Application Inventory Master

Count of College, School or Office College, School or Office Academic HR Alumni Association Architecture and Urban Planning Arts
and Sciences Business School Business Services C&C Capital Projects Office Dentistry Education Educational Outreach Engineering Facilities Services Financial Management Forest Resources Graduate School Health Sciences Human Resources Information School Intercollegiate Athletics Language Learning Center Law School Nursing School Ocean & Fishery Sciences Office of Educational Partnerships Office of External Affairs Office of Global Affairs Office of Minority Affairs Office of Research Planning & Budgeting Public Affairs Public Health School of Medicine Social Work SOM Student Affairs Undergraduate Education University Libraries UW Bothell UW Tacoma UWMC (blank) Grand Total
Total 3 5 5 21 1 4 20 11 1 2 2 73 18 110 1 6 10 22 5 3 1 7 10 1 1 2 1 2 3 6 2 1 12 1 160 46 2 3 27 13 1 625
SOM
System-name 1099 MISC System
ID
Tag OIM
A&S Dean's Office Mail Server
948
source-file OIM Inventory 2006-4-2ISFutures_Inventorya.xls
Organization
College, School or Office
Division
Provides campus-wide service?
TIER 1
Shadow Sys?
System-Type
Status
Developed-by
Who supports the system (who provides modifications, corrects problems, develops new features?) C&C/OIM
Who-Operates-System C&C/OIM College of Arts & Sciences Dean's Office
Who is the business owner (dept responsible for managing the day to day operation of the system) Financial Management
description-function Accounts Payable
Contact-Person
contact-person-email
number-of-users
System Documentation Location
Data Dictionary Location
How to request access to the system
Vendor-Name
Hardware Platform Windows
Operating System Windows
Provost
Arts and Sciences
Dean - A&S
No
calendar system; mail server
Communications, Infrastructure & Middleware
Production
College of Arts & Sciences Dean's Office
Academic Data Management enterprise system management db
549
tmildon
Provost
Student Affairs
University Registrar
No
ASTRA?
Access to Information, Reporting & Business Intelligence
Production
Office of the Registrar, Academic Data Management
Academic Data Warehouse Academic HR Report Database (Board of Regents Report)
478
972
ITRSG needs assessment appendices.doc 2006-4-2ISFutures_Inventorya.xls
Provost
Student Affairs
Yes
Production
C&C DWP
C&C DWP
University Registrar (Academic Data Management)
Provost
Academic HR
Academic HR
No
HR & Payroll
Other
Academic HR
Academic HR
Academic HR
Academic Meta Database Academic Personnel Records
471 5
tmildon systems inventory.xls
Provost Provost
Student Affairs Academic HR
University Registrar Academic HR
Yes No
1 2
Access to Information, Reporting & Business Intelligence HR & Payroll
Production Development
College of Engineering Department
College of Engineering Academic HR
University Registrar (Academic Data Management) Academic HR
Academic Records Management
137
systems inventory.xls
Provost
Law School
Law School
No
SDB
Students, Teaching & Learning
Access Control (CSE Computer Labs)
475
ENG
Provost
Engineering
Engineering
No
key control
Facilities, Transportation & Space
ACH Database
289
Executive Vice President
Financial Management
Student Fiscal Services
No
Finance & Budget
Production
Department
SFS
SFS
ACH Spreadsheet Active Directory
290 961
systems inventory.xls 2006-4-2ISFutures_Inventorya.xls
Executive Vice President UW Bothell Chancellor
Financial Management UW Bothell
Student Fiscal Services UW Bothell Information Systems
No Yes
3 1
Finance & Budget Communications, Infrastructure & Middleware Production N/A University Registrar (Academic Data Management) CSE UW Bothell Network Operations University Registrar (Academic Data Management) CS Lab UW Bothell Information Systems
Ad Hoc Client Databases admin assistant list
473 1118 ENG
Admin office
712
ADMIN001 Admission Application Status Inquiry
586 OIM
tmildon ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory
Provost Provost
Student Affairs Engineering
University Registrar Computer Science and Engineering
Yes No
1 3
Access to Information, Reporting & Business Intelligence HR & Payroll
Production Production
University Registrar (Academic Data Management) CSE Business Office
mail service, shared scheduling system Systems management server for large collection of distributed data systems under the management of the Office of the Registrar. Tracks users, domains, security, etc. of enterprise systems (UWSDB, Resource 25, DARwin, others) Multi-dimensional OLAP data cubes for flexible academic data analytics. Cubes in production: Enrollment, Admissions Applications, Admissions Applicants. Cubes under development: Student Financial Aid, Departmental Recruitment and Retention. These com Database/reporting tool to generate Board of Regents Agenda and Provost Personnel Action reports. Contains shared lookup tables. Metadata repository for UWSDB, SDB, SDW, and other student data OLTP and OLAP systems HR system of record for academic personnel Tracks students enrolled in Law School, queries SDB for class enrollment, assigns exam IDs (student take exams anonymously), prints exam instructions. Through the use of student ID card readers and integration with SDB, system restrices lab access to students enrolled in appropriate courses. Internal dbs used by SFS. Money is deposited to US Bank. SFS downloads a report from US Bank to reconcile and determine how much to money to transfer to Bank of America. Internal dbs used by SFS. Vendor express SFS records money deposited at Bank of America then uses the ACH spreadsheet to sort and distribute the appropriate amounts to the scholarship dbs, invoice dbs, or tuition. Provide Active directory infrastructure and DNS for UW Bothell. Very large collection of custom databases designed to meet ad hoc and recurring information needs of clients on and off campus. Display who provides administrative support to which faculty
Bart Hamilton
75
server
Database software Language Informix MS Access Outlook client, IMAP client, Windows Server 2003 MS Exchange Server 2003 client Web
Development Environment MS Access
User Interface Fat client
15
Server
Windows
MS Access
Andrew Hummel
100
http://depts.washington.edu http://ucs.admin.washington.edu/dw /reptreq/datawarehousedefi http://depts.washington.edu/reptreq/for p/technicalinfo/techinfo.aspx nitions.htm ms/academic-dw-access-request.pdf
Homegrown, Cognos
Server
Windows Server
SQL Server
Cognos Upfront, Cognos Powerplay
Brandon Whitehead
8 http://depts.washington.edu/reptreq/ datawarehousedefinitions.htm na
Windows
Windows
MS Access
MS Access
Andrew Hummel
na
homegrown
server
Oracle
Peggy Fitzwater
Peggy Fitzwater UW Bothell Network Operations
1200
server
Windows Server
SQL Server
N/A
Andrew Hummel Scott Rose rose@cs tylbrian@u.washington. edu adioso@u.washington. edu
15 10
http://depts.washington.edu/reptreq http://norfolk.cs.washington.edu/htbi n-php/admin/AdminAssistants.php
homegrown
MS Access, server (venus.datamgmt.reg.washington.edu) MS Access, SQL ServerSQL Server Windows Server Unix postgresql
Provost
SOM
SOM - Psychiatry
No
SOM
Production
Role: SO
Provost
SOM
SOM - Genome Sciences
No
6 1
SOM
Production C&C/OIM C&C/OIM Undergraduate Admissions
Admissions Application Admissions/Student Services system
121 982
ENG
Provost Executive Vice President
Engineering Social Work
Engineering Social Work
No No
2 2
SDB SDB
Students, Teaching & Learning Students, Teaching & Learning Production N/A Computing & Media Services Student Services
Role: SO Web-based service for applicants to view their admission application status Permits current and transfer students to apply for admissions to any number of CoE departments. Pre-populates form with SDB info where available; calculates prerequisite fulfillments based on SDB and entered data. Provides advisor interface for reviewin Track student progress and courses. Database of applicants to the school Tracks student applicants and their status, imports LSAT information from Law Services. Roberta Aldrich
Windows
Windows
DMS II
Jscript, ASP
Vis Studio
Web
15
Server
Windows Server
MS Access
Windows platform
Admit-M
139
Advance (SOM)
725
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Provost
Law School
Law School
No
SDB
Production
Law School Computing Services
Law School Admissions
Kathy Swinehart
LSAC
Provost
SOM
SOM - Urology
No
SOM
Production
Advance C/S Advance Database Advance Nightly Processing Advance Reporting (ARC) Advance/Mainframe Interface Advance/MyUW Advance/PersonReg 14
OIM OIM OIM OIM OIM OIM OIM
OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory
Vice President Development & Alumni Relations
Development & Alumni Relations
Advancement Services
Yes
1 1 1
Production
Vendor SunGard BSR
C&C/OIM C&C/OIM C&C/OIM
C&C/OIM C&C/OIM C&C/OIM OIM and C&C C&C/OIM C&C/OIM C&C/OIM
Advancement Services Development Office Development Office Development Development Office Development Office Development Office
Provost
Alumni Association
Development & Alumni Relations
Yes
1 1 1 1
Production
C&C
OIM and C&C C&C/OIM C&C/OIM C&C/OIM
Advanced professional training
522
Advanced system
608
Advanced Test
691
ADVANCED VAPSHCS METABOLISM COMPUTER
646
Advanced workstations
653
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
No
Role: SO Records information about the UW's relationships with its alumni and donors, and makes the information available to UW staff in order for the UW to maintain and strengthen those relationships. Sybase 12.5 Database Backend Various programs used to maintain Advance system Data warehouse aspect of Development and Alumni Relations' Advance system. Various programs used to access mainframe Advance biographic/degree info sent to MyUW system Advance id type info sent to PersonReg II team <0> What type of data? => LOAN DEFERRMENT INFO <0> Size/volume of data? => SMALL <0> Data used for? => TRACKING APT LOAN DEFERRMENTS <0> Update freq? => MONTHLY <0> How used/purpose? => . Data source: PAPER FORMS COMPLETED BY STUDENTS
eos@u.washington.edu
Walt Dryfoos
500
https://devar.washington.edu/depart ments/im/Advance/advance.asp
http://www.adis.washington .edu/policies/Glossary/Aglo ssary.htm
SunGard SyBase
Windows AIX AIX
Windows AIX AIX
Sybase 12.5 ASE 12.5 ASE 12.5
PowerBuilder 8.X T-SQL Perl
PowerBuilder Enterprise vi, ksh, SQLAnywhere vi
Fat client NA NA
Shawn Drew, Director, Information Management UnisysMCP AIX AIX UnisysMCP AIX AIX DMSII ASE 12.5 ASE 12.5 COBOL Perl Perl SURE vi vi NA NA NA
Pam Luther sreynold@u.washingto n.edu cabal@u.washington.e du dherr@u.washington.e du tpineda@u.washington. edu
NEBULA
MS Access
Provost
SOM
SOM - Medical History & Ethics
No
SOM
Production
Role: SO
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
Provost
SOM
SOM - Medicine - Metabolism & Endocrinology
No
SOM
Production
Role: SO
Provost
SOM
SOM - Medicine - Nephrology
No
SOM
Production
Affirmative Action
22
OIM
Allergy Advanced workstations
614
Allergy Moderate workstations
615
Altiris (Mithra, Mitty) alumni directory
968 1134 ENG
AMC
720
AMCAS DB
567
OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls systems inventory.xls OIM Inventory, systems inventory.xls
Provost
Office of Minority Affairs
Equal Opportunity
Yes
HR & Payroll
Production
C&C
C&C/OIM
C&C/OIM
EEO
Role: SO Web-based self-service entry of employee ethnicity, birthdate, gender, military, disability status, and central admin of this data.
NT myrnai@u.washington. edu myrnai@u.washington. edu UW Bothell Network Operations Scott Rose rose@cs jims@u.washington.ed u dlange@u.washington. edu
NT
SQL Server
ASP/SQL/Jscri pt Visual Studio 6.0
Web
Provost
SOM
SOM - Medicine - Allergy & Infectious Disease
No
SOM
Production
Role: SO
Provost
SOM
No
SOM
Production UW Bothell Network Operations CS Lab
Role: SO Workstation imaging, management and software deployment Directory of CSE alumni, with email and web forwarding
UW Tacoma Chancellor Provost
UW Bothell Engineering
UW Bothell Information Systems Computer Science and Engineering
No No
2 2
Imaging
Communications, Infrastructure & Middleware HR & Payroll
N/A CSE
UW Bothell Information Systems CSE External Relations
20 250 http://www.cs.washington.edu/info/a lumni/services.html
server
Windows Server Unix
SQL Server postgresql
Altiris Deployment Server
Provost
SOM
SOM - Rehabilitation Medicine
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
an.me.washington.edu Animal Record System Animal Use Protocol Application (eSirius)
936 35 28
ENG
Provost Provost Provost
Engineering Health Sciences Health Sciences
Mechanical Engineering Primate Center Animal Care
No No No
5 3 4
Access to Information, Reporting & Business Intelligence Research & Grant Research & Grant
Production
Mechanical Engineering
Role: SO This is parimarily a web server that also handles the department intranet. It runs a database that is used by staff, faculty, and students for a wide range of purposes.
Brennon Church
200
www.me.washington.edu/myme
server
FreeBSD
MySQL
PHP/Apache
OIM
Development
Vendor
C&C
HS
Annual report information
503
tbl-financialmanagement-decisionsupport-inventor
GCA
No
Finance & Budget
Application Database (College of Education)
927
2006-4-2ISFutures_Inventorya.xls
Provost
Education
College of Education Technology Center
No
SDB
Production
College of Education
College of Education Technology Center
College of Education Student Services
Application Processing Documents Applied Physics Lab Cost Accounting System (TIME) Apson Ares
151 161 955 956
systems inventory.xls systems inventory.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Provost Provost UW Tacoma Chancellor UW Tacoma Chancellor
Nursing School Ocean & Fishery Sciences UW Bothell UW Bothell
Nursing School Ocean & Fishery Sciences UW Bothell IAS UW Bothell Library
No No No No
2 2 2 2
SDB
Students, Teaching & Learning Finance & Budget Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware
eSirius is scheduled for completion 6/06 <0> What type of data? => Annual Report data generated by C & C <0> Size/volume of data? => 20 mb <0> Data used for? => Creating the UW Annual report, Federal reporting and reconcilation <0> Update freq? => Annual. Data Mary Jo Hershly, GCA is updated for each close (Months 1 Systems Development This is our online application system. Every student who applies to the college must use it. It is also used by most faculty and area support in the application process and for tracking student progress. It's as a data source for analysis (what type of ca Don Ankney Used to (a) track application materials received from each applicant, as well as the status of the application in the review process; (b) create reports of applicant information, including area of study, number of applicants, and contact info for focal ar UW Bothell Network Operations UW Bothell Network Operations
Nebula file server
ERGO, MS Access
1000
None exists
None exists
https://depts.washington.edu/educ/ticke tdb/
Server
Windows 2000 Server SQL Server
IIS/ASP and Access
Production Production Production
C&C N/A N/A
C&C UW Bothell Network Operations UW Bothell Network Operations
APL UW Bothell IAS UW Bothell Library Hosts academic application information Provides the ERes application for library users Student Services new and existing student tracking system <0> What type of data? => Equipment information update on pending assets <0> Size/volume of data? => 200 to 400 9 fields each <0> Data used for? => Update Oasis with equipment information to approve assets <0> Update freq? => Daily <0> How used/purpose? Enterprise-level application authorization infrastructure. Enables distributed authorization for: Access to systems (such as SAGE, OWLS, etc.) Actions (update, inquiry, etc.) Access restrictions (budgets, organization codes, dollar limits, etc.) File server for Technical staff UW Bothell Network Operations 20 40 1200 server server Windows Server Windows Server N/A SQL Server Gliem Web interface Access front end, SQL backend
Aspire
165
Provost
Evans School of Public Affairs
Evans School Computing
No
SDB
Production
Evans School Computing
Evans School Computing Student Services
Kole Kantner
10
Pentium 3 Server
Windows 2000
SQL Server 2000
Asset Control Sheets
491
Financial Accounting: Equipment Inventory
No
Finance & Budget
Martin Crabb
Nebula G :drove
MS Access
ASTRA Astraea (IS File Server) Athletics Ticketing System
191 957 39
atlas.mullins.microbiol.washington.edu Atly (Backup Exec) AuditDB AutoCad
661 958 OIM 1213
systems inventory.xls 2006-4-2ISFutures_Inventorya.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls OIM Inventory FAMS Inventory.xls
Vice President C&C UW Tacoma Chancellor Provost
C&C UW Bothell Intercollegiate Athletics
C&C UW Bothell Information Systems Intercollegiate Athletics
Yes No No
1 5 2
Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware Finance & Budget
C&C N/A Vendor
C&C UW Bothell Network Operations ICA
C&C UW Bothell Information Systems ICA
http://www.washington.edu/computi ng/astra/ server Windows Server N/A N/A
Provost UW Tacoma Chancellor
SOM UW Bothell
SOM - Microbiology UW Bothell Information Systems
No No
6 5 1 4
SOM Communications, Infrastructure & Middleware
Production Production N/A C&C/OIM UW Bothell Information Systems C&C/OIM UW Bothell Information Systems
Role: SO Backup server for UW Bothell network servers. Record OPUS, ESS transactions and PERM info CAD Development space for www.washington.edu web developers. See: http://www.washington.edu/webinfo/hosts.html : === You may develop for the www.washington.edu environment from the following clusters: bank.u Administrative web application developers. s <0> What type of data? => Financial transactions <0> Size/volume of data? => 5 mb <0> Data used for? => http://www.washington.edu/admin/finmgmt/sfs/ cash/eft.html#unclaimed <0> Update freq? => Evelyn A Jagoring (Bank Weekly <0> How used/purpose? => Reconciliation), GCA http://gcaserver.finance.washin Systems Development <0> What type of data? => FAS TC 30 and TC35 on GL 1150, 1165, 1175 & 1197. BofA and US Bank data <0> Size/volume of data? => <0> Data used for? => matching bank transactions to FAS transactions (cash receipts, Evelyn Jagoring, Joseph checks,deposits, wire transfers, efts, etc. Frost UW Bothell Network Operations
raison@u.washington.e du 5 server Windows Server SQL Server Backup Exec COBOL
mainframe (keynes.u.washington.edu)
Capital Projects Office
Capital Projects
No
vendor
bank
1227
tmildon
Vice President C&C
C&C
Nebula
No
Production
http://www.washington.edu/webguid es/guidelines/start.html
Bank Reconciliation - Database for tracking Unclaimed Incoming Wires and ACH
506
GCA
No
Finance & Budget
http://www.washington.edu/admin/fi nmgmt/sfs/cash/eft.html#unclaimed
GCA Server
SQL Server/Access/HTML
Bank reconciliation (Fin Acctg)
502
Becker Lab
670
Biochemistry Advanced 100% N/A BioSafety Cabinets Blackboard (Tonga, Chalk) Blackboard Course Management System (CMS)
563 1205 977 893
Bloedel Advanced
683
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl FAMS Inventory.xls 2006-4-2ISFutures_Inventorya.xls tbl-2006-3-29ISFuture_Inventory-a-xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Financial Accounting
No
Finance & Budget
access liseq@u.washington.ed u ppearson@u.washingt on.edu
ERGO, MS Access, MS Excel
Provost
SOM
SOM - Neurology
No
SOM
Production
Role: SO
Provost Provost UW Tacoma Chancellor UW Tacoma Chancellor
SOM Health Sciences UW Bothell UW Tacoma
SOM - Biochemistry Environmental Health and Safety UW Bothell Information Systems UW Tacoma - Information Technology
No No Yes Yes
6 3 1 1
SOM Facilities/Transportation and Space Students, Teaching & Learning Students, Teaching & Learning
Production in-house Development Production N/A UW Bothell Network Operations Keiji Oka UW Bothell Information Systems Darcy Janzen
Role: SO Locations/Certificatons Provides web interface for Blackboard LMS Blackboard is the main CMS used at UW Tacoma to support online teaching and learning. UW Bothell Web Services Patrick Pow
1200 2000 bwarren@u.washington .edu Blackboard
server
Red Hat Linux
Oracle
Blackboard
Provost
SOM
SOM - Otolaryngology
No
SOM
Production
BNHS Course Planning Boeing
158 960
Nursing School UW Bothell
Nursing School UW Bothell Information Systems
No No
2 2
SDB
Students, Teaching & Learning Communications, Infrastructure & Middleware Production N/A UW Bothell Network Operations UW Bothell Information Systems
Role: SO Used to track student data (name/number/focal area/status/ supervisory committee) and the details of their projected course plans (quarter/year/course/names/numbers/credits/c ompletion) for the purpose of course planning. Licensing server for 3rd party application. Provide domain, DNS, email, network, and other services on uwb.edu. Example: user@uwb.edu email addresses (Bothell Campus users have both uwb.edu and washington.edu email addresses). he authoritative name servers for 'uwb.edu' are: DNS1.uwb.edu Used to implement salary increases. Salary revision system uses information from budget system and HEPPS to match budget and position/salary information. Enter salary increase information and then updates budget system with salary increases for central Shadow copy of every Budget & Expediture transaction for the College Worksheets for unit budget & finance maintenance and reporting. <0> What type of data? => <0> Size/volume of data? => 50 mb <0> Data used for? => Tracking the status of Fiscal reports and budget closing <0> Update freq? => Daily <0> How used/purpose? => Serve Fiscal Report/Closing Followup application (MS Access) <0> What type of data? => Budget and Financial information <0> Size/volume of data? => 5 mb <0> Data used for? => Used to print Checklist, Letters, and JVs for Budget revisions such as a New Awards, Award Supplements, and Budget renwals. Printing the repo Graphical touchscreen building directory Manage user requests for dealing with building issues Course registration web for C&C Employee travel planning and reimbursement request UW Bothell Network Operations
30
workstation
Windows Server
N/A
Licensing
Bothell domain services
1216
tmildon
UW Tacoma Chancellor
UW Bothell
UW Bothell
No
Production
Bothell Information Systems
Michael Stocke
mstocke@uwb.edu
http://www.uwb.edu/infosys/
http://www.uwb.edu/infosys/netops/ntre quest.html
homegrown
Budget - Salary Revision System Budget & Expenditure Tracking System Budget / Financial Worksheets
65 934 851
OIM
OIM Inventory, systems inventory.xls 2006-4-2ISFutures_Inventorya.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Planning & Budgeting Arts and Sciences Architecture and Urban Planning
Planning & Budgeting Dean - A&S Architecture and Urban Planning
Yes No No
1 2 2 FIN/FinDesktop FIN/FinDesktop
HR & Payroll Finance & Budget Finance & Budget
C&C Dean - A&S
C&C Dean - A&S
P&B Dean - A&S
Linda Barrett, Director, Budget Operations Robert Blum 1 40 server Windows Oracle MS Access MS Excel
Budget followup for Fiscal Reports and closings
509
GCA
No
Finance & Budget
GCA Systems Development
Compaq Proliant ML350 server
SQL Server
Budget revision Reporting Building directory/kiosk Building problem tracking Bulk Email C&C Training Registration C&C Travel
508 1136 1137 207 ENG ENG OIM OIM
tbl-financialmanagement-decisionsupport-inventor ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls OIM Inventory OIM Inventory
Executive Vice President Provost Provost Vice President C&C
Financial Management Engineering Engineering C&C
GCA Computer Science and Engineering Computer Science and Engineering C&C: Infrastructure
Yes No No No
1 2 2 5 1 2
Finance & Budget Facilities, Space & Equipment Facilities, Space & Equipment Communications, Infrastructure & Middleware Production Production Production CSE CSE C&C C&C/OIM C&C/OIM CS Lab CS Lab C&C C&C/OIM C&C/OIM CS Lab CSE Facilities C&C C&C Training CCBF
GCA Systems Development Dan Boren Erik Lundberg boren@cs lundberg@cs 1000 800 http://norfolk.cs.washington.edu/dire ctory/ http://rtfm.cs.washington.edu/cgibin/wreq/?list-active-4
Nebula Windows Unix unix windows 2k3 unix windows 2k3
MS Access postgresql flat-file (wreq) Informix SQLServer 2000 Java ASP, Java (J++) Web Visual Studio 6.0 Web
\\vboxsrv\conversion_tmp\scratch_4\133442485.xls.ms_office
SOM
System-name
ID
Tag
source-file
Organization
Division
TIER
Shadow Sys?
System-Type
Status
Developed-by
Who supports the system (who provides modifications, corrects problems, develops new features?)
Who-Operates-System
Who is the business owner (dept responsible for managing the day to day operation of the system)
CAAMS - Campus Automated Access Management System CAAMS ID Card Info CacTrack
211
OIM OIM OIM
OIM Inventory OIM Inventory OIM Inventory
Facilities Services
Maintenance & Operations
Yes
1 1 1
Production
Vendor
C&C C&C/OIM C&C/OIM
Facilities Services / C&C C&C CCBF
description-function Campus Automated Access Management System - system to allow key card access to buildings. In the future it will include proximity cards.
Contact-Person Paul Smith, Technology Officer / Michael Hernandez
number-of-users
Vendor-Name
Hardware Platform Windows
Operating System Windows
Database software MS Access
Language MS Access Informix 4GL / DB C#, ASP.NET
Development Environment MS Access
User Interface Fat client
1 unix windows 2k3 unix windows 2k3 Informix SQLServer 2000 Informix 4GL Visual Studio 2003 NA Web
Campus Partners Card Key System
291 896
systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Executive Vice President UW Tacoma Chancellor
Financial Management UW Tacoma
Student Fiscal Services UW Tacoma
No No
2 2 key control
Finance & Budget Facilities, Transportation & Space
Vendor - Campus Partners
Vendor - Campus Partners Facilities, UW Tacoma
Vendor - Campus Partners Campus Safety, UW Tacoma
Career Services Mgmt
135
systems inventory.xls OIM Inventory, ITRSG needs assessment appendices.doc
Provost
Law School
Law School
No
SDB
CAS
453
OIM
Provost
Student Affairs
Yes
Production
C&C/OIM
C&C/OIM
Undergraduate Admissions
CAAMS ID Card download C&C employee hourly time reporting External system that is managed by Campus Partners, the loan service for Perkins, Health Professions, and all long term campus based loans. SFS uploads and downloads loan information to/from Campus Partners Peggy Fitzwater This is the card key access to our labs and secured rooms. Darren Bailey Track student career coaches, student visits, career seeking notes, and student placement status. Transfer credit applicability. DARS-based Web service for use by community college students to understand the applicability of their coursework toward UW degree programs Admin-system integrated, Web-based tools in support of teaching, learning and administrative efforts all over campus. Tools include: -E-submit: File turn-in areas -Epost: Message boards -Group Manager: Participant groups -Peer Review: Collaborative for cabal@u.washington.e du padams@u.washingto n.edu liseq@u.washington.ed u UW Bothell Network Operations
300
Secure Perfect
Windows
Windows
SQL Server
Proprietry vendor software
Web
Catalyst Tools
20
Centrally Managed - Advanced Security Required
692
Centrally Managed Advanced
693
Chamberlain Lab Channel Chemical Waste
671 981 1207
CHI
694
Child Health Institute
695
Chlamydia Laboratory
616
CHRMC- KUO
713
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls FAMS Inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Provost
Office of Educational Partnerships
Educational Partnerships & Learning Technologies Yes
Production
Department
EPLT
EPLT
http://catalyst.washington.edu/
http://catalyst.washington.edu/webtools
homegrown
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
Provost UW Tacoma Chancellor Provost
SOM UW Bothell Health Sciences
SOM - Neurology UW Bothell Campus Media Center Environmental Health and Safety
No No No
6 2 2
SOM Communications, Infrastructure & Middleware Facilities/Transportation and Space
Production Production N/A in-house UW Bothell Network Operations UW Bothell Campus Media Center
Role: SO Website and call tracking system for Campus Media Center Track Chemical Waste Collections
30
server
Red Hat Linux
MySQL
N/A
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
dachris@u.washington. edu mkortas@u.washington .edu chlam@u.washington.e du esaldan@u.washington .edu
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
Provost
SOM
No
SOM
Production
Role: SO
Provost
SOM
SOM - Psychiatry
No
SOM
Production
Class Codes
498
No
class enrollment tool
1100
ENG
ISFutures_InventoryCSE-20060407.xls
Provost
Engineering
Computer Science and Engineering
No
Production
CSE
CS Lab
CS Lab
Clinical Faculty DB Clio (Web DB Server)
156 975
Nursing School UW Bothell
Nursing School UW Bothell Web Services
No No
2 5
Clinical Communications, Infrastructure & Middleware Production N/A UW Bothell Network Operations UW Bothell Web Services
Role: SO <0> What type of data? => Lists all class codes in use at UW <0> Size/volume of data? => 796 records, 4 fields each <0> Data used for? => Creating print reports of list for users <0> Update freq? => Seldom <0> How used/purpose? => Provides info to departm Present UW class enrollment data augmented with CSE data to instructors; support keycard access, support MSDNAA program. Uses UWSDB shadow and local data Used to maintain data on clinical faculty, many of whom are current and former UW SoN students, not tracked by the UW, generating information for review of appointment, etc. Database back end for web content <0> What type of data? => Closing equipment data/ neg and positive <0> Size/volume of data? => 692 Neg, 314 Positive 9 fields each <0> Data used for? => Creating records of closeing reports for federal and agency awards <0> Update freq? => weekly <0> How <0> What type of data? => Tracking tool for cluster purchases <0> Size/volume of data? => 38 records to date, 6 fields each <0> Data used for? => Making sure clusters are not ordered improperly <0> Update freq? => Monthly <0> How used/purpose? => Provides Direst loan and Pell Grant files sent to and received from US Dept of Ed Track women and minority students in the College of Engineering. Web based reporting. BARs, BSRs, projections, Budget Revisions, PCA, Direct/Indirect, Outstanding Encumbrances Web based purchasing and distribution of UW site licensed software. Personnel database, to track faculty and staff in College. Track Scholarship/Fellowship applications and awards in the College of Engineering Web based reporting. Enrollments, admissions, degrees granted, CC transfers Web based undergraduate admissions application to College of Engineering departments. Web based reports for advisors.
Heidi Gustafson
Nebula G: drive
MS Access
Scott Rose
rose@cs
80
http://norfolk.cs.washington.edu/htbi n-post/course-list
Unix
postgresql
UW Bothell Web Services
10
server
Red Hat Linux
MySQL
Perl, Mason
Closing Reports
489
No
Finance & Budget
Crabb/Wall
Nebula G: drive
MS Access
Clusters COD XML import and export COE-DASS
488 OIM 947 ENG
tbl-financialmanagement-decisionsupport-inventor OIM Inventory 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls from-joe-kittleson20060330.xls
No
2 1
Finance & Budget C&C/OIM SDB Students, Teaching & Learning Production College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing C&C/OIM College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Computing Financial Aid College of Engineering Deans office
Heidi Gustafson
Nebula G: drive Unisys MCP, Windows 5 http://data.engr.washington.edu/pls/ fin/ http://support.engr.washington.edu/ matlab/math_purchase_start.htm none http://www.washington.edu/ admin/pb/home/financialdb.html
MS Access Unisys MCP, Windows DMS II, SQL Server MS Access COBOL, XML MS Access NA
Provost
Engineering
College of Engineering Deans office
No
Carmen Sidbury
Dell PowerEdge 2600 Unix
COE-FIN COE-MathDB COE-Pafbase COE-Scholarships/Fellowships COE-SDB
941 944 943 946 942
ENG ENG ENG ENG ENG
Provost Provost Provost Provost Provost
Engineering Engineering Engineering Engineering Engineering
College of Engineering Computing College of Engineering Computing College of Engineering Computing College of Engineering Deans office College of Engineering Computing
No No No No No
2 2 2 2 2
FIN PAS HRMIS
Finance & Budget Other HR & Payroll Finance & Budget
Production Production Production Production Production
College of Engineering Computing College of Engineering Computing College of Engineering HR office College of Engineering Deans office College of Engineering Computing
David Fray David Fray David Fray Cynthia Bush David Fray
60 500 5 5 30
Compaq Proliant ML370 Unix Dell file server
Oracle
Oracle Portal Microsoft ASP MS Access MS Access Oracle Portal
Windows NT 4.0 server S Access M MS Access MS Access Oracle
none
none
Dell PowerEdge 2600 Unix server Unix
SDB
http://data.engr.washington.edu/pls/ portal30/url/page/SDB_Reports/
Compaq Proliant ML370 Unix
COE-Undergraduate Admissions
945
ENG
Provost
Engineering
College of Engineering Computing
No
SDB
Production
College of Engineering Deans office
Mary Cook mpepin@u.washington. edu Scott Rose rose@cs
500
server
Unix
MySQL
PHP
Collagen Diagnostic Lab Colloquia system Combined Fund Drive Commencement dbs Compliance Assistant (Compliance Reporting System)
687 1107 921 554 40 ENG
Provost Provost Executive Vice President Provost Provost
SOM Engineering Human Resources Student Affairs Intercollegiate Athletics
SOM - Pathology Computer Science and Engineering Benefits University Registrar Intercollegiate Athletics
No No Yes No No
6 2 1 4 2
SOM Students, Teaching & Learning HR & Payroll Students, Teaching & Learning Students, Teaching & Learning
Production Production CSE CS Lab CSE Business Office
Role: SO Track and offer information on colloquia and other talks, including abstracts
hundreds
http://www.cs.washington.edu/htbinpost/mvis/mvis/Colloquia
Unix
postgresql
compmed.washington.edu
566
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Production
NCAA
NCAA
Web based system used to track athletes compliance requirements and eligibility. colbyh2@u.washington. edu
Provost
SOM
SOM - Comparative Medicine
No
SOM
Production
Computing Data Management Database
292
Core Genetics Cost Recovery Information System (CRIS) course computing
696 282 1104 ENG
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls ISFutures_InventoryCSE-20060407.xls
No
FIN
Finance & Budget
Production
Department
SFS
SFS
Role: SO Internal dbs that impacts other department. SFS receives a Bank of America report with departments credit card and direct deposit merchant numbers and deposit amounts. The report is used to create a CT to submit to FAS and distribute the money to the ap
Peggy Fitzwater pchance@u.washingto n.edu http://norfolk.cs.washington.edu/htbi n-post/education/cr/cr.cgi
Provost Executive Vice President Provost
SOM Financial Management Engineering
SOM - Pediatrics MAA Computer Science and Engineering
No Yes No
6 1 2
SOM Finance & Budget Students, Teaching & Learning
Vendor CSE
MAA CS Lab
MAA CS Lab
Role: SO Same vendor as Facility Service's FME Manage course computing resource requests Used to track course data, both SoN-specific (focal areas of registered students, dept, topic) and generic (quarter, year, term, fee, budget #, budget name, meeting dates, bldg, room #, room characteristics, prefix, faculty, course coordinator, TA, secti Scott Rose
rose@cs
45
Unix
postgresql
Course DB
157
Provost
Nursing School
Nursing School
No
SDB
course projection
1101
ENG
Provost
Engineering
No
Production
CSE
CS Lab
CSE Advising Office
Course Requests
138
CPC CPO Project Tracking System (UW Project Tracker) Create!Form / Create!Archive
618 186 OIM
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls OIM Inventory
Provost
Law School
Law School
No
SDB
Support class scheduling by soliciting enrollment plans from undergrads. Tracks student course requests, assigns course add codes, manages wait lists (most law courses for 2nd and 3rd years require an add code). Students submit requests and check for add codes and wait list status on Web.
Scott Rose
rose@cs
http://norfolk.cs.washington.edu/htbi npost/education/projection/projection .cgi
Unix
postgresql
SOM Capital Projects Office
SOM - Medicine - Cardiology Capital Projects
No Yes
6 1 1
SOM Facilities, Transportation & Space
Production Production Department C&C/OIM CPO C&C/OIM CPO Financial Management (Grant & Contract Accounting - GCA)
Credit Card Database
293
No
FIN
Finance & Budget
Production
Department
SFS
SFS
CRIS
515
CROHN.medicine.washington.edu
624
CRRC Advanced Security Crystal Enterprise
647 212
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
MAA
No
Finance & Budget
Role: SO ITAC proposal submitted for future enhancements Output Management (Formatting/Archiving of invoices, etc.) UW departments who do not process their own credit card pymts send SFS the transaction information (payor name, cc number, and dollar amount) for processing. SFS runs the credit card and enters the information in an access database. A CT file is created Peggy Fitzwater <0> What type of data? => <0> Size/volume of data? => Between 378 and 500+ MB depending on the model <0> Data used for? => F&A proposal <0> Update freq? => Each proposal <0> How used/purpose? => Laurent Anstett
xueqiao@u.washington .edu proprietary vendor software
Windows 2000
Windows 2000
SQL Server
proprietary
Web
Nebula ryeh@u.washington.ed u klwinter@u.washington. edu
FoxPro
Provost
SOM
SOM - Medicine - Gastroenterology
No
SOM
Production
Role: SO
SOM Facilities Services
SOM - Medicine - Metabolism & Endocrinology Facilities Services
No No
6 5
Production Production Vendor FS FS
Role: SO Makes FME reports available via web interface. Permit applicants to PhD or PMP program to submit department supplemental application as part of the online application to the Graduate School Used by CSE undergraduates to apply for departmental scholarships. Tracking and management of student progress for academic advisors. There are thee components; undergrad, grad, and PMP students Paul Smith, Technology Officer
CSE Graduate Application CSE Scholarship Application
126 128
ENG ENG
systems inventory.xls systems inventory.xls
Provost Provost
Engineering Engineering
No No
2 3
SDB
Students, Teaching & Learning Students, Teaching & Learning
CSE Student Tracking Database
127
ENG
CunninghamLab Curriculum Planning Database Curriculum tracking dbs
697 884 555
systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls tmildon Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Provost
Engineering
Engineering
No
SDB
SOM Arts and Sciences Student Affairs
SOM - Pediatrics Sociology University Registrar
No No No
6 3 2 SDB
SOM Students, Teaching & Learning Students, Teaching & Learning
Production Production Sociology Office of the University Registrar Sociology Office of the University Registrar Sociology Office of the University Registrar
Role: SO Used for planning courses to be offered Track approval process of program and course curricula Kevin Mihata
mcunning@u.washingt on.edu 2 Windows PC Windows XP Pro SP2 MS Access MS Access
CVRTC Servers
621
Provost
SOM
SOM - Medicine - Clinical Research Center
No
SOM
Production
Role: SO
bolson@u.washington. edu
Dale Lab
627
Provost
SOM
SOM - Medicine - General Internal Medicine
No
SOM
Production
Role: SO The authoritative name servers for 'dante.u.washington.edu' are: dnsload1.cac.washington.edu 140.142.1.21 dnsload2.cac.washington.edu 140.142.2.21 dante.u.washington.edu: SOA (Start of Authority): origin = dnsload1.cac.washington.edu Job Class, UBU, etc table maintenance for HR/Payroll. <0> What type of data? => Daily count of Daily Activity Report volume <0> Size/volume of data? => 1955 records to date, 6 fields each <0> Data used for? => Volume tracking tool <0> Update freq? => Daily <0> How used/purpose? => Tracking volumes Heidi Gustafson Degree Audit table maintenance - Windows fat client. SDB-dependent system in support of Degree Audit and Transfer Articulation. DARS infrastructure is used on Bothell, Tacoma and Seattle Campuses.
j2@u.washington.edu
Dante; Student Email and Web Publishing DAPP
1224 OIM
tmildon OIM Inventory
Vice President C&C Executive Vice President
C&C Human Resources
C&C: Infrastructure Human Resources
No Yes
5 1
Communications, Infrastructure & Middleware HR & Payroll Production C&C/OIM C&C/OIM HR 4 NT NT SQL Server ASP.NET C# Visual Studio .NET Web
DARs
496
No
Finance & Budget
200
Nebula G: drive
MS Access
DARS/DARWIN data cleansing db - SDB address imports data cleansing db - sdb other
454 558 559
OIM
OIM Inventory, ITRSG needs assessment appendices.doc
Provost Vice President C&C Vice President C&C
Student Affairs C&C C&C
University Registrar C&C: Infrastructure C&C: Infrastructure
Yes No No
1 5 5
Students, Teaching & Learning Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware
Production
Vendor
C&C/OIM
C&C/OIM
Registrar
200
Windows
Windows
SQL Server
Fat client
Data Control Data Exchange
525 1215
tbl-financialmanagement-decisionsupport-inventor FAMS Inventory.xls
Executive Vice President Executive Vice President
Financial Management Capital Projects Office
Student Fiscal Services Capital Projects
Yes No
1 4
SDB
Access to Information, Reporting & Business Intelligence Communications, Infrastructure & Middleware Office of the University Registrar, Academic Data Management C&C DWP Office of the University Registrar, Academic Data Management Office of the University Registrar, Academic Data Management C&C DWP Data Owners for HR, Finance and Student
Data Management Job Tracking db Data Warehouse Infrastructure
548 208
tmildon systems inventory.xls
Provost Vice President C&C
Student Affairs C&C
University Registrar C&C: Infrastructure
Yes Yes
1 1
Communications, Infrastructure & Middleware Access to Information, Reporting & Business Intelligence
Database for tracking GCA Budget Number re-use
507
GCA
No
Finance & Budget University Registrar, Academic Data Management Office of the University Registrar Office of the University Registrar Dean - A&S
DCON (disaster student contact/locator database)
469
tmildon
Provost
Student Affairs
Yes
Production
University Registrar Office of the University Registrar Office of the University Registrar Dean - A&S
dcon automation Dean's Letters db Deans Reserve Account Tracking System
557 547 932
tmildon tmildon 2006-4-2ISFutures_Inventorya.xls
Student Affairs Student Affairs Arts and Sciences
University Registrar University Registrar Dean - A&S
No No No
5 2 2 FIN
Students, Teaching & Learning Students, Teaching & Learning Finance & Budget
Office of the University Registrar Office of the University Registrar Dean - A&S
<0> What type of data? => TUITION PAYMENTS, CHECKS TO STUDENTS, ADJUSTMENTS TO STUDENT ACCOUNTS <0> Size/volume of data? => < 50,000 RECORDS <0> Data used for? => RECONCILING STUDENT ACCOUNTS AND BANK ACCOUNT, DASHBOARD METRICS, CONTROL <0> Update freq? = Peggy Fitzwater Interdepartmental Data exchange Track recurring and ad hoc institutional research requests sent from clients on and off campus to the Office of the Registrar, Academic Data Management. new decision support groups forming for Student, Financial and HR to manage data <0> What type of data? => Budget Number information <0> Size/volume of data? => 5 mb <0> Data used for? => For Assigning the next available Budgets Number. <0> Update freq? => Daily <0> How used/purpose? => . Data GCA Systems source: Data is unique to database. It i Development Stand alone student tracking database for use in the Emergency Operations Center (EOC) during a level three emergency. Automation infrastructure for population, publication, and securing of DCON emergency db (see DCON). Produce annual and quarterly Dean's Letters Shadow bookkeeping for Deans Office Reserve Budgets Patient Accounting & Billing System. System is also used by University of Missouri - Kansas City <0> What type of data? => CRDIT CARD TRANSACTIONS WHERE SFS PROCESSES TRANSACTIONS ON BEHALF OF DEPARTMENTS <0> Size/volume of data? => SMALL <0> Data used for? => RECORD TRANSACTIONS, BILL DEPARTMENTS FOR SERVICE, CREATE CTS <0> Update freq? => 3-5 TIME <0> What type of data? => DEPARTMENTS DIRECT DEPOSIT CASH AND CHECKS <0> Size/volume of data? => SMALL <0> Data used for? => CREATES CTS NFOR DIRECT DEPOSITS AND REPORTS TO DEPARTMENTS <0> Update freq? => DAILY <0> How used/purpose? =>
NEBULA
MS Access
25
N/A N/A http://ucs.admin.washington.edu/dw p/
N/A
NT Server
Windows Server
MS Access
Nebula
MS Access
30
homegrown
PC (dedicated emergency center Dell notebooks) Access WinXP MS
MS Access
15 5
N/A
N/A
N/A
server
Windows Server
vba
Robert Blum
server
Windows
MS Access
MS Access
Dental Clinical Management System (CMS)
116
Provost
Dentistry
Dentistry
No
Clinical
Production
Robert (Bob) Grove
SoD
SoD
Dr. Glass or Jean Garber
DEPARTMENT CREDIT CARDS
523
No
Finance & Budget
Peggy Fitzwater
NEBULA
MS Access
DEPARTMENT DIRECT DEPOSIT- AUTO CT
529
Department Surgery System
723
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl
No
Finance & Budget
Peggy Fitzwater alance@u.washington. edu
NEBULA
MS Access
Provost
SOM
SOM - Surgery
No
SOM
Production
Role: SO
SOM
System-name
ID
Tag
source-file
Organization
Division
TIER
Shadow Sys?
System-Type
Status
Developed-by
Who-Operates-System
Departmental Information Web Service (Deptinfo)
429
OIM
Dermatology Research Center Development Alumni
622 141
Diabetes Endocrinology Research Center High
648
OIM Inventory, ITRSG needs assessment appendices.doc Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory, systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
description-function Web-based service for departmental staff to extract course and student info. Data is extracted from UWSDB. Examples - Class lists for departments courses. Time Schedule information for courses. Students enrolled in a departments degree programs.
Contact-Person
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
Development Environment
User Interface
homegrown rhjorten@u.washington. edu
Windows
Windows
DMS II
Jscript, ASP
Vis Studio
Web
Provost Provost
SOM Law School
SOM - Medicine - Dermatology Law School
No No
6 2
SOM Access to Information, Reporting & Business Intelligence
Production
Role: SO Tracks alumni for Development.
Provost
SOM
No
SOM
Production Transportation Services
Role: SO Anne Eskridge, Property and Transport Services Manager
lovcor@u.washington.e du unix unix Informix Informix 4GL / DB Informix 4GL Fat Client
Dial-A-Ride Administration
222
OIM
Facilities Services
Transportation Services
Yes
Production
C&C
C&C/OIM
C&C/OIM
Dial-A-Ride management
Dichek lab
698
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Digital Images Data
901
UW Tacoma
UW Tacoma
No
Development
CTLT, UW Tacoma
CTLT, UW Tacoma
Direct Deposit
530
Division Office Systems Advanced
649
DOM-1032 Administrative Data
568
DOM-Backup
569
DOM-CME
570
DOM-Core Services
571
DOM-Desktop
572
DOM-File Services
573
DOM-GMETbs
574
DOM-Laptop
575
DOM-Mail
576
DOM-OMSA
577
DOM-Printing Donations DB DPP
578 1152 ENG OIM
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl
Yes
FIN
Finance & Budget
Role: SO This image database is developed in FileMakerPro to support environmental science teaching. <0> What type of data? => FOR UNITS NOT USING AUTOMATIC CTS, CASH AND CHECK DEPOSITS <0> Size/volume of data? => MEDIUM <0> Data used for? => INPUTTING CTS INTO FIN, DASHBOARD METRICS <0> Update freq? => 3-5 TIMES/WEEK <0> How used/purpose? =>
hdichek@u.washington .edu
David Secord
10
Peggy Fitzwater juliek@u.washington.e du dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu dlange@u.washington. edu Chris Cunnington chris@cs 3
NEBULA
MS Excel
Provost
SOM
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Provost Provost
SOM Engineering
SOM - Dean's Office Computer Science and Engineering
No No
6 3 1
Production Production CSE C&C/OIM CSE Business Office C&C/OIM CSE Business Office Payroll
Role: SO Track equipment donations Departmental Payroll/Personnel mainframe driver
Windows A-SERIES A-SERIES
MS Excel DMSII COBOL/DFDS SURE/Pgm's Workbench NA
Dr Zabetian VAMC Neurology
666
Provost
SOM
SOM - Neurology
No
SOM
Production
DRS Systems Dual Enrollment Database Economics Budget Database Economics Inventory Database Educational Outreach System (EOS)
920 258 898 867 878 17
OIM
OIM
OIM Inventory, from-joekittleson-20060330.xls, systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls OIM Inventory, systems inventory.xls
Executive Vice President UW Tacoma Chancellor Provost Provost Provost
Human Resources UW Tacoma Arts and Sciences Arts and Sciences Educational Outreach
Benefits UW Tacoma - Information Technology Economics Economics Educational Outreach
Yes Yes No No Yes
1 1 2 2 1 FIN/FinDesktop OASIS
HR & Payroll Students, Teaching & Learning Finance & Budget Access to Information, Reporting & Business Intelligence Students, Teaching & Learning Development Production Production Production Computer Services, UW Tacoma Economics Economics C&C
C&C/OIM
C&C/OIM Computer Services, UW Tacoma Economics Economics
Benefits Admission Office and Registrar Office, UW Tacoma Economics Economics Vice Provost for Continuing Education
Role: SO Dept of Retirement Systems - edit/update of data, interfaces with Olympia DRS. The Department of Retirement Systems has systems that generate actvities and impact in UW information and systems and that are used daily by Benefits personnel for retirement plan administration. This is part of the UW's "system" for state retirement management. This is a web based database, based on SIS of UW Tacoma Eric Elkins Acts as a shadow database for tracking department budgets. Michael Goldblatt Track equipment inventory for the department. Student information system for UWEO <0> What type of data? => LOAN PAYMENTS MADE TO 3RD PARTY BILLING SERVICE <0> Size/volume of data? => SMALL <0> Data used for? => CREATE CTS (AUTOMATIC) <0> Update freq? => DAILY <0> How used/purpose? => <0> What type of data? => <0> Size/volume of data? => Between 378 and 500+ MB depending on the model <0> Data used for? => Recharge Center <0> Update freq? => Every quarter <0> How used/purpose? => Web based system allows advisors access to detailed student information. Allows advisers to view and add notes to individual student advising records Allows depts to set up UWNetID prior to entry in Opus. Used to grant email access to a new employees to get UW NetIDs, creates a skeletal record in HEPPS Michael Goldblatt
liseq@u.washington.ed u
NT 20 3 4 160 Windows PC Windows PC Windows
NT
SQL Server
ASP/J++ Com
Visual Studio 6.0
Web
Windows XP Pro SP2 MS Access Windows XP Pro SP2 MS Access Windows SQL Server
MS Access MS Access Jscript, ASP Vis Studio Web
C&C/OIM
C&C
EFG (CAMPUS PARTNERS)
537
No
Finance & Budget
Peggy Fitzwater
NEBULA
MS Access
EIO
511
MAA
No
Finance & Budget
Laurent Anstett
Nebula
FoxPro
Electronic Advising Records System (EARS)
104
OIM
OIM Inventory, systems inventory.xls OIM Inventory, ISFutures_Inventorytemplate_0421.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory OIM Inventory, systems inventory.xls
Provost
Undergraduate Education
Yes
SDB
Production
C&C
C&C/OIM
C&C
Undergrad Education, University Registrar
David Sayrs
homegrown
Windows
Windows
DMS II, SQL Server
C#, ASP.NET
Vis Studio .NET
Web
Email Access
1199
OIM
Payroll
Yes
HR & Payroll
Production
C&C/OIM
C&C/OIM
Payroll
Ginny Montgomery kevinuw@u.washington .edu
100s
NT
NT
SQL Server
ASP/DFDS
Visual Studio 6.0
Web
eMedicine UWMC Employee Search Employee Self-Service
679 OIM 259 OIM
Provost
SOM
SOM - Orthopaedics and Sports Medicine
No
6 1
SOM
Production C&C/OIM C&C/OIM C&C/OIM Benefits/Payroll
Human Resources
Human Resources
Yes
HR & Payroll
Production
C&C
C&C/OIM
Endowment database
543
Treasury
No
Finance & Budget
Enterprise Data Warehouse Enterprise Data Warehouse - Cognos Upfront Web Portal Enterprise Data Warehouse - Exploration Data Warehouse (XDW)
OIM
OIM Inventory
C&C/OIM
C&C/OIM
Multiple, HR, Financial Mgmt, Student Affairs, etc.
Role: SO Looks up an employee based on Employee ID, SSN, or Name. Returns quick results. confidential site for employees to view personal financial and benefits information. <0> What type of data? => Detail of endowments; individual endowments, history of purchases(costs), units, costs, market value, and income distributions. Over 20 years of history. <0> Size/volume of data? => 93 megabytes <0> Data used for? => reports to Ping Tan Historical and common integrated information from multiple central systems for strategic analytical reporting purposes (Includes Eolian & Kirk servers) Business Intelligence platform for building and publishing enterprise reports and OLAP cubes
NT NT
NT NT
SQL Server SQL Server, DMSII
ASP/SQL ASP.NET/DFD S
Visual Studio 6.0 Visual Studio .NET
Web Web
nebula
MS Access SQL Server 2000, DTS, SSIS Cognos Impromptu, Powerplay 7.1 SQL Queries, Programmed Data Feeds Web, SQL Queries
windows
windows
SQL Server
Visual Studio 6.0
OIM 468
OIM Inventory tmildon Provost Student Affairs University Registrar Yes
1 1 Access to Information, Reporting & Business Intelligence Production C&C DWP
C&C/OIM
C&C/OIM C&C DWP
Multiple, HR, Financial Mgmt, Student Affairs, etc. Data Owners for HR, Finance and Student
windows
windows
SQL Server
Cognos 7.1
Enterprise Data Warehouse - Operational Data Store
OIM
OIM Inventory
C&C/OIM
C&C/OIM
Multiple, HR, Financial Mgmt, Student Affairs, etc.
Integrated information from multiple central systems for operational reporting purposes
windows
windows
SQL Server
eProcurement Equipment Insurance / Risk Management Version
179
OIM OIM
OIM Inventory, systems inventory.xls
Business Services
Business Services: Purchasing & Stores
Yes
1 1
Finance & Budget
Production
Vendor
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
Business Services (Purchasing & Stores) Financial Management
eProcurement approval routing (Ariba Buyer 8.2.2) Office of Risk Management Office of Risk Management, Online, campuswide system to allow entry, review, reporting, and renewal of property insurance for equipment either owned or leased by the department. Web-based inventory system for locally-tracked inventorial and non-inventorial equipment. Reserve laptops, cameras, other equipment. Monthly, telecom Equipment billing; telephones, modems, ethernet 3 separate but integrated web front ends sharing a common back end database. Used to manage research proposals and clinical trials, review and approval on campus and central office administration of proposals and awards. This is the online teacing material reservation system, along with the one in UW Seattle.
Windows 2003; (Some servers still W2K, e.g. ARwww1 (8.2.2) + ARwww2 (8.1) unix, windows
Windows 2003; (Some servers still W2K, e.g. ARwww1 (8.2.2) + ARwww2 (8.1) unix, windows
SQL Server Informix
Equipment Insurance System Equipment Inventory Equipment Lending system Equipment(Telecom) billing ERA (Electronic Research Administration) aka, Sage, Spaerc & eApprovals
286 855 1141
OIM
ENG OIM
OIM Inventory OIM Inventory, systems inventory.xls,tbl-financialmanagement-decisionsupport-inventor Executive Vice President tbl-2006-3-29ISFuture_Inventory-a-xls Provost ISFutures_InventoryCSE-20060407.xls Provost OIM Inventory
SQL Server 2005, DTS, SSIS Visual Studio 6.0 proprietary vdr software + Java, XML (AML), Javascript, WebLogic 7.0, IIS proprietary/ VSS Informix 4GL / Informix 4GL DB ASP, VBScript, Visual Studio 6.0 JavaScript
SQL Queries, Programmed Data Feeds
Web Fat client
Financial Management Financial Management Architecture and Urban Planning Engineering Risk Management Architecture and Urban Planning Computer Science and Engineering Yes No No 1 2 2 1 OASIS Finance & Budget Access to Information, Reporting & Business Intelligence Facilities, Space & Equipment Production CSE C&C/OIM CS Lab C&C/OIM CS Lab C&C Business & Finance and Customer Care Production C&C C&C/OIM C&C
windows Terry Taft Harter 20 Scott Rose rose@cs hundreds http://reserve.cs.washington.edu/eq uip/ unix
windows
Informix
Web
MySQL Unix unix postgresql Informix
PHP
Informix 4GL ASP.NET, C#, JavaScript
vi-Informix 4GL / CVS
Office of Research and the Office of Sponsored Programs OIM OIM Inventory tbl-2006-3-29ISFuture_Inventory-a-xls systems inventory.xls 2006-4-2ISFutures_Inventorya.xls ISFutures_InventoryCSE-20060407.xls FAMS Inventory.xls 1 UW Tacoma Chancellor Provost UW Tacoma Chancellor Provost Provost UW Tacoma Office of External Affairs UW Bothell Engineering Health Sciences UW Tacoma - Libraries Media Relations and Communications UW Bothell Information Systems Computer Science and Engineering Environmental Health and Safety Yes No No No No 1 4 4 2 3 Students, Teaching & Learning Facilities, Transportation & Space Communications, Infrastructure & Middleware HR & Payroll Facilities/Transportation and Space Production C&C/OIM C&C/OIM Computer Services, UW Tacoma UW Bothell Network Operations CS Lab
windows
windows
SQL
Visual Studio .NET
Web
E-Reserve Events Management System Exchange cluster (Atropos/Clotho) exit survey Eye/Face Wash
899 48 959 1133 1204 ENG
Library, UW Tacoma
Charles Lord UW Bothell Network Operations Scott Rose rose@cs
2200
Docutek
Development Production
N/A CSE in-house
UW Bothell Information Systems CSE Advising
Future home of Exchange 2003 for the campus Undergraduate exit survey Locations
5 125 http://norfolk.cs.washington.edu/htbi n-post/education/exit/exit.cgi http://norfolk.cs.washington.edu/htbi nphp/cseoffice/mgmt_facilities/peopl e.php
server
Windows Server Unix
SQL Server postgresql
Exchange
facilities management
1135
ENG
Provost
Engineering
No
Facilities, Space & Equipment
Production
CSE
CS Lab
CSE Facilities
Facilities Services OIM Inventory, systems inventory.xls
Facilities Management Enterprise (FME)
213
OIM
Facilities Services
Facilities Services
Yes
Finance & Budget
Production
Vendor - Maximums
C&C/OIM
C&C/OIM
FacilityMax
214
OIM
Facilities Services
Facilities Services
Yes
Finance & Budget
Development
Vendor - Maximus
C&C
FS
Faculty Biographic
OIM
Provost
Academic HR
Academic HR
Yes
HR & Payroll
Production
AHR & C&C
C&C/OIM
C&C/OIM
Academic HR
Faculty DB 1
154
Provost
Nursing School
Nursing School
No
Faculty DB 2 Faculty Evaluation Faculty Grade Worksheets Faculty Personnel Faculty personnel actions database faculty recruiting
155 1121 852 933 886 1115 ENG ENG
systems inventory.xls ISFutures_InventoryCSE-20060407.xls tbl-2006-3-29ISFuture_Inventory-a-xls 2006-4-2ISFutures_Inventorya.xls tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls
Provost Provost Provost Provost Provost Provost
Nursing School Engineering Architecture and Urban Planning Arts and Sciences Arts and Sciences Engineering
Nursing School Computer Science and Engineering Architecture and Urban Planning Dean - A&S Sociology Computer Science and Engineering
No No No No No No
2 2 2 2 2 2 SDB Acad HR Acad HR
Students, Teaching & Learning HR & Payroll Students, Teaching & Learning HR & Payroll Access to Information, Reporting & Business Intelligence HR & Payroll Production Production Production Dean - A&S Sociology CSE Dean - A&S Sociology CS Lab Dean - A&S Sociology CSE Faculty Development CSE CS Lab CSE Business Office
Management and tracking of people, rooms, phones and keys by facilities coordinators. Dan Boren Vendor package maintains information about funded and chargeable work done on campus by Facilities Services. Packaged software. Interdepartmental system designed for asset and facilities management system. (UW properties, facilities, buildings. Also tracks work orders performed on assets, time, cost, material, etc. Interfaces with FAS to bill clients. Tracks Application still under development. Proprietary software. Will be a new version of FME that is entirely web based. It will replace FME and Paul Smith, Technology FSWORKS. Officer Faculty bio information. This system is currently used to track the following information: Facutly Tenure Faculty % Tenure Faculty Terminal Degree (supports last 3 degrees) Interest Area Academic Home Department Budget Number (designed to match the appointing department budget nu Rhonda Forman Used to create reports for surveys and track APT decisions, including tracking the number of graduate student thesis & dissertation committees chaired. Used to by students seeking info on SoN faculty: member of UW Graduate Faculty, department, faculty contact information, FAAN status, current research, photograph, COS CV, CV highlights, etc. Manage annual faculty evaluations Grade worksheets for faculty use. Shadow Faculty Appointment Database track faculty personnel actions Manage CSE faculty recruiting Inquiry tool for faculty to determine if they qualify for the special salary increase and/or lump sum payment. Entry of vacation or absences by faculty and staff. Display a calendar showing these for all users Display database driven directory of faculty and staff contact information Robert Blum Michele Conrad Scott Rose Scott Rose
boren@cs
Unix
postgresql
Windows XP
Windows XP
SQL Server
proprietary vendor software
proprietary
Fat client
500
NT
NT
SQL Server
ASP/DFDS
Visual Studio 6.0
Web
rose@cs
50 100 10 1 server Windows PC http://norfolk.cs.washington.edu/recr uit
Unix
postgresql MS Excel
Windows
MS Access
MS Access MS Access
Windows XP Pro SP2 MS Access Unix postgresql
rose@cs
hundreds
Faculty Settlement
OIM
OIM Inventory ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
C&C/OIM
C&C/OIM
AHR
NT
NT
SQL Server
ASP.NET/SQL
Visual Studio .NET
Web
faculty/staff away tracking
1119
ENG
Provost
Engineering
No
faculty/staff online directory
1117
ENG
Provost
Engineering
No
OWLS did they make their own UW Directory?
HR & Payroll
Production
CSE
CS Lab
CSE Business Office
Dan Boren
boren@cs
100
http://www.cs.washington.edu/away http://norfolk.cs.washington.edu/htbi n-php/cseoffice/facstaff/
Unix
postgresql
HR & Payroll
Production
CSE
CS Lab
CS Lab
Dan Boren
boren@cs hbarr@u.washington.e du
1000?
Unix
postgresql
FADU login server
714
Provost
SOM
SOM - Psychiatry
No
SOM
Production
FAR Database (Faculty Activity Reports)
881
Provost
Arts and Sciences
Sociology
No
Acad HR
Production
Sociology
Sociology
Sociology
FAS FAS - AFRS FAS - Budget/Student/Purchasing/Salary Savings interface FAS - Payroll load FAS - PCA FAS - Special Annual and Biennium process FAS - TIME online and batch FAS / FDI Web page and Batch FAS, OFIS, MIS online and batch FAST downloads FASTRANS FEC batch & online 240, 241
OIM OIM OIM OIM OIM OIM OIM OIM OIM OIM OIM OIM
OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory OIM Inventory,systems inventory.xls OIM Inventory OIM Inventory OIM Inventory tbl-financialmanagement-decisionsupport-inventor tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President
Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management Financial Management
Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting Financial Accounting
Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
1 1 1 1 1 1 1 1 1 1 1 1
Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget Finance & Budget
Production Production Production Production Production Production Production Production Production Production Production
C&C C&C C&C C&C C&C C&C C&C C&C C&C C&C C&C
C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM
C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM
FM GAO GAO APL - HEPPS GAO - APL GAO APL GAO - FDI GAO - APL - BGT GAO GAO MAA
Role: SO Collect and store faculty activity data for each year, including publications, courses taught, university service, committees served on, etc. Daily updates, monthly, annual, and biennial processes. Up-to-date Budget Activity (BAR) reports, Budget Status Reports, budget lists, and descriptive information about budgets and financial coding. FAS system process FAS system process FAS system process FAS system process FAS system process FAS system process FAS system process Online access to FAS data. Transaction downloads from FAS system. Transaction uploads to FAS system. Faculty Effort Certification <0> What type of data? => <0> Size/volume of data? => 264KB <0> Data used for? => FECs <0> Update freq? => <0> How used/purpose? => <0> What type of data? => <0> Size/volume of data? => 26.7MB <0> Data used for? => FECs <0> Update freq? => Quarterly <0> How used/purpose? =>
Michael Goldblatt
35
Server
Windows 2000 Server MS Access
MS Access
http://www.washington.edu/admin/a dminsystems/FIN/
http://www.washington.edu/admin/admi nsystems/forms/access.pdf
homegrown
Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP, Windows Unisys MCP Unisys MCP AIX Unisys MCP
Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP Unisys MCP, Windows Unisys MCP Unisys MCP AIX Unisys MCP
DMS II DMS II DMS II DMS II DMS II DMS II DMS II DMS II DMS II DMS II NA DMS II
COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL, ERGO Perl COBOL
SURE SURE SURE SURE SURE SURE SURE SURE SURE SURE
NA NA NA NA green screen NA green screen NA green screen green screen green screen paper, green screen
SURE
FECADMIN
513
MAA
No
Finance & Budget
Laurent Anstett
Nebula
MS Access
FECDATA
512
MAA
Yes
Finance & Budget
Laurent Anstett hbarr@u.washington.e du hbarr@u.washington.e du
Nebula
MS Access
Fetal Alcohol and Drug Paul Connor Advanced
715
Provost
SOM
SOM - Psychiatry
No
SOM
Production
Role: SO
Fetal Alcohol and Drug Tracing database FGR (Faculty Grade Report) processing dbs
716 556
Provost Provost
SOM Student Affairs
SOM - Psychiatry University Registrar
No No
6 4
no info
SOM Students, Teaching & Learning
Production
Role: SO <0> What type of data? => Field Advance Transactions Records for Last 3 Years <0> Size/volume of data? => 556 KB <0> Data used for? => Dashboard, Auditing Dept, Our Own Internal Processes <0> Update freq? => Daily <0> How used/purpose? => . Data source:
Field Advances Fiji (Intranet Server)
481 979
tbl-financialmanagement-decisionsupport-inventor 2006-4-2ISFutures_Inventorya.xls
Financial Services UW Bothell Information Systems
No No
3 5
Access to Information, Reporting & Business Intelligence Communications, Infrastructure & Middleware Development N/A UW Bothell Network Operations UW Bothell Information Systems
Tom Phillips/Cathy Sleipnes UW Bothell Web Services 20
Network server Red Hat Linux
MS Access MySQL Perl, Mason
Provide UW Bothell Intranet
SOM
System-name File Server (Mercury, Hermes)
ID 965
Tag
source-file 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Organization UW Tacoma Chancellor
College, School or Office UW Bothell
Division UW Bothell Network Operations
Provides campus-wide service? No
TIER 5
Shadow Sys?
System-Type Communications, Infrastructure & Middleware
Status Production
Developed-by N/A
Who-Operates-System UW Bothell Information Systems
Who is the business owner (dept responsible for managing the day to day operation of the system) UW Bothell Network Operations
description-function Primary file servers for all bothell users.
Contact-Person UW Bothell Network Operations
number-of-users 1200
Vendor-Name
Hardware Platform server
Operating System Windows Server
Database software N/A
Language N/A
User Interface
Filemaker server FIN
590 OIM
SOM Financial Management
SOM - Laboratory Medicine Financial Accounting
No Yes
6 1
SOM Finance & Budget
Production Production C&C C&C/OIM C&C/OIM FM
Role: SO Online access to FAS data. <0> What type of data? => <0> Size/volume of data? => 31.8MB <0> Data used for? => Create a report to monitor salary cap cost sharing <0> Update freq? => Every year or daily when developping new functionality <0> How used/purpose? => To determine which Web-based service for Financial Aid Office staff
ashep@u.washington.e du http://www.washington.edu/admin/a dminsystems/FIN/ http://www.washington.edu/admin/admi nsystems/forms/access.pdf homegrown Unisys MCP Unisys MCP DMS II COBOL SURE green screen
OIM Inventory
Final Report Financial Aid Inquiry Financial Desktop - My Financial.Desktop
514 OIM 239 OIM
MAA
No
3 1
Finance & Budget C&C/OIM Finance & Budget Production C&C C&C/OIM C&C Office of Student Financial Aid FM
Laurent Anstett
Nebula Windows Windows Windows Windows
MS Access DMS II SQL Server C#, ASP.NET, Jscript ASP.NET C# Vis Studio Visual Studio 6.0 Web Web
Financial Desktop - Online Transactions Application Financial Desktop - Project Cost Accounting Financial Meta Database Financial Reporting - Bank Reconcilliation FinParams
237 238 477
OIM OIM OIM OIM
OIM Inventory OIM Inventory, systems inventory.xls Executive Vice President OIM Inventory, tbl-2006-329-ISFuture_Inventory-axls Executive Vice President OIM Inventory, systems inventory.xls Executive Vice President Executive Vice President OIM Inventory OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls OIM Inventory
Financial Accounting
Yes
Financial Management Financial Management Financial Management
Financial Accounting Financial Accounting Financial Accounting
Yes Yes No
1 1 4 1 2
Finance & Budget Finance & Budget Finance & Budget
Development Development
C&C C&C C&C/OIM C&C/OIM
C&C C&C C&C/OIM C&C/OIM
Financial Management FM Financial Accounting
Budget tracking -- application still under development. application still under development. Reconciles bank statements to UW accounts Job Request scheduling + parameters via web for FIN, BGT, GABS, FEC, SRS applications ccbishop@u.washingto n.edu akukuk@u.washington. edu UW Bothell Network Operations
Windows Windows Windows Windows
Windows Windows Windows Windows
SQL Server SQL Server MS Access DMS II (apecs)
ASP.NET C# ASP.NET C# MS Access Jscript
Visual Studio 6.0 Visual Studio 6.0 MS Access Visual Studio 6.0
Web Web Fat client Web
FirstClass Email System
583
Provost
SOM
SOM - Family Medicine
No
SOM
Production
Role: SO
Fluffy Server FM1 FME batch interfaces
604 962 OIM
SOM UW Bothell
SOM - MEDEX Northwest UW Bothell Physical Plant
No Yes
6 1 1
SOM Facilities, Transportation & Space
Production Production N/A C&C/OIM UW Bothell Network Operations C&C/OIM UW Bothell Physical Plant Facilities Services
FndDB (Evans School) Food Management System
863 96
tbl-2006-3-29ISFuture_Inventory-a-xls systems inventory.xls
Provost Provost
Evans School of Public Affairs Student Affairs
Evans School Financial Housing & Food Services
No No
2 2
FIN
Finance & Budget Finance & Budget
Evans School Computing Vendor
Evans Computing HFS
Evans Fiscal Office HFS
Forest Resources db (MS Access)
130
Provost
Forest Resources
Forest Resources
No
SDB
Form of Payment reconcilation Fox Pro
504 928
Freezerworks
591
fs.nb.engr.washington.edu FS_Billing FS_ProcessManagement Student and Exchange Visitor Information System (SEVIS), fsaAtlas
564 OIM OIM
tbl-financialmanagement-decisionsupport-inventor 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory OIM Inventory OIM Inventory, ITRSG needs assessment appendices.doc
Executive Vice President Provost
Financial Management Education
GCA College of Education Dean's Office
No No
3 2 FIN
Finance & Budget Finance & Budget Production College of Education Technology Center College of Education Dean's Office
Role: SO Web interface for requesting, dispatching and reporting physical plant work orders. Synchronize FME data with other University Systems Tracks budget expenditures for Evans School and associated research centers. It allows for sufficient detail and necessary reports that central UW systems cannot provide. Used to manage contacts, process applications, scholarships, committees, programs of study, and produce letters and reports. <0> What type of data? => Financial information based on Form of Payment <0> Size/volume of data? => 10 mb <0> Data used for? => Reconciling Form of Payments <0> Update freq? => <0> How used/purpose? => This is a financial tracking/reporting database
500
server Windows 2003 Server
Windows Server Windows 2003 Server
SQL Server SQL Server
FM1 C# Visual Studio .NET NA
Kole Kantner
Server
Windows
MS Access
MS Access
GCA CR3 team, GCA Systems Development Scott Macklin ashep@u.washington.e du nidus@u.washington.e du 4 None exists None exists https://depts.washington.edu/educ/ticke tdb/
Nebula file server It lives on a file share
ERGO (comma delimited file), MS Access Windows 2003 Server/Windows XP FoxPro v2.6 FoxPro v2.6
Provost
SOM
SOM - Laboratory Medicine
No
SOM
Production
Role: SO
Provost
SOM
SOM - Bioengineering
No
6 1 1
SOM
Production C&C/OIM C&C/OIM C&C/OIM C&C/OIM Facilities Services C&C
Role: SO Monthly billing for FME UI to manage scheduled tasks International Student Tracking (SEVIS compliance) fsaAtlas. Tracks international students User interface to FME. Allows anyone with UWNetID to enter work orders in system, monitor progress and status. Linked to GARP / Ariba for approval routing; Ariba uses ASTRA to manage approval graphs. Locations/Testing Grant & Contract Budgeting
Windows 2003 Server Windows 2003 Server
Windows 2003 Server Windows 2003 Server
449
OIM
Provost
Office of Global Affairs
International Services Office
Yes
Production
Vendor
C&C/OIM
C&C/OIM
International Services Office (ISO)
Windows Windows 2003 Server
Windows Windows 2003 Server
SQL Server
ASPX, C#, JavaScript ASPX, C#, JavaScript Proprietry vendor software C#, ASPX, Javascript
Visual Studio .NET Visual Studio .NET
Web Web
Web
Facilities Services FS-WORKS facilities work order request system Fume hoods GABS batch & online 219 1206 OIM OIM OIM Inventory, systems inventory.xls FAMS Inventory.xls OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls Executive Vice President Provost Facilities Services Health Sciences Maintenance & Operations Environmental Health and Safety Yes No 1 3 1 Communications, Infrastructure & Middleware Facilities/Transportation and Space Production C&C in-house C&C/OIM C&C/OIM C&C/OIM C&C/OIM Grant & Contract Accounting
SQL Server
Vis Studio.NET
Web
Paul Smith, Technology Officer
Unisys MCP liseq@u.washington.ed u kfleming@u.washingto n.edu
Unisys MCP
DMS II
COBOL
SURE
green screen
Garden lab GCRC domain (managed by Pathology Computer Support) General Ledger
673
Provost
SOM
SOM - Neurology
No
SOM
Production
Role: SO
579 54
Provost Provost
SOM School of Medicine
SOM - Dean's Office Medical Affairs
No No
6 4
MCIS
Role: SO MCIS MCIS
genetests
699
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
joee@u.washington.ed u bpagon@u.washington. edu clarknl@u.washington. edu
GeneTests production network
700
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
gigantea.gs.washington.edu GMETABS (Graduate Medical Education Time and Billing System) grad advising management
587
Provost
SOM
No
SOM
Production
909 1128 ENG
Provost Provost
School of Medicine Engineering
Medical Affairs Computer Science and Engineering
No No
6 2 SDB
Finance & Budget HR & Payroll Production CSE CS Lab CSE Advising
grades db Graduate Application
1106 133
ENG
Provost Provost
Engineering Information School
Computer Science and Engineering Information School
No No
2 2
SDB SDB
Production
CSE
CS Lab
CS Lab
Graduate Appointee Insurance system
917
Graduate Directory
460
OIM
from-joe-kittleson20060330.xls OIM Inventory, ITRSG needs assessment appendices.doc
Human Resources
Benefits
Yes
HR & Payroll
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
Grand7 Budgets Grant & Contract Tracking System
490 935
Financial Management Arts and Sciences
Financial Accounting: Equipment Inventory Dean - A&S
No No
2 2 Research
Finance & Budget Research & Grant Production Dean - A&S Dean - A&S Dean - A&S
Role: SO Tracking accurate time and billing for residents and fellows, for medicare billing compliance purposes. Management and tracking of student and applicant data by academic advisors Dan Boren Entry and management of course grades from course staff. Permit student review of grades using CSE channel on MyUW. Dan Boren Used to accept & track MLIS Admissions Applications. Used by benefits to manage the deductions and contributions for the Graduate Appointee Insurance Program which are processed through HEPPS. Web search tool for UW degree recipients. Allows outsiders to search for people who have received UW degrees <0> What type of data? => award numbers/PI/budget numbers/sponsors <0> Size/volume of data? => 11,754 to date, 7 fields each <0> Data used for? => Budget information and award information for closing reports <0> Update freq? => monthly <0> How used/purpos Crabb/Wall Track grant submissions and awards Robert Blum Tracks all funded grants in the School of Nursing and related details, including PI, award amount, funding source, title of project, etc., which often support/fund graduate students in the School of Nursing. One touch button within Access db uploads selec contains info on grants & human subjects applications processed in the department. Michele Conrad Manage grant proposals and awards Accounting UW high performance grid computing resource. Boinc is the term we use to talk about the program, but it's actually the mechanism that allows HFS computers to participate in a UW Biogenome project called Rosetta@home. R@H hopes to cure several diseases, Erik Lundberg
80 boren@cs 2 http://norfolk.cs.washington.edu/htbi n-php/advising/grad/index.php Unix postgresql
boren@cs
http://norfolk.cs.washington.edu/htbi 500 students, 20 staff (per quarter) n-php/boren/grades/index.php
Unix
SQL Server
homegrown
Windows
Windows
SQL Server
asp
Vis Studio
Web
Nebula G: drive 6 server Windows
MS Access MS Access MS Access
Grant DB Grants & human subjects review database grants database Great Plains Great Plains (Microsoft SQL)
149 887 1113 188 1209 ENG
systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls FAMS Inventory.xls
Provost Provost Provost Executive Vice President Executive Vice President
Nursing School Arts and Sciences Engineering Capital Projects Office Capital Projects Office
Nursing School Sociology Computer Science and Engineering Capital Projects Capital Projects
No No No No No
2 2 2 4 4
Research Research Research
Research & Grant Research & Grant Research & Grant Finance & Budget Finance & Budget Production Production Production Sociology CSE Vendor vendor Sociology CS Lab CPO Sociology CSE Business Office CPO
1 lundberg@cs 2
Windows PC
Windows XP Pro SP2 MS Access Windows MS Access SQL Server
MS Access
Grid computing grpadmin Hades
890 1142 963 ENG
tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls 2006-4-2ISFutures_Inventorya.xls
Provost Provost UW Tacoma Chancellor
Student Affairs Engineering UW Bothell
Housing & Food Services Computer Science and Engineering UW Bothell Information Systems
No No No
5 3 5
Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware
Production Production Production CSE N/A CS Lab UW Bothell Network Operations CS Lab UW Bothell Information Systems
Ethan Owens (HFS) Scott Rose UW Bothell Network Operations
eko@u.washington.edu rose@cs 100 500
Manage Unix group membership, by users Primary Exchange server for UW Bothell Prepare purchase request information with a related vendor table, and then be able to track and modify hardware and software assets and generate reports and queries on them. Medical, Dental, Life, LTD are managed through the HCA's systems as well as HEPPS. Benefits Office personnel enter data into an external state system that is fed to the UW as billing files that become deduction and contributions in payroll. This is part Core payroll system. Payroll Activity Form and Personal Data Form information, paycheck detail and histories, hourly accumulations for student and temporary workers, and job classification tables. Mainframe legacy system that stores all payroll/HR related information to ensu Provides print queues for all IS supported printers
http://boinc.bakerlab.org/rosetta/ http://www.cs.washington.edu/lab/G rpAdmin/
http://hfs.washington.edu/boinc/ Unix server Windows Server postgresql SQL Server Exchange
Hardware and software acquisition and inventory management
865
tbl-2006-3-29ISFuture_Inventory-a-xls
Provost
Language Learning Center
No
Other
Production
Bob Majors
20
Workgroup server.
Mac OS X.
FileMaker Server 7 (may go to 8 and to Server Adva
HCA System
919
from-joe-kittleson20060330.xls
Human Resources
Benefits
Yes
HR & Payroll
HEPPS HEPPS Check Register Hera (Print server)
267 268 964
OIM OIM
HMC Endocrinology Advanced Systems
650
OIM Inventory, tbl-2006-329-ISFuture_Inventory-axls Executive Vice President systems inventory.xls Executive Vice President 2006-4-2ISFutures_Inventorya.xls UW Tacoma Chancellor Report of SOM ICR from Richard Meeks - Mar 2006.xl Provost
Financial Management Financial Management UW Bothell
Payroll Payroll UW Bothell Network Operations
No Yes No
1 1 5
HR & Payroll HR & Payroll Communications, Infrastructure & Middleware
C&C Administrative Systems C&C N/A
C&C/OIM
C&C/OIM C&C UW Bothell Information Systems
Payroll/HR Payroll UW Bothell Network Operations
Ginny Montgomery UW Bothell Network Operations anderm@u.washington .edu
100s
http://www.washington.edu/admin/a dminsystems/INTRO/
homegrown
Unisys MCP
Unisys MCP
DMS II
COBOL/DFDS
SURE/Pgm's Workbench
green screen
1200
server
Windows Server
N/A
N/A
SOM
No
SOM
Production
Role: SO The authoritative name servers for 'homer.u.washington.edu' are: dnsload2.cac.washington.edu 140.142.2.21 dnsload1.cac.washington.edu 140.142.1.21 homer.u.washington.edu: SOA (Start of Authority): origin = dnsload1.cac.washington.edu Maintain information about CSE computing equipment; also, of user requests for network access Measures, metrics, scorecards for HFS datadriven management. Human Resource Administration Role based information access and entry for HR employees through a web portal service running within Nebula. Limited access information management, analysis and reporting services to support HR activities including negotiaitons.
Homer: Faculty & Staff Email and Web Publishing
1223
tmildon ISFutures_InventoryCSE-20060407.xls
Vice President C&C
C&C
C&C: Infrastructure
No
Communications, Infrastructure & Middleware http://norfolk.cs.washington.edu/htbi n-post/lab/hr.cgi
hostrec Housing and Food Services Business Intelligence HR Admin
1139 1230
ENG
Provost Provost
Engineering Student Affairs
Computer Science and Engineering Housing & Food Services
No No
3 5 1 no listing on web
Facilities, Space & Equipment Access to Information, Reporting & Business Intelligence
CSE
CS Lab
CS Lab
Scott Rose
rose@cs
20
Unix
postgresql
OIM
OIM Inventory from-joe-kittleson20060330.xls from-joe-kittleson20060330.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
C&C/OIM
C&C/OIM
HR
NT
NT
SQL
DTS Package
SQL DTS Environment
NA
HR Intranet Portal server
924
Human Resources
HRIS
No
HR & Payroll
150
HR Reporting and Analysis servers
923
Human Resources
HRIS
No
HRMIS
HR & Payroll
6 ryeh@u.washington.ed u
hsb1214568fel3.medicine.washington.edu Husky Card System
625 93
Provost Provost
SOM Student Affairs
SOM - Medicine - Gastroenterology Housing & Food Services
No Yes
6 1
Role: SO Vendor HFS HFS All UW students that are currently enrolled in a matriculated degree program may register to access HuskyJobs, an online Job Listing Service. Hundreds of job listings are posted each month with the majority located in the Pacific Northwest. Once registere Coordinate with Transportation Services Regional Transit Smart Card/U-PASS Interlibrary loan request, tracking, and fulfillment. Recreational Sports Risk score n/a - application still under development. Will allow SFS to scan loan documents. Scheduled implementation 2006
HuskyJobs ID card - Smart Card Illiad (Duwamish) IMA File Downloads
438 98 949
ITRSG needs assessment appendices.doc systems inventory.xls 2006-4-2ISFutures_Inventorya.xls
Student Affairs Student Affairs University Libraries
Center for Career Services Housing & Food Services Library
Yes Yes Yes
1 1 1
Students, Teaching & Learning Students, Teaching & Learning Students, Teaching & Learning
Production Development Production
vendor Department HFS Libraries IT Services HFS Interlibrary Loan Recreational Sports
Bill Jordan
5000
http://www.lib.washington.edu/uworld/
Atlas Systems
intel-based server unix, windows
Windows 2000 unix, windows
SQL Server, IIS/ASP Informix, SQL Server MS Access, DTS, ActiveX MS Access, DTS, ? scripting, Unix, scp NA
OIM
OIM Inventory
C&C/OIM
C&C/OIM
Imagesource document imaging system Imagesource invoice imaging system
294 249
Immunology Labs Indirect Cost Recovery
589 283
Individual Workstations With PHI Industrial Affiliates Archive Industrial Affiliates DB
561 1150 1149 ENG ENG
systems inventory.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls
Financial Management Financial Management
Student Fiscal Services Financial Services: Payables
Yes Yes
1 1
Finance & Budget Finance & Budget
Vendor Vendor
C&C C&C
SFS AP
Peggy Fitzwater
SOM - Immunology MAA
No No
6 1
Role: SO C&C C&C FM/GCA
barblov@u.washington. edu
SOM Engineering Engineering
SOM - Anesthesiology Computer Science and Engineering Computer Science and Engineering
No No No
6 3 3
SOM Access to Information, Reporting & Business Intelligence Access to Information, Reporting & Business Intelligence
Production Production Production CSE CSE CSE External Relations CSE External Relations CSE External Relations CSE External Relations
Role: SO Maintain archival records of dept industrial affiliates
andync@u.washington. edu Scott Dakins Scott Dakins sjdakins@cs sjdakins@cs 1 1 Windows Windows MS Access ACT 2005 Java, ASP VBScript, XML, SOAP, XSLT, proprietary C, C++, JavaScript, XTML
Innovator (Engineering document management system)
215
OIM
Facilities Services
Facilities Services
Yes
Production
Vendor
C&C/OIM
C&C/OIM
Inquiry DB
150
Provost
Nursing School
Nursing School
No
SDB
Installer application
OIM
OIM Inventory ITRSG needs assessment appendices.doc OIM Inventory, ITRSG needs assessment appendices.doc
C&C/OIM
C&C/OIM
Instructional Assessment System (IAS)
462
Provost
Office of Educational Assessment
Yes
Production
Instructor Class Descriptions
459
OIM
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
Inventory Classes
487
No
HR & Payroll
Invoice Database
295
Yes
Finance & Budget
Production
Department
SFS
INVOICES IPEDS db
531 552
Financial Management Student Affairs
Student Fiscal Services University Registrar
Yes No
1 4
Finance & Budget Access to Information, Reporting & Business Intelligence
Track departmental industrial affiliates Management of metadata about engineering documents; also document storage on filesystem. Used by records center. Building / Engineering Services & Facilities Records engineering drawings (ex. AutoCAD documents) online and available to anyone with UWNetID Used (a) for targeted recruiting to our graduate programs (individualized follow-up with people considering applying to the School of Nursing); (b) for providing reports/evidence for training grant proposals wherein the PI must demonstrate demandwarehouse purchasing Manage the Telecom for the and inventory; service requests for install and Service Delivery & Support-Technical Services / C&C Business & Finance / Customer repair; timesheets for time&material Care accounting. A program to collect and summarize student ratings of instruction at the postsecondary level. OMR (optical mark recognition) and online Office of Educational Assessment services available. Web-based service for instructor description of class learning goals, method of instruction, etc. Expanded instructor-specific class description University Registrar information <0> What type of data? => Register/track staff training activity <0> Size/volume of data? => 1699 records to date, 16 fields each <0> Data used for? => Ensure proper training/give credit for training <0> Update freq? => Monthly <0> How used/purpose? => Ke UW departments generate their own invoice and sends a copy to SFS. SFS enters the invoice in the invoice dbs. Customers send pymts to SFS, which SFS then enters pymts in invoice dbs, create CT and post pymt to SFS department budget. Within the next year, <0> What type of data? => INVOICE RECEIVABLE SUBMITTED BY DEPARTMENTS <0> Size/volume of data? => LARGE <0> Data used for? => PROCESS PAYMENTS; CREATE CTS <0> Update freq? => DAILY <0> How used/purpose? => <0> What type of data? => record of all W-2s for UW employees, forms 1042-s (NRA employees, stipend recipients, forms 1099-R (UW retirees receiving comp from HEPPS supplementary payments) <0> Size/volume of data? => 4 years w-2- about 200,000 records, 2 Support iSchool budget financial analysis, reconciliation and reporting. The databases serve several functions that the central systems can not provide, They enable reporting by project coding (called "Project Cost Accounting" in the central s
Windows 2003 Server Paul Smith, Technology Officer
Windows 2003 Server
SQL Server
Web
unix
unix
Informix
Informix 4GL
http://www.washington.edu/oea/serv ices/course_eval/index.html
Robert Jansson
Windows
Windows
Informix
C+, ASP, Jscript
Vis Studio
Web
Heidi Gustafson
Nebula G: drive
MS Access
Peggy Fitzwater
Peggy Fitzwater
NEBULA
FoxPro
IRS Tax Form database
517
Payroll
Yes
HR & Payroll
Heather NorbergStewart/Shawna Litterski
C&C server
SQL Server
iSchool Financial Databases
859
Provost
Information School
Information School
No
FIN
Finance & Budget
Production
Mary Clark
Windows
MS Access
SOM
System-name
ID
Tag
source-file
Organization
Division
TIER
Shadow Sys?
System-Type
Status
Developed-by
Who-Operates-System
iSchool Graduate Application System
857
Provost
Information School
Information School
No
SDB
Production
iSchool IT
iSchool IT
iSchool Student Services
iSchool Informatics Application System IT Help ITL
858 895 OIM
tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl
Information School UW Tacoma
Information School UW Tacoma - Information Technology
No Yes
2 1 1
SDB
Students, Teaching & Learning Access to Information, Reporting & Business Intelligence
iSchool IT
iSchool IT Computer Services C&C/OIM C&C/OIM
iSchool Student Services Computer Services Payroll
description-function Online application system for students applying to our MLIS, MSIM, and Ph.D. programs. Connects with the Graduate School online application system. Includes administrative interfaces for students so they can check their application status after applying Provides an online application for students applying to our undergraduate Bachelor of Science in Informatics program. Includes administrative interfaces for both students and student services staff. FootPrint is the UW Tacoma Help Desk System. Integrated Time & Leave (online timesheet)
Contact-Person
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
User Interface
Scott Barker
10
Windows Server
SQL Server
.NET
Scott Barker Forrest Tyree
5 2300 Unipress NT
Windows Server
SQL Server
.NET
NT
DMS II & Sql Server
ASP.NET C#/DFDS
Visual Studio .NET
Web
JARDINE-LAB
562
Provost
SOM
SOM - Anesthesiology
No
SOM
Production
Role: SO
dsj@u.washington.edu
JDE/Stores + JDE/GRIP Job Class location tool JP Morgan Chase (department central travel JP Morgan Chase (individual charge card) JP Morgan Chase (procurement card)
505,279 916 254 255 252
OIM
Katze Lab Unix Servers
662
KCLIP Keyserver (Legba, Kshadow)
657 966
Labmed instrument pcs and macs
594
Labmed Windows domain controllers and servers
595
OIM Inventory from-joe-kittleson20060330.xls systems inventory.xls systems inventory.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
Executive Vice President Executive Vice President Executive Vice President Executive Vice President Executive Vice President
Financial Management Human Resources Financial Management Financial Management Financial Management
GCA,MAA Compensation Financial Services: Travel Financial Services: Travel Financial Services: Procurement Card
Yes No Yes Yes Yes
1 2 1 1 1 HR
Finance & Budget HR & Payroll Finance & Budget Finance & Budget Finance & Budget
Production
Vendor
C&C/OIM
C&C/OIM
Purchasing & Stores + GCA
Stores (purchase/sales orders/picklists/ warehouse ops/inventory control/ invoicing) + (GCA) Grant Receivables Implementation Proj (incl sponsor invoicing, AR, EDI)
Windows 2003 (Stores) / Windows 2000 (GRIP)
Windows 2003 (Stores) / Windows 2000 (GRIP)
SQL Server
proprietary vdr software (Stores: JDE OneWorld XE; GRIP: JDE ERP 8 --> EnterpriseOne 8.12) + WebSphere 4.0 (-->6.0), IIS proprietary (JDE)
Web (+ fat client, until move to EnterpriseOne 8.12)
Vendor/C&C Vendor/C&C hearsey@u.washington .edu ellenc@u.washington.e du UW Bothell Network Operations ashep@u.washington.e du ashep@u.washington.e du 5 server Windows Server SQL Server
Provost
SOM
SOM - Microbiology
No
SOM
Production
Role: SO
SOM UW Bothell
SOM - Medicine - Pulmonary & Critical Care UW Bothell Information Systems
No No
6 2
Production Production N/A UW Bothell Network Operations UW Bothell Information Systems
Role: SO Sassafras keyserver and FlexLM licensing
Key and License server
Provost
SOM
No
SOM
Production
Role: SO
Provost
SOM
No
SOM
Production
Laptop Checkout System LATTE
903 OIM
UW Tacoma
UW Tacoma
No
2 1
Development
Computer Services C&C/OIM
Chan Mom C&C/OIM
CTLT, Computer Services, Media Services, UW Tacoma Facilities Services
OIM Inventory
LATTE (Time Collection System)
216
Facilities Services
Facilities Services
Yes
OWLS
HR & Payroll
Production
C&C
C&C
FS
Lawson Transfer interface
OIM
LDMS Legion (VMWare Server)
596 978
Linux Servers Linux Systems - Pathology Computer Support Managed
663
688
OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
C&C/OIM
C&C/OIM
UW Medicine
Role: SO This is used by Computer Services, CTLT and Media Services in UW Tacoma to check out laptops to students. Time card data entry and validation for FME application Leave and time tracking enterprise. Web based interface into FME. Used for payroll staff to track employees time. Processes that maintain an interface database which feeds data to UW Medicine WMS processes
Eric Elkins
15 Windows 2003 Server Windows 2003 Server SQL Server ASPX, C#, JavaScript Visual Studio .NET Web
NT ashep@u.washington.e du UW Bothell Network Operations hearsey@u.washington .edu kfleming@u.washingto n.edu 20 server
NT
SQL Server
NA
SOM UW Bothell
SOM - Laboratory Medicine UW Bothell Information Systems
No No
6 5
Production Development N/A UW Bothell Network Operations UW Bothell Information Systems
Role: SO Testing environment
Red Hat Linux
N/A
VMWare
Provost
SOM
SOM - Microbiology
No
SOM
Production
Role: SO
Provost
SOM
SOM - Pathology
No
SOM
Production C&C Business & Finance and Customer Care
Long Distance authorization
OIM
OIM Inventory
C&C/OIM
C&C/OIM C&C Business & Finance and Customer Care
Long Distance billing
OIM
LT1230936ROCY.medicine.washington.edu Mail Exchange (Lachesis, Styx)
626 967
Mail Gateway (Alecto, Alectoo, DHCP)
976
OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls 2006-4-2ISFutures_Inventorya.xls
C&C/OIM
C&C/OIM
Role: SO Authorization of Uwats, Callingcards, Toll associated with campus budgets -- for the Long Distance billing. Monthly, Call detail billing of long distance calls (call details from pbx and outside vendors) (authorizations from our fortune LD Auth)
unix
unix
Informix
Informix 4GL COBOL / Informix 4GL
Unisys MCP; Unix ryeh@u.washington.ed u UW Bothell Network Operations UW Bothell Network Operations 500 server
Unisys MCP; Unix
DMS II / Informix
SURE / vi-Informix 4gl / CVS
SOM UW Bothell
SOM - Medicine - Gastroenterology UW Bothell Information Systems
No Yes
6 1
Production Production N/A UW Bothell Network Operations UW Bothell Network Operations UW Bothell Information Systems
Role: SO Exchange mail bridgehead and webmail server. SPAM and Virus filtering for UWB.edu domain mail and Campus DHCP. <0> What type of data? => Departmental contact information <0> Size/volume of data? => 1293 records, 27 fields each <0> Data used for? => State mandated; contacting correct personnel <0> Update freq? => Daily <0> How used/purpose? => Problem solving and m <0> What type of data? => contact information on potential investment managers; records of meetings with potential managers <0> Size/volume of data? => very small but growing <0> Data used for? => record of meetings with potential managers, decision makin
Windows Server
SQL Server
UW Bothell
UW Bothell Information Systems
Yes
Production
N/A
UW Bothell Information Systems
server
Red Hat Linux
MySQL
Exchange Postfix, SPAM assassin, ISC DHCPD
MailInfo
501
No
Heidi Gustafson
Nebula G: drive
MS Access
Manager research/meeting database
540
Marra Lab
667
master's degree request Materials Mgmt (Purchasing) System
939 56
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls
Treasury
No
Finance & Budget
Cathy Billings liseq@u.washington.ed u
nebula
MS Access
Provost
SOM
SOM - Neurology
No
SOM
Production
Provost Provost
Graduate School School of Medicine
Graduate School Medical Affairs
Yes No
1 6
PAS
Students, Teaching & Learning Finance & Budget
Graduate School
Graduate School MCIS
Graduate School MCIS
Role: SO Web-based master's degree request, used by 2,500 master's degree candidates per year. Also includes petition to the Dean.
John Drew
2500
student's are required to use UW NetID
Web farm, SQL Database clusters Windows Server 2003 SQL Server 2000
ASP.NET
MDID (Madison Digital Image Database) MDID (Mona, NewLouvre)
904 969
UW Tacoma Chancellor UW Tacoma Chancellor
UW Tacoma UW Bothell
UW Tacoma UW Bothell Visual Resources
Yes No
1 2
Development Production N/A
Computer Services UW Bothell Network Operations
CTLT UW Bothell Visual Resources
This is an image database system developed by James Madison University to support teaching and learning. Beckie Etheridge Providing digital resources from a web interface UW Bothell Network using the MDID application. Operations svick2@u.washington.e du sdyantis@u.washingto n.edu sdyantis@u.washingto n.edu sdyantis@u.washingto n.edu sdyantis@u.washingto n.edu sdyantis@u.washingto n.edu kcorning@u.washingto n.edu Forrest Tyree
10 1200
James Madison University server Windows Server SQL Server MDID, IIS Web server
MEBI Servers
607
Provost
SOM
SOM - Medical Education & Biomedical Informatics o N
SOM
Production
Role: SO
MedGen - CHDD Clinic
641
Provost
SOM
SOM - Medicine - Medical Genetics
No
SOM
Production
Role: SO
MedGen - Jarvik Lab System
642
Provost
SOM
No
SOM
Production
Role: SO
MedGen Admin Systems
643
Provost
SOM
No
SOM
Production
Role: SO
MedGen Raskind Lab
644
Provost
SOM
No
SOM
Production
Role: SO
Medical Genetics Division
645
Provost
SOM
No
SOM
Production
Role: SO
Medicine Residency Advanced 100% N/A MeetingMaker
659 894
SOM UW Tacoma
SOM - Medicine - Residency UW Tacoma
No Yes
6 1 Calendar system
Members & Affiliates
882
Provost
Arts and Sciences
Sociology
No
Production
Sociology
Sociology
Sociology
MERCHANT CREDIT CARDS Metis (CSS File Server)
524 980
Student Fiscal Services UW Bothell CSS
No No
2 5
Credit Cards
Finance & Budget Students, Teaching & Learning Production N/A UW Bothell Network Operations UW Bothell CSS
Metrics used by Payroll Department to populate departmental operational dashboard. Misc UNIX Shell and PERL scripts
516 OIM
tbl-financialmanagement-decisionsupport-inventor OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory OIM Inventory, systems inventory.xls OIM Inventory OIM Inventory ISFutures_InventoryCSE-20060407.xls
Payroll
No
3 1
Access to Information, Reporting & Business Intelligence C&C/OIM C&C/OIM
Role: SO This is the calandaring/ scheduling system used at UW Tacoma Track contact info, office hours and keys checked out to members and affiliates of the department. <0> What type of data? => CREDIT CARD REVENUE FOR DEPARTMENTS USING CREDIT CARDS <0> Size/volume of data? => SMALL (28,000 RECORDS) <0> Data used for? => CREATE CTS FOR DEPARTMENTS' REVENUE FROM CREDIT CARD SALES <0> Update freq? => DAILY <0> How used/pur Provide infrastructure and teaching support services for the CSS program <0> What type of data? => Metrics on RSTs and NRA documents used in dashboard <0> Size/volume of data? => 2+ years, but small db <0> Data used for? => Operational Dashboard <0> Update freq? => Every pay period (semimonthly) <0> How used/purpose? => Opera Variety of scripts supporting a variety of processes
180
People Cube
Michele Conrad
Windows PC
Windows XP Pro SP2 MS Access
MS Access
Peggy Fitzwater UW Bothell Network Operations
NEBULA 100 server Red Hat Linux
MS Access N/A N/A
Heather Norberg-Stewart
Nebula
MS Access NA
Misys Lab Info System
597
Provost
SOM
No
SOM
Production
Role: SO
ashep@u.washington.e du liseq@u.washington.ed u Patrick Pow akukuk@u.washington. edu smoskow@u.washingt on.edu unix David Carr, Manager unix, windows unix unix, windows Erik Lundberg lundberg@cs 800 unix unix, windows unix unix, windows ? Informix Informix Informix Informix ? Informix 4GL / DB ASP JavaScript Informix 4GL / DB ASP Informix 4GL Visual Studio 6.0 Informix 4GL Visual Studio 6.0 Fat Client Web Fat Client Web 100 Open source
Moeller Lab Moodle CMS
668 897
SOM UW Tacoma
SOM - Neurology UW Tacoma
No No
6 2
Production Development Computer Services, UW Tacoma CTLT, UW Tacoma
Role: SO This is an open source CMS to support online teaching and learning.
Morsmordre Server (XServe)
605
Provost
SOM
SOM - MEDEX Northwest
No
SOM
Production
Role: SO
moskowitz lab Motor Pool Administration Motor Pool System Moving Services Administration Moving Web Request MSDNAA
701 OIM 223 OIM OIM OIM 1148 ENG
Provost
SOM
SOM - Pediatrics
No
6 1
SOM
Production C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM CS Lab Transportation Services Transportation Services Transportation Services Transportation Services CS Lab
Role: SO Motor Pool management Web based system to reserve cars. Moving Services management Moving Services requests Provide MS software to CSE students MSO is an administrative tracking system used in support of a very complex credentialing process for all SOM faculty, which includes all of the clinical staff for UW Medicine. Chemical Inventory/MSDS - hazardous materials tracking Administration of graduate admissions, student records, degrees, and graduate faculty. Coordinates administration of graduate education between the Graduate School and academic units. Includes admissions, student records, degree requests, funding requests, doctoral committees, Graduate Faculty, student assessment data, and targeted communi The MGP Student View provides personalized content as a dynamic channel in MyUW Allows undergraduates to apply to the Sociology major online. Will eventually offer other information to students as they progress through the major. Web portal presentation of many services and business data elements; integrated with SDB and other admin systems. Web-based service providing student and instructor schedules for MyUW portal dynamic channels UW's ISP Web based class management services for faculty Web-based course management Web-based minority graduate student recruitment tool used by over 50 major universities in the U.S.
Facilities Services
Yes
1 1 1
Production
C&C
Provost
Engineering
No
C&C
Production
e-academy.com
MSO (Morrisey, Credentialing Database)
911
MyChem (Lab Safety System) MyGradProgram - Graduate admissions and student tracking
32, 1202 24
OIM
tbl-2006-3-29ISFuture_Inventory-a-xls OIM Inventory, FAMS Inventory.xls, systems inventory.xls systems inventory.xls
Provost
SOM
Office of Medical Staff Appointments (OMSA)
Yes
HRMIS
SOM
Production
UW Medicine IT Services, SOM IT OMSA
80
Morrisey Windows Windows SQL Server C#, ASPX, Javascript Vis Studio.NET Web
Provost Provost
Health Sciences Graduate School
Environmental Health And Safety Graduate School
Yes Yes
1 1
Facilities/Transportation and Space Students, Teaching & Learning
C&C Department
C&C/OIM
C&C/OIM Grad School
EHS Grad School
MyGradProgram Department View MyGradProgram Student View
435 861
2006-4-2ISFutures_Inventorya.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Provost Provost
Graduate School Graduate School
Yes Yes
1 1
Julia Carlson John Drew
600 10000
http://mgp.grad.washington.edu
http://mgp.grad.washington. edu http://mgp.grad.washington.edu
web server farm, clustered SQL servers Windows Server Database cluster, web farm Windows Server
SQL Server 2000 SQL Server
ASP.NET/C#, ASP/VBScript IIS, .NET C#
MySoc
880
MyUW
450
tbl-2006-3-29ISFuture_Inventory-a-xls ITRSG needs assessment appendices.doc
Provost
Arts and Sciences
Sociology
No
SDB
Production
Sociology
Sociology
Sociology
Vice President C&C
C&C
C&C: Architecture & System Engineering
Yes
Production
C&C
C&C
C&C
Michael Goldblatt Oren Sreebny, Director Client Services and Learning Technologies
500
Server
Windows 2000 Server SQL Server
MS Access and Webpage
MyUW Dynamic Content MyUW.net (UWISP)
OIM OIM
OIM Inventory OIM Inventory OIM Inventory, ITRSG needs assessment appendices.doc OIM Inventory, systems inventory.xls 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
1 1
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
Registrar C&C
Windows windows 2k3
Windows windows 2k3
DMS II, SQL Server SQLServer 2000
Jscript, ASP ASP, Java (J++)
Vis Studio Visual Studio 6.0
Web Web
MyUWClass class management MyUWEOClass
458 18
OIM OIM
Provost Provost
Student Affairs Educational Outreach
University Registrar Educational Outreach
Yes Yes
1 1
Students, Teaching & Learning Communications, Infrastructure & Middleware
C&C C&C
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
Student Affairs, Enrollment Services-Registrar Vice Provost for Continuing Education
Windows Windows http://www.grad.washington.edu/na meexch/national http://www.grad.washington http://www.grad.washington.edu/namee .edu/nameexch/national xch/national
Windows Windows
DMS II, SQL Server SQL Server
Jscript, ASP Jscript, ASP
VI Vis Studio
Web Web
National and Wester Name Exchange NCAA - ICA dbs
940 553
Provost Intercollegiate Athletics
Graduate School Intercollegiate Athletics
Graduate School Intercollegiate Athletics
Yes No
1 2
Production
Graduate School
Graduate School
Graduate School
John Drew
5000
Web farm, SQL Database clusters Windows Server
SQL Server 2000
ASP
NCI Group Microsoft SQL 2000 Server
584
Provost
SOM
No
SOM
Production
Role: SO Enterprise-class domain, network, security, backup, desktop support services. The authoritative name servers for 'nebula2.washington.edu' are: cork.nebula2.washington.edu 140.142.3.135 owl.nebula2.washington.edu 140.142.3.73 nebula2.washington.edu:
ccbishop@u.washingto n.edu
Nebula
1217
NEONATAL2, PTH_TPS_NT
702
Nephrology Backup server
654
tmildon Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Vice President C&C
C&C
C&C
Yes
Production
C&C
C&C
C&C
http://www.washington.edu/nebula/
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
tps@u.washington.edu tpineda@u.washington. edu (faculty) http://www.cs.washington.edu/htbinpost/admin/newhire.cgi/www/admin /newhires (staff) http://www.cs.washington.edu/admi n/NewStaffMemberChecklist.doc (visitor) http://www.cs.washington.edu/htbinpost/admin/checklist.cgi/www/adm
Provost
SOM
SOM - Medicine - Nephrology
No
SOM
Production
Role: SO
new-hire/separation checklists
1116
ENG
Provost
Engineering
No
HR & Payroll
Production
CSE
CS Lab
CSE Business Office
Non-Inventorials
494
No
Finance & Budget
Non-sufficient Funds Database
296
No
Finance & Budget
Production
Department
SFS
SFS
NSF RETURNED ITEMS
528
NWLRL
651
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl
No
Finance & Budget
Track all the things that need to be done by a set of people when someone comes to or leaves the department <0> What type of data? => Equip.-coded trans. that don't belong on OASIS <0> Size/volume of data? => 344 records (last full yrs.), 5-10 fields ea. <0> Data used for? => Reconciliation of OASIS to FAS <0> Update freq? => Weekly <0> How used/purpose? => Rec When SFS receives a NSF from the bank they enter the check in the NSF dbs, create a JV to take money out of the department budget. <0> What type of data? => NSF CHECKS AND ELECTRONIC PAYMENTS <0> Size/volume of data? => MEDIUM <0> Data used for? => MONITOR NSF PAYMENTS, CREATE JV'S TO CHARGE DEPT BUDGETS <0> Update freq? => 2-3 TIMES/WEEK <0> How used/purpose? =>
Scott Rose
rose@cs
10
Unix
storable
Mark Centuori
Nebula G: drive
MS Access
Peggy Fitzwater
Peggy Fitzwater gstry@u.washington.ed u
NEBULA
MS Access
Provost
SOM
No
SOM
Production
OASIS (Online Assets Information System)
499
OIM
OIM Inventory, tblfinancial-managementdecision-supportinventor
Yes
Production
C&C
C&C/OIM
C&C/OIM
Equipment Inventory Office
Role: SO Management of fixed assets, State approved asset database <0> Size/volume of data? => 62,984 records to date, 67+ fields each <0> Data used for? => Inventories; space survey; indirect cost survey, more <0> Update freq? => Daily <0> How used/purpose? => Stat
Gustafson/Benson
unix
unix
Informix
Informix 4GL, Perl, ace
Informix 4GL
Web
SOM
System-name
ID
Tag
source-file
Organization
Division
TIER
Shadow Sys?
System-Type
Status
Developed-by
Who-Operates-System
OASIS Users
484
OBGYN-A
676
OBGYN-PL
677
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Yes
description-function <0> What type of data? => Tracks current and deleted OASIS users <0> Size/volume of data? => 867 records to date, 7 fields each <0> Data used for? => Track current and deleted users, contact users <0> Update freq? => Monthly <0> How used/purpose? => Allow
Contact-Person
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
User Interface
Heidi Gustafson alarson@u.washington. edu
Nebula G: drive
MS Access
Provost
SOM
SOM - Obstetrics & Gynecology
No
SOM
Production
Role: SO
Provost
SOM
SOM - Obstetrics & Gynecology
No
SOM being replaced by Imagesource Finance & Budget SDB Students, Teaching & Learning
Production
ODIN document imaging system Office of Minority Affairs ad hoc databases
297 474
systems inventory.xls tmildon ITRSG needs assessment appendices.doc systems inventory.xls systems inventory.xls systems inventory.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls
Financial Management Office of Minority Affairs
Student Fiscal Services Office of Minority Affairs
No No
2 2
C&C Office of Minority Affairs
C&C Office of Minority Affairs
SFS Office of Minority Affairs
Role: SO Used to scan loan documents. Imagesource document imaging system will replace ODIN in 2006 local support of analytics and student Provide relationship management using UWSDB queries
ytcs@u.washington.edu
Peggy Fitzwater
OIS Instructor Database Online Accident Reporting Systems (OARS) Online App and Review Online Emergency Management Tool online grad application
456 33 125 174 1125
ENG
Provost Provost Provost Executive Vice President Provost
Planning & Budgeting Health Sciences Engineering Business Services Engineering
Office of Institutional Studies Environmental Health And Safety Engineering Business Services: Emergency Management Computer Science and Engineering
No Yes No Yes No
4 1 2 1 2
SDB
HR & Payroll Students, Teaching & Learning Facilities, Transportation & Space HR & Payroll
Production Production Development Production
Department Vendor CSE
EHS C&C CS Lab
EHS BS/EM CSE Advising Web EOC will be in production later this year Online supplemental application for graduate study Provide online access to current and past Distance Learning lectures, colloquia and research talks. We are in the process of designing three online course submission forms, including new course application, course change application and DL course application for UW Tacoma Curriculum Committee. Online supplemental application for graduate study-- PMP program Student directories, with opt-in for dept/public access Report Exception and Positive Time Reporting
ENG
SDB
Dan Boren
boren@cs
1000/year
https://norfolk.cs.washington.edu/ht bin-php/app/grad/index.php http://www.cs.washington.edu/educ ation/dl/course_index.html
Unix
postgresql
On-Line Multimedia Service
1109
ENG
Provost
Engineering
No
Production
CSE
CS Lab
CS Lab
Fred Videon
fred@cs
Thousands
Windows, Unix
Web/Windows Media Server
Online New Course Submission Form online PMP application online student directories Online Time Reporting System Online Undergaduate Admissions Application (CollegeNET)
902 1126 1132 269 ENG ENG
446
tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls ITRSG needs assessment appendices.doc
UW Tacoma Chancellor Provost Provost Executive Vice President
UW Tacoma Engineering Engineering Financial Management
UW Tacoma Computer Science and Engineering Computer Science and Engineering Payroll
No No No Yes
2 2 2 1
Curriculum SDB UWDirectory
Students, Teaching & Learning HR & Payroll HR & Payroll HR & Payroll
Development Production Production Production
Computer Services CSE CSE C&C
Computer Services, UW Tacoma CS Lab CS Lab C&C Undergraduate Admissions, University Registrar
Curriculum Committee, UW Tacoma CSE Advising CS Lab Payroll
130 Dan Boren Dan Boren Ginny Montgomery boren@cs boren@cs 50/quarter 600 hundreds https://pmp.cs.washington.edu/htbi n-php/app/grad/index.php http://norfolk.cs.washington.edu/htbi n-php/cseoffice/ugrad/ Server Unix Unix postgresql postgresql
Provost
Student Affairs
Yes
Production
vendor
Undergraduate Admissions, University Registrar
OPAC Libraries Catalog System
106
Provost
University Libraries
Library- IT Services
Yes
Production
Innovative Interfaces Inc.
C&C
UW Libraries
Web Application for undergraduate applicants Integrated library system that provides catalog access, order/acquisitions, bibliographic control, and circulation functions. Payroll entry Web front end to HEPPS.
CollegeNET Innovative Interfaces
Bill Jordan
70000
http://catalog.lib.washington.edu
server
AIX
proprietary db and application
OPUS (Online Payroll Update System)
270
OIM
OIM Inventory, tbl-2006-329-ISFuture_Inventory-axls Executive Vice President
Payroll
Yes
HR & Payroll
Production
C&C
C&C/OIM
C&C/OIM
Payroll
Oracle Calendar ORCA
205 52
Orthopaedics Servers
680
Orthopaedics Workstations Orwell (Nagios)
681 973
Otolarngology faculty/staff Outreach DB Over award Database
684 1151 298 ENG
systems inventory.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls systems inventory.xls
Vice President C&C Provost
C&C School of Medicine
C&C: Infrastructure Medical Affairs
Yes Yes
1 1
Communications, Infrastructure & Middleware Finance & Budget
C&C Vendor
C&C MCIS
C&C MCIS
Web based application for campus user to update Payroll information that resides in HEPPS. UW campus calendaring service, currently integrated with Nebula service. Expaning to non-Nebula offices as well.
Ginny Montgomery
1000
NT
NT
DMS II/SQL
ASP/DFDS
Visual Studio 6.0
Web
Provost
SOM
No
SOM
Production
Role: SO
burdett@u.washington. edu kkarb@u.washington.e du UW Bothell Network Operations rooster@u.washington. edu Scott Dakins Peggy Fitzwater sjdakins@cs 1 Windows MS Access 5 server Red Hat Linux MySQL N/A
SOM UW Bothell
SOM - Orthopaedics and Sports Medicine UW Bothell Information Systems
No No
6 5
Production Production N/A UW Bothell Network Operations UW Bothell Information Systems
Role: SO Provides monitoring and reporting for servers and network performance
Provost Provost Executive Vice President
SOM Engineering Financial Management
SOM - Otolaryngology Computer Science and Engineering Student Fiscal Services
No No No
6 2 2
SOM Access to Information, Reporting & Business Intelligence Finance & Budget
Production Production Production CSE Department CSE External Relations SFS CSE External Relations SFS
OVERAWARDS
532
No
Overpayment data base Overpayment Database
518 1194
tbl-financialmanagement-decisionsupport-inventor ISFutures_Inventorytemplate_0421.xls
Financial Management Financial Management
Payroll Payroll
No No
2 2
HR & Payroll HR & Payroll Production Payroll Payroll Payroll
Ovid: Web Development Environment for Homer
1222
tmildon
Vice President C&C
C&C
C&C: Infrastructure
No
OWLS (Online Work/Leave System)
261
OIM
P & O Curriculum Macs P3 Pager billing Pan (IRIMS)
722 1212 OIM 954
OIM Inventory, tbl-2006-329-ISFuture_Inventory-axls Executive Vice President Report of SOM ICR from Richard Meeks - Mar 2006.xl Provost FAMS Inventory.xls Executive Vice President OIM Inventory 2006-4-2ISFutures_Inventorya.xls ISFutures_InventoryCSE-20060407.xls OIM Inventory OIM Inventory
Human Resources
Human Resources
Yes
HR & Payroll
Production
C&C
C&C/OIM
C&C/OIM
HR
Role: SO Departmental outreach, newsletter recipients, etc. To track repayment of over awards. <0> What type of data? => RECORDS OF FINANCIAL AWARD OVERAWARDS/OVERPAYMENTS <0> Size/volume of data? => SMALL <0> Data used for? => MONITOR OVER AWARD/OVERPAYMENT RECEIVABLES <0> Update freq? => WEEKLY <0> How used/purpose? => <0> What type of data? => Detail record of payroll overpayments by UW employees <0> Size/volume of data? => 1 year of data, <1,000 records <0> Data used for? => Collection of overpayment, records of ops sent to collections, statistics of occurrences, rec Tracking the repayment process of Overpayments made employees The authoritative name servers for 'ovid.u.washington.edu' are: dnsload1.cac.washington.edu 140.142.1.21 dnsload2.cac.washington.edu 140.142.2.21 ovid.u.washington.edu: SOA (Start of Authority): origin = dnsload1.cac.washington.edu m Leave tracking system that departmental timekeepers use to track leave accrual and use for classified and professional staff. Online 220 form.
Frannie Gladney
NEBULA
MS Access
Heather Norberg-Stewart Heather Norberg Stewart 3
Nebula Nebula server Windows
MS Access MS Access Access
NT pricer@u.washington.e du
NT
SQL Server
ASP/J++ Com/DFDS
Visual Studio 6.0
Web
SOM Capital Projects Office
SOM - Rehabilitation Medicine Capital Projects
No No
6 4 1
Production vendor C&C/OIM C&C/OIM UW Bothell Network Operations C&C Business & Finance and Customer Care UW Bothell Public Safety
UW Bothell
UW Bothell Public Safety
No
Production
N/A
Paper Review Parents Parking Annual Review
1111
ENG OIM OIM
Provost
Engineering
No
2 1 1
Production
CSE C&C/OIM C&C/OIM
CS Lab C&C/OIM C&C/OIM
CS Lab Student Fiscal Services Transportation Services
Transportation Services Parking System 224 OIM OIM Inventory, systems inventory.xls Executive Vice President Facilities Services Transportation Services Yes 1 Facilities, Transportation & Space Production C&C, Vendor C&C/OIM C&C/OIM
Parking System McGann Gatehouse System
225
systems inventory.xls OIM Inventory, systems inventory.xls
Facilities Services
Yes
Facilities, Transportation & Space UW PD
Parking Violation System
226
OIM
Facilities Services
Yes
Production
C&C
C&C/OIM
C&C/OIM
PAS PAS (AP Interfaces) PAS - Document Logging PAS - PASTRANS PAS - Positive Pay
178
OIM OIM
OIM Inventory, tbl-2006-329-ISFuture_Inventory-axls Executive Vice President OIM Inventory OIM Inventory, systems inventory.xls OIM Inventory OIM Inventory
Business Services
Business Services: Purchasing & Stores
Yes
1 1
Finance & Budget
Production
C&C Administrative Systems
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM C&C/OIM C&C/OIM C&C/OIM
Purchasing & Stores; Departments
Accounts Payable / Accounting Operations;
UW
Financial Management (Accounts Payable) Financial Management (Accounts Payable) Financial Management (Accounts Payable) Financial Management (Accounts Payable)
Role: SO Scheduling Monthly, billing for Pager equipment and usage (must reconcile with outside vendor's invoice) Public Safety and physical plant databases for logging and dispatch Instructor posts course papers to be read by class; students submit online reviews and read those of their classmates Web-based service that allows anonymous users to pay tuition by credit card. Parking permit annual review process Parking Services system. Integrator of separate systems. Issues extended permits (year, quarter, etc.), Data from gatehouse system, violation system and motor pool system automatically interfaces to Wheels. Packaged software (also used by UCLA). Operates gate arms, permits, and revenue collected at gate. management, Mobile Parking violations devices used to issue parking violations. Data is then uploaded to main system records database. Core purchasing and accounts payable system. An online requisition entry and inquiry system, for ordering from vendors off campus, reimbursements, and order/payment inquiries. External inbound interfaces for Libraries, Law Lib, HFS,MCS, VPS, Stores, Procard PAS - logging of vendor invoices Inbound interface Outbound interface to Bank of America
unix UW Bothell Network Operations 10 http://norfolk.cs.washington.edu/htbi n-php/faculty/paperset/index.php Windows unix, windows server
unix Windows Server
Informix SQL Server
Informix 4GL N/A
Dan Boren
boren@cs
20
Unix Windows unix, windows
postgresql DMS II, SQL Server Informix ASP, Jscript ASP Informix 4GL / DB Vis Studio Visual Studio 6.0 Web Web
unix Rick Anglin, Software Engineer I, C&C Bob Johnson, Parking Technology Officer Rick Anglin, Software Engineer I, C&C unix
unix
Informix
Informix 4GL
Fat Client
unix
Informix
Informix 4GL / DB
Informix 4GL
Fat Client
http://www.washington.edu/admin/a dminsystems/PAS/
homegrown
Unisys MCP Unisys MCP; Unix Unisys MCP; Unix Unisys MCP; Unix Unisys MCP; Unix
Unisys MCP Unisys MCP; Unix Unisys MCP; Unix Unisys MCP; Unix Unisys MCP; Unix
DMS II DMS II DMS II DMS II DMS II
COBOL COBOL, C COBOL, C, tcl/tk COBOL COBOL, perl, pgp
SURE SURE/ SURE/ SURE SURE
green screen CVS green screen CVS Fat client NA green screen Reconciliation via JPMC website; Interface Load processing via PAS green screens
248
OIM OIM OIM
Financial Services: Payables
No
1 1 1
Finance & Budget
Production
C&C
PAS - Procurement Card/Travel Card
OIM
OIM Inventory
C&C/OIM
C&C/OIM
Financial Management (ProCurement Card)
PAS info db (Tom's DB of PAS)
479
Pathology.pathology.washington.edu domain Patient Billing System
689 57
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
Financial Services
No
Inbound interface (JPMorgan Chase) <0> What type of data? => Selected PAS fields on Paid invoices from 9/2001 to present <0> Size/volume of data? => 960MB <0> Data used for? => Dashboard, Public Records Requests, Data Mining, Outreach, Ad-Hoc <0> Update freq? => monthly <0> How used/purpos
Unisys MCP
Unisys MCP
DMS II
COBOL
SURE
Tom Phillips mdmiddle@u.washingt on.edu
Network
MS Access
Provost Provost
SOM - Pathology Medical Affairs
No No
6 6
Production Production MCIS MCIS
Payman PCHEES db
483 551
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory tbl-2006-3-29ISFuture_Inventory-a-xls systems inventory.xls
Financial Management Student Affairs
Financial Services University Registrar
No No
2 4
Finance & Budget Students, Teaching & Learning
Role: SO runs on mainframe that is operated by C&C. Application developers reside at MCIS <0> What type of data? => Payment (Manual Pmts) last 6 months <0> Size/volume of data? => 36 MB <0> Data used for? => Auditing Dept, Our Own Internal Processes <0> Update freq? => Daily <0> How used/purpose? => . Data source: Manual Entry
Donna Andreason
Network
MS Access
Pediatric Residency Web Site PEPP
703 53
Provost Provost
SOM - Pediatrics Medical Affairs
No No
6 6
Role: SO Vendor MCIS MCIS
jwright@u.washington. edu
Perkel Lab PERMS
685 OIM
Provost
SOM
No
6 1
SOM
Production C&C/OIM C&C/OIM Data Management/Office of the Registrar Motor pool Payroll
Petitions (Hardship peitions) Petro Vend
866 227
Student Affairs Facilities Services
University Registrar Transportation Services
No No
3 2
Students, Teaching & Learning Facilities, Transportation & Space
Data Management/Registrar Vendor
Registrar Motor pool
Petty Cash
480
Pharmacology - Admin Workstations Philosophy Graduate Applicant Database
710 856
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
Financial Services
No
Finance & Budget
Role: SO Post Entry Review Messages N/A -- Stores student's data from submitted student's petitions for processing and ruling on petitions. Tracks gasoline <0> What type of data? => Petty Cash Transactions Records for Last 3 Years <0> Size/volume of data? => 10.9 MB <0> Data used for? => Dashboard, Auditing Dept, Our Own Internal Processes <0> Update freq? => Daily <0> How used/purpose? => . Data source: Ma
rooster@u.washington. edu NT NT SQL Server ASP.NET Visual Studio .NET NA
Colin McDonell David Carr, Manager
Server
Windows
MS Access
MS Access
Tom Phillips/Cathy Sleipnes crysbis@u.washington. edu Barbara Mack 1
Network
MS Access
Provost Provost
SOM Arts and Sciences
SOM - Pharmacology Philosophy
No No
6 3 SDB
Production Other Developed by Bob Blum
Physical Inventories Physical inventory system
495 1140 ENG
tbl-financialmanagement-decisionsupport-inventor ISFutures_InventoryCSE-20060407.xls
Financial Management Engineering
Financial Accounting: Equipment Inventory Computer Science and Engineering
Yes No
1 2 OASIS
Finance & Budget Facilities, Space & Equipment Production CSE CS Lab CS Lab
Role: SO Tracks applicants to the Philosophy Graduate Program <0> What type of data? => Annual log of inventory activity <0> Size/volume of data? => 962 records (2005), 13 fields each <0> Data used for? => Compliance tracking tool <0> Update freq? => Weekly <0> How used/purpose? => Track department compliance. Data
Heidi Gustafson rose@cs 2 http://norfolk.cs.washington.edu/htbi n-post/lab/assets.cgi
Nebula G: drive Unix
MS Access postgresql
Manage biannual inventory of capital equipment Scott Rose System serves a variety of administrative, teaching/learning, and research purposes. Provides data for departmental web page. Also runs a postgresql backend for a web based faculty application procedure.
Physics departmental database
560 Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls 2006-4-2ISFutures_Inventorya.xls
Provost
Arts and Sciences
Physics
No
Finance & Budget
Production
SQL Server Enterprise crysbis@u.washington. edu http://www.washington.edu/admin/p b/home/opb-db.htm http://www.washington.edu/ admin/pb/home/opbdb.htm http://www.washington.edu/admin/pb/h ome/opb-db.htm
PI Faculty - Research Computers Pine Planning & Budgeting Database
711 206 931
Provost Vice President C&C Provost
SOM C&C Planning & Budgeting
SOM - Pharmacology C&C: Infrastructure Office of Institutional Studies
No Yes Yes
6 1 1
SOM Communications, Infrastructure & Middleware Access to Information, Reporting & Business Intelligence
Role: SO C&C OIS C&C OIS C&C OIS-P&B Data for policy analysis: Fiscal, Student, Teaching, Space, Staff, Personnel, B&E This system is a combination database and data warehouse with information about space management, faculty workforce profile, institutional studies data as well as data that is extracted, transformed and loaded directly from HEPPS. Management and tracking of student and applicant data by academic advisors Track colloquia viewing and reports by PMP students for credit. Phil Hoffman
100
server
Windows
Oracle
MS Access
Planning and Budgeting Data Warehouse pmp advising management PMP Colloquia Report tracking
971 1129 1110 ENG ENG
Poolos Lab Preceptor Clinical Site DB
674 152
2006-4-2ISFutures_Inventorya.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
Planning & Budgeting Engineering Engineering
Planning & Budgeting Computer Science and Engineering Computer Science and Engineering
Yes No No
1 2 2 SDB
Finance & Budget HR & Payroll Students, Teaching & Learning
Planning and Budgeting CSE CSE
Planning and Budgeting CS Lab CS Lab
Planning and Budgeting CSE Advising CSE Advising Office
Robert Pearson Dan Boren Fred Videon boren@cs fred@cs liseq@u.washington.ed u
http://www.washington.edu/ http://www.washington.edu/admin/p admin/pb/home/opbb/home/opb-glossary.htm glossary.htm http://norfolk.cs.washington.edu/htbi n-php/advising/pmp/index.php https://www4.cs.washington.edu/sslabout 80 students/qtr php/colloq_reporting/summary.php 200 1
Unix Unix
postgresql postgresql
Provost Provost
SOM Nursing School
SOM - Neurology Nursing School
No No
6 2
SOM Clinical
Production
PRIMARY CARE LOANS
533
No
ProCard
486
No
Finance & Budget
Process Tracking Database
1196
Program Operations Prolog Prolog (Microsoft SQL)
726 187 1208
ISFutures_Inventorytemplate_0421.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls FAMS Inventory.xls
Payroll
No
HR & Payroll
Production
Payroll
Payroll
Payroll
Role: SO Used to facilitate placement of graduate students in clinical sites/track <0> What type of data? => RECORDS OF PRIMARY CARE LOANS TO STUDENTS <0> Size/volume of data? => SMA <0> Data used for? => MONITOR LOAN DOCUMENTS <0> Update freq? => ANNUAL <0> How used/purpose? => Pam Luther <0> What type of data? => Tracks inventorial Procard exceptions <0> Size/volume of data? => 168 records to date, 19 fields each <0> Data used for? => Track/locate department complaince on Procard exceptions <0> Update freq? => Weekly <0> How used/purpose? Centuori/Gustafson Tracks Retro Salary Transfers (RSTs), reasons for RSTs, non-resident alien I9 forms and generates letters when incorrect, used to track other tax forms such as 1388s and W4s and generates letters when we have incorrect information on the forms. Heather Norberg Stewart
ACCESS
Nebula G: drive
MS Access
6 kclose@u.washington. edu
Nebula server
Windows
MS Access
Access
Provost Executive Vice President Executive Vice President
SOM Capital Projects Office Capital Projects Office
SOM - Urology Capital Projects Capital Projects
No No No
6 4 4
SOM Facilities, Transportation & Space Communications, Infrastructure & Middleware
Role: SO Vendor vendor CPO CPO Project Management <0> What type of data? => INSTITUTIONAL AND HEALTH PROFESSIONAL NEW LOAN AWARD (LOANS) RECORDS <0> Size/volume of data? => MEDIUM <0> Data used for? => CREATE PROMISSORY NOTES FOR LOANS <0> Update freq? => DAILY <0> How used/purpose? => Peggy Fitzwater HRP-Support administration of HR/Payroll web apps N/A -- Central, common logon and security layer for the UW community.
SQL Server
PROMISSORY NOTES PRPAdmin Pubcookie infrastructure
527 OIM 891
tbl-financialmanagement-decisionsupport-inventor OIM Inventory tbl-2006-3-29ISFuture_Inventory-a-xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory systems inventory.xls
Yes
1 1
Students, Teaching & Learning C&C/OIM Communications, Infrastructure & Middleware Production C&C C&C/OIM C&C Payroll C&C
NEBULA NT 70000 vajda@u.washington.e du NT
MS Access assorted ASP.NET/DFD S Visual Studio 6.0 Web
Vice President C&C
C&C
C&C
No
Public Behavioral Health & Justice Policy PUC Maint Purchasing / Financial Accounting System (Great Plains)
717 OIM 90
Provost
SOM
SOM - Psychiatry
No
6 1 2 Financials
SOM
Production C&C/OIM C&C/OIM HFS Payroll HFS
Provost
Student Affairs
Housing & Food Services
No
Finance & Budget
Production
Vendor
QnA (system has been retired, see Request Tracker)
1228
No
replaced by RT
Other
homegrown
C&C
C&C
Quarterly Addendum (FEC)
510
MAA
No
Finance & Budget
Role: SO Payroll Unit Code Maintenance HFS is under new management and is upgrading to a newer version of Great Plains C&C ticketing and issue-tracking system. Email-based. Retired as of 2006. See Request Tracker (RT). <0> What type of data? => <0> Size/volume of data? => 70.3MB - will grow <0> Data used for? => Create the addendum (Cost Sharing) appended to the FEC forms <0> Update freq? => Every three months or daily when developing new functionality <0> How used/pur Laurent Anstett
SQL Server
ASP/J++
Web
http://qnadev.cac.washington.edu/docs/
homegrown
Nebula
MS Access
SOM
System-name Quarterly enrollment profile db
ID 550
Tag
source-file Report of SOM ICR from Richard Meeks - Mar 2006.xl
Organization Provost
College, School or Office Student Affairs
Division University Registrar
TIER 2
Shadow Sys?
System-Type Students, Teaching & Learning
Status
Developed-by
Who-Operates-System
description-function
Contact-Person
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
User Interface
Quartz File Server
585
Provost
SOM
No
SOM
Production
Quickbooks Accounting System Rad Safety System
864 1203
RALS
598
Ransom Lab
675
tbl-2006-3-29ISFuture_Inventory-a-xls FAMS Inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
Provost Provost
Arts and Sciences Health Sciences
Meany Hall for the Performing Arts Environmental Health and Safety
No No
2 2
Financials
Finance & Budget Facilities/Transportation and Space
Production
N/A in-house
Meany Hall for the Performing Arts
Meany Hall for the Performing Arts
Role: SO System provides accrual-basis accounting information by company (2 different university units), by department, by project (performing arts production) and by university budget number. University FIN/BGT system provides only cash basis information and doe Track Radioactive Materials Use
ccbishop@u.washingto n.edu
Lisa Hopkins
http://quickbooks.intuit.com/
Quickbooks/Intu it server
Windows
not sure
Provost
SOM
No
SOM
Production
Role: SO
ashep@u.washington.e du liseq@u.washington.ed u
Provost
SOM
SOM - Neurology
No
SOM
Production
Recaps Recharge Center Billing DB
497 1153 ENG
tbl-financialmanagement-decisionsupport-inventor ISFutures_InventoryCSE-20060407.xls
Financial Accounting: Equipment Inventory Computer Science and Engineering
No No
2 2
Finance & Budget Access to Information, Reporting & Business Intelligence Production CSE CS Lab CSE Business Office
Role: SO <0> What type of data? => Daily count of recap volume <0> Size/volume of data? => 1717 records to date, 7 fields each <0> Data used for? => Volume tracking tool <0> Update freq? => Daily <0> How used/purpose? => Tracking volumes Manage billing, prepare invoices for CSRC <0> What type of data? => Variances between FAS and OASIS <0> Size/volume of data? => approx. 9000/yr., 20 fields <0> Data used for? => Reconciliation of OASIS to FAS <0> Update freq? => Monthly <0> How used/purpose? => Reconciliation of OASIS to FAS Tracks admissions prospects. Used on Seattle, Bothell and Tacoma Campuses. Track releases of information to authorized third parties. We use this database to manage large- and small-scale courses and conferences. We track registration data including payments, contact information, continuing education units, invoices, additional purchases, ect. We use the accounting feature to process t Write reports C&C issue-tracking and ticketing system. Replaced QnA. For general information see: http://en.wikipedia.org/wiki/Request_Tracker <0> What type of data? => Daily count of req volume <0> Size/volume of data? => 2062 records to date, 3 fields each <0> Data used for? => Volume tracking tool <0> Update freq? => Daily <0> How used/purpose? => Tracking volumes. Data source: End of day c <0> What type of data? => all requisitions associated with Treasury budgets <0> Size/volume of data? => less than 1 megabyte <0> Data used for? => monitoring/reconciling Treasury office budgets and expenditures <0> Update freq? => weekly <0> How used/purp Access database that is used to reserve facilities and fields at ICA. Tracks reservations for UW and non-UW events.
Gustafson/Crabb Erik Lundberg lundberg@cs 1
Nebula G: drive Windows
MS Access MS Access
Reconciliation Recruitment Plus Registrar's Information Release Db
493 79 888 OIM
tbl-financialmanagement-decisionsupport-inventor OIM Inventory, systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Executive Vice President Provost Provost
Financial Management Student Affairs Student Affairs
Financial Accounting: Equipment Inventory University Registrar University Registrar
No Yes No
2 1 2
Finance & Budget Students, Teaching & Learning Access to Information, Reporting & Business Intelligence Production Production Vendor C&C/OIM C&C/OIM Undergraduate Admissions, University Registrar
Mark Centuori Jim Rawlins, Andrew Hummel 5
Nebula G: drive CollegeBoard Windows Windows
MS Access SQL Server
Web
Registration/Accounting/Marketing database (Access) Report Writer.net
983 13
ENG
2006-4-2ISFutures_Inventorya.xls systems inventory.xls
Provost Provost
Engineering Alumni Association
Engineering Development & Alumni Relations
No No
2 3
Event tracking and reservations
Access to Information, Reporting & Business Intelligence Communications, Infrastructure & Middleware
Other Production
Engineering Professional Programs Department
Engineering Professional Programs Engineering Professional Programs Development Development
Stephanie Strom Shawn Drew, Director, Information Management
14
server
Windows XP
MS Access
Request Tracker
1229
Vice President C&C
C&C
C&C: Infrastructure
Yes
Production
C&C
C&C
Requisition Counts
492
No
Finance & Budget
Heidi Gustafson
Nebula G: drive
MS Access
requisitions tracking database
542
Treasury
No
2 Event tracking and reservations
Finance & Budget
Elvin Smith
nebula
MS Access
Reservation System Residence Hall Billing System Residence Hall Management System
41 94 95
systems inventory.xls systems inventory.xls systems inventory.xls
Intercollegiate Athletics Student Affairs Student Affairs
Intercollegiate Athletics Housing & Food Services Housing & Food Services
No No No
2 2 2
Facilities, Transportation & Space Finance & Budget Finance & Budget
Vendor Vendor
ICA HFS HFS
ICA HFS HFS
Classroom event scheduling. SDB-dependent system in support of Room Assignment and Time Schedule effort. System is currently being installed in the offices of several academic departments. Used in several academic and administrative departments on the Seattle Campus, as well as th Retirement Enrollment ashep@u.washington.e du David Uhlar 10 server Windows SQL Server MS Access Proprietry vendor software ASP/SQL/DFD S
Resource 25 Retenroll
87 922
OIM OIM
Retrovirus desktop computers Review Database
599 906
RH Williams Lab (Ake Lernmark P.I.) Riskmaster
652 287
OIM Inventory, systems inventory.xls OIM Inventory, from-joekittleson-20060330.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
Student Affairs Human Resources
University Registrar Benefits
Yes No
1 1
Students, Teaching & Learning HR & Payroll
Production
Vendor
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
University Registrar Benefits
Robert Jansson
50
CollegeNET
Windows NT
Windows NT
SQL Server
NA Visual Studio 6.0
Fat client Web
SOM Human Resources
SOM - Laboratory Medicine Compensation
No No
6 3
SOM HR & Payroll
Role: SO Tracks work done by the Compensation office on salary reviews.
SOM - Medicine - Metabolism & Endocrinology Risk Management
No No
6 3
Role: SO Vendor RM RM <0> What type of data? => Data on Claims, Incidents, Complaints, Inquiries <0> Size/volume of data? => <0> Data used for? => Managing claims, providing loss data <0> Update freq? => Continual <0> How used/purpose? =>
vv2@u.washington.edu
RiskMaster Database ROME (telephone recharge system) Room & Equipment Reservation Room Reservations Roommate Matching System
521 195 854 1138 92 ENG
Roosevelt Rule Capture
628 OIM
tbl-financialmanagement-decisionsupport-inventor systems inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory
Executive Vice President Vice President C&C Provost Provost Provost
Financial Management C&C Architecture and Urban Planning Engineering Student Affairs
Risk Management C&C Architecture and Urban Planning Computer Science and Engineering Housing & Food Services
No Yes No No No
3 1 2 2 2 Event tracking and reservations Event tracking and reservations
Finance & Budget Finance & Budget Facilities, Transportation & Space Facilities, Space & Equipment HR & Payroll
Production
C&C
C&C
C&C Room and equipment reservation system for locally-controlled resources.
Terry Taft Harter OIM 200 Scott Rose rose@cs hundreds http://reserve.cs.washington.edu/ro om/
Server
Proprietary software that is SQL based
MySQL Unix postgresql
PHP, WebCal
CSE Vendor
CS Lab HFS
CS Lab HFS
Reserve conference rooms, labs.
Provost
SOM
No
6 1
SOM
Production C&C/OIM C&C/OIM
s1032
910
Provost
SOM
Dean of Medicine's Office
No
SOM
Production
SAGE (System to Administer Grants Electronically) Salary Analyzer Salary Savings (batch only)
69 915
ORIS
OIM
systems inventory.xls from-joe-kittleson20060330.xls OIM Inventory
Office of Research Human Resources
Sponsored Programs Compensation
Yes No
1 2 1
Research & Grant HR & Payroll
Production
C&C
C&C
ORIS
Role: SO Centralized business rules - used for OWLS Administrative database used in the Dean of Medicine's office for various functions, including Admissions, Academic Affairs, Grant Tracking, Faculty Records, Compensation, Document Tracking, and administrative approvals and management decision support. Joseph Wolfgram Campus interface for eGC1, routing Jim Kresl, Director, eapprovals, notification and sign-off ITAC Research Information proposals submitted for further development Services
amd@u.washington.ed u NT NT SQL Server ASP Visual Studio 6.0 Web
50
C&C/OIM
C&C/OIM
Planning and Budgeting
Same Sex Domestic Partner System
918
Schedule Soft server Scholarship Database
600 299
from-joe-kittleson20060330.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls
Human Resources
Benefits
No
HR & Payroll
Salary Savings Application Used by benefits to manage the deduction imputed taxes for UW employees who have same sex domestic partners on their medical insurance. ashep@u.washington.e du Peggy Fitzwater
Unisys MCP
Unisys MCP
DMS II
COBOL
SURE
NA
SOM - Laboratory Medicine Student Fiscal Services
No No
6 2
Production Production Department SFS SFS
SCHOLARSHIPS
536
No
Scholarships
140
Provost
Law School
Law School
No
SDB - online and batch
78,81
OIM
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
SDB - Student Database - Admissions
476
OIM
tmildon
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
SDB - Student Database - GARS and DARS
472
OIM
tmildon
Provost
Student Affairs
Yes
Production
C&C
C&C/OIM
C&C/OIM
Role: SO Tracks scholarships. Information is uploaded to SDB <0> What type of data? => STUDENT SCHOLARSGHIP REVENUE AND EXPENDITURE DATA <0> Size/volume of data? => LARGE <0> Data used for? => TO DISBURSE AND TRACK SCHOLARSHIP FUNDS <0> Update freq? => DAILY <0> How used/purpose? => Tracks Law Scholarship applicants, matches applicant info against LS scholarship criteria, assigns awards. Core student system. Developed in house Mainframe. University Student Information System (system of record). Student/applicant information, student transcripts, student registration support, time schedule, class lists, financial aid, student accounts. Underlying engine for most student administrative functions. GARS: Graduations and Academic Records; DARS: Degree Audit Record System. Terminal emulator interfaces for various GARS/DARS tasks: -- SRF 100-Schedule Inquiry; 130-Class List Display; 200-Time Schedule Inquiry; 230Time Schedule Update; 231-Instructor In GARS: Graduations and Academic Records; DARS: Degree Audit Record System. Terminal emulator interfaces for various GARS/DARS tasks: -- SRF 100-Schedule Inquiry; 130-Class List Display; 200-Time Schedule Inquiry; 230Time Schedule Update; 231-Instructor In Developed in house Mainframe. University Student Information System (system of record)
Peggy Fitzwater
NEBULA
FoxPro
1800
http://www.washington.edu/admin/a dminsystems/sdb/
http://depts.washington.edu /reptreq/datawarehousedefi http://www.washington.edu/admin/admi nitions.htm nsystems/forms/sdbform.pdf
Unisys MCP
Unisys MCP
DMS II
COBOL
CANDE, PWB, SURE
green screen
http://depts.washington.edu /reptreq/datawarehousedefi http://www.washington.edu/admin/admi nitions.htm nsystems/forms/sdbform.pdf
homegrown
Unisys MCP
Unisys MCP
DMS II
COBOL
CANDE, PWB, SURE
green screen
Virjean Edwards, Robert Rhodes, Mary Dolan University Registrar, Student Financial Aid University Registrar, Peggy Fitzwater, Manager, Computing Data Management
http://www.washington.edu/admin/a dminsystems/sdb/ http://www.washington.edu/admin/a dminsystems/sdb/
SDB - Student Financial Aid System
100
OIM
Provost
Student Affairs
Student Financial Aid
Yes
Production
C&C
C&C/OIM
C&C/OIM
SA/OSFA
http://depts.washington.edu /reptreq/datawarehousedefi http://www.washington.edu/admin/admi nitions.htm nsystems/forms/sdbform.pdf http://depts.washington.edu /reptreq/datawarehousedefi http://www.washington.edu/admin/admi nitions.htm nsystems/forms/sdbform.pdf http://depts.washington.edu /reptreq/datawarehousedefi http://www.washington.edu/admin/admi nitions.htm nsystems/forms/sdbform.pdf
homegrown, DARS
Unisys MCP
Unisys MCP
DMS II
COBOL
CANDE, PWB, SURE
green screen
Unisys MCP
Unisys MCP
DMS II
COBOL
CANDE, PWB, SURE
green screen
SDB - Tuition Billing and Collection, Aid Disbursement
300
OIM
Yes
Finance & Budget
Production
C&C
C&C/OIM
C&C/OIM
SFS
SDBFTP (Vitcos)
1225
Seattle Clinicians
606
Sequencer Service Award
690 914
tmildon Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl from-joe-kittleson20060330.xls
Vice President C&C
C&C
C&C: Infrastructure
No
Production
C&C
C&C
C&C
Developed in house Mainframe. University Student Information System (system of record) The authoritative name servers for 'u.washington.edu' are: hanna.cac.washington.edu 140.142.5.5 marge.cac.washington.edu 140.142.5.13 vitcos.u.washington.edu: Internet address = 140.142.17.136 CPU = RS6000/590; OS = AIX TXT = "UCS Operat
Unisys MCP
Unisys MCP
DMS II
COBOL
CANDE, PWB, SURE
green screen
Provost
SOM
SOM - MEDEX Northwest
No
SOM
Production
Role: SO
akukuk@u.washington. edu dknguyen@u.washingt on.edu
SOM Human Resources
SOM - Pathology HRIS
No No
6 2 HRMIS
SOM HR & Payroll
Production
Role: SO
Service Order application Severe Chronic Neutropenia International Registry (SCNIR)
OIM
629
OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl
C&C/OIM
C&C/OIM
Customer Care / Service Delivery & Support-Technical Services / C&C Business & Finance
Manage the Telecom Service Order requests, resulting in Installer requests and equipment inventory tracking for billing; includes budget authorizations. tmarre@u.washington. edu
unix / windows2000
unix / windows2000
Informix
Informix 4GL / Coldfusion webpages
vi-Informix 4GL / CVS / Coldfusion
Provost
SOM
No
SOM
Production
SFS Fee Petitions Shibboleth
526 892
tbl-financialmanagement-decisionsupport-inventor tbl-2006-3-29ISFuture_Inventory-a-xls OIM Inventorysystems inventory.xls ISFutures_InventoryCSE-20060407.xls FAMS Inventory.xls FAMS Inventory.xls tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls OIM Inventory, systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
Executive Vice President Vice President C&C
Financial Management C&C
Student Fiscal Services C&C
No No
2 5
Students, Teaching & Learning Communications, Infrastructure & Middleware Development C&C C&C Transportation Services
Role: SO <0> What type of data? => PETITIONS TO WAIVE STUDENT TUITION/LATE PAYMENT FEES <0> Size/volume of data? => SMALL <0> Data used for? => TACKING INFO ON PETITIONS RECEIVED <0> Update freq? => WEEKLY <0> How used/purpose? => . Data source: (Paper?) PETITION N/A -- Interinstitutional authentication authorization infrastructure.
Peggy Fitzwater C&C Anne Eskridge, Property and Transport Services Manager Erik Lundberg lundberg@cs 0 Community source
NEBULA
MS Access
unix http://rtfm.cs.washington.edu/cgibin/wreq/?list-active-6
unix
Informix
Shuttle Services SIN Skyline SLIM Sociology Budget Database Sociology Inventory Database
228 1147 1201 1200 883 879
OIM ENG
Executive Vice President Provost Executive Vice President Executive Vice President Provost Provost
Facilities Services Engineering Financial Management Financial Management Arts and Sciences Arts and Sciences
Transportation Services Computer Science and Engineering Real Estate Real Estate Sociology Sociology
No No No No No No
1 2 2 2 2 2 FIN/FinDesktop OASIS
Facilities, Transportation & Space Communications, Infrastructure & Middleware Finance & Budget Facilities, Transportation & Space Finance & Budget Access to Information, Reporting & Business Intelligence
C&C CSE
C&C/OIM
C&C/OIM CS Lab CS Lab Manage and track computer and information security incidents accounting/recharge for leases lease administration Act as a shadow budget database for department budgets. Track equipment inventory for the department
Informix 4GL / DB
Informix 4GL
Fat Client
20
Unix
flat-file (wreq)
Sociology Sociology
Sociology Sociology
Sociology Sociology Transportation Services
Michele Conrad Michael Goldblatt Anne Eskridge, Property and Transport Services Manager
3 4
Windows PC Windows PC unix
Windows XP Pro SP2 MS Access Windows XP Pro SP2 MS Access unix Informix
MS Access MS Access Informix 4GL / DB Informix 4GL Fat Client
Solid Waste and Recycle
229
OIM
Facilities Services
No
Production
C&C
C&C/OIM
C&C/OIM
Solid Waste / Recycle management
SOM - Cardio CORENET Systems
619
Provost
SOM
SOM - Medicine - Cardiology
No
SOM
Production
Role: SO
thai@u.washington.edu andylin@u.washington. edu billyk@u.washington.ed u wazzu@u.washington.e du roby@u.washington.ed u ehredtmj@u.washingto n.edu mpfan@u.washington.e du mmitchel@u.washingto n.edu robrem@u.washington. edu jswihart@u.washington .edu pallen@u.washington.e du cherylt@u.washington.e du wazzu@u.washington.e du wazzu@u.washington.e du wazzu@u.washington.e du slee@u.washington.ed u robbie@u.washington.e du frazer@u.washington.e du novakc@u.washington. edu dlange@u.washington. edu BMC/Remedy Microsft Server environment, with dedicated Web, SServer, ARS mid-tier Windows Server SQL ARS
SOM - Cardiology - AA107F Supported
620
Provost
SOM
SOM - Medicine - Cardiology
No
SOM
Production
Role: SO
SOM - CCOR froya.boat.washington.edu
630
Provost
SOM
No
SOM
Production
Role: SO
SOM - Center for AIDS and STD - Advanced
610
Provost
SOM
SOM - Medicine - AIDS & STD Center
No
SOM
Production
Role: SO
SOM - Dermatology
623
Provost
SOM
SOM - Medicine - Dermatology
No
SOM
Production
Role: SO
SOM - General Internal Med CHRU Advanced Security
631
Provost
SOM
No
SOM
Production
Role: SO
SOM - General Internal Medicine ACT study
632
Provost
SOM
No
SOM
Production
Role: SO
SOM - General Internal Medicine Clinical Scholars
633
Provost
SOM
No
SOM
Production
Role: SO
SOM - General Internal Medicine Head
634
Provost
SOM
No
SOM
Production
Role: SO
SOM - General Internal Medicine NRSA Workroom
635
Provost
SOM
No
SOM
Production
Role: SO
SOM - Hematology PHI group
640
Provost
SOM
SOM - Medicine - Hematology
No
SOM
Production
Role: SO
SOM - HMC General Internal Medicine Core
636
Provost
SOM
No
SOM
Production
Role: SO
SOM - Medicine - AIDS & STD Center 3EC Server
611
Provost
SOM
No
SOM
Production
Role: SO
SOM - Medicine - AIDS & STD Center Cabrini SOM - Medicine - AIDS and STD Center - Cabrine Server
612
Provost
SOM
No
SOM
Production
Role: SO
613
Provost
SOM
No
SOM
Production
Role: SO
SOM - Medicine - Business Office/Office of the Chair
609
Provost
SOM
SOM - Medicine
No
SOM
Production
Role: SO
SOM - Medicine - Rheumatology
660
Provost
SOM
SOM - Medicine - Rheumatology
No
SOM
Production
Role: SO
SOM - Pulmonary HSB
658
Provost
SOM
SOM - Medicine - Pulmonary & Critical Care
No
SOM
Production
Role: SO
SOM Reporting
580
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
SOM-AS
581
Provost
SOM
SOM - Dean's Office
No
SOM
Production UW Medicine IT Services, SOM IT UW Medicine IT Services, SOM IT UW Medicine IT Services, SOM IT
SOMAS (SOM Administrative System)
145
Provost
SOM
Dean of Medicine
No
SOM
Production
Role: SO Data tracking for Faculty, Students, Grades, Courses, Salary and other administrative data within the SOM.
Joseph Wolfgram
300
SOM
System-name
ID
Tag
SOM-RADIATION ONCOLOGY SoN SDB
718 153
source-file Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Organization
Division
TIER
Shadow Sys?
System-Type
Status
Developed-by
Who-Operates-System
description-function
Contact-Person
contact-person-email trimart@u.washington.e du
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
User Interface
Provost Provost
SOM Nursing School
SOM - Radiation Oncology Nursing School
No No
6 2 SDB
Production
Role: SO Used to track applicant and current student data,
South Mercer Group
655
Provost
SOM
SOM - Medicine - Oncology
No
SOM
Production
Space Inventory Management System (SIMS)
64
Provost
Planning & Budgeting
Yes
Production
Department
P&B
P&B
SPAERC - Sponsored Projects Administration and Electronic Research Compliance SpamBuster SPHCM Reporting Services
70 1143 167
ORIS ENG
Sports Medicine SRS batch & online staff HR database
682 OIM 1124 ENG
systems inventory.xls ISFutures_InventoryCSE-20060407.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory ISFutures_InventoryCSE-20060407.xls
Office of Research Engineering Public Health
Sponsored Programs Computer Science and Engineering Public Health
Yes No No
1 2 2
Research & Grant Communications, Infrastructure & Middleware Unknown
C&C CSE
C&C CS Lab
ORIS CS Lab
Role: SO Web interface where people can input and retrieve information about space - buildings owned and leased by UW, data on rooms, floor plans, who occupies building/room, etc. Common interface that allows users to view and update information they are responsi OSP system used to internally track, report, and review awards. SPAERC will eventually replace ORCAS and standardize the award review process. ITAC proposal submitted to complete development Spam filter
lgerdts@u.washington. edu
Dan Trythall, Manager, Program Operations
simshelp@u.washington.edu
http://www.washington.edu/admin/p b/sims
http://pelee.opb.washington .edu/pnbdb/sims2/home/inf ormation.cfm
Windows NT 4.0 server racle O
Jim Kresl, Director, Research Information Services Scott Rose rose@cs hundreds http://www.cs.washington.edu/lab/s ervices/spam/ Unix postgresql
Provost
SOM
No
6 1
SOM
Production C&C/OIM C&C/OIM CSE Business Office Planning and Budgeting CSE Business Office
Role: SO Salary Revision System Track job titles, anniversary dates, payroll data, promotion history, etc State budget information, including budget revisions, position lists, and budget summary information. Budget planning system for funds the Budget Office provides centrally to units. Budget information interfaces to FAS and becomes budget amount. <0> What type of data? => Record of all known stolen equipment <0> Size/volume of data? => 205 records to date, 11 fields each <0> Data used for? => Track type of items stolen, dept. risk and if they report via 1024 form <0> Update freq? => Weekly <0> How
cjnurse@u.washington. edu Unisys MCP Chris Cunnington chris@cs 3 Unisys MCP Windows DMS II MS Excel COBOL SURE paper, green screen
Provost
Engineering
No
HRMIS
HR & Payroll
Production
CSE
State Budgeting System
63,281
OIM
Provost
Yes
Finance & Budget
Production
C&C
C&C/OIM
C&C/OIM
P&B
Linda Barrett, Director, Budget Operations
http://www.washington.edu/admin/a dminsystems
homegrown
mainframe (keynes.u.washington.edu) UnisysMCP
COBOL
SURE
Stolen Equipment
485
No
Finance & Budget
Storage Storage Services Administration
230 OIM
systems inventory.xls OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl
Facilities Services
No
4 1
Production
C&C C&C/OIM
C&C C&C/OIM
FS Transportation Services Storage Services management
Heidi Gustafson Anne Eskridge, Property and Transport Services Manager
Nebula G: drive
MS Access
unix rooster@u.washington. edu
unix
Informix
Informix 4GL / DB
Informix 4GL
Fat Client
Stranger Server
686
Provost
SOM
No
SOM
Production
Student Directory Mgmt Student ID card Production
123 97
ENG
Student Personal Services Student Photo ID System Student Progress Worksheets Student Reporting Tools
461,85 900 853 122
OIM
ENG
systems inventory.xls systems inventory.xls OIM Inventory,systems inventory.xls,ITRSG needs assessment appendices.doc tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls systems inventory.xls
Provost Provost
Engineering Student Affairs
Engineering Housing & Food Services
No Yes
2 1
UWDirectory
Role: SO CSE - Permits students to specify how and to whom their directory information is displayed (name, web page, email, photo, etc.) Department HFS HFS Self-service applications used by students to register, review financial aid, pay tuition, order transcripts, etc. This is the database for the student ID photographs. Student progress tracking for advisors (both staff and faculty). Generate report from student data. CSE - Track different sets of student through their time and the UW. Used for matching with mentors, matching with tutors, grant request and reporting. WebDAV interface for the student file server
Production
Provost UW Tacoma Chancellor Provost Provost
Student Affairs UW Tacoma Architecture and Urban Planning Engineering
University Registrar UW Tacoma Registrar Architecture and Urban Planning Engineering
Yes Yes No No
1 1 2 2 SDB SDB
Students, Teaching & Learning Students, Teaching & Learning Students, Teaching & Learning Students, Teaching & Learning
C&C/OIM
C&C/OIM John Stevens
Student Affairs, Enrollment Services-Registrar Registrar Office, UW Tacoma
Windows Bobbe Miller-Murray 2300 20 Legend Data Systems
Windows
DMS II, SQL Server
Jscript, C#, ASP. ASP.NET VI; Vis Studio .NET
Web
MS Excel, Filemaker Pro
Student Tracking Tools Students (WebDAV)
124 970
ENG
systems inventory.xls 2006-4-2ISFutures_Inventorya.xls OIM Inventory, systems inventory.xls OIM Inventory systems inventory.xls ISFutures_InventoryCSE-20060407.xls tbl-2006-3-29ISFuture_Inventory-a-xls
Engineering UW Bothell
Engineering UW Bothell Information Systems
No Yes
2 1
Students, Teaching & Learning Communications, Infrastructure & Middleware Production N/A UW Bothell Network Operations UW Bothell Information Systems Transportation Services
Surplus Property Administration Surplus Web Request Symplicity (Law School License) System Alerts TA Assignments
231
OIM OIM
Facilities Services
Yes
1 1 2 2 2
Production
C&C
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
136 1144 885 ENG
Law School Engineering Arts and Sciences
Law School Computer Science and Engineering Sociology
No No No
HR & Payroll Communications, Infrastructure & Middleware Students, Teaching & Learning Production Production CSE Sociology CS Lab Sociology CS Lab Sociology
Surplus Property management Surplus Equipment requests Employer job posting, student resume posting and job search. Online notices about significant computer system problems Plan and track TA assignments in the department.
UW Bothell Network Operations Anne Eskridge, Property and Transport Services Manager
1200
Workstation unix unix, windows
Windows Server unix unix, windows
N/A Informix Informix
IIS web server Informix 4GL / DB ASP Informix 4GL Visual Studio 6.0 Fat Client Web
Scott Rose Kevin Mihata
rose@cs
hundreds 2
http://rtfm.cs.washington.edu/cgibin/wreq/req3?list Windows PC http://norfolk.cs.washington.edu/htbi n-post/education/taassignment/ta.cgi http://norfolk.cs.washington.edu/htbi n-post/education/taassignment/bandes.cgi http://norfolk.cs.washington.edu/htbi n-post/education/taassignment/teval.cgi
Unix
flat-file (wreq) MS Excel
Windows XP Pro SP2 Microsoft Excel
TA assignments
1103
ENG
Tacoma Campus SIS
436
Tax Forms (Tax SQL database) Taxes Teaching & Learning Systems
1195
OIM OIM
ISFutures_InventoryCSE-20060407.xls ITRSG needs assessment appendices.doc OIM Inventory, ISFutures_Inventorytemplate_0421.xls OIM Inventory systems inventory.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls
Provost
Engineering
No
Production
CSE
CS Lab
CSE Advising Office
Manage assignment of TAs to courses and reporting thereof; manage "Bob Bandes" TA award; manage TA observation/evaluation
Scott Rose
rose@cs
100
Unix
postgresql
UW Tacoma
UW Tacoma
Yes
Production
Tacoma IT
Tacoma IT
Tacoma IT
Payroll
No
2 1 2
HR & Payroll
Production
C&C / Payroll
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
Payroll Student Fiscal Services
Student Information System for the Tacoma Campus Web system to maintain tax form data, eg W2s, and handle reprints. Used to reconcile year-end tax reporting and reprint Payroll tax forms Heather Norberg Stewart Web-based service for viewing qualified education expenses via IRS Form 1098-T Plan instructors for scheduled courses, report on CSE course schedule using shadowed UWSDB and local data. Provide online access to research technical reports published in the department <0> What type of data? => Information on securities (mostly non-public) that the UW holds as a result of the Office of Intellectual Properties and Technology Transfer licensing of intellectual property including an equity positions as part of the compensa
12
NT Windows
NT Windows
SQL Server DMS II
ASP.NET ASP
Visual Studio .NET Vis Studio.NET
Web Web
114
Provost
Business School
Business School
No
Vendor (Blackboard) http://norfolk.cs.washington.edu/htbi n-post/education/cr/sched.cgi http://www.cs.washington.edu/rese arch/tr/techreports.shtml
teaching schedule Tech Report Library
1102 1114
ENG ENG
Provost Provost
Computer Science and Engineering Computer Science and Engineering
No No
2 2 Research
Students, Teaching & Learning Research & Grant
CSE CSE
CS Lab CS Lab
CS Lab CS Lab
Scott Rose Fred Videon
rose@cs fred@cs
0 1000+
Unix Unix
postgresql postgresql
Technology Transfer database Temporary Employee threshold tracking Temporary Services
538 925 264
TERIS/CARE Northwest Tessitura (Public Performing Arts Ticketing System)
706 860
tbl-financialmanagement-decisionsupport-inventor from-joe-kittleson20060330.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tbl-2006-3-29ISFuture_Inventory-a-xls
Executive Vice President Executive Vice President Executive Vice President
Financial Management Human Resources Human Resources
Treasury HRIS Training and Development
No No No
2 2 4 HRMIS
Finance & Budget HR & Payroll HR & Payroll
Randy Lewis
nebula
MS Excel
Production
C&C
C&C
HR polifka@u.washington. edu 30 http://www.tessiturasoftware.com/in dex.asp Impresario LLC Several servers and many individual workstations. Server Windows Server SQL Five servers.
Provost Provost
SOM Arts and Sciences
SOM - Pediatrics Meany Hall for the Performing Arts
No No
6 2 ticketing for Meany
Production Production Public Performing Arts (Meany Hall) Public Performing Arts (Meany Hall)
Textbooks Time Collection System Time Collection System (Kronos) Time Reporting Time Schedule (Time Schd) Time Schedule construction
OIM 107 91 OIM OIM OIM
OIM Inventory systems inventory.xls systems inventory.xls OIM Inventory OIM Inventory OIM Inventory
Provost Provost
University Libraries Student Affairs
Library Housing & Food Services
No No
1 4 2 1 1
C&C/OIM HR & Payroll HR & Payroll Production Vendor C&C/OIM C&C/OIM Students, Teaching & Learning Production C&C C&C/OIM
C&C/OIM HFS C&C/OIM C&C/OIM C&C/OIM
Registrar HFS Payroll
Role: SO A comprehensive suite of ticketing, marketing, development and fundraising tools . Rita Calabro Web-based service that allows students to view University Bookstore offerings for a specific course section
Windows
Windows
DMS II
Jscript, ASP
Vis Studio
Web
Student Affairs
Yes
University Registrar (Room Assignments and Time Schedule Office)
Time Schedule Update Time Schedule web page generation Timeberline
82 1211
OIM OIM
OIM Inventory OIM Inventory FAMS Inventory.xls
Student Affairs Capital Projects Office
University Registrar Capital Projects
Yes No
1 1 4
Production
C&C vendor
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
University Registrar (Room Assignments and Time Schedule Office) Registrar
Entry of Positive and Exception time by departments Web pages providing Time Schedule information including Schedule Finder Web-based staff service for course and room setup Web-based staff service to modify course and room setup. Enables faculty and staff to update course enrollment limits, registration restrictions and requirements, course comments, and withdraw courses in the Time Schedule. Perl script to create TS web pages nightly Estimating
NT Windows Robert Jansson 235 Windows
NT Windows Windows
SQL Server DMS II DMS II
ASP/SQL/J++ Com/DFDS Jscript, ASP C#, ASP.NET
Visual Studio 6.0 Vis Studio Vis Studio.NET
Web Web Web
Robert Jansson
328
Windows Linux (via CSE NetID) http://www.cs.washington.edu/htbinpost/lab/ktimecard.cgi (via UW NetID) https://www.cs.washington.edu/htbi n-post/lab/UWNetID/ktimecard.cgi unix unix
Windows Linux
DMS II NA
Jscript, ASP Perl
Vis Studio/SQL
Web NA
timecard Training Training & Development (C&C)
1120 1214 196
ENG OIM
ISFutures_InventoryCSE-20060407.xls FAMS Inventory.xls systems inventory.xls
Provost Executive Vice President Vice President C&C
Engineering Capital Projects Office C&C
Computer Science and Engineering Capital Projects C&C
No No Yes
2 4 1
UW Timesheet
HR & Payroll Students, Teaching & Learning HR & Payroll
CSE C&C C&C/OIM
CS Lab C&C/OIM
CSE Business Office C&C
Reporting of hours by CSE hourly employees and generate reports thereof Tracking Training Course registration web for Human Resources. Jointly with C&C Training. System C&C used for its own T&D short courses and then repurposed for UW HR T&D Tracks training requirements and certification to perform certain work. Web-based service that allows entry and articulation of transfer credit from a WA Community College <0> What type of data? => Items transferred out of the UW <0> Size/volume of data? => 59 to date, 9 columns each <0> Data used for? => Track approval/denial of asset transfers to outside entities <0> Update freq? => Weekly <0> How used/purpose? => Verifie <0> What type of data? => contact information on investment managers and other consultants <0> Size/volume of data? => 1.5 megabytes <0> Data used for? => communication to and control of investment managers, mailing lists <0> Update freq? => as needed <0> <0> What type of data? => financial data on UW's investments; performance data (returns, risk characteristics, index returns) and accounting information <0> Size/volume of data? => 5,500 megabytes <0> Data used for? => scheduled endowment performance repo Keynes Authorization using ASTRA The TSAR project will extend ASTRA authorization service to Keynes applications (FIN, PAS, BGT and possibly HEPPS, SDB, etc.) following the distributed management model. This project seeks to:
Scott Rose OIM
rose@cs
50
Unix unix unix
gdbm Informix Informix Java Java Web Web
Training & Development (HR) Training Management Software
265 217
OIM
OIM Inventory, systems inventory.xls systems inventory.xls
Human Resources Facilities Services
Training and Development Facilities Services
Yes No
1 3 HRMIS
HR & Payroll HR & Payroll
C&C Vendor
C&C/OIM
C&C/OIM FS
HR FS
Paul Smith, Technology Officer
Transfer transcript articulation
OIM
OIM Inventory
C&C/OIM
C&C/OIM
Undergraduate Admissions
Windows
Windows
DMS II
Jscript, ASP
Vis Studio
Web
Transfers Out (UWMC)
500
No
Finance & Budget
Heidi Gustafson
Nebula G: drive
MS Excel
Treasury contact database
541
Treasury
No
Joanne Matson
nebula
MS Access
Treasury data warehouse
539
Treasury
No
Finance & Budget
Cathy Billings
local server in Treasury area
sql- access tools include BRIO, SAGENT
TSAR
1226
Vice President C&C
C&C
C&C: Infrastructure
No
Development
TUITION REMITTANCE
534
Tumor Vaccine Group turnin
656 1105 ENG
tbl-financialmanagement-decisionsupport-inventor Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls
No
Finance & Budget
Distribute authorization m <0> What type of data? => SUMMARY OF TUITION PAYMENTS <0> Size/volume of data? => SMALL <0> Data used for? => CREATE REPORT TO STATE <0> Update freq? => QUARTERLY <0> How used/purpose? =>
http://www.washington.edu/computi ng/astra/TSAR/
Tess Domingo-Herrera rcs4@u.washington.ed u Dan Boren boren@cs https://pascal.cs.washington.edu/cg 450 students , 20 staff (per quarter) i-bin/uwnetid/TurninAdmin/
NEBULA
MS Excel
Provost Provost
SOM Engineering
SOM - Medicine - Oncology Computer Science and Engineering
No No
6 2
Production Production CSE CS Lab CS Lab
Unclaimed /Escheated Property undergrad advising management
482 1127 ENG
tbl-financialmanagement-decisionsupport-inventor ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls
Financial Services Computer Science and Engineering
No No
3 2 SDB
Finance & Budget HR & Payroll Production CSE CS Lab CSE Advising
undergrad research tracking
1112
ENG
Provost
Engineering
No
Teaching
Research & Grant
Production
CSE
CS Lab
CS Lab
undergrad tutor matching Undergraduate Application Uniform Access Infrastructure
1130 132 1221
ENG
ISFutures_InventoryCSE-20060407.xls systems inventory.xls tmildon
Provost Provost Vice President C&C
Engineering Information School C&C
Computer Science and Engineering Information School C&C
No No No
2 2 5 SDB
HR & Payroll Students, Teaching & Learning Communications, Infrastructure & Middleware
Production
CSE
CS Lab
CSE Advising
Role: SO Accept and optionally compile homework submissions for class projects. <0> What type of data? => Unclaimed Property Records for Last 3 Years <0> Size/volume of data? => 5.26 MB <0> Data used for? => Auditing Dept, Our Own Internal Processes <0> Update freq? => Daily <0> How used/purpose? => Management and tracking of student and applicant data by academic advisors Students enter requests for undergrad research online, faculty approve them online. Entry codes sent automatically via email Students submit requests to be tutored in classes. Grad students offer to serve as tutors. Advisor uses tool to create groups and pair students with tutors. Emails set to group members. Used to accept Informatics Admissions Applications. <0> What type of data? => Archived information on UCIRO complaints and inquires <0> Size/volume of data? => <0> Data used for? => Historical complaint and inquiry data <0> Update freq? => No longer updated; as of 1/1/05 this data maintained in RiskMaster Temporary Services
Windows
flat-file
Cathy Sleipnes Dan Boren boren@cs 3 http://norfolk.cs.washington.edu/htbi n-php/advising/ugrad/index.php http://norfolk.cs.washington.edu/htbi n-php/students/ugrad/research/ http://norfolk.cs.washington.edu/htbi nphp/advising/ugrad/tutor_matching. php
Network Unix
MS Access postgresql
Dan Boren
boren@cs
20/quarter
Unix
postgresql
Dan Boren
boren@cs
30/quarter
Unix
postgresql
University Complaints & Investigations Resolutions Office System 520 University Temp Svcs OIM OIM
Unix Servers URL Source
664 OIM
OIM Inventory, tblfinancial-managementdecision-supportinventor OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl OIM Inventory ISFutures_InventoryCSE-20060407.xls 2006-4-2ISFutures_Inventorya.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls OIM Inventory, systems inventory.xls systems inventory.xls OIM Inventory tmildon
University Attorney General Executive Vice President Financial Management Risk Management No 1 1 Access to Information, Reporting & Business Intelligence Other C&C/OIM C&C/OIM C&C/OIM C&C/OIM
Windows Terry Taft Harter windows hearsey@u.washington .edu Windows http://www.cs.washington.edu/lab/lo cal/support/docs/uwcseacct_proces s.html
Windows
MS Access
MS Access
MS Access
Fat client
University Temporary Services
windows
SQL Server
ASP
Visual Studio 6.0
Web
Provost
SOM
SOM - Microbiology
No
6 1
SOM
Production C&C/OIM C&C/OIM Student Team
Role: SO GAC component that retrieves the HTMLl source of a given web page.
Windows
n/a
C#
Vis Studio
n/a
user-rec
1145
ENG
Provost
Engineering
No
Production
CSE
CS Lab
CS Lab
UW Application for Graduate Admission UW Calendar
938 203
Provost Vice President C&C
Graduate School C&C
Graduate School C&C: Architecture & System Engineering
Yes No
1 4
Students, Teaching & Learning Communications, Infrastructure & Middleware
Production
Graduate School
Graduate School
Graduate Admissions
Manage CSE computer accounts Web-based admissions application for graduate and graduate non-matriculated status. Allows applicant to complete form, pay application fee and check status using web site.
Scott Rose
rose@cs
10
Unix
postgresql
John Drew
17000
web-based
online help not publicly available
web farm & clustered SQL servers Windows server
SQL Server 2000
ASP/VBScript
UW CCER INFORMATION SYSTEM UW Clinics Patient Billing System (EPIC)
637 60
Provost Provost
SOM - Medicine - General Internal Medicine Medical Affairs
No No
6 6
Role: SO MCIS MCIS Web credit card payment engine
kirang@u.washington.e du Windows 2000 Server Windows 2000 Server ASP, Java (J++), SQL Server Java
SQL Server
Visual Studio 6.0
Web
UW Credit Card Payment UW Directory UW Directory UW Domain Forest
198 199
OIM
Vice President C&C Vice President C&C
C&C C&C
C&C C&C
Yes Yes
1 1 1 5
Finance & Budget Communications, Infrastructure & Middleware
C&C C&C
C&C/OIM
C&C/OIM C&C C&C/OIM C&C
C&C C&C Publication Services C&C
OIM 1219
C&C/OIM Communications, Infrastructure & Middleware Production C&C
Vice President C&C
C&C
C&C: Infrastructure
No
Online directory of faculty, staff, and students. Data for web-based lookup of UW faculty and staff provide NT domain forest for UW campus Provide enterprise-level domain services The authoritative name servers for 'labs.washington.edu' are: hanna.cac.washington.edu 140.142.5.5 marge.cac.washington.edu 140.142.5.13 labs.washington.edu: SOA (Start of Authority): origin = han
OIM OIM
unix
unix
Informix
Web
UW Domain Forest; Labs Domain UW Events Ticketing System
1220 47
UW GeneTests Production Servers
708
UW Genome Center
588
UW MCRC Research computers UW Medicine Clinics Clinical Systems (EPIC) UW Physicians Patient Billing System UW Physicians Payroll System UW Police System UW SCNIR (Severe Chronic Neutropenia International Registry) UW Tacoma Keybank Development Center Student Information System
638 146 58 59 183
639
953
tmildon systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl systems inventory.xls systems inventory.xls systems inventory.xls systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl 2006-4-2ISFutures_Inventorya.xls
Provost
Office of External Affairs
Media Relations and Communications
No No
no listing on web 4
Communications, Infrastructure & Middleware Finance & Budget
Provost
SOM
SOM - Pediatrics
No
SOM
Production
Role: SO
bwil150n@u.washingto n.edu bovee@u.washington.e du
Provost
SOM
No
SOM
Production
Role: SO
Provost Provost Provost Provost Executive Vice President
SOM School of Medicine School of Medicine School of Medicine Business Services
SOM - Medicine - General Internal Medicine Department of Medicine Medical Affairs Medical Affairs Business Services: University Police
No No No No No
6 2 6 6 4
SOM Clinical Finance & Budget Finance & Budget HR & Payroll
Production Production Production MCIS MCIS MCIS MCIS
Role: SO
bim@u.washington.edu
Provost
SOM
No
SOM
Production
UW Tacoma
UW Tacoma
Yes
SDB
Production
John Stevens
Sandy Larson
Role: SO This is a FoxPro database to keep track of all the students taking non-credit courses at UW Tacoma.
tmarre@u.washington. edu Aceware Systems
Sandy Larson
SOM
System-name UW/HMC Clinical Systems (Mindscape/EPIC)
ID 61
Tag
source-file systems inventory.xls
Organization Provost
College, School or Office School of Medicine
Division Medical Affairs
TIER 6
Shadow Sys?
System-Type Clinical
Status Production
Developed-by
Who-Operates-System
description-function Maintain local inventory for computer and data communications software and hardware. This database system is intended to assist local computing and administrative staff in maintaining a more up-to-date inventory of data processing equipment than the previous adhoc system. It is by no means comprehensive and was not developed in resp Meeting and departmental resource scheduling. This system is the department's meeting/resource scheduling application. Each faculty/staff uses a local client application on their desktop computer to access the centralized Meeting Maker server. Authorization system (pre-ASTRA). All security access for all Payroll's online systems goes through this system currently Operates the UW Bothell Website and internet services
Contact-Person
number-of-users
Vendor-Name
Hardware Platform
Operating System
Database software
Language
User Interface
UWAA Computing Inventory
951
2006-4-2ISFutures_Inventorya.xls
Provost
Alumni Association
Alumni Association
No
Development
Local IT
Local IT
Brian Leverson
desktop computer
Windows XP Pro
MySQL
OCS Inventory/GLPI
UWAA Meeting Scheduling
952
UW Authorization System UWB.edu (Curly, Nus, Nassau, Eris, Heimdall)
1197 974
OIM
UWH Fax server
601
2006-4-2ISFutures_Inventorya.xls OIM Inventory, ISFutures_Inventorytemplate_0421.xls 2006-4-2ISFutures_Inventorya.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Provost
Alumni Association
Alumni Association
No
Event tracking and reservations will be replaced by ASTRA
Production
UWAA IT
UWAA IT
Brian Leverson (brian@aa.washington.ed u)
40
PeopleCube
server
Apple OS X Server
Proprietary
Meeting Maker
Payroll UW Bothell Web Services
No No
1 5
Communications, Infrastructure & Middleware Communications, Infrastructure & Middleware
Production Production N/A
C&C/OIM
C&C/OIM UW Bothell Web Services
Payroll UW Bothell Web Services
Christa Woodhull UW Bothell Web Services ashep@u.washington.e du
unknown 1700 https://www.uwb.edu https://www.uwb.edu
NT
NT
SQL Server MySQL
ASP.NET Perl, Mason
Visual Studio 6.0
Web
server and workstation Red Hat Linux
Provost
SOM
No
SOM
Production
UWHIRES
260
OIM
UWHIS
617
OIM Inventory, systems inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Human Resources
Human Resources
Yes
HR & Payroll
Production
Vendor
C&C/OIM
C&C/OIM
HR
Role: SO UW employment recruiting system. The UW's employment site enables UW employees and external candidates to confidentially search and apply for jobs, and manage their employment application activities.
NT peggieg@u.washington .edu
NT
SQL Server
DTS Packages
Web
Provost
SOM
No
SOM
Production
UWise
72
systems inventory.xls from-joe-kittleson20060330.xls systems inventory.xls from-joe-kittleson20060330.xls
Provost
Office of Research
Sponsored Programs
Yes
Research & Grant
Development
Vendor
ORIS
ORIS
UWMC Nurse time collection system (Filepro) UWMC/HMC Time Collection Systems UWRP vendor transmittal
913 55 926
UWMC Provost Executive Vice President
UWMC School of Medicine Human Resources
UWMC Human Resources Medical Affairs Benefits
No No No
2 6 2
HR & Payroll HR & Payroll HR & Payroll Production Vendor? MCIS MCIS
Role: SO routing, reviewing, and managing Creating, applications from researchers to the UW Human Subjects Review Committees/ Institutional Review Boards (IRB). Process review changes resulted from the OHRP audit. Jim Kresl, Director, OSP put a hold on development and production Research Information unt Services UWMC Nurses have a separate system for time and leave from TBA that also generates files for HEPPS to process for payroll. Feeds HEPPS. UWMC is served by HEPPS directly, there is no UWMC payroll system
UWSDB
428
ITRSG needs assessment appendices.doc
Provost
Student Affairs
Yes
SDB
Production
C&C Student Systems
C&C Student Systems
Developed in house. Relational database (daily copy of the SDB). Microsoft SQL Server. Supports analytical and transactional systems in both central and departmental offices. Readonly. Andrew Hummel
150
http://depts.washington.edu http://ucs.admin.washington.edu/dw /reptreq/datawarehousedefi http://depts.washington.edu/reptreq/for p nitions.htm ms/uwsdb_access_request.pdf
homegrown
server (siriussql.admin.washington.edu) Windows Server
SQL Server SQL Server Enterprise Manager, MS Access
UWSDB UWSDB shadow Valicert/PGP FTPs 1099
OIM ENG OIM
OIM Inventory ISFutures_InventoryCSE-20060407.xls OIM Inventory OIM Inventory, systems inventory.xls OIM Inventory tbl-2006-3-29ISFuture_Inventory-a-xls tbl-2006-3-29ISFuture_Inventory-a-xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
1 Provost Engineering Computer Science and Engineering No 2 1 SDB Students, Teaching & Learning Production CSE
C&C/OIM
C&C/OIM CS Lab C&C/OIM
Registrar CS Lab
C&C/OIM
VEBA Management Vendor Payment System Verinform Visiting Committee Database visiting graduate student system visitor appointments
262
OIM OIM
Human Resources
Human Resources
No
1 1
HR & Payroll
Production
C&C
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
Benefits/Payroll CCBF
912 869 1131 1108 ENG ENG
Provost Provost Provost Provost
SOM Arts and Sciences Engineering Engineering
Department of Medicine: Clinical Economics Computer Science and Engineering Computer Science and Engineering
No No No No
6 3 2 2
SOM Access to Information, Reporting & Business Intelligence HR & Payroll Students, Teaching & Learning Production Production Production Economics CSE CSE Economics CS Lab CS Lab Economics CS Grads CS Lab
Operational data storage of student information for campus depts Shadow enrollment and schedule data from the UWSDB, for use by many other dept. systems. Scott Rose DIS File Transfer Voluntary Employee Beneficiary Association. Tax-free medical expense account funded by the 25% sick leave cash-out at retirement. Misc. telecomm invoice payment (cell, pager, etc.) Verinfrom is used to track the active hours for Residents and Fellows for UW Medicine. Tracks information about members of the Economics Visiting Committee Beth Altman Support post-admission graduate student recruiting Scott Rose Make appointments with visitors Manage occupancy of short-term visitor offices in the Allen Center Manage requests for long-term visitors; under development Manage applications for participation in the VMWB workshop Fred Videon
Windows rose@cs 2
Windows Windows, Unix
SQL Server postgresql File Server
J++ Com DIS File Transfer C#, ASP.NET
Visual Studio 6.0
NA
NT windows 2k3 60 1 rose@cs fred@cs 80 http://www.cs.washington.edu/htbinpost/unrestricted/visitors_redirect.c about 300(faculty/staff/grads) gi http://www.cs.washington.edu/htbinpost/space/office2.cgi/www/lab/offic 5 e/office.cfg http://norfolk.cs.washington.edu/htbi 0 n-php/admin/visit.php http://norfolk.cs.washington.edu/htbi 50 n-post/unrestricted/vmwbapply.cgi Windows PC
NT windows 2k3
SQL Server SQLServer 2000
Visual Studio 6.0 Visual Studio 2003
NA Web
Windows XP Pro SP2 MS Access Unix Unix MySQL postgresql
MS Access
visitor office reservations visitor request VMWB application
1123 1122 1154
ENG ENG ENG
Engineering Engineering Engineering
Computer Science and Engineering Computer Science and Engineering Computer Science and Engineering
No No No
2 2 2
HR & Payroll HR & Payroll Access to Information, Reporting & Business Intelligence
Production Development Production
CSE CSE CSE
CS Lab CS Lab CS Lab
CSE Facilities CSE Facilities CSE Research
Scott Rose Scott Rose Scott Rose
rose@cs rose@cs rose@cs liseq@u.washington.ed u ashep@u.washington.e du
Unix Unix Unix
gdbm postgresql postgresql
Vocational Rehab - Dr. Fraser
672
Provost
SOM
SOM - Neurology
No
SOM
Production
Role: SO
VRC Windows 2000 server Washington State Community and Technical College electronic transcript tracking db Web Conference
603 546
Provost Provost
SOM Student Affairs
SOM - Laboratory Medicine University Registrar
No No
6 4
Production
Role: SO Web Conference-Registraion application: integrated with Web Credit Card. Web front end that C&C offers to departments on campus. It is used for attendees to register for conferences. Web credit card payment engine nightly recurring charge scheduled task CARD <0> What type of data? => CREDIT PAYMENTS AND EXCEPTIONS FOR TUITION PAID BY CREDIT CARD <0> Size/volume of data? => SMALL <0> Data used for? => RECONCILING CREDIT CARD TRANSACTIONS TO SDB AND BANK REPORTS <0> Update freq? => DAILY <0> How used/purpo Web Donation application: integrated with Web Credit Card Web-based service for selected staff to see transaction volumes for certain services Web Store-Purchasing application: integrated with Web Credit Card Web-based service which handles communication between WebCC and SDB.
Windows 2000 Server OIM windows 2k3
Windows 2000 Server
SQL Server
194 Web Credit Card Nightly Recurring Charge
OIM OIM
OIM Inventory OIM Inventory
Vice President C&C
C&C
C&C
No
1 1
Finance & Budget
Production
C&C
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM
C&C C&C
ASP, Java (J++), SQL Server Java (J++)
Visual Studio 6.0
Web
windows 2k3
n/a
Visual Studio 6.0
NA
WEB CREDIT CARDS Web Donation
535
DEL
No
Finance & Budget C&C
Peggy Fitzwater
NEBULA Windows 2000 Server Windows Windows 2000 Server Windows dlange@u.washington. edu liseq@u.washington.ed u Windows 2000 Server Windows Windows 2000 Server Windows
MS Access SQL Server ASP, Java (J++), SQL Server Jscript, ASP ASP, Java (J++), SQL Server C#, ASP.NET Visual Studio 6.0 Web
OIM Web Stats Web Store OIM WebCC/SDB interface OIM OIM
OIM Inventory OIM Inventory
1 1
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM Student Team C&C
Vis Studio Visual Studio 6.0
Web Web
OIM Inventory OIM Inventory Report of SOM ICR from Richard Meeks - Mar 2006.xl Report of SOM ICR from Richard Meeks - Mar 2006.xl
1 1
C&C/OIM C&C/OIM
C&C/OIM C&C/OIM Student Team
DMS II, SQL Server
Vis Studio
n/a
Webserved Databases
582
Provost
SOM
SOM - Dean's Office
No
SOM
Production
Role: SO
Weiss Lab
669
Provost
SOM
SOM - Neurology
No
SOM
Production
WinAuth
1218
Windows Servers wreq
665 1146 ENG
www.genetests.org X25 (Resource 25 analytics) Xpede
709 545 1210
tmildon Report of SOM ICR from Richard Meeks - Mar 2006.xl ISFutures_InventoryCSE-20060407.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl tmildon FAMS Inventory.xls Report of SOM ICR from Richard Meeks - Mar 2006.xl
Vice President C&C
C&C
C&C
No
Development
C&C
C&C
C&C
Role: SO WinAuth Phase I. Provide enterprise-level domain services. Similar to labs domain, with espanded support.
Provost Provost
SOM Engineering
SOM - Microbiology Computer Science and Engineering
No No
6 2
Production Production CSE CS Lab CS Lab
Role: SO Manage user requests for technical support Scott Rose
scoto@u.washington.e du rose@cs espeseth@u.washingto n.edu Robert Jansson Collegenet ASP service hundreds http://rtfm.cs.washington.edu/cgibin/wreq/req Unix flat-file (wreq)
Provost Provost Executive Vice President
SOM Student Affairs Capital Projects Office
SOM - Pediatrics University Registrar Capital Projects
No Yes No
6 1 2
SOM Access to Information, Reporting & Business Intelligence HR & Payroll
Production Development Vendor vendor Vendor University Registrar
UW Timesheet
Role: SO Utilization/Analytics module for Resource25 system. Timesheets
XServe
724
Provost
SOM
SOM - Surgery
No
SOM
Production
Role: SO
dietiker@u.washington. edu

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Count of College, School or Office College, School or Office Academic HR Alumni Association Architecture and Urban Planning Arts

Total 3 5 5 21 1 4 20 11 1 2 2 73 18 110 1 6 10 22 5 3 1 7 10 1 1 2 1 2 3 6 2 1 12 1 160 46 2 3 27 13 1 625

System-name 1099 MISC System

A&S Dean's Office Mail Server

source-file OIM Inventory 2006-4-2ISFutures_Inventorya.xls

College, School or Office

Provides campus-wide service?

Who-Operates-System C&C/OIM College of Arts & Sciences Dean's Office

description-function Accounts Payable

System Documentation Location

Data Dictionary Location

How to request access to the system

Hardware Platform Windows

Operating System Windows

Arts and Sciences

calendar system; mail server

Communications, Infrastructure & Middleware

College of Arts & Sciences Dean's Office

Academic Data Management enterprise system management db

Access to Information, Reporting & Business Intelligence

Office of the Registrar, Academic Data Management

Office of the Registrar, Academic Data Management

Office of the Registrar, Academic Data Management

Academic Data Warehouse Academic HR Report Database (Board of Regents Report)

ITRSG needs assessment appendices.doc 2006-4-2ISFutures_Inventorya.xls

Access to Information, Reporting & Business Intelligence

University Registrar (Academic Data Management)

Academic Meta Database Academic Personnel Records

tmildon systems inventory.xls

Student Affairs Academic HR

University Registrar Academic HR

Access to Information, Reporting & Business Intelligence HR & Payroll

College of Engineering Department

College of Engineering Academic HR

University Registrar (Academic Data Management) Academic HR

Academic Records Management

Students, Teaching & Learning

Access Control (CSE Computer Labs)

Facilities, Transportation & Space

Executive Vice President

Student Fiscal Services

Finance & Budget

ACH Spreadsheet Active Directory

systems inventory.xls 2006-4-2ISFutures_Inventorya.xls

Executive Vice President UW Bothell Chancellor

Financial Management UW Bothell

Student Fiscal Services UW Bothell Information Systems

Ad Hoc Client Databases admin assistant list

473 1118 ENG

ADMIN001 Admission Application Status Inquiry

Student Affairs Engineering

University Registrar Computer Science and Engineering

Access to Information, Reporting & Business Intelligence HR & Payroll

University Registrar (Academic Data Management) CSE Business Office

Development Environment MS Access

User Interface Fat client

http://depts.washington.edu http://ucs.admin.washington.edu/dw /reptreq/datawarehousedefi http://depts.washington.edu/reptreq/for p/technicalinfo/techinfo.aspx nitions.htm ms/academic-dw-access-request.pdf

Cognos Upfront, Cognos Powerplay

Peggy Fitzwater UW Bothell Network Operations

Andrew Hummel Scott Rose rose@cs tylbrian@u.washington. edu adioso@u.washington. edu

http://depts.washington.edu/reptreq http://norfolk.cs.washington.edu/htbi n-php/admin/AdminAssistants.php

SOM - Genome Sciences

Production C&C/OIM C&C/OIM Undergraduate Admissions

Admissions Application Admissions/Student Services system