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POSTGRADUATE
HANDBOOK
Contents
Welcoming Address from the Dean of the Institute of Graduate Studies INTRODUCTION University of Malaya Institute of Graduate Studies (IGS) Organizational Chart The IGS Management Management Team and Contact Details Academic Calendar, 2012/2013 Session List of Public Holidays in Malaysia (2012/2013) Postgraduate Programmes Legislations and Prescribed Rules Student Support ADMISSION Entry Requirements Language Requirements Application Procedures Fees Financial Support Immigration Guidelines for International Candidates Insurance for International Candidates CANDIDATURE Student Contact Details Enrolment Registration of Courses Conversion from Masters to PhD Residential Requirements Progress Reports VARIATIONS TO CANDIDATURE Withdrawal from Semester Lapse in Candidature Change of Title/Field of Study Change of Supervisor/Department Extension of Period of Candidature Advice on Issues Arising during Candidature Withdrawal from the University Appeals for Re-admission
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Postgraduate Handbook
2012/13 Session
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RESEARCH GUIDANCE Research Proposal Supervision Requirements for Research Candidates Seminars and Candidature Defence Presenting Conference Papers Publishing Your Research Upskill Programmes Writing Unit Avoiding Plagiarism Intellectual Property
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EXAMINATION 32 Class Attendance Admission as an Examination Candidate Withdrawal from Examination Absence from Examination Marking Scheme and Grade Point Average (GPA) Submission of Thesis/Dissertation Guide to Thesis/Dissertation/Research Report Preparation Preparing for the Viva-Voce Outcome of Thesis/Dissertation Examination GRADUATION Convocation Procedures Academic Dress Scrolls and Academic Transcripts POST-DOCTORAL Getting References from Supervisors Post-Doctoral Research Fellowship COMMUNICATION AbbREVIATION UM MAIN CAMPUS MAP UM CITy CAMPUS MAP 36
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The Institute of Graduate Studies (IGS) congratulates you on your successful enrolment into the University of Malaya and wishes you a very warm welcome. The University is not only the oldest university in this country but has also forged a global reputation of being the premier Research University in Malaysia. I believe you have chosen to pursue a degree programme which will be of great benefit to your career and which will also enable you to contribute to the society in which you serve. With this enrolment, you have undertaken a responsibility to ensure that you will succeed both at a personal and professional level.
PROFESSOR DATIN DR. NORHANOM AbDUL WAHAb Dean, Institute of Graduate Studies
Success at the postgraduate level is no easy task. A lot of commitment and sometimes sacrifices are needed in order to overcome the inevitable challenges posed by this academic pursuit. This is where a lot of patience and maturity is required of all candidates. Your supervisor and your lecturers will be available to assist you through this journey. Do ensure that you are in constant communication with them to facilitate your progress. One of the ways candidates can experience a smooth progression in the postgraduate pursuit is to really be aware of and to understand the rules governing the process. I would like to take this opportunity to remind all candidates to find out and strictly adhere to the University rules and regulations. All guidelines and regulations pertaining to your studies are provided in this handbook. I believe that this handbook will be a useful reference throughout your course of study. Finally, on behalf of IGS, I wish you every success and an enjoyable degree programme at the University of Malaya.
Introduction
University of Malaya
History of UM
University of Malaya, or UM, Malaysias oldest university, is situated on a 900 acre campus in the southwest of Kuala Lumpur, the capital of Malaysia. It was established in April 1949 in Singapore with the merger of the King Edward VII College of Medicine (founded in 1905) and Raffles College (founded in 1928). The University of Malaya derives its name from the term Malaya as the country was known as then. The Carr-Saunders Commission, which recommended the setting up of the university, noted in its Report in 1948: The University of Malaya would provide for the first time a common centre where varieties of race, religion and economic interest could mingle in joint endeavour ... For a University of Malaya must inevitably realise that it is a university for Malaya. The growth of the University was very rapid during the first decade of its establishment and this resulted in the setting up of two autonomous Divisions in 1959, one located in Singapore and the other in Kuala Lumpur. In 1960, the government of the two territories indicated their desire to change the status of the Divisions into that of a national university. Legislation was passed in 1961 and the University of Malaya was established on 1st January 1962. On June 16th 1962, University of Malaya celebrated the installation of its first Chancellor, Tunku Abdul Rahman Putra Al-Haj, who was also the countrys first prime minister. The first Vice-Chancellor was Professor Oppenheim, a world-renowned Mathematician. Currently, His Royal Highness The Sultan of Perak Darul Ridzuan is the Chancellor of the University of Malaya. The current Vice-Chancellor Tan Sri Dr. Ghauth Jasmon was appointed as the tenth Vice-Chancellor of the University of Malaya on the 8th of November 2008.
Mission
To advance knowledge and learning through quality research and education for the nation and for humanity.
Vision
To be an internationally renowned institution of higher learning in research, innovation, publication and teaching.
Core Values
The core values of the University of Malaya are: Integrity Professionalism Respect Meritocracy Academic Freedom Teamwork Open-mindedness Creativity Accountability Social Responsibility
Educational Goals
Graduates of the University of Malaya will be able to: (a) demonstrate knowledge and skills in their field of study, appropriate research and professional practices, and the processes of critical thinking and problem solving; (b) use effective methods including contemporary technology to manage information, to achieve diverse professional goals aligned with professional standards and make decisions based on appropriate data and information; (c) engage in continuous self-improvement and professional growth, support the professional development of others, and display positive leadership and professional behaviours and disposition for effective practice; (d) communicate effectively with other professionals, and the community, and project a coherent vision of social responsibilities; and (e) appreciate and continue to be guided by the Universitys core values of integrity, respect, academic freedom, open-mindedness, accountability, professionalism, meritocracy, teamwork, creativity and social responsibility.
Mission
The enhancement of postgraduate management is to support the University of Malaya in becoming a world renowned institution of choice for postgraduate education.
Objectives
The objectives of IGS are: (a) to be an efficient and effective postgraduate management centre; (b) to formulate policies, identify and implement best practices pertaining to the management of postgraduate education; (c) to enhance the promotion of postgraduate programmes towards achieving the quality objectives of the University on postgraduate education; (d) to facilitate multidisciplinary programmes in the University of Malaya; (e) to organize academic and social activities for postgraduate students; and (f ) to provide support services to postgraduate students.
ASSOCIATE PROFESSOR DR KAMILA GHAZALI (DS54) DEPUTY DEAN Admin. Assistant: Ms Nor Hamizah Hamid (N17)# MR MAHAMAD APANDI KHALIB (N54) DEPUTY REGISTRAR Secretary: Ms Suzaina Mat Dom (N27) MR AMBIHABATHY A/L RATNAM (N48) PRINCIPAL ASSISTANT REGISTRAR Admin. Assistant: Ms Rosnani Alias (N17)
ADMINISTRATION SECTION
ADMISSIONS SECTION
STUDENT DEVELOPMENT & WRITING UNIT Ms Syaibu Nisha Shaik Ismail (N41)* Ms Norizaidah Ideris (N17)#
Ms Jamaliah Abd. Rahman (W22) Ms Nurolhuda Abdullah (N17) Mr Mohd Fazly Ab. Rahim (N17)# Ms Saadiah Talib @ Abdullah (N17)#
Mr Rosli Madun (N22) Ms Hasnita Mohd Zhari (N17) Mr Abdul Alim Mohammad Ariff (N17) Mr Osman Hamat (N17) Mr Mohamad Rohil Bin Jaafar (N1)
THESIS UNIT Ms Nurhazrin Zanzabir (N41)* Ms Joan Tang May Yin (N41)* ADMINISTRATION UNIT Ms Rohana Syed Ali (N17)* Mr Mohd Faizul Mat Jusoh (N4) Mr Azmi Kamaruddin (R3) Mr Khairul Anuar Mohd Tani (N1) Mr Hamzah Sabtu (N1)
Ms Habibah Muhamad (N22) Ms Siti Norliza Karim (N17) Ms Nurul Adila Kamarudin (N17)* Mr Muhammad Khairul Latiff (N17)# Ms Siti Rohayu Mohd Sood (N17)#
Ms Nurzuliana Azman (N17) Ms Faridah Ithnain (N17) ) Ms Niyyah Aisyah Jali (N17) Mr Ahmad Azahari Mohd Ralif (N17 Ms Nanthini a/p Krisnan (N1)*
TECHNICAL UNIT Mr Mohd Rafie Mohd Noah (J29) Mr Md. Zaki Mohd Shamsudin (J17) Mr Mohd Zarimy Mohd Zain (J17)
Ms Latifah Omar (N22) Mr Khairuldin Ismail Salim (N17) Mr Mohd Nazri Abu Samah (N17)* Ms Norahidayu Ramli (N17)# INFORMATION TECHNOLOGY UNIT Mr Ahmadi Ayob (F29) Ms Tuan Anees Fadhleen Tuan Sulaiman (F29)*
Ms Asniza Zakaria (N17) Customer Relation Officer (N17) Mr Zainal Musa (N4)
Organizational Chart
Professor Datin Dr. Norhanom Abdul Wahab Tel: 03-7967 4600 E-mail: dekan_ips@um.edu.my
Professor Dr. Mohamed Kheireddine Taieb Aroua Tel: 03-7967 4615 E-mail: tdekan_ips@um.edu.my
Deputy Registrar
Admissions Section: Assistant Registrar (Registration Unit) Mr. Mardiansha Kalimuddin Tel: 03-7967 6276 E-mail: mardiansha@um.edu.my Assistant Registrar (Registration Unit) Mr. Hud Hanapi Tel: 03-7967 4639 E-mail: hudhanapi@um.edu.my Assistant Registrar (Admissions Unit) Ms. Noor Hafiza Halim Tel: 03-7967 7826 E-mail: hafizahalim@um.edu.my Examination Section: Senior Assistant Registrar Ms. Normuhaini Ab. Roni Tel: 03-7967 4614 E-mail: normuhaini@um.edu.my
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2012
16 September 26 October 13 November 15 November 25 December Malaysia Day Hari Raya Qurban Deepavali First Muharram Christmas Day
2013
1 January 24 January 27 January 1 February 1011 February 1 May 24 May 1 June 8 & 9 August 31 August New Year Prophet Muhammads Birthday (Maulidur Rasul) Thaipusam (Kuala Lumpur, Putrajaya, Johor, Negeri Sembilan, Perak, Penang &
Selangor only)
Federal Territory Day Chinese New Year Labour Day Wesak Day Kings Birthday Hari Raya Aidilfitri National Day
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Academics
Postgraduate Programmes
The University of Malaya offers postgraduate programmes for both Masters and Doctoral Degrees. The programmes of study shall be classified as follows: Masters Masters Degree by Coursework Masters Degree by Clinical Coursework Masters Degree by Research (Dissertation) Masters Degree by Coursework & Research (Dissertation) Doctoral Doctoral Degree by Research (Thesis) Doctoral Degree by Coursework & Research (Thesis) Industrial PhD In choosing a coursework programme you will gain depth of knowledge and be trained in your chosen field of study. A research programme offers you the opportunity to hone your skills in both research and academic writing. Your research findings are expected to contribute new insights into your particular area of research. In a coursework and research programme you will attend lectures and at the same time get the opportunity to carry out supervised research. For the Industrial PhD programme, candidates from the industry will do their research at the respective industry where they are attached to. Candidates with excellent publications may submit their PhD thesis in the format of published papers. Details of the format are available at http://www.ips.um.edu.my under the Rules and Regulations tab.
Period of Study
The duration of the programmes depends on the requirements of each programme. In general, the minimum and maximum periods are: Masters Minimum Maximum 2 or 3 semesters 8 semesters Clinical Masters 4 years 7 years Doctoral 4 semesters 12 semesters
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Registered Candidate
You will be classified as a registered candidate of the University from your initial registration until the award of your degree, subject to you renewing your registration every semester.
PhD Programme
PhD candidates are governed by the University of Malaya (Degree of Doctor of Philosophy) Rules and Regulations, 2007. In addition to the above all postgraduate candidates are also governed by the Universities and University Colleges Act, 1971 Constitution of the University of Malaya, all other statutes, rules and regulations currently applicable in the University including the University of Malaya (Discipline of Candidates) Rules 1999. The full texts of the above rules and regulations are available at http://www.ips.um.edu.my under the Rules and Regulations tab. As a registered candidate of the University of Malaya, you have the responsibility to be aware of and to abide by the rules and regulations of the University, the policies and requirements of your faculty and the advice contained in this handbook.
Student Support
Institute of Graduate Studies (IGS)
Current and intending postgraduate candidates can seek help and advice from the Dean of Graduate Studies as well as the IGS staff on matters pertaining to regulations, admissions and registration, student activities, financial aid and convocation.
Faculty
The Dean, the Deputy Dean (Higher Degree), the Head of Department and the Administrative Officers of your faculty will be your resource persons in postgraduate matters pertaining to programme requirements; examination; supervisor; and, candidature requirements such as requests for withdrawal from semester or courses, extension and period of candidature.
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Library
The University of Malaya Library consists of a Main Library which provides library facilities and a network of branch and special libraries to meet the specific and special needs of some faculties. The core business of the Library is to support the teaching, learning and research needs of the university. The Library also conducts information skills sessions for postgraduate candidates as follows: (a) There are two-hour sessions held three (3) times a week for postgraduate students at Computer Lab C, Level 4, Main Library. (b) Students will be introduced to the types of materials in the library such as books, journals, theses & dissertations, conference proceedings and microforms and the method of searching for these items in the library. (c) Students will also be shown how to access and search the electronic databases such as the online databases. The Library also conducts one-hour Individual Consultancy Sessions for PhD students. This bibliographic consultation is based on the research topic of the researcher. For appointment please contact the Research and Academic Services Division, University of Malaya Library at 03-7967 3384 or please refer to http://umlib.um.edu.my
Institute of Research Management and Monitoring (better known as the Malay acronym IPPP)
IPPP manages all research and development of funds from internal as well as external sources. Internal research funds come from the Postgraduate Research Vote (Vot PPP) as well as grants from local foundations and private industries. IPPP also provides financial support to postgraduate candidates to attend conferences and to pay for page charges for publications in ISI journals. For details, please refer to http://www.ippp.um.edu.my
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Admission
Entry Requirements
To be admitted to a Masters programme, you will need to have completed a recognized Bachelors degree in a relevant discipline and to have obtained a better than average cumulative grade point average (CGPA). For admission to a Doctoral programme, you will need to have a recognized Masters degree in a relevant discipline. Nevertheless, please refer to the relevant Faculty Handbook for details on entry requirements. Programme Masters Coursework only Coursework & Research (Mixed-mode) Research only (Dissertation) PhD Coursework & Research (mixed-mode) Research only (Thesis) Minimum Requirements A Bachelors Degree (Hons.) or its equivalent in the related field*
Language Requirements
English Language Requirement
The University of Malaya expects all postgraduate candidates to be proficient in the English language. (a) Entry requirements for International Candidates who are writing their Thesis/Dissertation in English: (i) A band 6 for IELTS; or (ii) A score of 550 paper based total, a score of 213 for computer-based total or a score of 80 for internet-based total for TOEFL. However different entry requirements are imposed by: The Faculty of Law the minimum English requirement is Band 7 for IELTS or a score of 600 for TOEFL, The Faculty of Languages and Linguistics (for the Master of English as a Second Language programme) the minimum English requirement is Band 6.5 for IELTS or a score of 600 for TOEFL. (b) Exit requirements for International candidates following courses and/or writing thesis/ dissertation in other languages EXCEPT English: (i) A band 5 for IELTS; or (ii) TOEFL 500549 (iii) Without IELTS/TOEFL: Candidates must attend and pass the English Language Course conducted by University of Malaya Centre for Continuous Education (UMCCeD) at the level stipulated by the University. For details please contact umcced@um.edu.my.
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Application Procedures
Applications should be submitted on-line at http://pgadmission.um.edu.my. All supporting documents and proof of payment for processing fees should be scanned and sent on-line together with the application.
Fees
The course fees for postgraduate candidates can be found at http://www.ips.um.edu.my under `Fees Structure. Type of Fees (a) Non-Recurring Fees (to be paid once only during candidature) comprise fees for candidature, alumni and graduation. (b) Recurring Fees (to be paid every semester) comprise fees for registration, service, health, library, welfare and recreation. (c) Fees According to Programme Enrolled (based on credit hours) comprise tuition, examination, research and submission of thesis/dissertation fees.
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Methods of Payment
(a) Self-financing Fees can be paid through the following ways: (i) Internet Banking CIMB http://www.cimbclicks.com.my under Bill Payment
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(ii) E-Payment (http://epayment.um.edu.my/) FPX (Financial Processing Exchange) Credit Card Go to Services tab, choose E-Payment (FPX) or E-Payment (Credit Card)
(iii) Bill Presentment BIMB only (b) Scholarship/Grant/Loan Letters from sponsors (in three duplicates) need to be submitted to the Student Accounts Division of the Bursars Office. (c) Employee Provident Fund (EPF) Malaysian candidates can choose to withdraw from their EPF to pay their fees. However, they will have to pay the fees first and apply to withdraw from the EPF later using application forms available at the Bursars Office.
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Financial Support
A range of scholarships are available for postgraduate candidates. However, most of the scholarships are for research candidates only. Among the scholarships and financial assistance available are: For Malaysian Candidates Only (1) MyMaster & MyPhD (2) University of Malaya Fellowship Scheme or SkimBiasiswaUniversitiMalaya (SBUM) (3) Fellowship Scheme or SkimBiasiswazah (SB) (4) SkimPenguranganYuranUntukCalonPascasiswazahKurangUpaya (OKU) dan Warga Emas (50% Fee Reduction For Handicapped and Senior Citizens) For Malaysian & International Candidates (1) Ryoichi Sasakawa Young Leaders Fellowship Fund (SYLFF) Fellowship (2) Graduate Research Assistantship Scheme (GRAS) (3) Postgraduate Research Fund (PPP) (4) Bright Sparks Scheme University Of Malaya For International Candidates (1) Malaysian Technical Cooperation Programme (MTCP) (2) Malaysian International Scholarship (MIS) You can log on to the IGS website http://www.ips.um.edu.my for details on the available financial support and application procedures.
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Candidature
Student Contact Details
It is the students responsibility to update contact details on-line using the siswamail within seven days of any change in the Malaysian residential address or telephone number. Simply log on to http://myum.um.edu.my, go to Profile and to Address tab and click Update.
Enrolment
You are required to keep your candidature updated by registering on a continuous basis with the University. Failure to do so would result in termination of your candidature. The University Senate has the right to terminate the registration of a candidate if in the opinion of the Senate the candidate for any academic reason is not able to continue his programme of study. Candidates for coursework programmes need to renew their candidature within the first two weeks of every semester. Candidates for research programmes need to renew their candidature not later than the seventh week from the commencement of every semester.
Registration of Courses
Registration of courses needs to be completed within two weeks from the commencement of the semester. You are allowed to drop any courses registered as follows: (1) Courses dropped within the first two weeks Course fees will not be charged; (2) Courses dropped after the second week but before the seventh week Course fees will be charged accordingly. You are not allowed to drop any registered courses after the seventh week of the semester.
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(b) recommendation and report from supervisor; and (c) The support and report of the head of department responsible for his programme of study. (2) present the research output in a seminar before a panel of assessors comprising two experts from within or outside the University in the related field as may be determined by the Faculty. The said seminar shall as far as possible be held within a month from the date of the application for the change in the status of candidature.
Residential Requirements
All research candidates are subject to a residential requirement as follows: Masters candidates : 6 months PhD candidates : 12 months Please refer to your Faculty on how you can fulfil the residential requirements.
Progress Reports
All postgraduate research candidates are to submit a progress report online at the end of each semester. The supervisor shall evaluate the progress report and submit the progress report to the Deputy Dean of Higher Degree/Head of Department. A candidate whose progress is satisfactory will be recommended for continuation or shall continue with his candidature. The Faculty shall terminate the candidature of a candidate whose progress is not satisfactory for three consecutive semesters. A candidate who fails to submit his progress report within the stipulated period shall be barred from registering for the following semester.
Candidature Requirements
All postgraduate candidates are required to complete their candidature by fulfilling the requirements as follows: For Doctor of Philosophy 1 2 3 Fulfilled the minimum candidature duration of 4 semesters. Fulfilled the University language requirement (Bahasa Malaysia or Bahasa Malaysia and English) Attended and passed at least 3 credits of Research Methodology Course within the first two (2) semesters of candidature.* *For admission of candidates starting 2007/2008 session until now. Seminar presentation: (a) For candidates admitted between 2002/2003 and 2006/2007: One (1) month before thesis submission for examination; (b) For candidates admitted starting 2007/2008 until present: (i) Within the first four (4) semesters; and (ii) Before thesis submission for examination.
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Present research progress in a Candidature Defence session: (a) For candidates admitted between 2002/2003 and 2006/2007: One (1) month before thesis submission for examination; (b) For candidates admitted starting 2007/2008 until now - in the fifth (5) semester of candidature Publication For candidates registered from 2007/2008 academic session to semester I, 2008/2009 academic session: o publish at least one paper for publication in any refereed journal T For candidates registered starting semester II, 2008/2009 session until now: o show proof of submission of at least two papers for publication in any ISI journal. T Additional Publication Requirements - compulsory for all candidates submitting their thesis for examination from Semester II, 2012/2013 session onwards: andidates pursuing a programme in the field of Science must show proof of C acceptance for publication of at least two (2) papers in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting and viva-voce. andidates pursuing a programme in the field of Social Science must show proof C of acceptance for publication of at least one (1) paper in the ISI (WoS) - Ranked Full Length Journal Paper or at least two (2) papers in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting and viva-voce.
For Doctor of Public Health (Faculty of Medicine) and Doctor of Philosophy in Faculty of Education (Mixed-mode) 1 2 3 4 Fulfilled the minimum candidature duration of 4 semesters. Fulfilled the University language requirement (Bahasa Malaysia or Bahasa Malaysia and English) Fulfilled residential requirements for 12 months for candidates registered starting semester I, 2009/2010 session until now. Presentation For admission of candidates starting 2010/2011 until now: roposal presentation at the beginning of the research component registration. P resent research progress in a Candidature Defence session as required by the Faculty. P
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(For Doctor of Public Health only) Publication For candidates registered starting 2007/2008 session to semester I, 2008/2009 session: o publish at least one paper for publication in any refereed journal T For candidates registered from semester II, 2008/2009 session until now: o show proof of submission of at least two papers for publication in any ISI journal. T Additional Publication Requirements - compulsory for all candidates submitting their dissertation or thesis for examination from Semester II, 2012/2013 Session onwards: andidates pursuing a programme in the field of Science must show proof of C acceptance for publication of at least two (2) papers in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting and viva-voce. andidates pursuing a programme in the field of Social Science must show proof C of acceptance for publication of at least one (1) paper in the ISI (WoS) - Ranked Full Length Journal Paper or at least two (2) papers in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting and viva-voce.
For Masters by Research and Mixed-mode: 1 2 3 Fulfilled the minimum candidature duration of 2 semesters. Fulfilled the University language requirement (Bahasa Malaysia and English) Fulfilled residential requirements for 6 months for candidates registered from semester I, 2009/2010 session until now.
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For Masters by Research (Dissertation) Only 4 (a) Research Methodology Course (For admission of candidates from 2007/2008 session until now) Attended and passed at least 3 credits of Research Methodology Course within the first two (2) semester of candidature. (b) Seminar presentation: (i) For candidates admitted from 2002/2003 to 2006/2007: One (1) month before dissertation submission for examination; (ii) For candidates admitted from 2007/2008 until now: Within the first two (2) semesters; or Before submission of dissertation (before submission of 3-month notice) (c) Candidature Defence Present research progress in a Candidature Defence session: (i) For candidates admitted from 2002/2003 to 2006/2007: before thesis submission for examination; (ii) For candidates admitted from 2007/2008 until now: in the third (3) semester of candidature (d) Publication For candidates registered from 2007/2008 session to semester I, 2008/2009 session: resent papers on their research at least once in a national/international P conference; OR ublish a research paper in any journal P For candidates registered from semester II, 2008/2009 session until now: o show proof of submission of at least one (1) paper for publication in any ISI T journal. Additional Publication Requirements - compulsory for all candidates submitting their dissertation or thesis for examination from Semester II, 2012/2013 Session onwards: asters Degree Candidate pursuing a programme in the field of Science must show M proof of acceptance for publication of at least one (1) paper in an ISI (WoS) - Ranked Full Length Journal Paper prior to a Committee of Examiners meeting. asters Degree Candidate pursuing a programme in the field of Social Science must M show proof of acceptance for publication of at least one (1) paper in the category A or B refereed journal recognized by Faculty/Academy/Institute/Centre prior to a Committee of Examiners meeting. For Masters by Coursework & Dissertation (Mixed-Mode) Only Presentation (a) For candidates admitted from 2010/2011 until now Proposal presentation at the beginning of the research component. (b) For candidates admitted from 2010/2011 session until now Present research progress in a Candidature Defence session as required by the Faculty.
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Variations to Candidature
Withdrawal from Semester
(1) The maximum period you may be permitted to withdraw from a semester is four normal semesters (excluding special semester) for the duration of the period of candidature whether on a continuous basis or otherwise. The period of withdrawal is counted as part of your maximum period of candidature. (2) Applications for withdrawal from a semester must be received by the Faculty not later than 12.00 noon on the Friday of the seventh week of the semester. Upon approval of this application, you will be exempted from paying any course fees and the registration record of the semester concerned shall be expunged. (3) Candidates must apply by filling in the appropriate forms prior to the effective date of change as changes cannot be backdated. Forms can be downloaded from IGS website at http://www.ips. um.edu.my under Current Students tab.
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(4) You are not allowed to withdraw from any semester in the following situations: (a) Have not attended at least one semester of study; (b) When the examination period has commenced; or (c) During the final semester of candidature.
Lapse in Candidature
A candidate whose candidature has lapsed due to failure on his part to renew the candidature, may submit an appeal using the prescribed form to continue with his studies. The approval to reactivate any candidature may be given only if not more than two semesters have lapsed at any one time, subject to there being a balance of the period of candidature. A candidate whose appeal is approved will be imposed a fine of RM300 to reactivate his candidature.
Change of Supervisor/Department
You may submit an application, in accordance with the prescribed procedures, to change your supervisor or department. Any change of supervisor or department is subject to the approval of the Faculty concerned.
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Research Guidance
Research Proposal
All research candidates are required to attend a Research Methodology course of at least three credits. At the end of the course, you are to present a complete research proposal of your intended research in a seminar. A good research proposal requires much thought and work. It should clearly state the purpose of study and the research questions. Your research proposal should also state the method and methodology of your research. The components within a proposal may vary across faculties but as a norm, it should include a review of relevant literature, the significance of the study, the research design and a schedule of work. You are advised to consult your supervisor for details on how to prepare a research proposal.
Supervision
Tips for positive supervisor-supervisee interaction: (1) Be effective in communication. This means being honest about how you feel regarding issues raised during your meetings. (2) Be polite. Say what you have to say clearly and politely. (3) Be sure to match supervisor and supervisee expectations. Discuss with your supervisor and come to an understanding on what the expectations are for both parties. (4) Be punctual. Make sure you turn up on time and have regular meetings with your supervisor. (5) Be realistic. Discuss and come to an understanding on realistic deadlines for submission of and return of chapters and feedback from your supervisor.
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Upskill Programmes
IGS provides short intensive courses to prepare all postgraduate candidates with some crucial knowledge to begin research work, publish research findings and move to completion and beyond. Various speakers are invited to conduct the program including experienced academic staff of UM, speakers from other universities in Malaysia and also experts from abroad. The courses offered: Provide candidates with basic knowledge before beginning their research and writing. Help candidates to develop ideas in making their research more creative and innovative. Provide a platform for candidates to exchange their ideas and share knowledge with one another
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Support candidates to develop better skills in writing and publishing their research findings in reputable journals Prepare candidates with good skills and knowledge before they begin their experience in the working environment. For more information about the courses schedule, please contact Student Development & Writing Unit at 03-7967 6935 or e-mail ips_upskill@um.edu.my
Avoiding Plagiarism
As an enrolled student and member of the University of Malaya you are expected to produce original academic work. Failure to acknowledge the work of others in your work means you are guilty of plagiarism. A candidate who is found to have plagiarized his assignments or any written work that is part of the assessment in a course or programme may be subjected to disciplinary action under the University of Malaya (Discipline of Candidates) Rules 1999. All rules and regulations pertaining to acts of plagiarism are clearly outlined in, How to Avoid Plagiarism: A Handbook for Postgraduate Candidates. Please go to IGS website, go to Current Student, to Home and go to Rules and Regulations to download the handbook. You are advised to read this handbook which also offers you guidelines on citation methodology. You are also advised to check your work for originality by using the software Turnitin. Details on Turnitin can be accessed at http://software.um.edu.my Training on the Turnitin software is provided continuously and free of charge by the Writing Unit of IGS. (Contact the Writing Unit for more details).
Intellectual Property
The UM Intellectual Property Policy covers intellectual property (IP) ownership. As an enrolled student of UM, you are required to report to the University all IP with commercial potential. This does not mean that you lose your IP rights as your invention still belongs to you unless you have previously assigned it to another party. However, UM may make a claim for joint ownership if, for example, you are employed by the University to do research. In such a case, your contract may assign ownership to the University of Malaya.
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Examination
The examination in any course and thesis/dissertation may incorporate written tests, orals, practical and clinical in any form as well as other assessment methods as may be approved by the Senate on the recommendation of the Faculty.
Class Attendance
You may be barred from taking the final examination if you have less than 80% class attendance for a course in a semester. In such case, zero marks will be given for the final examination.
Submission of Thesis/Dissertation
You may submit the thesis/dissertation for examination after the minimum period and within the maximum period of the candidature. The period taken for the examination of the thesis/dissertation and any period for correction or further work on the thesis/dissertation as required by the Committee of Examiners, shall not be deemed to be part of the maximum period of your candidature.
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Any corrections or re-examination required for the dissertation or thesis must be submitted before the lapse of the prescribed period. Failure to do so shall be deemed a failure in the examination of the thesis/dissertation unless an extension to the prescribed period is approved by the Senate. You may not withdraw from an examination for a thesis/dissertation where the thesis/dissertation has already been submitted for examination.
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(b) Attained sufficient academic merit for the award of the degree without amendments/corrections to the thesis. (c) Attained sufficient academic merit for the award of the degree subject to minor corrections to be made to the thesis within a period of 3 months as required by the examiners and subject to confirmation of the corrections by the supervisor. (d) Attained sufficient academic merit for the award of the degree subject to major corrections to be made to the thesis within a period of 6 months as required by the examiners and subject to confirmation of the corrections by the internal examiner. (e) Required to undertake further work and submit the thesis for re-examination within a period of 6 to 12 months from the Senate date. (f ) Failed to attain sufficient academic merit in the thesis examination for the degree of Doctor of Philosophy and it is recommended to the Senate that a Masters degree be awarded subject to the candidate fulfilling the requirement for the award of the Masters degree. (g) Failed to attain academic merit and it is recommended to the Senate that the candidate has failed in the thesis examination and is not allowed to submit the thesis for re-examination.
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Graduation
Convocation Procedures
Upon fulfilment of all requirements needed for a programme, you will be informed officially by IGS as to the degree to be conferred upon you. The official notice will be issued after the University Senate approves the conferment. Prior to the convocation, all graduates must ensure that any outstanding fees to the University are cleared. Graduates can be barred from attending the convocation ceremony and the scroll and transcript withheld until all outstanding fees are cleared. The University convocation ceremony is held once every year. Graduates will be informed by the IGS about the convocation procedures via post or announcement via the UM convocation website (http://umconvo.um.edu.my/). Should you not receive any mail one month before the convocation ceremony, please contact the Examination Section of the IGS. Please check your name through the UM convocation website by clicking the convocation session link.
Academic Dress
Distribution of academic dress to all graduates will be done a week before the convocation starts. The official graduation attire comprises a gown, lapel and mortar board/beret. The graduation attire for Masters graduates is different from that for PhD graduates. The colour of the lapel also differs according to Faculty.
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Please check your Faculty colour to ensure you have been given the right lapel and tassel for the beret.
Academy of Islamic Studies Deep Green Faculty of Science Gold
*** Colours in the illustration above are the nearest to the actual colours.
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Masters
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Post-Doctoral
Getting References from Supervisors
We advise that you plan ahead and get references from your supervisors/lecturers before you leave the university. This will ensure that your referee still has your details and can obtain further relevant information from you.
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Communication
Students are required to check their e-mail regularly at http://siswa.um.edu.my/
All communication to students will be sent via student_ips@list.um.edu.my. Please check your e-mail regularly to make sure you receive all the important announcements. Students are required to update their correspondence address at the UM Student Portal. Important contacts for other centres servicing students are:
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ISC Visa Unit Accommodation Insurance IPPP bright Sparks Unit Library ICR Security Office Student Clinic
03-7967 7711 03-7967 4636 03-7967 7716 03-7967 4604 03-7967 4643 03-7967 4524 03-7967 3000 / 09-7967 3302 03-7967 3273 / 3238 / 03-7957 2346 03-7967 3470 / 03-7956 7405 03-7967 3284
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Abbreviation
UM IGS UML IPPP PPP ISC ICR UMISA CGPA GPA UMMC UMCCeD FPX EPF IELTS TOEFL Sb SbUM IDb SyLFF MTCP University of Malaya Institute of Graduate Studies University of Malaya Library Institute of Research Management and Monitoring (Institut Pengurusan dan Pemantauan Penyelidikan) Postgraduate Research Fund International Student Centre International Corporate & Relations Office University of Malaya International Student Association Cumulative Grade Point Average Grade Point Average University of Malaya Medical Centre University of Malaya Centre for Continuous Education Financial Processing Exchange Employee Provident Fund International English Language Testing System Test of English as a Foreign Language Fellowship Scheme University of Malaya Fellowship Scheme Islamic Development Bank Ryoichi Sasakawa Young Leaders Fellowship Fund Malaysian Technical Cooperation Programme
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GRADUATE SCHOOL OF BUSINESS/ THE INTERNATIONAL INSTITUTE OF PUBLIC POLICY & MANAGEMENT (INPUMA)/ INSTITUTE OF EDUCATIONAL LEADERSHIP JALAN SULTAN SALAHUDIN
PADANG MERBOK
JALA
N TU
N ISM
AIL
FLYOVER
PERHENTIAN PUTRA
PWTC
GRADUATE SCHOOL OF bUSINESS Level 4, block C City Campus, University of Malaya, Jalan Tun Ismail, 50480 Kuala Lumpur THE INTERNATIONAL INSTITUTE OF PUbLIC POLICy AND MANAGEMENT (INPUMA) Level 3, block C City Campus, University of Malaya, Jalan Tun Ismail, 50480 Kuala Lumpur INSTITUTE OF EDUCATIONAL LEADERSHIP Level 2, block C City Campus, University of Malaya, Jalan Tun Ismail, 50480 Kuala Lumpur
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http://ips.um.edu.my