PRJ845 Project Management and Implementation MSPROJECT I 1

Mini-Project planning with MS Project

Activity I Create new project plan Start MS Project Adjust tool bar view (mark formatting, standard) Identify the project start date working with Project button on the top tool bar Store the file with mini-project name to your personal hard drive

Activity II: Create tasks and group them. Task Specification. Dependencies 1. Create tasks and group them Type the task titles into the lines, one by one. Use Login project plan for WBS Select a few tasks using Shift and then move them to the right or left using arrows from the top tool bar. Tasks are grouped Store Without a baseline 2. Work with Task Specification Select a Task and to right click Task Specification window is open Fix Start and End day Repeat for all the tasks that are stand alone or a child in the group Review Task Specification window to see other possibilities 3. Dependencies Discover dependent tasks (one cannot start before previous one is complete) Select dependent tasks Link them clicking the icon Link (chain) on the top tools bar Delete link using unchain if needed Activity III: Making Changes 1. Adding a task Let's say we want to add a task Functional Requirements Draft. We want to insert new task before the existing Functional Requirements task. Select the Functional Requirements task. Choose Insert then New Task. A blank task is inserted before Functional Requirements. Key in Functional Requirements Draft and press enter. The task is added. 2. Updating dependencies For the Sequence Diagram task there are 2 subtasks First Step and Mapping. Mapping can be done only after First step is completed. This is dependency. First step is predecessor for Mapping. Enter the task numbers in the Task Information view or make the link in Gantt Chart diagram.

PRJ845 Project Management and Implementation MSPROJECT I 2

Activity IV: Assigning Resources 1. You need to tell MSProject who is available to work on the project. In your mini-project plan you will have 3 people as the resources To define resources in MSProject you use the Resources option on the left hand side and then select Specify people and equipment for the project or select the assign resource icon from the con menu. Click on the resource icon and enter the first names in the first empty slots. Do the same for any other name should they appear. You now have resources assigned to this project. Click on the Tasks option on the left to return to the Gantt view. Note that you can, if you wish, assign a percentage of time that a resource is available to work on this project. For example if someone is working 50% on this project and 50% on something else you would indicate this by keying 50 into the Units or Max Units field in either the Assign Resource screen or the resource sheet view. Don't use this feature for your PRJ845 plan! Activity V: Assigning Resources to tasks 1. We're now ready to assign tasks to specific people. The easiest way to do resource assignments is to use the Assign Resources window. Click on the resources icon to display this window. Leave this window open. Select one or more tasks with the same resources. Then select appropriate resource name and click on Assign. A checkmark will appear beside resource name and the resource name will appear beside the bars for the tasks. If you have a number of sequential tasks that you want to assign resources to, select them, right click and select Task Information, go to the Resources tab and click in the Resource Name column and use the drop down list at the right and select the name. All of the tasks should now be assigned. Check the Resource Usage sheet. (Go to Report, select Select a view or report, select the Display or analyze project information with a view radio button, select the Resource Usage from the list and click on the Apply This View button. You will see how many hours of work have been assigned to the people on the project. You need to look at the Work column. If it is not there you must insert it. Select any column, right click, select Insert Column, and select Work from the Field Name list, then select Activity VI: Check Your Results! Now check your results against the login.mpp.