HSC/12/181A Closing Date 15/02/2013 Please quote this number when contacting Historic Scotland JOB DESCRIPTION HISTORIC

SCOTLAND: Compliance Officer _________________________________________________________________ Thank you for enquiring about the above post of Compliance Officer with Historic Scotland based at Longmore House, Edinburgh. This is a permanent and pensionable appointment. Completed applications should be received by 15/02/2013. The successful candidate will be expected to take up post as soon as possible. 1. MISSION STATEMENT To ensure that our historic environment provides a strong foundation in building a successful future for Scotland. Our Purpose 1. 2. 3. 4. To maximise the contribution the historic environment can make to the sustainable growth of Scotland. To safeguard Scotlands historic environment for the benefit of the people of Scotland and for future generations. To celebrate Scotlands historic environment and promote its understanding and enjoyment. To be accountable for the resources provided to the Agency, demonstrating public value and delivering value for money.

Our Values 1. 2. 3. 4. Integrity putting the obligations of public service above personal interests. Honesty being truthful and open. Objectivity basing advice and decisions on rigorous analysis of evidence. Impartiality acting solely according to the merits of the case and serving governments of different political parties equally well.

2. INFORMATION ABOUT UNIT/TEAM The Income Team is one of 2 teams within the Finance Operations section in the Finance Unit of Historic Scotland. The Finance Unit, under the Director of Finance, is responsible for the control of a budget in excess of 75 million and provides comprehensive financial support to all business areas within the Agency.

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The Income Team consists of one part time and three full time posts overseen by a line manager.

3. SCOPE OF DUTIES Reporting to the Income Manager, your work will mainly focus on improving financial and procurement compliance and achieving payment performance targets. You will monitor outstanding invoice reports and liaise with Business Areas to ensure appropriate timely actions are taken. You will analyse payment performance statistics to identify aspects which could be improved and discuss with Business Areas; working with them to find solutions. You will also support continual development by providing Business Areas with updates on improvements achieved. You will produce periodical reports on retrospective purchase orders and approved variances between invoice and order/receipt values. You will be involved in contract compliance checks carried out by Procurement and check that tariffs charged on consolidated invoices match agreed contract rates. You will also carry out retrospective checking of reasons given for supplier set up once procurement/payment has been completed. There will be some reconciliation and audit tasks which you will be responsible for. There will be some general administrative duties required. 4. STAFF/OTHER RESOURCES TO BE MANAGED There are no staff or other resources to be managed in this post. 5. SPECIFIC OBJECTIVES Monitor outstanding invoice reports and contact Business Areas on a weekly basis. Review monthly payment performance statistics for possible improvements. Retrospective order and approved invoice variance reports produced to agreed timescales. 6. QUALIFICATIONS AND EXPERIENCE (See Person Specification below.) 7. APPLICATION You can apply on-line by visiting our website at www.historic-scotland.gov.uk/jobs and your application should arrive by Friday 15th February 2013 Alternatively your completed application form and equal opportunities form can be sent by email to hs.recruit@scotland.gsi.gov.uk or by post to Human Resources, 3.10 Longmore House, Salisbury Place, Edinburgh EH9 1SH to arrive by Friday 15th February 2013. In the Competencies section of the application form you are asked to provide evidence to demonstrate how you meet the Competencies for this post. The Competencies are listed in the Person Specification below.

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In the Other Criteria section of the application form you should also provide evidence to demonstrate how you meet any other essential and/or desirable criteria shown on the Person Specification below. Applicants who fully meet all the Criteria below will be invited to interview. Applications are especially welcome from those who have Gaelic language skills. The selection of candidates for interview and arrangements for the Selection Board will be made as soon as possible after the closing date. A late application may be accepted but no guarantees can be given. Human Resources Historic Scotland

PERSON SPECIFICATION Ref No. Job Title Salary/Pay Range Division Location Line Manager Perm/Temp Full/Part-time Closing Date HSC/12/181A COMPLIANCE OFFICER STARTING SALARY 17,613 PAY RANGE 17,613 TO 20,373 FINANCE, FINANCIAL OPERATIONS LONGMORE HOUSE, EDINBURGH MARGARET CORMIE PERMANENT FULL TIME 15/02/2013

JOB CRITERIA* Applicants with a disability are guaranteed an interview under the Guaranteed Job Interview Scheme provided they meet ALL the Essential criteria listed below

Essential

Desirable

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1. Competencies CORE - Delivering excellent service (Demonstrating a commitment to quality service) CORE - Teamwork (Contributing to and supporting working together) CORE - Planning and Organising (Putting plans and resources in place to achieve results) CORE - Self Management (Managing your approach to work) CORE Communication (Communicating appropriately and clearly) **CORE - Knowledge & Expertise (Applying and developing knowledge and expertise to achieve results)..(see below) **Knowledge and Expertise...(core) Strong practical knowledge of Microsoft Word, Excel and Outlook packages. Understanding of full Purchase to Pay cycle. Expertise using electronic Procurement and Finance systems. 2. Experience / Skills Previous experience working in busy financial environment. Excellent numeracy and analytical skills. Previous experience implementing changes within organisations. Yes Yes Yes Yes Yes Yes

Yes Yes Yes

Yes Yes Yes

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