Proposed Maintenance Building at Base Hospital

Tender Document

CONTENTS
PAGE NO

INVITATION FOR BIDS

01

VOLUME I

CONTENTS

04

SECTION 1 SECTION 2 SECTION 3

INSTRUCTIONS TO BIDDERS STANDARD FORMS CONDITIONS OF CONTRACT

06 07 13

VOLUME II

CONTENTS

14

SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10

FORM OF BID AND QUALIFICATION INFORMATION BIDDING DATA AND CONTRACT DATA SPECIFICATIONS BILL OF QUANTITIES DRAWINGS DAY WORKS SCHEDULE STANDARD FORM (BID)

16 19 28 30 31 32 33

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Invitation for Bids

INVITATION FOR BIDS

INVITATION FOR BIDS

ABC Consultancy (Pvt) Ltd.

Proposed Maintenance Building at Base Hospital

Invitation for Bids

INVITATION FOR BIDS Proposed Maintenance Building at Base Hospital Sooriyawewa Contract No: ABC/MB/08

The Tender Department of ABC Constructions on behalf of the Ministry of Health of Government of the Democratic Socialist Republic of Sri Lanka now invites sealed bids from eligible and qualified bidders for construction of Proposed Maintenance Building at Base Hospital Sooriyawewa for Ministry of Health as described below and estimated to cost Rs. 20 Million.

1.

Bidding will be conducted through National Competitive Bidding Procedure.

2.

To be eligible for contract award, the successful bidder shall not have been blacklisted and shall meet Grade C6 of ICTAD registration.

3.

Qualification requirements to qualify for contract award include: Valid ICATD registration required. Certified copies of certificate of completion of 3 similar projects done within the last 10 years. More than Rs. 45 million projects should be done within the last 5 years. Minimum amount of Liquid Assets or Credit Facility requested is Rs. 8 Million

4.

Interested bidders may obtain further information from Chief Engineer of ABC Consultants and inspect the bidding documents at the address given below from 9.00 a.m. to 4.00 p.m. A complete set of Bidding Documents in English language may be purchased by interested bidders on the submission of a written application to the Chief of Tender Department, ABC Consultants, Wijerama Mawatha, Nugegoda from 15th of March 2012 until 21th of March 2012 at 4.00 p.m. upon payment of a non refundable fee of Rs 3,000.00. The method of payment will be cash only.

5.

Bids shall be delivered to the address Chief of Tender Department, ABC Consultants, ABC Consultants, Wijerama Mawatha, Nugegoda at or before 4.00 p.m. on 28th March 2012. Late bids will be rejected. Bids will be opened soon after closing in the presence of the bidders

representatives who choose to attend.

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Proposed Maintenance Building at Base Hospital

Invitation for Bids

6.

All bids shall be accompanied by a Bid-Security, of Rupees One Hundred and Eighteen Thousand (Rs. 180,000.00)

The address referred to above is:

Chief Engineer, ABC Cost Consultants (Pvt) Ltd, No. 10, Galle Road, Galle. TP: - 072367542 Email: - abcconsultants@slt.lk

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Proposed Maintenance Building at Base Hospital

Volume I

VOLUME I

ABC Consultancy (Pvt) Ltd.

Proposed Maintenance Building at Base Hospital

Volume I

CONTENTS

VOLUME 1

SECTION

DESCRIPTION

PAGE NO

SECTION 1 SECTION 2 SECTION 3

INSTRUCTIONS TO BIDDERS STANDARD FORMS CONDITIONS OF CONTRACT

06 07 13

Please read this in conjunction with Standard Bidding Document for Procurement of Works (ICTAD/SBD/01 - Revised Edition, January 2007)

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Section 1

SECTION - 1
INSTRUCTION TO BIDDERS

Refer Volume 1, Section 1 of ICTAD Standard Bidding Document ICTAD Publication No. ICTAD/SBD/01 Revised Edition January 2007 is applicable

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Section 2

SECTION - 2
STANDARD FORMS
Letter of Acceptance Agreement Performance Security Advance Payment Security Retention money guarantee

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Section 2

STANDARD FORM 1: LETTER OF ACCEPTANCE ----------------------------------------[date] [LETTER HEADING PAPER OF THE PROCURING ENTITY] To: ---------------------------------------------------------------------------------------------------------------[name and address of the Contractor]

This is to notify you that your bid dated ------------------- [insert date] for the construction and remedying defects of the ---------------------------------------------------------------------[name of the Contract and identification number ] for the Contract price of ---------------------[name of currency] --------------------------------------------------[amount in figures and words] as corrected in accordance with Instructions to Bidders and / or modified by a Memorandum of Understanding2, is hereby accepted. The adjudicator shall be --------------------------------------- [name and address of the Adjudicator, if agreed] / shall be appointed by the Institute for Construction Training and Development (ICTAD) You are hereby instructed to precede with the execution of the said Works in accordance with the Contract documents. The Start Date shall be: ------------------------- (fill the date as per Conditions of Contract). The amount of Performance Security is: ------------------- (fill the amount as per the Conditions of Contract).

The Performance Security shall be submitted on or before --------------------- (fill the date as per Conditions of Contract).

Authorized Signature : -------------------------------------------------------------------Name and title of Signatory : -------------------------------------------------------------Name of Agency : ----------------------------------------------------------------------------

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Section 2

STANDARD FORM 2: AGREEMENT

AGREEMENT This AGREEMENT, made the ..[day]day of[month] 20.[year] between .[name and address of Employer](hereinafter called the Employer)of the one part, and . [name and address of Contractor](hereinaftercalled the Contractor) of the other part.

WHEREAS the Employer desires that the Contractor execute [name and identification number of Contract](hereinafter called the Works) and the Employer has accepted the Bid by the Contractor for the execution and completion of such Works and the remedying of any defects therein.

NOW THIS AGREEMENT WITNESSETH as follows:

1.

In this Agreement, words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to, and they shall be deemed to form and be read and construed as part of this Agreement. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned, the Contractor hereby covenants with the Employer to execute and complete the Works and remedy any defects therein in conformity in all respects with the provisions of the Contract. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects wherein the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

2.

3.

IN WITNESS whereof the parties thereto have caused this agreement to be executed the day and year aforementioned in accordance with laws of Sri Lanka. The Common Seal of -----------------------------------------------------------------------------------------------Was hereunto affixed in the presence of:------------------------------------------------------------------------Signed, Sealed, and Delivered by the said-----------------------------------------------------------------------In the presence of:---------------------------------------------------------------------------------------------------Binding Signature of Employer-----------------------------------------------------------------------------------Binding Signature of Contractor-----------------------------------------------------------------------------------

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Section 2

STANDARD FORM 3: FORM OF PERFORMANCE SECURITY (Unconditional)

------------------------------------------------------------------------------------------------------ -[Issuing Name, and Address of Issuing Branch or Office]

Agency's

Beneficiary:-------------------------------------------------------------------------------------------[Name and Address of Employer] Date: -----------------------------

PERFORMANCE GUARANTEE No.: -----------------------We have been informed that ------------------- ~------------------------------- [name of Contractor] (hereinafter called "the Contractor") has entered into Contract No- --------------------- [reference number of the contract] dated -------------- with you, for the ------------- [insert "construction "] of ------------------------------------------------------------- [name of contract and brief description of Works] (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, a performance guarantee is required. At the request of the Contractor. we ------------------------------------------------- [name of Agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of -----------------------[amount in figures (--------------------------------------------------------) [amount in words], upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract, without your needing to prove or to show grounds for your demand or the sum specified therein. This guarantee shall expire, no later than the..day of ------- 20--[insert date, 28 days beyond the Intended Completion Date] and any demand for payment under it must be received by us at this office on or before that date.

___________________________ [signature(s)]
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Section 2

STANDARD FORM 4: FORM OF ADVANCE PAYMENT SECURITY

----------------------------------------------------------------------------------------- -----------[Name and address of Agency;. and Address of Issuing Branch or Office] Beneficiary: -----------------------------------------------------------------------------------[ Name and address of Employer] Date: ---------------------------------ADVANCE PAYMENT GUARANTEE No.: --------------------------

We have been informed that[name of Contractor] (hereinafter called "the Contractor") has entered into Contract No.[reference number of the contract] dated with you, for the -----------------------------------------construction of------------------------------------------------------ [name of contract and brief description] (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, an advance payment in the sum----------------------- [amount in figures] (------------------------- ) [amount in words] is to be made against an advance payment guarantee. At the request of the Contractor, we ---------------------------------------- [name of issuing agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of --------------------------- [amount in figures] (---------------) [amount in words] 4 upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation in repayment of the Advance payment under the Contract. The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Contractor. This guarantee shall expire on ------------------------ [Insert the date, 28 days beyond the Intended Completion Date]. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

___________________________ [signature(s)]

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Section 2

STANDARD FORM 5: FORM OF RETENTION MONEY GUARANTEE ------------------------------------- ---------------------------------------------------------------------[Issuing Agency's Name. and Address of Issuing Branch or Office] Beneficiary: -----------------------------------------------------------------------------------[Name and Address of Employer] Date: --------------------

RETENTION MONEY GUARANTEE No.: ------------------------We have been informed that[name of Contractor] (hereinafter called "the Contractor") has entered into Contract No.--------------------------------------------------[reference number of the contract] dated with you, for the execution of[name of contract and brief description of Works] (hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, when the works have being taken over and the first half of the Retention Money has been certified for payment, payment of the second half of the Retention Money may be made against a Retention Money guarantee. At the request of the Contractor, we ------------------------------------------------- [name of agency]

hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ----------------[amount in figures] (---------------------------------------------------) [amount in words] upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation under the Contract because the Contractor has not attended to the defects in accordance with the Contract.

This guarantee shall expire, at the latest, ------------------------- [insert 28 Days after the end of the Defects Liability Period]. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

______________________ [Signature(s)]

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Section 3

SECTION - 3
CONDITIONS OF CONTRACT

Refer Volume I, Section 3 of ICTAD Standard Bidding Document ICTAD Publication No. ICTAD/SBD/01 Revised Edition January 2007 is applicable

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Volume II

VOLUME II

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Volume II

CONTENTS

VOLUME II

SECTION SECTION 4 SECTION 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10

DESCRIPTION QUALIFICATION INFORMATION BIDDING DATA AND CONTRACT DATA SPECIFICATIONS BILL OF QUANTITIES DRAWINGS DAY WORKS SCHEDULE STANDARD FORMS (BID)

PAGE NO 16 19 28 30 31 32 33

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Section 4

SECTION - 4
FORM OF BID AND QUALIFICATION INFORMATION
SECTION 4

FORM
AND

OF

BID

QUALIFICATION INFORMATION

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Section 4

FORM OF BID Note: Prior to issue of the bidding documents, the Employer should insert relevant data for all items marked with an asterisk (*). Name of Contract:* To:* [insert name of Employer] Gentleman, 1. Having examined the Standard Bidding Document - Procurement of Works [ICTAD/SBD/01 Second Edition, January 2007], Specifications, Drawings and Bills of Quantities and Addenda for the execution of the above-named Works, we the undersigned, offer to execute and complete such Works and remedy any defect therein in conformity with the aforesaid Conditions of Contract, Specifications, Drawings, Bills of Quantities and addenda for the sum of Sri Lankan Rupees ....................................... (LKR ...................) or such other sums as may be ascertained in accordance with the said Conditions. 2. We acknowledge that the Contract Data forms part of our Bid. 3. We undertake, if our Bid is accepted, to commence the Works as stipulated in the Contract Data, and to complete the whole of the Works comprised in the Contract within the time stated in the Contract Data. 4. We agree to abide by this Bid for the period of* ........................... ................ (insert number of Days in accordance with Sub-Clause 15.1 of Instructions to Bidders) Days from the date fixed for receiving or any extended period and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. Unless and until a formal agreement is prepared and executed this Bid, together with your written acceptance thereof, shall constitute a binding contract between us. 6. We accept / we do not accept the Adjudicator. 7. We understand that you are not bound to accept the lowest or any Bid you may receive. Dated this ............. day of ............ 20... in the capacity of .............. duly authorized to sign tenders for and on behalf of ............................................................................ (IN BLOCK CAPITALS)

Signature : .................................................... Address Witness : ............................................................................................................... : ....................................................

17

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Section 4

QUALIFICATION INFORMATION (To be completed and submitted by the bidder, with the Bid) ( if requested only) ICTAD Registration Registration number Grade Speciality Expiry Date (attach copies of relevant pages from the registration book)

Backlisted Contractors Have you been declared as a defaulted contractor by NPA or any Agency? (Yes/No) IF yes provide details VAT Registration Number Construction Program Legal status Value of Construction performed in last 5 years

other

( attach as annex) (attach relevant status copies, as annex) works (attach copies of Certificate of Completion etc. and other documents such as profit-loss and income expenditure statement)

Year .. Year .. Year .. Year .. Year .. Year .. Value of similar works completed in 1. Value Year .. last 10 years (indicate only the three 2. Value largest projects) 3. Value Year . (attach copies of Certificate of Completion etc., as annex) Major items of equipment proposed construction 1. type 2. type 3. type 4. type 5. type Technical: 1. 2. 3. Managerial: 1. 2. 3. Capacity Capacity Capacity ..... Capacity . Capacity .

Qualification and experience of key staff Site & Head Office (Permanent, Contract basis & Consultants)

Other information requested under ITB Clause 4.1

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Section 6

SECTION - 5
BIDDING DATA AND CONTRACT DATA

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Section 6

BIDDING DATA Instructions to Bidders Clause Reference (1.1) The Employer isName : Ministry of Health, Government of the Democratic Socialist Republic of Sri Lanka Address: No. 385, Baddegama Wimalawansa Thero Mawatha, Colombo 10 The Works consists of construction of a two storeyed maintenance building for Sooriyawawe Base Hospital which is having a total gross floor area of 280 m2 (approx) including substructure works, reinforced concrete super structure, brick masonry walls, water proofing, roof covering with Zn/Al sheets, plumbing, wall, floor and ceiling finishes and painting with basic finishes. (ABC/ MH-01/ SW) Located at Sooriyawawe Base Hospital, D.A. Rajapaksha Mawatha, Sooriyawewa (1.2) (1.3) Intended Completion Date is 210 Calendar Days from the Start Date. The office for collection of bid forms is E. M. D. Leelarathna, Deputy General Manager (Consultancy), ABC Consultants, Wijerama Mawatha, Nugegoda. The non-refundable fee is Rupees Three Thousand Only (Rs. 3,000.00) The Bid forms will be issued until 21st March 2012 at 4.00 p.m. (2.1) (4.2) The source of funds is Government of Sri Lanka (GOSL) The registration requiredSpecialty : Building Work Grade : Main Construction Contractor M5 (C6) or above

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Section 6

(4.3)

The following information shall be provided in Section 4* ICTAD Registration; Registration number Grade Specialty Expiry Date * VAT Registration number * Construction Programme * Legal Status (Sole proprietor, Partnership Company etc.) * Total monetary value of construction work performed for each of the last five years (Completion certificates should be attached). * Experience in works of a similar nature and size for each of the last ten years * Major items of construction equipment proposed to carry out the Contract (Own/lease/hire). * Qualifications and experience of key site management and technical personnel proposed for the Contract (Curriculum vitae should be attached). * Authentication for Signatory, Cash flow forecast Average of the annual volume of construction work performed in the last five years shall be at least Rs. 45 millions * Experience in the construction of at least one contract of a nature and complexity equivalent to the Works over the last 10 years (to comply with this requirement, works cited should be at least 70 percent completed). Completion certificate of client or consultant should be attached.

(4.4)

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Section 6

Proposals for the timely acquisition (own, lease, hire, etc.) of the essential equipment listed in the Bidding Data clause 4.1; Type 1. Hoisting Equipment 2. Dumper/ Tractor 3. Concrete Mixer Capacity 1T 1/0.5m3 10/07 Number 1 1 2

Following technical and managerial Staff-

1. A Site Engineer Minimum qualifications B.Sc. Civil Engineering with 1 year experience or NDT in Civil Engineering with 3 years experience (Full time) 2. A Site Manager - Chartered Civil Engineer with 3 years experience in building construction (Part time) 3. A Quantity Surveyor Minimum qualifications with BSc (QS) or NCT (QS) with 5 years experience (Part time) * The minimum amount of liquid assets and/or credit facilities net of other contractual commitments and exclusive of any advance payments which may be made under the contract shall be not less than Rs. 8 millions (9.1) Employers address for the purpose of clarification isName : Mr. D. Dassanayake Address: Project Coordinator, Ministry of Health, Government of the Democratic Socialist Republic of Sri Lanka, No. 385, Baddegama Wimalawansa Thero Mawatha, Colombo 10 Fax : 0112851426

E-mail : dassanayake@moh.lk (11.1) The language of the bidding document shall be English.

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Section 6

(13.3)

VAT component shall not be included in the rates. The amount written in the Form of Bid shall be without VAT. However VAT component shall be shown separately at the end of the BOQ

(13.4)

The Contract is not subjected to price adjustment in accordance with Clause 47 of the Conditions of Contract.

(15.1)

The Bid shall be valid up to 13th June 2012 (77 calendar days).

(16.1)

Bid shall include a Bid Security using the form included in Section 9

(16.2)

Bid Security shall be For an amount Sri Lanka Rupees One Hundred and Eighteen Thousand (SLR 180,000.00) Valid until 11th July 2012 Issued by a bank operating in Sri Lanka and approved by the central bank using the form for bid security (unconditional guarantee) included in Section 9, Standard Forms.

(17.0)

Pre Bid meeting Venue : Ministry of Health, No. 385, Baddegama Wimalawansa Thero Mawatha, Colombo 10 Date Time : 23rd March 2012 : 9.00 pm

(19.2) a

The Employers address for the purpose of Bid submission is Project Coordinator- D. Dassanayake, Ministry of Health, Government of the Democratic Socialist Republic of Sri Lanka, No. 385, Baddegama, Wimalawansa Thero Mawatha, Colombo 10

(19.2) b

Contract name: Proposed Construction of Maintenance Building at Base Hospital - Sooriyawewa Contract no. ABC/ MH 01/ SW

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Section 6

(20.1)

The deadline for submission of Bids shall be at 4.00 p.m. on 28th March 2012

(31.1) If the Procurement is within the authority limit of a MPC: After evaluation of Bids in accordance with the procedures described under Clauses 25, 26, 27, 28, 29, and 30, the Employer will inform to all the bidders in writing the selection of the successful bidder and the intention of contract award to such bidder. The unsuccessful bidders if they so wish, within one week of such notice may make representation to the Secretary to the Line Ministry at the address given below. Such representation shall be self-contained to enable the Secretary to arrive at a conclusion and a cash deposit to amount given below shall be made. The Employer may request the bidder who had made representation to submit further evidence during the investigation of such representation. The cash deposit will be forfeited unless the Employer change the original contract award decision in favour of the bidder who has made such representation.

Address : Chairman, Ministry of Procurement Committee, Ministry of Health, No. 385, Baddegama Wimalawansa Thero Mawatha, Colombo 10. Cash Deposit :Rs. 25,000.00 (34.0) The amount of Performance Security is 5% of the Initial Contract Price. (36.0) The Adjudicator proposed by the Employer is Mr. H.G.S. Gunathilaka, Park Road, Colombo 5. Fees and types of reimbursable expenses to be paid to the Adjudicator shall be on a case to case basis and shall be shared by the Contractor and the Employer.

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Section 6

CONTRACT DATA (1.1) The Employer isName: Ministry of Health, Government of the Democratic Socialist Republic of Sri Lanka Address: No. 385, Baddegama Wimalawansa Thero Mawatha, Colombo 10 Name of Authorized Representative : Mr. D. Dassanayake, Project Coordinator Ministry of Health (1.1) The Engineer isName: ABC Consultants,

Address: Wijerama Mawatha, Nugegoda Name of Engineer's Representative : Mr. W.D.Wijesinghe, Civil Engineer, ABC Consultants (1.1) The Works consists of construction of a two storeyed maintenance building for Sooriyawawe Base Hospital which is having a total gross floor area of 280 m2 (approx) including substructure works, reinforced concrete super structure, brick masonry walls, water proofing, roof covering with Zn/Al sheets, plumbing, wall, floor and ceiling finishes and painting with basic finishes. (ABC/ MH-01/ SW) (1.1) The Site is located at Sooriyawawe Base Hospital, D.A. Rajapaksha Mawatha, Sooriyawewa (1.1) (8.1) The Start Date shall be 21 Days from the Letter of Acceptance. Schedule of other contractorsName Electrical Plumbing Fire Protection Air conditioning and ventilation Period 4 months 4 month 2 weeks 2 weeks

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Section 6

(9.1)

Schedule of Key PersonnelMinimum persons with qualifications and experience to be defined, (a) Technical
1. A Site Engineer Minimum qualifications B.Sc. Civil Engineering with 1

year experience or NDT in Civil Engineering with 3 years experience (Full time)
2. A Quantity Surveyor Minimum qualifications with BSc (QS) or NCT (QS)

with 5 years experience (Part time) (b) Manager 3. A Site Manager - Chartered Civil Engineer with 3 years experience in building construction (Part time) (13.1) The minimum insurance covers shall be (a) The minimum cover for insurance of the Works and of Plant and Materials is 110% of the initial Contract Price The maximum deductible for insurance of the Works and of Plant and Materials is 5% of the initial Contract Price (b) The minimum cover for loss or damage to Equipment is 5% of the initial Contract Price The maximum deductible for insurance of Equipment is 5% of the minimum cover of the equipment (c) The minimum cover for insurance of other property (other than the Site) is 5% of the initial Contract Price d) The minimum cover for personal injury or death for third party and employees of the Employer and other persons engaged by the Employer in the Works is Rs. 0.2 million per event

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Section 6

(13.2)

(a) The minimum cover for personal injury or death for the Contractor's workmen is Rs. 0.5 million per event Contractor's employees other than workmen is Rs. 0.5 million per event

(17.1)

The Intended Completion Date for the whole of Works shall be 210 Calendar Days from Starting Date

(21.1) (27.1)

The Site Possession Date shall be 14 Days from Letter of Acceptance The Contractor shall submit a programme for the Works within 14 Days of delivery of the Letter of Acceptance

(27.3) (27.4)

The period between Programme update is Monthly The amount to be withheld for late submission of a Programme is 2% of the initial Contract Price

(35.1) (39.2)

The Defects Liability Period is 365 Calendar Days. Engineer may order variations up to a total cumulative value of not exceeding 10 % of Contract Sum

(47.1) (48.1)

The Contract Price is not subjected to price adjustments. The retention from each payment shall be 10% of the Certified Work done. The limit of retention shall be 5% of the Initial Contract Price.

(49.1)

The liquidated damages for the whole of the Works shall be 0.05% of the Initial Contract Price per Day.

(50.1)

The maximum amount of liquidated damages for the whole of the Works shall be 10 % of the Initial Contract Price.

(52.1) (60.1)

The Performance Security shall be 5% of the Initial Contract Price. The percentage to apply to the value of the work not completed, representing the Employer's additional cost for completing the Works, is 25%.

(63.1)

The attendance fee payable to the Contractor on nominated sub contract work shall not exceed 8%.

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Section 6

SECTION - 6
SPECIFICATIONS

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Section 6

A set of precise and clear specifications is a pre-requisite for bidders to respond realistically and competitively to the requirements of the Employer without qualifying or conditioning their bids. The specifications must be drafted to permit the widest possible competition and, at the same time, present a clear statement of the required standards of workmanship, materials, and performance of the goods and services to be procured. Only if this is done will the objectives of economy, efficiency, and fairness in procurement be realized, responsiveness of bids be ensured, and the subsequent task of bid evaluation facilitated. The specifications should require that all goods and materials to be incorporated in the works be new, unused, of the most recent or current models, and incorporate all recent improvements in design and materials unless provided otherwise in the Contract.

For drafting specifications the Employers are advised to use the following standard specifications published by ICTAD.

SCA/3/1 SCA/3/2 SCA/3/3 SCA/3/4 SCA/4 SCA/4/11 SCA/5 SCA/6 SCA/8

Irrigation & Land Drainage Water Supply Sewerage & Storm Water Drainage Reclamation Works Ground Water Exploration & Exploitation Building Works (Vol i) Building Works (Vol ii) Roads & Bridges Coastal Harbour Engineering Works Electrical & Mechanical Works Board & Cast in-Situ Reinforced Concrete Piles Site Investigation for Building Works & Sample Bill of Quantities

ICTAD/DEV/16 ICTAD/DEV/17 -

Any other Standard Specifications approved by the Government

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Section 7

SECTION - 7
BILL OF QUANTITIES

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Section 8

SECTION - 8
DRAWINGS

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Section 9

SECTION - 9
DAY WORK SCHEDULE

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Section 10

SECTION - 10
STANDARD FORMS (BID)

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Section 10

FORM OF BID SECURITY [This Guarantee form shall be filled in accordance with the instructions indicated in brackets] ------------------------------------------------------------------------------------------------------agencys name, and address of issuing branch or office] [insert issuing

Beneficiary: -----------------------------------------------------------------------------------------------------[insert (by PE) name and address of Employer] Date: ---------------------------- [insert (by issuing agency) date] BID GUARANTEE No.: -------------------------- [insert (by issuing agency) number] We have been informed that ------------------------------------------------------------------------------ [insert (by issuing agency) name of the Bidder] (hereinafter called "the Bidder") has submitted to you its bid dated ------------------[insert (by issuing agency) date] (hereinafter called "the Bid") for the execution of [insert name of Contract] under Invitation for Bids No. -------------- [insert IFB number] (the IFB). Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee. At the request of the Bidder, we ----------------------------------------------- [insert name of issuing agency] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of ------------------ [insert amount in figures] ------------------------------------------------------ [insert amount in words] upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder: (a) has withdrawn its Bid during the period of bid validity specified; or (b) does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter the ITB) ; or (c) having been notified of the acceptance of its Bid by the Employer during the period of bid validity, (i) fails or refuses to execute the Contract Form, if required, or (ii) fails or refuses to furnish the Performance Security, in accordance with the ITB. This Guarantee shall expire: (a) if the Bidder is the successful bidder, upon our receipt of copies of the Contract signed by the Bidder and of the Performance Security issued to you by the Bidder; or (b) if the Bidder is not the successful bidder, upon the earlier of (i) the successful bidder furnishing the performance security, otherwise it will remain in force up to ---------------- (insert date) Consequently, any demand for payment under this Guarantee must be received by us at the office on or before that date. ___________________________________________ [signature(s) of authorized representative(s) ]

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Section 10

FORM OF BID SECURING DECLARATION [If required, the Bidder shall fill in this form in accordance with the instructions indicated in brackets: * delete as appropriate] Name of contract --------------------------------------------------------------------------- [insert name by PE] Contract Identification No: ------------------------------------------[insert number by PE] Invitation for Bid No.: ---------------------------------------------- [insert number by PE]

To: --------------------------------------------------------------------------------------------- [insert the name of the Employer preferably PE to fill before issuing the bidding document] I/We*, the undersigned, declare that: 1. I/We* understand that, according to instructions to bidders (hereinafter the ITB), bids must be supported by a bid-securing declaration; 2. I/We* accept that we shall be suspended from being eligible for contract award in any contract where bids have being invited by any of the Procuring Entity as defined in the Procurement Guidelines published by National Procurement Agency of Sri Lanka, for the period of time of three years starting on the latest date set for closing of bids of this bid, if I/We: (a) withdraw our Bid during the period of bid validity specified; or (b) do not accept the correction of errors in accordance with the Instructions to Bidders of the Bidding Documents; or (c) having been notified of the acceptance of our Bid by you, during the period of bid validity, (i) fail or refuse to execute the Contract Form, if required, or (ii) fail or refuse to furnish the performance security, in accordance with the ITB. 3. I/We* understand if we are not the successful bidder, this bid securing declaration shall expire upon the earlier of (i) the successful bidder furnishing the performance security; or (ii) twenty-eight days after the expiration of the validity of the bid.

Signed [insert signature(s) of authorized representative] In the Capacity of [insert title] Name [insert printed or typed name] Dated on [insert day] day of [insert month], [insert year]

ABC Consultants (Pvt) ltd.

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Proposed Maintenance Building at Base Hospital

Section 10

CHECK LIST FOR BIDDERS Bidders are advised to fill the following table: ITEM ITB YES Clause (tick) REFERENCE

Form of Bid Addressed to the Employer ? Completed ? Signed ? Bid Securing Declaration Form (If required) Properly filled and signed Bid Security (If required) Addressed to the Employer ? Format as required ? Issuing Agency as specified ? Amount as requested ? Validity 28 days beyond the validity of Bid ? Qualification Information All relevant information completed ? Signed ? Addendum Contents of the addendum (if any) taken in to account ? BID package All the documents given in ITB Clause 12 enclosed in the original and copy ? ITB Clause 19 followed before Sealing the Bid Package ? 12 10 4 4 16 16 16 16 16 16 18 18 18

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ABC Consultants (Pvt) ltd.

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