EXCEL Basics

GRID
122697315.xls.ms_office
256 Columns with Alphabetic Headers
A, B, C Z,
65,536 Rows with numerical headers ( 1, 2, 3 65536 )
AA, AB AZ, BA IV
The Spreadsheet ( or Worksheet ) is a GRID of Columns and Rows
GRID
GRID
GRID
CELL
Where a Column and Row Intersect is called a Cell

(a) There are over 16 million ( 256 x 65,536 ) Cells on a spreadsheet. (b) Each Cell has a unique address, using the Column and Row Headers. (c) This is Cell B14
A1 IV 1
4 corner cells of the spreadsheet
A 65536
IV 65536
ACTIVE
ACTIVE CELL
- Data is usually entered into one cell at a time named the Active Cell - We can identify the Active Cell in 3 ways: 1. The Cell Pointer surrounds the cell with a dark border. 2. The Column Header and Row Header are BOLD (i.e. Darker ) 3. The Cell Address is shown in the Cell Address Indicator ( Left side of Formula Bar ) - Data will overflow into the next cells (on the worksheet) only if the next cells are empty.
Question: On this worksheet which is presently the Active Cell ?
Navigate
The Navigation Keys

Insert Delete Home End Page Up Page Down
Navigation keys
- Move the Cell Pointer i.e. Change the Active Cell - Do not "damage" or change any data in a Cell - We can also use the Mouse to move the Cell Pointer
- Note: The Scroll Bars do not move The Cell Pointer
Navigate
DataType
TWO DATA TYPES

Constant Data (Changed only by editing / typing new data )
Text
(Left aligned)
Kilis Sok 3/7 15:30 20/April/00 $ $ $ $ 10.00 1,000.00 10,000.00 11,110.00

What you type is entered into the Memory and shown on the Formula Bar (unformatted) and on the Spreadsheet (with any Formatting)
Time, Dates, Numbers,

(Right aligned)
Variable Data (Changes dynamically depending on referenced data )

Formulas Functions 12 505
(a) Formulas and Functions must start with an equal ( = ) sign. (b) What you type is in the memory ( Shown on Formula Bar ) BUT the RESULT is shown on the Spreadsheet.
Enter-Edit
Data Entry to an empty cell

Data is not entered to a cell as we type it it is entered only after we:
(a) Press the [Enter] key, or (b) Use a Navigation Key to leave the cell. Or (c) Click the mouse pointer on another cell if we use the [Esc] key nothing is entered to the cell
holly K Column is unlocked.
Editing (changing) data already in a Cell

(a) Move Cell Pointer to the Cell (b) Change to edit mode by any of the following methods: 1. Press the [F2] key 2. Click the mouse pointer on the Formula Bar 3. Double-click the Cell (c) In edit mode the Navigation Keys ( <--- Tab --> ) do not move the Cell Pointer they move the Insertion Pointer so you can move around the text. (d) Finish editing by pressing the [Enter] key. (e) Abort editing by pressing the [Esc] key nothing is changed. Sample-1 Sample-2 Sample-3
Deleting Data in a Cell from the keyboard

DO THIS Select the Cell and press the [Delete] key or DO THIS Select the Cell and press [Backspace] and [Enter] keys. Do NOT do this Select Cell and press [Spacebar] key Sample-11 Sample-12 Sample-13
EX-Do Budget
My Budget
Jan INCOME Salary Other
Total Income
Feb 1195 150
Mar 1165 133
Apr 1134 248
May 1106 297
Jun 1078 353
6-month Total
1225 100
EXPENSE Rent Food Fun Other

Total Expense
450 200 190 155
450 225 205 165
450 250 245 175
450 275 170 180
450 275 225 185
450 275 195 195
Balance
The Excel Math Operator Symbols:
9+6/3+2 =
Order of Calculation: 1. Data in parentheses are calculated first. 2. Leading Minus ( - ) sign evaluated 3. Percent % sign converted 4. Caret ^ sign for exponentiation e.g. 3^2 = 9 5. Multiply or divide operations in the order they occur, starting from left. 6. Lastly it adds and subtracts in the order they occur, starting from left. Formulas may contain numbers or, more often, Cell Addresses.
ey occur, starting from left. ey occur, starting from left.
Cell Addresses.
EX-COPY
How to Copy Cells

INCOME Salary Other
Total
January 1000 100
February March
April
May
June
1100
1. Select the Copy FROM Cell(s) 2. Use the Menus or Toolbar to give Copy 3. Select the Copy TO cells:
command (the cell will have a flashing border)
Method 1: Hold [Shift] key and press [Arrow] key Method 2: Hold [Shift] key and click the last cell Method 3: Click the first cell with the mouse pointer, hold the mouse button, drag the mouse to the last cell. Method 4: Hold [Ctrl] key and click each selected cell this is the "Point and Shoot" technique. 4. Pasting Method 1: Use the Paste command on the Menus or the Toolbar (you can multi-copy) Method 2: Press the [Enter] Key. (Ends copying) NOTE: The Copy command copies both the Content and the Formats (colors, borders etc.) of a Cell.
EX-COPY
EX-Copy Handle
Using the Cell Copy Handle to copy Series, Formulas and Functions
Copying Dates: Copying Times: Copying Numbers Series:
Calculates the spread between 2 numbers. 1-Jan-00 Jan-00 10:30 AM
2
1 2
4
0 5 10 20
Copying Month Names:
INCOME Salary Other
January 1225 100 1195 150 1165 133 1134 248 1106 297 1078 353
Copying Formulas:
Changes the addresses
Total
1325
EX-MOVE
How to Move Cells: "Cut & Paste" or "Drag & Drop"

1 5 9 13 2 6 10 14 3 4 7 8 11 12 15 1. Use "Drag & Drop" to rearrange the cells below so that they look like the sample on the left.
15 14 13 12 11 10 9 8 7 6 5 4 3 2 1
INCOME January February Salary 1225 2300 Other 100 150

Total
1325
13 12 11 8
15 5 2 14
3 4 1 9
6 7 10
2. Then use "Cut & Paste" to rearrange the cells again so that they look like the sample on the right.
Moving Formulas or Functions does not change the addresses It does move the Content and Formats
EX-MOVE
EX-Absolute-1
Creating ABSOLUTE ADDRESSES that do NOT change when copied

Selling Price of one Diskette Diskette Sales (Units / Adet) Southern Region Central Region Northern Region Diskette Income Southern Region Central Region Northern Region Total Country 0.50 JAN 5,600 2,200 1,800 JAN FEB 6,800 3,100 1,950 FEB MAR 8,200 5,800 2,100 MAR TOTAL 20,600 11,100 5,850 TOTAL
Exercise: Enter a Formula in the Pink cell (D12) that you can copy to all the Yellow cells.
(a) In Cell D12 Enter a Formula to Calculate Income for January for the Southern Region. (b) Copy the Formula in Cell D12 ... to Cells D13 and D14. (c) Copy the three cells ( D12, D13, D14 ) to Columns E, F and G.
Correct Answers Diskette Income Southern Region Central Region Northern Region Total Country
JAN 2,800 1,100 900 4,800
FEB 3,400 1,550 975 5,925
MAR 4,100 2,900 1,050 8,050
TOTAL 10,300 5,550 2,925 18,775
Changing FONT appearance on worksheet

Exercise:
Change the Default Formats of the text in Column F so that it appears the same as the text on the same Row in Column B. Formatted Expense
Note: Most Format Settings can be easily identified by selecting the cell and checking the Toolbar.
Format Settings Arial, 10pt, Regular, Black, Left Align = Default Setting 12pt, Bold 14pt, Italic, Center Align 16pt, Bold, Italic, Red, Right Align Times New Roman, 14pt, Blue, Double underline
Expense
Expense
Expense
Expense
22 + 33 = 31
Times New Roman, 16pt, Bold, Center, with Superscripts
Note: This is formatted Text . It is not the same as entering the Formula: =2^2 + 3^3
Note: Most Format Settings can be easily identified by selecting the cell and checking the Toolbar.
To be Formatted Expense Expense Expense Expense Expense
22 + 33 = 31
the Formula: =2^2 + 3^3
NUMBER FORMATTING EXERCISES

DO NOT TYPE ANY NUMBERS IN THE TABLE BELOW
From the FORMAT ---> NUMBERS menu select or create the Format Code to make the numbers in the BLUE cells look like the numbers in the Yellow cells on their left.
Number
1 1.00 1,000.00 1,000 -1000.00 1.56 1.556 1.5556 0.7 1 1000 1000 -1000 1.55555 1.55555 1.55555
Currency
$1 $1.00 ($1) $ 101 $100.50 1,100.50 100,000 TL 1,000 DM 1 1 -1 100.5 100.5 1100.5 100000 1000
Percent
20% 25% 25.56% 100% 2.5% -150.00% 200% 1200% 0.2 0.25 0.255555 1 0.025 -1.5 2 12
Date
1-Jan-00 1-January Jan-00 01/01/00 Jan-2000 1/1/2000 January-00 January 1, 2000
XERCISES
ABLE BELOW
Format Code to make the ellow cells on their left.
Date
1/1/2000 1/1/2000 1/1/2000 1/1/2000 1/1/2000 1/1/2000 1/1/2000 1/1/2000
6.00 point
10.5 point
3.00 3.00 3.00 Make Cols. F,G,H = 3.00
HIDE
AutoFit Now is the time for ...
25.00 point Unhide Column E --> 9.75 point FORMATTING COLUMNS & ROWS: Use the techniques you have learned to change the Columns & Rows as indicated in the Red instructions. Unhide Rows 12,13,14.
AutoFit
THANKS, I NEEDED MORE SPACE.
13.50 point
Create BORDERS in the BLUE cells to match the pattern in the YELLOW cells. Exercise 1 Exercise 2 Exercise 3

EXCEL Basics

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GRID

256 Columns with Alphabetic Headers

The Spreadsheet ( or Worksheet ) is a GRID of Columns and Rows

Where a Column and Row Intersect is called a Cell

4 corner cells of the spreadsheet

Question: On this worksheet which is presently the Active Cell ?

The Navigation Keys

TWO DATA TYPES

Kilis Sok 3/7 15:30 20/April/00 $ $ $ $ 10.00 1,000.00 10,000.00 11,110.00

Time, Dates, Numbers,

Variable Data (Changes dynamically depending on referenced data )

Data Entry to an empty cell

holly K Column is unlocked.

Editing (changing) data already in a Cell

Deleting Data in a Cell from the keyboard

Feb 1195 150

Mar 1165 133

Apr 1134 248

May 1106 297

Jun 1078 353

EXPENSE Rent Food Fun Other

450 200 190 155

450 225 205 165

450 250 245 175

450 275 170 180

450 275 225 185

450 275 195 195

The Excel Math Operator Symbols:

ey occur, starting from left. ey occur, starting from left.

How to Copy Cells

January 1000 100

command (the cell will have a flashing border)

Copying Month Names:

INCOME Salary Other

How to Move Cells: "Cut & Paste" or "Drag & Drop"

INCOME January February Salary 1225 2300 Other 100 150

Creating ABSOLUTE ADDRESSES that do NOT change when copied

JAN 2,800 1,100 900 4,800

FEB 3,400 1,550 975 5,925

MAR 4,100 2,900 1,050 8,050

TOTAL 10,300 5,550 2,925 18,775

Changing FONT appearance on worksheet

Times New Roman, 16pt, Bold, Center, with Superscripts

To be Formatted Expense Expense Expense Expense Expense

the Formula: =2^2 + 3^3

NUMBER FORMATTING EXERCISES

Format Code to make the ellow cells on their left.

3.00 3.00 3.00 Make Cols. F,G,H = 3.00

AutoFit Now is the time for ...

THANKS, I NEEDED MORE SPACE.

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