Chapter I Introduction

This chapter includes the background of the study, the general objectives, specific objectives and the scope and limitation of the WEB-BASED PAYMENT SYSTEM FOR PTC.

Background of the Study

In todays modern age where Computer has become a way of life, it is obvious that majority of countrys institutions still do not adapt such technology. Mostly in schools facilities, semester enrolment transactions are still done manually. We know that modern schools and colleges are now operating at great speed to serve as many students as possible. Computer can process data to produce expected Information. It is a vital element of a business and institution, serves as the primary part of an organization. It is considered as the answer for success by businesses and institutions. It is used to observe every part of business transactions and to support effective decision making of an organization. Information holds data such as name, address, or even payment record of an individual. With the appearance of computer, the development of internet is widely use around the world. Internet is an interlinked computer networking worldwide, which is accessible in the general public. It connects people around the world; it also plays a big part for an instant result and response in information and communication. Through internet; Personal, Business, or Academics can access information quickly. In this technology, any organization can transact business with other organizations or costumers. Nowadays company and institution use a well organized payment system that stabilized and ease the costumers. Payment system is an act of transferring value (money) from a payer to the payee in exchange of the provision of goods and services or both in order to fulfil legal obligation. The business and institution records such information for future reference, to avoid redundancy and to have accuracy. Internet and computer are big help in terms of Enrolment System of an institution. Through internet and use of computer, the institution can develop a Web-Based Application that can support a system. Web-Based Application is a software package that can be access through the internet. It can allow user to perform from any locations and access information remotely twenty-four hours a day, seven days a week. With a computer connected to internet and a web browser you can access the system from any location. Other institutions are aware in the benefits of computer and internet, taking advantage of such benefits can improve their enrolment system. The proponents decided to develop web-based payment system for Pateros Technological College.

Since 1992, the Pateros Technological College (PTC) is growing in terms of its population and credibility that the manual method of enrolling is no longer appropriate. Now, PTC has known as a computer school, the researchers aim the school to adopt a new and organized Payment System that will make the system more systematize and efficient. In almost two years that the researchers stayed in Pateros Technological College, slow transactions are always been observed. Students wait a long time to be process in the enrolment, semi-computerize information handling and a very long line of students in front of the accountings office that takes some hours to be processed. The proponents of the study conduct a research in school by asking a problem that may help to have a wider view and perceptive about Web-Based Payment System for Pateros Technological College. Enrolment system of PTC is composed of three major systems. The registration system, it is the part that a student is filling up an information sheet. The information sheet collects the information of every students; it is all about their personal records and their subjects to be enrolled during the semester. Second is the encoding system, it encodes the information in paper to allow monitoring the number of students per section and responsible for distributing the information to registrar/administrator, accounting and faculty. Lastly is the payment system, part of the payment system is the assessment, it asses every students for the total amount of their enrolment. The assessment computes the amount per units (tuition fee), the laboratory fees, and other miscellaneous. Currently the PTC is developing an online registration system for the students. It only registers the students for the school semester and to its subjects but exclude the students to know the total tuition fee and statement of account every prelims, midterms and finals of the students. The system doesnt keep information of every student about their account. Since the PTC is now developing a portal for the students the researchers proposed a system that can be embedded to the portal. A portal is a web site that brings information together from diverse sources in a uniform way. To partially fulfil the course of Bachelor of Science in Information Technology (BSIT), the researchers have decided to come up a research entitled Web-Based Payment System for Pateros Technological College: Towards a Fast and Easy Access in Online Registration for Students. The researchers hope to develop a functional web-based payment system that will minimize all the paper works and manual record keeping, allowing staffs to ease in keeping track of students statement of account, reducing students waiting time, and increased the number of students to be served during semester enrolment. A system that is fully automated, user friendly, time efficient and effective.

Objectives of the study

General Objectives: The general objectives of this study is to design and develop of an WebBased Payment System that will serve as a proposal to assist the school staff, bank personnel and students to save time and resources with full automation during semester enrolment operation. Specific objectives: 1.) 2.) 3.) 4.) To computerize payment record of the students; To allow accounting/cashier to retrieve complete student history of payments instantly; To automate billing statement of every students and official receipt; To fasten the payment system of PTC.

Conceptual framework

INPUT Knowledge
Data Requirements Online Registration System

OUTPUT PROCESS
Research System Designing Database Designing Training System Implementation System Evaluation
Web-Based Payment System for Pateros Technological College: Toward a Fast and Easy Access in Online Registration

Software
MySQL PHP Java Hardware CPU Monitor Mouse Keyboard LAN Internet Connection

Illustrated above is the conceptual model of the study which features three phases: The input, Process and Output. Input as the first phase includes knowledge requirements, data requirements and the hardware and software requirements which are needed by the proponents in making the project. Which is fully developed and operational Payment System that is accessible to students and school staffs.

Theoretical framework
The study in enrolment system is growing wider to fulfil the need of every school, having an online enrolment that is well systematic is a very large advantage in every institution. Arjay Tejano (March 2011, Development of Computerized Enrolment System), enrolment system is an important aspect of a college school or institution in terms of handling students academic files and information. Enrolment system could affect the operation of the school in terms of its efficiency in enrolling. This only means that enrolment system plays a big part in school or colleges. One of the parts of enrolment system is a payment system. Joanna Bauvert (2004, Theories of Money Creation), money exists as a foundation whereas General Equilibrium Theory aims at demonstrating the money integration. It may serve as a moderator for all of us, thus that the payment system of Pateros Technological College should be more accurate and serve the equal rights of every student in terms of money. Making a web-based payment system is one of the ways that students may feel that their money is in safe hands. JC (blog.sybrin), with new technologies the way people purchase things. Payment can be scheduled and made online. These payments not only involve accepting credit cards, but enables the use of PayPal, Google check out and slide other payment systems. This only means that web-based payment system will be a great help in terms of academic purposes.

Statement of the problem

The study plan to develop a web-based payment system, that could max the performance of enrolment system and to have an effective and efficient system for the school. Specifically the study aims to answer the following: 1.) What are the profiles of the respondents in terms of: 1.1. Course; 1.2. Year; 1.3. Age; 1.4.Gender? 2.) What are the common problems encountered with the existing manual system of managing payments during semester enrolment? 3.) What are the possible solutions to the problems encountered with the current system? 4.) What is the difference between manual system and the proposed system?

Hypothesis
The proposed web-based payment system will greatly improve the efficiency and quality of the school service during semester enrolment. First of all, the study has the following hypothesis: The profiles of the respondents taken are their course, year, age, and gender. Does the manual system is very time consuming, inconvenient and exhausting when it comes to recording, updating, organizing, and retrieving of students payment history. The proposed webbased payment system is the best way to deal with the existing problems done by the manual system, to do away with the old method of keeping the data such as folders and file cabinet which do not allow easy student payment inquiry. Not only will the records be more accurate, the school will also accommodate more students ever than before.

Significance of the study

The proposed system inspires students to develop an efficient, reliable and effective payment system. It will introduce technology to school facility that are still adapting the manual method, school staffs and professor can benefit a lot from the study. The researcher developed and improved their writing, analysis and interpretation. The study will benefit the other researchers who wish to conduct a similar study as they get to the background of the study that will serve as a template to adjust their research and developed more.

Scope and Limitation

This study includes only the payment system of Pateros Technological College. The school staffs, bank personnel and students are able to use and test the program for one semester only. The study is largely dependent on the honesty and integrity of the respondents. In this proposed
system, records and files are computerized and stored online for accessibility and portability. However, the proponents limit the web-based feature of the system to school staff and bank personnel only. Web-access for the students is not included but can be browse. The system has a secure log-in for staff and personnel. Statements of account and official receipts are automated as well as the certificate of registration. Computing the tuition fee and miscellaneous, tracking and retrieving the payment history of students are included.

Definition of terms
Java is a general-purpose, concurrent, class-based, object-oriented computer programming language that is specifically designed to have as few implementation dependencies as possible. MySQL is the world's most used open source relational database management system (RDBMS) as of 2008 that run as a server providing multi-user access to a number of databases. Payment system is a system used for transferring money. PHP is an open source server-side scripting language designed for Web development to produce dynamic Web pages. It is one of the first developed server-side scripting languages to be embedded into an HTML source document rather than calling an external file to process data. Web-Based is an application that is accessed by users over a network such as the Internet or an intranet. The term may also mean a computer software application that is coded in a browsersupported programming language