BSEB

8InAk S1A1L LLLC1C1kICI1 8CAkD, A1NA
DLAk1MLN1 CI kUkAL LLLC1kIIICA1ICN

nC1lCL lnvl1lnC 1LnuL8
Sealed Lenders are lnvlLed by Chlef Lnglneer (8L) for 8ural LlecLrlflcaLlon work whlch comprlses of
Supply of maLerlals & equlpmenLs and ConsLrucLlon of 33/11 kv SS, 33 kv, 11 kv & L1 Llne,
11/0.433 kv uSS & 8L servlce connecLlons for Lhe followlng dlsLrlcLs on 1urn-key basls:-
Sl.
no
.
nl1 no. name of
ulsLL.
1oLal
LsLlmaLed
cosL
( 8s. ln
Lakh)
LarnesL
Money (
8s. ln Lakh)
CosL of
Lender
documenLs
( 8s. ln
Lakh)
LasL daLe of
Submlsslon
of bld
( upLo 1.00
M)
8ld
openlng
daLe
( arL-l)
aL 3.00
M
1 nl1-71/8/8SL8/2012 Ararla 33864.68 677.2936 1.00 09.08.12 09.08.12
2 nl1-72/8/8SL8/2012 8anka 23131.60 302.6320 1.00 09.08.12 09.08.12
3 nl1-73/8/8SL8/2012 8ho[pur 19083.20 381.66394 1.00 09.08.12 09.08.12
4 nl1-74/8/8SL8/2012 Caya 37640.70 1132.8140 1.00 09.08.12 09.08.12
3 nl1-73/8/8SL8/2012 klshangan[ 23728.82 474.3764 1.00 09.08.12 09.08.12
6 nl1-76/8/8SL8/2012 nalanda 43646.70 912.9339 1.00 09.08.12 09.08.12
7 nl1-77/8/8SL8/2012 nawada 26012.74 320.2348 1.00 10.08.12 10.08.12
8 nl1-78/8/8SL8/2012 aLna 36113.64 1122.3128 1.00 10.08.12 10.08.12
9 nl1-79/8/8SL8/2012 urnea 38423.93 768.3186 1.00 10.08.12 10.08.12
10 nl1-80/8/8SL8/2012 8ohLas 30390.38 611.8117 1.00 10.08.12 10.08.12
11 nl1-81/8/8SL8/2012 Slwan 38679.91 773.3982 1.00 10.08.12 10.08.12
LllglblllLy CrlLerla for 1ender documenLs, eLc are avallable ln downloadable form aL webslLes
hLLp,//bseb.blh.nlc.ln uownloaded Lender documenL musL be accompanled wlLh uemand urafL ln
favour of 8SL8, 8L AccounLs payable aL aLna Lowards Lhe cosL of 8CC falllng whlch Lhe Lender
shall summarlly be re[ecLed. 1ender documenL can also be purchased from Lhe offlce of Lhe
underslgned agalnsL Lhe paymenL of cosL of 8.C.C. upLo 08.08.2012 Llll 3.00 M by demand drafL
as above. re-bld meeLlng ls scheduled on 23.07.12 aL 11.00 AM aL 8lhar SLaLe LlecLrlclLy 8oard,
vldyuL 8hawan, aLna.
Sd/-
Ch|ef Lng|neer (kL)

lor complalnLs regardlng corrupLlon 8lhar SLaLe LlecLrlclLy 8oard help llne no. 9431821483/0612-
2304969
Consumer can deposlL elecLrlclLy bllls vla Sahaz vasudha CenLer or vla bsebbllls.org

(DEPARTMENT
N
TE
THE WORK OF VILLAG
DISTRICT OF 121231 121231 121231 121231,

(General Cond

NT OF RURAL ELECTRIFIC

NIT No. 71/PR/BSEB/ /2012

TENDER SPECIFICATION

FOR

GE ELECTRIFICATION ON TURN KEY
STATE OF BIHAR UNDER RAJIV GAN
VIDYUTIKARAN YOJANA

onditions and General Technical Requiremen
COST
VOLUME-I
ICATION)
Y BASIS IN THE
NDHI GRAMMIN
ents)
T - 1,00,000/-
Page 1 of 67
BIHAR STATE ELECTRICITY BOARD
(DEPARTMENT OF RURAL ELECTRIFICATION)
PREAMBLE
TO
TENDER NOTICE NO. 71 /PR/BSEB /2012
FOR THE WORK OF VILLAGE ELECTRIFICATION ON TURN KEY BASIS IN
THE DISTRICT OF ARARIA, STATE OF BIHAR UNDER RAJIV GANDHI
GRAMMIN VIDYUTIKARAN YOJANA
1.1 General
1.1.1 This tender paper relates to composite work of supply of materials and equipments,
Erection, testing and commissioning of 33/11 KV P/S/S, 33 KV Line, 11 KV Line,
LT Line and Distribution Sub Station for electrification of villages and to provide
BPL connections in the district Araria on TURNKEY basis under RGGVY:
1.1.2 The total estimated cost of the tender is Rs. 33864.68 lakhs (For Part-A- Rs.
22147.69 lakhs and for Part-B Rs. 11716.98 lakhs)
The estimated cost has been furnished in the NIT, which is tentative and
may vary depending upon the actual volume of work. However, payment will be
made for the actual work done based upon the item wise unit rates. The Board
reserves the right to include or exclude any village and habitations.
1.1.3 The tenderer should submit their offer for the complete works of the package,
subject to fulfillment of the requisite eligibility criteria.
1.1.4 The Board will provide no foreign exchange or import license to the contractor in
connection with this contract.
1.1.5 Full technical as well as financial credentials of the tenderer should be furnished.
1.1.6 The tenderer will be deemed to have made themselves acquainted with any special
difficulty associated with the site and work indicated in the tender including any
additional cost or expense which need to be incurred to ensure full compliance with
current statutory regulation in force. The prices quoted shall include the cost of
Right of way, way leave, crop/tree compensation, forest clearance, any statutory

Page 2 of 67

fees, whatsoever, for charging of equipments and lines etc, if any. All expenditures
towards the above shall be borne by the contractor/tenderer. However, BSEB shall
extend all assistance in obtaining the clearances from the Govt. Deptt.
1.1.7 The tenderer and all others receiving enquiry documents (whether they submit the
tender or not) shall treat specification and other documents attached there on as
confidential.
1.1.8 The tenderer shall have to keep a minimum strength of manpower at site for
execution of the project as given below:-
1 Team Leader

He will reside at Patna on a full time basis throughout the
execution of the project.

Qualifications and Experience:
Team Leader will be a graduate Electrical engineer with
minimum 15 years of experience in power sector in
erection/commissioning/ operation/ maintenance/ project
management in 33 KV Distribution system including PSS,
DSS, ABC, U/G cable, O/H, lines etc.
2 Project Engineer Project Engineer will be the in-charge of the District where
village electrification work under RGGVY scheme is being
implemented.

Qualifications and Experience: Project Engineer will be a
graduate Electrical engineer having minimum 7 years of
experience in power sector in erection/commissioning/
operation/ maintenance/ project management in 33 KV
Distribution system including PSS, DSS, ABC, U/G cable,
O/H, lines etc.
He should be stationed on full time basis in his area of
jurisdiction for entire contract period.

3 Quality Control
Engineer
Quality Control Engineer will work in close co-ordination with
the site supervisor, Project Engineer to effectively control the
quality for the execution of the work.

Quality Control Engineer/material Management Engineer
will be a graduate Electrical engineer having minimum 4 years
of experience in power sector in erection/commissioning/
operation/ maintenance/ project management upto 33 KV
Distribution system including PSS, DSS, ABC, U/G cable,
O/H, lines etc.

Page 3 of 67

4 Site Supervisors Minimum one for each block. He will supervise the
electrification work.

He should be a diploma holder with a minimum 4 years
of experience in supervision of line/Station works of any
electrical utility.
The tenderer shall keep sufficient experienced strength of man power in
consistence with the target of completion of the villages and power sub-stations and
to be kept at site during the period of execution.
1.1.9 The tender price should include all expenses relating to labour and shall include
shift working, overtime, incentive etc. to ensure completion of work within the time
fixed by the Purchaser/ BSEB.
1.1.10 Any restriction of working hour due to regulation requirement applicable at site
shall have to be adhered to by the tenderer. All boarding, lodging, traveling
allowance, transportation cost, labour cost etc. shall have to be borne by the
tenderer.
1.1.11 No claim on account of labour problems and other types of hindrances in work at
site will be entertained by BSEB.
1.1.12 The tenderer will have to create proper storing facility as well as office facility at
site of their own.
1.1.13 The tenderer will have to make their own security arrangement for protection of
men and material.
1.1.14 Unless warranted by the utility, post bid opening correspondences will not be
allowed.
1.2 Technical
1.2.1 The work shall be executed strictly as per REC specifications & guidelines.
Specification not provided by REC, if any, will have to be got approved by BSEB.
1.2.2 All equipments to be supplied should conform to REC specifications with latest
amendment. Deviation may be got approved by BSEB.
1.2.3 For any item not covered in REC specifications, Board's specifications shall be
adopted or may be got approved by BSEB.

Page 4 of 67

1.2.4 All clearance as per Indian Electricity Act and modern practices as amended up to
date will have to be achieved and maintained.
1.2.5 Pre-dispatch inspection of materials & equipments shall be carried out as per REC
guidelines. Materials may be inspected by authorized representative/ authorized
agency of BSEB either at place of manufacturing or at work site.
1.2.6 Complete technical data and particulars of the equipments offered should
accompany Part-l of the tender.
1.3 Commercial
1.3.1 The payment of work for Part A will be done under RGGVY scheme while for
Part- B will be done under State Plan/ BSEB.
1.3.2 Modalities of payment to the tenderer will be as per REC guidelines. No deviation
shall be allowed.
1.3.3 a. The tenderer participating in this tender must satisfy the conditions as stipulated
in paragraph 4.0.
1.3.3 b. Rate for BPL connection has been approved by REC as maximum upto Rs.
2200/- per connection. As such the rate of BPL connection is limited to a maximum
of Rs. 2200/- per connection.
1.3.4 B.S.E.B. reserves the right to assess or get assessed the financial and technical
capability of the tenderer independently.
1.3.5 OWNER SUPPLIED ITEMS
If any equipment or material is supplied by the Board, the contractor will have to
arrange the loading of material from the stores of the Board and its safe transportation to
the site stores of the contractor. The unloading, storing, security, insurance etc of the
Board's supplied materials will be the responsibility of the contractor. The cost of such
supplied materials by the Board will be deducted from the contractor's bill. The rates
applicable for the purpose of deduction will be the awarded rates or the issue rates of the
Board whichever is higher.
The contractor will furnish indemnity bond for safe custody of materials / equipments
supplied by the Board.

Page 5 of 67

BIHAR STATE ELECTRICITY BOARD
(DEPARTMENT OF RURAL ELECTRIFICATION)

INVITATION OF BID FOR RURAL ELECTRIFICATION WORK AGAINST NIT NO.
71/PR/BSEB/2012.

2.1 GENERAL
Sealed Tenders in duplicate from experienced and eligible firm / agency / person
for construction of 33/11 KV PSS, 33 KV Lines, 11 KV Lines, LT lines and to
provide BPL connections and allied works on TURN KEY BASIS in the District
of Araria Bihar State under RGGVY scheme are invited on behalf of the Bihar
State Electricity Board, Vidyut Bhawan, J.N. Nehru Marg, Patna-800021.

SCOPE-

Sr.
No.
Item of Work Unit
Quantity
in Part-A
(under
RGGVY)
Quantity
in Part-B
(under
State
Plan/
BSEB)
Total
Quantity
Estimated
Cost (Rs. in
Lakh)
1 2 3 4 5 6
7

Blocks covered Nos

9

Un-electrified village (UEV)
covered
Nos 30

30

Electrified village (EV) covered Nos 669

669

BPL covered Nos 267352 20107 287459

Habitations covered including
villages
Nos 2271

2271

A 33 KV Works:

1 New 33/11 kV S/s
(a) New 1 x 5.0 MVA S/s Nos.
(b) New 2 x 5 MVA S/s Nos. 3 2.00 5.00
(c) New 3 x 5 MVA S/s Nos. 1.00 1.00
2
Augmentation of Ex. 33/11kV
S/S

Page 6 of 67

(a) 2 x 3 to 2 x 5 MVA Nos. 5 5.00

33864.68
(b) 1 x 3.15 to 1 x 5 MVA Nos. 1 1.00
3
New 33 KV Lines with ACSR
DOG Conductor
Kms 75 39.00 114.00
4
Reconductoring of 33kV line
with ACSR Dog
Kms 9.75 9.75
5
Reconductoring of 33kV line
with ACSR Dog on rail pole
double ckt
Kms
6 33 kV Bay extension Nos. 6 6.00
8 33 KV New Bay Nos.
11 KV New Bay No. 11.00 11.00
Sub-Total (A) : 33 KV Works
B. 11 KV Works:
1
New Distribution Sub-
Station(s)

(a) 25 KVA (3Ph) Nos. 2944 2558 5502
(b) 63 KVA (3Ph) Nos.

20 20
(c) 100 KVA (3Ph) Nos.

10 10

(d) Section DP with 11 kV
TPMO
Nos. 136

136.00
2 New 11 KV Lines

(a) Main line with ACSR
Weasel on PSC
Kms 601.08 248.91 849.99

(b) Main line with ACSR
Rabbit on PSC
Kms 128 128.00

(c) Spur line with ACSR
Weasel on PSC
Kms 901.58 373.54 1275.12

(d) Reconductoring of Ex. 11
KV Line
Kms 250 250.00

(e) 11kV line with insulated
cable equivalent to ACSR
Weasel conductor
Kms

5 5.00
C. LT Works
1 New LT Lines

(a) 1Ph 2W with AAAC
Squirrel
Kms 470.22 248.68 718.90

(b) 3Ph 4W with AAAC
Squirrel
Kms 313.483 165.78 479.26
(c) ABC (3x50 + 1x16 + 1x35) Kms 313.483 265.25 578.73
(d) ABC (2x16 + 25) Kms 208.985 176.83 385.81

(e) 3Ph 4W with insulated
Squirrel
Kms

5 5.00

Page 7 of 67

(f) Conversion of 1Ph 2W LT
line to 3Ph 4W LT Line on
ACSR squirrel conductor
Kms

5 5.00
Sub-Total (C) : LT Works

D. Service Connections
1 BPL Service Connection(s) Nos. 267352 20107 287459

Sub-Total (D) : BPL Service
Connection(s)

33 or 11kV Road Crossing Nos. 5 5.00

Conversion of 11kV line from
2Ph 2W to 3Ph 3W on ACSR
Weasel conductor
Kms 56 56.00

2.2 The volume of work indicated above is tentative and may vary. The Board reserves
the right to change the volume of work/ villages/ tolas as per actual field
requirement to be decided by BSEB.
The project aims at electrification of leftover villages/ tolas & BPL households. As
such, Board reserves the right to include any village/ tola & BPL household which
has not been covered in the project.

Any discrepancy between specification and bid if not specifically / clearly brought
out in the schedule will not be considered as a valid deviation.

2.3 GENERAL INFORMATIONS
2.3.1 Bihar State Electricity Board, herein after called Purchaser /Board/Owner will
receive tenders on turnkey basis for complete work of construction of 33/11 KV
PSS, 33 KV Lines, 11 KV Lines, LT lines and to provide BPL connections, Bay
extensions and allied works including supply of all related materials as per REC
specification on Turnkey basis for trouble free and successful operation as set forth
in this tender specification. All tenders shall be prepared and submitted in
accordance with these instructions after due physical inspection of site. Tenders
shall not be accepted after the time and date fixed for receipt of tenders as set out in
the tender documents/ NIT.

Page 8 of 67

2.3.2 Sealed tenders for each districts in duplicate in two parts containing Technical and
Commercial offer (Part-l) and Price Offer (Part-Il) both in separate sealed covers
clearly superscribing Part-I or Part-II on the cover are invited by BSEB from
eligible, bonafide and experienced contractors having sound financial and technical
background and management capacity and who have record of successful
engineering, manufacturing, supply, delivery, storing, erection, supervision, testing
& commissioning of the equipments & materials required for the works herein. The
eligibility criteria have been detailed separately in the tender specification.
Separate tenders have been invited for village electrification in 11 districts in the
State of Bihar by the Board bearing NIT No. 71/PR/BSEB/2012 to
81/PR/BSEB/2012 under single notice. Tenderer can participate maximum for two
districts. In case tenderer submits bids for more than two districts, the bids will be
opened for two districts only. Other bids of the same tenderer will not be
considered.
The tenders will be opened NIT No. wise in ascending order.
2.3.3 DETAILS OF TENDER
a) Tender Notice No. 71 /PR/BSEB /12
b) Cost of Tender document (non refundable) Rs.1,00,000.00
C) Amount of Earnest Money Rs. 677.2936 lakhs
d) Last Date for sale of Tender document Up to 5.00 PM of 08.08.2012
e) Last Date for submission of Tender Upto 13.00 Hrs. on 09.08.2012
f) Date and time of opening of Tender ( Part- I ) At 15.00 Hrs. on 09.08.2012
g) Date of Pre-bid meeting At 11.00 hrs. on 25.07.2012
h) Receipt of query for Pre-bid meeting Upto 21.07.2012
2.3.4 (a) Tender documents alongwith technical specifications etc. are available in
downloadable form at website http://www.bseb.org or http://www.bseb.bih.nic.in
Downloadable tender documents must be accompanied with Demand Draft issued
not later than the date of sale and drawn in favour of BSEB, RE Accounts payable
at Patna towards cost of BOQ, failing which the tender shall summarily be rejected.
Tender document can also be purchased from the office of the Chief Engineer (RE),
Bihar State Electricity Board, Vidyut Bhawan, Jawahar Lal Nehru Marg, Patna-
800021 on application together with a money receipt of Rs. 1,00,000.00 ( One
Lakh) only ( non-refundable) for each copy. The amount should be deposited
with Accounts Officer (RE), Bihar State Electricity Board, Patna by

Page 9 of 67

Bank Draft issued by any Nationalized Bank of India or scheduled bank in favour
of BSEB, RE Accounts payable at Patna.
(b) Pre-bid Meetings:-Pre bid meetings will be organised with the prospective tenderers on
25.07.12 at 11:00 Hrs. for understanding and clarifications at Vidyut Bhawan,
Jawaharlal Nehru Marg, Patna. The tenderers may send their queries upto 21.07.12 to
CE (RE) on e-mail cere.bseb@gmail.com .
2.3.5 Board shall not be responsible for non-receipt of the tender by the tenderer in case of delay
by postal department, if the tender is sent by post.
2.3.6 The tender documents are not transferable and the tenders received after expiry of
prescribed date and time will not be considered.
2.3.7 Issue of tender specification/documents will not be construed to mean that such tenderers
are automatically considered qualified. The Board reserves the right to accept/reject any or
all tenders without assigning any reason whatsoever. The Board, however, does not bind
itself to accept the lowest tender.
2.3.8 Not withstanding as stated above, B.S.E.B reserves the right to assess the tenderers
capacity and capability to perform the contract and relax the qualifying requirements at any
stage.
2.3.9 The Board will not be responsible for or pay for expenses or losses, which may be
incurred by any tenderer in the purchase and preparation of the tender.
2.3.10 Telegraphic tender will not be accepted.
2.3.11 The tenderers shall quote their prices as well as all types of taxes, duties, freight &
insurance, (as per Bid Proposal) except State and local taxes etc. like octori/entry
tax.
The prices for each item as per schedule should be furnished along with the tender.
For the erection part of the bid, the tenderer should not quote less than 20% of total
contract price. If for erection part of the bid a tenderer quotes less than 20% of total
contract price, the price for the erection part shall be deemed to be 20% of total
contract price and accordingly the payment of supply portion shall be restricted to
80% of total contract price.
2.3.12 The contractor shall supply the necessary drawing /shop drawings and
specifications of all parts.
2.3.13 The contractor will have to provide suitable erection, supervision personnel to
supervise the work of erection of the equipment/ lines undertaken by him/them.

Page 10 of 67

2.3.14 The contractor shall quote the price for complete erection, testing &
commissioning of the power sub-station, distribution sub-station, line, BPL
Connection and associated works with all equipments needed for village
electrification works on Total Turnkey Basis.
2.3.15 Tenders not covering the entire scope of work as detailed in the tender specification
shall be treated incomplete and hence rejected.
2.3.16 (i) Contractor shall have to arrange his own workshop if required within the work
site.
(ii) All security arrangement for watch and guard at work site shall be made by
tenderer at his own cost.
2.3.17 The following works & services shall also be provided by the contractor.
i) Unloading the equipments from the rail or road transport and moving
those to storage area. Demurrage / wharf age charge, if any incurred, shall
be paid by the contractor.
ii) Opening of packing cases, inspection and checking of materials for any
damage or loss in transit shall be the responsibility of the contractor. All
claims with the concerned authorities e.g. rail, transport, insurance etc.
shall be lodged by the contractor.
iii) Complete erection of equipments, etc covered under the contract, final
preparation for testing, commissioning, final run and acceptance tests and
putting the sub-stn./ plant/line into operation.
iv) All consumable, stores required for the above erection and
commissioning works.
v) Watch and guard to ensure security and safety of materials under his
custody and at works site.
vi) All erection tools, lifting tackles, also all equipments, tools & tackles for
transportation at site.
vii) Third party insurance at site and insurance of personnel employed at site
as required under workman's compensation act.
viii) Necessary Engineers and supervision personnel with approved licenses as
per provision of IE Rules as amended up to date.

Page 11 of 67

ix) Contractor shall take all safety precautions during work and the workmen
must use safety belts, hand gloves, masks and other devices as may be
necessary for safety of the personnel.
x) The contractor shall provide operating personnel during trial tests and till
the PSS , DSS, lines and equipments etc. are taken over by the Board as
specified in taking over Clause, defined later.
2.4 Unless brought out clearly, the bidder shall be deemed to conform strictly to the
provisions of the bidding documents. All deviations from the specifications shall be
clearly brought out in respective schedule of deviations. Any discrepancy between
specification and bid if not clearly brought out in the schedule, will not be
considered as a valid deviation.
2.5 The respective rights of Board/Purchaser and Bidders /tenderers /contractors shall
be governed by the Tender documents/ contracts signed between the Board &
contractor.
3.0 SCOPE OF WORK
The work is to be taken up on total turnkey basis. This includes engineering,
design, preparation of all drawings, detailed route identification and alignment,
manufacture, testing of the materials at manufacturers works, supply of materials
and equipments as per REC specifications, loading, unloading, transportation,
delivery, storage at works sites, erection and commissioning in all respect of
33/11KV P/S/S, 33KV Line, 11 KV Line, LT line, DSS, BPL connection, Bay
extension and allied works on turnkey basis and handing over of the same to BSEB.
Detailed scope of work is specified in the technical specification which interalia
includes the followings.
For electrification of villages and habitations, a detailed execution programme will
be decided by BSEB prioritizing the pockets of villages/ tolas which are partially
electrified. Priority of work will be decided by the nodal officer in consultation
with Chief Engineer (RE) at the start of execution of work. Also, the redressal of
grievances/ complains/applications already received will be given top priority in
course of electrification work of the villages.
3.1 GENERAL
i) Engineering, design of the project.

Page 12 of 67

ii) Identification of materials and equipments required to execute the works
contemplated in the project.
iii) Procurement of materials and equipment required for the project as per
specification.
iv) Storage of materials received and transport of the materials to the working sites.
v) Execution of the works envisaged in the project as per specifications given in
the tender specification.
vi) Erection, testing & commissioning of contract works.
vii) Preparation of project completion report / closure proposal
viii) Handing over the works to the employer for taking into commercial service.
3.2 DETAILS OF PACKAGE
The details of package has been furnished in the tender specification .The further details, if any, about the
area / villages/ habitations shall be furnished by the Electrical Superintending Engineer of the supply
Circle and Electrical Executive Engineer of the supply Division or such officer as authorized by BSEB
under whom the package have been proposed.
3.3 SERVICES
i) Detailed identification including route alignment, profiling, pole spotting, check
survey for electrification of villages, tolas and to provide BPL service
connections with all necessary materials and labour.
ii) Walk through identification of the electrical network in the project area for
planning the execution of the work.
iii) Preparation of all relevant drawings.
iv) Supply of poles, and all accessories.
v) Supply of all materials required to complete the project including the materials
& equipments specified in the bill of materials.
vi) Supply and erection of Earthing materials as specified.
vii) Erection, stringing, sagging, testing and commissioning of all the lines
specified.
viii) Erection, testing and commissioning of complete works.
ix) Supply & erection of lines with towers or cables for River Crossing locations/
Railway crossing locations/crossing of existing lines/crossing of Roads/
crossing of PTCC lines and other places, wherever required.

Page 13 of 67

x) The Right of way, way leave, crop/tree compensation, forest clearance, if any
will be the responsibility of the contractor. All expenditures to wards the above
shall be borne by the contractor/tenderer. However, BSEB shall extend all
assistance in obtaining the clearances from the Govt. Deptt.
xi) The tenderer will have to carry out the execution of the works as per relevant
standards and codes of practices. Although some guide lines have been given
with regard to the execution of the works, it remains the responsibility of the
contractor to do the works complying to the specifications/ statutory
requirements and to the satisfaction of the engineer, conduct the needed site
checks and tests (apart from factory tests of materials and equipments) before
and after energisation and commissioning of equipment and lines into service
before handing over to the Employer for commercial operation.
3.4 Any other item of work not specifically mentioned above but is required for
erection, testing & commissioning and satisfactory operation of the P/S/S ,
D/S/S, lines, BPL service connections etc. are deemed to be included in the
scope of contractor unless specifically excluded.
3.5 The scope of work shall cover the works in complete conformity with the
tender specification and the works specified.
3.6 All civil works required for completion of the work shall be deemed to be
included in the scope of work.
3.7 Satisfactory and safe operation of the complete P/S/S, D/S/S , lines and BPL
Connections etc. shall be deemed to have been included in the scope of the
work of the contractor.
4.0 ELIGIBILITY CRITERIA
Eligibility of the bidder will be based on meeting the minimum eligibility criteria
specified below regarding the Bidders Technical Experience and financial position as
furnished by the Bidder in the corresponding Bidding schedules. The bidder shall also
be required to furnish the information specified in the specification in their bid.
Tenderer must be a turnkey contractor who is having adequate experience in in-house
engineering and design infrastructure facilities, quality assurance and safety setup to
carry out similar type of work. The bid can be submitted by an individual firm or a joint
venture of two or more firms. Specific requirements are given below:-
4.1 The bidder.

Page 14 of 67

4.1.1 Must have successfully erected, tested & commissioned at least two sub-station
or switchyard of 33 KV class having at least three (3) circuit breaker bays during
last Seven (7) years as on the date of bid opening which must be in satisfactory
operation for at least two (2) years as on the date of bid opening.
OR
Must have successfully erected, tested & commissioned HT lines of aggregate
route length of at least 100 kms of 11 KV and /or 33 KV voltage class during
last Seven (7) years as on the date of bid opening which must be in satisfactory
operation for at least two (2) years as on the date of bid opening and must have
successfully erected, tested & commissioned at least 20 no. of 11/0.4 KV
Distribution transformer in any single year during last Seven (7) years as on the
date of bid opening which must be in satisfactory operation for at least two (2)
years as on the date of bid opening.
[Successful execution of the contract awarded by various customers as well
as number of years of satisfactory operation as on date of bid opening must be
certified by concerned customers failing which the firm will not be considered
eligible to meet the qualifying requirements].
4.1.2 Bids may be submitted by individual firms or Joint Venture firms (having one
partner as lead partner) wherein the partners jointly meet the requirement set
forth in para 4.1.1 above.
4.2 Only reputed and experienced agency or firms having sound financial/ technical
background and management capacity either individually or with associates for
undertaking such works need apply.
4.3 The tenderer must have valid electrical contractor license (H.T) issued by the competent
authority in favour of the tenderer. After award of the contract, the tenderer must have valid
electrical contractor license (H.T) issued by Govt. of Bihar.
4.4 The tenderer should furnish latest Sales Tax Registration and clearance certificate & EP F. code
number & PAN Number.
4.5 To qualify the bidder/ tenderer (single or Joint Venture) must have MAAT (Minimum Average
Annual Turnover ) for best three years out of last five financial years as stipulated below:-
Estimated cost of the project for the district x 1.5

Completion period in year/ years
The same firm or Joint Venture Firms offering bids for more than one district, the requirement of
MAAT shall be cumulative of MAAT of each bid (district) calculated on above basis.

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4.6 The bidder/ tenderer (Single or Joint Venture) shall have minimum Liquid Assets (LA) /Credit
Facility as stipulated below:-
Estimated cost of the project for the district x 3
Completion period in months
The same firm or Joint Venture Firms offering bids for more than one districts, the required minimum LA
/credit facility shall be cumulative of minimum LA /credit facility of each bid (district) calculated on
above basis.
In case of bidder being a holding company, MAAT and LA/ Credit Facility shall be that of
holding company only i.e. excluding MAAT and LA/ Credit Facility of its subsidiaries. However,
in case of bidder being a subsidiary company, MAAT and LA/ Credit Facility shall be that of
subsidiary company only, i.e. excluding MAAT and LA/ Credit Facility of its holding company.
4.7 Joint Venture Firms.
4.7.1 In case, a bid is submitted by a Joint Venture (JV) of two or more firms as partners, the Joint
Venture must comply the following minimum criteria:-
I) The lead partner shall meet, not less than 40% of the minimum
criteria as mentioned under Para 4.5 & 4.6 above for MAAT and
LA/ Credit Facility. It should be best out of last three years.
II) Each of the other partner (s) should meet not less than 25% of the
criteria as mentioned under Para 4.5 & 4.6 above for MAAT and
LA/ Credit Facility. It should be best out of last three years.
III) Joint Venture (i.e., all partners) should satisfy collectively the
criteria of MAAT and LA/ Credit Facility. In other words the
relevant figures of MAAT and LA/ Credit Facility of each of the
partners of joint Venture shall be added together to arrive at the
total capacity of Joint Venture.
4.7.2 In case of a Joint Venture, the following conditions shall also apply.
4.7.2.1 The bid and in case of successful bid. the specified form of Agreement
shall be signed so as to be legally binding on all partners (form enclosed.)
4.7.2.2 One of the partners shall be nominated as lead partner, and this authorization shall
be evidenced by submitting a power of attorney signed by legally authorized
signatories of all the partners.
4.7.2.3 The lead partner shall be authorized to incur liabilities and receive instructions for
and on behalf of any and all partners of the Joint Venture, and the entire execution

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of the contract, including payment shall be done exclusively with the lead Partner
as per Power conferred to him in the power of Attorney.
4.7.2.4 All partners shall be liable jointly and severally for the execution of the contract in
accordance with the contract terms, and a statement to this effect shall be included
in the authorization mentioned under para 4.7.2.2 above as well as in the bid forms
and in the contract forms (in case of a successful bid).
4.7.2.5 Agreement entered into by the Joint Venture Partners shall be submitted with the
bid
4.8 The bidder shall also furnish following document details with its bid.
i) A certificate from banker (as per the format) indicating various fund
based/non fund based limits sanctioned to the bidder and the extent of
utilisation as on date. Such certificate should have been issued not earlier
than three months prior to the date of bid opening. Whenever necessary
B.S.E.B may make queries with the Bidder's Bankers.
ii) The complete annual reports together with Audited statement of accounts of
the company for last five years of its own (separate) immediately preceding
the date of submission of bid.
4.9 In the event the bidder is not able to furnish the information of its own (i.e.,
separate), being a subsidiary company and its accounts are being consolidated with
its group/holding/parent company, the bidder should submit the audited balance
sheets, income statements, other informations pertaining to it only (not of its
group/Holding/Parent Company) duly certified by anyone of the authority [(i)
Statutory Auditor of the bidder/ (ii) Company Secretary of the bidder or (iii) A
certified Public Accountant] certifying that such informations/documents are based
on the audited account as the case may be.
4.10 Similarly, if the bidder happens to be a Group/Holding /Parent company, the bidder
should submit the above documents/informations of its own (i.e., exclusive of its
subsidiaries) duly certified by anyone of the authority mentioned in para 4.9 above
certifying that these informations /documents are based on the audited accounts as
the case may be.
4.11 The bidder should provide detailed information on any litigation or arbitration
arising out of the contracts completed or under execution by it over the last five

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years. A consistent history of awards involving litigation against the Bidder or any
partner of J.V may result in rejection of bid.
4.12 Any firm participating in this bid jointly with one lead partners in any capacity
shall not be associated with any other firm/lead partner quoting for this bid in any
capacity (either as Joint Venture Partner or as a sub contractor) Lead partner is also
not permitted to quote for this bid separately with different partners as a second bid.
This practice means that any lead partner or associate or partner can participate in
one and only one bid.
4.13 The tenderers shall include the following information and documents with their
tenders in the proforma enclosed.
i) Copies of original documents defining the constitution or legal status, place
of registration and principal place of business, written power of attorney of
the authorized signatory of the bidder to submit the tender.
ii) Total annual turnover in electrical construction work performed by the
tenderer in his own name (not by any other company whose name has
subsequently been changed, so as to form the current tenderer) in each of
the last five years.
iii) Experience in executing similar turnkey projects (Nature & Volumes) for
each of the last five years, and details of work in hand and contractual
commitments, clients who may be contacted for further information on
those contracts.
iv) Qualifications and experience of key site management and technical person
proposed for the contract.
v) Reports of financial standing of the Tenderer such as profit and loss
statements and auditor's report for the past five years.
vi) A certificate from a bank or reputable firm of accountants conforming the
liquidity (liquid asset and credit facilities) of the tenderer at a date one
month prior to the last date for submission of tenders.
vii) Evidence of adequacy of working capital for this contract i.e. evidence of
access of line (s) of credit and availability of other financial resources.
viii) Authority to seek references from the Tenderers bankers.

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ix) Information regarding any current litigation in which the tenderer is
involved, the parties concerned and disputed amount.
x) Statement of safety policy and safety statistics for the last 5 years.
xi) Copy of QA Certification and associated documentation.
xii) Copy of environmental policy.
4.14 Professional manpower requirement will be as per detail given in para 1.1.8 of
preamble. The tenderer is required to give C.V. of key personnel staff i.e. team
leader, project engineer, quality control engineer and site supervisor details should
be given as per enclosed schedule. The personnel as detailed in the tender para
1.1.8 may be substituted, if needed, but with equivalent or higher qualification and
experience personnel, under intimation to Chief Engineer (RE)
4.15 Notarized affidavit will be submitted by the bidder alongwith the tender that the
bidder has not been black listed by any State Govt./Central Govt. / Govt.
undertaking in India.
5.0 DOCUMENTS ESTABLISHING GOOD ELIGIBILITY AND CONFORMITY
5.1 The Tenderers are requested to furnish a compliance statement along with the technical bid. This statement shall indicate
degree of compliance (Fully compliant, partially compliant or non compliant) to all clauses and sub clauses of both Technical
specifications and General Terms and Conditions and a cross reference with relevant details to their bid shall also be given by
tender.
5.2 The tenderer shall submit a horizontal Bar Chart identifying all major activities,
mile stones and time scales to enable him to meet the Time for Completion. This
should take account of the programme given in this specification and the tenderer
should highlight any difference between this and his proposed programme in his
tender submission.
6.0 BASIS OF BID EVALUATION AND COMPARISON
6.1 Bidder has to quote for the complete scope of work under the package as stated in
this specification. Bid for part of the package will not be accepted. Bidder should
quote in hard copy as well as soft copy (in form of CD) for bid evaluation.
6.2 BSEB will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been
furnished, whether the documents have been properly signed and whether bids are
generally in order.
6.3 (a) Arithmetical errors will be rectified on the following basis:-
If there is a discrepancy between the quoted lump-sum price and the total bid value

Page 19 of 67

obtained by multiplying individual item-wise unit price with their respective quantity,
the unit price of individual item shall prevail and lump-sum price i.e., total bid value
shall stand modified accordingly and the bid will be evaluated on the basis of so arrived
modified lump-sum price. If there is a discrepancy between words and figures, the
amount in words will prevail. If the Bidder does not accept the correction of the errors
as above, his Bid will be rejected and the amount of earnest money will be forfeited.
The work will be awarded on the basis of modified lump-sum price but not on the
basis of quoted price.
(b)The Bidder should ensure that the prices furnished in various price schedules are
consistent with each other. In case of any inconsistency in the price furnished in the
specified price schedules to be identified in Bid Form for this purpose, the Employer
(BSEB) shall be entitled to consider the highest price for the individual item for the
purpose of evaluation and for the purpose of award of the Contract / payment for the
item, use the lowest of the prices in these schedules.
6.4 The quantities of various items, covered under the package as furnished in the
specification is only provisional. For evaluation purpose, the total prices quoted for
complete work under package will be considered. The tenderer shall include in the
total cost of his tender, the cost of supply and erection & Civil work of whole of the
plant, equipments & materials including all types of taxes, duties, freight &
insurance, etc. except State or local taxes like entry tax / octoroi..
Since the quantities of items as set out in various schedules would depend upon
identification of route, the contractor shall be responsible to execute such final
quantities of the items limited to tendered quantity. Upward deviation, if any, will be
done after approval of Chief Engineer (RE) and they shall be paid for such actual
quantities based on the unit rates incorporated in the contract. For this purpose, unit
rates for each items as required in the Bid Proposal sheets are also to be quoted.
6.5 BASIS OF COMPARISON
6.5.1 Bids shall be compared for award on total lump-sum prices for the entire scope of
work under the package and adding capitalization cost of losses of the power
transformers.
Capitalization cost of losses will be evaluated as per Clause 7.0, Chapter-
2, Section-3 for Power Transformer of Volume-II (Technical Specification) of
the tender.
6.5.2 Rebates, if any, offered by any bidder shall be considered in bid evaluation.
However conditional discounts / rebates, if any, offered by the bidder shall not be
taken into consideration for evaluating. It shall, however, be considered in case of
award.
7.0 WORK SCHEDULE & TIME FOR COMPLETION OF THE PROJECT

Page 20 of 67

7.1 The completion period of the total turnkey project including all Power Sub-Stations, DSS, BPL service
connections & lines covered under the package shall be eighteen (18) months from the date of agreement.
The work of completion of PSS and corresponding lines is to be synchronized so that all works are completed
simultaneously.
Simultaneous work should be taken up in all the Power Sub-Stations of the cluster along with associated lines
and other allied works treating them as individual work sites.
7.2 The work shall be considered to be completed only when the Electrical Superintending Engineer under whom
the work is being carried out will issue certificate to this effect.
7.3 Strict adherence to the time schedule for performing the works specified in the tender specifications shall be the
essence of the contract.
7.4 The Board reserves the right to request for a change in the work schedule during pre award discussions with
successful Bidder.
7.5 The contractor shall submit a detailed PERT Network/bar chart within the time frame agreed consisting of
adequate number of activities covering various key phases of the work such as design, Procurement,
manufacturing, shipment and field erection, testing & commissioning activities within 15 (fifteen) days from
the date of agreement of the Contract for approval by Chief Engineer(RE). This network shall also indicate the
inter face facilities to be provided by the Board/owner and dates by which such facilities are needed.
Finalization of the Network/bar charts will be precondition to release of any initial advance payment to the
contractor. During the performance of the contract, if in the opinion of the Engineers, proper progress is not
maintained, suitable changes will be made in the contractor's operations to ensure proper progress without any
cost implication to the Board/owner. The interface facilities to be provided by the Board/owner in accordance
with the agreed network shall also be reviewed while reviewing the progress of the contractor.
7.6 Based on the above-agreed Network/Bar chart, weekly/fortnightly progress report shall be submitted by the
contractor as directed by the Engineer/Board.
7.7 Subsequent to the finalisation of the Network, the contractor shall make available to the Engineer/Board a
detailed programme in line with the agreed Contract Network. Such programme shall be reviewed, up dated
and submitted to the Engineer once every two months thereafter.
7.8 The above bar chart / programme shall be compatible with the owner's computer environment and furnished to
the owner on such media as desired by the owner. The details shall also be furnished on C.D as well.
7.9 Apart from the PERT, Milestone for the different activities under the scope of RGGVY is defined below:-
(i) erection and completion of full works in totality in respect of a village.
(ii) erection and commissioning of PSS and completion of 33 KV lines with all 11 KV lines.
(iii) for R&M works erection commissioning and charging of Power Transformers, VCB and connecting
them with 11 KV feeders.

8.0 LIQUIDATED DAMAGES FOR DELAY IN COMPLETION OF PROJECTS
8.1. If the contractor fails to perform the work within the specified period given
in the letter of award/contract documents, with respect to successful completion of

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testing & commissioning of the power substations, Distribution sub-stations, lines,
BPL service connections with allied works, the contractor shall pay to BSEB as
liquidated damages and not as penalty, a sum of half percent (0.5%) of the contract
price for each calendar week of delay or part thereof. However, the amount of
liquidated damages for the Contract shall be limited to a maximum of ten percent
(10%) of the total contract price. For the purpose of LD computation due to delay
in work, the contract price shall be taken as total contract price of the project.
8.2 Liquidated damages for not meeting performance guarantee during the guarantee
period shall be assessed and recovered from the agency as detailed in technical
specifications. Such liquidated damages shall be without any limitations what so
ever and shall be in addition to the damages, if any, payable under any other clause
of conditions of contract.
8.3. Equipment and materials shall be deemed to have been delivered only when all of
its components, parts are also delivered. If certain components are not delivered in
time, the equipments and materials will be considered as delayed until such time,
the missing parts are also delivered.
9.0 PRICE
The prices shall remain "FIRM" for all equipments and materials except cost of
Transformers, Cables and conductors.
The prices for each item as per price schedule should be furnished alongwith the
tender.
Bidders should furnish ex-works price for Transformers, Cables and
Conductors separately only for the purpose of computation of Price
Adjustment.
While quoting the Ex-works price, the due credit under MODVAT scheme, re-
christened as CENVAT scheme, as per relevant Government policies wherever
applicable, has to be taken into account by the bidder.
9.1 General
9.1.1 The price for execution of the entire works covered under the scope
of this Specification shall be quoted by the Bidder in the manner
specified, in the BOQ. The Ex-work price component, less advanced
will be subject to price adjustment, only for
equipment/materials/item of work specifically stated under clause
9.2 below, (for which the bidder shall quote a base price), based on
separate formulae as per price adjustment provisions given herein:

Page 22 of 67

9.1.2 Prices for Ex-work price component for all other equipments/items
except specified at clause 9.2 below, and charge for inland freight &
insurance etc. shall be FIRM and no price adjustment shall be
applicable for these components for the entire duration of the
contract.
9.1.3 No price adjustment shall be applicable on the portion of the
Contract Price payable to the Contractor as advance payment.
9.2 Methodology for price adjustment -
(a) Conductor
The price adjustment of the Ex-works price components, less advance, of
Conductor shall be as follows:-
dEC = EC [ 0.80 x ( A1 A0 ) + 0.05 x (L1 L0) ]

A0 L0
Where,
dEC = Price adjustment amount payable on Ex-work price of Conductor,
shipment-wise (if it works out negative, that would mean the amount
to be recovered by the Employer from the Contractor).
EC = Ex- work price for Conductor, shipmentwise , less advance.
A = Published prices for EC grade aluminium ingots, as published by
CACMAI/ National recognized published index acceptable to
BSEB.
L = All India consumer price index for industrial workers as published
by Labour Bureau, Shimla (Govt. of India)
Fixed portion of the ex- work price component shall be 0.15. This shall not
be subject to any adjustment.
(b) Distribution Transformer/ Station transformer/ Power Transformer
P
1
= P
0
x {0.15 + 0.23 x (C
1
/C
0
) + 0.26 x (ES
1
/ ES
0
) + 0.08 x (IS
1
/ IS
0
) +
0.05 x (IM
1
/ IM
0
) + 0.11 x (TB
1
/ TB
0
) + 0.12 x (L
1
/ L
0
)} P
0

Where,
P
1
= Price

adjustment amount shipmentwise (if it works out negative, that
would mean the amount to be recovered by the Employer from the
Contractor
P
0
= Ex-work price component of Distribution Transformer less advance.
C, ES, IS, IM & L are the price indices for materials and labour as below:

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C = Price of Copper Wire Bars, in Rupees per MT, as published by
IEEMA
ES = Price of Electrical Steel Sheets : C&F Price of Electrical Steel sheets
in Rupees per MT, as published by IEEMA
IS (Iron & Steel) = Wholesale Price Index Number for ' Iron & Steel '
(Base 1993-94 =100), as published by IEEMA.
IM ( Insulating Materials) = Price of Insulating materials, as published by
IEEMA
TB = Price of Transformer Oil Base Stock (TOBS) in Rs. / . Ltr., as
published by IEEMA
L = All India average consumer price index number, for Industrial
Workers (base 1982 = 100) as, published by Labour Bureau, Shimla
(Govt. of India)
(C ) Cables
P
1
= P
0
x {0.85 + 0.15 x(A
1
/A
0
)} - P
0
+ ( M
1
- M
0
)
Where,
P
1
= Price Adjustment amount per kilometer of cable ( if it works out
negative, would mean the amount to be recovered by the Employer
from Contractor).
P
0
= Ex- works price per Km of cable, less advance
A = Price index for PVC / XLPE as published by IEEMA
M
1
- M
0
= Change in metal component of the ex- work price of particular
type & size of cable.
M = Weight in MT of metal per Km. of Cable x Published price index of
metals per MT
The bidder has to specify in his bid metal component per Km. for each type
and size of cable.
The total adjustment for Transformer, Conductors and cables shall be
subject to a ceiling of (
+

)20 % of Ex works price.
9.2.1 (i) Subscription '0' refers to indices as on thirty (30) days prior to the date
of opening of bids (referred to as base date indices)
(ii) Subscription '1' refers to indices as on 60 days prior to the date of
shipment.
9.3 For Erection (including civil works) Price Component
9.3.1 The formula for calculation of monthly price adjustments for erection
(including civil works) price component shall be as under:
dER= ER
0
[0.22 (A
1
- A
0
) / A
0
+ 0.58 (L
1
- L
0
) / L
0

Where,

Page 24 of 67

dER = Price adjustment amount payable on Erection price component
(including civil works) for each billing.
ER
0
= Value of Erection work ( including Civil works) done in billing
period as established by the Contract, less advance.
A = Rate for Diesel Oil as published by Indian Oil Corporation which has
jurisdiction over the place of work.
L = Indian field labour index namely All India Consumer Price Index for
Industrial Workers as published by labour Bureau, Simla ( government of
India).
9.3.2 i) Subscription '0' refers to indices as on thirty (30) days prior to the date of
opening of bids
ii) Subscription '1' correspond to the month of billing.
iii) For the purpose of this Clause the billing period shall mean the billing
period as per Contract time schedule i.e. the agreed Bar Chart / PERT
Network or actual period, whichever is earlier.
iv) The billing period for various Erection activities will be as per agreed
erection Bar Chart / PERT Network indicating monthly schedule of erection
activities for completion of works.
9.3.3 The total price adjustment for Erection (including civil works) price
component shall not be subject to any ceiling whatsoever.
9.3.4 A For the purpose of Price Adjustment on ex-works price components of the
equipment, the date of shipment for Goods shall mean schedule date of
shipment or actual date of shipment, whichever is earlier. Scheduled date of
shipment will be ex-works date of dispatch, governed by the accepted PERT
Network/Bar Chart. Similarly, for the purpose of Price Adjustment on
erection (including civil works) price component, the Billing period shall
mean the billing period as per Contract time schedule i.e., the agreed Bar
Chart or actual period, whichever is earlier. The Billing period for various
erection activities will be as per agreed erection Bar Chart indicating
monthly schedule of erection activities for completion of works.
9.3.4 B No price increase shall be allowed beyond the original delivery/ erection
dates unless specially stated in the Time Extension Letter, if any, issued by
the Employer (BSEB). The BSEB will, however, be entitled to any decrease
in the Contract Price which may be caused due to lower price adjustment
amount in case of delivery of Goods/erection beyond the original delivery /
erection dates. Therefore, in case of delivery of Goods erection (including
civil works) beyond the original delivery/ erection dates, the liability of the
Employer shall be limited to the lower of the price adjustment amount
which may work out either on schedule date or actual date of despatch of
Goods / erection (including works).
9.3.5 In case of IEEMA does not publish any of the price indices, as mentioned
above, the bidder shall indices any nationally recognized published index
for respective items and the source of the same shall be furnished in the Bid.
9.3.6 In case of non-publication of applicable indices adjustment purposes, the
published indices prevailing immediately prior to the particular date shall be
applicable.
9.3.7 If the price adjustment amount works out to positive, the same is payable to
the Contractor by the Employer and if works out to be negative, the same is

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to be recovered by the Employer (BSEB) from the Contractor.
9.3.8 The Contractor shall promptly submit the price adjustment invoices for the
supplies made/ works done, positively within three (3) months from the date
of shipment/ work done whether it is positive or negative.
Bids shall conform to the price adjustment provisions detailed above, Bids
specifying prices for items mentioned at 9.0 on variable basis run the risk of
rejection. A bid submitted on a fixed price basis will not be rejected but the
price adjustment will be treated as zero.

10.0 EARNEST MONEY
10.1 Tender must be accompanied with an earnest money separately for the package as
detailed in clause 2.3.3 and also given below:-
Sr.no. Name of District Estimated value
(in Rs. Lac.)
Earnest Money
(in Rs. Lac.)
1 Araria 33864.68 677.2936
10.2 The Earnest Money should be deposited in the form of account Payee Bank Draft
drawn in favour of the BSEB, RE Accounts payable at Patna or an irrevocable
Bank Guarantee of equivalent amount issued by any Nationalized Bank of India/
Scheduled Bank in the form specified in the tender document.
10.3 Cheques /fixed deposit receipts are not acceptable towards deposit of Earnest
Money. Tenders accompanied with above (cheques or fixed deposit receipt) on
account of Earnest Money will be considered as without Earnest Money.
10.4 No Earnest Money will be accepted after opening of tender.
10.5 The Earnest Money deposit will be refunded to each of the unsuccessful tenderer. In
the case of the successful tenderer or tenderers it will be retained and no interest on
Earnest Money will be payable.
10.6 After finalizing the tender, LOA will directly be issued to successful tenderer with
30 days time to execute the agreement and to submit a contract performance
guarantee as specified in the tender documents. In the events, the successful
tenderer fails to sign the contract agreement with BSEB within 30 days and fails to
submit the contract performance guarantee as specified in this tender document, 15
days notice will be given and after which LOA may be cancelled.
Earnest Money deposited may be forfeited to compensate damage to Bihar State
Electricity Board. The earnest money may also be forfeited if bidder withdraws the

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bid during the period of bid validity specified by the bidder. The Earnest Money of
the successful tenderer shall be returned after furnishing the contract guarantee and
execution of the contract agreement.
10.7 The Earnest Money shall be furnished in a separate sealed cover and shall
accompany the tender/bid.
10.8 Any bid/tender not accompanied by Earnest Money will be rejected as non-
responsive.
10.9 The bidder shall furnish the bank guarantee against the Earnest Money as part of its
bid for the amount as specified above which shall be valid for a period of 14
(fourteen) calendar months from the date of opening of the Part-I i.e. Technical and
Commercial Part of tenders.
10.10 This Earnest Money/B.G/Bid guarantee is required to protect the Board / Owner
against the risk of bidder's conduct which would warrant the guarantee forfeiture
under the conditions detailed in the specification. This guarantee shall be made
payable to the Board/Owner without any condition whatsoever.
10.11 Exemption from depositing of earnest money: - The State Govt/ State Govt.
Undertaking / Central Govt./ Govt. of India Undertaking will be exempted from the
deposit of earnest money.
11. CONTRACT PERFORMANCE GUARANTEE
The successful bidder shall furnish to the Board/Employer a Contract Performance
Guarantee against the contract as per the terms prescribed below.
11.1 The Successful Bidder/tenderer, to whom the work is awarded, shall be required to
furnish a contract performance guarantee from a nationalized bank/ Scheduled
Bank in the approved format of BSEB as a contract performance Security. The
guarantee amount shall be equal to fifteen percent (15%) of the contract value and
it shall guarantee the faithful performance of the contract in accordance with the
terms and conditions as specified in the tender specifications.
11.2 The said bank guarantee shall be valid upto ninety (90) days after expiry of the
Warranty Period.
11.3 The performance guarantee shall cover the following guarantee also, to the
Owner/Board.

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11.4 The successful bidder guarantees the successful and satisfactory operation of the
equipment furnished and erected under the contract, as per the tender
specifications.
11.5 The Successful bidder further guarantees that the equipment provided and installed
by him shall be free from all defects in design, material and workmanship and shall
upon written notice from the Owner/Board, fully remedy free of expense to the
Owner/Board such defects as developed under the normal use of the said equipment
within the period of guarantee specified in the tender specifications.
11.6 The contract performance guarantee is intended to secure the performance of the
entire contract. However, it is not to be construed limiting the damages under
performance guarantee clause and damages stipulated in other clauses in the tender
document.
11.7 The performance guarantee will be returned to the Contractor without any interest
at the end of the period mentioned under clause 11.2 above, unless otherwise
specified in the tender specifications.
11.8 The Bank Guarantee shall be issued from a Nationalized Indian Bank/ Scheduled
Bank acceptable to the Board and shall become acceptable to the Board only after
verification by a competent authority/ officials of the Board.
11.9 The successful bidder, after receipt of LOA, will furnish the aforesaid BG within
30 days period prior to execution of the agreement. If there is delay beyond the
specified period in submission of contract performance BG, 15 days notice will be
given and after which BSEB may entail cancellation of letter of award and
forfeiting of Earnest Money/bid guarantee as also detailed under Earnest Money
clause.
12.0 Performance Guarantee:-
12.1 To ensure satisfactory performance of all the equipments supplied and works to be
covered under the contract the contractor shall furnish the contract performance
guarantee, which shall cover the following guarantee also to the Bihar State
Electricity Board:
"The contractor shall warrant successful and satisfactory operation of the power
sub-stations, Distribution sub-stations, lines and allied works with all equipments,
materials and works constructed under the contract, under the condition and for the
service specified. He shall further warrant the power sub-stations, Distribution sub-

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stations, lines and allied works with all equipments and works represented and
specified against any and all defects in design, materials and workmanship and
shall upon written notice by the 'Engineer/Owner/ Bihar State Electricity Board,'
Patna fully remedy, free of expense to the Board, such defects as developed under
the normal use of the said equipment within one year of service from the date of
taking over".
12.2 On due performance and execution' of the order in all respects, the BG will be
returned to him without any interest and on presentation of "No Demand
Certificate."
13.0 Payment:-
The payment to the contractor for Part-A and Part- B for the
performance of the contract will be made by Accounts Officer (RE) , Bihar
State Electricity Board, Patna as per the conditions specified hereunder. The
final payment will be made on completion of all works and on fulfillment by
the contractor of all his liabilities under the contract. The Tenderer is
required to submit separate bill for Part-A and Part B as per actual work
done. Proper itemwise accounting has to be maintained for Part- A as well
as Part B.

13.1.1 Advance Payment (Optional):- *
Payment of 15% (Fifteen percent) of the contract value of
ex-works component of supply portion as interest bearing mobilization
advance shall be made after agreement on submission of an irrevocable
Bank Guarantee issued by any Nationalised Bank/ Scheduled bank covering
the advance amount which shall be kept valid till 180 days (six month) after
successful completion of the work. The BG shall be released after
adjustment of principal and interest on prorata basis from successive bills.
The Advance Payment for the contract value of supply (Ex-works) shall be paid as
an interest bearing initial advance on presentation of the following further
documents:
1) Contractors detailed invoice
2) Execution of the agreement by the Contractor
3) Detailed PERT Network/Bar chart and its approval by the Employer.
This payment is an optional payment. The Contractor has the option of
taking the interest bearing advance or otherwise.

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In case, the Contractor opts for this interest bearing advance payment, the
same shall be paid to the contractor on fulfillment of above conditions and
interest on monthly outstanding amount of mobilization advance will be
charged considering the rate of interest as per the State Bank Advance Rate
(SBAR) prevailing as on thirty (30) days prior to Bid Opening date. The
monthly outstanding amount for the purpose of calculation of the interest
shall be worked out at the end of each calendar month against the
progressive payment for the work done as per clause no. 13.1 .2 below.
In case, the Contractor opts not to take interest bearing
advance as above, it would be mandatory for him to submit the documents
listed at para 13.1.1 (2) and 13.1.1 (3) above within thirty (30) days of
issuance of Notification of Letter of Award.
13.1.2 Progressive Payment:-
An interim payment of 70% (seventy percent) ** of the ex-works
component of supply portion shall be made on the basis of actual supply
made as per the bill ( separate bill for Part-A and Part B work) duly
verified and admitted by the Engineer-in-Charge and countersigned by the
concerned Electrical Superintending Engineer of electric Supply Circle or
officer authorized by BSEB after deduction / adjustment of the Mobilization
advance and interest on prorata basis and also on submission of documents
indicated herein under subject to the conditions laid down in under noted
sub-para-(i ) to (iv):-
(a) Evidence of dispatch (R/R or L/R)
(b) Contractors detailed invoice & packing list identifying contents of each
shipment.
(c) Insurance policy/certificate
(d) Manufacturers/Contractors guarantee certificate of Quality.
(e) Material Inspection Clearance Certificate (MICC) for dispatch issued by the
Employers representative and the Contractors factory inspection report.
(f) Test certificate
** In case, the Contractor opts not to take interest bearing advance then this
payment shall be 85% instead of 70%. In case the Contractor opts to take
interest bearing advance, after adjustment of principal and interest the interim
payment limit will increase to 85% instead of 70% of ex-works component.
(i) Payment against para 13.1.2 shall be released progressively upto 50% of the cost

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of total supply portion of contract price against supply of materials on
certification by engineer-in-charge.
(ii) Thereafter payment against next supply shall only be released upon completion of
40% erection work as per the contract and certification by Engineer-in-charge
regarding completion of 40% erection work in the shape of admitted bills. The
method of calculation of erection work is as detailed below:-
a. In respect of a village, completion of full work in totality will be taken as a
unit. 40% of total erection work will mean 40% of total no. of villages taken
over by BSEB.
b. In respect of a power sub station, completion of civil works, all structures
erection in the power substations for which land has been made available,
complete pole pitching of 33 KV and 11 KV feeders to/from power sub-
station /Grid sub-station.
c. In case of R & M work completion, installation of power transformer and
VCB on the plinth in all the power sub-stations or complete handing over of
R&M work of 40% of total no. of Power sub-stations.
This Payment will be restricted upto 80% of the total supply portion of
contract price against supply of material.
(iii) Further, payment for remaining 20% of total supply portion of contract price
shall be released on completion of 75% of total erection work and
certification by Engineer-in-charge regarding completion of 75% erection
work as per guideline given below:-
a. In respect of a village completion of full work in totality will be taken as a
unit. 75% of total erection work will mean 75% of total no .of villages taken
over by BSEB.
b. In case of Power sub-station installation of power transformers, VCB,
isolator / AB switch of all power sub-stations for which land has been made
available.
c. In case of R&M works complete handing over of 75% of total no. of power
sub-stations.
Further, the erection activities at site shall be strictly matching with the erection
of equipments/materials as mutually agreed.

(iv) Bills for civil works (separate bill for Part- A and Part- B work) shall be raised

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separately by the contractor.
13.1.3. Balance Payment:-
The balance 15 % of the ex-works price components shall be paid on submission of
the certificate by the employer representative that the items have been received and
on submission of an unconditional and irrecoverable bank guarantee for full 15 %
amount valid till completion of the work and its taking over by the employer and
shall be extended from time to time till the actual date of successful completion of
testing and commissioning of line and its taking over by the employers. Bills shall
be submitted for such payments only once in three months commencing from the
date of receipt of first lot of materials/ items. The bank guarantee shall be furnished
along with the first invoice of final payment
13.2 Inland Freight & Insurance Charges.
Inland Freight & Insurance Charges ( inclusive all applicable taxes and duties )
shall be paid to the Contractor on pro-rata basis, as per the unit rates indicated in
the letters of Award, after receipt of materials/items at site and on presentation of
the invoices along with supporting documents by the Contractor. However, these
charges will be subject to a limitation that the aggregate of all invoices does not
exceed the total amount indicated in the Letter of Award.
13.3 Erection Price Component (including civil works):
i) Interest bearing Advance Payment (Optional)***: An advance of 10% (ten)
of the total erection price shall be paid as interest bearing initial advance on
submission of documents indicated herein under:
(a) Submission of detailed invoice for advance payment.
(b) Establishment of Contractors site offices, commencement of stub setting
work, and certification by Engineer that satisfactory mobilization for
erection exists.
(c) Submission of an unconditional & irrevocable Bank Guarantee in favour of
BSEB for the equivalent amount of advance and as per proforma attached.
The said Bank Guarantee shall be initially valid up to the end of 180 days
(six months) after the scheduled date for successful completion of
commissioning. The BG shall be released after adjustment of principal and
interest on prorata basis from successive bills.
*** This payment is an optional payment. The Contractor has the option of taking
the interest bearing advance or otherwise.
In case, the Contractor opts for this interest bearing advance payment, the same

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shall be paid to the contractor on fulfillment of above conditions and an interest on
monthly outstanding amount will be charged considering the rate of interest as the
State Bank Advance Rate (SBAR) prevailing as on thirty (30) days prior to Bid
Opening date. The monthly outstanding amount for the purpose of calculating the
interest shall be worked out at the end of each calendar month against the
progressive payment for the work done as per para 13.3 (ii) below.

(ii) 80% (eighty percent)*** of the erection price component will be
paid on progressive basis depending on the actual work done as
detailed in para -13.1.2.f. against each completed erection activity
and as per the bill duly verified and admitted by the Engineer-in-
Charge and countersigned by the concerned Electrical
Superintending Engineer of electric Supply Circle and after
deduction / adjustment of the Mobilization advance and interest on
prorata basis. In case of villages payment of erection bill will be
considered after completion of full work in totality and taking over
of a village by BSEB. The assets register is mandatorily to be
submitted along with the bill for capitalization of assets.
*** In case, the contractor opts not to take interest bearing advance then this
payment shall be 90% instead of 80%. In case the Contractor opts to take
interest bearing advance, after adjustment of principal and interest the
interim payment limit will increase to 90% instead of 80% of erection price
component.
(iii) The balance 10% (ten percent) of the erection price component shall be paid after
successful completion of testing & commissioning of the lines, substations, taking
over of villages and BPL connections with allied works as per scope of the tender
and issuance of taking over certificate by Engineer-in-Charge.
13.4 Commissioning, for the purpose of payments shall mean satisfactory completion of
all supplies, erection, commissioning checks and successful completion of all site
tests and continuous energisation of the equipment/materials at rated voltage as per
the Contract and to the satisfaction/approval of the Employer.
13.5 Payment towards Taxes and Duties
Taxes and duties, applicable as per Indian Tax laws, in respect of direct transaction
between BSEB and the contractor and to be reimbursed by BSEB as per the
contract, will be reimbursed on receipt of materials and equipments in good

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condition against documentary evidence. Entry tax / octroi, is to be borne by
BSEB as per Contract.
Payment towards taxes & duties shall be released by BSEB directly to the
Contractor against invoices along with documentary evidence, to be submitted by
the Contractor as specified in the Contract.
13.6 Mode of Payment
13.6.1 Payments shall be made promptly by the Employer after receipt of Contractors
invoice complete in all respects and supported by the requisite documents and
fulfillment of stipulated conditions, if any. All the payments made during the
contract shall be on account payment only.

13.6.2 In case the Contract is awarded on a joint venture, the Advance Bank Guarantees as
well as Contract Performance Guarantees referred above shall be in the name of the
Joint Venture covering all the partners of the Joint Venture and not in the name of
the Lead Partner or any partner (s) of the Joint Venture alone.
13.7 Route Identification and Alignment.
Route Identification and alignment of existing and proposed lines will be carried
out by the contractor in consultation with BSEB and approval thereof.
13.8 TYPE TEST CHARGES.
Only type-tested equipments shall be acceptable by the Board. In case the type test
of any equipment will be required to be repeated as per instructions of the Board
against already type tested equipments, then type test charges shall be paid by the
Board as per actual.
14.0 ERECTION INSURANCE
In additions to conditions specified in the tender specification in various other
clauses following shall also apply.
14.1 All the equipments and materials being supplied by the contractor shall be kept
completely insured by the contractor at his cost from the time of dispatch from the
contractor's/sub vendor's works, up to the completion of erection and final
checking, testing and commissioning, at site and taking over of the project by the
Employer. The contractor has to submit proof of insurance of all equipment and
materials along with the bills. The insurance value cannot be less than that of
payment already made / proposed to be made to the contractor.

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14.2 Further, all the equipments and materials being supplied by the Employer
/Owner/Board (herein after to be referred as Employer supplied items) for the
performance of the works shall be kept insured by the contractor against any loss,
damage, theft, pilferage, fire etc for the complete period of storage, erection and
commissioning up to the time of taking over of the works by the Employer. The
insurance cost caused by the Employer supplied items, if any, shall be borne by the
contractor.
It will be the responsibility of the contractor to lodge, pursue and settle all claims
with the Insurance Company in case of any damage, loss, theft, pilferage or fire.
The contractor shall replace the lost/damaged materials promptly irrespective of the
settlement of claim by the underwriters and ensure that the work progress is as per
agreed schedule. The losses, if any, in such replacement will have to be borne by
the contractor.
15.0 RECONCILIATION OF ACCOUNTS
The contractor shall prepare and submit every three months statement covering
payments claimed and the payments received vis--vis the works executed, for
reconciliation of accounts with the employer. The contractor shall also prepare and
submit a detailed account of employer issued materials received and utilized by him
for reconciliation purpose in a format to be discussed and finalized with the
employer before the award of contract.
16.0 VALIDITY OF TENDERS/BIDS
16.1 The tenders/bids submitted shall remain open for acceptance by the
Purchaser/Owner/ Board for a period of one year from the date, the Part-I i.e.
Technical and Commercial Part of tenders are opened during which period the
tenderer shall not withdraw his offer or amend, impair or derogate there from.
16.2 A bid valid for a shorter period will be rejected by the owner as non-responsive.
16.3 In exceptional circumstances the Owner/Board may solicit the Bidder's consent for
extension of the validity period. The Bank Guarantee submitted against Earnest
Money as bid security under para -10 shall also be extended by the same period.
16.4 A bidder granting the request will not be required or permitted to modify its bid.
17.0 GUARANTEE
17. 1 The contractor shall guarantee in respect of the complete power sub-stations,
distribution sub-stations , lines and BPL service connections including all plants,

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equipments and materials to be supplied by him and the works executed by him as
following:-
i. Complete power sub-stations, distribution sub-stations , lines and BPL
service connections including all equipments shall be free from any defect
due to faulty design, defective materials and/or work man-ship.
ii. The power sub-stations, distribution sub-stations , lines and BPL service
connections including all equipments shall operate satisfactorily and the
performance and efficiency of the equipments shall not be less than the
respective guaranteed particulars.
iii The efficiency, temperature rise, transformation losses and other
performance data furnished for the equipment.
17.2 The contractor shall warrant that the equipments will be new, unused and in
accordance with the contract documents and free from defects in material and work
man-ship for a period of twelve (12) calendar months commencing immediately
from the date of taking over. The contractor's liability shall be limited to the
replacement of any defective parts in the equipment of his own manufacture or
those of his sub contractors, under normal use and arising solely from faulty design,
materials and/or workmanship provided always that such defective parts are
repairable at the site and are not in meantime essential in the commercial use of the
equipment. Such replaced/defective parts shall be returned to the contractor unless
otherwise arranged. No repairs or replacement shall normally be carried out by the
Engineer, when the equipment is under the supervision of the contractor's
Supervising Engineer.
17.3 In the event of any emergency where in the judgment of the Engineer, delay would
cause serious loss or damages, repairs or adjustment may be made by the Engineer
or a third party chosen by the Engineer without advance notice to the Contractor
and the cost of such works shall be paid by the contractor. In the event such action
is taken by the Engineer, the Contractor will be notified promptly and he shall
assist wherever possible in making necessary corrections. This shall not relieve the
contractor of his liabilities under the terms and conditions of the contract.
17.4 If it becomes necessary for the contractor to replace or renew any defective
portions of the works, the provision of this clause shall apply to portion of the
works so replaced or renewed until the expiry of twelve (12) months from the date

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of such replacement or renewal. If any defects are not remedied within a reasonable
time, the Engineer may proceed to do the work at the contractor's risk and cost, but
without prejudice to any other rights which the Owner/Board may have against the
contractor in respect of such defects.
17.5 The repaired or new parts will be furnished and erected free of cost by the
Contractor. If any repair is carried out on his behalf at the site, the Contractor shall
bear the cost of such repairs.
17.6 The cost of any special or general overhaul rendered necessary during the
maintenance period due to defects in the equipment or defective work carried out
by the contractor, the same shall be borne by the contractor.
17.7 The acceptance of the equipments, power sub-stations, distribution sub-stations ,
lines and BPL service connections including all equipments and associated lines by
the Engineer shall in no way relieve the contractor of his obligations under this
clause.
17.8 In case of those defective parts which are not repairable at site but are essential for
commercial operation of the equipment, the contractor and the Engineer shall
mutually agree to a programme of replacement or renewal which will minimize
interruption to the maximum extent, in the operation of the equipment.
17.9 At the end of the Guarantee period, the Contractor's liability ceases except for latent
defects. For latent defects, the contractor's liability as mentioned in above clauses
shall remain till the end of 5 years from the date of completion of Guarantee period.
In respect of goods supplied by sub contractor's to the contractor, where a longer
guarantee (more than 12 months) is provided by such sub contractor, the owner
shall be entitled to the benefit of such longer guarantees.
17.10 The provisions contained in this clause will not be applicable.
If the owner has not used the equipment according to generally approved industrial
practice and in accordance with the conditions of operation specified and in
accordance with operating manuals, if any.
i) In cases of normal wear and tear of the parts to be specifically mentioned
by the contractor in the offer.
18.0 TAXES, PERMITS AND LICENSES.

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The contractor shall be liable and pay all non-Indian taxes, duties, levies, lawfully assessed
against the owner or the Contractor in pursuance of the Contract. In addition, the
Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully
assessed against the contractor for his personal income and property only. This clause will
be read in conjunction with other relevant clause of the tender specifications.
19.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS.
19.1 If during the performance of the contract, the Engineer/Board shall decide and
inform in writing to the Contractor that the Contractor has manufactured any
material any equipment or part of the equipment/material unsound and imperfect or
has furnished any equipment inferior to the quality specified, the contractor on
receiving details of such defects or deficiencies shall at his own expense, within 7
(Seven) days of his receiving the notice, or otherwise, within such time as may be
reasonably necessary for making it good, proceed to alter, reconstruct or remove
such works and furnish fresh equipment/materials up to the standards of the
specifications. In case, the contractor fails to do so, the Engineer may on giving the
contractor seven (7) days notice in writing of his intentions to do so, proceed to
remove the portion of the works so complained of and at the cost of the contractor,
perform all such work or furnish all such equipment/material provided that nothing
in this clause shall be deemed to deprive the Owner/Board of or affect any right
under the contract which the owner may otherwise have in respect of defects and
deficiencies. The amount so incurred by the Owner/Board on above whatsoever,
will be deducted from the contractor's subsequent bill/ performance security, as
applicable.
19.2 The contractor's full and extreme liability under this clause shall be satisfied by the
payment to the owner of the extra cost, of such replacement procured including
erection as provided for in the contract, such extra cost being the ascertained
difference between the price paid by the Owner for such replacements and the
Contract price by portion for such defective equipment/ materials/work and
repayment of any sum paid by the Owner to the Contractor in respect of such
defective equipment/material. Should the owner not so replace the defective
equipments/materials, the Contractor's extreme liability under this clause shall be
limited to repayment of all sums paid by the owner under the contract for such
defective equipment/materials.
20.0 IMPORT LICENCE AND FOREIGN EXCHANGE.

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No foreign exchange or import license will be provided to the contractor in
connection with this contract.
21.0 CONTRACTOR'S DOCUMENTS, DRAWINGS AND INSTRUCTIONS MANUAL
The Contractor shall be responsible for developing detailed drawing for power sub-
stations, distribution sub-stations, lines and BPL service connections including all
equipments and materials to the requirement as indicated. The contractor may adopt
drawings as already approved by the Board.
22.0 MISTAKES IN DRAWINGS
The Contractor shall be responsible for and shall pay for any alterations of the work
due to any discrepancies, errors of omissions in the drawings or other particulars
supplied by him whether such drawings or particulars have been approved by the
Board or not.
If any dimensions figured upon a drawing or a plan differ from those obtained by scaling the
drawing or plan, the dimensions as figured upon the original drawing of plant shall be taken as
correct.
23.0 MATERIALS AND WORKMANSHIP.
All materials used in the manufacture of the equipment shall be selected from the
best available for the purpose, considering strength, durability and best available
engineering practice. Liberal factors of safety shall be used throughout the design
and specially in the design of all parts subject to alternating stressed or shocks.
All the works shall be performed and completed in thorough workmanship like
manner and shall follow the best modern practice in the manufacture of high-grade
equipment not withstanding any omissions in the specifications. Casting shall be
free from blowholes, flaws, cracks or other defects and shall be smooth, close
grained and true forms and dimensions.
No plugged or filled-up holes or other defects will ordinarily be allowed. Such
castings are liable to be rejected.
However, the Contractor may rectify minor castings defects by welding or other
methods in accordance with the standard manufacturing practice provided such
rectification does not affect the strength of the casting or impair the efficient
working of the plant and prior approval of the Purchaser is obtained for the same.
24.0 COMPLETENESS OF EQUIPMENT :

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The equipment shall be complete in every respect with all mountings, fixtures and standard accessories, which
are normally supplied even though not specifically detailed in the specification. The Contractor shall not be
eligible for any extra payment in respect of such mountings, fittings, fixtures and accessories which are needed
for safe operation of the equipment as required by applicable codes of the country though these might not have
been included in the contract.
All similar components parts of similar equipment supplied shall be interchangeable with
one another. The various equipment to be supplied under this contract shall be subject to the
Purchaser's approval.
25.0 INSPECTION AND TESTING AT CONTRACTOR'S PREMISES:
25.1 Level-1 Inspection
The following equipments/ materials shall be inspected by the owner or their
authorised authority at manufacturer/ supplier premises before its dispatch. A prior
notice of 15 days from the inspection date (s) shall be required from contractor.
a. Energy meter & CMRI
b. Transformer, CT, PT
c. Insulator (HV type)
d. Cables (HT and LT)
e. Conductor
f. VCB
g. A.B. Switch/ Isolator
Level-2 Inspection
The following equipments / materials shall be offered for inspection at
manufacturer /supplier premises with prior notice of twenty one days. In case, the
inspection is not conducted by owner within stipulated time, the contractor shall
have option to dispatch equipment / materials to site without further confirmation
and associated Customer Hold Points (CHP) will be read as Test Certificates (TCS)
for equipment acceptability. This condition will in no way absolve the
responsibility of contractor to provide equipment / materials as per requirement of
contract. The dispatch document shall include test reports and other documents as
stipulated in the contract.
a. Pole
b. HG Fuse / DO Fuse
c. Distribution Box
d. Lightening Arrestor
e. Control and Relay panel
f. Battery charger

Level-3 Inspection
The following equipments / materials shall be supplied to site without pre

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dispatch inspection by the owner. The equipment / materials shall be supplied as
per technical specification and REC standard drawing/ approved drawing. Such
waival of inspection shall in no way absolve the responsibility of contractor to
provide equipment / material as per requirement of contract. The dispatch
document shall include test reports and other documents as stipulated in the
contract.
a. Earthing materials
b. G.I. Items
c. M.S. fabricated items
d. Danger Board / sign Board
e. Nuts & Bolts
f. PVC spacers
g. Preformed Jointing sleeves
h. ABC accessories
i. Guy & Shackle insulator
j. Al. binding wire/ barbed wire
k. Preformed insulator binding
l. Lamp holder & switch (5A), Light fittings
m. PVC pipe (all sizes)
n. Battery set
25.2 During the course of manufacturing the Employer or his authorized representative
shall have access to supplier / sub-suppliers works at all reasonable times for the
purpose of witnessing the manufacturing, inspection and testing of all components
sub-assembly and assembly.
25.3 Before using the inspection call the supplier shall ensure that all the materials for the
lot to be inspected is ready in all respects. If at the time of visit of inspector the
supplier fails to offer the material as per lot of the supply order or some of the tests
are not conducted or any items / equipment is found defective and would need
reoffering at a later date thereby requiring additional visit of the inspector, the
expenditure incurred by BSEB towards the visit of the inspector shall be charged to
the supplier as per BSEB rules and same shall be recovered from his bills.
25.4 All the materials furnished shall be of tested quality and subject to rigid inspection
and testing as specified in the Technical Specification and international standard.
No material shall be dispatched until all tests, analysis and shop inspection have
been completed and certified copies of results of tests, analysis have been accepted
and dispatch instruction issued by the Chief Engineer (RE).
25.5 The Board reserves the right to outsource the pre-dispatch inspection of materials
wholly or partly and also for waival of inspection, if so needed.

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25.6 Quality assurance shall be undertaken in the following areas of the project
implementation as per REC norms:-
a. Quality of material/equipment being supplied
b. Quality of works in the field.
26.0 TESTS ON COMPLETION AND COMMISSIONING AT SITE:
26.1 All tests on equipments at works shall be carried out before dispatch as per
technical specifications & standards like I.E.C., Indian Electricity rule, I.S. S. etc.
26.2 All pre-commissioning test of all equipments and plants shall be carried out at site as per the specifications and standard,
I.E.C. specifications, Indian Electricity rule, I.E.C., REC specifications etc.
26.3 Inspection and tests at site during erection and on completion of erection shall he
carried out under supervision of Contractors engineer in presence of the Board's
representative on any plant and/or equipments to satisfy the guaranteed
performance of each equipment and the whole installation. Immediately after the
plant & equipment is ready for commissioning, it shall be put on trial load for two
weeks to furnish proof of satisfactory working and performance.
26.4 The contractor shall give to the Engineer 21 days notice of the date after which he
will be ready to make the Tests on completion (herein after called as the Tests)
unless otherwise agreed, the tests shall take place within 14 days after the said date
on such day or days as the Engineer shall notify the contracts.
26.5 If the tests are being unduly delayed by the contractor, the Engineer may by notice require, the contractor to make the tests
within 21 days after the receipt of such notice. The contractor shall make the tests on such days within that period as the
contractor may fix and of which he shall give notice to the Engineer.
If the Contractor fails to make the Tests within 21 days, the Engineer may himself proceed with the tests. All tests so made by
the Engineer shall be at the risk and cost of the contractor and the cost there of shall be deducted from the contract price. The
tests shall then be deemed to have been made in the presence of the contractor and result of the tests shall be accepted as
accurate.
26.6 If the works or any section fails to pass the tests, the Engineer or the contractor may
require such tests to be repeated on the same terms and conditions. All costs to
which the Employer may be put by the repetition of the tests under this sub clause
or under other relevant clause shall be deducted from the contract price.
26.7 If the Engineer and the Contractor disagree on the interpretation of the test results,
each shall give a statement of his views to the other within 14 days after such
disagreement arises. The statement shall be accompanied by such evidence.
26.8 If the works or any section fails to pass the tests on the repetition there of under
para 26.7, the Engineer, after due consultation with the Employer and the
contractor, shall be entitled to

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(a) Order one further repetition of the tests under the conditions of sub para
26.7.
V. OR
(b) Reject the works or section in which event the Employer/Purchaser shall
have the same remedies against the contractor as are provided under sub
clause regarding failure to remedy defects.
VI. OR
(c) Issue a taking over certificate, if the Employer/Purchaser/Board so
wishes, not withstanding the works are not complete. The Contract price
shall then be reduced by such amount as may be agreed by the
Employer and the Contractor or, failing agreement, as may be
determined by arbitration.
26.9 As soon as the works or any section thereof has passed the tests, the Engineer shall
issue a certificate to contractor and Employer to that effect.
27.0 TAKING OVER
27.1 The work shall be taken over by the Employer when they have been completed in
accordance with the contract, except in minor respects do not affect the use of the
works for their intended purpose, have passed the Tests on Completion and a taking
over certificate has been issued or deemed to have been issued in accordance with
subsequent para 27.2. The Contractor shall furnish village wise completion report
with layout map of the network, pole schedules and bill of materials, abstract
statement of details of power sub-stations, 33 KV lines , 11 KV and LT lines with
classification, length, and Distribution transformers capacity details villages wise
and other details of associated works. The contractor will maintain village wise and
BPL wise assets register and submit the same with handing over documents for
capitalization of assets.
27.2 When all performance tests and acceptance tests have been successfully carried out for the power sub-stations and lines for
satisfactory performance for the period of 2 weeks from the date of commissioning, the concerned Electrical Superintending
Engineer shall issue an acceptance certificate and take over the complete project. Issue of taking over certificate shall not
absolve the contractor of their / his / her contractual obligation of completing the work of power sub-stations and associated
lines for guaranteed operation and performance of the same as per the specifications.
27.3 If the works are divided into different supply sections of the Board, the contractor may apply for separate taking over
certificates for each such supply section.
28.0 REJECTION OF DEFECTIVE PLANT AND EQUIPMENT;
If the completed plant and equipment or any portion thereof, before it is taken over
under clause "Taking Over" be found defective or fails to fulfill the requirements of
the Contract, the engineer shall give the Contractor notice setting forth particulars

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of such defects of failure and the contractor shall forthwith make good the defective
plant/equipment or alter the same to comply with the requirements of the contract
at his cost. Should he fail to do so within a reasonable time, the Purchaser may
reject and replace at the cost of the Contractor the whole or any portion of the
plant/equipment as the case may be, which is defective or fails to fulfill the
requirements of the contract. Such replacement shall be carried out by the
Purchaser within a reasonable time and at a reasonable price during the period and
where reasonably possible to the same specifications and under competitive
condition. The Contractor's full and extreme liability under this clause shall be
satisfied by the payment to the Purchaser of the original contract price including
charges for erection and/or supervision of erection plus the difference, if any,
between the replacement price of the equipment including charges and/or
supervision of erection and the original contract price including charges for
erection and/or supervision of erection in respect of such defective plant/
equipment should the purchaser not so replace the rejected plant/equipment within
a reasonable time the contractor's full and extreme liability under this clause will be
satisfied by the repayment of all money paid by the Purchaser to him in respect of
such plant.
In the event of such rejection, the Purchaser shall have the right to operate
any or all equipments as soon as and as long as it is in operating conditions, to
enable him to obtain necessary replacement except that this shall not be construed
to permit operation of any equipment which may become damaged by such
operation before any required alterations or replacement has been made by the
Contractor at such times as directed and in such manner as will cause the minimum
interruption in the use of the equipment by the Purchaser. Nothing in this clause
shall be deemed to deprive the Purchaser or effect any right under the contract
which he may otherwise have in respect of such defects or deficiencies or in any
way relieve, the contractor of his obligations under the Contract.
29.0 ENGINEER-IN-CHARGES DECISION
In respect of all matter which are left to the decision of the Engineer-in-Charge,
including the granting or withholding of certificates, the Engineer-in-Charge shall,
if so required, to do so by the contractor, give in writing decision thereon. EEE of
concerned Electric Supply Division or officer so authorized shall be Engineer-in-
Charge.
30.0 CERTIFICATE NOT TO AFFECT.THE RIGHTS OF THE PURCHASER
OR THE CONTRACTOR

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No certificate of the Engineer nor any account of payment made by the Purchaser,
not any extension of time for the execution of the works by the Contractor, shall
affect or prejudice the right of the Purchaser against the Contractor or relieve the
contractor of his obligations for the due performance of the contract or be
interpreted as approval of the work done or of the materials supplied and no
certificate shall create liability on the Purchaser to pay for alterations, amendments,
variations or additional work, not ordered in writing by the purchaser or discharge
the liability of the contractor for payment of damages, losses etc. nor shall any such
certificate nor the acceptance by him of any sum paid on account or otherwise,
affect or prejudice the rights of the Purchaser against the Contractor.
31.0 NEGLIGENCE :
If the contractor shall neglect to execute the work with due diligence and
expedition or shall refuse or neglect to comply with any reasonable orders given to
him in writing by the Engineer/Board in connection with the work, or shall
contravene the provisions of the contract, the Purchaser may give notice in writing
to the contractor calling upon him to make good the failure, neglect or
contravention complained of should the contractor fail to comply with such notice
within a period considered reasonable by the Purchaser from the date of service
thereof, in the case of a failure, neglect or contravention, incapable of being made
good within that time, or otherwise within such time as may in the opinion of
Purchaser be reasonable necessary for making it good then and in such case the
Purchaser shall have the option and be at liberty to take the work wholly or in part,
out of the Contractor's hand and may carry on the work envisaged in the contract
either by himself or by his agents or may re-contract at reasonable price with any
other person or persons to execute the same or any part thereof and provide other
materials, tools, tackle or labour for the purpose of completing the works or any
part thereof. In such event, the Purchaser shall without being responsible to the
Contractor for fair wear and tear of the same, be entitled to seize and take
possession and have free use of all materials, tools, tackles or other things which
may be available at the site, for use at any time in connection with the work to the
exclusion of any right of the Contractor over the same and the Purchaser shall be
entitled to retain and apply and balance sum which may otherwise be than due on
contract to Contractor or such part thereof as may be necessary, to the payment of
the cost of execution of such work as aforesaid.

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If the cost of executing the work as aforesaid shall exceed the balance due
to the contractor and the Contractor fails to make good the deficit, the said
materials, tools, tackles construction plant/equipment or other things, the property
of the Contractor as may not have been used up in the completion of the works,
may be sold by the Purchaser and the sales proceeds of such sale shall be paid by
the contractor on the certificate of the Engineer, but when all expenses, costs and
charges incurred in the completion of the work are paid by the contractor all such
materials, tools, tackles, construction plant or other things not used up in the
completion of the work and remaining unsold shall be removed by the Contractor .
32.0 POWER TO VARY OR OMIT WORK.
No alterations, under the contract shall be made by the contractor except as directed
in writing by the Purchaser, but the purchaser shall have full power subject to the
provision hereinafter contained from time to time during the execution of the
contract by notice in writing, to instruct the Contractor to make such variation
without prejudice to the contract and the contractor shall carry out such variations
and be bound by the same conditions as far as applicable, as though the same
variation occurred in the contract.
If any suggested variations would, in the opinion of the contractor, if carried out, prevent him from fulfilling any of his obligations,
or guarantees under the contract, he shall notify the Purchaser thereof in writing and the Purchaser shall decide forthwith whether or
not the same shall be carried out and if the Purchaser confirms his instructions, the Contractor's obligations and guarantees shall be
modified to such an extent as may be justified.
33.0 TERMINATION OF CONTRACT :
At any time during the term of this contract the Purchaser may terminate the contract due to change in policies of Government of
India and/or the State Government or for any other reason, by issuing notice to the contractor to that effect. In respect of such
materials that is complete and ready for transportation within thirty (30) day after such notice, Purchaser may or may not agree to
accept delivery there of at the contract price and terms.

In the event of termination of contract as aforesaid, the Purchaser shall have
the absolute right to encash & appropriate all sums pledged by the contractor to the
purchaser for the due fulfillment of the contract.
All cost, damages or expenses which the Purchaser might have paid for
which under the contract the contractor is liable, may be deducted by the Purchaser
from any money due or becoming due to the contractor under the contract, or may
be recovered by action of law or otherwise from the contractor.
In the event of recovery to the necessary extent becoming impossible owing
to insufficiency of the performance bond and amount with held, the balance due to

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the Purchaser, may be recovered in any way, the Purchaser may deem fit. In
addition, liquidated damages will be paid by the contractor as per the tender norm.
The contract performance guarantee will remain valid for full value and full
period after termination.
34.0 DEDUCTION FROM CONTRACT PRICE.
Deductions from the contract prices shall be made for the items, which are executed
less than the quantity specified in tender/specifications/order.
35.0 SUBLETTING OF CONTRACT
35.1 The contractor shall not without the consent in writing of the purchaser sublet any
substantial part of the contract other than for minor details, or for any part of the
works of which the makers are named in the contract, provided that any such,
content shall not relieve the contractor from any obligation, duty or responsibility
under the contract.
35.2 The contractor shall not subcontract whole of the works.
35.3 The contractor shall be responsible for the acts, defaults and neglects of any sub
contractor, his agents or employees as fully as if they were the acts, defaults or
neglects of the contractor, his agents or employees.
36. PATENT RIGHTS :
The contractor shall be fully responsible for and wholly indemnify the Purchaser
for all cost, damages and losses caused to him for infringement of patent Rights of
any other manufacturer in respect of materials, equipment, design etc manufactured
or supplied by the contractor. The forgoing paragraphs state entire liability of the
Contractor for patent infringement.
37.0 DEATH, BANKRUPTCY, ETC
37.1 If the contractor shall die or dissolve or commit any act of Bankruptcy or being a Corporation to be wound up except for
reconstruction purposes or carry on its business under a receiver, the executors, successors or other representatives in law of the state of
the contractor or any such receiver, liquidator, or any person in whom the contract may become vested, shall forthwith give notice
thereof in writing to the purchaser and shall for one month, during which he shall take all responsible steps to prevent stoppage of the
work, have the option of carrying out the contract subject to his or their providing the value of works for the time being remaining
unexecuted, provided however that nothing above said shall be deemed to relieve the contractor or his successors of his or their
obligations under any circumstances. In the event of stoppage of the works, the period of the option under this clause shall be fourteen
(14) days only. Provided that, should the above option be not exercised, the contract may be terminated by the Purchaser by notice in
writing to the contractor, and the same power and provisions reserved to the purchaser in clause " Negligence" in the event of taking the
workout of the contractor's hands shall immediately become operative.
37.2 If the contractor is an individual or a proprietary concern and the individual or the
proprietor dies and if the contractor is a partnership concern and one of the partners
dies then unless the Owner is satisfied that the legal representatives of the

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individual Contractor or the proprietor of the property concern and in case of
partnership the surviving partners are capable of carrying out and completing the
contract, the Owner shall be entitled to cancel the contract as to its incompleted part
without being in anyway liable to payment of any compensation to the estate of
deceased Contractor and/or to the serving partners of the contractor's firm on
account of the cancellation of the Contract. The decision of the owner that the legal
representatives of the deceased Contractor or serving partners of the contractor's
firm cannot carry out and complete the contract shall be final, and binding on the
parties. In the event of such cancellation, the Owner shall not hold the estate of the
deceased contractor and/or the serving partners of the estate of the deceased
contractor and/or the surviving partners of the contractor's firm liable to damages
for not completing the contract.
38.0 AGREEMENT:
The successful tenderer(s) upon notice from the Board shall have to execute an
agreement with the Board in contract agreement form appended with this
specification within 30 days of issue of LOA. The agreement shall be submitted in
6 copies of which three will be on pie paper affixed with special adhesive stamp
worth Rs.200.00 (Rs. Two hundred) only or as applicable at the time of execution
duly embossed by the treasury office. These documents/agreements shall have to be
prepared and produced by the tenderer free of cost. The agreement shall be
executed after submission of the contract performance guarantee acceptable to the
Board within 30 days of LOA. If the bidder fails to submit contract performance
guarantee and execute agreement within the stipulated period, 15 days notice will
be given and after which LOA may be cancelled.
39.0 REPORTS AND PHOTOGRAPHS
During the various stages of work progress, the contractor shall at its own
cost submit computer generated periodic progress reports/ MIS reports as may be
reasonably required by the Engineer-in-Charge with such materials as charts,
networks, photographs containing dates, test certificates etc. Such reports shall be
in format and size as may be required by Engineer-in-Charge and shall be
submitted in at least three copies, or as required. Report for assets capitalization
shall also be submitted in appropriate format to be decided in consent with the
Engineer-in-Charge.
40.0 CLOSURE OF PROJECTS
Closure proposal will be prepared by the contractor after completion of the

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project or as per decision of the Owner for closure of the project.
The details of supplied materials & works executed as per the contract will
be prepared by the Contractor and reconciled with the Engineer to his
satisfaction.
41.0 LEFT OVER BALANCE MATERIALS
During closure, the unused left over materials will be taken back by the
contractor. The unused materials will be lifted from the site on their own cost by
the contractor.
42.0 ROUTE IDENTIFICATION
The village wise, habitation wise as well as 33 & 11 KV network route
identification will be carried out by the contractor in consultation with field
officers. A detailed route diagram will be prepared by the contractor indicating the
existing infrastructure, proposed infrastructure under RGGVY & under State Plan
separately in a village/tola. Contractor has to segregate the physical & financial part
of the assets proposed to be created under RGGVY & State Plan separately which
is required for separate accountability of works. As detailed above, village wise &
tola wise diagram indicating HT/LT network, distribution transformer, BPL
connection to be energized will be prepared by the contractor. The drawings/
reports, duly recommended by the Electrical Executive Engineer of the concerned
Division will be got approved by the Superintending Engineer of the concerned
circle or the officer so authorized by BSEB for this purpose, prior to execution of
the work within the scope of LOA. Any deviation, beyond the prescribed scope of
work will be got approved by the Chief Engineer (RE).
In course of execution any deviation within the scope, will be done in consent with
the Electrical Superintending Engineer of the concerned circle or authorized officer
of BSEB for which revised drawing will be got approved.
43.0 CORRESPONDENCE:
43.1 Neither any Correspondence shall be entertained with the tenderers after the opening of the Price part of the tender nor any
letters which imply any change in the equipment or in the price thereof shall be entertained after opening of the price part of
the tender. Any approach from the Tender's representative or his agents trying to influence the decision of the tender
officially or otherwise shall render the tender liable to be summarily rejected. Queries which are raised from this office
regarding materials offered or works should be replied within fifteen (15) days of the date of dispatch of such letters from this
office failing which tenders will be finalized on the basis of information received along with the tenders only. Hence, it will
be in the interest of the tenderers to give complete technical particulars and to strictly adhere to the time schedule in sending
replies.
43.2 Regarding tenders, all correspondence shall be addressed to Chief Engineer (RE),
B.S.E.Board, Vidyut Bhawan, J.L.Nehru Marg, Patna - 800021.

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44.0 COMPLIANCE WITH ACT
All equipments and materials supplied and all works carried out shall comply in all respects with the
requirements of the Electricity Act 2003, Indian Electricity Rules, 1956 or any revision thereof which may be
issued during the currency of the order, RE specifications and with the requirements of any other regulations
and Act in India to which the purchaser may be subjected as well as Board's general specifications and
practices.
45.0 COMPLETENESS OF THE TENDER
Any fittings, accessories which might not have been in the specifications but which
are usual or necessary in the power sub-stations, distribution sub-stations , lines and
BPL service connections including all equipments of similar nature are to be
provided without extra cost. All equipments, power sub-stations and lines etc. must
be complete in all respects whether mentioned in the specification or not.
46.0 INSURANCE
46.1 Insurance for all works, equipments and materials covered under this tender
specification shall be arranged by the contractor.
46.2 All the equipments and materials to be supplied by the contractor shall be kept
completely insured by the contractor from the time of dispatch from the
manufacturer's works up to the completion of erection, testing, commissioning at
site and taking over of the sub-stations & lines by BSEB in accordance with the
contract.
46.3 All the materials, equipments, installations etc. covered under the scope of this
tender specifications shall be kept insured by the contractor against any loss,
damage, pilferage, theft, fire etc. from the point of unloading upto the time of
taking over by the BSEB including handling, transportation, storage, erection,
testing & commissioning etc. The premium shall be paid to the insurance company
by the Contractor. However, details of insurance policy shall be submitted
separately. The insurance value in any case shall not be less than that of payment
already made or proposed to be made to the contractor.
46.4 It will be the responsibility of the tenderer/contractor to lodge, pursue and settle all
claims with the insurance company in case of any damage, loss theft, pilferage, fire
etc. and BSEB will be kept informed about it. The tenderer/Contractor shall be
responsible for the replacement of losses, damages etc. in the execution of the
contract to any equipment/materials either supplied by them or received by them
from BSEB irrespective of the time of receipt of amount on insurance claim. Any

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loss on this shall be to the contractor's account. The contractor shall be totally
responsible with regard to maintenance of all insurance cover.
46.5 Insurance of the employees & workers of the Contractor shall be arranged by the
contractor as per labour law, wherever applicable.
47.0 JURISDICTION OF COURT
All disputes/claims/counter claims for and/or against the Board arising out of
agreement contracts/orders between the Board and the firms shall be subject to the
exclusive jurisdiction of Courts at Patna and no other Court or Arbitrator.
48.0 FORCE MAJEURE
48.1 Force majeure is here in defined as any cause which is beyond the control of the Contractor or the Owner as the case may be,
which they could not foresee or with a reasonable amount of diligence could not have been foreseen and which substantially
affects the performance of the contract, such as:
(i) Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics.
(ii) Acts of any Government, domestic or foreign, including but not limited to war, declared or
undeclared, act of foreign enemies, priorities, guaranties, embargoes.
(iii) Ionizing radiation or contamination by radio-activity from any nuclear fuel or from any nuclear waste
from the combustion of nuclear fuel, radio-active toxic explosives or other hazardous properties of any
explosive nuclear assembly or nuclear component thereof.
(iv) Rebellion, revolution, insurrection, military or usurped power and civil war,
(v) Riot, commotion or disorder, except where solely restricted to the employees of the contractor.
48.2 The contractor or owner shall not be liable for delays in performing his obligations
resulting from any force majeure cause as referred to and/or defined above.
The date of completion will, subject to hereinafter provided, be extended by
a reasonable time even though such cause may occur after contractor's performance
of obligation has been delayed due to other causes.
48.3 If either party considers that any circum stances of force majeure have occurred
which may affect the performance of his obligations he shall promptly notify the
other party and the Engineer thereof.
49.0 CONTRACTOR'S DEFAULT
49.1 If the contractor shall not be executing the works in accordance with the contract or
neglect to execute the works with due diligence and expertise or shall refuse or
neglect to comply with any reasonable order given to him in by the Engineer in
connection with works or shall contravene the provisions of the contract, the
Owner/ Board may give notice in writing to the contractor to make good the failure,
neglect or contravention complained of. Should the contractor fail to comply with

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the notice within 30 (thirty) days from the date, of serving the notice, then and in
such case the Owner shall be at liberty to employ other workmen and forthwith
execute such part of the works as the Contractor may have neglected to do or if the
Owner shall think fit, without prejudice to any other right he may have under the
Contract to take the work wholly or in part out of the Contractor's hands and
recontract with any other person or persons to complete the works or any part there
of and in that event the owner shall have free use of all contractor's equipment that
may have been at the time on the site in connection with the works without being
responsible to the Contractor for fair wear and tear there of and to the exclusion of
any right of the Contractor over the same, and the Owner/Board shall be, entitled to
retain and apply any balance which may otherwise be due on the contract by him to
the contractor, or such part thereof, as may b~ necessary, to the payment of the cost
of the executing the said part of the Works or of completing the Works as the case
may be. If the cost of completing the works or executing a part there of as aforesaid
shall exceed the balance due to the contractor, the Contractor shall pay such excess.
Such payment of excess amount shall be independent of the liquidated damages for
delay which the contractor shall have to pay if the completion of works is delayed.
49.2 In addition, such action by the owner as aforesaid shall not relieve the contractor of
his liability to pay the liquidated damages for delay in completion of Works as
defined in para 8 of this specification.
49.3 Such action by the owner as aforesaid and/or the termination of contract under this
clause shall not entitle the Contractor to reduce the value of the Contract
Performance Guarantee nor the time thereof. The Contract Performance Guarantee
shall be valid for the full value and for the full period of the Contract including
guarantee period.
49.4 It shall be considered as contractor's default if the contractor.
a) Assigns the contract or subcontracts the whole or part of the works
without the Employer's written consent, or.
b) Becomes bankrupt or insolvent, has a receiving order made against him
or compounds with creditors, or carries on business under a receiver, trustee
or manager for the benefit for his creditors or goes into liquidation.
c) Is in breach of his obligations under the contract in respect of his
obligations under para 50, 51, 52 & 53 in such a manner as to cause the

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Employer fundamentals to lose all trust in the contractor's ability to perform
the contract to completion, the employer may, after having given 15 days
notice to the contractor, terminate the contract and expel the contractor from
the site.
Any such expulsion and termination shall be without prejudice to any other
rights or powers of the Employer, the Engineer or the contractor under the
contract.
49.5 The Engineer shall, as soon as possible after such termination, certify the value of
works and all sums then due to the contractor, if any, as at the date of termination
in accordance with payment terms.
49.6 The Employer shall not be liable to make any further payments to the contractor
until the works have been completed'. When the works are so complete, the
Employer shall be entitled to recover from the contractor the extra costs, if any, of
completing the works as per the contract. If there is no such extra cost, the
Employer shall pay any balance due to the contractor.
If the Employer is unable to obtain Payment of extra costs from the
contractor, the Employer shall be entitled (and is hereby authorised by the
contractor) to sell any contractor's equipment owned by the contractor or by any
firm or corporation in which the contractor has a controI1ing interest and apply the
net proceeds in or towards the satisfaction of such extra cost.
50.0 TERMINATION OF CONTRACT ON OWNER'S INITIATIVE
The Owner/Board reserves the right to terminate the contract either in part or in full due to the reasons other
than those mentioned under clause of contractor's default. The Owner shall, in such an event give 15 (fifteen)
days notice in writing to the contractor of his decision to do so.
The contractor on receipt of such notice shall discontinue the work on the
date and to the extent specified in the notice, make all reasonable efforts to obtain
conciliation of all orders and contracts to the extent they are related to the work
terminated and terms satisfactory to the Owner, stop all further sub-contracting or
purchasing activity related to the work terminated, and assist the Owner in
maintenance, protection and disposition of the works under the contract by the
Owner.
50.1 The owner reserves the right to suspend and reinstate execution of the whole or any
part of the work without invalidating in provision of the contract. Orders for

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Suspension or reinstatement of the works will be issued by the Engineer to the
contractor in writing. The time for the completion for the work will be extended for
a period equal to the duration of the suspension. .
51.0 SAFETY PRECAUTIONS
The contractor shall observe all applicable regulations regarding safety on the site.
Unless other wise agreed upon,' the contractor shall from the commencement of work
on site until taking over provide:
a) Fencing, lighting, guarding and watching of the works.
b) Temporary road ways, footways, guards and fences which may be
necessary for the accommodation and protection of Owners and Occupiers
of adjacent property, Public and others.
52.0 COMPLIANCE WITH STATUTES, REGULATIONS AND LAWS
52.1 The contractor shall, in all matters arising in the performance of the contract,
comply in all respects with, give all notices and pay all fees required by the
provisions of any National or State statute, ordinance or other law or any regulation
or bye-law of any duly constituted authority.
52.2 The contractor shall comply with the laws of the country of manufacture of the
plant, and the laws of the country where the plant is to be erected so far as such
laws concern the manufacture, erection and operation of the works.
53.0 OBTAINING CLEARANCES, CONSENTS AND LICENCES
The contractor shall be responsible for obtaining, with the agreement and assistance
of the Engineer, all necessary clearances, consents, licenses and permissions. These
shall be obtained in sufficient time to ensure that the construction and
commissioning programme can be achieved within the time for completion.
54.0 LIABILITY DUE TO LABOUR WAGES, LAWS, ETC.
In case, the employer becomes liable to pay any wages or dues to the labour or any
Government Agency under any of the provisions of the Minimum wages act,
Workmen compensation Act, Contract Labour Regulation Abolition Act or any
other law due to act of omission and commission of the contractor, the Employer
may make such and shall recover the same from the contractor's bills.
55.a MANNER OF EXECUTION
All plants to be supplied shall be manufactured and all works to be done shall be
executed in the manner set out in the contract

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Where the manner of manufacture and erection is not set out in the contract
the work shall be executed using the degree of skill, diligence and care which
would be reasonably and ordinarily expected from a skilled and experienced
National contractor or equipment manufacturer engaged in the same type of under
taking under the same or similar circumstances.
In either case, all plants to be supplied shall be manufactured and all works
to be done shall be executed to the satisfaction of the Engineer.
55.b Board's existing redundant infrastructure wherever available will be used in the project
after proper accounting.
56. FRUSTRATION OF CONTRACT
56.1 In the event of frustration of the contract because of supervening impossibility in
item of section 56 of the Indian contract act, the parties shall be absolved of their
responsibility to perform the balance portion of the contract, subject to provisions
contained in sub clause 56.3 below.
56.2 In the event of non-availability or suspension of funds for any reasons whatsoever (except
for reason of willful or flagrant breach by the Owner) and /or Contractor then the works
under the contract shall be suspended. Also if the Owner is unable to make Satisfactory
alternative arrangements for financing to the contractor in accordance with the terms of
Contract within (3) three months of the event, the parties here to shall be relieved from
carrying out further obligation under the contract treating it as frustration of the contract.
56.3 In the event referred under clauses 56.1 & 56. 2 above the parties shall mutually
discuss to arrive at reasonable settlement on all issues including amount due to
either party for the work already done on "quantum merit" basis which shall be
determined by mutual agreement between the parties.
57.0 DEFINITION OF TERMS
In constructing these General Conditions and the annexed Specifications the
following words shall have the meanings herein assigned to them unless there is
something in the subject inconsistent with such construct:
The Contractor, tenderer shall mean person, or a company firm or an
incorporated company whose tender has been accepted by the Purchaser and shall
include his/its heirs, executors, representatives and assignee. The "Board/Purchaser/
Owner/Employer" shall mean the Bihar State Electricity Board whose Registered
Office is situated at Vidyut Bhawan, J.L. Nehru Marg, Patna -800021, Bihar, India
and shall include its successor in office and permitted assigns.

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1 The "Engineer" shall mean an Officer of the Purchaser as may be
only appointed and authorised in writing by the Purchaser to act as
the Engineer on its behalf for the purpose of the contract.
1 The "Contractor Tenderer" shall mean person, or a company firm or
an incorporated company whose tender has been accepted by the
Purchaser and shall include his/its heirs, executors, administrators,
representatives and assign.
1 The 'Inspector' shall mean any firm or person or a company may be
duly appointed and authorised in writing by the Purchaser to inspect
plant, equipment and works included in the Contract.
1 "Plant" "Equipment", Work" or" Works" shall mean and include
tools, plant, machines, stores and materials of all kinds to be
provided and work to be done and services to be rendered by the
Contractor.
1 The "Contract" shall mean the agreement between the Employer and
the contractor for execution of the works incorporating the
conditions, specification, Employer's drawing & Contractor's
Drawings, Priced and completed schedules and include the various
terms and conditions contained in the tender specifications, the
tenderer's offer against such specifications and the results arrived at
during subsequent deliberations as mutually agreed upon arid
embodied in the LOA/Agreement and also all amendments/additions
thereof.
1 "Contract Agreement" means the document recording the terms of
the contract between the Employer and the contractor.
1 "Contract Price" means the sum stated in the contract Agreement as
payable to the contractor for the execution of the works. The
Contract Price shall be fixed and shall not be subject to contract
price adjustment or exchange rate fluctuations, except where
expressly stated otherwise in the contract.
1 The word 'Site' shall mean the site of proposed work as detailed in
the specification or any other place where the work is to be executed
under the contract.

Page 56 of 67

1 "Tests on completion" shall mean such tests as are prescribed in the
Specification, B.S.E. Board Standards, I.E. rules, I. S.S. REC
specifications etc. and/or tests mutually agreed upon by the
Purchaser and the Specification.
1 "Performance guarantees" of the plant and equipment shall mean the
guarantees given by the Contractor before taking over of the plant
and equipment by the Purchaser.
1 " Acceptance Tests" shall mean such Tests as are required to prove
the performance guarantees of the plant given by the Contractor
before taking over of the Plant by the Purchaser.
1 "Commissioning" shall mean the first successful operation of the
equipments as per specifications after all initial adjustments, trials,
cleaning as reasonable required at site, if any, have been completed.
1 "Initial operation" or "Reliability Run" shall mean operation of the
contract plant and materials on load to prove satisfactory operation
for specified period, which shall not be less than two weeks after
commissioning of complete sub-station and associated transmission
line.
1 "Commercial use" shall mean that standard of service efficiency and
performance, the equipments are required to attain as contemplated
in the specification/contract.
1 "Guarantee period" shall mean the period of guarantee as explained
under clause "Guarantee" of those General conditions.
1 "Month" shall mean calendar month.
1 " Letter of Award shall mean the Purchaser's letter conveying his
acceptance of the Tender subject to such reservations as may be
stated therein.
1 "Erection Supervision" mean the Supervision services rendered or
exercised by the Contractor during the erection of the Plant and
equipment as explained under clause.
1 "Writing" shall include any. manuscript, typewritten or printed
statement under or over dated signature with seal as the case may be.

Page 57 of 67

1 "Approved" shall mean as approved by the Purchaser.
1 "F.O.R. Destination Price" shall mean delivery free of expenses to
the Purchaser, inclusive of insurance charge, at the works site stores
including unloading and proper stacking.
1 "Section II means a part of the works specifically identified as such
in the contract.
1 "Tonne" shall mean 1000 kilogram Weight. "Gallons" shall mean
imperial gallons, unless mentioned specifically.
Terms and conditions not herein defined shall have the same meanings as are
assigned to them in the Indian Sales or Goods Act (Act III of 1930) failing that in
the Indian Contract Act (Act. IX of 1872) and failing that in the General Clause
Act, 1897,
58.0 CONTRACTOR TO INFORM HIMSELF FULLY
The contractor shall be deemed to have carefully examined the General conditions, supplemental
conditions, specifications, schedules and drawings and also to have satisfied himself as in the nature and
character of the work to be executed and, where necessary of the site conditions and other relevant
matters and details. Any information thus obtained from the Purchaser, the Consulting Engineer or the
inspector shall not, in any way relieve the Contractor from his responsibility for supplying the equipment
and executing the work in terms of the specification including all details and incidental works and supply
of all accessories or apparatus which might not have been specifically mentioned in the specification or
drawings, but otherwise necessary for ensuring complete erection and safe and efficient commercial
working of the equipment.
59.0 DESIGN REQUIREMENT
(A) All equipment and materials shall be designed and manufactured in
conformity will Standards stated hereinafter. All provisions of Indian
electricity Rules concerned, I.S.S., REC specifications Board's standard
practices have to be complied with.
(B) WIND LOAD:
Structure and outdoor equipment shall be designed to withstand a wind load
as set forth in the latest revision of lS: 875.
(C) EARTHQUAKE
The equipment shall be designed to resist lateral inertial forces developed in
each corresponding mass centre due to seismic ground motion. The

Page 58 of 67

structural parts and their anchorages shall be designed to withstand
earthquake range of the Zone.
(D) SAFETY FEATURES:
The Contractor shall provide adequate guards for the equipment to prevent
all sorts of hazard and to safeguard personnel and property.
All Safety devices shall be in accordance with the applicability of the
Government regulations and statutory requirements in force
(E) MEASUREMENT SYSTEM
All instrument/recorders etc. will be calibrated in the metric (C.G.S./MKS)
system of units. In drawings or specifications wherever both Metric and
British units are indicated; the contractor shall indicate the equipment
dimensions in both the units. Location marking of the equipments shall be
in C.G.S. (Metric) units.
( F) ACCESSIBILITY:
Special attention shall be given to the design, arrangement and assembly of
all equipment to ensure ease of maintenance and renewal of parts.
(G) STANDARD EQUIPMENT & MATERIALS AND ALTERNATES:
(i) Equipment, material and erection supervision and other services shall be complete
in all respects and in strict accordance with the specification, except that alternative
proposals may be submitted where stipulated provisions depart from the Contractor's
standards, provided that the substitutions are approved as equivalent by the Board and
the reasons therefore are stated by the Contractor in his proposal together with the
amount of money to be added or deducted in the proposal as a result of such
substitutions.
(ii) Any request for substitution after the contract is awarded shall be
accompanied with the difference in price and such substitution does not
cause any addition to the contract price.
(iii) All work shall comply in all respects with the requirements of the
latest edition of the relevant Indian Standards, International Electro
Technical Commission (IEC) Standards, REC specifications or any
other equivalent better Standards and Board's Standard practices.
(iv) Where conflicts occur between any of the Laws, rules, regulations
standards, and so-forth, specified herein, the more stringent
requirements shall govern the work.

Page 59 of 67

60.0 EXCISE DUTY AND SALES TAX
60.1 The tenderers shall quote their price structures mentioning all taxes & duties, freight & insurance
separately except State and local taxes as per bid proposal. State Entry Tax or local taxes eg. Entry
tax / octroi etc shall be borne by the State / BSEB
60.2 Concessional Sales Tax declaration forms, as admissible, would be issued to the Contractor on request, for all items (as
identified in the price schedule of the bid) to be supplied directly by the contractor as well as for the items to be supplied by
the sub-suppliers as sale in transit.
61.0 CONSTRUCTION OF THE CONTRACT
Notwithstanding anything stated elsewhere in the bid documents, the contract to be
entered into will be treated as a divisible Supply and Erection Contract Award shall
be placed on the successful Bidder as follows:
(i) First Contract: - For supply of all equipment and materials.
(ii) Second Contract: For erection including civil works, testing and
commissioning including performance testing in respect
of all the equipment supplied under the "First Contract"
and any other services specified in the Bid Documents.
(iii) Both these contract will contain interlinking cross fall
breach clause specifying that breach of one contract will
constitute breach of the other contract.
61.2 In case of divisible supply and erection contract, or where the owner hands over his
equipment to the contractor for executing, then the contractor shall at the time of
taking delivery of the equipment/dispatch documents be required to execute an
Indemnity Bond in favour of the Owner in the form acceptable to the Board for
keeping the equipment in safe custody and to utilize the same exclusively for the
purposes of the said Contract. Samples of proforma for the Indemnity Bond is
enclosed in the tender specification.
61.3 The contract shall in all respect be construed and governed according to laws.
61.4 It is clearly understood that the total consideration for the contract(s) has been
broken up into various components only for the convenience of payment of
advance under the contract (s) and for the measurement of deviations or
modifications under the contract (s).
61.5 The total contract price shall be the sum of the prices for the supply of all
equipments as well as materials and the prices for all other services like inland

Page 60 of 67

transportations, insurance, installation, testing and commissioning etc inclusive of
all the duties and the taxes.
61.6 Bidders are required not to fabricate the contract price of supply and erection
portion of the contract and should quote actual value.
The total quoted lump-sup price for erection portion of the contract shall not
be less than 20 % of the total contract price. If a tenderer quotes less than 20 % of
the contract price, the payment of supply portion will be restricted upto 80 %
62.0 RIGHT OF CHIEF ENGINEER
62.1 The Chief Engineer (RE) reserves the right to accept or reject part or whole of any
or all of the tender without assigning any reason.
62.2 The Chief Engineer (RE) reserves the right to cancel whole or part of the awarded
contract without assigning any reason of those firms which are found defaulters of
delayed work.
63.0 INFORMATION REQUIRED WITH THE PROPOSAL
63.1 The tenderers must indicate the name of the manufacturer, the type or model of
each principal item of equipments and/or materials proposed to be supplied. The
tender shall also contain drawings and descriptive materials, indicating general
dimensions and the material from which the parts are manufactured and principles
of operation.
63.2 The above information shall be provided by the tenderer in the form of separate
sheets, drawing, catalogues etc. in two copies.
63.3 Any tender not containing sufficient descriptive material to describe accurately the
equipment and/or materials proposed may be treated as incomplete and hence may
not be considered. Such descriptive materials and drawings submitted by the
tenderer will be retained by the purchaser. Any major departure from these
drawings and descriptive materials submitted wilt not be 'permitted during the
execution of the contract without specific written permission of the purchaser.
63.4 Oral statements made by the tenderer at any time regarding quality, quantity or
arrangement of the equipment and/or materials or any other matter will not be
considered.
63.5 Standard catalogue and other documents may be used in the tender to provide
additional information and data as deemed necessary by the tenderer.

Page 61 of 67

63.6 The tenderer shall strictly adhere to the work schedule. He will develop and furnish
a detailed schedule in the form of a master network clearly identifying key phases
in various areas of the work like designs, drawing approval, manufacture, testing at
works and ex-works delivery of the equipment and materials as covered under, this
tender specifications based on the total time allowed for completion of complete
work within time as specified in the specification.
64.0 UNDERSTANING AND CLARIFICATIONS
64.1 The tenderer is required to carefully examine the specifications and documents and
fully inform himself to all conditions and matters which may in any way affect the
performance of the contract or cost thereof. If any tenderer finds discrepancies or
omissions in the specifications and documents or is in doubt as to the true meaning
of any part, he shall at once request in writing for an interpretation/clarifications to
the purchaser in duplicate. The purchaser will then issue interpretation and
clarifications. The tenderer may submit tender but within the date and time as
already specified in this specification. All such interpretations and clarifications
shall form a part of the specifications and documents and accompany the tenderer
proposal.
64.2 Verbal clarifications and information given by the purchaser or his representatives
shall not in any way be binding on the purchaser.
64.3 The Board may organize pre bid meeting with the prospective bidders at a
convenient date for understanding and clarification.
65.0 LOCAL CONDITIONS
65.1 It will be imperative on each tenderer to fully inform himself of all local conditions
and factors which shall have any effect on the performance of the contract or cost
thereof. The purchaser shall not entertain any request for clarifications from
tenderer regarding such local conditions.
65.2 It is understood and agreed that such factors have properly been investigated and
considered while submitting the proposals. No claim for financial adjustments to
any contract awarded under these specifications and documents will be entertained
by the purchaser neither any change in the time schedule of the contract nor any
financial adjustments arising thereof shall be permitted to the contractor, which are
based on the lack of such clear information or its effect on the contract.
66.0 QUANTITY

Page 62 of 67

66.A. The requirement/quantity mentioned in the tender notice and general conditions is
tentative and is subject to increase or decrease. No claim will be entertained for the
decrease in quantity or elimination of items tendered. Any other work required for
completion of the job and not mentioned in the tender specifications shall be done
by the contractor.
The quantity of all equipment/materials given in the Bid Proposal Sheets, Volume
III of the bidding documents are provisional. The variation in quantity shall be
limited to fifty percent (50%) for the individual items and the total variation in all
such items under the contract shall be limited to twenty percent (20%) of the
contract price. For quantity variation of the individual items beyond fifty percent
(50%) the matter shall be referred to the Competent Authority. The Contractor shall
be responsible for supply and execution of such quantity for completion of the
works after approval of Chief Engineer (RE) and they shall be paid for such
finalized quantity at the unit rate indicated in the Letter of Award/ Contract.
66.0 B. If any non schedule item is required due to field requirement during execution of
work which is not covered in the bid proposal, it may be judiciously decided by
BSEB after proper rate analysis in special circumstances.
67.0 Qualification Criteria for selection of Sub-Contractor/Vender:-

67.1 General:- If the Contractor propose the Sub-contractor before award of works,
sub-contractor should fulfill the below mentioned criteria as on the dates of bid
opening and if proposed after award of works, then Sub-Contractor should fulfill
the criteria as on the date of proposal.

A) For Sub-contractors (manufacturers/ Suppliers) of Transformers, Energy Meters,
VCB:-
a. The firm should be registered with the statutory body for manufacturing of
items covered in the Bidding/Contract Documents. ( Copy of the Registration
Certificate to be enclosed)
b. The firm should be in business for at least five years and its annual
manufacturing capacity should be at least five times the ordered quantity.
(Copies of the Documentary evidence to this effect to be furnished)
c. The firm should have supplied similar equipments/item to Central/State Power
utilities in last five years and which are in commercial operation for atleast one

Page 63 of 67

(1) year & two (2) years for transformers & energy meter respectively.
(evidence to be submitted)
d. The firm should have type test certificates (as per relevant BIS) for similar
products of equivalent/higher rating duly certified by reputed testing
laboratories and representatives of central/state power utilities.
e. The firm should have testing laboratories equipped with all testing
equipments/instruments alongwith calibration certificates from
statutory/Regulatory body to carry out all the routine tests in house.
f. The firm should have established Quality control organization.
B) For Sub-contractors (manufacturers/ Suppliers) of Conductors, Cables, Insulators,
Lighting Arrestors, DO Fuse, AB Switch, HG Fuse, Distribution Box.
b. The firm should be in business for at least two years and its annual
c. The firm should have supplied similar equipments/item to Central/State Power
utilities in last two years. (evidence to be submitted)
d. The firm should have type test certificates (as per relevant BIS) for similar
products of equivalent/higher rating duly certified by reputed testing
laboratories and representatives of central/state power utilities.
e. The firm should have testing laboratories equipped with all testing
equipments/instruments alongwith calibration certificates from
statutory/Regulatory body to carry out all the routine tests in house.
f. The firm should have established Quality control organization.
C) For Manufacturers/Supply) Sub-contractors of all other items (Poles, Hardware
etc.)
b. The firm should be in business for at least one year and its annual

Page 64 of 67

c. The firm should have supplied similar items to Central/State Power utilities in
last one years. (evidence to be submitted)
d. The firm should have test certificates (as per relevant BIS) for similar products
of equivalent/higher rating duly certified by reputed testing laboratories and
representatives of central/state power utilities.
e. The firm should have established Quality control lab.
67.2 The Employer reserves the right to reject any proposed Sub-contractors, in case the
proposed Sub-contractors are not meeting the Qualification Criteria
68.0 PREPARATION OF TENDER
68.1 Before submission of the tender, the tenderers are requested to make themselves
fully conversant with conditions of contract, site conditions, specifications,
schedules, drawings and other relevant information so that no ambiguity may arise
in these respects subsequent to the submission of the tender.
Quantity and schedule of items of work for civil, structural and architectural works
required for successful completion of the project up to commissioning are to be
assessed by the tenderer through site inspection and discussion with the B.S.E.B.
personnel.
68.2 Tenders must be submitted on the attached prescribed forms and/ or copies thereof.
The schedule shall be filled in, item-wise in accordance with the instructions and
notes supplementary thereof.
68.3 The tenders shall be submitted in two separate sealed covers. Cover-l shall include
all technical information along with commercial terms and conditions as well as
different schedules duly filled up. Cover II shall include price part.
69.0 THE TENDERER SHALL FILL UP THE SCHEDULE
69.1 (j) The schedule of prices and delivery/erection schedule shall supplement his
tender.
(ii) All information to be supplied by the Tenderer to supplement his tender
shall be furnished.
(iii) Deviation sheets for any deviations, made either in the provisions of the
general conditions of the specifications.
(iv) All other information asked for in the specification, the tenderer shall
submit his tender strictly in accordance with the tender specifications and
terms and conditions laid down in the tender documents.
69.2 Each tenderer must submit his tender in quadruplicate together with the schedule
duly filled up in ink or by typing in English, with the rate and amount in Indian

Page 65 of 67

Rupees(both in figures and words) of the prices and giving all the information and
particulars asked for in the schedule. Each copy of the tender shall be complete in
all respects.
69.3 By the act of submitting a tender for the work, a tenderer will be deemed to have
satisfied himself by actual inspection of the site and locality of the work if so
required, and that the rates quoted by him in the tender will be adequate to
complete the work in all respects according to the specifications and other
conditions and that he has taken into account all conditions and constraints that
may be encountered during its progress whether or not specially provided in the
tender document but necessary for the completion of this work to the entire
satisfaction of the Board.
69.4 Canvassing in any form is strictly prohibited and tenderer found to have resorted to
canvassing shall be liable to have his tender rejected summarily.
69.5 If the tenderer furnishes wrong information in his tender to create circumstances
for the acceptance of his tender, the purchaser reserves the right to reject such
tender.
69.6 Not more than one tender for a work shall be submitted by one tenderer or one Firm
of contractors or one incorporated company.
69.7 No member of the Joint Venture is eligible to quote separately or to associate with
other Joint Venture.
69.8 Tender documents, in which tender is submitted by a tenderer, shall become the
property of the purchaser and the purchaser shall have no obligation to return the
same to the Tenderer.
69.9 The purchaser shall not be liable for any expense incurred by the Tenderer in the
preparation of tender whether his/her tender is accepted or not.
70.0 SUBMISSION OF TENDER
70.1 The completed tender in two copies with all its accompaniment shall be enclosed in
a sealed envelope and so delivered or sent by registered post to the Chief Engineer
(RE) B.S.E. Board, Vidyut Bhawan, J.L. Nehru Marg, Patna- 800021 so as to reach
him on or before the date and hour fixed for receiving the tender .
70.2 The sealed envelope should be super-scribed with the name of work and its notice
inviting tender number for which tender is being submitted, name of the tenderer

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and date of opening as advertised. If forwarded by mail, the sealed envelope
containing the tender must be enclosed in another envelope properly addressed.
70.3 No alteration in the form of the tender will be permitted. All corrections/additions/
alterations in the tender, must be attested by the Tenderer with his dated signature
and official seal.
70.4 All pages of the tender papers, drawings and other accompanying documents shall
be signed over official seal of the tenderer at the lower right hand corner with ink
only and also similarly signed where required, by the Tenderer or any person
holding Power of Attorney authorising him to sign on behalf of the Tenderer before
submission of the Tender.
70.5 Telegraphic Tenders will not be entertained.
70.6 The tender shall contain the name, address of residence and place of business of
person or persons submitting the tender. All signatures shall be dated with official
seal.
71.0 QUALIFICATION OF TENDERS
71.1 The conditions for participation and qualification of tenders shall be as per terms
stipulated under this tender specification. The tenderers must furnish the proof of
work experience presenting certified copies of letter of award with period and value
of contract, completion certificate etc. The tenders of only prima facie qualified
tenderers shall be considered.
72.0 TENDERING
72.1 Tendered prices in the "schedule of prices" and where ever they appear in the
Tender shall be written both in unit price and amount in case of any discrepancy
between unit prices and amount, the unit price will govern. In any discrepancy
between words and figures, words shall prevail. The prices shall be quoted in
Indian Rupee.
72.2 In the "Schedule of Prices" and also wherever prices appear, no erasing and/ or over
writing shall be made. Every correction shall be made by crossing the pen across
the incorrect or un-required portion. Any correction shall bear the dated signature
of the tenderer with official seal. No alteration or modification shall be made in the
various schedules and enclosures, which form part of the contract. Any tender that
is not accompanied by the date and information specified herein or that does not

Page 67 of 67

include rates for all the items, shall be considered incomplete and is liable for
rejection.
72.3 The tenderer may state in the letter forwarding the tender any point he may wish but the purchaser
reserves the right to reject the same or the tender itself if the same becomes a conditional tender
thereby.
72.4 The purchaser reserves the right to award this contract on the basis of unit price of items to be
supplied/erected and also for a lump-sum price.
72.5 The tenderers, whose tender has been accepted and so notified, shall become the "Successful
Tenderer".
73.0 AWARD OF CONTRACT
The acceptance of a tender and awards of contract to one or more than one tenderer,
if considered necessary, rests with the purchaser. It shall not be obligatory on the
part of the purchaser to accept the lowest or otherwise, in whole or in part and to
reject any or all the tenders received, without assigning any reason and no
explanation can be demanded from him by any tenderer in respect thereto.
74.0 ALLIANCES
The tenderer may arrange alliances with qualified partners and should furnish papers
conforming alliances in the tenders. The tenderer should furnish the copy of agreement
of association on stamp paper as detailed in these specifications.
SECTION II
GENERAL TECHNICAL REQUIREMENTS

Page 1 of 49


CONSTRUCTION OF NEW 33/11 KV SUB STATIONS, 33 KV LINES, 11
KV LINES, LT LINES, DISTRIBUTION SUB-STATIONS , BPL
CONNECTION ALONG WITH AUGMENTATION OF EXISTING P/S/S
FOR RURAL ELECTRIFICATION UNDER RGGVY SCHEME

1.0 GENERAL

1.1 Govt. of India has approved a scheme for rural electrification under RGGVY. The rural
electrification works in ARARIA District in Bihar is covered under this scheme.

Poles, transformers, energy meters and other measure equipments should be engraved
RGGVY-II and year of manufacture from the manufacturing unit itself to make its distinction
from earlier erected infrastructure.

1.2 These works are broadly classified into two main categories of works.

1.2.1 33KV Works: Construction of new 33/11 KV Power substations, augmentation of
transformation capacity in existing Power substations, extensions of bays in existing 33/11
Power KV substations and construction of new 33 KV lines & reconductoring of damaged 33
KV line.

1.2.2 11 KV/LT Works : The works are for Rural electrification of households along with BPL
consumers in the villages spread over in the various blocks in the Districts. Construction of
11 KV and LT lines, installation of Distribution Transformers and providing service
connections with Energy meters to Below Poverty Line (BPL) consumers in the district.

1.3 The details of the above works are given below.

2.0 SCOPE

Design, engineering, manufacture, inspection, testing, supply on FOR destination site basis,
transportation, storage, erection, insurance, site testing and commissioning of all items are
required for the execution of the works under the scope of this package.

The Contractor shall be responsible for the overall co-ordination with internal/external
agencies and project management.

2.1 SCOPE FOR 33 KV WORKS:

The scope includes construction of. new 33/11 KV Power substations, augmentation of
transformation capacity in existing Power substations, extensions of bays in existing 33/11
KV Power substations and construction of new 33 KV lines & re-conductoring of damaged 33
KV line.
The 33 KV switchgear and equipment shall be of out door type and 11 KV Switchgear shall
be Indoor type, 33 KV bus shall be the strung bus using ACSR Wolf conductor. The
substations are proposed to be constructed /augmented at the locations mentioned below.
2.1.1 33/11 kV Substations:

SECTION II

Page 2 of 49
2.1.1.1 Scope of work for construction of new 33/11kV substations and Augmentation of
existing 33/11kV substations is summarized in the table given below.

Block-wise 33/ 11 KV New Power Sub-stations
Sr,no. Name of PSS/
Block
(Part-A)
Capacity Sr,no. Name of PSS/ Block
(Part-B)
Capacity
1 Kursakatta 2x5 MVA 4 Bathnaha 2x5 MVA
2 Sikti 2x5 MVA 5 Ghurana 2x5 MVA
3 Bhargama 2x5 MVA 6 Baisathi 3x5 MVA

Augmentation and R & M of Existing PSS
a. Jokihat 2x3.15 MVA to 2x5 MVA
b. Palasi 2x3.15 MVA to 2x5 MVA
c. Raniganj 2x3.15 MVA to 2x5 MVA
d. Narpatganj 2x3.15 MVA to 2x5 MVA
e. Araria 1x5+2x3.15 MVA to 3x5 MVA
f. Forbesganj 3x5+1x3.15 MVA to 4x5 MVA

2.1.1.2 Scope of work for construction of new 33/11kV substations and Augmentation of
existing 33/11kV substations is described below:-
(a) For new 33/11 KV P/S/S :-
(i) Construction of 33KV bay at each sub-stations as per
requirement.
(ii) Construction of 11kV bay at each substation as per
requirement.
(iii) Installation of Power transformer and associated bay
equipment at each substation.
(iv) Installation of 1 no. 100 KVA, 11/0.433 kV, 3 phase
Station Transformer and associated bay equipment at
each substation.
(b) Augmentation of 33 KV bays in existing substations:
Construction of 33 KV/11 KV bay at the existing substations (if
required) and installation of Power transformer along with 33
KV/11KV bay equipments.

SECTION II

Page 3 of 49
2.1.2 Construction of 33 KV Lines
Sr.
No.
Item of Work Unit
Quantity
in Part-A
(under
RGGVY)
Quantity
in Part-B
(under
State
Plan/
BSEB)
Total
Quantity
1 2 3 4 5 6
A 33 KV Works:
1
New 33 KV Lines with ACSR DOG
Conductor
Kms 75 39.00 114.00
2
Reconductoring of 33kV line with
ACSR Dog
Kms 9.75 9.75
4 33 KV New Bay Nos.
Sub-Total (A) : 33 KV Works

2.1.2.2 Construction of 33 kV HT line using ACSR dog conductor on PSC
poles. The work includes route alignment, pole spotting before
construction of the feeders.

2. 1.2.3 Scope of work shall cover engineering, testing, supply on FOR
destination site basis, transportation, storage, erection, insurance,
testing and commissioning of Poles, Insulator & Hardware fittings,
Stay/Guy sets, Conductor & conductor accessories, Jumpering
arrangement at tension pole, Stringing of guard wire etc.

2.2 SCOPE FOR 11 KV/LT WORKS:
2.2.1 The scope of this specification covers each of the following in Araria district of Bihar:

B. 11 KV Works:
1
New Distribution Sub-
Station(s)

(a) 25 KVA (3Ph) Nos. 2944 2558 5502
(b) 63 KVA (3Ph) Nos.

20 20
(c) 100 KVA (3Ph) Nos.

10 10
(d) Section DP with 11 kV Nos. 136

136.00
SECTION II

Page 4 of 49
TPMO
2 New 11 KV Lines

(a) Main line with ACSR
Weasel on PSC
Kms 601.08 248.91 849.99

(b) Main line with ACSR
Rabbit on PSC
Kms 128 128.00

(c) Spur line with ACSR
Weasel on PSC
Kms 901.58 373.54 1275.12

(d) Reconductoring of Ex. 11
KV Line
Kms 250 250.00

(e) 11kV line with insulated
Weasel conductor
Kms

5 5.00
C. LT Works
1 New LT Lines

(a) 1Ph 2W with AAAC
Squirrel
Kms 470.22 248.68 718.90

(b) 3Ph 4W with AAAC
Squirrel
Kms 313.483 165.78 479.26
(c) ABC (3x50 + 1x16 + 1x35) Kms 313.483 265.25 578.73
(d) ABC (2x16 + 25) Kms 208.985 176.83 385.81

(e) 3Ph 4W with insulated
Squirrel
Kms

5 5.00

(f) Conversion of 1Ph 2W LT
line to 3Ph 4W LT Line on
ACSR squirrel conductor
Kms

5 5.00
Sub-Total (C) : LT Works

D. Service Connections
1 BPL Service Connection(s) Nos. 267352 20107 287459

Sub-Total (D) : BPL Service
Connection(s)

33 or 11kV Road Crossing Nos. 5 5.00

Conversion of 11kV line from 2Ph
2W to 3Ph 3W on ACSR Weasel
conductor
Kms 56 56.00

2.2.2 General scope of contractors work envisaged under above package is
i) Construction of new 11 kV line using ACSR rabbit conductor. These
lines shall emanate from existing and new 33/11 kV substations. These
lines shall be referred as Main Line throughout these specifications.
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ii) Construction of new 11 kV line using ACSR weasel conductor. These
lines shall generally be tapped from Main line and in some cases may
emanate from existing/new 33/11 kV substations also. These lines shall
pass through the periphery of the many villages and will act as main spur
line for these villages. These lines shall be referred as Main Line
throughout these specifications.

iii) Construction of new 11 kV line using ACSR Weasel conductor. These
lines shall generally be tapped from main spur line and will mainly be
inside the villages. Guarding shall be installed in these spur lines. These
lines shall be referred as Spur Line throughout these specifications.

iv) Construction of new LT line using Aerial Bunched Cable (ABC) of (2 x
16 + 1 x 25 sq. mm ) size and 1-phase ,2 wire line using ACSR Squirrel
conductor. These lines shall generally be tapped from the LT distribution
box of the 3-phase Transformer.

v) Construction of new three phase LT line using Aerial Bunched Cable
(ABC) of (3 x 50+1x 16 + 1 x 35 sq. mm ) size and 3-phase ,4 wire line
using ACSR Squirrel conductor. These lines shall generally be tapped
from the LT distribution box of 3-phase Transformer

vi) Installation of three phase, 11/0.433kV, 25 KVA, 63 KVA and 100
KVA distribution transformer.

vii) Providing service connection to Below Poverty Line (BPL) consumers
along with electronic energy meters.

viii) Installation of 11 KV line sectionalisers at branch spur lines.

ix) Re-conductoring on existing 11 KV.

Supply, erection, testing & commissioning of all items/material required to complete
the above works in all respect lies in the scope of the contractor.

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Details of above works are described in following sections.

3.0 DETAILED SCOPE OF WORK FOR 33/11 KV SUBSTATIONS
AND 33 KV LINES

3.1 RESPONSIBILITIES OF THE CONTRACTOR

The Contractor shall be responsible for the following activities:

3.1.1 The Contractor shall be responsible for the overall co-ordination with
internal/external agencies, project management, manufacturing, shop testing, packing,
loading, transportation, unloading, insurance (storage and transit), handling, moving
the required equipment and materials to final destination for successful erection,
testing and commissioning of the substation.

3.1.2 Design & engineering of substation and its associated electrical & mechanical
auxiliary systems is included in the scope and includes preparation of single line
diagrams and physical & electrical layouts, erection key diagrams, electrical and
physical clearance diagrams, design calculations for earth mat and Direct Stroke
Lightning Protection (DSLP). Bus Bar, control and protection schematics, wiring and
termination schedules, civil designs and drawings, fire fighting, indoor and outdoor
lighting/illumination, ventilation, road, drain, boundary wall, fencing and other
relevant drawings & documents required for all facilities within the boundary wall of
substation to be provided under this contract, are covered under the scope of the
Contractor.

3.1.3 ACDB, DCDB including supply & erection of 30 volts battery, battery charger and
accessories shall be supplied, erected and commissioned by the Contractor.
Rating/sizing of these distribution boards shall be such so as to take care of the load
requirements of the entire substation.

3.1.4 Land selection shall be done by BSEB. Contractor shall be responsible to develop the
land including its filling keeping HFL (highest flood level) in view, leveling, and
construction of drainage, fencing and boundary wall with gates.

3.1.5 Contractor shall arrange the construction power and water required during
construction at site.

3.2 DETAILED SCOPE OF WORK FOR 33/11 KV SUB-STATION

3.2.1 Design, engineering, manufacture, testing, supply on FOR destination site basis,
transportation, storage, erection, insurance, testing and commissioning of all items
required for the execution of the works under the scope of this package.

3.2.2 Developing layout for the substation and submit the same for the approval of the
BSEB.

3.2.3 Supply and erection of the 33/11 kV Power transformers, 33 kV outdoor type
Circuit breakers and 11 kV Indoor Type Circuit breakers, isolators, current
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transformers, voltage transformers, surge arresters, CT, PT and energy meter. To
carry out all civil works including equipment foundations, trenches, supply &
erection of equipment structures are in contractors scope.

3.2.4 The Power Transformer, Cables, conductor and Insulator shall be procured from a
manufacturer who must have designed, manufactured, type tested, commissioned
similar equipment of same or higher capacity which must be in satisfactory
operation for at least two years on the date of bid opening.

3.2.5 Surge arrestors of suitable rating shall be supplied and erected on both end of the
33 kV line and on 33 kV and 11 kV side of the 33/11 kV power transformer.

3.2.6 Complete Indication, control, relay and protection system bay wise for the sub
station.

3.2.7 LT switchgear (AC/DC Distribution boards).

3.2.8 Fire fighting system consisting of portable fire extinguishers (DCP and CO
2
type),
Fire Buckets and Sand as per specification enclosed with this document.

3.2.9 Batteries & Battery Chargers shall be supplied, erected and commissioned as per
specification enclosed with this document.

3.2.10 11 kV grade PVC, Power & Control cables along with complete accessories and
laying. Control cables shall have screen. Supply of the power and control cables
shall be as per specification enclosed with this document.

3.2.11 Supply and erection of the galvanized structures as per REC specifications

3.2.12 Supply and erection of Insulator strings and hardware, clamps & connectors, bus
bar, jumpers, droppers and earthing materials, Bay marshalling box, cable
supporting angles/channels, Trench cover, sag compensating springs (if required),
Junction box, cable trenches etc.

3.2.13 Designing, supply and erection of the lightning protection of the complete
substation.

3.2.14 Contractor shall install the fluorescent industrial tube lights each having tube light
40 Watts with reflectors of make Philips / Crompton or equivalent and other
accessories as per specification enclosed with this document.

3.2.15 Terminal connectors of all types & rating for all the equipment (including
terminal connectors for 33/11 KV and 11/0.433 kV auxiliary transformer).

3.2.16 CIVIL WORKS

Refer to the Civil Works specification enclosed with this document. The work
shall include but not be limited to the following:
(a) Leveling of the substation sites.
(b) Approach road
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(c) Soil investigation.
(d) Foundation of transformers, Gantry structures, equipment, lighting poles,
Bay marshalling box, panels, control cubicles of equipment wherever
required.
(e) All concrete grades shall be M-20 in substation work.
(f) Cable trenches alongwith covers.
(g) Cable trench crossings with roads, rail tracks, culverts etc.
(h) Roads & Rail tracks inside substation fencing.
(i) Stone filling and ant weed treatment of substation area.
(j) Drainage system in the substation
(k) Permanent water supply for control room.
(l) Substation fencing & gates
(m) Boundary wall.
(n) Buildings for substation control room
(o) Before proceeding with the construction work of the new substation, the
Contractor shall fully familiarize himself with the site conditions and
general arrangements, scheme etc. Though the owner shall endeavor to
provide the information, it shall not be binding for the owner to provide
the same. The contractors are advised to visit the substation site
necessarily and acquaint themselves with the topography, site land
contour and profile, HFL, infrastructure required & available and
also the design philosophy before submitting the offer. The contractor
shall be fully responsible for arranging all equipments, materials, system
and services specified or otherwise, which are required to complete the
construction and successful commissioning, operation & maintenance of
the substation in all respects.
(p) All materials required for the Civil and construction/installation work shall
be supplied by the Contractor. The cement and steel shall also be supplied
by the Contractor.
3.2.19 Earthing of the sub station

3.2.19.1 Contractor shall carry out measurements of the earth and then design the earth
mat such that earth resistance, in no case, exceeds 2 ohm. Contractor shall also
design and construct earth pits for the transformer neutral, transformer body, LA
and fencing. Resistance of the pipe type earthing (using high grade (8 SWG) pipe)
shall be less than 4 ohms. The supply and laying of earth mat shall be paid as per
the provisions of the BPS.

The earth mat shall be constructed using 50 x 6 mm MS flat and shall be
effectively connected with G.I. pipes.

The earth mat /earthing/ pits shall be laid in new as well as the existing sub-
station where new line/transformer bays are to be constructed.

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3.2.19.2 Contractor shall be responsible for designing the earth mat of the switchyard. The
spacing of between MS flat shall be decided by the contractor in such a way that
the specified value of the ground resistance (as per IS/IEEE) is achieved.
Contractor shall be responsible for meeting step and touch potentials as specified
in relevant IS.

3.2.19.3 The contractor shall be designing the electrode (pipe) earthing for transformer
neutral, transformer body, LA and fencing, keeping in view the specified value of
the electrode earth resistance. Contractor shall also be responsible to connect the
electrode earth pits with the switchyard earth mat including supply of the required
material for the same.

3.2.20 Lightning Protection (DSLP)

3.2.20.1 Direct stroke lightning protection (DSLP) shall be designed, supplied & installed
in the switchyard by shield wires. The drawing shall be submitted by the bidder
for owners approval. The final arrangement shall be decided after approval of the
DSLP calculation by BSEB.
3.2.20.2 The lightning protection shall not be in direct contact with underground metallic
service ducts and cable.

3.2.20.3 Conductor of the lightning protection system shall not be connected with the
conductor of the safety earthing system above ground level.

3.2.20.4 Lightning conductor shall not pass through & run inside GI conduit.

3.2.21 Miscellaneous items for 33/11 kV Substation Works

The following items shall also be covered under this specification:

3.2.21.1 Construction of boundary wall with barbed wire fencing on top along substation
property line along with one gate.

3.2.21.2 Construction of fencing in the switchyard area with gates.

3.3 AUGMENTATION OF 33/11 KV TRANSFORMER CAPACITY, 33 KV
LINE BAYS AND 11 KV LINE BAYS AT EXISTING 33/11KV
SUBSTATIONS.

The details of works for 33/11 kV transformer capacity augmentations, and for
addition of 33 kV and 11 kV line bays are given below.

3.3.1 Contractor may visit the existing substation sites before bidding.

3.3.2 Wherever shutdown of the running system is required, contractor shall submit
written request for the same to BSEB at least 7 days in advance.

3.3.3 Contractor shall have to supply and erect all clamps, connectors, hardware etc
including jumpers etc for carrying out the augmentation of transformer capacity.
Necessary T&P required during the work shall be arranged by the contractor.
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3.3.4 Contractor shall have to use existing approach road for transporting its goods and
material to substation site and he shall include the jobs of road strengthening,
repair etc in his scope.

3.3.5 Necessary construction water and power shall be arranged by the contractor;
however, BSEB shall extend all possible help to the contractor.

3.3.6 Bay extension works at 33/11 kV sub-stations shall include the following:

3.3.6.1 Erection and commissioning of the bay including supply of all
equipment, necessary hardware and conductor.

3.3.6.2 The land shall be handed over to the contractor by BSEB.

3.3.6.3 Contractor shall be responsible to supply the equipment as per
specifications enclosed with this document.

3.3.6.4 Necessary foundation drawings shall be submitted to BSEB for
approval.

3.3.6.5 Earthing (new / strengthening) of all the equipment shall be in the
scope of the contractor.

3.3.6.6 Supply shall include 33 kV VCB and 11 kV VCB including its control
and protection panel.

3.3.6.7 Contractor shall submit detailed layout and GA of the bay for
approval.

3.3.6.8 Civil works like equipment foundation, cable trenches, drains,
developing the bay area, laying earth mat, extension of control room, if
required, shall be the responsibility of the contractor.

3.3.6.9 Contractor shall supply erect all power and control cables necessary
for safe O&M of the bay.
3.3.6.10 Extension of existing Gantry Lattice structures / rail pole structure, if
required, to accommodate the bay extension works shall be in the
scope of contractor. Contractor shall include the bus extension, if
needed and termination of the 33 kV line to the gantry on one side and
33/11 kV power transformer toward yard end.

3.3.6.11 Extension of the auxiliary supply AC / DC from the existing
ACDB/DCDB shall be arranged by the contractor. Supply, erection
and commissioning including all accessories and hardware, power and
control cables etc shall be as per specifications.

3.3.7 Contractor shall confirm the availability of auxiliary DC power supply at existing
sub-stations. The available DC supply at different substations may be either 220V
or 110V or 30V DC. Also at some existing substations auxiliary DC supply may
not be available and instead 240 V AC supply shall have to be used for control,
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protection and indication system. The contractor shall use the DC supply as
available at existing substation, for control of breaker operations (trip/close) and
for complete control, protection and indication system for that substation. For the
substations where auxiliary DC power supply is not available, the contractor shall
use 240 V AC supply for circuit breaker operations (tripping/closing) (for breaker
tripping, series trip system shall be used.) and for complete control, protection and
indication system for the substation.

3.4 PROTECTIONS

Substation related work involves construction of new 33/11kV substations and
construction of 33 and 11 kV line bays and also the erection of new 33/11 kV
transformers in existing substations. The following may be noted with regard to
protection & control system

3.4.1 It is responsibility of the contractor to verify the availability and voltage of DC
auxiliary supply at the existing 33/11 kV substations. The contractor shall
accordingly provide the switchgear equipment and control and protection system
to suit the available dc voltage.

3.4.2 There may be no DC supply available at some of the 33/11 kV existing
substations. So all the protection, control and indication system to be provided at
these substations shall be using 240 volts AC supply. For tripping of circuit
breakers, Series Trip System shall be used.

3.4.3 At all new substations, 30 volts DC system is proposed. Protection & control
system at these substations shall be designed using 30 volts DC.

3.4.4 Protection For Line & Transformer

The following protections shall be provided for 33 and 11 kV lines and 33/11 kV
power transformers. All these protection functions shall give command to a
master trip relay, which can be manually set & reset. Each transformer shall have
circuit breaker on both sides.

3.4.4.1 Transformer

a) Two over current and one earth fault protection for Transformer on
HT side.

b) Two over current and one earth faulty protection on secondary side.

c) Winding temperature Alarm/Trip

d) Oil temperature Alarm/Trip

e) Buchholz Relay Alarm/trip

f) Pressure Relief Device protection for main tank with trip function.

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g) Low oil level alarm

3.4.4.2 Transmission lines:

a) Two over current and one earth fault protection for 33kV (at 132/33
kV s/s side) and 11 kV Lines.

b) For all incoming 33 kV feeders at 33/11 kV substation end, HG fuse
shall be installed. However, vaccum circuit breaker shall be installed
in all outgoing 33kV feeders.

3.4.4.3 Station Transformer:

a) HG fuse shall be used

3.5 DETAILED SCOPE FOR CONSTRUCTION OF NEW 33 kV LINES
3.5.1 The details of the lines covered under this package have been described earlier.

3.5.2 Construction of 33 kV HT line using ACSR dog conductor on PSC & rail poles.
The work covered also includes survey of the route, route alignment, pole spotting
before construction of the feeders.

3.5.3 Line Survey

3.5.3.1 Route survey Route survey including pole spotting is to be carried out
by the Contractor. The Contractor should note that Purchaser will not
furnish the topographical maps prepared by Survey of India but will
make available any assistance that may be required in obtaining the
topographical maps.

3.5.3.2 Tentative route of the proposed line shall be provided to successful
bidder. These over-head lines will be mainly routed over private
property consisting of farmland. Hence, the contractor should carry out
site work with due care and attention to avoid any type of inconvenience
to land owner or public. The contractor is required to make a detailed
route survey for optimization of route length for erection of this line and
fix up pole location at an average fixed span as near as possible to the
basic design span indicated in REC specifications and shall submit a
detailed route map of line for approval. Care should be taken to see that
tree cutting and compensation is minimized. In the course of surveying
by the contractor, any conspicuous variation in route length of the line
shall be brought to the notice of Engineer in charge. The Owner if
considers necessary shall make alteration which shall be carried out
accordingly and revised route map will be submitted for final approval.
The final route map is to be prepared showing the proposed line, pole
position, ground clearance, conductor sag and various railway lines,
communication lines, EHT lines, rivers, road and stream crossing on
survey of India map 1:50,000.

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3.5.3.3 Failure containment poles, to prevent cascade failure along the entire
length, shall be provided at 1 km length of line. A failure containment
structure shall be double pole structure.

3.5.3.4 DP structure shall be used at the following location:

i) At all the points as per REC construction dwg. No. A-10 (for
the diversion angle between 10 to 60 )

ii) At the distance of 1 km max from the last DP or four pole
structure.

iii) Both side of Road, Railway and River crossing

Four Pole structures shall be used as per REC construction dwg. No. A-
10, (for the diversion angle between 60 to 90 ).

3.5.4 Right of Way

3.5.4.1 After finalisation of route length, the contractor shall submit proposal for
right of way and way leave clearance, from forest, railway, airport,
telecommunication, power line etc. to the owner.

Sl. No. Voltage Tree Clearance Required Relaxation
1 33 kV Trunk
lines
All growth within 5.5 mtrs. On either
side of the line from centre line of
supports and all trees that may fall and
foul the line

NIL

3.5.4.2 Payment of compensation towards the clearances etc. will be the
responsibility of the Contractor.

3.5.5 Optimisation of Pole Location
Pole Spotting: To optimise the line length, the contractor will spot the poles in
such a way so that the line is as close as possible to the straight line drawn
between the start & end point of the line. The pole locations shall be marked with
wooden pegs. While locating the poles on the line, the span shall be kept as per
relevant REC specification.

3.5.6 Span
The span should be as near as possible to the basic design span as per REC
Construction Standards M-11.
3.5.7 Crossings
3.5.7.1 Road Crossing:
At all important road crossings, the poles shall be fitted with strain type
insulators. The ground clearance from the road surfaces under maximum
sag condition shall be as per IS 5613-Part I.
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3.5.7.2 Railway Crossings:
At the time of route survey, the railway crossings shall be finalised as
per the regulation laid down by the Railway Authorities. The following
are the important features of the prevailing regulations (revised in 1987);
a) The crossing shall normally be at right angle to the railway track.
b) Contractor shall include the railway crossing of 33 kV line through
under ground XLPE cable laid in GI pipe. All necessary termination
kit, clamps connectors, making the trench including handling the
cable shall be in the scope of the contractor.
c) The approval for crossing railway track shall be obtained by the
contractor from the Railway Authority.
3.5.7.3 Power Line Crossings:
Where this line is to cross over another line of the same voltage or lower
voltage, provisions to prevent the possibility of its coming into contact
with other overhead lines shall be made in accordance with the Indian
Electricity Rules, 1956 as amended from time to time. All the works
related to the above proposal shall be deemed to be included in the scope
of the Contractor.
3.5.7.4 Telecommunication Line Crossing:
The angle of crossing shall be as near to 90 degree as possible.
However, deviation to the extent of 30 degree may be permitted under
exceptionally difficult situations.
When the angle of crossing has to be below 60 degree, the matter will be
referred to the authority in-charge of the telecommunication system. On
a request from the Contractor, the permission of the telecommunication
authority may be obtained by the Purchaser. Also, in the crossing span,
power line support will be as near the telecommunication line as
possible, to obtain increased vertical clearance between the wires.

3.5.8 Details In route
3.5.8.1 All topographical details, permanent features, such as trees, building etc. 5.5 meter
on either side of the alignment shall be detailed on the route plan.
3.5.8.2 All poles used for above crossing shall be tension poles i.e. disc type insulators
shall be used on these poles. At the entire crossing described above the contractor
shall use Protective Guarding as per REC Construction Standard M-6 as per
statutory requirements.
3.5.8.3 Clearance from Ground, Building, Trees etc. -Clearance from ground, buildings,
trees and telephone lines shall be provided in conformity with the Indian Electricity
Rules, 1956 as amended upto date. The vendor may propose rail poles for various
road, rail, river & drain crossings etc., if required in order to maintain the required
ground clearance. The contractor shall quote the rates for rail poles for various
heights.

3.5.9 Final Schedule
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The final schedule indicating location of poles, angle of deviation, road crossing
and other details shall be submitted for the approval of the Purchaser. After
approval, the Contractor shall submit six more sets of the approved reports along
with one set of reproducible of final profile drawings to the Purchaser for record
purpose.

3.5.10 Details of Line Routes - For further details, vendor is advised to contact after award:

General Manager -Cum-Chief Engineer /Electrical Superintending Engineer/
Electrical Executive Engineer of the Area

3.6 POLES

3.6.1 Type of Poles

Prestressed Cement Concrete (PSC) poles shall be of 9 meters height. These poles
shall be as per REC specifications no. 24/1987. The wind pressure zone prevailing
in the area is 100 Kg/ mt.
2
. The poles shall be suitable for the working load of 400
Kg.

13 meter long Rail pole (105 lb/yard) shall also be used, if required, at some
location to meet ground clearance. These rail poles shall conform to the relevant
IS.

3.6.2 Excavation of Pits

The pole pit for the supports shall be excavated in the direction of the line, as this
will facilitate the easy erection of supports, in addition to giving greater lateral
stability. The pits are to be excavated to a size of 0.6 meter x 0.6 meter . The
planting depth of the pole shall be 1/6
th
of pole height with minimum planting
depth of pole over the base concrete of 1.5 meters.

However, auger boring for pit excavation shall be preferred if it suites the
dimension of the approved foundation design. No price adjustment in the
excavation price per pole location shall be made, whether the excavation is
done in rectangular or circular pits.

The pits for the same shall be excavated with pick axes, crow V bar & shovels.
Blasting shall be permitted only in case of hard or rocky soil. The owner shall not
be responsible for any damage or accidents arising out of the process of blasting.
But if the area around location is inhabited, blasting will not be permitted. In such
case, the contractor will have to opt other method like drilling etc.

For soils other than hard rock excavation rate to be quoted shall include back
filling the pits with excavated soil or borrowed soil (if required) properly rammed.
For soil covered by hard rock variety, the excavation rate shall include back
filling with excavated rock bits and borrowed earth dully rammed after laying the
designed rock foundation. The quoted rate shall cover all contingencies during
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process of excavation. For any reason; what so ever no extra claim will be
accepted.

3.6.3 Foundation & Pole Erection

3.6.3.1 The pole is to be erected in alignment with utmost care in the pit. The pit shall be
back filled with broken bricks (Jhama) and soil for all 9-meter poles. Concrete
mix of minimum grade of 1:4:8 shall be used for Rail poles. The contractor will
properly carry out muffing & dressing also.

3.6.3.2 Special Foundation: Depending upon the type of soil, special ground conditions,
the level of sub-soil water table and the presence of surface water, the contractor
will propose the type of pole foundation (foundation design can be of PCC or
RCC type) from among the following type of foundations. The contractor shall
develop and submit the design of the foundation for the owners approval. The
foundation design shall take care of all the transverse, longitudinal & vertical
loads on the pole & its resultant movement. The contractor shall conduct soil
investigation. as per civil works specification enclosed with this specification, at
ten representative locations before designing the foundation. The locations where
soil investigation is to be carried out shall be decided mutually by the contractor
and BSEB. No separate payment for conducting soil investigation shall be made
to the contractor and the cost of the same should be included in the foundation
cost.

i) Wet Type: where sub-soil water table is at the depth of 1.5 mts or
more below the ground level.
ii) Partially Submerged Type: where sub-soil water table is at the depth
of 0.75 mts below the ground level.
iii) Fully Submerged Type: where sub-soil water table is at the depth of
less than 0.75 mts below the ground level.
iv) Rocky Type: If the rocks or hard soil is encountered.

The Bidder may design a common or different foundation for (i), (ii) & (iii) and
shall quote the cost of pole erection including cost of foundation and other
accessories described in BPS irrespective of above type of foundation.

3.6.3.3 The contractor shall provide padding in the excavated pits. The base of all types
of foundations shall be either of PCC (1:2:4) of size 400 x 400 x 70 mm or a stone
plate of size 400 x 400 x 35 mm. The poles shall then be lifted to the pit with the
help of wooden supports. The pole shall then be kept in the vertical position with
the help of 25 mm (min.) manila ropes, which will act as the temporary anchor.
The verticality of the pole shall be checked by sprit level in both longitudinal &
transverse directions. Once, this is done, the back filling /concreting (Rail pole)
shall be done in the pit. The temporary anchor shall be removed only when poles
set properly in the foundation.

3.6.4 Earthing of Poles

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3.6.4.1 Each pole shall be earthed with coil earthing as per REC Construction Standards
no. J-1 with following exception.

3.6.4.2 The poles on both sides of railway, telecommunication, road, drain & river
crossing and DP/4 pole structure shall be earthed by pipe earthing as per REC
Construction Standards no. J-2.

3.6.5 Danger Boards

The vendor shall provide & install danger plates on all DP & four pole structures.
The danger plates shall conform to REC specification No. 57/1993.

3.6.6 Anti-climbing Devices

The vendor shall provide & install anti-climbing device on all DP & four pole
structures. This will be done with G.I. Barbed wire. The barbed wire shall
conform to IS-278 (Grade A1). The barbed wires shall be given chromatin dip as
per procedure laid down in IS: 1340.

3.6.7 Insulators & Hardware Fittings

3.6.7.1 Cross Arm: The contractor shall supply & install V Shape cross arm as per REC
Construction Standard M-1.

3.6.7.2 Back Clamp for V cross arm: The contractor shall supply Back Clamp for V
cross arm as per REC Construction Standard K-2 and use it to install the cross
arm.

3.6.7.3 Pole Top Bracket: The contractor shall supply & install Pole top Bracket as per
REC Construction Standard M-4

3.6.7.4 Insulators & Insulator Fittings: The contractor shall supply & install the insulator
string consisting of minimum 3 discs. The insulator disc & fittings shall be as per
REC specifications no. 13/1979.

3.6.7.5 All the items i.e. nuts, bolts etc. which are not detailed in the specification shall be
as per relevant Indian Standards and shall be galvanised conforming to IS 1367
Part (13)

3.6.7.6 Galvanising for pole bracket, V cross arm, back clamp for V cross arm & top
bracket, DP channel, DP channel support clamp, earth clamp for earth wire, side
stay clamp, angle stay clamp, cross bracing for DP structure shall conform to IS
2629, IS 4759 and IS 2633.

3.6.8 Line Fittings

3.6.8.1 Preformed Insulator Binding: The contractor shall supply preformed insulator
binding for pin insulators as per REC Construction Standards No. C-3 for straight
run location & as per C-4 for angel location. For disc type insulators, the binding
shall be as per REC Construction Standards No. C-5.
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3.6.8.2 Mid Span Compression Joint & Repair Sleeves: The contractor shall supply &
install the Mid Span Compression Joint & Repair Sleeves as per IS 2121 (Part II).

3.6.8.3 Guy/Stay wire Clamp: The contractor shall supply & install Guy/Stay wire Clamp
as per REC Construction Standard G-1.

3.6.9 Stay/Guy Sets

3.6.9.1 The Stay/Guys shall be used at the following pole locations:

a) At all the DP & Four Pole structure
b) At all single pole tension points

3.6.9.2 The arrangement and number of stay sets to be installed on different pole
structures will be as per REC Construction Standards no. M-7, M-8 & M-9.

3.6.9.3 The stay set will consist of the following items:

a) 7/3.15 mm G.I. Stay wire as per REC Specification No. 46/1986
b) Stay Insulator as per REC Specification No. 21/1981
c) Turn Buckle
d) Clamps
e) Anchor rod
f) 150 mm*150 mm *6 mm GI stay plate
or RCC plate as per REC standard K1/ K4

3.6.9.4 Complete stay set shall be as per REC Construction Standards no. G-1. The
specifications are enclosed with this document.

3.6.9.5 Erection of Stay Sets
The contractor shall install the stay set complete in all respect. This includes
excavation of pit size 0.5 x 0.5 x 1.6 mtr. in all kinds of soil including laterite/hard
rocks. Stay plate and rod (leaving the top 10cm) shall be embedded in the pit with
PCC in the ratio 1:3:6 (M10). PCC shall be filled in half of the pit and balance
half shall be back filled with soil duly compacted. An angle between 30 to 45
shall be maintained between stay wire and the pole. The stay wire shall be used
with a stay insulator at a height of 5 mtr above ground level with G.I. turnbuckle.

3.7 CONDUCTOR

3.7.1 Type of Conductor

ACSR Dog conductor shall be used in the proposed 33 kV lines. The technical
specification of the conductor shall be as per the specifications enclosed with this
document.

3.7.2 Conductor Configuration

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The line shall be a 3-phase 3-wire system. V shape conductor configuration
shall be used.

3.7.3 Insulator Fixing
Pin insulators shall be used on all poles and strain insulator on angle and dead end
poles. Damaged insulators and fittings, if any, shall not be used. Prior to fixing,
all insulators shall be cleaned in a manner that will not spoil, injure or scratch the
surface of the insulator, but in no case shall any oil be used for that purpose.
Torque wrench shall be used for fixing various line materials and components,
such as suspension clamp for conductor, whenever recommended by the
manufacturer of the same.

3.7.4 Running Out of the Conductors
a) The contractor shall be entirely responsible for any damage to the pole or
conductors during stringing. The conductors shall be run out of the drums
from the top in order to avoid damage.
b) A suitable braking device shall be provided to avoid damaging, loose
running out and kinking of the conductors. Care shall be taken that the
conductors do not touch and rub against the ground or objects, which
could scratch or damage the strands.
c) The sequence of running out shall be from the top to down i.e. the top
conductor shall be run out first, followed in succession by the side
conductors. Unbalanced loads on poles shall be avoided as far as possible.
Wherever applicable, inner phase of line conductors shall be strung before
the stringing of the outer phases is taken up.
d) When lines being erected run parallel to existing energised power lines,
the Contractor shall take adequate safety precautions to protect personnel
from the potentially dangerous voltage build up due to electromagnetic
and electrostatic coupling in the pulling wire, conductors and earth wire
during stringing operations.
e) The Contractor shall also take adequate safety precautions to protect
personnel from potentially dangerous voltage build up due to distant
electrical storms.

3.7.5 Repair to Conductors
a) The conductor shall be continuously observed for loose or broken strands
or any other damage during the running out operations.
b) Repair to conductors, if necessary, shall be carried out with repair sleeves.
c) Repairing of the conductor surface shall be carried out only in case of
minor damage, scuff marks, etc. The final conductor surface shall be
clean, smooth and free from projections, sharp points. Cuts, abrasions etc.
d) The Contractor shall be entirely responsible for any damage to the poles
during stringing.

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3.7.6 Crossings
Derricks or other equivalent methods ensuring that normal services need not be
interrupted nor damage caused to property shall be used during stringing
operations where roads, channels, telecommunication lines, power lines and
railway lines have to be crossed. However, shut down shall be obtained when
working at crossings of overhead power lines. The Contractor shall be entirely
responsible for the proper handling of the conductor, earth wire and accessories in
the field.

3.7.7 Stringing of Conductor
a) The stringing of the conductor shall be done by the standard stringing
method.
b) The Bidder shall give complete details of the stringing methods he
proposes to follow. Prior to stringing the Contractor shall submit the
stringing charts for the conductor and earth wire showing the initial and
final sags and tension for various temperatures and spans, along with
equivalent spans in the lines for the approval of the Purchaser.
c) Conductor or earth wire shall not be allowed to hang in the stringing
blocks for more than 96 hours before being pulled to the specified sag.
d) Conductor creep are to be compensated by over tensioning the conductor
at a temperature of 26C lower than the ambient temperature or by using
the initial sag and tensions indicated in the tables.
3.7.8 Jointing
a) When approaching the end of a drum length, at least three coils shall be
left in place when the stringing operations are stopped. These coils are to
be removed carefully, and if another length is required to be run out, a
joint shall be made as per the recommendations of the accessories
manufacturer.
b) Conductor splices shall not crack or otherwise be susceptible to damage in
the stringing operation. The Contractor shall use only such
equipment/methods during conductor stringing which ensures complete
compliance in this regard.
c) All the joints on the conductor shall be of the compression type, in
accordance with the recommendations of the manufacturer, for which all
necessary tools and equipment like compressors, dies, etc., shall be
obtained by the Contractor. Each part of the joint shall be cleaned by wire
brush till it is free of rust or dirt, etc., and be properly greased with anti-
corrosive compound, if required, and as recommended by the
manufacturer, before the final compression is carried out with the
compressors.
d) All the joints or splices shall be made at least 30 mtr away from the pole.
No joints or splices shall be made in spans crossing over main roads,
railways and Small River spans. Not more than one joint per conductor
per span shall be allowed. The compression type fittings shall be of the
self-centering type or care shall be taken to mark the conductors to
indicate when the fitting is centered properly. During compression or
splicing operation; the conductor shall be handled in such a manner as to
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prevent lateral or vertical bearing against the dies. After compressing the
joint, the aluminium sleeve shall have all corners rounded, burrs and sharp
edges removed and smoothened.
e) During stringing of conductor. to avoid any damage to the joint, the
contractor shall use a suitable protector for mid span compression joints in
case they are to be passed over pulley blocks/aerial rollers. The pulley
groove size shall be such that the joint along with protection can be passed
over it smoothly.

3.7.9 Tensioning and Sagging Operations
a) The tensioning and sagging shall be done in accordance with the approved
stringing charts or sag tables. The initial" stringing chart shall be used for
the conductor and "final" stringing chart for the earth-wire.
b) The sag will be checked in the first and the last section span for sections
up to eight spans, and in one additional intermediate span for sections with
more than eight spans.
c) Tensioning and sagging operations shall be carried out in calm weather
when rapid changes in temperature are not likely to occur.

3.7.10 Clipping In
a) Clipping of the conductors into position shall be done in accordance with
the manufacturers recommendations.
b) Jumpers at section and angle towers shall be formed to parabolic shape to
ensure maximum clearance requirements. Pilot suspension insulator
strings shall be used, if found necessary, to restrict jumper swing to design
values.
c) Fasteners in all fittings and accessories shall be secured in position. The
security clip shall be properly opened and sprung into position.

3.7.11 Fixing of Conductors Accessories
Conductor accessories supplied by the Contractor shall be installed by the
Contractor as per the design requirements and manufacturer's instruction within
24 hours of the conductor clamping. While installing the conductor accessories,
proper care shall be taken to ensure that the surfaces are clean and smooth and
that no damage occurs to any part of the accessories or of the conductors.

3.7.12 Replacement

If any replacements are to be effected after stringing and tensioning or during
maintenance e.g. replacement of cross arms, the conductor shall be suitably tied to
the pole at tension points or transferred to suitable roller pulleys at suspension
points.

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3.7.13 Final Checking, Testing and Commissioning

a) After stringing have been done as approved by the engineer and also to
ensure that they are complete in all respects. All works shall be thoroughly
inspected keeping in view the following main points.
b) All the bolts and nuts should be of GI materials as per contractual
provisions
c) The stringing of the cable/conductor has been done as per the approved
sag and desired clearance is available.
d) No damage, minor or major to the cable/conductor, messenger wire and
accessories
e) The contractor shall submit a report to the above effect to the Engineer in
Charge, who shall inspect and verify the correctness of the report. In case
it is noticed that some or any of the above are not fulfilled, the engineer
will get such items rectified by the contractor.
f) After final checking, the line shall be tested for insulation in accordance
with IS 1255: 1983. All arrangements for such testing or any other test
desired by the Engineer in Charge shall be done by the contractor and
necessary labour, transport and equipment shall be provided by him. Any
defect found out as a result of such testes shall be rectified by the
contractor, forthwith without any extra charges.
g) In addition to the above, the contractor shall be responsible for testing and
ensuring that the total and relative sags of the cable/conductor as within
the specified tolerance. Such testes shall be carried out at selected points
along the route as required by the Engineer in Charge and the contractor
shall provide all necessary equipment and labour to enable the tests to be
carried out. After satisfactory test on the line and approval by the Engineer
in Charge, the line shall be energized at full operating voltage before
handling over. The cable shall be megerred tested before and after
jointing. The AB cable shall be tested for:
1. Continuity of messenger wire and conductors
2. Absence of cross phasing
3. Insulation resistance to earth
4. Insulation resistance between conductors
5. DC Resistance
6. Capacitance

As specified in IS 1255:1983 of the latest issue and as per manufacturers
instructions.
h) Sufficient backfilled earth covers each foundation pit and is adequately
compacted.
i) All poles are used strictly according to final approved drawing and are free
of any defect or damage whatsoever.
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j) The stringing of the conductors and earth wire has been done as per the
approved sag and tension charts and desired clearances are clearly
available.
k) All conductor and earth wire accessories are properly installed.
l) All other requirements for completion of works such as fixing of danger
plate and anti-climbing device have been fulfilled.
m) Wherever required, the proper revetment (erosion protection) is provided.
n) The insulation of the line as a whole is tested by the Contractor through
provision of his own equipment, labour, etc., to the satisfaction of the
Purchaser.
o) Proper earthing of the poles

3.7.14 HT/LT/ Road Crossing Guarding

The contractor shall provide the protective guarding at all crossings over road,
rail, river, other power & telecommunication lines. The guarding shall as per REC
Construction Standard No. M-6.

3.7.15 Statutory Regulations

The Contractor shall be required to follow local statutory regulations stipulated in
Electricity (Supply) Act 1948, Indian Electricity Rules 1956 as amended and
other local rules and regulations referred in these specifications.

3.7.16 Reference Standards
The codes and/or standards referred to in the specifications shall govern, in all
cases wherever such references are made. In case of a conflict between such codes
and/or standards and the specifications, latter shall govern. Such codes and/or
standards, referred to shall mean the latest revisions, amendments/changes
adopted and published by the relevant agencies unless otherwise indicated. Other
internationally accepted standards, which ensure equal or better performance than
those specified shall also be accepted, subject to prior approval by the Purchaser.
In case no reference is given for any item in these specifications, latest REC
specification & Construction Standards shall be referred to.

3.7.17 Drawings
The following is the general list of the documents and drawings that are to be
submitted by contractor for owners approved:
i. Work Schedule (Master Network) Plan.
ii. Detailed survey report showing ground clearance and pole locations.
iii. Stringing procedure and stringing chart.
iv. Pole accessories drawings like design plate, name plate etc.
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v. Quality Plan
vi. Sub-vendors approval, etc.

4.0 DETAILED SCOPE FOR 11 kV/LT WORKS FOR VILLAGE
ELECTRIFICATION.

4.1 Construction of 11 kV & LT Lines

Under the works, covered by these specifications, the following 4 types of lines are to
be proposed

i) 11 kV trunk line
ii) 11 kV main spur line
iii) 11 kV branch spur line
iv) LT line

These lines have been described above in cl. (i) (v) of para 2.2.2 above.

4.1.1 Line Survey

4.1.1.1 Route identification
Route identification including pole spotting shall have to be carried out by the
contractor. The Contractor should note that Purchaser shall not furnish the
topographical maps prepared by Survey of India but shall make available any
assistance that may be required in obtaining the topographical maps, if specifically
requested by the contractor.

Village wise details/requirement of HT and LT lines shall be provided to successful
bidder during detailed engineering. Approximate requirement is enclosed in the bid
document. 11 kV trunk & main spur lines shall be routed along the roadside as far as
possible and must be avoided to pass through private properties. Wherever, the line
has to pass through private properties, the contractor should carry out site work with
due care and attention to avoid any type of inconvenience to land owner or public.
The contractor is required to make a detailed route survey for optimization of route
length for erection of the line and fix up pole location at an average fixed span as near
as possible to the basic design span indicated in REC specification and shall submit a
detailed route map of line for purchasers approval. Care should be taken to see that
tree cutting and compensation is minimized. In the course of surveying by the
contractor, any conspicuous variation in route length of the line shall be brought to
the notice of Engineer in charge. The Purchaser, if considers this variation
unavoidable, shall make necessary alteration in line route which shall be carried out
accordingly and revised route map shall be submitted for purchasers approval by the
contractor. The final route map for 11 kV lines is to be prepared showing the
proposed pole position, ground clearance, conductor sag and various crossings i.e.
railway lines, communication lines, EHT lines, rivers, road and stream crossing on
survey of India map 1:50,000. All LT lines along with pole location are to be marked
on Khasra map/Patrwari map of particular village.
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Failure containment poles to prevent cascade failure along the entire length shall be
provided. For 11 kV lines, a failure containment pole/structure shall be provided at
the following locations. During detailed engineering, the contractor shall propose
failure containment structures for approval of the purchaser.

i) At some of the tapping points and for all dead end poles
ii) At all the points where DT is to be installed
iii) At all the points as per REC construction dwg. No. A-10 ( for the
diversion angle of 10 -60 degree)
iv) At the distance of 1 km max. from the last Failure containment
pole/structure.
v) Both side poles at all the crossing for main road, railway crossing etc.

4.1.1..2 Optimisation of Pole Location:

Pole spotting: To optimise the line length, the contractor shall spot the poles in such
a way so that the line is as close as possible to the straight line drawn between the
start & end point of the line. The pole locations shall be marked with wooden pegs.
While locating the poles on the line, the span should be as per relevant REC
specifications.

4.1.1..3 Crossings

Road Crossings - At all road crossings, the poles shall be fitted with strain type
insulators. The ground clearance from the road surfaces under maximum sag
condition shall be as per IS 5613-Part I
Railway Crossings -The railway crossing overhead or underground shall be carried
out in the manner as approved and prescribed by the railway authorities from time
to time.
a) The crossing shall normally be at right angle to the railway track.
b) In case crossing is required to be done through underground cable, cost of
the cable including laying and other accessories shall be in the scope of
the contractor.
c) During detailed engineering, the contractor shall submit his proposed
arrangement for each railway crossing to the purchaser.

Power Line Crossings - Where the line is to cross over another line of the same
voltage or lower voltage, provisions to prevent the possibility of their coming into
contact with each shall be made in accordance with the Indian Electricity Rules,
1956 as amended from time to time. All the works related to the above proposal
shall be deemed to be included in the scope of the contractor.
Telecommunication Line Crossings - The angle of crossing shall be as near to 90
degree as possible. However, deviation to the extent of 30 degree may be permitted
under exceptionally difficult situations.
However, in all such cases, the matter shall be referred to the authority in-charge of
the telecommunication system. On a request from the Contractor, the permission of
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the telecommunication authority may be obtained by the Purchaser. Also, in the
crossing span, power line support shall be as near the telecommunication line as
possible, to obtain requisite vertical clearance between the two lines.

4.1.1..4 Details In route

After identification and finalisation of route, the contractor shall submit detailed
route map for each line. This would be including following details:
a) All topographical details, permanent features, such as trees, building etc.
5.5 meter on either side of the alignment shall be detailed on the route
plan for 11 kV feeders.
b) All poles on both sides of all the crossings shall be tension poles i.e. disc
type insulators shall be used on these poles. At all the crossing described
above the contractor shall use protective guarding as per REC
Construction Standard A-1 to fulfill statutory requirements for 11 kV
trunk & main spur line.11 kV branch spur line, being in the village,
protective guarding shall be used all along the line.
c) Clearance from Ground, Building, Trees etc. -Clearance from ground,
buildings, trees and telephone lines shall be provided in conformity with
the Indian Electricity Rules, 1956 as amended up to date.

4.1.1..5 Final Schedule

The final schedule indicating location of poles, failure containment pole/structure,
DTs, CT/PT operated meters, 11 kV line sectionalisers, line tapping points; angle of
deviation at various tension pole locations, all type of crossings of and other details
shall be submitted for the approval of the Purchaser. After approval, the contractor
shall submit six more sets of the approved documents along with one set in
reproducible form to purchaser for record purpose.

Details of Line Routes - For further details, vendor is advised to contact:
General Manager -Cum-Chief Engineer /Electrical Superintending
Engineer/ Electrical Executive Engineer of the Area

Exact address & contact numbers shall be furnished to successful bidder after award

4.1.2 Pole & Pole Erection

4.1.2.1 Type of Poles

Prestressed Cement Concrete (PSC) poles of 8 mtr and 9 mtr shall be used for both
11 kV & LT lines. The specifications for poles covered under this specification is
enclosed with this document. In order to maintain the required ground clearances
and requisite safety margins at various crossing points etc. PSC poles of 8 mts.
height or more may be required. The contractor shall provide PSC poles for such
crossings with the prior approval of the BSEB.
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4.1.2.2 Excavation of Pits

a) For excavation of the foundation pit, a hole should be drilled in the ground
preferably with the use of earth-augers. However, if earth-augers are not
available, a pit of size of 0.50 meter x 0.50 meter x 1.6 meter shall be made
in the direction of the line for all the locations except the locations where
backfilling is required. In the case of foundations where backfilling is done
the pit size shall be 0.40 meter x 0.60 meter x 1.6 meter.

The planting depth of pole over the base concrete should be maintained as
below:

S.
No.
Length of pole
(Mt.)
Planting Depth in
ground (Mt.)
Exception
1 8 1.5

In wet soil and black cotton
soil depth may be increased
by 0.2 mt. to 0.3 mt. and
reducing wind span as
approved by BSEB.
2 9 1.5

It may please be noted that there will be no price adjustment in the
excavation price on the basis of method used for pit excavation.
b) Excavation cost for pits shall be included by the contractor in the bid for all
type of soils inclusive of dewatering of pits and shoring and shuttering.

c) In case of non-availability of earth-augers, the pits shall be excavated with
pick axes, crow bar & shovels. Controlled blasting shall be permitted only
in case of hard or rocky soil. The contractor shall be responsible for any
damage or accidents arising out of the process of blasting. Blasting is not
permitted if the area around location is inhabited. In such case, the
contractor shall have to follow other methods like drilling etc.

d) For hard rock locations, 1 meter deep hole of diameter 20 % in excess of the
longest dimension of the bottom most portion of pole shall be excavated.

4.1.2.3 Back filling of Pits

The cost of backfilling including all material/borrowed earth/Jhama etc. is deemed
to be included in the quoted price. The quoted rate shall cover all contingencies
which can be envisaged during process of excavation.

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The above clause shall be read in conjunction with clause no. 4.1.2.4 given below.

4.1.2.4 Foundation & Pole Erection

a) The foundation of poles shall be of the following types: -

i) Foundation back-filled and rammed with excavated/borrowed soil.
ii) Foundation back-filled and rammed with excavated soil and broken
brick batting.
iii) Foundation including PCC (1:4:8), the volume of PCC shall be
0.4m
3
.
iv) The base of all types of foundations shall be either of PCC (1:2:4) of
size 400 x 400 x 70 mm or a stone plate of size 400 x 400 x 35 mm,
duly back-filled as mentioned above.

b) The type of foundation for individual poles shall be decided during detailed
engineering. The bidder shall quote their rates as per the quantity of
foundations indicated in the BPS. The pole erection rate shall include
excavation in all types of soil/rock, back filling of the foundation pole as
specified, cost of all materials, labour etc.

c) It is envisaged that 11 kV line shall be traversing marshy & low laying area
for which special type of foundation shall be required. In such a case,
difference in excavation quantity, concreting & reinforcement between
special foundation and normal foundation shall be paid extra as per Delhi
Schedule of Rate (DSR) applicable on the date of bid opening.

d) Erection of Poles: The contractor shall provide padding in the excavated
pits. The base of all types of foundations shall be either of PCC (1:2:4) of
size 400 x 400 x 70 mm or a stone plate of size 400 x 400 x 35 mm. The
poles are to be erected in alignment with utmost care. The poles shall
then be lifted to the pit with the help of wooden supports. The pole shall
then be kept in the vertical position with the help of 25 mm (min.) manila
ropes, which shall act as the temporary anchor. The verticality of the
pole shall be checked by sprit level in both longitudinal & transverse
directions. Once, this is done, the back filling/concreting (in case of Rail
pole) shall be done in the pit. The temporary anchor shall be removed
only when poles set properly in the foundation.

4.1.2.5 Earthing of Poles

a) In 11 kV line, each pole shall be earthed with coil type earthing as per REC
Construction Standards no. J-1 with following exception

b) The poles on both sides of railway, telecommunication, road, drain & river
crossing shall be earthed by pipe earthing as per REC Construction
Standards no. J-2. All DP structures shall also be earthed with pipe type
earthing for normal soil.

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c) In LT lines every third pole shall be earthed with coil type earthing as per
REC Construction Standards no. J-1

4.1.2.6 Danger Boards

The vendor shall provide & install danger plates on all 11 kV DP structures and at
all poles where DT is installed. The danger plates shall conform to REC
specification No. 57/1993.

4.1.2.7 Anti-climbing Devices

The vendor shall provide & install anti-climbing device on all 11 kV DP structures
and at all poles where DT is installed. This shall be done with G.I. Barbed wire. The
barbed wire shall conform to IS-278 (Grade A1). The barbed wires shall be given
chromatin dip as per procedure laid down in IS: 1340.

4.1.3 Insulators & Hardware Fittings

4.1.3.1 For 11 kV Line:
All the cross-arms, clamps, pole top brackets, insulators and insulator fittings shall
be as per relevant REC specifications.

4.1.3.2 All fittings for pole top bracket, V cross arm, back clamp for cross arm and top
bracket, DP channel support clamp, earth clamp, bracing for DP structure, channels,
back clamps for AB switch and DO fuse, clamp for cross bracing for DP structure,
accessories of insulator and all other ferrous parts shall be Galvanised and shall
confirm to IS 2629, IS 4759, IS 2633.

4.1.3.3 LT Line on Aerial Bunched Conductor

a) Suspension Clamp & Eye Hook: The contractor shall supply & install
Suspension Clamp & Eye Hook as per REC Construction Standards No. E-
34.

b) Dead End Clamp & Eye Hook: The contractor shall supply & install Dead
End Clamp & Eye Hook as per REC Construction Standards No. E-35.

c) Non-Tension LT Connectors: The contractor shall supply & install Non
Tension LT Connectors as per REC Construction Standards No. E-36

4.1.3.4 Fittings Common to all Line

a) Preformed Insulator Binding: The contractor shall supply preformed
insulator binding for pin insulators as per REC Construction Standards No.
C-3 for straight run location & as per C-4 for angel location. For disc type
insulators, the binding shall be as per REC Construction Standards No. C-5.
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b) Mid Span Compression Joint & Repair Sleeves: The contractor shall supply
& install the Mid Span Compression Joint & Repair Sleeves as per IS 2121
(Part II).

c) Guy/Stay wire Clamp: The contractor shall supply & install Guy/Stay wire
Clamp as per REC Construction Standard G-1.

4.1.4 Stay/Guy Sets

4.1.4.1 The Stay/Guys shall be used at the following pole locations:

i) At all the tapping points & dead end poles
ii) At all the points as per REC construction dwg. No. A-10 (for the diversion
angle of 10 60 degree)
iii) At the distance of 1 km max. from the last failure containment
pole/structure.
iv) Both side poles at all the crossing for road, nalla, railway crossings etc.

a) The arrangement and number of stay sets to be installed on different pole
structures shall be as per REC Construction Standards no. A-23 to A-27, G-
5 & G-8.

b) The stay set to be supplied shall be complete in all respect and would
broadly consists of following items:

i) 7/10 SWG G.I. Stay wire for 11 kV lines and 7/12 SWG for LT line
as per REC Specification No. 46/1986
ii) Stay Insulator type A for LT line and type C for 11 kV line as per
REC Specification No. 21/1981
iii) Turn Buckle
iv) Clamps
v) Anchor rod & plate (Hot Dipped galvanised) of size 150x150x6
mm

Complete stay set shall be as per REC Construction Standards no. G-1.
The specifications of the stay set is enclosed with this document.

4.1.4.2 The contractor shall install the stay set complete in all respect. This includes
excavation of pit size 0.5 x 0.5 x 1.6 metre in all kinds of soil including laterite/hard
rocks. Stay plate and rod (leaving the top 10 cm) shall be embedded in the pit with
PCC in the ratio 1:3:6 (the volume of PCC shall be 0.5x0.5x0.8 meter). The rest
(upper half) of the pit shall be filled with excavated soil duly compacted layer by
layer. An angle between 30 to 45 degrees shall be maintained between stay wire
and the pole. The stay wire shall be used with a stay insulator at a height of 5 mts.
above ground level with G.I. turnbuckle.

4.1.5 Conductor
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4.1.5.1 Type of Conductors

a) For 11 kV Line: ACSR Rabbit conductor shall be used in 11 kV trunk lines
while ACSR Weasel conductor shall be used in 11 kV main spur lines.
ACSR Squirrel conductor shall be used in 11KV branch spur lines.

b) For LT line, single core aluminium, cross link polyethylene (XLPE)
insulated Aerial Bunched Cable (ABC) (2 x 16 + 1 x 25 sq. mm ) with bare
messenger wire and three core aluminium cross link polyethylene (XLPE)
insulated Aerial bunched Cable(ABC) (3x50+1x 16+1x35 sq.mm). The
messenger wire shall be of stranded aluminium alloy and would act as
neutral wire also. The ABC shall conform to REC specification No.
32/1984 except that phase and neutral conductor shall be multi
stranded. The cable from each source/supplier shall be type tested.
Acceptance and other tests on the offered lot shall be carried out at
supplier/manufacturers premises or any third party lab. All tests shall be
carried out as per REC specification No. 32/1984. The cost of conducting
these tests shall be borne by the contractor and shall be included in the
quoted price.

c) The ACSR Conductor shall conform to the specification enclosed with this
document.

4.1.5.2 Conductor Configuration

The 11 kV feeders shall be a 3-phase 3-wire system. V shape conductor
configuration shall be used.

4.1.5.3 Stringing and Installation of Line with Bare Conductors

4.1.5.3.1 General

a) The scope of erection work shall include the cost of all labour, tools and
plants such as tension stringing equipment and all other incidental expenses
in connection with erection and stringing work. The Bidders shall indicate in
the offer the sets of stringing equipment he would deploy exclusively for
work under each package. The stringing equipments shall be of sufficient
capacity to string ACSR weasel & ACSR rabbit conductor.
b) The Contractor shall be responsible for transportation to site of all the
materials to be provided by the Contractor as well as proper storage,
insurance etc. at his own cost, till such time the erected line is taken over by
the Purchaser
c) Contractor shall set up required number of stores along the line and the
exact location of such stores shall be discussed and agreed upon with the
Purchaser.

4.1.5.3.2 Insulator Fixing
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Pin insulators shall be used on all poles while strain insulators shall be used on all
angle & dead end poles. Damaged insulators and fittings, if any, shall not be used.
Prior to fixing, all insulators shall be cleaned in a manner that shall not spoil,
injure or scratch the surface of the insulator, but in no case shall any oil be used
for this purpose. Torque wrench shall be used for fixing various line materials and
components, such as suspension clamp for conductor, whenever recommended by
the manufacturer of the same.
4.1.5.3.3 Running Out of the Conductors
a) The contractor shall be entirely responsible for any damage to the pole or
conductors during stringing. The conductors shall be run out of the drums
from the top in order to avoid damage to conductor.
b) A suitable braking device shall be provided to avoid damaging, loose
running out and kinking of the conductors. Care shall be taken to ensure
that the conductor does not touch and rub against the ground or objects,
which could scratch or damage the strands.
c) The sequence of running out shall be from the top to down i.e. the top
conductor shall be run out first, followed in succession by the side
conductors. Unbalanced loads on poles shall be avoided as far as possible.
Wherever applicable, inner phase of line conductors shall be strung before
the stringing of the outer phases is taken up.
d) When lines being erected run parallel to existing energised power lines,
the Contractor shall take adequate safety precautions to protect personnel
from the potentially dangerous voltage build up due to electromagnetic
and electrostatic coupling in the pulling wire, conductors and earth wire
during stringing operations.
e) The Contractor shall also take adequate safety precautions to protect
personnel from potentially dangerous voltage build up due to distant
electrical storms or any other reason.

4.1.5.3.4 Repair to Conductors

a) The conductor shall be continuously observed for loose or broken strands
or any other damage during the running out operations.
b) Repair to conductors, if necessary, shall be carried out with repair sleeves
and not more than one repair sleeve will be used in one span.
c) Repairing of the conductor surface shall be carried out only in case of
minor damage, scuff marks, etc. The final conductor surface shall be
clean, smooth and free from projections, sharp points, cuts, abrasions etc.
d) The Contractor shall be entirely responsible for any damage to the poles,
insulators etc during stringing.

4.1.5.3.5 Stringing of Conductor

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a) The stringing of the conductor shall be done by the standard stringing
method.
b) The Bidder shall submit complete details of the stringing method for
owners approval. Prior to stringing, the contractor shall submit the
stringing charts for the conductor showing the initial and final sags and
tension at various temperatures and spans, along with equivalent spans
in the lines for the approval of the purchaser.
c) Conductors shall not be allowed to hang in the stringing blocks for
more than 96 hours before being pulled to the specified sag.
d) Conductor creep are to be compensated by over tensioning the
conductor at a temperature of 26C lower than the ambient
temperature or by using the initial sag and tensions indicated in the
tables.
e) Derricks or other equivalent methods shall be used to ensure that
normal services are not interrupted and any property is not damaged
during stringing operations for roads, telecommunication lines, power
lines and railway lines. However, Shutdown shall be obtained when
working at crossings of overhead power lines. The contractor shall
make specific request for the same to the purchaser.
4.1.5.3.6 Jointing

a) When approaching the end of a drum length at least three coils shall be
left in place when the stringing operations are stopped. These coils are
to be removed carefully, and if another length is required to be run out,
a joint shall be made as per the recommendations of the accessories
manufacturer.
b) Conductor splices shall not crack or otherwise be susceptible to
damage during stringing operation. The Contractor shall use only such
equipment/methods during conductor stringing which ensures
complete compliance in this regard.
c) All the joints on the conductor shall be of compression type, in
accordance with the recommendations of the manufacturer, for which
all necessary tools and equipment like compressors, dies, etc., shall be
arranged by the contractor. Each part of the joint shall be cleaned by
wire brush till it is free of rust or dirt, etc. This shall be properly
greased with anti-corrosive compound if recommended by the
manufacturer, before the final compression is carried out with the
compressors.
d) All the joints or splices shall be made at least 30 metres away from the
pole. No joints or splices shall be made in spans crossing over main
roads, railway line and small river spans. Not more than one joint per
conductor per span shall be allowed. The compression type fittings
shall be of the self-centering type or care shall be taken to mark the
conductors to indicate when the fitting is centered properly.
e) During compression or splicing operation, the conductor shall be
handled in such a manner as to prevent lateral or vertical bearing
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against the dies. After compressing the joint, the aluminium sleeve
shall have all corners rounded; burrs and sharp edges removed and
smoothened.
f) To avoid any damage to the joint, the contractor shall use a suitable
protector for mid span compression joints in case they are to be passed
over pulley blocks/aerial rollers. The pulley groove size shall be such
that the joint along with protection can be passed over it smoothly.
4.1.5.3.7 Tensioning and Sagging Operations

a) The tensioning and sagging shall be done in accordance with the
approved stringing charts or sag tables.
b) The sag shall be checked in the first and the last section span for
sections up to eight spans and in one additional intermediate span for
sections with more than eight spans.
c) Tensioning and sagging operations shall be carried out in calm
weather when rapid changes in temperature are not likely to occur.
4.1.5.3.8 Clipping In
a) Clipping of the conductors into position shall be done in accordance
with the manufacturers recommendations.
b) Jumpers at section and angle towers shall be formed to parabolic shape
to ensure maximum clearance requirements. Pilot suspension insulator
strings shall be used, if found necessary, to restrict jumper swing to
design values
c) Fasteners in all fittings and accessories shall be secured in position.
The security clip shall be properly opened and sprung into position.

4.1.5.3.9 Fixing of Conductors and Earth wire Accessories
Conductor and earth wire accessories supplied by the Contractor shall be
installed by the Contractor as per the design requirements and manufacturer's
instructions. While installing the conductor and earth wire accessories, proper
care shall be taken to ensure that the surfaces are clean and smooth and that no
damage occurs to any part of the accessories or of the conductors.

4.1.5.3.10 Replacement:

If any replacements are to be effected after stringing and tensioning or during
maintenance e.g. replacement of cross arms, the conductor shall be suitably tied
to the pole at tension points or transferred to suitable roller pulleys at
suspension points.

4.1.5.4 Stringing of Aerial Bunched Cable

The contractor shall supply & install LT line using XLPE insulated ABC (2 x 16
+ 1 x 25 sq. mm ) size and 3 phase ABC (3x50 +1 x 16+1x 35 sq.mm.) size.

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4.1.5.4.1 Fixing of Suspension & Tension/Dead end Clamp to the Poles

The suspension clamp is to be hung on eye hook/ suspension hook, which is fixed
to the pole at a minimum distance of 0.15 mt. from top end of the pole. The
messenger wire of bunched cable resting on a pulley is separated from the cable
by separating wedges and inserted in the conductor groove of the suspension
clamp. The bolt is tightened to a torque of 20 N after which the pulley and wedges
are to be removed. The cable is tied to the messenger wire with nylon tie on both
sides of clamps. A hole of minimum diameter is to be made through poles for
erection of suspension clamp. In case, drilling is not possible to make hole
through poles, pole clamps/eye hook made of 16mm MS rod and 50 x 6mm flat
shall be used. Eye/hook pole clamp shall be made to suite the pole width. This
shall be installed as per Fig. No. 2 (a) & 2(b) of REC Construction Standard No.
E-34 for suspension clamps and as Fig. No. 2(a) & 2(b) of REC Construction
Standard No. E-35 for tension (Dead end) clamps.

4.1.5.4.2 Fittings & Accessories

The following hardware fittings & accessories shall be used to install, erect & join
the aerial bunched cable.

a) Suspension Hook (Eye Hook) - The contractor shall supply & install the
suspension hook (eye hook). This hook shall be used to attach the AB
cable on the pole by means of a dead end clamp in terminal poles and
for attaching a suspension clamp in straight lines and angle up to 90
Deg.

b) Suspension clamps & the corresponding eyehook shall be as per REC
Construction Standard No. E-34

c) Dead End clamps & the corresponding eyehook shall be as per REC
Construction Standard No. E-35

d) All clamps & hooks/Eye hooks shall be made of the dip galvanized steel
with a minimum thickness of 50(Micron)

e) Nylon Tie - The contractor shall supply nylon ties. These ties shall be
used for tying the conductors with the messenger wire to prevent the
phase conductors from chatting against suspension clamp. The nylon tie
is made of weather resistant black nylon.

f) Spilt Plastic Tube - The contractor shall supply split plastic tube. These
tubes shall be used to prevent the suspension clamp to chaff against the
cable. The cable is made of black weather resistant material.

g) Connectors - The contractor shall supply connector. These shall be used
as non- tension aluminium to aluminium connections for conductor
joints.

h) Plastic Covers for Connectors - The contractor shall supply Plastic
Covers for Connectors. These covers shall be used with
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aluminum/aluminum connectors to protect connectors against corrosion
caused by climatic conditions.

4.1.5.4.3 Installation of Cable

The contractor shall be fully responsible for all activities related to installation of
AB cable. His responsibilities consists of

i. Handling of the cable
ii. Pulling of the cable
iii. Stringing of the cable
iv. Jointing of the cable

a) Handling of AB Cable

The contractor shall observe following precautions while handling the AB
cable:

i. The cable drums must be stored and transported in an upright
position.

ii. While loading/unloading, the drums shall not be thrown from
transport vehicles

iii. Cable contact with sharp articles shall be avoided.

iv. In order to prevent damage to the insulation, the cable shall not
be dragged on the ground. Pulleys shall be used for this purpose.

v. In order to prevent strands from spreading, always cut the cable
with a cutter

vi. Use nylon ties or electrical tape to prevent the cable from
spreading away from messenger wire after the cutting. Staple the
end of the cable on to the drum in order to prevent loosening.

vii. Do not remove the protective boards from the cable drum before
the cable is pulled off the drum.

viii. While moving the drum by rolling it on ground, always roll the
drum in the direction indicated by the arrow on the flange. When
pulling the cable, the spinning direction must be opposite.

ix. Do not store the drums on wet soil, sandy or humid places.

x. Store the accessories in good order for quick easy and correct
handling.

b) Pulling the Cable
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The principle is to pull the cable under mechanical tension so that contact
with the ground or any other obstacles is avoided.

i. The cable drum should be perfectly in alignment with line to be
strung and fixed about 15-20 mts. from the holding the first
pulley. Open the cover of the drum to check and ensure that the
insulation is not damaged.

ii. The pulling which is set up to the cable drum is about 15-20 mts
from the pole holding to the last pulley.

iii. The pulleys are directly hung to such hook on the poles. The
pulley tandem is to be used on angle poles if the line is deviating
more than 60
0

iv. Pull the guiding rope through all the pulleys.

v. Normal care shall be taken to assume a smooth passage of whole
cable through the pulleys, especially in the first pole and on angle
poles. One worker should act as break man at the cable drum so
that the cable is not loosened during the pulling. One worker
should follow the cable going through the pulleys and stop the
pulling if anything goes wrong.

c) Stringing Operations

The contractor shall follow one of the following methods for stringing

12 Sag Method

i) Fix a dead end clamp on the neutral messenger wire at the pole.
The messenger shall be bent behind the clamp to ensure sufficient
friction between the messenger and the clamp in the initial stays
during stringing. Bind the conductor together beside the dead end
clamp using a nylon tie.

ii) Hang the clamp on the hook at the end pole.

iii) Rewind simultaneously the slack cable length on the cable drum

iv) Attach the come along on the neutral messenger wire at the first
pole of the line

v) Tighten the cable by the shackle or the winch when required sag is
obtained

vi) Hang the dead end clamp on the hook and install it on the neutral
messenger

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vii) Remove the come along

viii) Bind the conductors together on the messenger wire using a nylon
tie

ix) Check the length of the cable needed and cut it at an appropriate
point

2. Dynamometer Methods

i) Start the operation as above up to the stage

ii) Install the dynamo meter on the come-along

iii) Tighten the cable at the required value by reading the Dynamo
meter

iv) Finish the stringing as in the sag method operation

d) Jointing of Cables

i) Jointing of cable shall be in accordance with clause 12.3.3 of IS
1255:1993 and manufacturers special instructions given hereunder.
This jointing is to be done by skilled personnel

v) Cable Damage and Repairs: If the cable is damaged for whatever
reasons, it shall be brought to the notice of the engineer and shall
not be used without his approval.

vi) No joint or splice shall be made in spans crossings over main
roads, small rivers or in tension spans. Not more than on joint in
the cable shall be allowed in one span.

e) The stringing rate include rates for paving, stringing, clamping, jointing,
tensioning and fitting of all necessary accessories.

4.1.6 Final Checking, Testing and Commissioning

a) After stringing have been done as approved by the engineer, to ensure
that everything is complete in all respects, the works shall be thoroughly
inspected keeping in view the following main points.
b) All the bolts and nuts should be of GI materials as per relevant IS.
c) The stringing of the cable has been done as per the approved sag and
desired clearances are achieved.
d) No damage, minor or major to the cable, messenger wire and
accessories
e) The contractor shall submit a report to the above effect to the Engineer
in Charge, who shall inspect and verify the correctness of the report. In
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case it is noticed that some or any of the above is not fulfilled, the
engineer shall get such items rectified by the contractor no extra cost to
the purchaser.
f) After final checking, the line shall be tested for insulation resistance in
accordance with IS 1255: 1983. All arrangements for such testing or
any other test desired by the Engineer-in-Charge, shall be done by the
contractor and necessary labour, transport and equipment shall be
provided by him. Any defect found out as a result of such tests shall be
rectified by the contractor, forthwith at no extra cost to the purchaser.
g) In addition to the above, the contractor shall be responsible for testing
and ensuring that the total and relative sags of the cable as within the
specified tolerance. Such tests shall be carried out at selected points
along the route as required by the Engineer-in-Charge and the contractor
shall provide all necessary equipment and labour to enable the tests to be
carried out. After satisfactory test on the line and approval by the
Engineer in Charge, the line shall be energized at full operating voltage
before handing over. The cable shall be meger tested before and after
jointing. The AB cable shall be tested for

i) Continuity of messenger wire and conductors
ii) Absence of cross phasing
iii) Insulation resistance to earth
iv) Insulation resistance between conductors
v) DC Resistance
vi) Capacitance

as per IS 1255:1983 of the latest issue and as per manufacturers
instructions.

h) Sufficient backfilled earth covers each foundation pit and is adequately
compacted
i) All poles are used strictly according to final approved drawing and are
free of any defect or damage whatsoever
j) The stringing of the conductors and earth wire has been done as per the
approved sag and tension charts and desired clearances are clearly
available
k) All conductor and messenger wire accessories are properly installed
l) All other requirements for completion of works such as fixing of danger
plate and anti-climbing device have been fulfilled
m) Wherever required, the proper revetment (erosion protection) is
provided
n) The insulation of the line as a whole is tested by the Contractor through
provision of his own equipment, labour, etc., to the satisfaction of the
Purchaser
o) Proper earthing of the poles

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4.1.7 HT/LT/ Road Crossing Guarding

The contractor shall provide & install protective guarding as per REC
construction standard A-1. For trunk & main spur 11 kV line, the guarding shall
be provided at all the crossing i.e. road, telecommunication & power lines,
railway line, nalla etc. For branch spur line, the guarding shall be provided all
along the line.

4.1.8 Line Sectionaliser /AB Switch
Line sectionaliser/AB switch shall also be supplied & installed by the contractor
at the entry point of 11 kV line in selected villages. The specifications of
sectionaliser/AB switch are enclosed at with this document.

4.1.9 Statutory Regulations
The Contractor is required to follow local statutory regulations stipulated in
Electricity (Supply) Act 1948, Indian Electricity Rules 1956 as amended and
other local rules and regulations referred in these specifications.

4.1.10 Reference Standards
The codes and/or standards referred to in the specifications shall govern, in all
cases wherever such references are made. In case of a conflict between such
codes and/or standards and the specifications, latter shall govern. Such codes
and/or standards, referred to shall mean the latest revisions, amendments/changes
adopted and published by the relevant agencies unless otherwise indicated. Other
internationally accepted standards, which ensure equal or better performance than
those specified shall also be accepted, subject to prior approval by the Purchaser.
In case no reference is given for any item in these specifications, latest REC
specification & Construction Standards shall be referred to.

4.1.11 Drawings
The following is the general list of the documents and drawings that are to be
submitted by contractor for owners approved. Any other document required for
approval shall be intimated during detailed engineering.
a) Work Schedule (Master Network) Plan.
b) Detailed survey report showing ground clearance and pole locations.
c) Stringing procedure and stringing chart.
d) Pole accessories drawings like design plate, name plate etc.
e) Quality Plan
f) Sub-vendors approval etc.
g) The contractor shall submit the as built drawing of the system, which will
include the indexing of lines, poles, DTs, and consumers.

4.2 Supply & Erection of Distribution Transformers
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4.2.1 General

4.2.1.1 As a part of this scheme, there is a provision to install distribution transformers on
11 kV line .The contractors shall supply, install, test and commission 11kV/433
volts, 25KVA/63 KVA/100 KVA capacity. Transformer must be three star rating.

4.2.1.2 The specifications of distribution transformer are enclosed with this document.

4.2.1.3 The contractors scope is to supply and install distribution transformers including
all support structures, channels, clamps, nut & bolts etc for DT and all other
accessories. On 11 kV side, the accessories would be LA, HG fuse and AB
switch for 3-phase transformer while on LT side the contractor shall supply and
install LT Distribution Box. Any other item, not specifically mentioned but
necessary for safe operation of the distribution transformer is deemed to be
included in the scope of the contractor.

4.2.1.4 The contractor shall supply & install PVC insulated ACSR weasel for droppers of
11 kV line to DT and pre insulated LT cable from DT to LT distribution box
(LTDB). LTDB shall be used to take off LT feeders and service connections as
well. Distribution box shall have proper locking arrangement.

4.2.1.5 The tentative location for installation of capacity of DT shall be specified by the
purchaser during detailed engineering.

4.2.1.6 The contractor shall survey the area, fix the location of DT keeping in view that
DT is close to the centre of the area to be fed as practically possible and Phase to
Neutral fault at the most remote end (including the length of service cable) shall
result in sufficient current flow to operate the LT protection for that feeder which
is provided on secondary side of DT.

4.2.1.7 Contractor shall obtain the owners approval for final DT location.

4.2.1.8 The no. of LT feeders/service connections to be connected to a particular DT shall
be decided during detailed engineering with mutual discussion between contractor
& the purchaser.

4.2.2 Erection of Transformers

4.2.2.1 Three phase DTs shall be erected on DP structures as per REC Construction
Standard No F-1 & F-2.
4.2.2.2 Bidder can offer alternative mounting arrangement subject to the approval of
owner.

4.2.3 Electrical Connections

4.2.3.1 Connectors - Bimetallic connectors shall be provided both on HT & LT side of
DT. The connectors shall be as per REC specifications.

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4.2.3.2 The HT side connections shall be made with PVC insulated ACSR weasel
conductor. LT side connections between bushings and the LTDB shall be made
with LT PVC insulated aluminium cables. Pin type lugs shall be crimped to the
in-coming cable while terminating at the fuse which is provided in LTDB. The
contractor shall propose the size of LT cables for each rating of distribution
transformers in the bid. Cable glands of ISI mark shall be used for all the cable
entries in distribution box. Jumpering shall be done as per REC practices.

4.2.3.3 The contractor shall properly dress all the LT cables emanating from distribution
box and terminate them at the respective overhead LT lines. The contractor shall
provide all jointing material i.e. sleeves etc and carry out all jointing works. All
the cable (ABC for LT line and service cables) shall be anchored to the DT poles
using clamps /dead end clamps for LT line and in no case the load of the cable
shall be transferred to LTDB. The contractor shall provide all such clamps, nuts &
bolts at no extra cost to the purchaser.

4.2.4 Distribution Box with Meter.

4.2.4.1 LT distribution box (LTDB) shall be of 1.8 gauge MS sheet box. Insulated
handles shall also be provided to the distribution box. The contractor shall give
the complete drawing of the distribution box showing the all-internal arrangement
and clamps shall be included in the quoted price of LTDB. The box shall have
one compartment lockable through padlock. The LT connections through copper
cable/conductor from LT bushing of DT shall terminate at MCCB. The output
from MCCB shall be extended to the out going LT Bus bar. All outgoing LT
feeders shall emanate from LT bus bar. Suitable no. of holes with cable glands
along with IS approved gaskets shall be provided in the distribution box.
Neoprene Rubber gasket shall be used in the door and also at cable entry holes to
avoid ingress of moisture and other elements in the distribution box. The
electrical drawing of LTDB is enclosed .The distribution box shall conform to
IP-55 and shall have painting as per relevant IS standards.

4.2.4.2 The following provisions shall be provided in LTDB

i) Phase & neutral tinned copper bus bar
ii) MCCB
iii) Grounding arrangement of neutral bus
iv) Earthing of LTDB.
v) Provision to take off 3 feeders from 3 phase 25 KVA DT
vi) Provision of CT operated DT meter.

4.2.4.3 The bus bar for all the ratings of DT shall be 3 mm thick, 2.5 cm wide and of
suitable length. The bus bar shall be supported by at least 3 nos. of insulators.

4.2.4.4 The incomer to the bus bar from MCCB, (housed in the distribution box itself),
shall be insulated copper cable/insulated strip. This incomer shall be terminated at
the centre of the bus bar. Alternatively the LT bushings can directly be
penetrating in the distribution box.

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4.2.4.5 Wherever, different metals are to be connected, bi-metallic connectors/washers
shall be used.

4.2.4.6 The distribution box shall be suitable earthed. Earthing arrangement as per
relevant IS standards shall be provided.

4.2.4.7 Housing of DT meter in the distribution Box.

4.2.4.8 Supply and installation of DT meter is a part of Distribution Box.

4.2.4.9 Detailed specification of DT meter is enclosed in this specification.

4.2.5 Protection of DT

4.2.5.1 HT Side

a) Lightning Arrestor: The contractor shall supply & install Metal Oxide LA
to protect the transformer from any electrical surge and lightening strokes
on H T side. The housing can be of porcelain or silicon polymer of proven
design. Specifications enclosed with this document.

b) HG FUSE: The contractor shall supply & install HG fuse on HT side of
protection for 3 phases DT. The contractor shall specify the rating of the
fuse in the bid for each rating of transformer. The fuse shall be complete
with all insulators, mounting arrangement etc. Specifications are enclosed
with this document.

4.2.5.2 LT Side

On LT side, an MCCB of suitable rating as per specification (to be matched with
the overload handling capability of the transformer being offered under worst
operating condition) shall be mounted in the distribution box. The rating of the
MCCB shall be approved by the owner. The MCCB as applicable shall be
supplied as per specification enclosed with this document. The MCCB shall be
housed in LT distribution box, which can be locked.

4.2.6 Earthing

Pipe earthing shall be used to earth DT neutral, LA and the DT body at each DT
location. Thus, three such pits shall be built for each transformer. The location of
the earth pits and connections to various earth pits shall be as per REC
Construction Standard No. F-5. The pipe earthing shall be as per standard No.J-2
for normal soil.

4.2.7 Danger Plates & Anti-Climbing Device

4.2.7.1 Danger Boards
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The vendor shall provide at all poles where DT is installed. The danger plates
shall conform to REC specification No. 57/1993. The vendor shall supply &
install all clamps, nut & bolts for this purpose.
4.2.7.2 Anti-climbing Devices

The vendor shall provide & install anti-climbing device on all 11 kV DP
structures and at all poles where DT is installed. This shall be done with G.I.
Barbed wire. The barbed wire shall conform to IS-278 (Grade A1). The barbed
wires shall be given chromatin dip as per procedure laid down in IS: 1340. In case
of a DP structure anti climbing device shall be erected on both the poles.

4.3 Service Connections
4.3.1 General

4.3.1.1 The contractor shall provide the service connections to the consumers
Below Poverty Line (BPL consumers).The service cable shall travel
from service pole to the premises of the consumer with the provision of

(i) PVC double core 2.5 sq. mm cable
(ii) Suitable connector at ABC cable (piercing type connector) and
distribution box at DT
(iii) Supporting GI wire 10 SWG
(iv) GI pipe 20 mm (3.1 m per service connection), bend etc.
(v) Energy meter at the consumer premise
(vi) Providing one no. 15 w CFL

4.3.1.2 Cost of all items/material required completing the service connections
including service cable, energy meter and Piercing type connector for
ABC shall be included in the quoted price. The installation of all the
material is in the scope of contractor.

4.3.1.3 List of BPL consumers whom service connection is to be provided shall
be furnished to the contractor after award.

4.3.1.4 As far as possible the service connection shall be given from the
DT/pole of the LT line, which is nearest to the consumers premise.
4.3.1.5 Meter should be installed at easy approach and the bulb should be fixed
inside the house for proper lighting.

4.3.2 The service cable shall be supported with the GI wire by GI wire loop. The
service cable shall enter the consumer premises through GI pipe of 20 mm dia up
to the meter board. GI pipe will be fixed to the wall with suitable clamps. The
supporting GI wire will be suitably tied to the GI pipe and also to the service pole.

4.3.3 The wooden (or any other suitable material subject to the approval of the owner)
meter board shall be fixed in the consumer premises at a suitable height and shall
house
(i) Energy meter
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(ii) Kit Kat porcelain fuse
(iii) DP switch
(iv) Earthing terminal

4.3.4 Another wooden (or any other suitable material subject to the approval of the
owner) distribution board shall be fixed in the consumer premises at a suitable
height and shall house
(i) 15 W CFL lamp with holder
(ii) 5 Amp switch

In order to energise the, 15 W CFL lamp the inter connection between the meter
board and distribution board shall be in the scope of the contractor.

4.3.5 A minimum ground clearance of 5.8 mt. across the road and 5.5 m along with
road shall be maintained, while releasing the service connection.

4.3.6 The proposed arrangement of service connection to the BPL consumer is
indicated in drawing enclosed to this document. The specific arrangement of
service connection shall be finalised during detailed engineering. The contractor
shall refer REC standard H1 - H3 in this regard. The contractor shall submit the
proposed lay out for approval of the purchase.

4.4 Miscellaneous for 11 kV / LT Village Electrification Works
4.4.1 The quantities for various items indicated in BPS are tentative and actual quantity
will depend upon final survey (check survey). Payment for contractor supplied line
materials shall be made for the actual quantities.
4.4.2 The bidder shall offer type tested equipment for the project. The type test shall
cover the entire type test specified in this volume of the document. The contractor
shall submit type test reports for the equipments offered in the bid for approval of
the owner. In case, any equipment is not type tested or partially type tested, as per
TS in the laboratories acceptable to the owner, the bidder shall carry out type tests
at his own cost. Bidder shall have to carry out type testing as per TS for
Distribution transformers, ACSR Conductor, insulator and ABC at his own cost.

5.0 PHYSICAL AND OTHER DATA

5.1 Location of the Substations The places where the Power substations are
to be constructed shall be finalised by BSEB.

5.2 Meteorological-Data
The equipment supplied against this specification shall be suitable for
satisfactory continuous operation under the following ambient conditions.
Max. ambient temp. (deg c) : 50
Relative Humidity : 10-100 %
Max. Annual Rainfall (mm) : 1450
Max. Wind Pressure (Kg./Sq.Mt.) : 150
SECTION II

Page 46 of 49
Max. Altitude above MSL (Mtr.) : 1000
Isokeraunic Level (days/year) : 50
In general the climate shall be moderately hot & humid tropical climate conducive
to rust and fungus growth.

5.3 Altitude correction
5.3.1 The temperature rise specified in this specification for Oil-immersed, natural
air cooled equipments are to be reduced by 2.0 percent for each 500 m by
which the intended working altitude exceeds 1000 m.
5.3.2 The clearances specified in this specification are to be increased by 1.25
percent for each 100 m by which the intended working altitude exceeds
1000 m
5.3.3 No increase in creepage distances is to be considered due to altitude
correction.
5.3.4 No increase in insulation levels is to be considered due to altitude
correction.

5.4 Soil Data
The contractor shall be responsible for carrying out the required tests and
should fully satisfy himself about the nature of soil expected to be
encountered prior to the submission of bid. Any variation of soil data during
detailed engineering or construction stage shall not constitute a valid reason
in affecting the terms and conditions of the bid.

6.0 SYSTEM PARAMETERS

Sl. Description of the 33 kV 11 kV
No. parameter System System

1. System operating 33 kV 11kV
Voltage
2. Maximum operating 36 kV 12 kV
voltage of the
system (rms)
3. Rated frequency 50 Hz 50 Hz
4. No. of phases 3 3
5. Rated Insulation levels
(i)Full wave impulse 170 kVp 75 kVp
withstand voltage
(1.2/50 micro sec.)
(ii) One minute power 75 kV 28 kV
frequency dry and
SECTION II

Page 47 of 49
wet withstand volt-
age (rms)
6. Min. creepage distance 25 mm/ kV 25 mm/ kV
(For Sub-station equipment) (900 mm) (300 mm)

7. Min. clearances
(ii)Phase to earth 320 mm 140 mm

(i)Phase to phase 640 mm 280 mm

(iii)Sectional clearances 3000 mm
8. Rated short circuit 25 kA 25 kA
current for 3 sec. for 3 sec

9. System neutral Solidly Solidly
earthing earthed earthed

Note: The insulation and RIV levels of the equipments shall be as per values given in
the respective chapter of the equipments.

7.0 SCHEDULE OF QUANTITIES

7.1 The requirement of various items/equipments and civil works are indicated
in Bid Proposal Sheets.

7.2 The bill of quantity of major equipments/items/works which are payable on
unit rate is indicated in the Bid Proposal Sheets.

7.3 Wherever the quantities of items/works are not indicated, the contractor is
required to estimate the quantity required for entire execution and
completion of works and incorporate their price in respective Bid Proposal
Sheets. For erection hardware items, Contractors shall estimate the total
requirement of the works and indicate item-wise lump sum price and
include the same in relevant Bid Proposal Sheets. Any material/works not
specifically mentioned in the description in BPS, but required for
completion of work, shall be deemed to be included in the module itself.

7.4 Contractor should include all such items in the bid proposal sheets, which
are not specifically mentioned but are otherwise essential for the execution
of the contract. Items, which explicitly may not appear in various schedules
and are required for successful commissioning of substation shall be
included in the bid price and shall be provided at no extra cost to Owner.

8.0 DETAILED SPECIFICATION OF EQUIPMENTS
The equipments shall meet the requirements as per relevant section of
specifications of individual equipments:
SECTION II

Page 48 of 49

9.0 BASIC REFERENCE DRAWINGS

9.1 The reference drawings are enclosed with the specification and form a part of the
specification.

9.2 A typical indicative Single Line Diagram (SLD) for 33/11 kV substations is
enclosed with the specification. The contractor shall develop a new layout in line
with the specification and take the approval of the BSEB. The contractor shall
maintain the overall dimensions of the substation, buildings, bay length, bay width,
phase to earth clearance, phase to phase clearance and sectional clearances,
clearances between buses, bus heights but may alter the locations of equipment to
obtain the statutory electrical clearances as required for the substation.

9.3 The enclosed drawings give the basic scheme. In case of any discrepancy between
the drawings and text of specification, the requirements of text shall prevail in
general. However, the Contractor is advised to get these clarified from Owner.

10.0 GENERAL
10.1 The scope of erection work shall include the cost of all labour, tools and plants
such as tension stringing equipment and all other incidental expenses in
connection with erection and stringing work. The Bidders shall indicate in the
offer the sets of stringing equipments he would deploy exclusively for this line
package, which shall be of sufficient capacity to string ACSR Dog conductor.
10.2 The Contractor shall be responsible for transportation to site of all the materials
to be provided by the Contractor as well as proper storage and preservation of
the same at his own cost, till such time the erected line is taken over by the
Purchaser Similarly, the Contractor shall be responsible for transportation,
proper storage, safe custody, and loss or damage of all Purchaser's supplied
items for incorporation in the lines and shall maintain and render proper
account of all such materials at all times. The Contractor shall reimburse the
cost of any of the materials lost or damaged during storage and erection.
10.3 Contractor shall set up required number of stores along the line and the exact
location of such stores shall be discussed and agreed upon with the Purchaser.
Purchaser supplied items (if any) shall be dispatched to the railway stations
situated nearest to the stores set up by the Contractor. From these railway
stations, receipt, unloading, loading and transportation to the stores shall be the
entire responsibility of the Contractor.
10.4 The Contractor shall not be required to return to the Purchaser empty
conductor/earth-wire left over drums and shall dispose of the same at his cost.
10.5 All ferrous parts including Hardware fittings for PSC poles, conductor and
insulator hardware shall be hot dipped galvanised as per standard technical
specification enclosed with this specification.
10.6 All the items i.e. nuts, bolts etc., which are not detailed in this specification,
shall be as per relevant IS. All nut and bolts shall be galvanized confirming to
IS 1367 part 13.
10.7 Any other items not specifically mentioned in this specification but required for
erection, testing and commissioning and satisfactory operation of the substation
SECTION II

Page 49 of 49
and lines are deemed to be included in contractors scope unless specifically
excluded.
11.0 The bidder shall offer type tested equipment (excluding Power Transformer,
Aerial Bunched Cables, ACSR Conductor and Pin & Disc Insulators of
various sizes and ratings) for the project. The type test shall cover the entire
type test specified in this document. Test reports shall not be older than 5 years
as on the date of bid opening. The contractor shall submit type test reports for
the equipments offered in the bid for approval of the owner. In case, any
equipment is not type tested or partially type tested, as per TS in the
laboratories acceptable to the owner, the bidder shall carry out type tests at his
own cost. Bidder shall have to carry out type testing as per TS on Power
Transformer, Aerial Bunched Cables, ACSR Conductor and Pin & Disc
Insulator of various sizes & ratings at his own cost. In case of discrepancy
between above requirements and type test requirements given in other section
of specification, provision of this clause shall prevail.

BSEB

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