Job Description and Person Specification

Job Title: Department: Reports to: Grade: Salary Scale:

HR Assistant Human Resources HR Officer 1 8 9 / per hour

Job Purpose:

To provide a professional and customer-focused HR service to all staff with a view to add internal value to the Company. Support the HR Officer on a day-today basis and contribute to the development of the HR function. Working with circa 170 staff, the HR Assistant will serve as the first point of contact for all staff with HR queries. Ability to work with information of a sensitive and confidential nature is of paramount importance. N/A

Special Conditions Span of control

HR Administration and Paperwork Administer new starter and leaver paperwork Ensure timely submission of HR paperwork from managers Prepare documentation relating to changes in staff roles/remuneration etc Manage personnel files and the HR system to ensure information is updated in a timely and accurate manner and ensure compliance with legal or data protection policies Ensure that internal HR forms are comprehensive and up to date Provide general administrative support in all employee relations matters Recruitment & Selection Ensure recruitment administration is up to date and sent to agencies as appropriate Log all up to date job descriptions Advertise internal/external vacancies Training & Development Maintain training records for all staff and assist with training initiatives as required Drive the use of the internal e-learning suite of courses Send evaluation forms to staff following training course completion Other Provision of HR statistics and KPIs within monthly HR report Assist with monthly payroll and pensions information to be forwarded to our outsourced payroll company Serve as a point of contact for all staff with basic HR queries Contribute to ad hoc project work as required

| JD07 HR Assistant, Version: 2 - Nov 2012

Tick Competencies Managing Change Planning & Organising

Initiative Flexibility Analytical Thinking Decision Making Planning Quality Focus Communication Skills Sensitivity Achievement Business Awareness Motivating Others Developing People Resilience
Desirable

Essential

N/A

Interpersonal Skills Results Orientation Leadership

Tick Education and Professional Qualifications Administrative qualifications or qualified by experience

Desirable

Essential

Tick Skills Basic understanding of HR policies and procedures Ability to prioritise a changing and demanding workload to meet deadlines Good level of numeracy with an understanding of statistical data Must have excellent written and verbal communication skills Builds friendly and professional relationships with employees and managers Excellent IT skills including Word and Excel, Email and Internet Must be able to work independently using your own initiative but able to use judgment to know when to ask for guidance Flexible approach to work Enjoys working as part of a small team Records information accurately with excellent attention to detail
Desirable

Essential

| HD07 HR Assistant, Version: 2 - Nov 2012

Understands requirements of handling confidential and sensitive information

Tick Experience Previously provided administration support to a team or department Working with Microsoft Office packages, Email and Internet Desirable Essential

| HD07 HR Assistant, Version: 2 - Nov 2012