How To Identify Where An Expense Report Is In the Process Posted on June 22, 2009 by shivmohan purohit| 4 Comments i Poor

Quantcast You wish to identify where in the Expenses Process an Expense Report is by looki ng at the EXPENSE_STATUS_CODE in the table ap_expense_report_headers_all

The values for the column EXPENSE_STATUS_CODE in the table ap_expense_report_hea ders_all come from the Payables Lookup Code EXPENSE REPORT STATUS Code Lookup Code Meaning CANCELLED Cancelled EMPAPPR Pending Individual s Approval ERROR Pending System Administrator Action HOLD_PENDING_RECEIPTS Hold Pending Receipts INPROGRESS In Progress INVOICED Ready for Payment MGRAPPR Pending Payables Approval MGRPAYAPPR

Ready for Invoicing PAID Paid PARPAID Partially Paid PAYAPPR Payables Approved PENDMGR Pending Manager Approval PEND_HOLDS_CLEARANCE Pending Payment Verification REJECTED Rejected RESOLUTN Pending Your Resolution RETURNED Returned SAVED Saved SUBMITTED Submitted UNUSED Unused WITHDRAWN

Withdrawn

Table: AP_EXPENSE_REPORT_HEADERS_ALL Column Value Meaning SOURCE NonValidatedWebExpense Expense report transaction has been inserted into the expense report transaction tables but have not passed the Payables Validation Function in the Server Side Validation Process of the Expense Report Workflow process. This transaction is n ot viewable in the Oracle Payables Enter Expense Reports Window. WebExpense Expense Report transactions has successfully passed the Payables Validation func tion in the Expense Report Workflow Server Side Validation Process and is viewab le in the Oracle Payables Enter Expense Reports Window. Transaction has not completed the Expense Report Workflow yet. XpenseXpress (10.7 11.0.2) If Expense Report was created through the Web Interface (identified by the workf low_approved_flag), expense report transaction has successfully completed the Ex pense Report Workflow process and is ready to be picked up by Oracle Payables In voice Import program. SelfService (11.0.2+) Expense Report transaction has successfully completed the expense Report Workflo w process and is ready to be picked up by Oracle Payables Invoice Import program . WORKFLOW_APPROVED_FLAG NULL

If Expense Report transaction is created from the web (check the source), then e xpense report has been submitted, but not been manager or payables approved. Exp ense Report transactions not created from the web will have workflow_approved_fl ag = NULL. S Expense Report transaction has been saved and not yet fully completed or submitt ed. I Implicit save, in OIE.K/R12 there is an implicit save when navigating from one p age to another. R Expense Report transaction has been Manager rejected. M Expense Report transaction has been Manager approved. P Expense Report transaction has been Payables approved. A Expense Report transaction has been Automatically approved, i.e. Manager approved but Payables approval not needed because expense report didn t need payables to ch eck for receipts or policy. W Expense Report has been Withdrawn. Y Expense Report transaction has been both Manager and Payables approved. * Like to share this:

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This entry was posted in Oracle Functional. Bookmark the permalink. ? Oracle Database Technical Questions Answers How to force all Applications users to change their password at the next login? ? Like Be the first to like this post. 4 Responses to How To Identify Where An Expense Report Is In the Process 1. Suman | May 29, 2010 at 12:50 am | Reply 0 0 i Rate This Quantcast Expense Report Import is not picking the invoices, and that too only for f ew OU s, I am a technical consultant, when scheduling the Expense Report Import 3tim es a day, it is not creating the invoices in the Payables, Please advise what co uld be the problem 2. Pingback: KnowOracle Top Documents Most Read articles Oracle Applications Business & Technology 3. sabya | March 5, 2010 at 1:42 pm | Reply 0 0 i Rate This Quantcast Thanks Shiv, You saved another day of mine with this. I got below update from Oracle, can you please validate and let me know.

Issue: Detail lines not visible on Payables Expense Reports Oracle sug: This is a known issue. Check your data in ap_expense_report_pa rams_all and ap_expense_reports_all. I suspect that the org_id is populated for the See ded Personal Expenses template. Note, the org_id must be NULL for the Seeded Personal Expense template, or lines will not be visible in the Form APXXXE ER. The org_id can have NO value (even zero), org_id must be NULL in both AP_EXPENSE_REPORT_PARAMS_ALL and AP_EXPENSE_REPORTS_ALL for the Seeded Personal Expense Template Thanks,