requirements. Moreover, we have adopted the premise that quality is driven by and defined by the customer. In short, we have a strong customer focus and are convinced that quality is what the customer says it is. The function of this Quality Plan (QP) therefore is to describe and set out the gener al quality policies, procedures and practices of the XYZ Company. This QP has been compiled on the basis of ISO 10005. It also serves as a reference between ISO 10005 and XYZ Company internal Quality Management System. It is a s management tool to keep employees of XYZ Company aware of their responsibilities with the internal quality approach and can be used for marketing. It is also a suitable training document. It can reduce the learning curve due to employee turnover and can assist in the continuity of events in such cases. Measurement of the cost of quality must be a fundamental consideration in the design, in the development and in the maintenance of the system. The need to impose discipline, where it was previously not considered necessary, can o nly be achieved if the potential rewards of improved profitability and turnover are appreciated by the ill disciplined. A person who makes no mistakes makes nothing and will never gain experience. However, the secret is to build upon one mistakes and ne ver repeat them. This is the s basic principle of Quality Management and it is the prime reason why a formal Quality System must be introduced as companies grow and their organization and structure become more complex. The informal systems, which served XYZ Company well when it was smaller, can no longer be tolerated. Quality Management is a key ingredient in maintaining the continuing success of XYZ Company. There will always be a danger that the discipline, which it imposes on us, will be regarded by some as an additional layer of bureaucracy. This we will guard against at all times. The principles of Quality Management must be company wide. In fact, they must extend even further and become a co -operative venture between our sub -contractors and ourselves. This is fundamental to the eventual success of sub -contracts since our sub contractors must also take on board our definition of quality and establish, document and maintain effective and economical Quality Systems to ensure and demonstrate that products i .e. results of activities or processes, conform to specified Saudi Aramco Schedule Q requirements. This QP, and the typical procedures outlined herein describe how XYZ Company Quality
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Management System is designed to ensure that quality requirements are recognized and that consistent and uniform control of these requirements is adequately maintained. The QP defines how effective control is established by use of formal written procedures. The QM System includes provision for prompt detection of discrepanc ies and for timely and effective corrective action. 2.1 Amendments and Re-issue Quality Assurance Department shall review the Quality plan periodically with other departments to re -affirm its adequacy and conformity to Saudi Aramco requirements. The minimum frequency for review of the Quality Plan is once every 6 months. Amendments to the Quality Plan are made as required to reflect the current quality assurance program. The amendments are made by replacement of the applicable page (s). Each amended page is identified by amendment number and date of amendment. Amendments are numbered consecutively until such time as a new issue incorporates all such changes. When changes affect a considerable number of pages, and in any case after not more than ten amend ments to one issue, the Quality Plan is re-issued. Issues are identified by numbers in numerical order. Each issue cancels and replaces all previous issues and amendments. The Quality Plan Amendments Record indicates all the amendments to the latest issue of the Quality Plan. A complete list of Quality Plan holders is retained by the Quality Assurance Department. Amendments and re -issue of the Quality Plan are automatically distributed to all registered holders. 2.2 Quality Plan Amendment Record Document The Quality Plan Amendments Record indicates all the amendments to the latest issue of the Quality Plan. When the Quality Plan is revised, sections so affected shall be inserted and the superseded sections shall be removed and destroyed. Any additions or alterations to the test on any page shall be highlighted by underlining or by the inclusion of a vertical line in the right hand margin.

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QUALITY PLAN AMENDMENT RECORD DOCUMENT

DATE SECTIONS/PAGES OF QUALITY PLAN EFFECTED REV. NO. ISSUE NO. MODIFICATION AND /OR ADDITION SIGNED

10.30.00 11.28.00

Initial issue Sect. 4/pg 2 & 3

0 1

0 0

None Pg 2 & 3 modified Para 1& 5

A. N. Other A. N. Other

2.3

Quality Objectives
The objectives of the Quality P lan are: ? ? To ensure that approved methods and procedures are in place and utilized, as they apply, for each phase of a project. ? ? To optimize the reliability, operability and maintainability of the facilities. ? ? To optimize the planned production profiles and installation availability within the constraints of the respective availabilities of the facilities. ? ? To minimize scrap and rework during the life of a project. ? ? To ensure that the safety of personnel, the facilities and environment have been carefully considered and that the appropriate measures have been implemented. ? ? To comply with international and Saudi Aramco codes and standards. ? ? To demonstrate the fulfillment of Saudi Aramco requirements. s ? ? To maintain an effective and economical program for qu ality, to satisfy Saudi Aramco requirements. ? ? To demonstrate both recognition of the quality requirements of the project and an organized approach to satisfy these. ? ? To ensure that quality requirements are determined and satisfied throughout all phrases of contract performance, including, as applicable, design, developing, procurement, construction and pre -commissioning. Page 8 of 50

? ? To maintain an effective and economical program for quality, to satisfy Saudi Aramco requirements as defined in Schedule Q Quality Assu rance and Control, Inspection and Testing. ? ? To demonstrate both recognition of the quality requirements of the project and an organized approach to satisfy these. ? ? To ensure that approved practices, procedures, inspection and test plans and Audit program are in place and utilized, as they apply, throughout all phases of a project.

? ? To provide for early and prompt detection of deficiencies and for timely and effective
corrective action.

2.4

Wording and Definitions Those Quality Management and related terms used in this Quality Plan are defined below. Wherever possible, reliance is placed on ISO 8402 Quality management and quality assurance Vocabulary, and if a term is defined therein, the definition is quoted, with explanatory notes as relevant.

Appraisal: Assessment of a supplier capability of controlling quality carried out s before placing orders. Certification: The authoritative act of documenting compliance with requirements. Note: The requirements can relate to personnel, processes, products, organizations and services. Compliance: An indication or judgment that the product or service meets the requirements of the relevant specification or regulation; also the state of meeting the requirements. Customer: Recipient of a product provided by the s upplier. Notes: ? ? In a contractual situation, the customer is called the COMPANY ie Saudi Aramco. ? ? The customer may be, for example, the ultimate consumer, user, beneficiary or purchaser. ? ? The customer can be either external or internal to the organization. Corrective Action: Action taken to eliminate the causes of an existing nonconformity, defect or other undesirable situation in order to prevent recurrence.
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Documentation: Any recorded or pictorial information describing, defining, procedures or results . Defect: Non-fulfillment of an intended usage requirement or reasonable

Design Control: The verification that design criteria comply with specified requirements; that design data and methods are valid for the range of application; and that the comple ted design satisfies the design criteria. Design Review: A documented, comprehensive and systematic examination of a design to evaluate its capability to fulfill the requirements for quality, identify problems, if any, and propose the development of so lutions. Note: A design review can be conducted at any stage of the design process, but should in any case be conducted at the completion of this process. Hold Point: work will be held until the inspection or test has been satisfactorily
completed.

Improvement: Actions taken by XYZ Company to increase the effectiveness and efficiency of activities and processes in order to provide added benefits to both XYZ Company and its Sub-contractors. Inspection: An activity such as measuring, examining, testing or gauging one or more characteristics of an entity and comparing the results with specified requirements in order to establish whether conformity is achieved for each characteristic. Non-conformity: Non-fulfillment of a specified requirement. Note: The definition covers the departure or absence of one or more quality characteristics (including dependability characteristics), or quality system elements from specified requirements. Procedure: A specified way to perform an activity. NOTES: In many cases, procedures are documented (e.g. quality system procedures). When a procedure is documented, the term written procedure or documented procedure is frequently used. Product: Result of activities or processes.
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NOTES: 1. A product may include service, hardware, processed materials, software or a combination thereof 2. A product can be tangible (e.g. assemblies or processed materials) or intangible (e.g. knowledge of concepts), or a combination thereof. 3. A product can be either intended (e.g. offering to customers) or unintended (e.g. pollutant or unwanted effects). Quality: The totality of characteristics of an entity that bear on its ability to satisfy stated and implied needs. Quality Policy: The overall intentions and direction of an organiza tion with regard to quality, as formally expressed by top management. Quality Management: All activities of the overall management function that determine the quality policy, objectives and responsibilities, and implement them by means such as quality planning, quality control, quality assurance and quality improvement with XYZ Company Quality System. s Quality System: XYZ Company organizational structure, procedures, processes s and resources needed to implement quality management. Quality Control: XYZ Company employs operational techniques and activities that are used so that its operations and services conform to the quality requirements as laid down in Saudi Aramco documents. s Quality Assurance: All the planned and systematic activities implemented within XYZ Company quality system, and demonstrated as needed, to provide adequate s confidence that an entity will fulfill requirements for quality. Quality Plan: A document setting out the specific quality practices resources and sequence of activities relevant to a particular product, service, contract or product. Quality Audit: A systematic and independent examination to determine whether quality activities and related results comply with planned arrangements and whether these arrangements are implem ented effectively and are suitable to achieve objectives. Repair: Action taken on a non -conforming product so that it will fulfill the intended usage requirements although it may not conform to the originally specified requirements. NOTES: Repair is one type of disposition of a non-conforming product. Repair includes remedial action taken to restore, for usage, a once conforming but now non-conforming product, for example, as part of
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maintenance. Review: An independent assessment undertaken by an individ ual or group the area under review. Rework: Action taken on a non -conforming product so that it will fulfill the original requirement. NOTE: Rework is one type of disposition of a non-conforming product. Safety-related: Pertaining to those items of pla nt, the satisfactory performance of which is important to the prevention of consequences of such accidents. Specification: The document that prescribes in detail the requirements with which the product or service has to comply. Standard: A document appro ved by a generally recognized body which results from the process of formulating and applying rules for an orderly approach to a specific activity. Service: The results generated, by activities at the interface between the supplier and the customer and by supplier internal activities, to meet customer needs. NOTES: The supplier or the customer may be represented at the interface by personnel or equipment. Customer activities at the interface with the supplier may be essential to the service delivery.
Delivery or use of tangible product may form part of the service delivery.

A service may be linked with the manufacture and supply of tangible product. Service delivery: Those supplier activities necessary to provide the service. Supplier: Any individual or organization that furnishes items or services to a procurement document. NOTE: An all-inclusive term that may be used in place of any of the following: vendor, seller, contractor, fabricator, consultant and sub-tier levels. Test: The determination or verification of the capability of an item to meet specified requirements by subjecting the item to a set of physical, chemical, environmental or operating conditions. Witness Point: The inspection will be witnessed by inspection of QC staff.
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2.4 Distribution List Quality Plan holders are assigned specific numbers for the copies retained. Serialization and accountability is the responsibility of the Quality Management Department. Amendments and re -issue to Quality Plan holders are also the responsibility of Quality Management. This Quality Plan shall be held by the following people who will be responsible for inserting revised and removing and destroying obsolete pages. Controlled copies of the Quality Plan must be RED STAMPED by Quality Management with the individual assigned serial number (below) entered in Red. Uncontrolled copies of this QM Plan will be stamped in black UNCONTROLLED. SERIAL NO.: ____________________ ISSUE NO.: ____________________ CHECKED BY: _________________ APPROVED BY: ________________

ISSUE DATE: ____________________

The list of holders of controlled copies of the Quality Plan include: Name of Holder Project Manager Deputy Project Manager Construction Manage r Procurement Manager Project Engineer Quality Assurance Manager Client Client Client Serial No. XYZ Company 1 XYZ Company 2 XYZ Company 3 XYZ Company 4 XYZ Company 5 XYZ Company 6 XYZ Company 7 XYZ Company 8 XYZ Company 9

Note: Additional copies of the Quality Plan shall be issued to key personnel on a need to know basis.

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SECTION 3:

MANAGEMENT RESPONSIBILITY

3.1

XYZ COMPANY Quality Policy Management statement concerning the quality policy is given under section 1. s

3.2

Responsibility & Authority This section of the Quality Plan sets forth the organizational arrangement employed by XYZ Company in providing support services and in executing projects they undertake. It also defines the organizational relationship, responsibility, authority and lines of communication of the Quality Management function. (See Figure I & II) In providing effective management of projects and support services, XYZ Company assures optimum use of manpower, technological and financial resources utilizing expertise fr om a variety of disciplines to meet the requirements of their customers. Such expertise is developed around highly competent, technical and managerial personnel experienced in engineering and construction techniques. These personnel comprise of affiliated organizations. To this end, XYZ Company has an obligation to ensure that the final product i.e. result of activities or processes meets its fitness for purpose and has been carried out in accordance with the Job Specification and is consistent with desig n requirements.

XYZ Company organization consists of the following: ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? ?? Project Manager Deputy Project Manager Project Contract Engineer Project Quality Assurance Manager Project Planning and Cost Engineer Project Engineer Construction Manager Material Inspector Quality Control Supervisor Field Engineer Supervisor at Sub -contractors works Construction Superintendent Document Controller Materials Controller Coating and Painting Inspector
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? ? Procurement QC Supervisor Project Manager The Project Manager ha s overall authority and responsibility for all aspects of the Project. His responsibilities include but are not limited to the following: ? ? representation of XYZ Company towards Saudi Aramco for all matters relating to a Contract. ? ? overall management of t he project activities and control of the related personnel ? ? approval of the Project Master Schedule and control of its fulfillment ? ? implementation of any step which may be required to prevent or minimize delays, budget over-running, conditions adverse to quality objectives ? ? submittal of progress reports the Client ? ? coordination and supervision of activities of the Consortium partners ? ? maintenance and coordination of contacts with the local authorities for all matters related to the work execution The above task will be achieved by coordinating activities of the Project Personnel. Deputy Project Manager The Deputy Project Manager report directly to the Project Manager and assists him in the day-to-day execution of the Project activities. During the absence of the Project Manager, the Deputy Project Manager shall be the Representative of the XYZ Company. Project Contract Engineer The Project Contract Engineer shall be responsible for: ? ? Assistance and support to Project Manager for any contractual matter ? ? Coordination of Contract Review activities ? ? Control of correct issuing of Change Order Requests, Change Orders
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and Claims. ? ? Maintenance of correct flow of Project Correspondence ? ? Preparation of minutes of meeting. Quality Assurance Manager The Quality Assurance Manager directs activities of the Project Quality Organization, reporting directly to the Project Manager, but maintaining an operational link with the Project Sponsor. His responsibilities include but are not limited to: ? ? Preparation, review, updating and distribution of the Project Quality Plan. ? ? Issue of Project Quality procedures, Project Inspection and Test Plans and forms ? ? Review of Quality documentation issued by XYZ Company ? ? Assignment of Quality related tasks within the framework of the project ? ? Review of Inspection Reports and of related Non -conformance Reports ? ? Evaluation of Suppliers/Sub-contractorsQuality systems ? ? Verification, by means of a planned Audit schedule that the established Quality Program is being implemented by Subcontract ors ? ? Verification by means of a planned Audit schedule that the requirements set in the Quality Plan are met. ? ? Coordination and supervision of activities relative to the collation of the Project Record Books. ? ? Determining and reporting to the Project Manage r the principal causes of quality loses. ? ? Determining with the Project Manager where improvements are required and where necessary, recommending corrective action. Project Planning and Cost Control The Project Control Engineer is responsible for control aspects of the project. His responsibilities include but are not limited to: ? ? Preparation of scheduling and cost control procedures in conformance with the requirements of Saudi Aramco and with the
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?? ?? ?? ?? ??

in-house standards Preparation, in collaboration with the Project Manager, and updating of the Project Master Schedule Monitoring the progress of the Project activities, indicating where corrective actions are required Preparation of the Progress Reports for the Project Management and for Saudi Aramco Monitoring of the Project financial performance and updating of the budget Assistance to the Project Manager in assessment of cost and time impact of work changes

Project Engineer The Project Engineer directs and coordinates the engineering activities pertinent t o execution of the Project. His responsibilities include but are not limited to: ? ? Ensure the interdisciplinary coordination of the various specialist design groups and optimization of solutions ? ? Verify the compliance of design with the Project quality requirements and contractual obligations ? ? Ensure the timely availability of pertinent technical documents as per established document release schedule ? ? Promote any steps which may be required to prevent or minimize delays of engineering activities ? ? Analyze changes in the Scope of Work and assist the Project Manager/Project Planning and cost Control in assessing the relevant costs and implications ? ? Issue of Purchase Requests for material and/or equipment related to the Project Construction Manager The Constructio n Manager controls and coordinates all Work activities carried out in the construction site. His responsibilities include but are not limited to: ? ? Establishment and implementation of procedures for execution of the Work ? ? Cooperation in the definition and u pdating of the detailed construction schedule, including redesignation of priorities where
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?? ?? ?? ?? ?? ??

necessary Control and coordination of the work entrusted to Sub -contractors Planning and scheduling of the work force and equipment demand Cooperation in definition of the materials delivery schedule Preparation of data required for compilation of the Work Progress Report Preparation of the change order proposals Assistance to the Project Manager in discussions with Saudi Aramco

Note: The Construction Manager is assisted in the above tasks by Discipline Superintendents and Supervisors. Quality Control Manager His responsibilities include but are not limited to: ? ? Managing Quality Control functions for the Project including planning of Quality Control inspections and preparation of reports ? ? Controlling corrective actions. ? ? Assigning Quality Control personnel to various areas of activity Monitor inspections progress, review Inspectorsreports and documentation and verify, upon completion of the work, that all requirements have been met and that the required Quality records have been collated and filed ? ? Monitoring on a day to day case XYZ Company Project complaints with the approved quality plan(s) ? ? Following a suitably start and approved procedure for the formal control of deviation/waivers from the job specification. ? ? Review and approve as necessary, quality related procedures such as: - Weld procedure specifications - Weld procedure qualifications - Welder qualification - NDT procedures - Heat treatment procedures - Cleaning and pressure testing procedures - Preservation procedures ? ? Oversee the daily content and consistency of subordinate inspectors daily inspection logbooks. Note: The Quality Control Manager is supported by Supervisor and discipline inspectors.

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Procurement Quality Control Supervisor His responsibilities include but are not limited to: ? ? Review requisitions and purchase orders for compliance with contract requirements ? ? Preparation of purchase order(s) inspection assignment packages ? ? Review of sub-vendors quality procedu res ? ? Establish agenda for pre -inspection meetings ? ? Scheduling and coordination of source inspection ? ? Ensure inspection assignment packages are correctly distributed ? ? Assist QC inspectors in all aspects of their work to ensure that all project requirements are fulfilled and that all inspections required are carried out and correctly recorded. Field Engineer He is responsible for coordinating and solving problems that may arise in connection with the revision or updating of field engineering during performance of the Work assigned to XYZ Company. His responsibilities include but are not limited to: ? ? Monitor implementation and adequacy of the construction/installation procedures established for the project ? ? Receipt of all the technical documentation on site ? ? Filing, reproducing and distribution of all technical documents required for performance of the Work ? ? Updating and revision of the drawings according to amendments and modifications carried out in field Depending on the project complexity, the field Engineer i s assisted on field by Technical Clerks and Document Control. Supervisor at Sub -contractors Works The supervisor is XYZ Company project representative and shall liaise with Saudi Aramco representative at the Sub -contractor premises. s s His responsibilities include but are not limited to: ? ? Verify the progress of Sub -contractor work and collect planning s and reporting documentation to be included in the overall progress
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?? ?? ?? ??

report Evaluate site changes proposed by Sub -contractor and if acceptable obtain Saudi Aramco approval. s Collect all Sub-contractors Quality Records Verify that the quality standard of Sub -contractor work is in s compliance with contractual specification and approved procedures Transmit to the Project Management offices all necessary documentation generated by the Sub -contractor.

Construction Superintendent The Construction Superintendent is responsible for the performance of the part of the works assigned to XYZ Company according to the established construction/installation procedures a nd in house standard criteria. He shall manage the personnel and equipment available to carry out the contractual works and, in particular, shall coordinate the pertinent logistic activities. During the execution of offshore operations, he shall maintain overall supervision and coordination of the operations spread composed of the various vessels and /or organizations involved the works execution. Document Controller The Document Controller shall manage all the information concerning the Project. His responsibilities include but are not limited to: ? ? Promote of the formal management of the information system ? ? Interface with peripheral units and sites to activate training on the use of the info system ? ? Record and manage incoming and outgoing correspondence ? ? Distribute documents in a controlled manner ? ? Organize the correspondence archive and make sure that this is aligned with the one on site Materials Controller The Materials Controller reports to the Construction Manager. His responsibilities include but are not limited to: ? ? Receiving inspection and record keeping of all material both free issuefrom Saudi Aramco and XYZ Company supplied material.
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? ? Reporting of non -conformances, the monitoring of careful segregation of quarantined material and rectificat ion of defects and clearance of materials from quarantine. ? ? Assuring the traceability of uniquely identified critical materials while materials are in storage. ? ? The monitoring and recording of the condition and state of preservation of materials released fro m storage for processing and/or construction. Welding/NDT Inspector The Welding/NDT Inspector reports to Quality Control Supervisor. His responsibilities include but are not limited to: ? ? Reviewing quality related procedures ? ? Ensuring that accurate, conc ise records of approved welding, NDT and heat treatment procedures are maintained by XYZ Company. ? ? Ensuring that accurate records of welder qualifications and performance are maintained, such that welder traceability and poor performance trends are readily identifiable. ? ? Endures that qualified and competent operatives undertake NDT work. Advises where NDT techniques are considered unsuitable and where the competency of the operative might be questionable. ? ? The Inspector shall ensure that Construction Contract or complies with the requirement of the approved contract quality plan, including all the sequential inspection operations associated with weld preparation, fit up, weld execution and testing. All non conformances shall be reported and recorded. The Insp ector shall be available for formal stage witness inspection defined within the XYZ Company Inspection & Test Plan. s ? ? Report daily a description of each days work. Coating and Painting Inspector The Coating and Painting Inspector reports to Quality Co ntrol Supervisor. His responsibilities include but are not limited to: ? ? Monitoring XYZ Company compliance with the requirements of s the contract scope of work, technical specifications and contract
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quality plan insofar as it applies to: - Coating work (ce ment weight coating and bitumastic or epoxy systems of coating and wrapping); - Painting work; - Insulation work;
Temporary preservation work using coating and wrapping materials.assisting the Material Inspector in the task of overseeing final dimension checking, positive identification and preservation of completed coated pipe joints.

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Figure I XYZ COMPANY PROJECT ORGANIZATION CHART

SAUDI ARAMCO Corporate QA Manager
Off Site

Project Manager

On Site

Project QA Manager
[b1]

Deputy Project Manager

Engineering Manager

Procurement Manager

Safety Manager Safety Officer

Construction Manager

QC Manager

Material Supervisor

QC Supervisor & QC Organization

Material Engineer

Project Engineer

Superintendent

Planning & Cost Engineer

Personnel Officer

Asst. Superintendent

Asst. Superintendent

Chief Surveyor

Mechanical Supervisor

Electrical Supervisor

Civil Supervisor Page 23 of 50

Instrumentation Supervisor

XYZ COMPANY QC ORGANIZATION CHART (Figure II)

Procurement Manager
QC Manager

QC Supervisor
NDT Subcontractor

Procurement QC Supervisor

Sr. Matl. Receiving Inspector

Senior QC Inspector (1)

Vendor Inspectors (8 ea.)

Matl. Receiving Inspector

QC Inspector Structural (2 ea.)

QC Inspector Mech./ Piping (3 ea.)

QC Inspector Painting (2 ea..)

QC Inspector

E&I (3 ea.)

QC Inspector

Welding (4 ea.)

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Technical Clerk

? ? Reporting both verbally and in writing any non -conformance discovered. ? ? Reporting daily a descriptive of each days work. 3.3 Resources Means and personnel for verification are located within the XYZ Company departments and reflected in the project plan. s The XYZ Company shall be responsible for maintaining up-to-date procedures for his area of management, including procedures for: The checking of such documents as drawings, data sheets, calculations and specifications. The control of design or construction work by use of philosophies, procedures and standards. Standard preparation methods for specification, data sheets, drawings and work packages.

XYZ Company discipline engineer shall ensure that all significant s activities are properly conducted and documented throughout a project, verifying that: All necessary data, specifications, standards and other documents are available before the start of any activity. All the required work, drawings, report and calculations are in fact produced during each activity. Any deviation from the above requirements is properly documented. All documents are systematically numbered or otherwise ident ified, filed, updated as required, and held securely in a system which ensures that they are readily available upon request to assist reviews or audits by the project team and the Quality Assurance Manager.

3.4

Management Review A Quality Management Committee, which comprises the senior executives of XYZ Company, shall be formed to monitor and systematically review the continued effectiveness of XYZ Company QM System. s The Quality Assurance Manager, who shall be responsible for the preparation of the agenda and the writing of the minutes, shall convene

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meetings at approximately six monthly intervals. Lead or Senior Engineers shall report to this committee on specific issues, for example, sub contractor strategy, quality awareness, and non -conformance cost measurement. These management reviews are additional to, and use the findings of, internal audits conducted to ensure continued adherence to the system. Both reviews and internal audits shall be positive and not conducted solely as a matter of expediency r esulting from Quality problems. The Management Review shall: Ensure that management quality policy objectives, assignments, delegations and methods are achieving the required results. Reveal defects or irregularities in any of the elements examined Indicate possible improvements. Check on the effectiveness of management at all levels. Uncover potential danger spots and eliminate waste or loss. Examine the registered complaints from customers. Verify that corrective action procedures are effective.
-

XYZ Company will ensure that Senior Management Reviews are scheduled events included in the quality audit schedule approved by Saudi Aramco Representative in accordance with Paragraph 5.3.2 of Schedule Q. XYZ Company will make presentation of the results a nd recommend actions of such reviews to the Saudi Aramco Representative within three (3) weeks after the schedule review date. Changes to the Quality System that result from XYZ Company Senior Management Reviews shall be s incorporated in the project Qual ity Plans, with the approval of Saudi Aramco Representative. s SECTION 4: XYZ COMPANY QUALITY SYSTEM OUTLINE S

General This section outlines the primary functions of XYZ Company necessary to comply with the criteria of ISO standard 9001. It includes the controls to be exercised on those aspects of the functions which have an effect on quality of the activities, service or process, to ensure conformance to contractual requirements. References are made to written quality procedures related to applicable functions. Each quality procedure shall describe in detail what is to be done, how it should be done, who should do it and when it should be done.
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4.1

Management Responsibility This Quality Plan Template identifies those authorized and responsible for: Ensuring that the activities required by XYZ Company Quality s Management System are planned implemented and controlled and their progress monitored. Communicating requirements and resolving problems across organizational interfaces, both within and extern al to XYZ Company s organization, including defining methods of interacting across these interfaces. Review of audit results to achieve quality improvement. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ QMP-001).

4.2

Quality System 4.2.1 XYZ Company has structured the Quality System employed on the project in accordance with the guidelines of ISO Guide 10005, ISO Standard 9001 1994, and Schedule Q. As such, the Quality System is d esigned primarily to satisfy the managerial needs of XYZ Company and that of Saudi Aramco. 4.2.2 XYZ Company Quality Management System is described in this Quality s Plan and includes organization charts giving key job titles, job descriptions, details of how t he levels are tiered, with the necessary references to procedures, structures, routines and administrative documentation. 4.2.3 Excessive detail has been avoided as it is counter productive for this Quality Plan to be subject to frequent amendments Only the wor king documents (procedures, job descriptions, work instructions, organizations etc.) shall be subject to change as and when necessary 4.2.4 XYZ Company shall submit the Design Phase Quality Plan to the Saudi Aramco Representative for review and approval no late r than forty-five (45) calendar days after the effective date of the Contract. 4.2.5 XYZ Company will submit its Quality Plan(s) to Saudi Aramco Representative for review and approval a minimum of thirty (30) calendar days prior to the scheduled start date of t he procurement, construction and pre-commissioning phases as specified in the WORK Schedule provided in

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Schedule A. 4.2.6 Moreover, the Quality System described in the Quality Plan demonstrates that XYZ Company has a planned and systematic approach to obtainin g and maintaining quality. It shows that personnel have the necessary training to perform their work and definitions for quality and quality related activities are reflected in the documented system and represent XYZ Company interpretation to suit its ow n objectives. s 4.2.7 Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-002). 4.2.7.1 The quality system employed on this project, as per this Quality Plan is based on the guidelines as set down by ISO 9001 - 1994: quality system Model for quality assurance in production, installation and servicing. 4.2.7.2 The establishment and maintenance of this Quality System shall be conducted in accordance with Procedure 4.2 - Quality System. 4.2.7.3 Subcontractor shall submit the names, qualifications and locations of all Quality personnel and agencies, including independent test laboratories; those shall be used during the construction phase. 4.2.7.4 The Project Manager shall be responsible for the overall performance of the P roject. 4.2.7.5 The Project Engineer shall control the Site activities. 4.2.7.6 The Quality Manager shall be responsible for ensuring the implementation of this Quality Plan. 4.2.7.7 At least 30 days prior to any activity, 4.2.7.8 Will designate one qualified personnel as Project Qua lity Representative and submit his qualifications to Purchaser for concurrence. 4.2.7.9 The Quality Manager shall hold regular scheduled meetings with the XYZ Company Quality Department to review outstanding items, upcoming activities, etc.

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4.2.7.10 The Quality Manager shall be responsible for the daily site Quality activities to establish and maintain the project Quality program. His responsibilities include: 4.2.7.10.1 Controlling site inspection and test activities. 4.2.7.10.2 Establishing and implementing the inspection plans and procedures as required. 4.2.7.11 Project Inspection, witnessing, monitoring, and signature shall be in accordance with the approved inspection and test plan. Refer section 6 of the Quality Plan. 4.2.7.12 The inspection and testing requirements shall be carried out in accordance with procedure 4.11: Inspection and Testing. 4.2.7.13 Request For Inspection (RFI), procedure will detail the responsibilities for the following: 4.2.7.13.1 Initiation of the RFI, 4.2.7.13.2 Acceptance of the works, and 4.2.7.13.3 Closing out of actual inspection. 4.2.7.14 Master index and Revisio n control Log shall be maintained to update the revisions, as per Section 1.1 of this Project Quality Plan. 4.2.7.15 A 2-week look ahead schedule and a weekly Inspection Schedule shall be submitted to the Purchaser to schedule the inspection activities. 4.2.7.16 Copies of the approved Quality plan shall be issued to the Projects Manager, Engineering/Procurement Manager, Project Enginee r and Quality personnel. 4.2.8 Quality System Documents 4.2.8.1 Level 1 Quality system documents

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4.2.8.1.1 The Project Quality Plan is the level I and governing document of the quality management system. 4.2.8.1.2 The PQP makes reference to the scope of work. Project Spec ifications, Quality Procedures and Work Instructions meeting the requirements of the Project Quality Statement. 4.2.8.1.3 The Quality Manager shall review and update the Quality plan based on the comment from the project team and Purchaser, to ensure that it reflects the actual functioning of the project. 4.2.8.2 Level 2 Quality System Document Quality Procedures and Project P rocedures employed by the subcontractor form the Level 2 Quality Management System 4.2.8.2.1 Quality Procedures are issued by the Quality Department as the general quality control tool. Project Procedures shall be prepared by the relevant personnel within the project team to supplement the quality procedures or to develop specific procedures for operational and quality activities applicable to the project. 4.2.8.2.2 Level 2 Quality system documents are shown in Section 5 Quality Procedures. 4.2.8.3 Level 3 Quality System Documents 4.2.8.3.1 Work Instructions and Inspection & Test Plans form the level 3 documents. 4.2.8.3.2 Work instructions are prepared based on the Project Specification. 4.2.8.3.3 The Inspection and Test Plan and acceptance criteria are covered in this section.

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4.2.8.3.4 Level 3 documents a re contained in section 5 Work Instructions and Section 6 Inspection and Test plan of this Quality Plan. 4.2.8.4 Level 4 Quality System Documents 4.2.8.4.1 All quality records generated by XYZ Company will be legible and be stored and retained for easy availability. 4.2.8.4.2 Level 4 Quality System Documents, for handover to Saudi Aramco, will be compatible with SAEP -122 Project Records. 4.3 Contract Review XYZ Company shall establish and maintain procedures to ensure: That XYZ Company has the capability to meet the requirements of the contract. That such requirements are adequately defined documented and agreed. That any future requirements differing from those of the contract are resolved and documented. Formal lines of communication Records are maintained of such r eviews.

Whatever the situation may be, a Contract Review shall be carried out after XYZ Company has indicated (in whatever way) its intention to accept a bid or proposal and before any form of agreement/contract is finalized. A similar Contract Review shall be carried out whenever any change, perhaps to the scope of work, or the original contract, is proposed. Such a review shall take place at the bid/proposal stage in cases where the proposal is likely to form part of the final agreement. Contract Review s shall be carried out under the following main headings using a standard form or checklist for the purpose. Much of the information in the contract will be relevant to the Project Quality Plan. If fully detailed in the contract, it shall simply be called up in the Project Quality Plan. 4.3.1 Conditions of engagement Any ambiguities, disagreements to the contract will be identified and recorded and transmitted to Saudi Aramco for resolution.

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4.3.2 Definition of duties The scope of services to be provid ed shall be reviewed and recorded including the role of other suppliers (if any) appointed by XYZ Company. 4.3.3 Technical requirements All technical requirements forming part of the contract shall be identified, reviewed, confirmed as acceptable or for further negotiation and recorded. These shall include as applicable: - Work scope. - Technical standards or specification to be followed - Space, loading and environmental requirements. - Equipment specified by Saudi Aramco. - Saudi Aramco supplied product/services/ information of any type, e.g. standard drawings or details, standard specifications. - Use of methods of analysis specified by Saudi Aramco. - Regulatory requirements. 4.3.4 Project program Key dates for delivery of documents and drawings shall be review ed, confirmed as acceptable or for further negotiation, and recorded. 4.3.5 Resources allocation A preliminary assessment shall be made of supplier staff resources to satisfy s Saudi Aramco requirements within the time allowed for execution. The re sult of s this assessment shall be recorded. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company document (XYZ -QMP-003). 4.4 Design Control XYZ Company Qualify Management System shall ensure that de sign and s development is a controlled function. Procedures shall be established and implemented that assure activities are performed effectively and efficiently in accordance with ISO 9001 and Schedule Q. XYZ Company ensures that design decisions are mad e by authorized qualified personnel who are in possession of or have access to the pertinent design criteria,

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contractual requirements, codes, regulations, standards and guidelines. Essential design considerations, calculations and decisions are clearly, completely and precisely documented in design documents, such as design calculation sheets, specifications, drawings, computer programs, documented quality procedures and instructions, that are free of ambiguities and conflicting requirements and conform to all governing standards and system procedures for such documents. Design documents and the design concepts and requirements expressed therein, are subjected to review and approval by qualified personnel, other than those who did the original design, wit h clearly designated responsibility and authority to do so, prior to release for purchasing, fabrication or construction. Design approvals are based on one or more of the following: - Valid related experience. - Independent review of the analysis and calculat ions involved in the design concepts and decisions. - Appropriate test. Demonstrations. - Other appropriate and adequate objective evidence that the design criteria and documentation requirements have been satisfied. Essential aspects of the design shall als o be reviewed independently by appropriate representatives from XYZ Company. Design documents shall identify those items of the design that are crucial to its safe and proper functioning and specify the quality standards to which these items shall be produced. Deletions from and additions and changes to design documents, subsequent to approval for release shall be identified and documented (see Section 4.5). Deviations from the requirements of design and contract documents, including designated quality standards, shall be subject to the same authorizations as the requirements involved. Incomplete, ambiguous, or conflicting requirements shall be resolved by those responsible for generation and approval of the requirements. In order to control and verify the design of products to meet the criteria as cited above, XYZ Company shall implement and operate design controls to provide for the following: ? ? Design Interface Control which shall define the methods and responsibilities to control the interfaces betw een systems, contractors,

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regulatory authorities, etc. ? ? Initial Checking of Design Documents which shall define the responsibilities and general methods whereby design documents are subjected to a systematic initial check within the original discipline s. ? ? Interdisciplinary Checking which shall define the responsibilities and general methods whereby documents with design interfaces are checked by the interfacing disciplines. ? ? Authorization and Revision Status Identification of Documents which shall define the necessary authorization of documents including standard methods of adding and identifying revisions. ? ? Internal Design Review which shall define the responsibilities and general methods whereby a formal documented and systematic critical study of a design is carried out. XYZ Company will perform its own independent design review prior to submitting its design to Saudi Aramco as specified in Schedule B and will maintain record of its Design Reviews including solicitation, recording and resolut ion of comments. ? ? Design Feedback which shall ensure that problems reported at all stages of a project, or contract, from procurement through assembly, installation, commissioning and servicing, receive attention in such a way as to avoid a repetition of past problems and promote future improvements. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-004). 4.5 Engineering Change Control XYZ Company shall implement and operate a system which shall control changes from wherever they originate and which shall ensure they are channeled through one recording area both in and out The system shall also ensure that all changes are correctly documented and have received authorization fro m the original design source to be actioned. Where design interfaces were involved in the original design, then changes to such design shall include a review by the interfacing disciplines. Engineering change control will provide for four categories of change as follows:

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Category I which is an addition to the contracted scope of work and which results in changes to the specifications. Category 2 are changes to specifications that become necessary to maintain the design integrity. Category 3 are changes to specifications that are proposed as desirable to meet new or additional requirements relating to safety, efficiency, cost and schedule, and also those which became necessary to meet internal and external customer requirements resulting from mark et research. Category 4 are changes to the original scope of work due to the activities of third party sources, which result in excess variations to cost, time and resources. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-005). 4.6 Document and Data Control All essential documents affecting quality shall be reviewed for adequacy and approved for release by authorized personnel. XYZ Company shall make the applicable issues of such documents based on the contractual freeze date available at all functional areas and inspection and test points where they apply so they are readily accessible to the personnel concerned. The issue, control and recall of all engineering documents , is under the jurisdiction of the Engineering Manager. Inspection and Test Plans and other related instructions shall be prepared and issued by the Quality Assurance Department. Test Reports shall be prepared and issued by Discipline and Quality Control. Note: Reporting lines for document and data control may differ from project to project. The system of documentation and data control shall ensure that essential drawings, technical requirements, contract change information, inspection instructions, specifications or any other document required by Quality Management, are available at the time and place of the operation. Approved Quality Procedures, of the latest issue, shall be distributed by the Quality Department to all locations where required for the effective functioning of the Quality Program. All changes to documents shall be implemented in writing and processed in a

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manner, which ensure prompt action at the specified locations. Changes to documents shall receive the same authorizations as the orig inal documents. Records shall be maintained of changes as they are made. Provision shall be made to promptly remove obsolete documents from all points of issue and activity locations XYZ Company shall ensure that contractors prepare and submit request fo r changes to Saudi Aramco documents when required. s Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-006 and XYZ-QMP007). Note: Engineering documents include drawings, specifications, data sheets, procedures, instructions, etc. 4.7 Purchasing Supply of raw material, fabrications, services and finished items shall be processed from acceptable suppliers. To the extent practical, XYZ Company will procure its equipment and ma terial from Saudi Aramco approved sources. Alternative sources for material identified in Saudi Aramco Regulated Vendors Lists (RVL) shall be approved by Saudi s Aramco prior to placing of purchase orders. Other sources for material selected by Purchasing shall be evaluated and approved by XYZ Company Quality s Assurance (QA) Department prior to placing them on the acceptable sub contractors list. Material, for which inspection requirements are specified on Saudi Aramco Form 175, shall be evaluated as sp ecified in Schedule Q, paragraph 4.1. The extent of control over purchasing includes quality surveys and monitoring at the supplier premises as required. s A current list of acceptable suppliers for parts and processes shall be maintained and distributed by the Purchasing Department. Contracts/purchase orders shall be reviewed and endorsed by the QA Department to the extent required to ensure that all pertinent drawings, specifications and complete information relative to the item(s) procured are listed and that the sources of supply have all the data required to supply goods of an acceptable quality

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All purchase orders and associated reference data shall be available for review by Saudi Aramco when requested. XYZ Company QA Department shall review all procurement documents prior to release to Saudi Aramco to assure that the appropriate quality levels are designated for materials or services purchased. QA Department shall evaluate all purchased items where any of the following conditions apply. Inspection of quality characteristics cannot be verified during subsequent processing or would require destructive testing. Inspection is necessary to verify that specific processes, tests or inspections required of the supplier were adequately accomplished. Inspection at any other point would destroy or require the replacement of costly packaging materials

Amendments to the purchase orders (PO) shall be processed in the same way as the original with reference made to the original PO. Records shall be maintained to substantiate vendor quality performance. Details who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ-QMP-008.
4.8

Control of Customer-Supplied Product XYZ Company shall establish and maintain procedures for the verification, storage and maintenance of Saudi Aramco supplied product such as equipment and material, information and data supplied by the customer, which shall be incorporated into the work. This may include: Long lead equipment and/or Free -issued material Conditions of contract. Specifications, or parts of. Drawings, design or particular details. Specialized equipment and related specifications, drawings, etc. Survey data. Soil information. Results of specialist investigations. Feasibility study reports. Computer software.

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Any such product that is lost damaged or is otherwise unsuitable for use shall be recorded and reported to the Customer. Any such records shall form part of XYZ Company quality records. s XYZ Company proce dure shall set out details of verification to be carried out on s receipt of any Saudi Aramco -supplied product. It might require the Design Team leader, in consultation with leaders of any other disciplines involved, to determine the extent of verification r equired in order to satisfy himself, so far as this is possible, as to the suitability/accuracy, and so on, of the Saudi Aramco supplied product. XYZ Company shall also set out in the procedure what is to happen when any unsuitable Saudi Aramco-supplied product is found. This might lead to that product being suitably marked or segregated, that a record be made of the finding, and that the finding being reported to Saudi Aramco. Details of who, what, how and when shall be defined in written procedures an d other referenced XYZ Company documents (XYZ -QMP-009. 4.9 Product Identification and Traceability XYZ Company shall establish and maintain systems that: - Identify each item (lot, component or part) to the applicable drawing, specification or other tech nical document, from receipt through fabrication and construction. Assign to each item a unique identification, which shall distinguish those items which are otherwise identical, but which have been produced in separate batches. Record this identification on all process, inspection and test records where traceability is specified. Ensures alloy steels, stainless steel or non -ferrous alloys in contact with service fluids are tested for positive material identification per SAES A-206.

XYZ Company traceability system shall operate from the specification of the material through its manufacture to its inclusion as a finished product in a facility, pipeline or platform. Such a system thus impacts upon a large number of project and supplier activities, e.g. pu rchased materials, equipment packages and construction.

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XYZ Company traceability requirements shall be kept to the minimum consistent with the safe and efficient operation of the installation concerned, and shall only be applied when failure of the equipm ent or material could result in a hazard to persons or the environment, or a significant loss of production output. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XZY -QMP-010) 4.10 Process Control XYZ Company shall develop and implement effective procedures for controlling all fabrication, construction and testing processes, which will be clearly identified with key parameters/variables affecting quality as specified in the appropriat e Job Specifications or instructions. XYZ Company shall verify all fabrication and construction processes initially, and regularly monitor all process parameters thereafter. Such procedures shall provide for witness points to independently verify critical work phases, such as pipe bends etc. before proceeding with the Work. Special Processes Measures shall be established and documented to ensure that special processes as identified in Schedule Q, Attachment IV are performed by qualified personnel using approved written procedures and controlled equipment. All process parameters shall be identified with acceptance criteria specified and monitored. These written procedures, personnel qualifications and personnel qualification procedures shall be submitted to Saudi Aramco review and/or approval at least thirty (30) days prior to the start of the WORK. The following list identifies some special processes: - Welding - Coating application. - Cable splicing/termination. - Heat treatment - Cable/conduit seals installation. - Non-destructive testing/examination. - Alloy verification - Concrete Mix Design - Asphalt Mix Design - Gasket Installation - Concrete Installation - Structural Bolt Tensioning
-

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Gap Control for socket weld and back welded threaded fittings Hydrostatic Testing Hot Tap Procedures (Calculation Sheets) Refractory Installation

Authorized personnel shall keep qualification results for processes, equipment and personnel current and available for verification Details of who, what, how and when shall be defined in writ ten procedures and other referenced XYZ Company documents (XZY -QMP-011). 4.11 Inspection and Testing XYZ Company and its suppliers shall develop Inspection & Test Plans and QC Procedures describing in detail the method and timing for examinations, measurements or tests to assure compliance with contract requirements. They shall be responsible for all required inspection tests and material examination. This shall include documentation for receiving, in -process and final inspections. Specific inspection po ints shall be indicated in the Quality Inspection and Test Plan which shall be included in the Quality Plan (See Section 6). XYZ Company and Suppliers approval to proceed shall be documented prior to the continuation of work beyond the designated Inspecti on point. Inspection and Test Plan and related procedures shall include provisions for ensuring and recording that prerequisites for any given test have been met, that adequate and calibrated instrumentation is available and used, and that the necessary inspection is performed. Depending on the performance and control exhibited by XYZ Company work forces, XYZ Company surveillance activity will be adjusted to provide varying degrees of first -line inspection. Where XYZ Company performance and control is deemed as adequate, the surveillance is oriented towards verifying XYZ Company compliance to the QA Program requirements. Conversely, where XYZ Company performance and control is evaluated as marginal or below, the surveillance effort is focused towards hardw are inspections and a more detailed review of documentation. Surveillance of Contractors operations shall be performed in accordance with pre established Inspection and Test Plans prepared by XYZ Company These are s. developed around applicable technical specifications, drawings, referenced codes and standards as well as the XYZ Company accepted QA program and inspection routines.

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XYZ Company shall submit to Saudi Aramco each week a two -week look ahead schedule of all planned QUALITY activities during pro curement, construction and pre-commissioning Work phases as specified in Scheduled Q. The schedule shall be sent electronically in a format acceptable by Saudi Aramco. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-012). 4.12 Control of Inspection, Measuring and Test Equipment All inspection, measuring and test equipment and devices used to determine conformance to XYZ Company specification, including that used for weldin g, s nondestructive testing, dimensional control, pressure testing, coating thickness, shall be controlled, calibrated and maintained with an established written calibration and maintenance schedule. Primary master standards shall be calibrated and certifi ed by approved facilities having standards traceable to National Standard. Where no National Standard exists the basis employed for calibration shall be documented. Records shall be evaluated periodically to ascertain adequacy of inspection intervals pre sently in use. The system shall be designed to ensure all measurement resources have the capability of making measurements within limit designated as appropriate to these requirements. It shall provide in the prevention of inaccuracy by prompt detection of deficiencies and timely action for their correction. All measuring and test equipment and devices having an effect on quality shall bear a tag, sticker or other suitable marking, indicating calibration status. The validity of previous inspection and test results when measuring and test equipment are found be out of calibration shall be assessed and documented. The standards and masters shall be made available for verification by Saudi Aramco. Equipment and devices used for measuring, testing and inspecti on shall require an initial inspection for accuracy, or shall be proven prior to release for use on production. The system shall provide for a pre -planned calibration frequency chart showing all applicable test and inspection equipment, calibration freque ncy and status. In no case shall calibration cycles exceed six months. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-013).

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4.13 Inspection and Test Status A positive system shall be maintained for signifying the status of inspection. This shall be done by the use of markings, stamps, tags, labels, routing cards, inspection records, Inspection Disposition Reports, physical location or other suitable means, which can indicate the acceptability or non -conformance of items with regard to tests and inspection performed. The identification of inspection and test status shall be maintained throughout fabrication, construction, installation and operation of the items to ensure that only items that have passed the required inspection and test are used, installed and operated. Vendor inspectors shall forward Inspection Disposition Reports to the job site to clearly show inspection status and facilitate with receiving inspection. Metal inspection stamps used on items should be Low -stress (Round Nose). When direct use of the inspection stamp is not possible the stamp impression shall be placed on the package, tag, or label. The authority for application or removal of any inspection st atus indicators such as tags, labels, stamps etc. is Quality Assurance. Details of who, what, how and when shall be defined in written procedures and there referenced XYZ Company documents (XYZ -QMP-014). s 4.14 Control of Non Conformance Any element of work not meeting the specified standards shall be rejected. XYZ Company shall issue Non-Conformance reports for all violations by XYZ Company, its sub-contractors, manufacturers or suppliers to contract requirements and Saudi Aramco approved XYZ procedur es. All non-conformities shall be identified by marking, tagging or physical segregation where practicable from the work to prevent their inadvertent, use or installation. No further processing, completion or delivery of such products shall be carried o ut until the non-conformance is removed or adequately dispositioned. An applicable Non Conformance Report (NCR) shall be completed identifying the product, deviation or discrepancy and forwarded to Quality Assurance for review at which point the product i s classified as follows: Rework. Use as is or repair by concession
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Reject or scrap.

This shall be done all in accordance with documented procedures. XYZ Company shall submit a copy of each NCR to Saudi Aramco within 48 hours. Quality personnel responsible for dispositioning non -conformities shall ascertain that the deviation or discrepancy is clearly described relative to the acceptance criteria. Where for reasons of urgent production purposes continuation of processing is deemed necessary, XYZ Company shall have the authority to release the material, providing that it shall be positively identified and recorded in order to permit immediate recall in the event of a reject disposition. Decisions on XYZ Company non -conforming product shall be subject t o s approval by Saudi Aramco. Contractors shall maintain objective evidence to substantiate that repaired and reworked products have been re -inspected or re -tested according to applicable procedures. XYZ Company Quality Assurance shall maintain a system of on-going analysis s on non-conformities in order to isolate sensitive areas and/or trends of deterioration. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-015). 4.15 Corrective and Preventive Action Conditions such as item and equipment malfunctions, deficiencies, deviations and non-conformance adverse to the achievement of quality requirements shall be identified and corrected. For significant conditions adverse to quality requirements, Quality Assurance shall determine the cause of such conditions and obtain necessary corrective action from the responsible supervisor and ensure the appropriate action is taken to prevent repetition. The identification of the significant cond itions adverse to quality, the cause of the condition and the corrective actions taken shall be documented and reported to the appropriate Discipline Head. Quality Assurance shall continue to monitor processes and work operations and analysis of records t o detect and eliminate potential causes of non -conforming

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product. Trend analyses reports shall be made for deficiencies and made available to XYZ Company upper management. s Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-016). 4.16 Handling, Storage, Packaging, Preservation and Delivery A system shall be maintained for the handling, storage and shipping, including cleaning, packing and preservation of all items through the e ntire manufacturing and construction process. All precautions shall be taken to protect material from abuse, mis-use, damage, deterioration and unauthorized use. Items subject to deterioration or corrosion due to environment, shall be cleaned and preserve d to fully protect at all times. The responsible inspector in the particular area shall monitor handling and marking of parts during construction/installation. Unsatisfactory conditions shall be brought to the attention of the Quality Assurance Manager for corrective action. Suspect items shall be placed on Hold and transferred to a restricted storage area until acceptability is established or other disposition arranged. Restricted storage areas shall be made available for the isolation and protection of accepted raw material, semi -finished parts and finished parts pending use or shipment. XYZ Company will develop and maintain procedures for handling, storage and preservation of all material and equipment. For critical, sensitive, perishable or high -value items, specific written procedures shall be used. Handling tools and equipment shall be provided and controlled as necessary to ensure safe and adequate handling. Where preservation and/or packaging are disturbed, it shall be restored to its original condition unless other appropriate and acceptable storage arrangements have been made. To prevent deterioration, items in stock shall be inspected periodically for

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condition or shelf life expiry. Data concerning, handling storage and preservation shall be included on the Monthly Materials Procurement Status Report as specified in Schedule G. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-017). 4.17 Control of Quality Records Quality Records shall be generated and maintained to adequately support and substantiate inspections and tests performed. These records shall provide evidence of the quality of the item and testify directly and indirectly that it is in compliance with contractual requirements. Quality Records shall be maintained for all pertinent elements such as: Design Review Reports. Inspections performed as per Inspection and Test Plan (I &TP). Approved Suppliers List. Material Test Certifications. Production reco rds of in process inspection. Calibration Records. Non-Conformance Reports. Corrective and preventive actions of discrepancies. Preservation Logs. Certifications for approval of personnel and processes. Inspection Reports Audit reports. Waivers. Functional test reports and data. Quality Management Reports. Management Reviews Reports.

Accumulated Quality Records shall be received and evaluated by responsible Quality Assurance personnel for the purpose of improving systems, records etc. Inspection records s hall identify the item, applicable requirements, inspections performed, date of inspection and inspector, result obtained and the feedback on corrective action generated by the records. Where measurements are not practical the results shall include the number of conforming items, the number rejected and the nature of the defects. Results of inspections for interchangeability of parts or components are recorded.

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XYZ Company shall keep active records for the minimum period specified in contracts and shall be made available upon request by Saudi Aramco. Records shall be stored in a suitable environment to minimize deterioration or damage and to prevent loss. Care shall be taken to distinguish what might be called project records from quality records. XY Z Company shall compile its project record books on an on going basis in accordance with XYZ -QMP-016. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -OMP-018). 4.18 Quality Audits The Quality Assurance Manager shall establish, document and implement a plan for audits that shall objectively evaluate the effectiveness and adequacy of the functions, systems and procedures as referenced in this Quality Plan and subcontractorsQuality Plans. The audit plan shall define: - The functions, systems and procedures to be audited. - Those personnel qualified to perform audits. - Frequency of audits. - Method of reporting findings and recommendations (cross refer to control of non conforming product ( 4.14) and corrective and preventive action (4.15) both of which can be applied to function and system audits). - The means for having corrective actions agreed upon and implemented (also cross refer to 4.14 and 4.15). XYZ Company shall submit a quality audit schedule to Saudi Aramco for review and approval within 60 calendar days from effective date of the Contract. As a minimum audits shall be carried out at twenty-five percent (25%) and seventy five (75%) of completion stage for design, procurement and construction WORK phases. Audits shall include an evaluation of: - Activities, processes, work areas, items and services being produced. - Quality practices, systems, procedures and instructions. - Certification documents and records.

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Audits shall be performed in accordance with documented procedures and checklists that identify essential characteristics. Personnel performing audits shall not have direct responsibility for the areas being audited. Management responsible for the area audited shall review, agr ee and correct deficiencies revealed in the documented audit results All action taken to correct deficiencies shall be re -audited to verify compliance and a close out report issued. XYZ Company shall submit to Saudi Aramco a copy of each report within tw o (2) weeks of its completion. Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-019). ? ?? ? ? Training Personnel performing specific assigned tasks affecting quality shall be qualified on the basis of appropriate education, training and/or experience. A formal training program is essential to ensure that all staff receives the necessary training to supplement their existing expertise and experience to enable them to perform their dutie s as well as for their acquisition of quality consciousness. The extent of education or experience required shall be determined by the respective discipline Supervisor in consultation with the Project Manager. The responsibility for ensuring that employee s attend the approved training courses, schemes or seminars rests with the appropriate discipline Supervisor. Job proficiency obtained by experience shall be considered adequate for personnel carrying out quality related activities not requiring specialis t knowledge or skills. New personnel for such positions shall receive on -the-job training under the supervision of experienced personnel. Such training is designed to ensure a satisfactory skill progression for employees. As a need arises, external trai ning sessions/courses shall be arranged between the Project Manager and discipline Supervisor, who shall maintain records of all training undertaken to demonstrate the adequacy of personnel for delegated tasks.

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Details of who, what, how and when shall be defined in written procedures and other referenced XYZ Company documents (XYZ -QMP-020). 4.20 Statistical Techniques Statistical Techniques, properly used, provide excellent process control procedures, analysis of variations data summation etc. Where app ropriate XYZ Company shall take care in selecting in order to suit the application and to produce the necessary objective. The use of statistical methods by XYZ Company can be beneficial to assist in making best use of XYZ Company requirements and exp ectations, in process s control, in defect avoidance, in problem analysis, in finding root causes, process limits, forecasting, verification, measurement or assessment of quality. Selection shall be made wherever possible from recognized published technique s or, if not, it is essential that the validity of the tool in use has audit traceability to base statistical theory. Application shall include the following: Data analysis/performance assessment/defect analysis

Statistical techniques may include the f ollowing: Weld rejection rate Welder performance analysis Analysis of variance/regression analysis. Safety evaluation/risk analysis. Tests of significance Quality control charts Statically sampling inspection.

4.21 Management Reports XYZ Company shall prepare and submit a monthly quality management report in a format acceptable to Saudi Aramco to demonstrate effective implementation of the XYZ Company Quality System. The XYZ COMPANY shall include the following items with a summary of findings.

Page 48 of 50

Listing of Pre -Inspection Meetings conducted Listing of supplier inspections performed versus scheduled inspections Non-conformance reports issued to vendors: number issued, closed out, and pending for the month Non-conformance reports issued during Construction : number issued, closed out, and pending for the month Listing of quality audits completed (internal and subcontractors) Listing and disposition of all defective or rejected material or equipment received at jobsite by XYZ Company and sub -contractor Welding rejection rate, reported on a per joint basis for piping, structural, and alloy welds. A chart showing the historical performance during the project shall be included Listing and status of engineering waivers requested QUALITY Personnel Listing by Discipline as specified in Paragraph 4.6 of Schedule Q. XYZ COMPANY QUALITY SYSTEM PROCEDURES s

SECTION 5:

5.1 The section sets forth the documented procedures for all systems functions and any other such functions that apply to work activities undertaken by XYZ Company. 5.2 Each procedure shall identify, as applicable, such things as it purpose s and scope; who is responsible for what; how and when all steps are to be performed; what materials, equipment, devices, special processes, documentation etc are to be u sed and how it is all controlled (Figure 1 refers). 5.3 This index identifies the following: ? ? Procedure title ? ? Procedure number 5.4 All procedures to be effective shall be consistent in their presentations and shall carry the same contents list. 5.5 XYZ Company had adopted a six -section presentation that comprises purpose , scope , references , definitions , procedures and , documentation and it is this six -section format that shall be used , for writing procedures (document XYZ -QMP-007 refers).

Page 49 of 50

Procedures shall detail: Who does

What?

How?

When?

Figure 1.0 XYZ-QMP-001 XYZ-QMP-002 XYZ-QMP-003 XYZ-QMP-004 XYZ-QMP-005 XYZ-QMP-006 XYZ-QMP-007 XYZ-QMP-008 XYZ-QMP-009 XYZ-QMP-010 XYZ-QMP-011 XYZ-QMP-012 XYZ-QMP-013 XYZ-QMP-014 XYZ-QMP-015 XYZ-QMP-016 XYZ-QMP-017 XYZ-QMP-018 XYZ-QMP-019 XYZ-QMP-020

DIAGRAMMATIC REPRESENTATION OF PROCEDURES Management responsibility Quality System Contract Review Design Control Quality Assurance in Design Project Change Control Documents and Data Control Preparation style and format of procedures Purchasing Control of customer supplied product Material identification and traceability Process control Inspection and testing Control of inspection, measuring and test equipment Inspection and test status Control of non -conformance Corrective and preventive action Handling, storage, packaging, preservation and delivery Control of quality records Internal Quality Audits Training
-

SECTION 6:

INSPECTION & TEST PLAN

Page 50 of 50

GUIDELINES FOR PREPARING I & TP s 1. General a) XYZ Company will prepare and submit to Saudi Aramco an Inspection and Test Plan (I&TP) that indicates the QC activities necessary to verify that the work has been carried out in compliance with the technical and quality requirements set out in the Contract. Minimum Content The I&TP will be prepared and submitted in the format indicated in these clauses and illustrated template, as per attachment I. The following is a brief description of each of the column headings included in the sample I&TP. Item No. will be allocated sequentially to each process description. Process Description will briefly describe the process e.g. welding, machining, painting etc. Quality Control Activity (QC) will briefly describe the inspection or test which verifies compliance with specified requirements. QC Procedure Reference will identify the specific procedure used for quality control activities and may be referenced to procedures contained in a Quality Manual and/or Quality Plan: the specific reference with the procedure shall be detailed. Acceptance Criteria will be acceptance criteria specified in the Technical Specification from the QC activity undertaken. This can be a value or specific reference to a national, Saudi Aramco or Contractor standard: the applicable paragraph shall be detailed. Verifying Document will be the document which is produced as objective evidence that the component or equipment has been tested or inspected in accordance with and complies with the specified requirements. Responsibility will be the person or department who checks each stage. Surveillance Inspection XYZ Company will indicate in the column marked contractor the level of QC surveillance that will be undertaken. The document should be used for recording data that provides evidence of compliance with or deviation from acceptance criteria. Type and Level of Inspection. XYZ Company should indicate the type and level of inspection and QC activity planned. 1 of 2

b)

The following codes are suggested: A1 W1 W2 H R1 R2 H hold point 100% Actual Inspection/Test 100% Witness Inspection/Test Sample Witness Inspection/Test Mandatory Hold Point 100% Review of Documents Sample Review of Documents work will be held until the inspection or test has been satisfactorily completed. the inspection will be witnessed by inspection of QC staff. (see Code above for levels) XYZ Company inspection/QC staff will monitor the activity or review the verifying documents records levels or monitoring are covered by the above Code.

W witness

R Review

2 of 2

Attachment I

INSPECTION & TEST PLAN

DOCUMENT NO. CLIENT CONTRACTOR CONTRACT NO. BI NO. / JO NO.

: :
SAUDI ARAMCO XYZ COMPANY

: :

PROJECT DESCRIPTION : PLAN DESCRIPTION :

REVISION STATUS

APPROVED

REV DATE

DESCRIPTION

PREPARED BY

CHECKED BY -1-

REVIEWED BY

PROJECT MANAGER

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO.: PROJECT: DOCUMENT NO: PAGE: 2 REV.:

DESCRIPTION:

INSPECTION/SURVEILLANCE CODES:
A1 W1 W2 H R1 R2 100% Actual Inspection/Test 100% Witness Inspection/Test Sample Witness Inspection/Test Mandatory Hold point 100% Review of Documents Sample Review of Documents

-2-

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

3 0

DESCRIPTION: INSTALLATION OF LIGHTING SYSTEM

DISCIPLINE: ELECTRICAL

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION Material s Control

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

1.2

Check all materials received for conformance to all standard requirements. Record and Report all discrepancies and damage immediately. Store all items in a safe place, free from dust and direct sunlight exposure. Materials handled carefully and properly.

QCP-###

a) Purchase Order b) 15-SAMSS-502 c) SAES-P-104 d) SAES-P-101 a) Electrical Specification b) Manufacturer s Instructions a) Electrical Specification Manufacturer s Instructions

Project Specifications & Drawings

(Contractor QC)

A1

W2

QCP-###

(Contractor QC) (Contractor QC)

A1

W2

1.3

QCP-###

A1

W2

2.0
2.1

Pre-Installation Test
Check all the equipment before commissioning. Test all equipment before installation.

QCP-### QCP-### a) Electrical Specification b) Electrical Drawings a) Electrical Specification Test Records Contractor Electrical Engineer A1 W2

2.2

QCP-###

a) Visual Inspection

A1

W2

3.0
3.1

Checking After Installation

Are all materials received correct in type, quantity and location Do wires and cables sizes and terminations conform to requirements?. Have wires/cables been properly pulled/installed in conduits or cable duct? Check the identification labels.

QCP-### QCP-### a) Electrical Specification a) SAES-P-104 Sec. 5.2 Project b) Drawings/Specification SAES-P-104 a) Delivery Receipt Bill of Material (Contractor QC) (Contractor QC) (Contractor QC) (Contractor QC) (Contractor QC) A1 W2

3.2

QCP-###

A1

W2

3.3

QCP-###

3.4

QCP-###

a) Electrical Specification a) Electrical Specification b) NEC-370

a) Check all Test Record & Forms a) Check all the vendor information N/A

A1

W2

A1

W2

3.5

Inspection of outlet boxes, etc.

QCP-###

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 1 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

4 0

DESCRIPTION: INSTALLATION OF LIGHTING SYSTEM

DISCIPLINE: ELECTRICAL

ITEM NO. 4.0

4.1

PROCESS DESCRIPTION Testing After Installation

QUALITY CONTROL ACTIVITY

QC PROC. REF.

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

Perform function Test Mechanically

QCP-###

4.2

Installation Test

QCP-###

4.3

Continuity Test

QCP-###

a) Electrical Procedure b) SAES-P-104 Sec. 13 a) Electrical Specifications b) SAES-P-104 a) Electrical Specifications b) SAES-P-104

a) Check all Test Record & Forms a) Check all Test Record & Forms a) Check all Test Record & Forms

A1 Electrical Engineer A1 A1 A1

W2

W2

W2

4.4

All safety precautions shall be followed before and after testing.

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 2 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

3 0

DESCRIPTION: DUCT BANK/MANHOLE

DISCIPLINE: ELECTRICAL

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION Materials Control

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

Materials handled carefully and properly. Check all materials received for conformance to all standard requirements. Record and Report all discrepancies and damage immediately. Store all items in a safe place, free from dust and direct sunlight exposure.

QCP-###

a) Electrical Specification Manufacturer s Instructions

A1 Product Labels (Contractor QC) A1

W2

1.2

QCP-###

a) Purchase Order b) Electrical Specification

W2

Product Labels

1.3

QCP-###

a) Electrical Specification Manufacturer s Instructions

A1 N/A

W2

2.0
2.1

Pre-Installation Test
Verify routing and termination location of duct bank prior to excavation. Verify that excavation and subgrade preparation is completed and ready for duct bank installation.

QCP-### QCP-###

a) Contract Drawings
a) Contract Specifications b) SAES-S-070

Check all Testing Records and Forms Check all Testing Records and Forms

(Contractor QC)

A1

W2

2.2

QCP-###

A1

W2

3.0

Duct Bank Manhole Installation

The location of the duct bank shall be used as a pproved as and specified. Duct bank shall consist of either hot dipped galvanized rigid steel conduit encased in non reinforced concrete. Terminate duct using end bell or protective busing at both ends.

QCP-###

3.1

QCP-###

a) AB-036273 b) AB-036326 SAES-P-104

As per Codes and Standards As per Codes and Standard s

A1 A1

W2

3.2

QCP-###

W2

3.3

QCP-###

SAES-P-104

As per Codes and Standards

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 3 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE 3.4 CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

4 0

DESCRIPTION: DUCT BANK/MANHOLE

DISCIPLINE: COMMUNICATIONS

ITEM NO.

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Insert duct to shoulder of fittings, and fasten securely. Spacers shall be used at intervals. Manholes and handholes shall not be located in hazardous locations. All manholes shall be designated (sized) to provide sufficient and suitable space for c able Manholes design requirements are based on the ultimate number of main conduits that can be expected to enter new manhole on one wall. Manhole cable racks shall be spaced at a maximum separation. All safety preparation shall be followed before and after installation.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
NEC-318-8

VERIFYING DOCUMENT
As per Codes and Standards

RESPONSIBILITY

REMARKS

A1

W2

3.5

QCP-###

SAES-P-104 AE-036025 SAES-T-911

As per Codes and Standards As per Codes and Standards a) Refer to all Vendor Data b) As per Codes and Standards. a) As per Codes and Standards.

A1 A1 A1

W2

3.6

QCP-###

W2

3.7

QCP-###

SAES-T-911 Sec. 4.2.2.1

W2

3.8

QCP-###

SAES-T-911 Sec. 4.2.2.1

A1 A1

W2

3.9

QCP-###

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 4 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

3 0

DESCRIPTION: FUEL OIL PIPING SYSTEM

DISCIPLINE: MECHANICAL

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION Materials Control

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

1.2

Check all materials received for conformance to all standard requirements. Record and repo all discrepancies rt at once.

QCP-###

QCP-###

a) Contract Specifications b) Material Control a) Contract Specifications b) Material Control

N/A

Material Controller

A1

W2

A1 a) Nonconformance Report N/A

W2

1.3

Store all units in a safe place, free from dust and water. Weld Procedure/Welder Cards

QCP-### a) Material Control b) SAES-K-001 QCP-### N/A N/A QCP-###

A1

W2

1.4

A1

R1

2.0
2.1 2.2

Installation Inspection
Check the systems installation.. Check the route piping connections.

QCP-### QCP-###

a) ANSI B.31.4 a) SAES-L-032 b) ANSI B.31.9

a) Receiving Report a) Nonconformance Report N/A

Electrical Engineer

A1 A1

W2 W2

2.3

Check the clearance for installed insulation and access to valves and fittings.

QCP-###

a) Mechanical Specifications b) ANSI B.31.9 c) SAES-N-001 a) ARI-390 b) ANSI 31.4 c) SAES-B-067 a) SAES-S-070

A1

W2

2.4

Check and identify the piping system and underground piping.

QCP-###

A1 Check the RFI

W2

2.5 2.6

Check the excavation work. Check all the access where valves and fittings are not exposed.

QCP-### QCP-###

A1 N/A A1 N/A

W2 W2

a) Mechanical Specifications b) ANSI B.31.4

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 5 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

4 0

DESCRIPTION: FUEL OIL PIPING SYSTEM

DISCIPLINE: MECHANICAL

ITEM NO. 3.0

3.1

PROCESS DESCRIPTION Testing

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-### QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

Hydrostatic Test

a) SAES-A-004

3.2

Systems Test

QCP-###

a) ARI Standards

a) Check all Test Record & Forms a) Check all Test Record & Forms

A1 A1 A1

3.3

All safety precautions shall be followed before and after testing

QCP-###

GI 2.102

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 6 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.: DISCIPLINE: CIVIL

3 0

DESCRIPTION: EXCAVATION AND BACKFILLING

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION
Excavation Layout.

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

Identification of lines. Level and datum by the use of instruments. Location and protection of utilities. Visual/Functional

QCP-###

Contract Specifications

a) Survey Data b) Contract Drawings

Contractor Surveyor

A1

W2

2.0
2.1

QCP-###

QCP-###

Contract Specifications

a) QR-02-01 b)Contract Drawings c) Utilities Drawings

Contractor QC

A1

W2

3.0
3.1

Excavation, Sloping Shoring or Benching. Visual/Functional

Size and depth of excavation + Prepare bottom of excavation. Measurement and level instrument

QCP-###

QCP-### QCP-###

SAES-A-114

QR-02-01

A1

W2

4.0

4.1

QCP-###

4.2

Enviromental: Check for contamination, Erosion Control and Dust Control

Max. dry density value of fill m aterial.

QCP-###

a) Contract Specifications and Drawings b) SAES-A-114 SAES-A-114

QR-02-01

A1

W2

a) Visual b) Lab Tests

Contractor QC

A1

W2

5.0
5.1

QCP-### Soil Test/Lab. QCP-### a) Contract Specifications b) SAES-A-114 Contract Specifications Lab Soil Test Sheets Contractor QC A1 R1

6.0
6.1

Compaction Test. Density Test

QCP-### QCP-###

Lab Density/Compaction Test Results Sheet

Contractor QC

A1

R1

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 7 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.: DISCIPLINE: CIVIL

3 0

DESCRIPTION: EXCAVATION AND BACKFILLING

REMARKS

ITEM NO. 7.0

7.1

PROCESS DESCRIPTION
Finish/Final Inspection

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

Visual/Grade Line check by instrument.

QCP-###

a) Contract Specifications b) SAES-A-114

a) Survey Data b) Drawings Cross Sections & Profiles

Contractor QC

A1

W2

8.0
8.1

Documents & Drawings for quality record.

Filed documents and drawing for record.

QCP-###

QCP-###

Quality procedure 012

A1

R2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 8 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.: DISCIPLINE: CIVIL

3 0

DESCRIPTION: CONCRETE STRUCTURE

REMARKS

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION Materials Control

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

FBE coated reinforcements are shipped and stored properly.

QCP-###

a) Contract Specifications b) SAES-Q-001 Section 5.6 a) Contract Specifications b) SAES-Q-001 Section 6.0

a)QCIR b) Visual

1.2

Check embedded items Piping, Sleeves, Anchors etc.

QCP-###

a) QR-03-06

1.3 1.4

Check plywood and lumber, misc. etc., for falsework & forms Approved design mix of concrete.

QCP-### QCP-###

a) SAES-Q-001 Section 8.0 a) SAES-Q-001 Sections 4 & 5 b) Contract Specifications c) 09-SAMMA-097

a) QR-03-06 a) Trial mix record. b) Client s approval

a)Material Controller b) Contractor QC a)Material Controller b) Contractor QC Contractor QC Contractor QC

A1

W2

A1

W2

A1 A1

W2 R1

2.0
2.1

Prepouring Inspection
Check installed reinforcements as per drawing dimension and sizes and FBE coatings/spacers. Check embedded materials improper location and anchorage. Check the coating of the embedded items. Check formworks layout, dimensions and bracings.

QCP-### QCP-###
a) Contract Drawing/Specifications b) SAES-Q-001 a) Contract Drawing/Specifications b) SAES-Q-001 Section 6.0

2.2

QCP-###

a)QR-03-06 b) Visual c) Contractor QP Check List a)QR-03-06 b) Visual c) Contractor QP Check List a)QR-03-06 b) Visual a)QR-03-06 b) Contractor QP Check List

Contractor QC

A1

W2

Contractor QC

A1

W2

2.3

QCP-###

a) SAES-Q-005 Sections 5.0 & 6.3 a) Contract Drawings b) SAES-Q-001 Section 8.0

Contractor QC Contractor QC

A1

W2

2.4

QCP-###

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 9 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.: DISCIPLINE: CIVILL

4 0

DESCRIPTION: CONCRETE STURCTURE

ITEM NO.
2.5

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Check plasticized vapor barrier installation and lappings.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
a) SAES-Q-001 Section 11.0 b) Specifications
a) Contract Drawing/Specifications b) SAES-Q-001 Section 6.0

VERIFYING DOCUMENT
a)QR-03-06 b) Supplier certificate
Visual

RESPONSIBILITY
Contractor QC

REMARKS

A1

W2

2.6

Check concrete clear covers

QCP-###

Contractor QC

A1

W2

3.0
3.1

Placement/Pouring of concrete
Check truck ticket for required mix design, slump and time intervals. Conduct slump test, conc. Temperature reading and sampling for compressive strength test 4 samples for every 40 Cu. M Check method of placement and movement of concrete.

QCP-### QCP-### a) Specifications b) 09-SAMMS-097 Batch Plant QC Independent Lab QC A1 W2

Batch Plat ticket Independent Laboratory Tests

3.2

QCP-###

a) SAES-Q-001
Section 16.0 b) 09-SAMMS-097

A1

R2

3.3

QCP-###

a) SAES-Q-001
Section7.0

a) QR-03-06 b) Project Specifications

Contractor QC

A1

R1

4.0
4.1

Concrete curing Check method of wet curing by using plastic sheeting-covered wet burlap over the freshly placed concrete and keeping it continuously wet for at least 7 days. Form dismantling after curing. Beam sides form, columns and walls can only be removed at the min. of 24 hours. Beam soffits, slabs that required support can only be removed after attaining 70% of design strength. Surface repair should be done immediately.

QCP-### QCP-### a) Specifications b) SAES-Q-001 Section 11.0 a)QR-03-06 b) Visual Contractor QC A1 W2

5.0
5.1

QCP-###

a) SAES-Q-001 Section 8.0 b)Specifications Section 3370 Contract Specifications

a)QR-03-06 b) Laboratory Compressive strength test results a)QR-03-06

Contractor QC

A1

W2

5.2

QCP-###

Contractor QC

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 10 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.: DISCIPLINE: CIVIL

3 0

DESCRIPTION: CONCRETE STURCTURE

ITEM NO. 6.0

6.1

PROCESS DESCRIPTION
Protective coating

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

After practicable curing and before backfill, apply two coats of coal tar or bitumen coating on surfaces of concrete directly exposed to earth. Work acceptance All work must be completed prior to handover to next work.

QCP-###

a) Specifications b) SAES-Q-001 Sections 11.4 & 11.5

a)QR-03-06 b) Supplier certificate

Contractor QC

A1

W2

7.0
7.1

QCP-### QCP-### SAEP-1023 a)QR-03-06

Contractor QC

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 11 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

3 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CIVIL/MECHANICAL

ITEM NO. 1.0

1.1

PROCESS DESCRIPTION Materials Control

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

Pipe shall be stored out of direct sunlight in a building or under a cover.

QCP-###

1.2

1.3

Check all pipes, fittings, gasket, adhesive and solvent as received for conformance to requirements. Record and report discrepancies and damage immediately. Racks shall conform to factory shipping packages for each pipe size. Shelves shall be provided for continuous support of the pipe. RTR fittings shall be stored in their original containers. Fittings shall be stored in a building or under a cover that allows free air circulation. Solvent cement and primer for thermoplastic piping shall be stored in an air conditioned building with a maximum temperature of 26.7 C. Adhesive for RTR piping shall be stored in an enclosure not above 38 C. Any expired, gelled or thickened primers or cements shall be discarded. Loose RTR pipe shall be handled by ha or, nd if the pipe is too heavy, using nylon or cotton strap spreader slings.

QCP-###

QCP-###

1.4

QCP-###

1.5

QCP-###

1.6

QCP-###

a) Material Contol System b) SAES-S-070 Section 5 a) Material Contol System b) SAES-S-070 Section 5 a) Material Contol System b) SAES-S-070 Section 5 a) Material Contol System b) SAES-S-070 Section 5 a) Material Contol System b) SAES-S-070 Section 5 a) SAES-S-070 Section 5

a) QR-02-05

Material Controller

A1

W2

a) QR-02-06

A1

W2

a) QR-02-07

A1

W2

a) QR-02-05

A1

W2

a) QR-02-05

A1

W2

A1

W2

1.7

QCP-###

a) Material Contol System b) SAES-S-070 Section 5

a) QR-02-05

Material Controller

A1

W2

2.0
2.1

Pre-Pipe Installation
Check each piece of RTR pipe and fitting for its cuts, scratches, gouges, rinks, buckles and ultraviolet damage. Pipe and fittings shall be cleaned before installation.

QCP-### QCP-### a) Contract Specifications b) SAES-S-070 Section 5 a) SAES-S-070 section 7 a) QR-02-05 A1 W2

2.2

QCP-###

a) QR-02-05

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 12 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

4 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CI VIL/MECHANICAL

ITEM NO.
2.3

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Ream water pipes and tube ends and remove burrs.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
a)Contract Specifications b) SAES-S-060 c) 0 SAES-S-070 section 7 a)Contract Specifications b) SAES-S-070 Section 7 a)Contract Specifications b) SAES-S-070 Section 7 a)Contract Specifications b) SAES-S-070 Section 9.8

VERIFYING DOCUMENT
a) QR-02-05

RESPONSIBILITY

REMARKS

A1

W2

2.4

Remove scale and dirt on inside and outside before assembly.

QCP-###

a) QR-02-05

A1

W2

2.5

Head trim excavations to required elevation. Correct over excavation

QCP-###

a) QR-02-05

A1

W2

2.6

Remove stones or other hard matter whi ch could damage pipe or impede consistent backfilling on compaction.

QCP-###

a) QR-02-05

A1

W2

3.0
3.1

Trenching and bedding

All excavations shall be restored so its surface contour blends in with the surrounding area.

QCP-### QCP-### a) SAES-S-070 Section 9.1 b) Contract Specifications a) SAES-S-070 Section 9.3 b) Contract Specifications a) SAES-S-070 Section 9.5 b) Contract Specifications a) SAES-S-070 Section 9.5 b) Contract Specifications a) QR-02-05 Survey Data A1 W2

3.2

The bottom of the trench shall be dry before pipe is installed.

QCP-###

a) QR-02-05

A1

W2

3.3

3.4

The depth of the trench shall be dug deep QCP-### enough to provide a minimum ground cover above the top of the pipe and ground bed of at least 300 mm in depth below the bottom of the pipe. The trench bottom shall be continuous, smooth, QCP-### free of rocks, and to the line and grade

c) QR-02-05 Survey Data

A1

W2

a) QR-02-05

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 13 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

5 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CIVIL/MECHANICAL

ITEM NO.
3.5

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Place bedding material at trench bottom, level materials in continuous layer not exceeding 150 mm compacted depth. Compact to 95% max density or 70% relative density. Maintain optimum moistur content of e bedding material to attain required compaction density.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
a) Contract Specifications b) SAES-S-070 Section 9.7 a) Contract Specifications

VERIFYING DOCUMENT
a) QR-S-070

RESPONSIBILITY

REMARKS

A1

W2

3.6

QCP-###

Lab. Form

A1

R2

4.0
4.1

Installation of Pipe
Lay pipe to indicated elevations on approved construction drawings. Building sewe rs are to be laid at a uniform slope of not less that 2 % per the SAES-S-060 Uniform Plumbing Code. Connect building drain to building sanitary sewer with appro priate joining methods.

QCP-### QCP-### a) Contract Specifications b) Saes-S-060 (UPC) section 718 a) Contract Specifications b) Saes-S-060 (UPC) section 7 a) SAES-S-070 Section 10.7 a) Contract Specifications b) SAES-S-060 a) Contract Specifications a) QR-02-05 A1 W2

4.2

QCP-###

a) QR-02-05

A1

W2

4.3

Flat washers shall be used under nuts and bolt heads on non -metallic flanges. Flange pressure rating requirements and bolt tightening procedures and maximum torque. Perform installation in accordance with the manufacturers instruction.

QCP-###

a) QR-02-05

A1

W2

4.4

QCP-###

a) QR-02-05

A1

W2

4.5

QCP-###

a) QR-02-05

A1

W2

4.6

4.7

Endure the installers of thermoplastic piping and RTR piping are trained and a log maintained Install pipe to indicate elevation to within tolerance of 20 mm. Install pipe to indicated elevations as on construction drawings.

b) SAES-S-070 Section 8 QCP-### a) Contract Specifications/Drawings a) QR-02-05 A1 W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 14 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

6 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CIVIL/MECHANICAL

ITEM NO.
4.8 4.9

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Install Pipe joints to type of pipe. Route pipe in straight line perpendicula to or parallel with r building lines. Form and place concrete for thrust blocks at each elbow or change of direction of pipe main.

QC PROC. REF.
QCP-### QCP-###

ACCEPTANCE CRITERIA
a) Contract Specifications a) Contract Drawing a) Contract Specifications b) SAES-S-070 Section 17

VERIFYING DOCUMENT
a) QR-02-05 a) QR-02-05

RESPONSIBILITY

REMARKS

A1 A1

W2 W2

4.10

QCP-###

a) QR-02-05

A1

W2

5.0
5.1

Installation of catch basin, clean outs and manholes Ensure cleaners are installed for building drains and building sewers. Form bottom of excavation clean and smooth to correct elevation. Form and place cast -in-place concrete base pad with provision for sanitary sewer pipe and sections. Establish elevations and pipe inverts for inlets and outlets. Mount Frame and cover level in grout, secured to top cone section to elevation. Installation of valves and hydrants Set valves on solid bearing or support. Center and plumb valve box over valve. Set box cover flush with finish grade. Set hydrants plumb, locate pumper nozzle perpendicular to roadway.

QCP-### QCP-###
a) Construction Drawings b) Saes-S-060 (UPC) section 7

A1

W2

5.2

QCP-###

a) Contract Specifications a) Contract Specifications

5.3

QCP-###

a) Survey Data b) QR-02-05 a) QR-02-05

A1

W2

A1

W2

5.4

QCP-###

a) Contract Specifications a)Contract Specifications

a) QR-02-05

A1

W2

5.4

QCP-###

a) QR-02-05

A1

W2

6.0
6.1

QCP-### QCP-### a)Contract Specifications b) NFPA14 a)Contract Specifications b) NFPA14 a)Contract Specifications b) NFPA14 a) QR-02-05 A1 W2

6.2

QCP-###

a) QR-02-05

A1

W2

6.3

QCP-###

a) QR-02-05

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 15 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX CONTRACTOR: XYZ COMPANY
SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

PROJECT: XY

DOCUMENT NO: 51236

PAGE: REV.:

7 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CIVIL/MECHANICAL

ITEM NO.
6.4

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Set hydrants to grade with nozzles at least 500 mm above ground. Locate control valve 100 mm away from Hydrant. Paint and coat hydrants.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
a)Contract Specifications b) NFPA14 a)Contract Specifications b) NFPA14 a)Contract Specifications b) NFPA14

VERIFYING DOCUMENT
a) QR-02-05

RESPONSIBILITY

REMARKS

A1

W2

6.5

QCP-###

a) QR-02-05

A1

W2

6.6

QCP-###

a) QR-02-05

A1

W2

7.0
7.1

Hydrostatic Testing Underground piping shall be partially backfilled with all joints exposed during hydrotest. The test pump shall be placed on firm ground away from the piping. The pump and the piping system shall be protected from over pressure by relief valve of adequate capacity set at 5 percent above the test pressure or maximum of 25 psig above the test pressure. Gravity sewers shall be tested from manhole to manhole, on manhole to sump pit. The upstream manhole may be tested at the same time. Disinfecting of utility and drinking water piping system Ensure there are no cross connections in the building water supply and that backflow preventers are inst alled were required. All water supply systems shall be disinfected in accordance withSAES -W-010 ARAMCO sanitary code GI-151.006

QCP-### QCP-### a) Contract Specifications b) SAES-S-070 c) SAES-S-004 a) SAES-S-070 Section 18 b) SAES-S-004 a) QR-02-05 A1 H

7.2

QCP-###

a) QR-02-05

A1

W1

7.3

QCP-###

SAES-S-070 Section 18.7

a) QR-02-05

A1

W2

8.0
8.1

QCP-###

QCP-###

SAES-S-060 (UPC) Section 6

A1

R2

8.2

QCP-###

a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060

a) QR-02-05

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 16 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX PROJECT: XY DOCUMENT NO: 51236 PAGE: REV.: 3 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CI VIL/MECHANICAL

CONTRACTOR: XYZ COMPANY

SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

ITEM NO.
8.3

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Introduce chlorine or a solution of calcium or sodium hypo chlorite, filling lines slowly and applying sterilizing agent at a rate of 50 ppm of chlorine as determined by residual chlorine tests at ends of lines. Open and close all valves while the system is being chlorinated.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA
a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060 a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060 a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060 a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060 a) Contract Specifications b) GI-151.006 c) SAES-W-010 d) SAES-S-060

VERIFYING DOCUMENT
a) QR-02-05

RESPONSIBILITY

REMARKS

A1

W2

8.4

QCP-###

a) QR-02-05

A1

W2

8.5

After sterilizing agent has been applied and left standing for 24 hrs, test for residual chlorine at ends of lines.

QCP-###

a) QR-02-05

A1

W2

8.6

After standing for 24 hrs. and tests sh ow at least 25ppm of residual chlorine, flush out system until all traces of chemical used are removed.

QCP-###

a) QR-02-05

A1

W2

8.7

Arrange for Health Department to check and approve system before connecting to existing system.

QCP-###

a) QR-02-05

A1

W2

9.0
9.1

Backfill
The clean sand bedding shall be compacted to 70% relative density. Th e clean sand from the bottom of the pipe to 300 mm above the top of the pipe (Sand Cover) shall be compacted by water flooding and hand tamping only.

QCP-### QCP-###

a) SAES-S-070

a) QR-02-05

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 17 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX PROJECT: XY DOCUMENT NO: 51236 PAGE: REV.: 3 0

DESCRIPTION: SITE NON -ELECTRICAL UTILITIES

DISCIPLINE: CIVIL/MECHANICAL

CONTRACTOR: XYZ COMPANY

SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

ITEM NO.
9.2

PROCESS DESCRIPTION

QUALITY CONTROL ACTIVITY

Within 300 mm of the top of the pipe, backfill shall be hand tamped, or a board shall be used to protect the pipe from damage from vibratory plate compactors.

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT
a) QR-02-05

RESPONSIBILITY

REMARKS

a) SAES-S-070

A1

W2

10.0
10.1

Work Acceptance All work must be completed prior to hand over to next work.

QCP-### QCP-### N/A a) QR-02-05 A1 W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 18 of 19

INSPECTION & TEST PLAN

CLIENT: SAUDI ARAMCO BI NO./JO: XXXX PROJECT: XY DOCUMENT NO: 51236 PAGE: REV.: 3 0

DESCRIPTION: CABLING AND WIRING

DISCIPLINE: ELECTRICAL

CONTRACTOR: XYZ COMPANY

SURVEILLANCE/INSPECTION SUBSAUDI CONTRACTOR CONTRACTOR ARAMCO
CODE CODE CODE

ITEM NO. 1.0

PROCESS DESCRIPTION
Cable Installed Underground in trench. Directly buried/or in conduit

QUALITY CONTROL ACTIVITY

QC PROC. REF.
QCP-###

ACCEPTANCE CRITERIA

VERIFYING DOCUMENT

RESPONSIBILITY

REMARKS

1.1

1.2

1.3

1.4

Trench Excavation check excavation line limits, confirm depth requirements, min 150mm sand cushion bedding and free from stones. Cables laid in trench - Check cable size, rating, color and system identification - Check cables arrangement in conformity to drawings - Check spacing and separation of cables per system if run parallel or by layers - Check if cables are properly identified and tagged at both ends. - Conduct insulation resistance test of cable prior to backfilling - Continuity test Dry Sand cover, backfilling and compaction. Examine if 300mm cover depth are met & well compacted Red concrete tile installation. Check conformity to size level and alignment.

QCP-###

a) IFC Drawing b) S. A. Std. Dwg. AD-036874 c) SAES-P-104 a) IFC Drawing b) S. A. Std. Dwg. AD-036874 c) SAES-P-104

a) Refer to Civil Inspection Reports b) Visual Examination

A1

W2

QCP-###

a) Refer to Civil Inspection Reports b) Visual Examination c) Installation checklist for cables laying in underground trench (ICL-E-002) d) Insulation Resistance Test for cables

A1

W2

QCP-###

a) IFC Drawing b) S. A. Std. Dwg. AD-036874 a) IFC Drawing b) S. A. Std. Dwg. AD-036874

a) Refer to Civil Inspection Reports b) Visual Examination a) Refer to Civil Inspection Reports b) Visual Examination

A1

W2

QCP-###

A1

W2

Legend: A1 -100% Actual Inspection/Test; W1 -100% Witness Inspection/Test; W2 Sample Witness Inspection/Test; HMandatory Hold Point; R1100% Review of Documents; R2Sample Review of Documents 19 of 19

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: MANAGEMENT RESPONSIBILITIES DOCUMENT NO. XYZ-QMP-001

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1

To clearly identify the management function responsible for the Quality System. To establish a mechanism for executive management to set quality goals and review their attainment. To establish and implement a quality system by formulating the quality policy, defining organization, assigning authorities and responsibilities, appointing the management representative, reviewing the quality system, and ensuring the resources and personnel to maintain the system. To provide for management review of internal quality audits and completion of corrective action. To ensure that all employees are adequately trained.

1.2

1.3

1.4

1.5

2.0 SCOPE 2.1

This procedure applies to all operations of the XYZ Company.

3.0 REFERENCES NONE 4.0 DEFINITIONS NONE 5.0 PROCEDURE

5.1

Quality Policy The General Manager is responsible for stating the quality policy and shall ensure that this policy is understood, implemented and maintained at all levels of the organization.

5.2

Quality Objectives The Assurance Manager is responsible for defining the quality objectives and implementing the quality system.

Page 2 of 6

XYZ-QMP-001 Rev. 0

XYZ COMPANY
5.3 Management Review 5.3.1 The Management Representative schedules Internal Quality Audit and the Management Review Meetings and sends out the agenda prior to the meeti ngs. 5.3.2 The Management Representative ensures that: 5.3.2.1 Minutes of the meeting are taken, and distributed to the Quality Management Committee and persons directly responsible for action on items resulting from the Management Review meeting. 5.3.2.2 Open Corrective ac tion/suggestion requests are reviewed and appropriate actions are taken. 5.3.2.3 Action items are closed out on a timely basis, as defined by the target date on the corrective action/suggestion request. 5.3.2.4 The Management Review agenda and minutes are maintained as a quality record. 5.3.2.5 That any specific client requirements which fall within the scope of this procedure, as noted in the relevent Quality Plan, are followed. 5.4 Verification 5.4.1 The Quality Assurance Manager defines where in the process, testing and inspecti on is required. Quality Audits are performed by internal auditors who do not have direct responsibility for the area being audited. Design reviews are verified by employees who do not have direct responsibility for the design. Training Records are s tored in the Document Library and maintained by the Document Control Clerk.

5.4.2

5.4.3

5.4.4

5.5

Management Representative 5.5.1 The Quality Assurance Manager is designated as XYC Company Management Representative for all quality matters. s

Page 3 of 6

XYZ-QMP-001 Rev. 0

XYZ COMPANY
5.5.2 Authority and Responsibilities of the Management Representative are defined in Section 3 of the Quality Plan.

6.0

DOCUMENTATION 6.1 Example of Management Review Agenda

Page 4 of 6

XYZ-QMP-001 Rev. 0

XYZ COMPANY
INTEROFFICE MEMO XYZ/INTERNAL/M-0000/00 (Date) TO FROM : : A MANAGEMENT REVIEW MEETING HAS BEEN ARRANGED FOR _____________ IN _________________ AT ________________ AM/PM . THE MEETING WILL BE CHAIRED BY ___________________________ . AGENDA

SUBJECT :

1.0

Progress review ?? OUTSTANDING PROCESS IMPROVEMENTS REQUIRED.

2.0

Results Of External Audits ? ? ? SAUDI ARAMCO PURCHASER BY CERTIFYING BODY (WHEN APPLICABLE)

3.0

Supplier/Vendor Performance ? ? UPDATED APPROVED SUPPLIERS LIST CORRECTIVE ACTIONS REQUIRED

4.0

Results Of Internal Quality Audits ? ? ?? ?? OVERALL EFFECTIVENESS OF THE QUALITY SUMMARY REPORT PROCESS IMPROVEMENTS REQUIRED STATUS OF CORRECTIVE ACTION REQUEST

SYSTEM

5.0

NONCONFORMANCE REPORTS ?? XYZ COMPANY ISSUED ?? SAUDI ARAMCO ISSUED XYZ-QMP-001 Rev. 0

Page 5 of 6

XYZ COMPANY
6.0 7.0 8.0 Customer Complaints Training Needs Continuous Improvement ? PROGRESS 9.0 10.0 Other Items Date of Next Meeting

Page 6 of 6

XYZ-QMP-001 Rev. 0

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: QUALITY SYSTEM DOCUMENT NO. XYZ-QMP-002

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE
1.1

To describe the structure, procedures, elements and processes employed by XYZ Company to implement quality management.

2.0 SCOPE 2.1

This procedure applies to XYZ Company in terms of how its quality system is developed, established a nd implemented to accomplish the policies and objectives stated in the Quality Plan.

3.0 REFERENCES 3.1 3.2 Schedule Q Quality Assurance and Control Inspection & Testing ISO 9001-94 Model for Quality Assurance in design, development, production, installation and servicing.

4.0 DEFINITIONS 4.1 Definitions relevant to this procedure are listed in the front of the Quality Plan and ISO-8402 Quality Management and Quality Assurance Vocabulary.

5.0

PROCEDURE 5.1 General 5.1.1 The Quality System employed in this Quality Plan complies with the requirements of Schedule and ISO 9001 -94. Q 5.1.2 Subcontractor shall submit the names, qualifications and locations of all quality personnel and agencies, including independent test laboratories, used during the various phases of the project. 5.1.3 The Project Manager shall be responsible for the overall performance of the project. 5.1.4 The Quality Assurance Manager shall be responsible for ensuring the implementation of this Quality Plan.

Page 2 of 8

XYZ-QMP-002 Rev. 0

XYZ COMPANY
5.1.5 At least 30 days prior to any activity, subcontrac tors will designate one qualified personnel as project Quality Representative and submit his qualifications to XYZ Company for concurrence. 5.1.6 The Quality Assurance Manager shall hold regular scheduled meetings with the sub -contractorsQuality Department to review outstanding items, upcoming activities, etc. 5.1.7 The Quality Assurance Manager shall be responsible for the daily site quality activities to establish and maintain the project quality program. His responsibilities include: ? ? Developing and maintaining the Project Quality Plan. ? ? Controlling site inspection and test activities. ? ? Establishing and implementing the inspection plans and procedures as required. ? ? Auditing the facilities to ensure the project requirements are met. ? ? Monitoring of contractor and cli ent NCR. ? ? Performing and participating in internal audits. ? ? Contributing in the process of selecting vendors and QC inspectors as required by Schedule Q. 5.1.8 Inspection, witnessing and monitoring shall be in accordance with the approved inspection and test pl an. 5.1.9 The inspection and testing requirements shall be carried out in accordance with approved Inspection & Test Plans and written procedures. 5.1.10 XYZ Company will develop a written procedure to address request for inspection (RFI). Such a procedure will det ail the responsibilities for the following: ?? ?? ?? ?? ?? Notification time required for construction; Type of inspection (per ITP); Initiation of the RFI; Acceptance of the works, and; Closing out of actual inspection.

5.1.11 A master index and revision control log shall be maintained to update revisions. 5.1.12 A two -week Inspection Look -ahead Schedule to schedule the Page 3 of 8 XYZ-QMP-002 Rev. 0

XYZ COMPANY
inspection activities shall be submitted to the Saudi Aramco on a weekly basis. 5.1.13 Controlled copies of the approved Quality plan shall be issued to those identified in the Quality Plan ref. 2.4 See listing on page 13 of Q.P. 5.2 Quality system documents 5.2.1 Level 1 Quality System Documents 5.2.1.1 The Quality Plan is the level I, and governing document of the quality management system. 5.2.1.2 When applicable, the QP makes reference to the scope of work. Project specifications, quality procedures and work instructions meeting the requirements of the project quality statement. 5.2.1.3 The Quality Assurance Manager shall review and update the Quality Plan based on the comment from the project tea m and Saudi Aramco, to ensure that it reflects the actual functioning of the project. 5.2.2 Level 2 Quality System Documents 5.2.2.1 Quality procedures and project procedures employed by the XYZ Company form the Level 2 Quality Management System. 5.2.2.2 Quality procedures are issued by the Quality Assurance Manager as the general quality control tool. Project procedures shall be prepared by the relevant personnel within the project team to supplement the quality procedures or to develop specific procedures for operational and quality activities applicable to the project. 5.2.3 Level 3 Quality System Documents 5.2.3.1 QC procedures or Work instructions and Inspection & Test Plans form the Level 3 documents. 5.2.3.2 QC procedures are prepared based on the project specification.

Page 4 of 8

XYZ-QMP-002 Rev. 0

XYZ COMPANY
5.2.3.3 The Inspection & Test Plan and acceptance criteria are covered in this section. 5.2.4 Level 4 Quality System Documents 5.2.4.1 Reference documents such as construction specifications, SAES, SAMSS and technical clarifications forms the level 4 quality system documents. 5.3 Quality system requirements 5.3.1 Management responsibility 5.3.1.1 The management responsibilities for the Project are described in this Quality Plan. 5.3.2 Quality System 5.3.2.1 Quality System applied for the project is described in Level 2 and Level 3 Quality System documents. 5.3.3 Contract Rev iew 5.3.3.1 On award of contract, the contract is reviewed to assess the scope, equipment, material and other resources required for the execution of the contract and to verify whether the technical, quality and commercial aspects are adequately defined. 5.3.3.2 The contract is kept on periodic review to monitor the change of scope, specification and any other requirement. 5.3.4 Design Control 5.3.4.1 XYZ Company will set up, document, and maintain procedures for design that ensure the specifications and requirements of Schedule and ISO 9001 are met. Q 5.3.5 Document control 5.3.5.1 Technical documents and data required on the project shall be controlled as defined in this Quality Plan. 5.3.6 Purchasing Page 5 of 8 XYZ-QMP-002 Rev. 0

XYZ COMPANY
5.3.6.1 Purchasing of materials shall be controlled as per the procedure provided in this Quality plan . Quality of equipment and materials purchased by the contractor shall be controlled in accordance with material control procedure. 5.3.7 Control of Saudi Aramco/XYZ Company supplied products 5.3.7.1 The materials and equipments received at site from Saudi Aramco shall be controlled in accordance with this Quality plan. 5.3.7.2 Quality of all project materials purchased by XYZ Company or its subcontractor shall be controlled as per the approved procedure. 5.3.8 Identification 5.3.8.1 Material identification shall be controlled in accorda nce with section 4.9 of the Quality plan. 5.3.9 Process control 5.3.9.1 Process control shall be applied on all specialized processes listed in Schedule Q as they apply the Scope of Work. 5.3.9.2 XYZ Company shall develop and operated procedures and systems to provide satisf actory control of all processes. XYZ Company will provide continuous monitoring of those processes which require such needs and their compliance with documented procedures. The output is guaranteed by required control of the input. 5.3.10 Inspection and testin g 5.3.10.1 Inspection and testing shall be controlled in accordance with Inspection & Testing.Plan. 5.3.11 Control of inspection measuring and test equipment 5.3.11.1 Inspection, measuring and test will be performed only through calibrated instruments and equipment. The calibration of instruments and equipment will be Page 6 of 8 XYZ-QMP-002 Rev. 0

XYZ COMPANY
controlled according to procedures laid down in this Quality Plan. 5.3.12 Inspection and test status 5.3.12.1 Inspection and test status shall be controlled and reported by means of marking or inspection reports to positively identify the product and provide traceability of inspection status. 5.3.13 Control on non -conformance 5.3.13.1 Non-conforming product or activity shall be controlled through identification, segregation (where practical), documentation, evaluation, and disposition of non-conforming work and everyone concerned is informed of its disposition. 5.3.14 Corrective and preventive action 5.3.14.1 The requirement for corrective and preventive action shall be identified from the following reports: ?? ?? ?? ?? Non-conformance reports QC weekly report Quality monitoring report Internal quality audits

5.3.14.2 Corrective and preventive action shall be taken through the following ways: ? ? Modification to project procedures and QC procedures, where required ? ? Management action through normal chain of command. ? ? Training and guidance to the project team and work force at all levels. 5.3.15 Handling, storage and delivery 5.3.15.1 Handling, storage and delivery shall be controlled in accordance with the approved procedures laid down in this Quality plan. 5.3.16 Control of quality records

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XYZ COMPANY
5.3.16.1 Quality records shall be controlled in accordance with this Quality Plan and SAEP-122. 5.3.17 Internal quality audit 5.3.17.1 XYZ Company will carry out a comprehensive system of planned and recorded quality audits to verify the compliance to the system documentation and project audit plan, thereby assessing the effectiveness thereof. The approved procedure of this Quality plan refers. 5.3.18 Training 5.3.18.1 All personnel assigned on to a project shall attend the following orientation program as a minimum: ? ? Project safety procedures ? ? Policies and procedures ? ? Elements of the Quality plan relevant to the role of the personnel. 5.3.19 Servicing 5.3.19.1 Servicing is not applicable to the XYZ Company s scope of work on this project. 5.3.20 Statistical techniques 5.3.20.1 Statistical technique may be applied as a means of assessing quality performance, especially on to personnel safety records and repetitive fabrication operation such as welding. 6.0 DOCUMENTATION 6.1 None

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XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: CONTRACT REVIEW DOCUMENT NO. XYZ-QMP-003

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 2 7

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1

To define the responsibility and methods to be used for ensuring a review of the as-sold contract documentation and scope is undertaken immediately following award of contract by the project and lead engineering team to promot e a working understanding of the technical basis and identify any needs for clarification or additional information.

2.0

SCOPE 2.1

This procedure describes the requirements for a formal Contract Review immediately following transfer of documentation from the Pro posal Department to the Project Manager after Contract Award, to ensure the following: ? ? That all Contract requirements are clearly understood by the Project Team disciplines lead staff and any supporting Corporate Supervisors involved in the project initiation. ? ? That any changes to standard work practices are recognized and accepted by the Project Manager and all affected corporate supervisors. ? ? That any clarification or outstanding information required from Saudi Aramco are identified and actioned by the Proj ect Manager

3.0

REFERENCES

None

4.0

DEFINITIONS

4.1

Definitions relevant to this procedure are listed in the front of the Quality Plan and ISO-8402 Quality Management and Quality Assurance Vocabulary.

5.0

PROCEDURE

5.1

Proposal Stage

5.1.1 Where practical, intended Project personnel shall be involved with the evaluation of Saudi Aramco Invitation to bid and the preparation of' s documents for the Proposal. 5.1.2 On Proposals for major projects, the nominated Project Manager should if 'practicable prepare and issue a Project Execution Strategy to summarize the manner in which XYZ would execute the Contract if it were awarded. This document normally forms part of the Proposal Submission. Page 2 of 9 XYZ-QMP-003 Rev. 0

XYZ COMPANY
5.2 At Contract Award 5.2.1 Upon award of the Contract: ? ? The appointment of the Proj ect Manager is confirmed in writing, by distribution to Department Managers of' the Project Handover Meeting Report (see 5.3). 5.2.2 The Project Manager shall be advised by the Proposal Manager and/or Commercial Department of any special req uirements he should comply with regarding Project execution arising since Proposal Submission. He should meet, as necessary, with the Proposal Manager and relevant team members to discuss any questions he may have with regard to the Contract specification s, errors or omissions and Client involvement. 5.3 Handover to Projects

5.3.1 The Project Manager shall receive from the Proposals Manager a complete Package of Proposal documentation, including all subsequent submissions and correspondence. Collectively, this now comprises the "contract documentation package", and is passed over by the Proposal Manager under cover of a completed Project Handover Meeting Report 5.3.2 The Package shall include: ? ? A copy of' the Original Proposal and estimate file with all back -up documentation. ? ? "As-sold" Estimate/Budget and scope of work, neatly presented with all associated back up and explanation including contributions from all disciplines and Departments. And as necessary the following: ? ? Amendments made during the negotiations ? ? All Saudi Aramco corrrespondence and meeting note ? ? All internal meeting notes ? ? "As-sold technical and commercial documentation. ? ? Final Contract (if' available). 5.3.3 The Project Manager shall be responsible for distribution within the Project Team and to other parties involved. Page 3 of 9 XYZ-QMP-003 Rev. 0

XYZ COMPANY
5.3.4 The Project Manager shall thoroughly review the documentation and become familiar with the contents of the Contract and all related documents. 5.4 Meeting Preparation

5.4.1 The activities listed below should preferably be started before the Effective Date of the contract but in any case, not later than 5 working days after the effective date. 5.4.2 The Project Manager, having acquired a sound knowledge of' the Contract requirements and the relevant Proposal documentation, will allocate his Project Team responsibilities. 5.4.3 The Project Manager will uniquely identify parts of' the Contract documentation package plus the XYZ Company Contract Execution Strategy (if prepared for inclusion in the proposal) and determine the necessary distribution as appropriate to all project team members using the transmittal in Appendix 1. The transmittal will also: ? ? State the planned date for the Contract Review Meeting; ? ? State whether, or not, the Project Manager wishes to receive responses in writing before the above Meeting. 5.4.4 The Project Manager will arrange for the distribution in accordance with 5.4.3 above. 5.4.5 Each recipient shall critically review the supplied documents, listing any items not fully understood or where a possible misunderstanding may ar ise and any information or clarification is required from the Saudi Aramco. 5.4.6 These listings shall be made in the form of written specific queries. 5.4.7 Particular attention shall be paid to ensure the following: 5.4.7.1 Lines of Communication - That these are clearly defined by means of organization charts job descriptions, are understood and workable. 5.4.7.2 Interfaces - That these are clearly defined understood and include interfaces of disciplines with each other, with third parties and with the Client.

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5.4.7.3 Work Scope That the Design Criteria including the Scope of Work which shall constitute the design database, are established, agreed with Client and issued and understood by those responsible for the work. ? ? For projects with, a large multi -volume Contract Documentation Package a member(s) of the Project Team will extract the Design Data Base utilizing the Contract documentation package, in logical sequence, related to the overall process basis and engineering disciplines involved. A full index to identify the location of each data category will be prepared~ if not included in the Client's documentation. ? ? This Design Data Base will be issued to all attendees of the Contract Review meeting, supplementing information distributed direct from the Contract Documentation Package (as 5.4.4 above). ? ? That the issued Execution Strategy, if prepared and Quality Plan clearly indicate where the Contract work instructions differ from standard working practices. ? ? That the Contract Execution Strategy, it prepared, Planning Schedules and Wor k Packages are understood by those responsible for the work. ? ? That any identified needs for the development of procedures, work instructions and design briefs are identified and included in the agenda for the Meeting. 5.5 Contract Review Meeting

5.5.1 The timing of the Contract Review meeting must be a considered balance between just sufficient prior time for the preparatory activities stated in 2.4 above and the need to hold the meeting before actual contract work commences in detail, e.g. process system calculati ons. The Meeting should normally take place not later than 10 working days after the Effective Date of Contract. 5.5.2 The Contract Review Meeting shall be chaired by the Project Manager, who will ensure that the minutes of meeting are taken, using Appendix 2 a s an immediate record/cover sheet. 5.5.3 The relevant Proposals Manager and other previously involved Proposal staff shall attend the Meeting at the request of the Project Manager.

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XYZ COMPANY
5.5.4 The agenda for the meeting will either be based on the responses received in advance (if requested by the Project Manager, as per 5.4.3 above, or will be tabled by the Project Manager. 5.5.5 All assigned lead proposal Staff will have prepared a statement of all criteria for their discipline prior to the start of any project (contract) act ivities. 5.5.6 Items discovered (omissions, discrepancies, clarifications, etc) during the meeting preparation phase shall be discussed, resolved and minuted, during the Meeting. 5.5.7 Were necessary, formal requirements for clarification and further information shall be compiled at the Meeting as an addenda to the Minutes for subsequent follow-up by the Project Manager as per section 5.6 below. 5.5.8 During the Meeting, any changes required in relation to standard working practices to satisfy the requirements of the proj ect. (e.g. specialist sub -contract requirements) will be reviewed and responsibilities assigned for the preparation of adequate project specific instructions, including procedures and technical guidelines. (Such project specific requirements will be subseq uently issued to the Project Manager for review and approval for use on the project). The project specific instructions prepared above will be forwarded to Document Control for issue. 5.5.9 Project requirements for format of deliverables shall be identified an d explained including, document numbers, title blocks, etc. where specified by Saudi Aramco as a contractual need. 5.6 Follow-up Action 5.6.1 After the meeting, the Project Manager, or his assigned Project Engineer will co-ordinate reso1ution of any points in 5.5. 6 and 5.5.7 above, which can be handled within XYZ Company. 5.6.2 A letter to the Client is then prepared by Project Manager or his assigned Project Engineer, explaining all requests for clarification information which cannot be handled internally. This letter is compiled within 5 working days maximum after the Review meeting. The Project Manager will maintain an action log until the queries are satisfactorily resolved. 5.6.3 A response is expected from the Saudi Aramco in -the normal turn around time for project cor respondence as defined for the Contract.

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XYZ COMPANY
5.6.4 Each department and or discipline will maintain a file of, or have access to, the relevant documents i.e. works scope, Saudi Aramco specific actions, Saudi Aramco philosophies, regulatory requirements, relevant national and international standards, and XYZ Company standards and procedures which are applicable to their Scope of Work.
6.0 DOCUMENTATION

6.1 Contract Document Transmittal 6.2 Contract Review Meeting

APPENDIX 1

XYZ COMPANY

CONTRACT DOCUMENT TRANSMITTAL PROJECT NO:

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XYZ COMPANY
TRANSMITTAL TO:DISTRIBUTION FROM ___________________ DEPT ____________________ DATE ___________________ THE ATTACHED CONTRACT DOCUMENTATION PACKAGE OR PARTS/SECTIONS ARE FOR YOUR REVIEW PRIOR TO CONTRACT START NAME OF RECIPIENT PARTS/SECTIONS TRANSMITTED

DOC No

DOCUMENT TITLE

THE PLANNED DATE FOR CONTRACT REVIEW MEETING IS: _________________ PLEASE COMPILE YOUR COMMENTS FOR :

Discussion at meeting

OR

Return By ____________________

*Tick as Appropriate
IF NO COMMENTS, PLEASE RETURN TRANSMITTAL ONLY SIG DISTRIBUTION: WITH COMMENTS/NO COMMENTS

APPENDIX 2

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XYZ COMPANY
CONTRACT REVIEW MEETING
PROJECT NO; PROJECT TITLE: PROJECT MANAGER: ATTENDEES Name: Project Title/Discipline: DATE OF MEETING: PLACE OF MEETING :

DOCUMENTATION REVIEWED BEFORE MEETING

Contract Document Package (As Listed on Transmittal App 1) Project Strategy Other Supporting Docume ntation
RESPONSES TO PROJECT MANAGER

Required Before Meeting Presented at Meeting

MINUTES OF MEETING DISTRIBUTION OF THE FORMS
Manager Proposals Project Manager Manager Engineering Manager QA Manager Procurement Manager (If in Scope) All Project Lead Staff:

Written By: Date of Issue Attached: or

To Follow

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XYZ COMPANY
TRANSMITTAL TO: (Distribution) FROM: DEPT.: DATE:
THE ATTACHED CONTRACT DOCUMENTATION PACKABE OR PARTS/SECTIONS ARE FOR YOUR REVIEW PRIOR TO CONTRACT START

DOC NO.

DOCUMENT TITLE

NAME OF RECIPIENT

PARTS/SECTIONS TRANSMITTED

THE PLANNED DATE FOR CONTRACT REVIEW MEETING IS:

PLEASE COMPILE YOUR COMMENTS FOR: * Discussion at meeting OR * Return By:__________________

* Tick as Appropriate

IF NO COMMENTS PLEASE RETURN TRANSMITTAL ONLY SIGNATURE:___________________________ DISTRIBUTION

NO COMMENTS WITH COMMENTS

APPENDIX 2

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XYZ COMPANY
CONTRACT REVIEW MEETING
PROJECT NO.: PROJECT TITLE: PROJECT MANAGER: DATE OF MEETING: PLACE OF MEETING:

Name:

ATTENDEES Project Title/Discipline:

DOCUMENTATION REVIEWED BEFORE MEETING Contract Document Package ( As Listed on Transmittal - App. 1) Project Strategy Other Supporting Documentation RESPONSES TO PROJECT MANAGER Required Before Meeting Presented at Meeting MINUTES OF MEETING Written By: Date of Issue Attached : or To Follow: DISTRIBUTION OF THE FORMS Manager Proposals Project Manager Manager Engineering QA Manager Procurement Manager (If in Scope) All Project Lead Staff:

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XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: QUALITY ASSURANCE IN DESIGN

DOCUMENT NO. XYZ-QMP-004

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To define the Quality Assurance in Design in order to satisfy XYZ Company senior management and Saudi Aramco that the design will satisfy s all aspects of the requirements, and to detect an d correct the errors which do occur as early as possible.

2.0

SCOPE 2.1 This procedure covers the design and development stages, including the review, optimization, standardization, verification and approval.

3.0

REFERENCES 3.1 3.2 3.3 Schedule B Schedule Q ISO 9001 Job Specification Quality Assurance and Control, Inspection and Testing Quality Systems Model for quality assurance in design, development, production, installation and servicing.

4.0

DEFINITIONS 4.1 This procedure uses definitions in the from of the Quality Plan and ISO 8402 Quality management and quality assurance vocabulary.

5.0

PROCEDURE 5.1 Design QA is achieved by XYZ Company by its selection of competent engineers and/or sub -contractors in accorda nce with the contract and using suitable procedures approved by Saudi Aramco. An essential part of the quality system is the independent verification and reviews of design at appropriate stages during the Design Phase. XYZ Company will ensure that as a minimum these reviews are completed prior to the Saudi Aramco scheduled Design Reviews stated in Schedule B on the Contract. XYZ Company shall maintain records of these Design Reviews including solicitation, recording and resolution of comments. To th is end, any action required will be assigned to individuals. XYZ-QMP-004 Rev. 0

5.2

Page 2 of 10

XYZ COMPANY
5.3 The QA Department will be responsible for confirming by audit that any such assigned actions have been satisfactorily dealt with by the person or persons concerned. Design Control as practic ed by XYZ Company is the quality control of design. XYZ Company will verify that design criteria comply with Saudi Aramco specified requirements, that design data and methods are valid for the range of application, and that completed design satisfies the design criteria. XYZ Company will achieve this by the preparation of written procedures as described in the Project Quality Plan, which are themselves subject to Quality Management Audits. Optimization when specified in Schedule B of the Contract, i s for XYZ Company to select or develop a design, which satisfies the specified quality requirements at minimum lifetime costs. The lifetime cost attributable to an item consists of the following: ? ? Cost for procurement; ? ? Extras for changes; ? ? Related costs of interfacing items; ? ? Cost of installation; ? ? Maintenance, repair and replacement costs; ? ? Consequential costs of lost production due to non -availability; Although it is not possible to estimate these costs precisely, XYZ Company will take into account their probable magnitude in design optimization. To ensure satisfactory installation performance, XYZ Company will ensure that the Quality Program is adequate. For low-cost systems and equipment, XYZ Company will advise Saudi Aramco that investment in en hanced quality will be beneficial to overall installation economics. If, for example, protection system of high reliability re specified, both maintenance costs and spurious shut -downs are reduced. 5.6 Standardization XYZ Company will ensure that the des ign of structures and systems are coordinated to ensure that the number of different material, components and equipment used throughout the installation are kept to a minimum. Additional types will not be introduced to make small savings in first cost. T his will facilitate procurement, material control and maintenance. Verification XYZ Company will ensure that original design is independently verified to comply with specified criteria, and all work documented and filed. XYZ Company will justify design methods, selection of structure and system XYZ-QMP-004 Rev. 0

5.4

5.5

5.7

Page 3 of 10

XYZ COMPANY
configuration, equipments and material, if required in Schedule B. XYZ Company will use proven design and methods wherever possible so as to minimize the probability and magnitude of error and uncertainties. Established codes and Standards will be used. XYZ Company will check all calculations by approximate methods and compare results with any obtained previous from similar calculations. Important calculations will be independently verified using differ ent methods if possible. Care will be taken to ensure that computer programs are not used outside of their range of validity and new methods will be subject to formal review before they are applied. The type and extent of design verification carried o ut be XYZ Company would depend on design status and originality, and the importance to safety and reliability of the item under consideration. 5.8 System Descriptions Design control carried out by XYZ Company will be based on adequate documentation. Syst em descriptions are key documents which XYZ Company will prepare during Conceptual Design for each system of the installation. System Descriptions are developed throughout the duration of a Project and show the current status of the systems at any time. 5.9 Review and Approval XYZ Company will implement their Quality Plan through Saudi Aramco approved QA Program. This program will provide s for the effective verification of all design and supporting documentation, and internal review and approval before submission for Saudi Aramco approval As specified in the Contract, XYZ Company will maintain a copy of all applicable Company standards, drawings and reference code standard (National/International) in accessible area to ensure optimum design activities. Design Reviews 5.11.1 Design Review will be facilitated by the use of checklists. At the start of the contract, XYZ Company will prepare a program for its scope of work based on our organization in a number of discrete design packages. For each design pac kage XYZ Company will develop a design plan which will include an initial review, a final review and one or more intermediate reviews depending on the size and complexity of the package and depending on the requirements of the contract. XYZ Company will hold initial design review as soon as possible after completion of the design plan and will review the plan for: ? ? Definition of scope and interfaces; Page 4 of 10 XYZ-QMP-004 Rev. 0

5.10

5.11

XYZ COMPANY
? ? Identification of design inputs; ?? ? ? Compliance with the Job Specifications; ?? ? ? Compliance with the Quality Plan; ? ? Acceptability of design proposals; ? ? Integration into the Project program. Intermediate design reviews will be held by XYZ Company at intervals of one to three months and will consider the following: ? ? Results and action from previous reviews ? ? Optimization ? ? Verification ? ? Documentation Final design reviews will be held by XYZ Company when the design is nearing completion and will consider: ? ? Results and action from previous reviews ? ? Design adequacy as a basis for the next project phase. When a review identifies serious deficiencies in design or there are many actions unresolved, a special follow -up review will be held by XYZ Company. It will also hold two or more follow -up reviews after the final review to ensure that all actions are satisfactorily comp leted. 5.11 Completing Documents When documents have to be submitted to Saudi Aramco the following steps apply. As each document is completed in final format and deemed ready for checking, the originator will sign or initial in the title block of d rawings, at the top of calculation sheets or in otherwise provided appropriate space, as directed by the Project Manager or Engineering Manager ( as applicable). The Originator: ? ? Makes a check print copy of the document. ? ? Affixes Check Print stamp provi ded on the print of each drawing, the copy of each single -page document, or the face of each multi -page Page 5 of 10 XYZ-QMP-004 Rev. 0

XYZ COMPANY
document. In the case of single page documents, the stamp may be affixed to the back of the check Print, if there is room in the face. ? ? Enters the docu ments into a log to be maintained by the originator in order to monitor the checking process.

5.12

Checking The checker will review the Check Print of the document for technical adequacy and conformance to any applicable standards and format and performs specific accuracy checks required for that type of document. Checking activity will be recorded directly on the Check Print. If the document is a drawing, the checker is responsible for ascertaining that the drawing is consistent with the correspon ding calculations, and signing off that such calculations have been properly checked. Checker colors are yellow and red only. The Checker: ? ? Determinates if the document conforms to good engineering judgment and practice and is suitable and adequate to a ccomplish the required function. The Checker does not, in order to satisfy personal preferences, revise a document, which is already adequate to meet project requirements. ? ? Highlights in yellow on the Check Print each part checked that is found to be corre ct. ? ? Marks in red on the Check Print corrections, additions, or deletions deemed to be required. Red or yellow should not be used to note comments or instructions. These colors are reserved for the checking process. Comments or instructions should be wri tten in black pencil. ? ? Resolves significant differences with the Originator. If necessary, the Checker refers any issue to the Section Chief, or Project Manager (in that order) for final resolution before continuing the checking activity. The check Print must reflect resolution of these differences by means of a green checkmark, affixed by the Originator next to the Checker red marks. ? ? Signs and dates the stamp blanks provided for confirmation that the calculations on which drawing is based have been checke d; initials and dates the stamp blank opposite 'checked"; and then forwards the Check Print to the Originator for back -checking.

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XYZ COMPANY
? ? If no correction is necessary, the Checker should sign and date as above. In addition, the Checker should ente r N/A" in the spaces provided for the Back-Checker and the Verifier, since these functions are superfluous if there are no corrections. The Checker should then sign or initial and date the title block of drawings ("Checked by"). At the top of calculation s heets or in otherwise provided appropriate space as directed by the Project Manager. The Check Print should then be sent to the Originator (acting as Back-Checker). 5.13 Back-Checking The Originator (acting as Back-Checker) is responsible for reviewing the Checkers marks on the Check Print and personally making or supervising the update of the Document Original. Back -Checker color is green only. Originator/Back-Checker: ?? Check marks in green each of the Checker's red -marked changes if in agreement that the Original should be changed, and adds in green any additional changes not picked up by the Checker. Consults with the Checker, if not in agreement with some of the red marked changes, or if additional changes are necessary. Resolve s differences with the Checker or if necessary, refers to the Project Engineer, Section Chief, or Project Manager (in that order) for final resolution before completing the Back -Checking. Every red marked change made by the Checker should have a green che ck next to it (by the Back-Checker); and every additional change made in green by the Back-Checker should be highlighted in yellow by the Checker to signify concurrence. Crosses out in green, each of the Checker's red -marked changes that both he and the C hecker at that point agree should not be changed. The Back-Checker should not obliterate the Checker's marks, but rewrite in green, next to the crossed out red marks the original information that is to remain unchanged. All such green marks put on the docu ment by the Back-Checker must be yellowed by the Checker.

??

??

In the case of specifications, where entire paragraphs may be involved in this process, it will be acceptable, in lieu of re -writing in green the original text that is to remain, to write an instru ction to the typist, in black, with conventional editor's marks, such as stet. The instruction should have a green checkmark placed by the Checker; the green checkmark should be yellowed on by the Back -Checker/Originator. ?? Personally updates the Documen t Original when practical, or has the Document Original updated under supervision to include the agreed -to XYZ-QMP-004 Rev. 0

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XYZ COMPANY
changes. If a drafter does the updating, this individual should circle in blue, on the Check Print, each item as the change is made on the originals. ?? ?? 3igns and dates stamp on the Check Print and forwards the Check Prints back to the Checker for verification. If the changes in the document were so extensive as to make it difficult to follow them on the original Check Print, the checker will obtain a second copy of the original which will be labeled No. 2 and proceed with the checks.

5.14

Verifying an Original Check Print The Checker, acting as the Verifier, compares each of the Checker's marked changes on the second copy labeled No . 2 with the revised part of the updated document. If agreed-to changes have been accurately made on the original the Checker/Verifier circles changes in green on the back -checked print.

5.15

Verifying New Check Print If the agreed-to changes have been accurately made on the updated document, the Verifier:

? ? Checks that each correction, addition, or deletion, and each part that has been redrawn, relocated, rewritten, retyped, or recalculated, has been correctly transferred to the original from the previous Check Prints. ? ? Circles in green on the new Check Print of the updated document all corrections that were marked on the Check Print. ? ? Marks in red on the new Check Print each required correction, addition or deletion that was not picked up from the back -checked Check Print; or ? ? Returns the stack of Check Print to the Back -Checker, who will "green check' the red marks (if found correct) on the new print marked by the Verifier, and sends the stack of Check Prints for drafting. ? ? When all the changes marked in the latest Check Print have been circled in green, the checking process has been completed. The Checker/Verifier signs or initials in the title block of drawings, at the top of the calculation sheets, or in other spaces designated for the Checker.

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? ? Signs and dates the Check Print stamp on the line designated for the Verifier and signs off drawing or calculation sheets and forwards the Check Print to the Originator of the document. This completes the Checking P rocess. If, due to Saudi Aramco dictated reasons or other similar circumstances, further changes become necessary at a later time, they shall be processed on a new Check Print in the manner previously described for the first Check Print. Only the new changes need to be checked, but the Designer and the Checker are responsible to make sure that any interface areas that are affected by the changes are fully checked. 5.16 Disposition of the Checked Document The Section Heads are responsible for d isposition and control of all documents originated by their discipline and signs off that the checking process is complete. ? ? If the document represents design calculations, analyses, or other work not requiring project management review, the Proje ct Engineer places all Check Prints in the project files with the Document Originals. ? ? The Section Head/Project Engineer maintains Document Originals in limited-access files so that they may be changed only with the Project Manager knowledge and consent . s 5.17 Exceptions If for some extenuating reasons documents must be sent to the Saudi Aramco before this procedure has been fully implemented the following apply: ? ? The Engineering Manager must notify the Project Manager that the documents have not been checked and reviewed and explain the reasons. ? ? Before transmittal of such unchecked documents, written permission of the Project Sponsor must be obtained. ? ? After written permission has been obtained, the documents must be stamped "UNCHECK ED--For Information Only". If a single or limited number of copies of unchecked documents are to be submitted to the client for review, these may be stamped "REVIEW COPY --For Information Only". If unchecked documents are to be submitted to the client for bidding purposes, they should be stamped "For Bidding Purposes Only -Not To Be Used For Construction". ? ? The Saudi Aramco will be notified in the transmittal letter that the checking and review process has not been completed.

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XYZ COMPANY

6.0 NONE

DOCUMENTATION

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XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: PROJECT CHANGE CONTROL DOCUMENT NO. XYZ-QMP-005

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 4 6

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 The purpose of this procedure is to provide a systematic method of controlling change on a project, change being a revision to current Project Scope of Work, methods of working, budget or schedule. To define the respons ibility and methods of working which ensures that effective control of changes is applied to a project.

2.0

SCOPE 2.1 This procedure applies to engineering changes made to baseline documentation. Engineering change control is applied to all phases of a project . 2.2 This procedure sets out the guidelines followed in the processing of engineering changes to satisfy Quality requirements for a systematic and controlled system of: ? ? Identification, notification and recording of changes; ? ? Assessment, rejection, or approva l and incorporation of changes to baseline documentation following Saudi Aramco approval 2.3 This procedure applies to control changes to: ? ? Engineering Scope of Work ? ? Project execution schedule and project cost is outside the scope of this procedure.

3.0

REFERENCES

4.0

DEFINITIONS This procedure uses definitions in the front of the Quality Plan together with the following: 4.1 Baseline Documentation ? ? In the context of this procedure, Baseline Documentation will be XYZ Company contractual Scope of W ork, against which changes will be assessed and evaluated for impact such as: ?? ?? ?? ?? Design narratives embodied in the scope of work; Work packages; Specifications, standards and procedures; Drawings; XYZ-QMP-005 Rev. 0

Page 2 of 6

XYZ COMPANY
4.2 Engineering Changes A change to baseline documentation for reasons of: ? ? Mandatory ?? ?? ?? ?? Safety Operability Certification (via Saudi Aramco) Saudi Aramco instructions (variations to scope of work)

? ? Non-Mandatory ? ? Good engineering practice ? ? Vendor, fabricator, sub -contractor requests for change ? ? Inadequacy, inaccuracies to scope of work documentation or design contractor documentation 4.3 Change Request Authorization A one page change order used on minorchanges (up to 50 manhours). 4.4 Change Order Request A request is raised in order to obtain permission to commence work on a major engineering change immediately prior to a formal change order being prepared if the scope demands immediate implementation. 4.5 Design Modification Request DMR A form used as part of a package to present the full change order documentation for major change. 4.6 Engineering Change Control Consistent development, proposal, evaluation, approval and implementation of engineering changes. 4.7 Major Change A change having a significant effect on baseline documentation, cost or schedule and constitutes more t han 50 manhours to effect.

Page 3 of 6

XYZ-QMP-005 Rev. 0

XYZ COMPANY
4.8 Minor Change A change having little effect on baseline documentation; normally with little or no Knock-on effect and usually to correct minor changes in drawings or engineering documentation. This change will be no more that 50 manhours to effect.

5.0

PROCEDURE 5.1 Responsibilities 5.1.1 Project Services Group 5.1.1.1 Engineering Change Control is administered by engineers. 5.1.1.2 The Planning and Cost Engineer of the XYZ Company Project Team will participate in the review of all major changes to assess and advise impact on cost and schedule. They shall also review minor changes as appropriate. 5.1.1.3 The Project Planning and Control Engineer shall be specifically responsible for coordinating the receipt, registration, distribution, collation, and s ubmission for review of all notified changes. 5.1.2 Engineering 5.1.2.1 The Project Engineer shall be responsible for the review of the technical impact of all changes and for the preparation of the Change Order documentation. He shall give specialist advise to Quality Assurance Manager in the evaluation of the impact of changes on quality criteria. 5.1.2.2 Project Engineers shall be responsible for obtaining review by Drafting and Material Take-off. Project Engineers shall also ensure that engineering changes which have a knock-on effect to interfacing Third Party designed items are identified and advise the Project Engineer who will advise Quality Assurance. All Third Party design documents and drawings forming part of the baseline documentation and revised during the execution of XYZ Company scope of work shall be evaluated for engineering changes. The results shall be recorded. 5.1.3 Quality Assurance

Page 4 of 6

XYZ-QMP-005 Rev. 0

XYZ COMPANY
5.1.3.1 QA shall have responsibility for the evaluation of quality criteria including reliability, operability, maintainability, sa fety and weight control (where applicable). In fulfilling this specific responsibility they shall liaise, as necessary, with engineering specialists. QA shall also be responsible for design audits to ensure procedure compliance. 5.1.4 Project Management 5.1.4.1 The Project Engineer is responsible for the preparation of Change Requests and Change Order documentation arising from instructions fro Saudi Aramco or Third Parties. The Engineering Coordinator is also responsible for initial screening and review of XYZ Comp any engineering change proposals. 5.2 Change Identification 5.2.1 Major Changes 5.2.1.1 Requirements for a change may be identified by either XYZ Company of Saudi Aramco. Change identification shall be registered in the form of a fax, letter, memorandum, telephone conversation confirmed by fax or letter, or marked up documents or drawings. XYZ Company initiated changes may originate from the Drafting Squad Leader. The originator is responsible for recording the change by completing the Design Modification Request form (attachment 6.2) and submitting it to the Project Engineer . 5.2.2 Initial Review and Interim Approval The Project Engineer will review the proposed change with affected Discipline and Project Services to obtain a preliminary feel for the effect of the change. 5.2.2.1 All changes will be subject to the Change Request Authorization form as detailed in 5.5. 5.2.2.2 Only after approval of either the Change Request Authorization or Design Modification Request shall XYZ Company personnel start work on the change following instructions from the Project Engineer. 5.3 Change Order Preparation and Review

Page 5 of 6

XYZ-QMP-005 Rev. 0

XYZ COMPANY
6.0 DOCUMENTATION 6.1 6.2 Change Request Authorization Form Design Modification Request

Page 6 of 6

XYZ-QMP-005 Rev. 0

6.1 CHANGE REQUEST AUTHORISATION

REQUEST NO.

PROJECT NO.

DATE: We hereby request immediately. permission to commence the following scope of work

This work will be booked on timecards against cost code number SP..... As this scope is classified as a minor change this sheet will be trea ted as the authorizing document and no further documents will be raised in terms of a Change Order.

SCOPE OF WORK:

QUALIFICATIONS:

ESTIMATED COST:

A weekly report will be issued to inform you of the manhour/computer expenditure for this reimbursable change.

CHANGE ORIGINATED BY CHANGE REQUESTED BY

DATE DATE DATE .

XYZ CO. REPRESENTATIVE APPROVEL/REJECTION .

6.2
DESIGN MODIFICATION REQUEST D.M.R. (APPLICATION) SIGNATURE ORIGINATOR ENG. COORD. DATE DISCIPLINE D.M.R. NO._________ DATE _________ D.M.R. NO._________ DATE _________ APPROVED : REJECTED : Q.A. ENGINEER ENG. SUPV. REQUEST TITLE MODIFICATION DESCRIPTION C T R/W P Nos REF ______________ _________________________________ PROJECT NO. SAUDI ARAMCO NAME PROJECT DESCRIPTION

ATTACHMENT REFS: ______________________________________________________________ ______________________________________________________________ _________________

REQUEST BY: SAUDI ARAMCO XYZ CO ______ ______

REASONS: SAFETY _______ OPERABILITY IMPROVE SCHEDULE OMISSION ERROR ________ ________ ________ ________

MAINTAINABILITY _______ ECONOMICS _______

SUB-CONTRACTOR ______ VENDOR FABRICATOR ______ ______

GOOD ENG. PRACTICE ____ AS-BUILT UPDATE _______

IMPROVEMENT/ ADDITION/DELETION ________

XYZ CO. PROJECT MANAGER DATE DMR SUBMITTED: ______________ DATE APPROVED / RE JECTED ______________

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: DOCUMENT AND DATA CONTROL

DOCUMENT NO. XYZ-QMP-006

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation: Page 2 2 3 3 3 6

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE

1.1

This procedure describes the procedures and responsibilities for the receipt, control and distribution, and revision control of all Technical Documents and Drawings, pertaining to a project.

2.0

SCOPE 2.1 This procedure shall be applied to the following project related documents: ? ? Request for bid and Bid proposals ? ? Contracts / Scope of Work ? ? Specifications ? ? Standards ? ? Work Instructions ? ? Project Quality Plans ? ? Drawings ? ? Bill of Materials (BOM) ? ? Component speci fication sheets ? ? Drawing / Specification Clarifications ? ? Submittals ? ? Purchase Orders ? ? Original Equipment Manufacturer (OEM) Manuals s ? ? Subcontractor/Vendor qualification reports ? ? Inspection Assignment packages ? ? Inspection Reports ? ? Spare parts Data Package

Page 2 of 6

XYZ-QMP-006 Rev. 0

XYZ COMPANY
2.2 This procedure shall not be applied to Routine Correspondence, Note: Routine Correspondence shall be handled as follows Incoming Correspondence will be: - Time-and date-stamped, entered into the Incoming Correspondence Log and distributed to the con cerned, as advised by the Project Manager Outgoing Correspondence will be - Routed through Project Secretary, who will number, log and deliver.

3.0 3.1

REFERENCES SAEP 128 Security and Control of Saudi Aramco Engineering Data outside of Saudi Aram co

4.0 4.1

DEFINITIONS This procedure uses definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance vocabulary.

5.0

PROCEDURE 5.1 Document Handling 5.1.1 All documents transmitted to XYZ Company shall be addressed to the Project Manager. 5.1.2 Receipt, issue and usage of these documents shall be controlled. 5.1.3 The Documents shall be Date Stamped, on receipt and entered into the corresponding log. 5.1.4 The documents on issue shall be stamped CONTROLLED COPY. 5.1.5 Only controlled cop y of the documents shall be used for

Page 3 of 6

XYZ-QMP-006 Rev. 0

XYZ COMPANY
construction. 5.1.6 Photocopying of the controlled copy is not permitted. Sufficient numbers of controlled copy shall be issued to the construction crews to perform their job. 5.1.7 The distribution shall be made under the cover of a Document Transmittal. 5.1.8 In case of revisions, revised copy shall be distributed to all the original recipients. 5.1.9 Recipients of the revised copies shall destroy the previous issue or clearly mark them as SUPERSEDED. 5.1.10 Any individual assigned to have a sensitive document (either the original or a copy), will use it only at his designated workstation. 5.1.11 Sensitive Documents are to be kept in the Project Office when not in actual use. 5.1.12 The Project Office will be locked when not attended to. 5.1.13 All originals of Saudi Aramco drawings shall be controlled in accordance with SAEP -128. 5.2 Project Drawings 5.2.1 Project drawings shall be received by the Document Control Clerk (DC). 5.2.2 All project drawings shall be entered into a Drawing Register. 5.2.3 The drawings shall be filed in an easily identifiable sequence and stored in a proper condition to protect from damage or loss. 5.2.4 Copies of the Project Drawings shall be issued to the following personnel.

Page 4 of 6

XYZ-QMP-006 Rev. 0

XYZ COMPANY
Recipients Project Engineer Engineering Manager Procurement Mgr. Engineering (Civil) Engineering (Mechanical) Engineering (Elect/Comm./Inst) Quality Assurance Manager All All All Civil Mechanical Elect. Comm. Inst. All Drawings No. of copies 1 2 2 2 2 2 1

Note: Distribution, other than the above shall be made by the DC upon specific request. 5.2.5 Recipients of revised drawings shall destroy the previous issue or mark them as SUPERSEDED 5.3 Shop Drawings 5.3.1 Preparation and issue of shop drawings shall be controlled by the Discipline Engineer. 5.3.2 Distribution shall be as per req uirement 5.3.3 Revisions to the shop drawings shall be controlled by the Discipline Engineer. 5.4 Document Transmittal To Saudi Aramco 5.4.1 All technical documents to be transmitted to Purchaser shall be handed over to the Document Control Clerk who will: 5.4.1.1 Prepare the Document Transmittal / Submittal 5.4.1.2 Assign a correspondence number to the Document and enter in the log 5.4.1.3 Hand over to the Saudi Aramco secretary in site. s 5.4.2 The transmittal addressee will in all cases be the Saudi Aramco authorized representative. s Note: All project correspondences to Saudi Aramco shall be routed through Project Secretary

Page 5 of 6

XYZ-QMP-006 Rev. 0

XYZ COMPANY
5.5 Document Storage 5.5.1 In order to ensure the safe storage of the project Documents: 5.5.1.1 The document shall be stored in a lockable room. The entry to this room shall be restricted.

5.5.1.2

5.5.2 Magnetic Media back-up tapes, floppies, CD will be stored: s 5.5.2.1Either off-site in a location approved by the Project Manager, or 5.5.2.2 In a fire-resistant safe on -site, as directed by the Project Manager. 5.6 CADD Drawing Access 5.6.1 CADD Drawing access will be limited to those with a "Need to Know" by means of passwords assigned to the individuals, which will allow access only to selected files. 5.6.2 Control their usage only during the assignment of the personnel to the p roject. 5.7 Document Disposal 5.7.1 Documents will be disposed of upon written approval from Project Manager. 5.7.2 The method proposed is via shredding. The shredding of Documents shall be witnessed by the Project Manager or his designated Representative, and the Document/Drawing Control Log shall be signed "Document Destroyed". 5.7.3 No Documents / Drawings will be disposed of, by any means, without authorization of the Project Manager. 5.7.4 Documents/Drawings shall not be removed from the contractor office, excep t by authorized transmittal, or proper disposal.

6.0

DOCUMENTATION None

Page 6 of 6

XYZ-QMP-006 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: PREPARATION, STYLE AND FORMAT OF PROCEDURES DOCUMENT NO. XYZ-QMP-007
Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation: Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0
PURPOSE

1.1

The purpose of this procedure is to describe the method of preparation, style and format of all procedures established for use by the XYZ Company Limited departments and/or disciplines. This procedure shall be used as an example of such preparation, style and format.

1.2

2.0

SCOPE This procedure shall apply to all documents which identify the activities and functions of a department or group and shall be observed by all XYZ Company Limited departments and disciplines without exception.

3.0

REFERENCES 3.1 XYZ-DOC-004 Procedures index.

4.0

DEFINITIONS Procedure A document that details the purpose and scope of an activity and specifies how it is to be properly carried out.

5.0

PROCEDURE
5.1 Authorization to proceed

5.1.1 The need for procedure shall be identified by the department or

discipline Manager concerned and the development of such agreed with the appropriate discipline Head.

5.1.2 Once the requirement has been agreed and an author delegated, the
author shall obtain a definitive procedure number from the document control center. 5.1.3 This procedure number shall be unique for the procedure to which it is to be applied and shall not be used to identify any other document. In the event that the decision to pr oceed with the procedure is rescinded, then the document control center shall be so advised and the number reinstated for future use.

Page 2 of 4

XYZ-QMP-007 Rev. 0

XYZ COMPANY
5.2 Procedure format 5.2.1 The cover page of the procedure shall be in accordance with (see attachment 6.1) and co mpleted with the following information: Document number Document title Index Cover page/revision status Revision and approval box

Refer to the cover page of this procedure for standard format. The cover page shall always be identified as page 1 of. 5.2.2 The cover page and all subsequent pages shall be identified by number and shall carry the appropriate document identification and revision in the bottom right -hand corner. 5.3 Procedure content All procedures shall carry the same content which shall be as follows: 5.3.1 Purpose which outlines the object or intention of the document. 5.3.2 Scope which outlines the object or intention of the document. 5.3.3 References which detail other documents which have a bearing on the activities within the procedure. 5.3.4 Definitions which explain a work or action not universally understood, or which may have a specific interpretation in the procedure. 5.3.5 Procedure which details the actions of those personnel involved in the activity. This section shall identify wherever possible who does what and also how, when, where and why the activity is carried out. 5.3.6 Documentation which lists any appendices referred to within the procedure. 5.4 The procedure index shall always include the content as detailed in s clause 5.3 above (see attachment number 6.1). In the event that, for XYZ-QMP-007 Rev. 0

Page 3 of 4

XYZ COMPANY
example, there are no references or definitions, then under the applicable heading the word NONE shall be inserted. 5.4.1 In the event that additional details are required to be incorporated as a supplement to the procedur e, then these shall be incorporated as an appendix to the procedure.

6.0

DOCUMENTATION 6.1 Procedure cover page.

Page 4 of 4

XYZ-QMP-007 Rev. 0

Attachment 6.1

Document Title
______________

Document Number XYZ-QMP-XXX

_________________

Index Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ-QMP-007

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: PURCHASING

DOCUMENT NO. XYZ-QMP-008

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 3 8

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To define the respective responsibilities and procurement activities and define interfaces between Saudi Aramco and XYZ Company. To ensure that within the defined parameters of the prime contract and XYZ Company agreements and initiatives, equal opportunity is provided to all qualified Bidders to provide equipments at best available quality & cost.

2.0 SCOPE 2.1 This procedure relates to XYZ Company procurement Team Members

and covers all Purchasing activities to be performed on the pro ject. The activities covered in this procedure are: ? ? Preparation of the Master Purchase Documents ? ? Preparation and Approval of bidderslists ? ? Preparation, Approval and Issue of Enquiries ? ? Enquiry Period Communications ? ? Receipt and Review of Bids ? ? Recommendation and Approval ? ? Preparation and Issue of Purchase Orders ? ? Purchase Order Administration ? ? Spare Parts ? ? Reporting

3.0 REFERENCES 3.1 The following documents are referenced: None

4.0 DEFINITIONS Where appropriate, definitions used are based on ISO 8402. 4.1 Purchase Order - The document used to contract for the supply of goods and materials 4.2 Material Requisition (M/R) Document prepared by Engineering which defines goods and materials on which procurement action is required 4.3 Client will mean Saudi Aracmo Page 2 of 8 XYZ-QMP-008 Rev. 0

XYZ COMPANY
4.4 Seller The bidder awarded a purchase order from XYZ company 4.5 Master Purchase Documents (MPDs) - The enquiry and order documents developed for use on the project. 4.6 Procedure - A document that details the purpose and scope of an activity and specifies how, what, when where and by whom the activity shall he carried out.

5.0

PROCEDURE 5.1 Preparation of the Procurement Plan 5.1.1 The Procurement Manager will review the Saudi Aramco prime contracts, scope of work, and equipment lists and prepares its Procu rement Plan in accordance with Schedule of the Contract. G The Procurement Plan will be based on XYZ models developed to include specific project requirements and will comprise standard documents, optional documents, clauses or modifications to document s and clauses to be utilized on specific enquiries/Purchase orders as appropriate. On completion of the draft Procurement Plan it will be circulated to appropriate organizations within XYZ Company (Project Manager, Legal and Insurance, and Engineering) for review and comment. Purchasing will incorporate comments into the Procurement Plan and issue to Saudi Aramco for review and approval prior to implementation on the project. Modifications to the approved MPDs will be processed as above

5.1.2

5.1.3

5.1.4

5.1.5

5.2

Preparation and Approval of Bidders Lists 5.2.1 Purchasing will prepare a list of potential bidders covering the categories of material required for the project, in accordance with Prime Contract and consideration of Saudi Aramco Regulated Vendors Lists (RVL) and approved qua lified sources for none RVL materials. XYZ-QMP-008 Rev. 0

Page 3 of 8

XYZ COMPANY
5.2.2 On receipt of each Material Requisition (M/R) for quotation, Purchasing will, using the prepared Project Bidders List, prepare an enquiry package. Each specific Bidders list will contain sufficient bidders. In circumstances where only a single Bidder, a restricted bidder list or XYZ agreement are used for reasons of schedule where competitive bidders is not sought, the reason will be noted on the bidders list.

5.2.3

5.3

Preparation, Approval and Issue of Enquiries 5.3.1 In accordance with the project schedule, Engineering will issue each Purchase Memorandum, M/R and attachments for review by the Quality Manager or his designee and Purchasing. Prior to Engineering issuing the M/R for quotation, they will check with Purchasing to ascertain the number of copies required for issue to bidders and for standard distribution, and issue sufficient quantities. On receipt of the M/R approved for quotation, Purchasing will add the project standard commercial portion of the enquiry package and issue to the required Bidders.

5.3.2

5.4

Enquiry period Communications 5.4.1 All communication to and from bidders will be through Purchasing. Purchasing will forward Bidders queries to the appropriate member of the project team. Purchasing will receive and coord inate responses to bidderstechnical/commercial/contractual questions. The appropriate member of the project team will promptly develop a response to bidders enquires and forwarded the response to Purchasing for issue. Responses to any bidders enquiry that are relevant to other Bidders will be issued simultaneously to all bidders with copies of technical responses to Engineering. Engineering will expeditiously prepare and obtain necessary approvals for technical addenda to the bid XYZ-QMP-008 Rev. 0

5.4.2

5.4.3

5.4.4

5.4.5

5.4.6 Page 4 of 8

XYZ COMPANY
package as necessary and forwarded to Purchasing with a revised M/R. 5.4.7 Purchasing will prepare, as required, commercial addenda to enquiry packages with assistance as necessary from Finance, Business Management, Legal and Insurance and, Engineering

5.5

Receipt and Review of Bids 5.5.1 Bidders will be required to submit one priced original and sufficient copies of their bids so as to reach the Procurement Manager by the bid due date. The bids will be received by the project Procurement Manager, Date stamped and passed to the purchasing supervisor for records. Sealed bids will be opened by a group comprising a representative from Procurement, Business Manager and Engineering. Prior to award of an order, no details of the bids will be publicly announced. Each member of the project invo lved in an evaluation will be responsible for the maintenance of bid security and for reporting of any instance of a breach in the bid security.

5.5.2

5.5.3

5.5.4

5.6

Evaluation of Bids 5.6.1 For each material requisition bids shall be tabulated and analyzed in accordance with the following: Purchasing with assistance from finance and Business management shall notify Engineering of the price ranking of Bidders after opening sealed bids or receipt of all unsealed bids. Engineering shall evaluate their technical evaluation concuriyly with the commercial evaluation on selected Bidders. Purchasing shall commence full evaluation of the selected Bidders. Clarification and or further development of the bidders proposal may be requested by procurement or by engineering through Purchasing . All communications and meetings with bidders shall be arranged and conducted by Purchasing. XYZ-QMP-008 Rev. 0

5.6.2

5.6.3

5.6.4 Page 5 of 8

XYZ COMPANY
5.6.5 The formal summary of the bids shall be completed and issued as combined presentation with the technical evaluation. Purchasing shall obtain the necessary appr ovals of the recommendation for award from XYZ Procurement Manager. Prior to placing the purchase order, XYZ Company will submit a copy of its requisition and vendor s technical submittal to Saudi Aramco for review and comment. Relevant Saudi Aramco co mments will be incorporated prior to issuing a purchase order

5.6.6

5.6.7

5.7

Preparation and Issue of Purchase Orders 5.7.1 After approval of bid summary, Purchasing shall notify Engineering of the successful bidder for engineering to issue accordingly a Material Requisition for Purchase.. Which shall incorporate all scope or technical changes from original material requisition and including all changes agreed during evaluation with the successful bidder. Purchasing will prepare and issue the confirming purchase order (PO) t ogether with all relevant commercial and technical attachments on receipt of the Material Requisition for Purchase from Engineering. Purchasing will ensure that all awards are documented by written PO issued to the Bidder together with the acceptance to b e countersigned and returned by the Bidder. XYZ Company will review and approve purchasing documents for adequacy of the specified requirements prior to release.

5.7.2

5.7.3

5.7.4

5.8

Purchase Order Administration 5.8.1 After award of an order, Purchasing is responsible for commercial administration of the order. Expediting is responsible for progressing of the order to meet delivery dates and Supplier Quality is responsible for supplier compliance with quality requirements. Any s formal changes to the price, delivery, scope or condition of purchase is commercial administration XYZ-QMP-008 Rev. 0

Page 6 of 8

XYZ COMPANY
and the responsibility of Purchasing 5.8.2 A revision to the purchase order will be processed to cover the price, scope or condition of purchase changes. The request for change can either be a Seller response t o a XYZ request or initiated by the Seller. Immediately upon receipt of a request for a change order, Purchasing will log the request; attach supporting Correspondence/document and issue for review and approval. In the event of an Engineering originated change to the Purchase Order, Purchasing will submit the change to the Seller, and request the commercial and technical effect to be submitted to Purchasing by a given date. Purchasing will ensure that all necessary comments and approvals are received pri or to revising the PO. A PO revision shall be issued in accordance with the company rules. Engineering will raise a M/R for Purchase Order Revision to incorporate any major Engineering relegated changes prior to issue of any PO revision. Purchasing will maintain, on a current basis, a PO file to include all pre and post commitment correspondence relating to that file or order.

5.8.3

5.8.4

5.8.5

5.8.6

5.8.7

5.9

Spare Parts 5.9.1 Bidders shall be required to complete sufficient information in accordance with prime contract for evaluation purposes, for the start -up spares and capital spares as detailed and included in the M/R package at the bid stage. Subsequent to the issue of the PO for Parent equipment and submission by the bidder of the spare parts data package, Engineering shall submit the completed spare parts to the client.

5.9.2

5.10

Reporting 5.10.1 Purchasing will establish and maintain reports logs in accordance with project procedure, such as weekly status report which is used to record detailed

Page 7 of 8

XYZ-QMP-008 Rev. 0

XYZ COMPANY
information to support the procurement status. The report shall include, as a minimum, the following information for each purchase order: 5.10.1.1 5.10.1.2 5.10.1.3 5.10.1.4 5.10.1.5 5.10.1.6 5.10.1.7 5.10.1.8 5.10.1.9 5.10.1.10 5.10.1.11 5.10.1.12 5.10.1.13 Purchase order number and date Material description Vendor name and location Inspection assignment Package submittal date Level of inspection as specified in contract sc hedule Q Pre-inspection date Fabrication start date Scheduled and forecast delivery date Inspector and agency Special fabrication procedure approval status Open and closed NCR s Closeout date Disposition report

5.10.2 Saudi Aramco shall have access to all purcha se order inspection report files

DOCUMENTATION None

Page 8 of 8

XYZ-QMP-008 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: CONTROL OF CUSTOMER SUPPLIED PRODUCT

DOCUMENT NO. XYZ-QMP-009

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 5

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 The purpose of this procedure is to set out the formal methods and planned actions to be taken by XYZ Company to ensure that Saudi Aramco supplied material and equipment are handled with care, s identified, verified, protected and safeguarded.

2.0

SCOPE 2.1 This procedure covers the inspection, storage of Saudi Aramco supplied material and equipment provided for incorporation into the Work. It also covers action to be taken when any such material and equipment are damaged or otherwise unsuitable.

3.0

REFERENCES 3.1 XYZ-QMP-012 Inspection and Testing

4.0

DEFINITIONS 4.1 This procedure uses definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance Vocabulary.

5.0

PROCEDURE 5.1 Initial Inspection 5.1.1 Upon receiving material at the Site Material Yard or Warehouse, an Initial Inspection is carried out by the Materials Specialist, and XYZ Company Quality personnel according s to Procedure XYZ -QMP-012. 5.1.2 Any damage shall be immediately documented and reported to Purchasing and Project Management who will in turn notify Saudi Aramco. 5.1.3 All such information and descriptions will be noted on the Material Receipt and Inspection Report form (MRIR). 5.1.4 Material items that can be unpacked, prior to th eir need for construction, are inspected to ascertain compliance with requirements. XYZ-QMP-009 Rev. 0

Page 2 of 5

XYZ COMPANY
5.1.5 Any missing parts, or deviations will immediately reported to Saudi Aramco

5.1.6 Any action to be taken in such cases will always be coordinated with the Saudi Aramco. 5.2 Material Control and Issue 5.2.1 All material arriving at the Site Material Yard is logged and stored. 5.2.2 XZY Company will notify the purchase of all materials received without appropriate inspection records or client inspection release. 5.2.3 An updated Logging System in m aintained by showing: 5.2.3.1 5.2.3.2 The type, and Quantity of each material item in the yard or warehouse.

5.2.4 Quantity of damaged, or unusable materials, will be shown in the Materials Receipt Inspection Report form. 5.2.5 Material items found damaged or unsuitable during installation will be: 5.2.5.1 Immediately reported by the Onsite supervisor to the Materials Specialist. Who will in turn, notify quality personnel of the event. Such items will be replaced unless modifications or repairs can be satisfactorily demonstrated to Saudi Aramco. Construction Material received during the construction phase will be inspected for compliance to the applicable standards, codes, specifications, and for any damage. XYZ Quality personnel will be onsite to verify required inspection. Any violation concerning Saudi Aramco supplied material will be reported to the Project Manager.

5.2.5.2

5.2.5.3

5.2.5.4

5.3 Page 3 of 5

Material Receipt XYZ-QMP-009 Rev. 0

XYZ COMPANY
5.3.1 The XYZ Company Material Team will check and verify all materials received and subject them to Goods Receiving inspection in accordance w ith this approved procedure.

5.3.2 This check will be a physical inspection and it will be noted with the appropriate corresponding documents and a MRIR is generated. 5.3.3 This physical inspection will ensure that we have received the correct product, that the pr oduct is free from any physical damage due to handling, and the product is in compliance with the materials description such as: Field tags, stamps, and any marking of identity. 5.3.4 Uncertified materials will be kept in quarantine and the MRIR will be promptly and accurately filled out. 5.3.5 XYZ Company will store all materials and equipment in accordance with Saudi Aramco requirements and in such a way as to protect them from damage, deterioration, contamination and loss of identification. XYZ Company will make special provision for sensitive items such as welding consumable, electrical equipment or sprayed, galvanized or painted. 5.3.6 XYZ Company will document receipt of material as per 5.1.3 with their precise location within the laydown area and will ensure that materials of different types, grades and specifications are segregated. 5.3.7 XYZ Company will use Material Requisitions to release material or items from the laydown/storage are for fabrication/construction operations. These will be submitted for review and ap proval by Saudi Aramco prior to the subject material being issued from XYZ laydown area. 5.3.8 XYZ Company will ensure that the material /equipment is correct for the intended application, that it is full and correctly documented and identified and that its iss ue is recorded. 5.3.9 XYZ Company will then issue the material/item ensuring that no damage or loss of identification is incurred during any loading, off-loading, slinging or other handling operation. 5.3.10 In the case of materials issued and loaded for dispatch to a subcontractor, XYZ Company will ensure that identification is intact prior to dispatch. Page 4 of 5 XYZ-QMP-009 Rev. 0

XYZ COMPANY
5.3.11 XYZ Company will also ensure that such material is accompanied by full certification when received from Saudi Aramco.

6.0

DOCUMENTATION 6.1 Material Receipt and Inspec tion Report

Page 5 of 5

XYZ-QMP-009 Rev. 0

MATERIAL RECEIPT AND INSPECTION REPORT

P.O. NO.: SUPPLIER MODE OF TRANSPORT:
ITEM ITEM NO. CODE DESCRIPTION ORD'RD QTY DELV'D REC'D REMARKS MRIR No.: DN No.:

Prepared By: Inspection Report:

Signature:

Date:

MTC: Received/Not Received/Not Applicable Status: Accepted/Quarantined/Rejected Inspected By: Name: Signature:
1st Copy - Stores

Quarantine No.: Storage Area:

Approved By: User Dept. Name: Date:

2nd Copy - Accounts

Signature:
3rd Copy - Inspection

Date:
4th Copy - User Dept.

XYZ-QMP-009

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: CONTROL OF CUSTOMER SUPPLIED PRODUCT

DOCUMENT NO. XYZ-QMP-010

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 The purpose of this procedure is to: ? ? identify material from receipt through installation; ? ? maintain historical records of the materials; ? ? be able to trace assemblies and selected subassemblies through identification and marking; ? ? define the methods to be used to provide material identification and traceability; ? ? provide procedures for identifying and tracking major components, modules, tests results and products during all stages of fabrication and installation.

2.0

SCOPE 2.1 This procedure applies to all systems, products, or components purchased for fabrication and/or installation.

3.0

REFERENCES

None

4.0

DEFINITIONS 4.1 This procedure uses definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance Vocabulary.

5.0

PROCEDURE 5.1 Responsibilities 5.1.1 The Material Controller is responsible for the following: 5.1.1.1 To maintain the database, which provides necessary identification and traceability of materials 5.1.1.2 To provide identification for m aterials to correlate with the relevant documents / certificates.

Page 2 of 4

XYZ-QMP-010 Rev. 0

XYZ COMPANY
5.1.2 It is the responsibility of Quality Department to ensure the identification and traceability of the item delivered for construction. 5.2 System, Components, And Installation Materials 5.2.1 System, equipment, component or parts shall be traceable to manufacturersserial number. 5.2.2 Manufacturers serial number shall be provided on the items by nameplates, metal tag, engraving or stickers. 5.2.3 An inventory shall be prepared for such materials and shall b e identified by their serial number. 5.2.4 This information shall be maintained jointly by the Quality Procurement and Materials Controller. 5.2.5 The Inventory system tracks items received from the vendor by associating to the purchase order number, item serial num ber and placement location. 5.2.6 The Material Controller applies serialization tags, on items requiring individual traceability and documents it, as required by contract. 5.3 Construction Materials 5.3.1 The Materials shall be traceable to the heat numbers, cast numbers or lot numbers. 5.3.2 Material Test certificate shall be the reference documents for the traceability of these materials. 5.3.3 For batch traceable materials, the numbers shall be identified on at least one piece or through tags tied on to the lot. 5.3.4 Color coding shall be followed to identify different grades of similar materials 5.3.5 For batch traceable materials, individual pieces going into the construction shall not be separately identified. 5.3.6 Materials requiring full traceability shall be individually identified by their Heat/cast/lot number and they shall be individually traceable to their reference documents. Page 3 of 4 XYZ-QMP-010 Rev. 0

XYZ COMPANY
5.3.7 The identity shall be provided through hard stamping, metal tag or any other suitable means of providing required identification. 5.3.8 Whenever traceability is required, a material identification register shall be maintained to record each piece of the material. 5.4 Traceability During Construction 5.4.1 During construction, the components shall be identified by drawing number, part number or serial number. 5.4.2 The items shall be traceable to their material certificates. 5.4.3 Wherever required, tags shall be provided to identify the components. 6.0 DOCUMENTATION None

Page 4 of 4

XYZ-QMP-010 Rev. 0

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: MATERIAL IDENTIFICATION AND TRACEABILITY

DOCUMENT NO. XYZ-QMP-011

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation

Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 The objective of this procedure is to ensure that processes during Design, Procurement, Construction, and Pre -commissioning work shall be controlled and carried out in accordance with the Project requirements.

2.0 SCOPE 2.1

This procedure describes the system by which processes shall be controlled with reference to project requirements. Processes shall be controlled through the issuance of Procedures, Work Instructions and Method Statements.

2.2

3.0 REFERENCES 3.1 The following documents are referenced: 3.1.1 XYZ-QMP-018 Control of Quality Records Schedule Q Quality Assurance and Control, Inspection and Testing.

4.0 DEFINITIONS 4.1 This procedure uses definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance vocabulary.

5.0 PROCEDURE 5.1 The Project Management Team prepares and Reviews all procedures to ensure that these comply with project requirements. The Quality Management ensures that such procedures will result in the respective work being in compliance with project requirements. The Safety Engineer ensures that implementation of the procedures will be in compliance with the project safety requirements. Relevant discipline Managers / Lead Engineers are responsible for identification, planning and servicing of processes directly affecting quality, and ensuring that these processes are carried out under controlled conditions, which include the following requirements: 5.4.1 Documented procedures /Work instructions specifying th e Page 2 of 4 XYZ-QMP-011 Rev. 0

5.2

5.3

5.4

XYZ COMPANY
method of fabrication and installation, in particular at those points in the process where inadequate control could affect quality. 5.4.2 The correct workplace, equipment, processes and production or installation procedures. 5.4.3 Relevant procedures, data sheets, checklists, test and acceptance forms, safety instructions, etc, are produced to the project requirements and national, and international standards and codes. 5.4.4 Adequate monitoring control of activities. 5.4.5 The relevant certification, measurement, calibratio n, approval of processes, procedures, equipment, and personnel. 5.4.6 Standards, specifications, or other criteria for workmanship which are either written or expressed through QC Procedures or Work Instructions. 5.4.7 The appropriate maintenance of equipment and su pplies. 5.4.8 Various processes will be covered in detailed procedures for the following work areas: Civil Work Structural Work Mechanical Work Piping Work Electrical Work Communication Work Instrumentation Work 5.5 Special Processes 5.5.1 Special processes, defined as having results which cannot be fully verified by inspection and testing of the activity, and where a problem may become apparent only after the object or activities is placed in use, and are subject to a number of extra rules and safeguards.

5.5.2

Special Process shall be controlled with documented procedures, to ensure that the special requirements are met. XYZ Company will ensure that these special processes are carried out under controlled conditions. XYZ-QMP-011 Rev. 0

5.5.3 Page 3 of 4

XYZ COMPANY
5.5.4 XYZ Company will submit all Special Process proce dures and personnel qualifications as listed in Schedule , Q Appendix 4, to Saudi Aramco for review and/or approval at least thirty (30) calendar days prior to the start of work. Special Processes should be carried out and monitored by qualified personnel using documented work instructions. Records and status logs are maintained for approved processes, equipment and personnel, as appropriate. XYZ Company will issue instructions, as part of its quality system requirement to all vendors and subcontrac tors, to control special processes. Where detailed procedures are required from vendors or subcontractors or XYZ Company, they will be reviewed by the Project Management and the Quality Assurance Department, and records of status maintained. The Vendor will be continuously monitored for adherence to the approved procedure. Records referencing the approval of such special processes will be maintained in the Quality Assurance files, in accordance with the parameters laid down in XYZ -QMP018. Inspection of all works will be carried out in accordance with respective approved procedures. These inspections will be recorded by means of Relevant Inspection Records.

5.5.5

5.5.6

5.5.7

5.5.8

5.5.9

5.5.10

5.5.11

DOCUMENTATION None

Page 4 of 4

XYZ-QMP-011 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: INSPECTION AND TESTING

DOCUMENT NO. XYZ-QMP-012

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 8

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To establish a close control on the quality level of all procured equipment and material, fabricated components, parts, materials, and workmanship. To inspect, test, and verify a product according to the project quality plan a nd / or documented procedures. To identify nonconforming product. To ensure that all required inspection and tests have been performed during construction and the work comply with all project specifications and drawing requirements.

1.2

1.3 1.4

2.0

SCOPE
2.1

This procedure applies to all systems, components and materials received from suppliers and used in the assembly and construction and installation activities. This procedure cover all work performed by XYZ Company, its sub-subcontractors, vendors and suppliers.

3.0

REFERENCES 3.1 The following documents are referenced: 3.1.1 XYZ-QMP-013 Inspection, Measuring and Test Equipment 3.1.2 XYZ-QMP-015 Control of Non -conformance Schedule Q Quality Assurance and Control Inspection and Testing. DEFINITIONS 4.1 This procedure use s definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance Vocabulary.

4.0

5.0

PROCEDURE 5.1 Inspection of Material 5.1.1 The Quality Manager ensures that the quality levels required by contract specification are in place and that the required inspection and tests are performed and are documented.

Page 2 of 8

XYZ-QMP-012 Rev. 0

XYZ COMPANY
5.1.2 The procurement QC Supervisor is responsible for inspecting, testing and documenting the results in accordance with approved procedures. 5.1.3 The Project Manager will submit to Sau di Aramco each week a two week look-ahead schedule of all planned Quality Assurance and Quality Control activities during the Procurement, Construction and Pre-commissioning Phases as specified in Schedule . This Q schedule will be sent in electronic for mat. 5.1.4 XYZ Company will ensure that the suppliers issue inspection records according to Saudi Aramco requirements. s 5.1.5 The procurement QC Supervisor reviews and approves the inspection data. 5.1.6 Receiving Inspection: 5.1.6.1 The Receiving Inspector is responsible for performing incoming inspections. All materials are held until inspection and tests are complete. 5.1.6.2 The Receiving Inspector verifies the received product using the incoming Inspection Checklist and follows the approved procedure for the applicable test and i nspection. 5.1.6.3 XYZ Company will provide adequate storage and stockyard facilities to store all materials and items in such a way as to protect them from damage, deterioration, contamination, electrical equipment or sprayed, galvanized or painted items will be made. 5.1.6.4 XYZ Company will document receipt of the materials and their precise location within the stockyard/storage area and will ensure that materials of different types, grades and specifications are segregated. 5.1.6.5 XYZ Company will ensure that all inspection related documents e.g. the inspection disposition report including material certificates etc. are available on site when the material and equipment arrive. 5.1.7 Nonconforming Materials 5.1.7.1 Nonconforming materials shall be quarantined and segregated and handled in accordance with the approved procedure XYZ QMP-015. Page 3 of 8 XYZ-QMP-012 Rev. 0

XYZ COMPANY
5.2 Request for Inspection (RFI) 5.2.1 Requests for Inspection of critical activities, which must be done on weekends or holidays, will have to be approved, in advance, by Saudi Aramco. XYZ Company will noti fy Saudi Aramco 48 hours in advance of the inspection. 5.2.2 XYZ Company will adhere to the rules and regulations of Saudi Aramco in preparing Request For Inspections (RFI s).

5.2.3 All inspection requests will be submitted as follows: 5.2.3.1 At least twenty four (24) h ours prior to the time of the inspection for normal work hours (7:00 AM - 4:00 PM, Saturday through Wednesday). 5.2.3.2 Forty-eight (48) hours for weekend or holidays. 5.2.3.3 Remote Areas: A minimum of 48 hours advance notice is required except when air travel is requi red. In this situation, a minimum of seven (7) days advance notification is required. 5.3 Initial Inspection And Test 5.3.1 XYZ Company will compile and forward to Saudi Aramco no later than twenty-one (21) calendar days prior to the pre -inspection meeting and start of fabrication, either at prime supplier or at major sub supplier, three (3) sets of XYZ Company Inspection Assignment s Package in conformance with the requirements of Schedule . Q 5.3.2 XYZ Company shall perform initial Inspection and Test on all phases / segments of work. 5.3.3 The purpose of this initial inspection is to determine that the following complies with specifications: 5.3.3.1 Methods 5.3.3.2 Techniques 5.3.3.3 Workmanship planned or conducted 5.3.4 VendorsITPs shall include, as a minimum, all the inspection activities shown on the respective SA 175 and PO special requirements.

Page 4 of 8

XYZ-QMP-012 Rev. 0

XYZ COMPANY
5.4 Stage Inspections 5.4.1 Stage inspections will be performed on a daily basis, or more frequently if necessary, to ensure that the construction work is proceeding in accordance with the contract r equirements. This inspection will be done prior to requesting an inspection from Saudi Aramco. 5.4.2 Each Request for Inspection form will have an identifying number clearly marked on the top right corner. The numbers shall begin at 01 for each discipline separately, and continue consecutively, until the end of the project. 5.4.3 A register for RFI will be maintained to record the: 5.4.3.1 Number, and Date of issue 5.4.3.2 Date of inspection request 5.4.3.3 Details of inspection activity 5.4.3.4 Date of completion and the inspectors who performe d the inspection. 5.4.3.5 Remarks 5.5 Typical Inspection Hold/Witness Points 5.5.1 The following is a listing of common inspection points, These hold/witness points should be incorporated, as required, into the Inspection and Test Plan, Refer Section 6 of the Quality Pl an 5.5.2 Civil Works ?? Survey and Layout ?? Prior to closure of Form Work ?? Prior to Concrete Placement and Grouting ?? Prior to asphalt roofing placement ?? Prior to commencement of the initial bending of epoxy coated rebar ?? Prior to closure of walls and ceilings ?? After Pre paring the bottom of foundations ?? Before backfilling around structures ?? After preparing the existing sub -grade ?? Sand cover of piping ?? Concrete prior to any repair ?? Masonry ?? Tiling ?? Dry walls 5.5.3 Structural Work Page 5 of 8 XYZ-QMP-012 Rev. 0

XYZ COMPANY
?? Foundation ?? Elevation, Level and plumb ?? Metal decking 5.5.4 Mechanical Work ?? Equipment foundation ?? Location, level and alignment ?? Equipment assemblies ?? Functioning of controls and valves ?? Duct work ?? Testing and balancing 5.5.5 Piping ?? Qualification of WPS and welders ?? Fit-up and welding ?? Orientation, elevation, slope, etc of installation ?? NDE ?? Pressure Testing ?? Hydrogravity testing ?? Repair of cracked welds ?? Post weld head treatment ?? Surface preparation for coating ?? Pipe bending ?? Piping lay-up ?? Gasket installation ?? Bolt torquing ?? Socket weld gap & engagement ?? Holiday testing 5.5.6 Electrical & Communication System 5.5.6.1 Buried Cable ?? Trench before installation of the sand pad. ?? Cable during placing operation. ?? Marker tape placement ?? Underground Conduit ?? Trench before installation of the conduit ?? Conduit before concrete encasem ent including mandrel testing ?? orange dye placement 5.5.6.2 Manholes ?? Excavation for bracing/shoring when depth reaches 5 and until completion Page 6 of 8 XYZ-QMP-012 Rev. 0

XYZ COMPANY
?? Internal formwork before pouring concrete for duct terminators, inserts, etc. ?? Ground connections when rods are outside of manhole. ?? Ring and cover frame installation. 5.5.6.3 Underground Cable Placing ?? Reel setup and choice of duct ?? Mandrel test ducts ?? Cable and cable pulling ?? Underground - Check cable racking in manhole. ?? Cable Splicing -All Splices ?? Splice connectors ?? Completed splice before closing Case 5.5.6.4 Buildings ?? Closet/Equipment room requirements prior to and during construction. ?? Distribution system design before start of installation. ?? Before closing of walls/ceilings which will hide communications/electrical/mechanical. ?? Underground entrance conduit before concrete encasement, including mandrel testing. 5.5.6.5 Cable Testing ?? Check Test setup before start of Tests. 5.6 Calibration of Inspection, Measuring And Test Equipment Refer Procedure XYZ -QMP-013 Control of Inspection, Measuring, and Test Equipment. The Quality Manager is responsible for maintaining the necessary Test Equipment in the calibration system. He is also responsible for the maintenance of the calibration records (log and history).

5.7 In-Process Inspection And Testing 5.7.5 In-process inspection and test shall be performed in accordance with the approved procedures, work instructions and inspection and test plan. 5.7.6 QC Inspectors will witness the test setup and results for conformity to the specifica tions, prior to sbmitting RFI to the Saudi Aramco. 5.7.7 The Quality Manager is the XYZ Company approval authority for the inspection and test activities, and shall sign the inspection reports. Page 7 of 8 XYZ-QMP-012 Rev. 0

XYZ COMPANY
5.7.8 If any deviation is observed during the in -process inspection, the following occurs: 5.7.8.1 An NCR is issued. 5.7.8.2 Resolution shall be by appropriate corrective and prevention action. 5.7.8.3 Completion and verification of the disposition 5.8 Final Inspection And Test 5.8.5 Final inspection and tests are performed in accordance with approved inspection and test plan and procedures. 5.8.6 The Quality Manager is responsible for preparing and obtaining approval for the test procedures. 5.8.7 The QC inspector is responsible for ensuring and documenting the required inspection and test. 5.8.8 The QC inspector w ill also ensure the test equipment is calibrated. Calibration status of equipment is noted on the applicable final test datasheet. 5.8.9 Records will identify the inspection authority responsible for the release of the product.

DOCUMENTATION 6.1 Records and st andard forms applicable for Inspection and Testing are included with individual procedures. In addition, the following pertain: Quality Monitoring Report Weekly Inspection Look -ahead Schedule

6.2 6.3

Page 8 of 8

XYZ-QMP-012 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: CONTROL OF INSPECTION, MEASURING AND TEST EQUIPMENT

DOCUMENT NO. XYZ-QMP-013

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To establish a system by which inspection, measuring and test equipment are controlled, calibrated and maintained.

2.0 SCOPE 2.1 This procedure shall be used for all inspection, measuring and test

equipment requiring calibration.

3.0 REFERENCES None

4.0 DEFINITIONS Where appropriate, definitions used are based on ISO 8402. 4.1 Calibration Activity performed to verify the accuracy of inspection, measuring and test equipment.

5.0

PROCEDURE 5.1 Responsibilities 5.1.1 The user department is responsible for maintaining the calibration of all inspection and test equipment under their custody, including XYZ Company assets, rented equipment, Saudi Aramco supplied equipment and software test programs. 5.1.2 QC personnel are responsible for ensuring the use of only calibrated equipment and maintaining the calibration records of all inspection, measuring and test equipment. 5.1.3 Users of calibrated equipment will safeguard all IM&TE from adjustments which could invalidate the calibration setting. 5.2 Calibration Control 5.2.1 Calibration status of all inspection, measuring and test equipment are controlled and reported through a tracking system (Attachment 6.1). 5.2.2 The user verifies that the inspection, measuring or test equipment used for an activity is in accordance with the

Page 2 of 4

XYZ-QMP-013 Rev. 0

XYZ COMPANY
approved test procedure or work instruction. 5.2.3 Verification includes range, type, accuracy, current calibration status and conformance to the requirements. 5.3 Calibration Services 5.3.1 Only a Saudi Aramco approved metrology whose standards are traceable to recognized national or international standards laboratory, shall be engaged for calibration of any inspection, measuring and test equipment. 5.3.2 Such an approved laboratory applies weather resistant calibration labels with the following information, as a minimum: 5.3.2.1 5.3.2.2 5.3.2.3 equipment control number calibration date date of next calibration

5.3.3 The approved metrology laboratory provides calibration reports with the following information as a minimum: 5.3.3.1 5.3.3.2 5.3.3.3 5.3.3.4 5.3.3.5 5.3.3.6
5.3.3.7 5.3.3.8 5.3.3.9 5.3.3.10

Report number Control number of test equipment Condition of equipment at time of calibration Description of repair, if any Calibration standards used Calibration data Environment conditio n at time of calibration Calibration procedure used Calibration date Signature of calibration technician

5.4

Calibration Status 5.4.1 Calibration status is identified on a calibration status label affixed to the equipment. XYZ-QMP-013 Rev. 0

Page 3 of 4

XYZ COMPANY
5.4.2 Calibrated equipment shall be segregated and separately stored from those, which are out of calibration or do not require calibration. 5.4.3 XYZ Company will safeguard inspection, measuring and test facilities, including both test hardware and test software from adjustments which would invalidate the calibration setting. 5.5 Calibration Intervals 5.5.1 Newly purchased equipment, which requires calibration are obtained with calibration or calibrated by a calibration agency. Their calibration is recorded in the calibration log. 5.5.2 Periodic calibration is then scheduled based on the assigned calibration interval. 5.5.3 Whenever equipment is damaged, suspected to be damaged or tampered with in any way, it is submitted for re -calibration prior to further use.

3.5.4 Calibration intervals shall be based on contract requirements, manufacturer recommendations or other technical data. 5.5.5 Intervals may be revised based on demonstrated performances, but in no case shall the calibration intervals exceed six (6) months. 5.6 Recall 5.6.1 Equipment is recalled in accordance with the data provided in the calibration control pile including periodic inspection results. 5.6.2 Users return the equipment to stores when they are scheduled for re calibration. 5.6.3 When test equipment is found to be out of tolerance during use, the user department identifies the equipment the measurement capability, out of tolerance and the variation from the standard. 5.6.4 The equipment is then taken out from service, the work/material is put on hold, and the validity of previou s inspections is evaluated before final acceptance of the work or material. 5.7 Continued Suitability of Software Test Programs 5.7.1 Continued suitability of software test programs shall be ensured by revision and access control. 6.0 6.1 DOCUMENTATION FORM QA/O15 CALIBRATION LOG XYZ-QMP-013 Rev. 0

Page 4 of 4

TEST EQUIPMENT CALIBRATION LOG

Project:
ID Description Manufacturer Model & Serial No. Owner Certificate No. Current as of: Cal. Freq. Cal. Last Cal. Due (Days) (Date) (Date)

Remarks

XYZ-QMP-013

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: INSPECTION AND TEST STATUS

DOCUMENT NO. XYZ-QMP-014

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 1.2 To ensure that the inspection and test status of all inspectable activities are identified and recorded. To ensure that only activities which pass the required inspections and tests are processed for further co nstruction activities.

2.0

SCOPE 2.1 This procedure shall be applied to all activities requiring inspection and testing.

3.0

REFERENCES

3.2 4.0

XYZ-QMP-015

Control of Non -conformance

DEFINITIONS 4.1 None

5.0

PROCEDURE 5.1 Responsibilities 5.1.2 the Quality Manager is responsible for:

5.1.2.1 identifying all operations that require inspection and testing throughout the manufacturing process
5.1.2.2 developing test and inspection procedures for required

operations. 5.1.2.3 ensuring that personnel who perform tests and inspections are trained according to documented procedures and accepted by Saudi Aramco. 5.1.3 5.1.4 Page 2 of 4 The QC personnel inspect / test all products according to work and instructions checklists. The QC supervisor maintains inspection and test records as appropriate. XYZ-QMP-014 Rev. 0

XYZ COMPANY
5.1.5 5.2 The material controller and procurement QC supervisor maintain the records of equipment and material inspection as required.

Receiving Status 5.2.1 Material Controller / Store Keeper: 5.2.1.1 On receipt at site and prior to inspection, the materials shall be identified by a for inspection tag. 5.2.1.2 Accepted materials and equipment shall be stored in the Lay down area or warehouse specified for the items. The inspection status on these items shall be verified on the material receipt and inspection report. 5.2.1.3 Defective materials shall be either stored in a seperately marked quarantine area or identified by hold tag. 5.2.1.4 Only accepted equipment and materials shall be issued for construction activities.

5.3

In-Process Status And Final Status 5.3.1 For systems, components or activities installed at the site, 5.3.1.1 QC personnel perform the required stage inspection and prepare the corresponding Inspection Checklist. 5.3.1.2 The inspection status shall be recorded on the inspection checklist. 5.3.1.3 Final inspection and tests performed shall also be recorded in the corresponding inspection / test Reports. 5.3.1.4 The inspection status shall also be recorded on summary reports prepared by the QC personnel. 5.3.1.5 wherever required, the acceptable components will be identified by an accepted tag.

5.4

Nonconformance 5.4.1 Any system, component or workmanship not conforming to project requirements and specifications, shall be rejected and its status identified by hold tag. A Nonconformance Report shall se prepared for such items and will be handled in accordance with XYZ-QMP-015, Control Of Non conforming Products. XYZ-QMP-014 Rev. 0

5.4.2

Page 3 of 4

XYZ COMPANY
6.0 DOCUMENTATION None

Page 4 of 4

XYZ-QMP-014 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: CONTROL OF NON-CONFORMANCE

DOCUMENT NO. XYZ-QMP-015

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 5

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 The purpose of this procedure is to identify, document and control nonconforming items, identify the authority for approval and document all re-inspection results.

2.0

SCOPE 2.1 This procedure describes the co ntrol and documentation of non conforming items to prevent their inadvertent use in project X phase. The requirements and instructions contained in this procedure include provisions for identification, documentation, segregation, distribution of nonconformance reports (NCR) for notification and disposition by affected groups or organizations. It also includes provisions for inspection of repaired or reworked items and the conditional release of non-conforming items for installation and further work.

2.2

3.0

REFERENCES None

4.0

DEFINITIONS 4.1 Nonconformity - The non-fulfillment of specified requirements.

5.0

PROCEDURE 5.1 Responsibilities 5.1.1 The Quality Assurance Manager or his designated nominee is responsible for raising NCRs with regard to non -conforming items and submitting waiver requests to Saudi Aramco if required. 5.1.2 The discovery of nonconformity that may occur at any time during the project life cycle is the responsibility of all project personnel finding a substantial nonconformity to report this to Discipline Engineer and quality personnel. 5.1.3 The Quality Assurance Manager or his designated nominee is responsible for verifying the disposition of the non -conforming item and closing out the NCR.

Page 2 of 5

XYZ-QMP-015 Rev. 0

XYZ COMPANY
5.1.4 Depending on the source of the NCR (procedural, working practice, material etc) Corrective actions may be proposed by the Quality Assurance Manager, Engineering or relevant Discipline Engineer. 5.2 General 5.2.1 All items, processes or activities that do not conform to the specified requirements will be identified, reported and recorded. These non -conforming items will be marked/tagged with a HOLD card and quarantined in order to prevent use until their disposition has been determined and approved. Further work activities on quarantined material shall be suspended until the resol ution of the NCR. 5.2.2 Disposition of non -conforming products will be determined as follows: ? ? Rework to meet the specified requirements ? ? Accept with or without repair, concession request shall be required ? ? Re-grade for alterative applications. Concession request may be required ? ? Reject or scrap 5.2.3 If the nonconformance is identified by someone other than QC Supervisor, then that person shall bring the matter to the notice either the Quality Assurance Manager or his nominee, who will raise the NCR. 5.2.4 Items requiring co rrection, rework or repair shall be re inspected as per the applicable procedure for compliance with the applicable requirements prior to reintroduction into the process. Upon receipt of satisfactory results of such inspection, the project Quality Assuranc e Manager shall authorize the removal of the HOLD tag. 5.2.5 In all cases where a Supplier product nonconformity is s identified, a NCR will be raised by the Quality Assurance Manager or his nominee and the item or product shall be quarantined until action has been taken and the NCR has been closed out. 5.2.6 A copy of the NCR will be returned to the Supplier for action. The Supplier proposed corrective action shall be reviewed by s the relevant Discipline Engineer and/or the Quality Manager. The satisfactory compl etion of the corrective action will be Page 3 of 5 XYZ-QMP-015 Rev. 0

XYZ COMPANY
verified by the Quality Manager or his designated nominee prior to close out of the NCR. Further copies will go to the Procurement Department for information and a copy will be maintained in the Project File 5.2.7 When a nonconformance is noted during production/ construction, a NCR will be raised by the Quality Assurance Manager or his nominee and the corrective action taken (see para5.2.2) as defined by the Discipline Manager. 5.2.8 If rework is within the specification requir ements, the rework will be carried out as defined in the NCR. The Engineering Manager will be responsible for defining the rework requirements. 5.2.9 If the rework is outside the specification requirements a corrective action request shall be raised Quarantinin g the item. 5.2.10 A waiver request, including the proposed repair procedure, shall be forwarded to Saudi Aramco for their approval or recommendations. The item will remain quarantined until the disposition of the Corrective Action has been agreed in line with Paragraph 5.2.2 of this procedure. 5.2.11 Items considered not acceptable for correction, rework or repair shall be tagged REJECTED and shall be removed as soon as possible from the work site and destroyed if and when necessary. Client rejected materials shall be kept in a suitable and properly delimited segregation area until their final destination has been decided. 5.2.12 The QC Inspector shall inspect all rework against the original standards or specifications and the original acceptance criteria shall be used to verify the acceptability of the rework. The NCR will then be signed-off when found to be acceptable. If the item has been reworked, the rework procedures will be noted on the NCR. 5.2.13 All information relevant to rejected materials shall be noted for materials reconciliation purposes. The Project Quality Assurance Manager shall ensure the follow -up of the Corrective Action. The Quality Assurance Manager may check on the remedial or corrective action completion by a check visit on site or through notes from the concerned Responsible Personnel informing him on the achievement of the action. Page 4 of 5 XYZ-QMP-015 Rev. 0

XYZ COMPANY
5.2.14 The Quality Organization shall maintain records of all Nonconformance and Corrective Action Forms, this shall include: ? ? Objective evidence or remedial actions to substantiate that corrected / reworked items have been re -inspected and/or re-tested according to applicable procedures; 5.2.15 In case of re -occurrence of specific nonconformity (trend), the Quality organization shall provide for auditing of the activity. Audit Report, and if necessary, Corrective Action Request shall be issued in this respect. 5.2.16 All NCRs will be filed and maintained for each project. These NCRs will form a part of the project quality records. 5.2.17 All NCRs, including Saudi Aramco issued NCR, will be logged in the Nonconformance Report Register by the Quality Assurance Manager or his designated representative. 6.0 DOCUMENTATION None

Page 5 of 5

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XYZ COMPANY

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: CORRECTIVE AND PREVENTIVE ACTION

DOCUMENT NO. XYZ-QMP-016

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 8

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

Page 1 of 5

XYZ-QMP-016 Rev. 0

XYZ COMPANY
1.0 PURPOSE 1.1 1.2 2.0 To provide procedure for corrective action in the resolution of quality problems. To analyze and resolve quality problems so that recurrence, nonconformance or potential nonconformance can be prevente d.

SCOPE 2.1 2.2 This procedure shall be applied to work performed both by XYZ Company and its subcontractors. Any written or oral expression of dissatisfaction by Saudi Aramco related to the quality, reliability, or performance of any product or se rvice offered by the XYZ Company will be subjected to investigation for root cause and required corrective action.

3.0

REFERENCES None

4.0

DEFINITIONS 4.1 4.2 4.3 Corrective Action: nonconformity. Preventive Action: nonconformity. Action taken to eliminate the cause of an existing Action taken to eliminate the cause of a potential

Nonconformance: The nonfulfilment of a specified requirement as indicated by an observation or test result

5.0

PROCEDURE
5.1 5.2

Responsibilities The Quality Manager shall be responsible for documenting, investigating and follow-up of customer complaints and reports of product, process, or service nonconformities in XYZ Comp any, and / or at vendor or subcontractor. General 5.2.1 Corrective and preventive action may be initiated by anyone at any level, or at any stage of the work. XYZ-QMP-016 Rev. 0

5.2

Page 2 of 5

XYZ COMPANY
5.2.2 Corrective Action Request form shall be used to identify problems in the quality system, or to request changes, or improvements to the quality system. Nonconformance Re ports shall be used to identify and report quality problems on products and processes. The Quality Assurance Manager shall receive data from all corrective and preventive action systems, and analyze this with the concerned to resolve the same and initiate process improvements. This analysis includes data on all critical nonconformities, time required to process nonconformities, trend analysis, and excessive delays in resolving nonconformities. The objective of the analysis is to establi sh confidence in the system and product quality. The implementation of all corrective and preventive action shall be verified by the Quality Assurance Manager.

52.3 5.2.4

5.2.5

5.2.6 5.2.7 5.4

Corrective Action Request (CAR) 5.4.1 The Corrective Action Request form shall be u sed to record the deficiency observed on a process or procedure and proposal from the originator on the required improvements. 5.4.2 The Corrective Action Request can also be the result of either an internal or external audit. In this case, the Quality Assurance Manager shall propose the required corrective action. 5.4.3 The Corrective Action requests shall be discussed in the management review meeting and necessary decisions are taken for process improvement. 5.4.4 The board considers a number of factor s such as cost/benefit scheduling priority and resources, before deciding the improvement. 5.4.5 The required changes to the procedure and processes shall be recorded and revised procedures shall be issued to all concerned.

5.5

Nonconformance Reports
5.5.1

Nonconformance Reports contain the nature of the nonconformity and its possible cause. For recurring type of nonconformities, the Quality Assurance Manager analyses the root cause of the nonconformity, including analysis of the product or service specificat ions, processes, operations, inspection records, etc. Logbook entries, Nonconformance Reports and Worksheets from Saudi XYZ-QMP-016 Rev. 0

5.5.2

5.5.3

Page 3 of 5

XYZ COMPANY
Aramco are also reviewed for the type and nature of nonconformity.
5.5.4

The analysis considers frequency of occurrence as well as their relationship of cause and effect. The required corrective and preventive actions are reviewed in the management review meeting.

5.5.5

5.6

Corrective Action 5.6.1 The required corrective action to eliminate the cause of a recurring nonconformity or deficiencies o bserved on a process or procedure shall be implemented. The Quality Assurance Manager shall follow up the corrective action, which is reviewed and finalized in the review meeting. On implementing the corrective action, its effectiveness is mo nitored. If after implementing the corrective action any recurrence of the nonconformity is observed, further investigations shall be carried out. These shall be discussed in special review Meeting and the required corrective action shall be impleme nted. Any changes required to the procedures or processes shall be documented and necessary implementation shall be verified.

5.6.2 5.6.3 5.6.4

5.6.5

5.7

Preventive Action
5.7.5

Preventive action shall be discussed and implemented to eliminate the potential cause of a nonconformity. The required changes to the development process, product specifications or to tile quality system shall be made to prevent such nonconformities. The preventive action taken shall be suitable to the magnitude of the problem. The analysis of preventive action taken shall be reviewed in the subsequent management review meeting.

5.7.6

5.7.7

5.78

6.0

DOCUMENTATION 6.1 Corrective Action Request form

Page 4 of 5

XYZ-QMP-016 Rev. 0

XYZ COMPANY

Corrective Action Request

Project: BI Number: Contract No: Contractor: Location: Contractor Representative: Nonconformity: Assessment Report Number:

Assessment Date(s): Lead Assessor:

Assessor:

Date:

Contractor Acknowledgment:

Date:

Proposed Corrective Action:

Agreed Implementation Date:

Action to Prevent Recurrence:

Date:

Contractor Representative:
Contractor Reply is Satisfactory: Contractor Reply is not Satisfactory:

Date: Originator/Inspector: Date:

Action taken is Satisfactory:

Implementation Verified by:

Date:

cc:

Project Mgr., XXXXXX Project, BI -XXXX Supt., VID, E -1340A, Dha. Supt., PID, E -1340B, Dha. Assessment File, IAG Page 5 of 5 XYZ-QMP-016 Rev. 0

XYZ COMPANY

DOCUMENT TITLE

PROCEDURE FOR: HANDLING, STORAGE, PACKAGING PRESERVATION AND DELIVERY

DOCUMENT NO. XYZ-QMP-017

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To provide a procedure for handling, storage, preservation, packaging and delivery of products, systems, components, or installation material on receipt at company sites.
2.0 SCOPE 2.1 This procedure applies to all systems, components, and/or installation

materials purchased, and/or used by the company. 2.2 Packaging and delivery are normally not part of XYZ Company scope of work.

3.0 REFERENCES 3.1 The following documents are referenced: XYZ-DOC-001-01 Receiving Inspection and Testing

3.0 DEFINITIONS 3.1

This procedure uses definitions in the front of the Quality Plan and ISO 8402 Quality management and quality assurance vocabulary

5.0

PROCEDURE 5.1 Responsibilities 5.1.1 Material Controller 5.1.1.1 5.1.1.2 5.1.1.3 Handle and store materials as per procedure and manufacturersinstructions Preserve and protect materials at warehouse / laydown yard Package and deliver the items, when required.

5.1.2 Site Supervisors / Foremen 5.1.2.1 Ensure proper handling, storage and preservation of materials / equipment issued at work sites. XYZ-QMP-017 Rev. 0

Page 2 of 4

XYZ COMPANY
5.1.3 Quality personnel monitor the condition of storage and preservation. 5.2 Handling 5.2.1 Selected employees are instructed, as required, in the proper methods of material h andling before any actual handling of material occurs.

5.2.2 To prevent damage during material handling the following devices may be used: 5.2.2.1 5.2.2.2 Dollies Manual lifts and cranes for heavy equipment

5.2.3 Fragile materials shall be handled with special care. 5.3 Storage 5.3.1 The material storage shall be controlled in accordance with procedure XYZ-QMP-009. 5.3.2 Tags & labels affixed to the outer box or storage rack identify the contents and physical characteristics of stored items. 5.3.3 The material controller shall perform regular monitoring on the material stored to verify their condition. 5.4 Preservation 5.4.1 Materials / equipment requiring special storage conditions shall be stored in accordance with manufacturersinstructions. 5.4.2 Heat sensitive items shall be stored under temperature control. 5.4.3 Materials provided with preservatives during storage shall be verified for proper packaging and storage. 5.4.4 5.4.5 The Material Controller, based in input from the equipment supplier, will prepare and maintain a list for all equipment subject to preservation, including frequency and the type of preservation to be used. Condition of equipment and material in storage will be checked periodically to prevent deterioration and identify non-conforming conditions. 5.5 Packaging and Delivery 5.4.1 XYZ Company does not package and deliver any product. Page 3 of 4 XYZ-QMP-017 Rev. 0

XYZ COMPANY
5.4.2 Whenever materials are transported from sites, the material controller ensures proper packaging and delivery. 5.4.3 The Material Controller also verifies the content s before sealing the package and prepare a Material Transmittal .

6.0

DOCUMENTATION None

Page 4 of 4

XYZ-QMP-017 Rev. 0

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: CONTROL OF QUALITY RECORDS

DOCUMENT NO. XYZ-QMP-018

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To provide a procedure for performing and controlling the filing and holding of Quality Records & Documents.

2.0 SCOPE

2.1

This procedure is used for compilation and retention of documents pertaining to Design, Pr ocurement, Construction, and Pre commissioning Phases of a project, which attest to the quality aspects of materials & workmanship.

3.0 REFERENCES 3.1 SAEP-122 Project Records

4.0 DEFINITIONS Where appropriate, definitions used are based on ISO 8402. 4.1 Quality Records Documents which furnishes objective evidence of activities performed or results achieved.

5.0 PROCEDURE 5.1 Responsibilities 5.1.1 The Quality Assurance Manager is responsible for maintaining inspection and test records of materials, equ ipment and field activities 5.1.2 The Document Control Clerk is responsible for the control of drawings and documents related to the contract. 5.2 Compilation of Quality Records 5.2.1 The Quality Assurance Manager or his representative shall progressively co mpile and maintain all Inspection and Test Records in accordance with SAEP -122 Project Records . 5.2.2 The documents shall be prepared either in A4 size or letter size paper. Page 2 of 4 XYZ-QMP-018 Rev. 0

XYZ COMPANY
5.2.3 All reports shall be, in the English language, legible and clear in its content. 5.2.4 Corrections, if any, shall be made by cutting it with a single cross line and shall be initialed by the originator. 5.2.5 No corrections shall be made after the client has signed off a document. 5.2.6 The document shall be filed in accordance with individual discipline or activity. 5.2.7 The documents shall be compiled on standard box files 2 or 3 thick. 5.2.8 An index shall be prepared on top of the file. 5.3 Storage 5.3.1 The documents shall be stored properly to prevent damage, deterioration or loss. 5.3.2 The documents shall be w ell protected from unauthorized access. 5.3.3 Confidential / important documents shall be stored under lock. 5.3.4 Quality Records are stored in a readily retrievable manner. 5.3.5 Where computerized, Quality Records follow an established Backup procedure. 5.4 Project Documents 5.4.1 Project Documents are protected from damage & loss as follows: 5.4.1.1 Original records are filed in the Document Library as permanent records. 5.4.1.2 Access to the Document Library is controlled. 5.4.1.3 XYZ Company will ensure that one copy of the Inspection Record Book is forwarded to Saudi Aramco for review / approval as per SAEP -122. 5.5 Page 3 of 4 Document Disposition XYZ-QMP-018 Rev. 0

XYZ COMPANY
5.5.1 The period of retention of the documents is determined by the Project Manager, based on Contract Requirements.

6.0

DOCUMENTATION 6.1 None

Page 4 of 4

XYZ-QMP-018 Rev. 0

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: INTERNAL QUALITY AUDITS

DOCUMENT NO. XYZ-QMP-019

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation

Page 2 2 2 2 3 11

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1 To define a uniform and controlled method to be employed for planning, scheduling, coordinating and performing Quality audits and to assign responsibility for these activities.

2.0 SCOPE

2.1

This procedure applies to Internal Quality Audits conducted by the Quality Management Department which may utilize trained and experienced auditors from other departments within XYZ Company to verify implementation and effectiveness of the formal quality systems and approved pro cedures. It also establishes the requirements for planning, preparation, performance, reporting, follow -up and close out of the Quality Audit.

3.0 REFERENCES NONE

4.0 DEFINITIONS Where appropriate, definitions used are based on ISO 8402. 4.1 Quality Audit - A systematic and independent examination to determine whether quality activities and related results comply with planned arrangements and whether these arrangements are implemented effectively and are suitable to achieve objectives . System Audit - An audit used to assess whether the documented quality system is adequate to meet the functional requirements of XYZ Company and whether procedures have been developed to provide objective evidence of the management systems. Compliance Audit - An audit used to verify whether the quality plans, processes, procedures and job specifications are actually being complied with and to assess their effectiveness. Auditor - individual who has the qualification and experience to An perform quality audits . Lead Auditor - quality auditor designated to manage a quality A XYZ-QMP-019 Rev. 0

4.2

4.3

4.4

4.5 Page 2 of 12

XYZ COMPANY
audit 4.6 4.7 Auditee - Organization being audited . Corrective Action - action taken to eliminate the causes of an An existing nonconformity, defect or other unde sirable situation in order to prevent recurrence Nonconformity - The non-fulfillment of a specified requirement A . deficiency in characteristic, documentation, procedure or process which renders the quality of an item or service unacceptable or indeterminate. Examples of a nonconformity include: departure from approved procedures, contravention of XYZ Company specification requirements, non -compliance with applicable codes and standards, deviation from approved quality plans and incorrect or inadequat e documentation. 4.9 Quality Plan - document setting out the specific operating A procedures, practices, authority, responsibilities, resources and sequence of activities relevant to a particular product, service, contract or project . Quality System - The organization structure, responsibilities, procedures, processes and resources for implementing quality management . Observation - An observed practice of the auditee which may become a problem in the future if left unattended and for whi ch early attention is recommended. Procedure - A document that details the purpose and scope of an activity and specifies how, what, when where and by whom the activity shall he carried out.

4.8

4.10

4.11

4.12

5.0

PROCEDURE 5.1 The main steps of the audit perfor mance shall he: - planning and scheduling; - audit team selection; - audit preparation; - entry meeting; - execution of the audit; - post audit meeting; XYZ-QMP-019 Rev. 0

Page 3 of 12

XYZ COMPANY
5.2 preparation of Corrective Action Requests (CAR s); exit meeting; audit reporting; audit follow-up and close out.

Planning and Scheduling 5.2.1 The Quality Assurance (QA) Manager or his nominee, shall plan and schedule internal audits for the various groups and projects. Such audits shall be scheduled on the basis of contract requirements, status and impo rtance of the activity and of sufficient scope to ensure that all aspects of the Quality system are audited during the lifetime of projects. 5.2.2 The Audit Schedule ( see attachment 6.2) shall be approved by the QA Manager and authorized by the Project M anager. 5.2.3 The QA Manager shall review the Audit Schedule on a regular basis and update it as necessary. The review shall be based on the quality system requirements and specific projects requirements as well as the audit history. The date of each review shall be recorded on the Audit Schedule. Any significant changes to the Audit Schedule shall be authorized by the Project Manager.

5.3

Audit Team Selection 5.3.1 The QA Manager shall define the audit team size and composition, and formally assign a Lea d Auditor and any other team member(s). The Lead Auditor shall be normally an experienced/trained auditor of at least QA Engineer status. Exceptionally, engineers from other disciplines may be asked to assist in audits and it may also be necessary to obtai n specialist support from group supervisors when auditing outside the audit team direct working experience. Auditors s shall have the experience/training commensurate with the scope, complexity or special nature of the activities to be audited. The audit team will normally be informed of their selection at least two weeks before the audit.

5.4

Audit Preparation 5.4.1 The Lead Auditor shall for each audit: obtain the serial number from the Audit Status Log (see attachment No.6.3) maintained by the QA Manager; XYZ-QMP-019 Rev. 0

Page 4 of 12

XYZ COMPANY
contact the auditees at least one week in advance and confirm the arrangements, i.e. the audit scope, agenda, the date(s), time and place, in writing (reference attachment No.6.1 Audit Arrangement Record ); obtain copies of all relevant documents , e.g. contract, procedures, correspondence, quality plans, standards and earlier audit reports etc; prepare an audit plan detailing the appropriate time, subject or activity and person present at each stage of the audit; prepare (or cause to be prepared ) audit checklists (see attachment No.6.4) from the applicable documents defined above. The checklist shall identify the specific requirements to be evaluated and shall be a guide to the continuity and depth of the audit.

5.4.2 Prior to developing the che cklists, the auditors shall read the relevant documents (e.g. procedures) thoroughly. Checklist questions shall address each significant area of the procedure or system and shall elicit a direct answer that can be substantiated by documentary evidence. Doc umented evidence of activities shall be examined in accordance with the requirements of the quality system. However, the auditors shall have the flexibility to determine whether an activity is acceptable or not, rather than recording a strict Yes or No . 5.4.3 Should a serious deficiency to a procedure become apparent during routine operations the QA Manager shall initiate an Unscheduled Audit. When completed the Unscheduled Audit shall also be shown on the Audit Schedule (see attachment No.6.2) as having taken place. 5.5 Opening Meeting 5.5.1 The lead Auditor shall convene a brief meeting between the audit team and appropriate representatives of the Auditees Management. 5.5.2 The purpose of the meeting shall be to: - effect introductions; - circulate an attendance sheet (see attachment No.6.7); - investigate all outstanding actions from previous audits and Page 5 of 12 XYZ-QMP-019 Rev. 0

XYZ COMPANY
secure their close -out (where applicable); discuss briefly the scope and purpose of the audit; confirm the audit timetable and work program; establish the sequenc e of events and individuals involved; arrange escorts for the audit team and the use of an office for audit team meetings; establish a provisional time for the exit meeting and invite the Auditee Management to attend. s

5.6

Execution of the Audit 5.6.1 Audits shall be conducted using the prepared checklist (see attachment6.4). The checklists shall assure thoroughness and continuity during the audit. The checklists shall be used only as a guide, and will be expanded, if additional questions arise. Objective evidence which is usually in the form of documents, shall be examined and essential information recorded. 5.6.2 In completing the audit checklist, under the heading Activity Compliance, the auditors shall state, Yes, Acceptable, Not Acceptable (NA), or See Comment. The Comment/Remarks column shall be used to expand on the activity or to reference nonconformities and objective evidence so that an overall view of the Auditee QA performance is s readily seen (Attachment No.6.4 refers). 5.6.3 Wherever possible, auditors shall obtain auditee agreement s that significant nonconformities exist at the time they are discovered. Auditors shall not however tell the auditee that Corrective Action Requests (see attachment No.6.5) will he issued before the a udit team has had an opportunity to discuss all the audit findings.

5.7

Post Audit Meeting 5.7.1 Upon completion of the audit investigation and prior to the exit meeting. the Audit Team shall meet together to check and evaluate their findings and complet e Corrective Action Requests (CAR s). 5.7.2 Objective evidence of a deviation from approved procedures, quality plans and/or other applicable documents shall be considered as valid justification for the preparation of a CAR.

5.8 Page 6 of 12

Corrective Action Reque sts (CAR s) XYZ-QMP-019 Rev. 0

XYZ COMPANY
5.8.1 CAR shall be raised using the form shown in attachment s No.6.5 in preparation for discussion and agreement at the exit meeting. 5.8.2 CAR shall be numbered sequentially. e.g. for Audit No 12, s CAR 12/1. CAR 12/2 etc. 5.8.3 CARs shall define precisely the person(s) involved or present when the deficiency was identified, the time and location, and any procedure reference. However, auditors should avoid naming those involved and should preferably use job titles. 5.8.4 The auditors shall complete the CAR only as far as the non conformity section, and both auditor and auditee shall sign it to confirm that the non conformity is recorded correctly. 5.8.5 All findings shall he reviewed and provisionally categorized as follows: Category 1: Non-compliance of major significance requiring stop work recommendation and the institution of agreed corrective action measures during the audit. The non-compliance can be system or procedure which has not been adequately documented or implemented such that the item or service has a major non-compliance, or is reasonably suspected. Close -out of the findings shall be by re-audit. The QA Manager shall be advised and his authority is required to recommend stop work. The QA Manager shal1 consult with the appropriate department and others as necessary in XYZ Company and notify the Project Manager without delay. Non-compliance of major significance which requires corrective action measures to be taken in a meaningful timescale so as to he effe ctive for the relevant contract. As for category 1 with the exception that no major non-compliance has been found in the item or service or is reasonably suspected. Close-out of the finding shall he by re-audit. XYZ-QMP-019 Rev. 0

Guide

Category 2:

Guide:

Page 7 of 12

XYZ COMPANY
Where there are several related ca tegory 2 findings so that collectively the conditions of category I exist, then a category I finding shall be additionally raised. Category 3: Guide: Non - compliance of minor significance. System or procedures not adequately documented or implemented hut which have little effect on the quality of the item or service: or a minor, isolated product noncompliance of a disciplinary nature. Close-out by follow-up and verification. A category 2 finding shall be additionally raised where several related category 3 findings collectively meet category 2 conditions. Category 4: Observations Observations are general remarks or comments reflected in the audit report that may be incorporated into a system for improving the Quality Program performance, but which are not obligatory

5.9

Closing Meeting 5.9.1 Following the Post -Audit Meeting, the Lead Auditor shall convene the Exit Meeting with management representatives of the.Auditee, and shall record on the Attendance Sheet (attachment No. 6.7 refers) name s of those present. At the meeting, the Lead Auditor shall: - present an objective summary of the audit;
- discuss audit findings and ensure that they are understood by the Auditee

- obtain signature of the Auditee representative on CAR (if s any), (the Auditee signs to indicate that he understands and acknowledges the non -conformity described);

Page 8 of 12

XYZ-QMP-019 Rev. 0

XYZ COMPANY
- give the Auditee copies of acknowledged CAR s; - state the intended issue date for the formal audit report and agree - corrective actions or the date by which the Auditee will respond with his proposed corrective actions; - thank the auditees as appropriate for their co -operation. 5.10 Audit Reporting 5.10.1 Following the completion of the audit, the Lead Auditor with the assistance of other members of the Audit T eam, shall prepare the formal report. The Audit Report shall comprise the following: - audit report - lead sheet (attachment No.6.8 refers); - audit report - continuation sheet (attachment No.6.9 refers); - corrective action request (attachment No 6.5 refers); - attendance sheet (attachment No. 6.7 refers). 5.10.2 The results of the audit shall be summarized on the Lead Sheet and any audit findings (CAR shall be itemized. s) 5.10.3 The audit shall be reported on the report sheets and shall include some or all of the following: - the Auditeesnames and internal department; - the location at which the audit was performed; - the contract number and title; - the scope of the audit; - pre-audit activities (e.g. the Audit Arrangement Record); - audit team members; - persons contacted during the Entry meeting and Exit Meeting - and individuals participating in the audit process; - summary of audit results including an evaluation statement regarding the effectiveness of the elements audited; - specific findings of non -conformance: - entry and exit meetings; - general observations; - (CAR issued. s 5.10.4 Audit Reports shall be numbered consecutively using one of the following sequences: Page 9 of 12 XYZ-QMP-019 Rev. 0

XYZ COMPANY
XYZ Company xxx/ 00 (x) I=Internal F= Follow-up Year of Audit Unique Report Number(sequential) Starting with 001 at the Beginning of each year Auditing Organization 5.10.5 Before the formal Audit Report is released and distributed the entire Audit Team shall review it to cheek tha t the statements made are fair, complete and true. 5.10.6 After this review, the Lead Auditor shall sign the completed Audit Report on the cover sheet on behalf of the entire Audit Team and shall forward the report to the QA Manager for review. After the report has been reviewed and the contents are acceptable, the QA Manager shall sign off the Lead Sheet. 5.10.7 The original of the audit Report and Audit Checklists shall be filed by the QA Manager. This will enable further copies to be produced at a later date if they are needed. 5.10.8 The original of any Corrective Action Request raised as a result of the audit shall accompany the copy of the Audit Report sent to the Auditee. 5.10.9 The QA Manager shall ensure that a copy of the completed Audit Report is issued to the Auditee under a covering memorandum within seven days of the final date of the Audit, The internal memorandum shall identify the final date by which responses are required for any Corrective Action Requests. 5.10.10 When the audit report has been issu ed and copies distributed as specified by the QA Manager, he shall complete the following: Page 10 of 12 audit report status log (see attachment No.6.3); audit schedule (see attachment No.6.2); corrective action request status log (see attachment No.6.6). XYZ-QMP-019 Rev. 0

XYZ COMPANY
5.11 Audit Follow-up and Close-out 5.1 1.1 The audited area/discipline shall be permitted seven days to respond to any outstanding findings where corrective actions have not been agreed at the Closing Meeting. The response shall include the proposed corrective action and anticipated dates when such action will have been executed. The Lead Auditor shall evaluate the response and if acceptable, he shall signify agreement to the Auditee immediately. If the response is unacceptable, the Audi tee shall be notified to that effect with specific reasons. The matter shall be promptly discussed and resolved.

5. 11.2

5.11.3 When eventually acceptable, the Lead Auditor shall complete the Proposed Follow -up Date section on the returned Corrective Action Req uest form and update the CAR status Log. 5.11.4 On the Proposed Follow -up Date and in accordance with the requirements of this procedure, re -audit shall be undertaken to verify the implementation and effectiveness of the corrective action taken by the Auditee. 5.11.5 If the Follow -up Audit indicates that the action taken has corrected the deficiency, then the CAR can he closed out and this shall be stated in the last section of the CAR form. 5.11.6 If however, the Follow -up indicates that action taken does not correct the deficiency or the or the CAR(s) has not been implemented within the agreed timescale, the Lead Auditor shall state this on the CAR form and re -identify the deficiency using a revision to the CAR and agree with the Auditee a new timescale. The Lead Auditor shall notify the QA Manager of all outstanding CAR s. 5.11.7 If the CAR is not closed out at the second follow -up date, the Lead Auditor shall discuss the matter with the QA Manager to seek agreement to call in support from senior management.

6.0

DOCUMENTATION 6.1 Audit Arrangement Record (Attachment No.6.1 Form No. QA/ 005)

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XYZ COMPANY
6.2 Audit Schedule (attachment No.6.2 Form No. QA/006) 6.3 Audit Report Status Log (attachment No. 6.3 Form No. QA/007) 6.4 Internal audit Checklist (Attachment No. 6. 4 form No. QA/008) 6.5 Corrective Action Request (Attachment No.6.5 Form No. QA/009) 6.6 CAR Status Log (Attachment No. 6.6 Form No. QA/0 10) 6.7 Attendance sheet (Attachment No. 6.7 Form No. QA/011) 6.8 Audit Report Lead Sheet (Attachment No. 6.8 Form No. QA/012) 6.9 Audit Continuation Sheet (Attachment No. 6.9 Form No. QA/013)

Page 12 of 12

XYZ-QMP-019 Rev. 0

AUDIT ARRANGEMENT RECORD

To Department Project Date Date Reference No. : : : : :

Proposed Nature of Audit: Areas to be examined and agenda Scope of Audit : Date : Time : Duration : Referenced Documents

Audit Team and Their Allocation Lead Auditor : Auditor : Observer : Special Notes

Please sign this document to signify your agreeme nt and return it to Quality Assurance Group

Agreed Signature Name Date

: : : :

For Quality Assurance Department

for __________________________ (Department Group Audited)

Attachment No. 6.1

Form No. QA/05

XYZ Company

AUDIT ARRANGEMENT RECORD

To Department Project Date Date Reference No. : : : : :

Proposed Nature of Audit: Areas to be examined and agenda Scope of Audit : Date : Time : Duration : Referenced Documents

Audit Team and Their Allocation Lead Auditor : Auditor : Observer : Special Notes

Please sign this document to signify your agreement and return it to Quality Assurance Group

Agreed Signature Name Date

: : : :

For Quality Assurance Department

for __________________________ (Department Group Audited)

Attachment No. 6.1

Form No. QA/05

AUDIT SCHEDULE
Audit Scheduled Audit Performed Report Issued Audit Completed

Year 2 0 0 0 Month W/E 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 2 9 16 23 30 Wk. No. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 ACTIVITY TO BE AUDITED Contract No.

ENGINEERING MANAGEMENT 001 002 003 004 005 006 007 008 009 010 011 012 013 014 015

Prepared by: Reviewed by: Approved by: Authorised by:

Page 1 of
From No. QA/06

Attachment No. 6.2

XYZ Company
Attachment 6.6 CORRECTIVE ACTION REQUEST STATUS LOG
Audit Report CAR No. Agreed Corrective Action Date Target Completion Date Revised Completion Date Date CAR Closed Verified By

Findings

6/1/2001

Page 1

XYZ Company
Attachment 6.6 CORRECTIVE ACTION REQUEST STATUS LOG
Audit Report CAR No. Agreed Corrective Action Date Target Completion Date Revised Completion Date Date CAR Closed Verified By

Findings

6/1/2001

Page 2

XYZ Company
Attachment 6.6 CORRECTIVE ACTION REQUEST STATUS LOG
Audit Report CAR No. Agreed Corrective Action Date Target Completion Date Revised Completion Date Date CAR Closed Verified By

Findings

09/00SAPPD/MDSA 09/00SAPPD/MDSA 09/00SAPPD/MDSA 09/00SAPPD/MDSA 09/00SAPPD/MDSA 09/00SAPPD/MDSA 09/00SAPPD/MDSA

19 20 21 22 23 24 25

6/1/2001

Page 3

XYZ Company
Attachment 6.6 CORRECTIVE ACTION REQUEST STATUS LOG
Audit Report CAR No. Agreed Corrective Action Date Target Completion Date Revised Completion Date Date CAR Closed Verified By

Findings

6/1/2001

Page 4

XYZ Company INTERNAL AUDIT CHECKLIST

Location Audited Contact Lead Auditor : : : AUDIT NO. : Date of Audit : Auditors: :

Attachment 6.4

ITE M NO.

SUBJECT / REQUIREMENT

DOCUMENT SOURCE

ACTIVITY COMPLIANCE

COMMENTS / REMARKS

CAR

XYZ Company INTERNAL AUDIT CHECKLIST

Location Audited Contact Lead Auditor : : : AUDIT NO. : Date of Audit : Auditors: :

CONTRACT REVIEW (cont.)

ITE M NO. SUBJECT / REQUIREMENT DOCUMENT SOURCE ACTIVITY COMPLIANCE COMMENTS / REMARKS CAR

XYZ Company CORRECTIVE ACTION REQUEST

Project/Area Audited: ___________________ Auditee: ______________________________ Nonconformity:

CAR No. :_________________ Auditor: __________________

Signature of Auditor: ___________________ Signature of Auditee: ___________________

Date: _____________________ Date: _____________________

Proposed Corrective Action: Date of Completion of Corrective Action: ______________________________ Signature: ________________________
(Project/Area Representative)

Date: ___________________

Corrective Action Taken and Action to Prevent Recurrence:

Signature: ________________________
(Project/Area Repre sentative)

Date: ___________________

Follow-up Action and Close-out: Proposed Follow -up Date: Follow-up Details:

Signature of Auditor: ___________________

Close-Out Date: ___________________

Form No. QA/09

Attachment No. 6.5

XYZ Company AUDIT REPORT STATUS LOG

AUDIT REPORT NO.

AUDIT TYPE

LEAD AUDITOR

AUDIT DATE

PROJECT/AREA/ DISCIPLINE AUDITED

PROCEDURES/ CRITERIA AUDITED

PROJECT NO.

DATE AUDIT REPORT ISSUED

CAR s ISSUED

Page 1 of Form No. QA/07 Attachment No. 6.3

XYZ Company ATTENDANCE SHEET

Internal Quality Audit Attendance Sheet

XYZ Company

Project : _____________________ Audit No.: ___________________ Type of Audit: ________________

File Ref.: __________________ Date of Audit: ______________

Name

Signature

Position

Form No. QA/011

Attachment No. 6.7

XYZ Company

AUDIT REPORT
(Lead Sheet) AUDIT NO.: Report No. ______
Page ____ of ____

Form No. QA/012

Attachment No. 6.8

XYZ Company

AUDIT REPORT
(Continuation Sheet) AUDIT NO.: Report No. ______
Page ____ of ____

Form No. QA/013

Attachment No. 6.9

XYZ Company OBSERVATION

COMPANY/PROJECT AREA/DISCIPLINE

Observation No.: _______________ Auditor: _______________ Audit Report No.: _______________

Description of Item/Activity:

Location: Summary: Full Description:

Originator Signature: s QM Manager Signature: _________________ s Forward Response to QM Group by: Date: ________________ Date: _______________

Recipients Response:

Name: ________________ QM Comments:

Signature: ___________________

Date:___________

Name: ________________ Verification of Completion (by QM)

Signature: ___________________

Date:___________

Name: ________________

Si gnature: ___________________

Date:___________

Form No. QA/014

Attachment No. 6.10

XYZ COMPANY

DOCUMENT TITLE PROCEDURE FOR: TRAINING DOCUMENT NO. XYZ-QMP-020

Index 1.0 2.0 3.0 4.0 5.0 6.0 Purpose: Scope: References: Definitions: Procedure: Documentation:

Page 2 2 2 2 2 4

ISSUE NO.

ISSUE DATE

DESCRIPTION

PREPARED BY

CHECKED BY

APPROVED BY

XYZ COMPANY
1.0 PURPOSE 1.1

To ensure that personnel performing work, affecting quality are competent on the basis of education, training, skills and experience. Training courses for XYZ Company personnel will be staged to ensure the highest possible service to Saudi Aramco. This will included assurance and maintenance of a high personnel qualification and quality motivation as well as the promotion and training of your staff members.

2.0

SCOPE 2.1

The scope of this procedures lays down the parameters in which XYZ Company will determine the necessary competence for personnel performing work affecting quality and provide training or take other activities to satisfy those needs.

3.0

REFERENCES 3.1 None

4.0

DEFINITIONS 4.1 This procedure uses definitions in front of the Quality Plan and in ISO 8402 Quality Management and Quality Assurance Vocabulary.

5.0

PROCEDURE 5.1 Responsibility for training within each department of XYZ Company is with the respective Department Manager. XYZ Company, through the process of the Proje ct Manager regularly liaising with the departmental managers, identifies the reviews the training needs of group and individual employees. Employee appraisal schemes are used, where appropriate, to assist with the identification of training needs. Following the identification of training needs the respective Department Manager prepares a XYZ Training Plan by the following process:

5.2

5.3

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XYZ COMPANY
5.3.1 Recommending to the Project Manager proposed solutions to meet the training needs identified. 5.3.2 Recommending to the Project Ma nager where, and how, such training should be carried out i.e. internal course, external course, etc. 5.3.3 Costing and training plan and submitting his proposals to the Project Manager. 5.3.4 Obtains the Project Manager agreement on training costs and s priorities in keeping with XYZ Company business plan and s employee training requirements. 5.4 The training plan will typically cover the following training activities: 5.4.1 Management training and development through the use of in house courses on areas such as management techniques (leadership, delegation Quality awareness etc.) and by using selected external courses at recognized management training centers. 5.4.2 Project Management supervisors and key staff shall receive complete training on the approved Quality Plan to ensur e awareness of the assigned responsibilities and consequently compliance to Saudi Aramco procedures and standards. 5.4.3 Technical training and updates for the Company experienced s engineering, project management and specialist staff. 5.4.4 As determined by Project Manager or Department Managers, Field personnel shall undergo focused training in the area of responsibility to produce quality work and eliminate workmanship problems. 5.4.5 Administrative training covering departments Accounting, Data Processing, Per sonnel, etc. such as

5.4.6 Graduate training and development including programs agreed with professional engineering institutions to ensure the young engineer is able to become a member of the institution relevant to his disciplines. Training programs will include ove rview of the XYZ Company business, commercial training, site s experience and technical specialist training.

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XYZ COMPANY
5.4.7 Training of junior technical and administrative personnel including attendance at relevant day release classes as and when appropriate. 5.4.8 Initial and continuation training of personnel performing welding, NDT and coating operation & inspection. 5.4.9 Training of internal and external QMS auditors.

5.5

The Department Managers and the Project Manager to ensure its continued relevance to the needs of XYZ COMP ANY and its employees regularly review the training plan. The XYZ Company has specific procedures to cover training on all of the above activities to ensure a consistent and professional approach to this important area of its business. The Human Resources Department is responsible for maintaining centralized training records for each employee and for supplying this information to Department Managers and Supervisors as required. Department Managers and Supervisors are responsible for coordinating with the Human Resources Department in relation to any training activities. Department Managers and Supervisors are also required to inform the Human Resources Department on any seminars, conferences, etc, for which arrangements to attend were made by Department Managers and Supervisors and which should be entered into the training records. The information contained in these records lies within the responsibility of the Department Managers and an update is performed every six months. Immediately after the employment of new staff members the Department Manager determines the respective training needs. Personnel performing specific assigned tasks will be qualified on the basis of appropriate education, training and/or experience

5.6

5.7

5.8

5.9

5.10

5.11

6.0

DOCUMENTATION 6.1 Staff Members Qualification Profiles 6.2 Survey of Training Program

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XYZ-QMP-020 Rev. 0