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Headquarters New York Guard
330 Old Niskayuna Road
Latham, NY 12110-2224
ATTN: MNAG-CS
NYGD 3005 31 January 2001
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31 January 2001 NYGD 3005
PREFACE
OFFICIAL:
Digitally signed by JOHN F. BAHRENBURG
cn=JOHN F. BAHRENBURG, ou=Commander NYG,
o=Major General, c=US
Date: 2001.02.05 09:56:55 -05'00'
Reason: I am approving this document
Headquarters NYG, Latham
JOHN F. BAHRENBURG
Major General, New York Guard
Commander
1. Purpose. This publication sets forth format and procedures to provide for the rapid
notification of all members of the New York Guard, the assembly and care of personnel, and the
occupation and organization of the designated assembly area at the time of call-up. It provides
guidance for use by the Divisions in preparing their appropriate regulation or instructions.
2. Application
a. Format and procedures established in this publication apply to all NYG Major
Commands (MACOMS) consisting of the NYG Army Division, NYG Air Division, and NYG
CMAU and their subordinate commands.
3. Scope. This publication describes the Alert and Assembly planning for mobilization of the
New York Guard.
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NYGD 3005 31 January 2001
TABLE OF CONTENTS
CHAPTER PAGE
I POLICY…………………………………………………………………………………….………….. I-1
1. Alert and Notification Rosters…………….………………………………………………….. I-1
2. Assembly Plans…………………………..…………………………………………….…….. I-1
3. Alert Order…………………………………………………………………………………… I-1
4. Personnel Notification……………………………………………………………………….. I-1
5. Reports………………………………………………………………………………………. I-1
II RESPONSIBILITIES…………………………………………………………………………………… II-1
1. Commander New York Guard..……………………………………………………………….. II-1
2. Staff Member Responsible ……………………………………………………………….….. II-1
3. Commanders of NYG MACOMS…………………………………………………………….. II-1
4. NYG Personnel………………………………. .……………………………….…………….. II-1
APPENDIX
A. Alert and Notification Roster format…………………………………………………………………. A-1
B. Assembly Plan outline……………………………………………………………………………….. B-1
C. NYG Form 3005 Alert Notification Report…………………………………………………………. C-1
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CHAPTER I
POLICY
1. Alert List: All unit commanders of the New York Guard will develop, maintain, and test
Alert Notification Rosters that account for all assigned personnel in their command, as prescribed
by this directive. The roster will be verified at least semi-annually and changes forwarded to the
next higher headquarters at a minimum of semi-annually.
2. Assembly Plan: All unit commanders will publish an assembly plan, as prescribed by this
directive, that provides primary and alternate assembly locations and specifies reporting
conditions.
3. Alert Order:
a. The alert order will be transmitted through the chain of command, and will originate at
the Chairman, Commander, or higher level.
b. Telephone alert orders should be authenticated by a return call to the next higher
headquarters. Implementation of an alert order WILL NOT be delayed if authentication cannot
be accomplished immediately.
c. The Alert Order will be transferred to commanders primarily by phone or fax. If fax is
used a confirmation by call back must be required to verify receipt.
4. Personnel Notification: All members of the unit will be listed on the unit’s Alert
Notification Roster. Individuals are responsible to notify their personnel administrator when
changes occur to their personal data. All changes will be posted and immediately forwarded to
the group leader and alternate. The primary means of personnel notification will be by telephone.
Personal contact, messenger, fax may be used. Commercial radio or television WILL NOT be
used for alert notification.
b. Provide a voice report using NYG Form 3005 (Appendix C) to their higher
headquarters upon completion of an alert.
c. Submit hard copy of NYG Form 3005 (Appendix C) within 10 working days of the
alert to the Operations Officer of the next higher command.
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CHAPTER II
RESPONSIBILITIES
1. Commander New York Guard. Upon alert notification from the Chairman of the Joint Staff
of the NYG and/or higher authority, the Commander of the NYG or the designated
representative, shall: implement the Alert and assembly plan.
3. Commanders of NYG MACOMS. Commanders of the Army Division, Air Division and
Civil Military Affairs Unit will;
a. Appoint in writing an Officer In Charge of the Alert and Assembly Plan. Submit the
name of the OIC to the J1, Headquarters, New York Guard.
b. Develop an Alert and Assembly Plan. Submit the current Alert and Assembly Plan to
the J1, Headquarters, New York Guard. Update and/or change as required.
d. Notify and provide copies of follow-on regulations or instructions to New York Guard
Headquarters, ATTN: J1, for review and approval.
e. Periodically test and/or evaluate their Alert and Assembly Plan, and those of their
subordinate Commands. Submit required voice and hard copy reports regarding test or alert as
required.
b. Respond as directed.
c. Ensure their personal data as contained in their Alert List is kept current and up to
date.
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CHAPTER III
PROCEDURES
1. Alert Notification Rosters: An Alert Notification Roster will be prepared for each
command, as shown in Appendix A sample. The rosters shall include all personnel in the
command and include the following;
a. Roster shall be organized into groups of not more than eight (8) individuals, with the
first individual identified as the group leader and the second as the alternate. Initial command
level rosters will include both the group leaders and their alternates of the subsequent rosters.
b. Each member will be listed with name and rank, home address, day or work phone
and night or home phone. If the individual has no day/night phone they should provide a phone
number and name of a family member or neighbor who will notify them. Group Leaders and
their Alternates MUST have day/night phone provided, as the primary instrument to be used for
the alert shall be the telephone.
c. Rosters will be “FOR OFFICIAL USE ONLY” with a prominent notice that THIS
ROSTER IS FOR OFFICIAL USE ONLY WITHIN THIS UNIT, AND EXCEPT AS
REQUIRED BY LAW, WILL NOT BE FURNISHED TO ANY COMMERCIAL
ENTERPRISE, COMPANY OR REPRESENTATIVE, NOR ANY ORGANIZATION OR
AGENCY OUTSIDE THE NEW YORK GUARD.
d. Rosters will be verified semi-annually and changes provided to roster members and to
the next higher headquarters.
2. Assembly Plan: Each command will have an Assembly Plan with the following major
components; (see sample at Appendix B)
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3. Implementation
a. Upon receipt notification from the Chairman of the Joint Staff of the New York Guard
and/or higher authority the Commanding General of the New York Guard or designate shall
implement the alert list procedures for the Joint Staff and MACOM Commanders or their
designee or alternate as required.
(1) Commander
(2) Assistant Commander/Executive Officer
(3) Chief of Staff
(4) Operations Officer
a. Provide a voice report using New York Guard Form 3005 (Appendix C) to their
higher headquarters immediately upon completion of an alert. Each Group Leader on an alarm
list will document when individuals on their list were contacted. If their contacts have further
contacts they will wait for and receive feedback on those subsequent results. Results will then be
totaled and reported to the original point of contact.
b. Submit hard copy of New York Guard Form 3005 (Appendix C) to their higher
headquarters within 10 working days of the alert. All group leaders will forward a written
version of NYG Form 3005 to their next higher headquarters, which will consolidate the
information and forward to their subsequent headquarters.
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NOTES:
2. If member has no home or work phone , list a relative or neighbor who can be used to contact the
member. Group leaders and alternates must have phones.
3. If you are unable to notify the group leader, the alternate group leader should be notified and informed
to take over the responsibilities of notification. This should include attempts to still contact the group
leader.
4. Each individual should be personally notified. If an individual can not be contacted directly, leave a
name, phone number, and a message with a third party if possible, for the individual to call back as soon
as possible.
FOR OFFICIAL USE ONLY
NYG FORM 3005 (31 JAN 01)
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Unit
City, New York, Zip code
Date
(unit) ALERT AND ASSEMBLY PLAN
1. REFERENCES
2. PURPOSE
a. This plan prescribes actions necessary to provide for the rapid notification of all
members (or sub commands) of this unit (or command), the assembly and care of personnel, and
the occupation and organization of the designated assembly area at the time of call-up.
b. The alert or call to active duty order will be transmitted to the units by one or more of
the following means:
c. The following personnel are authorized to receive the alert or call to active duty order,
in the order of priority listed below: (edit as required)
(1) Commander
(2) Assistant Commander/Executive Officer
(3) Chief of Staff
(4) Operations Officer/First Sergeant
4. PERSONNEL NOTIFICATION. Each member of the unit (Battalion, Company, Team, etc)
will be listed in the Alert Notification Roster (First Enclosure to plan … see Appendix A for
sample)
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The assembly area location is (normally the unit’s home station armory will be listed here).
The alternate assembly area is listed next. (should be area familiar to all, if not a DMNA facility
should coordinate use as necessary)
7. ASSEMBLY OF PERSONNEL. Explain who will be in charge, actions in the assembly area,
reporting in, to whom, security, etc.
8. CLOTHING AND EQUIPMENT. Explain what uniform to report in and with what
equipment and personal items are required.
2 Encls COMANDER’S
1. Alert Notification Roster(s) SIGNATURE
2. Physical Security Plan BLOCK
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ORGANIZATIONAL CHAIN
J-STAFF ARMY DIVISION AIR DIVISION CMAU
Receiver’s Name:
Received From:
Date: Time:
Message:
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