MINUTES OF RADIOGRAPHERS MEETING HELD ON 7th JULY 2012 AT KAMUZU CENTRAL HOSPITAL, LILONGWE Members Present NAME 1.

Cowles Chilingulo (Chairman) 2. Deus Nkhota 3. Hastings Mtutha 4. Bright Tsidya 5. Robert Chingoma 6. Hastings Kamiza 7. Ali Ndelemani 8. George Mubisa 9. Prudence Nyirenda 10. Joseph Gondwe 11. Wupe Lungu 12. Smith Mabungu 13. Mc Pherson Singano 14. John Lukuta 15. Horris Kondoni 16. Webster Lungu 17. Nicholas Phiri 18. Brave Nyirenda 19. Dennis Simango 20. Justin Waliwa 21. Mphatso Manyamba 22. Wilfred Kamchemani 23. Davie Maweta 24. Bonnette Chipa 25. Peter Shaba 26. Lovemore Afune 27. Rogders Segula 28. Lawrence Chiluya 29. Stanley Numeri 30. Christopher Chikankheni 31. Esau Numeri INSTITUTION

KCH SWZ QECH Ntcheu DHO KCH CEZ ZCH Kasungu DHO Karonga DHO KCH Nkhotakota DHO MASM Clinic QECH Salima DHO KCH KCH Mzuzu Central Hospital MCHS Nsanje DHO Dedza DHO KCH Ntcheu DHO KCH MCHS MCHS KCH Nkhotakota DHO KCH KCH Mtengowanthenga

OPENING REMARKS The Master of Ceremony Deus Nkhota welcomed all members to the meeting. The opening prayer was said by Stanley Numeri.

1. BACKGROUND OF SOCIETY Cowles Chilingulo briefed the group on the Background of the society. He said that the society started way back in 1998 where a group of student Radiographers came up with an idea of forming an association. An interim committee was elected and the draft constitution was made available. The lawyer reviewed the constitution and requested money to be used as transport to deliver the constitution to the Registrar. The association failed to progress due to lack of funds. ln 2009 Late Mr Nkhoma and Cowles Chilingulo revived the process, they managed to source a lawyer who assisted free of charge, they made little changes to the constitution which was drafted in 2008. They managed to find 7 people to be trustees. They contributed some money and bought a common seal, Cowles compiled all the necessary documentation and submitted the application to the Registrar General in 2009. However, the Registrar advised the group to have the following; a) b) c) d) Obtain written permission to use the name Malawi from OPC Increase the number of trustees to 8 on application form A Provide audited accounts of the association Provide a statutory declaration for each trustee

Since then (2009) the process stalled. He informed the group that the constitution and common seal are still available and we can still use them. 2. BOARD OF TRUSTEES Members elected the following to be in the Board of Trustees a) b) c) d) e) f) g) h) i) Professor Nyengo Mkandawire Mr Justin Phiri Dennis Simango Bonnette Tchipa Cowles Chilingulo Mr Bisnowatty Honourable Chibingu (MP) Martha Kwataine Secretary for Environmental Affairs Confirmed Confirmed Confirmed Confirmed Confirmed To Confirm To Confirm To Confirm To Confirm
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Tasks were assigned as follows; Mr Ntutha to contact Hon Chibingu Mr Segula to contact Secretarry for Environmental Affairs (or his representative) Mr Chipa to contact Mr Bisnowatty. All these to be contacted and feedback given by Friday the 13th of July 2012. Dr Kampondeni to be consulted as Patron of the society (Mr Chilingulo) 3. EXECUTIVE COMMITTEE Elections of the executive committee were conducted and the results are as follows; Chairperson: Vice Chairperson: Secretary: Vice Secretary: Treasurer: ViceTreasurer: Committee Members: Cowles Chilingulo Deus Nkhota Prudence Nyirenda Webster Lungu George Mubisa Esau Numeri Wilfred Kamchemani Bright Tsidya Nelson Nkosi Madalitso Mumba 4. OTHER COMMITTEES General Purpose Committee Mrs Kadango, Lovemore Afune, Nicholas Phiri, Mc Pherson Singano Publicity and Organizing Committee Christopher Chikankheni, Nelson Nkosi, Brave Nyirenda, Stanley Numeri

Finance And Fundraising Committee Mphatso Manyamba, Robert Chingoma, Dennis Simango, John Lukuta, Smith Mabungu, Justin Waliwa Professional Ethics And Integrity Committee Hastings Mtutha, Dennis Nyirenda, Mr Ntajiri, Ali Ndelemani, Rogers Segula Professional Development, Education And Research Committee Nicholas Phiri, Moses Chipembo Peter Shaba, Evalisto Nthete, Cowles Chilingulo,

5. REGISTRATION AND ANNUAL SUBSCRIPTION FEES Members agreed that the Registration fees for Bachelors Degree holders should be MK3000 and Diploma Holders should be MK2500. Annual Subscription for Degree Holders is K2,000 and for Diploma Holders is K1,500. According to constitution, our financial year will be January to December. Members agreed that we need to open an account with one of the commercial banks and the Proposed Banks were New Building Society or Malawi Savings Bank. Mr Chilingulo and Mubisa to find out about the requirements. 6. FUNDRAISING ACTIVITIES Members brainstormed and came up with the following as some of the activities that can be done to raise funds; Research Studies to be lobbied through the association Fundraising Dances Consultancies Selling T-shirts and Golf Shirts Big walks Organising training sessions

As part of fundraising members present agreed to give a starter pack to the Treasurer Mr Mubisa. It was agreed that the amount should be a minimum of K500. Members contributed an amount (the total) to be communicated by Mr Mubisa. 7. WAY FORWARD a) Submit letter to OPC letter requesting for permission to use name Malawi. The Deadline to be 20th July 2012. Responsible Person: Deus Nkhota
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b) There is a need for a lawyer, Mr Singano volunteered to consult Centre for Legal Advice. Deadline: 20th July 2012 ( This was agreed to be PLAN A Plan B If centre for legal advice will not be successful, Mr Chilingulo, BrightTsidya, Peter Shaba or Dennis Simango will try to consult other lawyers. 8. ANY OTHER BUSINESS One of the participants complained that Radiography departments are not assessed during Infection Prevention activities. Mr Ali Ndelemani commented on this issue that at zonal level they are trying to incorporate the guidelines for Infection Protection to be used in assessing Radiology Departments. Mr Esau Numeri also pointed out that the organizers of different trainings in different fields like TB and others should include Radiographers as one of the participants. 9. CLOSING REMARKS Mr Chilingulo closed the meeting by thanking all the participants for sacrificing the precious time, resources and their contributions to the meeting. He encouraged the new committee to be hardworking in order to realize the goals of the society. George Mubisa closed with a prayer The date for next meeting will be announced as soon as feedback is obtained from the Registrar General

PRUDENCE NYIRENDA (MRS) SECRETARY

COWLES CHILINGULO CHAIRMAN