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Personnel Policies for the Staff of a Day Care Center Examples of Business Policies Why Have Personnel Policies & Procedures? Human resources staffs are tasked with keeping up-to-date personnel policies for the companies they work for. These policies govern how a business is run, from hiring and termination to policies for sexual harassment and forms of workplace discrimination. Personnel policies are given to new employees to review, and they are often asked to sign a statement saying that they read and understand the policies. Policies and procedures vary from company to company, but certain elements are common.
Employee Benefits
Companies offer employees a diverse set of benefits, including everything from health, dental and vision coverage to short-term disability coverage, a 401k plan, life insurance, employee housing grants and tuition reimbursement. Some companies also work in conjunction with local businesses to provide discount cards and rates to their employees. Listing employee benefits within personnel policies informs employees about all the options the company offers.
Terminating Employment
Personnel policies should state how employees or employers can terminate employment at a company. The policies will outline how much advance notice must be given and in what format, as well as information on severance packages, returning company keys and equipment and ending access to company records.
The following is a sample list of policies. Consider the following list to get an impression of some of the major policies in an organization. This list is by no means definitive for every organization. The policies developed by an one organization depend on the nature and needs of the organization.
Work Schedule
Work day hours Lunch periods Holidays Vacation Sick Time Personal Leave Leave of Absence Severe Weather Jury Duty
Hiring Procedures
Americans With Disabilities Act Interviewing job candidates Checking references Offering employment
Compensation
Paydays Overtime and compensation time Classifying employees as exempt or non-exempt Salary ranges Positioning pay within a salary range Maintaining competitive salary information Reclassifying positions Salary review policy Promotional increases Withholding salary increase due to performance Withholding salary increase due to leave of absence
Benefits
Eligibility and general information Types of available benefits Medical insurance Dental insurance Disability insurance Supervisory communication Life insurance Confidentiality note Retirement plan Social security Employee advisory resource
Financial Management
Budget management Capital expenditures Supervisor's responsibilities in maintaining the budget Operating management Financial reporting
Supplementary Information
Discrimination or sexual harassment complaints Complaints regarding programs or staff
Data Practices
Policy Procedures Definitions Security of Records External releases Internal releases
Training on Policies
If employees or volunteers (in the case of nonprofits) behaviors do not conform to the written personnel policies for your organization, and if an employee or volunteer sues your organization, then courts will consider your written policies to be superseded (or replaced) by your employees or volunteers actual behaviors that you appeared to be permitting to occur. For example, if policies specified that employees should not discriminate on the basis of race, creed or color, yet there was a history of your employees clearly discriminating against other employees on that basis, then courts will conclude that your policies are to permit discrimination. Therefore, it is critical that employees and volunteers have clear understanding of each personnel policy and that their behaviors conform to those policies. The best way to accomplish that understanding if for employees and volunteers to be trained on the policies and for their supervisors to always be sure that policies are followed. Training about policies can be carried out by ensuring that: All employees and volunteers receive an orientation that includes overview of the policies and procedures. All employees and volunteers sign a document that indicates that they have reviewed the policies and will act in accordance with them. Supervisors regularly issue reminders to employees and volunteers about key policies. All supervisors themselves act in accordance with the policies. Any violation of terms of the policies is immediately addressed with reprimand or termination of the employee or volunteer, depending on the nature of the violation.