CC2005 Project Planning and Management Individual Assignment Spring Semester, 2012/13

In this assignment you are asked to develop plans for a financial system to organise the accounts for Tina Salmon, who runs the Kipper Thai oriental fish restaurant based in Barnet, with another branch in Stratford. The restaurants attract diners in the London area, and also offers a take away service; some customers have accounts for entertaining business clients. Tina Salmon has a number of suppliers, and sometimes switches between suppliers for certain ingredients if a discount is available. The restaurant prides itself on using fresh ingredients, and will buy imported fresh goods rather than frozen produce, although this does sometimes mean extra paperwork (e.g. calculating the cost at the appropriate exchange rate). Tina Salmon needs to maintain financial records for a variety of reasons: Legal requirements (for taxation and audit purposes) Customer accounts Order and invoice management Calculating menu pricing (there are different rates for eat in or take away) Testing different supplier discount options Sales reports Inventory control The calculation of staff wages is carried out separately, but could be a future project. You have been appointed as the Project Manager responsible for organising Tina Salmons financial system. This system should be up and running by the end of the June 2014. The following constraints are set: Overall budget of between 25,000 and 80,000 The project start date is 10th October 2013. Tina Salmon has allowed a wide range for the overall budget of the project, as Tina is willing to pay more for a more flexible and sophisticated system, which could be enhanced and extended to deal with other aspects of the business in the future. At no additional cost to the project you have a small office with telephone, fax, computer, email and internet access. You have one member of support staff. Any additional staff and resources required must be fully and realistically costed within the overall budget. You will be asked a range of written questions in week 6 relating to your project plans, requiring answers in a specific format. You may wish to keep a logbook for your own use, but this is not part of the assessment. Note that this assignment requires project planning; you are not asked to implement your proposals. You must decide how you are going to plan and organise this project. You should consider the following issues: Identification of key stakeholders and their needs The scope of the project Planning and organising activities (work breakdown structure) Legal/regulatory constraints (data protection, for example) Equipment requirements, and hire or purchase CC2005 Assignment Scenario 1 Date: 13/2/13

CC2005 Project Planning and Management Individual Assignment Spring Semester, 2012/13
Software requirements Contingency plans (for equipment, for example) Cost-benefit analysis (against the objectives of the project) Identification of external and internal factors affecting the project Identification of constraints that apply to your project. SMART objectives for the project addressing: What is the purpose of Tina Salmons financial system? How will the success of Tina Salmons financial system be measured?

You should develop project plans, including: A Gantt chart for scheduled work broken down into suitable work packages, activities and tasks (which will include activities running in parallel) Resource plans detailing how all resources have been allocated and costed Identification of the activities to be carried out, and the dependencies that exist between these activities Identification of any potential risks, the assessment of those risks, and how you would manage them throughout the life cycle of the project Time and staffing needed for the systems development life cycle Time and staffing required for end-user training Time and staffing required for data entry You may assume that requirements analysis could take up to 5 weeks, then design and development could take up to 8 weeks, and up to 4 weeks would be required for testing and debugging the system. You may find you do not need as long as this for your project; these times are given as guidelines, but should not be exceeded. You will also need to schedule all other activities involved in your project. You will not be able to answer all the questions surrounding the project, but you should consider how you would solve problems. For example, you might not know whether contracts will be necessary, but you can schedule time to meet a solicitor or adviser. You should also prepare a brief summary of the main features of your project, explaining the merits of your proposal, and consider issues which lie outside the scope of your project. You should also consider possibilities for further work arising from this project.

Final Deadline
The deadline for the submission of your solutions to the report questions issued in week 6 is 10th May 2013. You may submit your work earlier than this if you wish to do so. You should hand in your assignment to the Undergraduate Office. A header sheet should be attached to your submission. Your assignment must be in the format and sequence specified on the question sheet. Do not include computer disks in your submission, and do not submit your work by email. CC2005 Assignment Scenario 2 Date: 13/2/13