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Procedure ID no 0473/05

PLANT MANAGEMENT PROCEDURE

This procedure is applicable to: All Department of Education and Children's Services employees.

DOCUMENT CONTROL
Managed by: Phil OLoughlin Contact person: Voula Panayotopoulos Contact position: Director, Health and Safety Services Contact number: 8226 0949 Responsible position: Executive Director Human Resource & Workforce Development Approved by: Chief Executive Date approved: 11 September 2011 Next review date: 10 September 2014 Version: 1 File number: 0462/05 Status: FINAL Security classification: Health and Safety Services

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CONTENTS
1. TITLE...............................................................................................................................3 2. PURPOSE .......................................................................................................................3 3. SCOPE ............................................................................................................................3 4. OBJECTIVES ..................................................................................................................3 5. PROCEDURE DETAIL ....................................................................................................4 5.1 INTRODUCTION OF PLANT TO DECS SITES.....................................................5 5.2 REMOVAL / DISPOSAL OF PLANT FROM DECS SITES.....................................6 5.3 HIRE, LEASE OR LOAN OF PLANT .....................................................................6 5.4 PLANT MAINTENANCE........................................................................................6 6. ROLES AND RESPONSIBILITIES .................................................................................7 7. MONITORING, EVALUATION AND REVIEW ................................................................7 8. DEFINITIONS AND ABBREVIATIONS...........................................................................8 9. ASSOCIATED DOCUMENTS .........................................................................................9 10. REFERENCES ..............................................................................................................9

REVISION RECORD
Date Version Revision description

29/4/10

H&SS consultation

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1. TITLE
Plant Management Procedure.

2. PURPOSE
This procedure will provide direction and assistance to site managers and employees for the development of safe systems for the use of plant by: 2.1 Complying with relevant legislation, Australian Standards and codes of practice on plant management, and the South Australian Public Sector Code of Practice for Crown Self-Insured Employers. Complying with the DECS Standards for Plant (Part A and Part B). Complying with the DECS Risk Management Policy. Complying with the DECS Occupational Health, Safety & Welfare and Injury Management Policy. Satisfying the requirements of the Safety and Wellbeing in the Public Sector 2010-2015 Strategy (SWIPS).

2.2 2.3 2.4 2.5

3. SCOPE
This procedure applies to all DECS activities where plant is used.

4. OBJECTIVES
4.1 4.2 4.3 4.4 To develop and facilitate best practice plant management procedures. To reduce the incidence of workplace injury and illness. To assist site managers to identify, implement and review plant management measures. To satisfy the requirements of internal and external audits.

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5. PROCEDURE DETAIL
PLANT MANAGEMENT FLOWCHART

Site manager identifies the items of plant and places them in their Plant Register.

The hazards associated with plant and operation processes are identified.

Risk assessments are undertaken for all identified hazards.

Control options are identified and plans developed.

Plans are implemented and reviewed.

The effectiveness of controls are evaluated.

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5.1

INTRODUCTION OF PLANT TO DECS SITES

5.1.1 Site managers shall ensure that the introduction of plant to DECS sites, or any alteration to existing plant, or any change in the way plant is used, does not expose staff, students or others to unnecessary risks to their health and safety. Any proposed acquisition or alteration of plant, or its use, is to be justified on either curriculum or operational grounds. The acquisition or change is to be undertaken in consultation with appropriate employees and a risk assessment shall be conducted. The person responsible for the safe use of the plant undertakes a risk assessment, using DECS Risk Assessment Process Part A and Risk Assessment Matrix for Plant. (i) (ii) This assessment shall consider any risk assessment or safe operation procedures / instructions provided by the supplier or manufacturer. The risk assessment shall consider compliance with relevant Australian Standards. Guidance in the undertaking of risk assessments is available on the DECS OHS&W website.

5.1.2

5.1.3

5.1.4

Control measures consistent with the Hierarchy of Controls are to be identified, and plans are made to implement the controls, in order to eliminate or minimise the risks (see DECS Hazard Management Procedure). Space is to be used appropriately, and plant stored safely and securely. Assessments of risk should consider the frequency and intensity of use, the skill of the operators and working environment, including: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) Any system of work associated with the use of the plant. Work spaces and work height. Work and floor surfaces. Lighting. Weather and heat. Access and egress. Underground cables and overhead powerlines. Level of tidiness.

5.1.5 5.1.6

5.1.7

Plant purchased for use in sites shall comply with the DECS Standards for Plant (Part A and Part B) or be subject to a risk assessment. Sheet, Gen 5 - Acquisition of Plant.

5.1.8 Plant shall be acquired in accordance with the directions described in the DECS Fact
5.1.9 The installation of plant at departmental sites is to be undertaken according to the DECS Standards for Plant (Part A and Part B) and the DECS Guidelines for the Safe Use of Machinery document.

5.1.10 Plant shall be commissioned by a competent person, and in a manner consistent with any advice or directions provided by the manufacturer or supplier. 5.1.11 Items of plant which require registration, such as large pressure vessels, must be identified and registered with SafeWork SA.

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5.2

REMOVAL / DISPOSAL OF PLANT FROM DECS SITES

5.2.1 Site managers shall ensure that disposal of plant will not expose others to risks to their health and safety. To achieve these site managers shall: (i) (ii) Ensure the decommissioning of the plant is undertaken by a competent person and in a manner consistent with the advice of the manufacturer or supplier. Dispose of the plant in accordance with the directions described in the DECS Fact Sheet, Gen 4 - Disposal of Plant.

5.3

HIRE, LEASE OR LOAN OF PLANT

5.3.1 If a site hires, leases or loans plant to external organisations or individuals, the site will assume the duties as owners of plant as specified in the OHS&W Regulations 2010, Part 3 - Plant. Additionally, site managers shall ensure that: (i) (ii) The plant is inspected between each leasing, hiring or lending to identify and minimise any risk to health and safety. An assessment is carried out on a regular basis to determine the need for testing the plant to identify new or increased risks, and to determine the frequency for such testing. Any identified testing is carried out over the period that the plant is available for hire, lease or loan.

(iii)

5.4
5.4.1

PLANT MAINTENANCE
Plant shall be maintained according to the manufacturers requirements and / or according to the DECS maintenance schedules, and accurate records kept of that maintenance.

5.4.2 Plant should be isolated before maintenance commences. Where plant is isolated for maintenance, and is either partially or totally shut down, it must not be capable of being re-energised such that a hazardous situation arises. 5.4.3 Plant should be routinely inspected for hazards and records of inspections kept.

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6. ROLES AND RESPONSIBILITIES

POSITION
SITE MANAGER

ROLES AND RESPONSIBILITIES

Site managers are responsible for integrating the DECS Occupational Health, Safety & Welfare and Injury Management Policy in their operations. Prior to the operation of the plant by any member of staff, student or other person, site managers must ensure appropriate risk control measures have been implemented. Risk control measures can include: Locking out extreme risk plant. Replacement of plant with safer plant. Ensuring electrical components comply with relevant Australian Standards and the DECS Standards for Plant (Part A and Part B). Installation of appropriate signage, Safe Operating Procedures, emergency procedures etc. The provision of appropriate personal protective equipment. Plant is operated only by those persons who are licensed (if necessary) and recognised as competent to safely operate the plant. Appropriate instruction, training and supervision are provided to all individuals required to operate the plant. Plant is maintained according to the manufacturers requirements and / or the DECS maintenance schedules, and records are kept of that maintenance. Plant is appropriately stored. Provision of appropriate resources for the implementation of the above processes. Are responsible for their own health and safety (Section 21 of the OHS&W Act), and shall: Not endanger themselves or others by the misuse of plant. Use personal protective equipment where required. Follow Safety Operating Procedures. Report any hazards associated with plant and its operation.

EMPLOYEE

7. MONITORING, EVALUATION AND REVIEW

7.1 The state-wide consultative system, including this procedure will be evaluated for effectiveness every 3 years by a sub-committee of the State OHS&W Consultative Committee. Individual sites shall review and evaluate the effectiveness of their processes annually. Site managers must ensure that employees are consulted and provided with any necessary instruction, training and supervision to ensure that control measures are effectively implemented.

7.2 7.3

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8. DEFINITIONS AND ABBREVIATIONS

TERM COMPETENT PERSON DECS MEANING A person who is suitably qualified (whether by experience, training or both) to carry out the described work or function. Department of Education and Children's Services. A formal process of applying control measures to achieve the most effective control of risks. The controls within the hierarchy must be applied in order, and as far as is reasonably practicable at each level of the hierarchy. The classifications of controls within the hierarchy are: Elimination Substitution Isolation Engineering Controls Administrative Controls Personal Protective Equipment See the DECS Hazard Management Procedure for guidance. Indicates that a statement is a legislative requirement Indicates that a statement is mandatory Indicates a recommendation. If this recommendation is not adopted then an equivalent or higher standard of health and safety shall be provided by another method. Any person who has responsibility and control of a DECS site or work unit. This includes, but is not limited to Executive Directors, Regional Directors, Directors and Principals. Any machinery, equipment, appliance, implement or tool, including components, fittings or accessories relating to fixed machinery, bench top equipment and portable power tools. The OHS&W Regulations relating to plant (and this procedure) do not apply to manually powered, hand held tools such as hammers, hand drills, and wood planes. Examples of plant include: Drill press. Bench grinder. Ride on lawn mower. Hay Baler.

HIERARCHY OF CONTROLS

MUST SHALL SHOULD

SITE MANAGER

PLANT

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9. ASSOCIATED DOCUMENTS
As a guide, records must be retained, in accordance with the following table:
Description of Record
Registers of equipment acquired.

Disposal Schedule Reference

Authority Number: 3.3.4 2006/GDS15(V7) PERMANENT

Records relating to agency compliance with mandatory standards or statutory requirements relating to equipment and stores. Includes proof of compliance.

Authority Number: 3.21.1 2006/GDS15(V7) TEMPORARY : Destroy 5 years after action completed Authority Number: 3.34.2 2006/GDS15(V7) TEMPORARY : Destroy 5 years after action completed

Records relating to the disposal of other items of equipment.

Records relating to inventories of equipment and stores. Includes reports, lists, etc.

Authority Number: 3.59.1 2006/GDS15(V7) TEMPORARY : Destroy 3 years after last action

Records relating to the maintenance of other items of equipment.

Authority Number: 3.67.4 2006/GDS15(V7) TEMPORARY : Destroy 5 years after last action

Records relating to hazard identification and risk assessment of foreseeable hazards in agency workplaces. Includes measures taken to eliminate or control risks

Authority Number: 2006/GDS15(V7) : 11.92.1 TEMPORARY - Retain until 2040, retention subject to a review at that date Authority Number: 2006/GDS15(V7) : 15.102.2 TEMPORARY Destroy 30 years after action completed.

Records relating to the provision of training and induction programs to agency staff and volunteers on OH&S matters. Includes hazard awareness training relevant to specific workplace conditions. Also includes training for managers on their OH&S responsibilities.

10. REFERENCES
DECS Hazard Management Procedure DECS Risk Management Policy DECS Standards for Plant (Part A and Part B) General Disposal Schedule 15, 7th Edition, Effective 14 November 2006 to 30 June 2011. Occupational Health, Safety and Welfare (OHS&W) Act 1986, Section 19 Duties of employers. Occupational Health, Safety and Welfare (OHS&W) Act 1986, Section 21 Duties of workers. Occupational Health, Safety and Welfare (OHS&W) Regulations 2010, Part 3 Plant. Plant and Equipment Risk Management, Victorian Department of Education and Early Childhood Development Department. Safety and Wellbeing in the Public Sector 2010 - 2015 Strategy, Department of the Premier and Cabinet, Public Sector Workforce Relations.

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