2003-2004 Certificacin MM (7053) Juan Carlos Sarrasi-Xavier Rovira TSCM 50-1 parte (12-13)
SAP AG TSCM50 12-1 SAP AG 1999 Contents: Reporting in MM Reporting at Document Level Reporting with the Logistics Information System (LIS)
SAP AG TSCM50 12-2 SAP AG 1999 At the conclusion of this unit, you will be able to: Reporting in MM: Unit Objectives Explain the difference between standard reporting and standard analysis Describe the basics of the Logistics Information System Perform basic standard reporting and standard analyses
SAP AG TSCM50 12-3 SAP AG 1999 Reporting in Material Management: Course Overview Diagram Procurement of Stock Material Reporting in Material Management External Procurement with mySAP SCM Procurement of External Services Subcontracting Basic of Procurement Process Master Data Procurement of Consumable Material
SAP AG TSCM50 12-4 SAP AG 1999 Reporting in MM: Business Scenario Your company monitors all areas regarding possibilities of reducing cost and improving efficiency. The project team analyzes the reporting functionality of SAP R/3 at transaction and document level. The project team wants to find out if the SAP R/3 System is capable of providing management with condensed key indicators for enterprise-relevant processes in a timely manner.
SAP AG TSCM50 12-5 SAP AG 1999 Standard reporting Standard reporting List Purchase order GR doc. Invoice Document entry Document entry Master data Master data Standard Reporting Material Material Vendor Vendor Info records Info records ..... ..... Document Document database database
In Purchasing, you enter a variety of documents. The R/3 System updates these documents and stores them in database tables. In the R/3 System, you can use Standard Analysis to analyze the information contained in the documents. As the employee responsible in Purchasing, you want to obtain an overview of your vendors and purchasing organizations. For example, you want know: Which purchase orders were effected at a particular vendor for a particular period. The number of purchase orders for which you have already received goods. Whether a vendor complies with his or her delivery dates. Whether a goods receipt and invoice receipt are correct. The average value of each purchase order for a purchasing group. You can also carry out analyses for master data, as well as for documents. For example, you can output a list of all purchasing info records for a material or vendor, or you can obtain an overview of the material master records in your enterprise, based on particular criteria. The analyses in the R/3 System provide you with a quick and convenient overview, enabling you to act accordingly.
SAP AG TSCM50 12-6 SAP AG 1999 Scope of List and Selection Parameters Vendor Purch. organization Scope of list Selection parameters Document type Purchasing group Plant Item category Acct assgmt cat. Delivery date Validity key date T-L05B03 1000 BEST INVOICE 1000 Scope of list Description of scope of list ALL :
: : : : BEST : : : : RAHM SelParam Descript. Selection parameters A-ERLEDIGT Completed RFQs : Open invoices : : Open goods receipt : : INVOICE : : : : GR 101 Outline agreements All Purchase orders : : :
Scope of list parameters determine which data is displayed for a document. You can decide whether you want a list in short form or whether it should contain more information (for example, lines for open purchase order quantity and value or the validity period of outline agreements). You can configure scope-of-list parameters in Customizing for Purchasing. The selection parameter determines which purchasing documents the report evaluates. In this example, the system will only evaluate purchasing documents for which you have still to receive an invoice. In Customizing, you can define your own selection parameters. If, at regular intervals, you carry out a particular list display using the same selections, it is worthwhile creating a variant. This reduces data entry time and prevents errors during entry. You can store your own variants or use existing ones. You can define any number of variants for a report.
SAP AG TSCM50 12-7 SAP AG 2002 SAP List Viewer and ALV Grid Control SAP List Viewer ALV Grid Control
The SAP List Viewer and the ALV Grid Control standardize and simplify the handling of lists in the SAP R/3 System. There is a consistent interface and list format available for the lists. Redundant functions are therefore avoided. The ALV Grid Control is not only used to display lists (such as material document lists), but is also used in other transactions (for example, purchase requisitions). Not all lists in the components of the SAP R/3 System use the complete scope of the SAP List Viewer. Some lists also offer particular functions that overlap the scope of the SAP List Viewer. You can change the list display and contents using the layout. To summarize, the essential elements of the SAP List Viewer and the ALV Grid Control are: consistent design of all lists and tables cross-application standardized functions with consistent icons simple creation and change of the layouts Note: Not all lists in the SAP R/3 System are prepared with one of these display tools. For more information about the SAP List Viewer, see the SAP R/3 documentation (Cross- Application Components > General Application Functions; and Basis Components > Basis- Services/Communication Interfaces).
SAP AG TSCM50 12-8 SAP AG 2002 Functions of the ALV / SAP Grid Control Sort (ascending) Total values Subtotal Select detail Set filter Sort (descending) Current layout
The SAP List Viewer and the ALV Grid Control offer the following functions: Select detail: You receive further information about a selected line, and other information that is not shown in the list. Set filter: With the filter function, you can only display the lines that fulfill particular criteria in one or several columns. To set a filter, select one or more columns by clicking on the column header, and select Set filter. In the dialog box, enter the required restrictions for the selected columns. Sort: Lists can be sorted in ascending or descending order. Select the column and choose one of these sort functions. Total values: Within a list, you can total one or more selected columns. You can total both value columns and quantity columns. Generate subtotal: If you have generated a sum for at least one column within a list, you can also generate subtotals. Subtotals can be generated for one or more selected columns without value or quantity columns. Layout: You can use layouts to change how your list is displayed. For more information on this, see the next page.
SAP AG TSCM50 12-9 SAP AG 2002 Layout and Display Variant Change layout Show selected fields Functions Select layout Change layout Save layout Manage layout Change display variant Which fields are displayed for the selected objects and in which order? Functions Select layout Change layout Save layout Manage layout Change display variant Which fields are displayed for the selected objects and in which order? Hide selected fields
You can use layouts to change how lists are displayed. You can then display additional fields from the column set, or hide unwanted fields from the column selection. You can also put the fields in the order you choose, and generate totals. You can also adjust the size of the columns. You have the option of saving these changes as your own layout. You can create your own variants cross-user or user-specifically. SAP delivers standard layouts for your own lists. The screen above shows the dialog box Change layout for the detail list of the material document list. It depends on the particular list whether layouts can be used.
SAP AG TSCM50 12-10 SAP AG 1999 LIS LIS LIS PPIS PPIS PPIS SIS SIS SIS PURCHIS PURCHIS PURCHIS INVCO INVCO INVCO RIS RIS RIS QMIS QMIS QMIS PMIS PMIS PMIS WMIS WMIS WMIS R1 : R4 1988 ------ ------ ------ 1994 ------ ------ ------ MM- MM- PUR PUR SD SD QM QM PM PM PP PP MM- MM- IM IM WM WM R/3 SAP Logistics Information System (LIS)
SAP Logistics offers a range of application-related information systems. All have a standard interface and similar basic functionality. All Logistics information systems have the same type of data retention. A range of special tools and ways of working emphasize the typical character of a data warehouse in the LIS. In Logistics, you can distinguish between the following information systems: SIS Sales Information System PURCHIS Purchasing Information System INVCO Inventory Controlling WMIS Warehouse Management Information System PPIS Shop Floor Information System QMIS Quality Management Information System PMIS Plant Maintenance Information System RIS Retail Information System
SAP AG TSCM50 12-11 SAP AG 1999 Qty Time Info structures Business Intelligence SAP R/3 SAP R/3 SAP R/2 SAP R/2 S012 S012 LIS updating S... S... S039 S039 S001 S001 Online Transaction Processing DATA WARE- HOUSE OLTP OLAP Online Analytical Processing The Logistics Data Warehouse in the SAP System
The information systems in the LIS are continuously supplied with data from the transaction systems (Sales and Distribution, Purchasing, Production, Plant Maintenance, and so on). This level is also known as OLTP (Online Transaction Processing). The data can come from documents in the SAP R/2 or SAP R/3 system, or from non-SAP systems. Important information is stored in the SAP Open Information Warehouse's own database, which is maintained in parallel to the operational systems. As data is updated periodically, the data volume is reduced quantitatively and the information is reduced qualitatively to the sections relevant to statistics. Convenient analysis and reporting tools are available at OLAP level (Online Analytic Processing) for analyzing data.
SAP AG TSCM50 12-12 SAP AG 1999 Info structure: Info structure: Purchasing Purchasing Characteristics Plant Material Vendor Period unit Key figure Monthly Weekly Daily PO quantity PO value No. of deliveries Last purchase order Standard info structures Standard info structures Purchasing Purchasing Production Production S&D S&D Logistics Data Warehouse
The physical tables in the SAP Information Warehouse are information structures, or info structures for short. These have a typical structure. The objects to be analyzed in the real business world go into info structures as evaluation groups in the form of characteristics. Statistical information on characteristics, such as vendor, customer, or material is aggregated. Organizational elements, such as purchasing group, material group, valuation area, plant, or storage location are also used as characteristics in info structures. Time base is another option for aggregation. Data is not only aggregated per characteristic, but also by period. With regard to periodicity, you can aggregate data on a daily, weekly, or monthly basis. The system updates Logistics key figures for each characteristic combination and periodicity. This encompasses quantitative factors informing you of measurable subject matters. Key figures can be cumulated per evaluation group, for example, order quantity, or production order quantity. They can also be a single counter, for example, "number of deliveries". The standard R/3 System contains various info structures for different application areas. You can use convenient tools to group characteristics and key figures into individual info structures to meet your requirements and use separate update programs to fill them with data.
SAP AG TSCM50 12-13 SAP AG 1999 From Document to Analysis Purch. ord. Vendor: 1000 PO date: May 15, 98 10 pcs M-01 at 1100 UNI 11 000 10 pcs M-02 at 1000 UNI 10 000 Info structure in Purchasing Vendor 1000 1000 1100 Material M-01 M-02 M-01 Month 05.98 05.98 05.98 PO val. 11 000 30 000 13 000 Material: M-01 Month: May 98 PO value 11 000 13 000 Vendor 1000 1100 Vendor: 1000 Month: May 98 PO value 11 000 30 000 Material M-01 M-02
When you post a document, as is shown here using a purchase order, the system updates the key figures of the info structures for the relevant characteristic combinations. If there is no data record for the characteristic combination in the document, the system creates a new data record and enters the characteristics and key figures (example: vendor 1000, material M-01, month 05.98, purchase order value 11 000). If the characteristic combination already exists in the info structure, the system increases or decreases the key figures in the data line by the relevant values (example: vendor 1000, material M- 02, month 05.98, purchase order value (old) 20 000 + purchase order value (document) 10 000 = purchase order value (new) 30 000). In the various analyses, lists can be created for all possible characteristic combinations on the basis of data in the info structures.
SAP AG TSCM50 12-14 SAP AG 1999 Flexible analysis Flexible analysis Standard analysis Advanced analysis Advanced analysis techniques techniques Selection versions Selection versions Authorizations Authorizations Hierarchies Hierarchies EWS EWS Early Warning System Early Warning System FI PP MM External data SD Reporting in the LIS
The standard analyses in LIS offer numerous ways of analyzing data. Standard analyses offer a multitude of functions that enable a detailed and specific analysis of data. In each standard analysis, you can use various selection options to determine the scope of data to be analyzed. You can preset the selection of key figures you want to analyze or it can be carried out interactively during the analysis. You can use the Early Warning System (EWS) to look for any unusual situations and react to and correct these in good time. Using flexible analyses, you can individually compile and compress key figures. You can also structure the layout of your report to meet your requirements. For reports, you can also define key figures composed of computing formulas from existing key figures. This means that you can multiply key figures or calculate the quotient of two key figures, for example. The data contained in the list can be converted into graphic format. The Logistics Data Warehouse is open and therefore allows you to carry out analyses using external programs, such as MS-EXCEL or native SQL.
SAP AG TSCM50 12-15 SAP AG 1999 Functions ABC analysis Classification Dual classification Pld act. comparison Cum. freq. curve Correlation Time series Additional information Master data Documents Info jump Purchasing group: Morgan Vendor: Smith Ltd Month PO value 02.1998 03.1998 25 000 35 000 20 000 30 000 Purchasing group: Morgan Vendor PO value Inv. amnt 60 000 40 000 50 000 40 000 Purchasing group analysis PO value Inv. amnt 100 000 200 000 90 000 195 000 Drill down by vendor Purchasing group Morgan Smith Drill down by period Miller Ltd Russell Ltd Inv. amnt Data selection Multiple selection Self-defined hierarchies Selection options Variants Reporting in Standard Analyses
Standard analyses provide a wide range of functions for creating presentations and analyses for the data basis in the LIS. The data basis for a standard analysis is established when you determine an object to analyze (for example, purchasing group, vendor, material group, and so on) and make selections. This data is then organized and can be displayed in an initial list and a variety of drill-down lists. Each analysis can be archived. You can use the standard transactions in the application to display the complete master record or document information from the various drill-down levels of the list. A wide range of functions can be used to individually examine the key figures and characteristic values on which the analysis is based from a business perspective. All the functions for statistical analyses are graphically supported.
SAP AG TSCM50 12-16 SAP AG 1999 You are now able to: Reporting in MM: Unit Summary Explain the difference between standard reporting and standard analysis Describe the basics of the Logistics Information System Perform basic standard reporting and standard analyses
SAP AG TSCM50 12-17 Reporting in MM - Exercises
Unit: Reporting in MM Topic: List Displays and the Logistics Information System
At the conclusion of this exercise, you will be able to: Create list displays for various documents and transactions Interpret the information in standard analyses
To optimize internal processes, you regularly create list displays to inform you about the status of your purchase orders, info records, and other documents in the system. You already use condensed information from the Logistics Information System for your reports to management.
1-1 Open goods receipts Display a list of all the purchase orders for purchasing organization 1000 and plant 1000 for which goods receipts are still open. Limit the search period to the last 24 months. To do this, choose the Document date field (From: Current date24 months To: Current date). Optional: Define for yourself a variant for the purchase order document overview in accordance with these specifications.
1-2 Goods receipts that have been posted You want a list of all material documents for materials T-RM1## to T-RM4## that were placed into storage in plant 1000 using movement type 101 (goods receipt into unrestricted-use stock).
SAP AG TSCM50 12-18 1-3 Analyze purchasing values for purchasing groups You want to use the Purchasing Information System to determine a standard analysis for the scope of procurement for purchasing groups T01 to T18 for the purchasing organization 1000. Limit the analysis period from last month to the current and previous month. 1-3-1 Change the characteristic display You want to display both the name of the purchasing group and the key for the characteristic. Choose the relevant characteristic display.
1-3-2 Add key figures You need information about the number of purchase order items and the number of deliveries. Add these two key figures to the standard analysis. Make a note of the total purchase order value and the total number of purchase order items for your purchasing group T##.
PO value:______________ No. of purchase orders:____________
What amount has already been settled? __________________
1-3-3 Display vendors for a purchasing group With which vendors have you effected purchase orders for purchasing group T##? Make a note of the number of vendors and the total purchase order value. Number_______________ PO value:________________________
1-3-4 Determine the top five purchasing groups Which purchasing groups had the five highest purchase order values during the analysis period? Make a note of the total PO value of the first purchasing group. PO value:______________________________________________
SAP AG TSCM50 12-19 1-3-5 Perform an ABC analysis Determine the most important vendor in terms of purchase order value for purchasing organization 1000 and the purchasing groups T01 to T18. To do this, carry out an ABC analysis for the value key Purchase order value. Choose the percentage total of the purchase order value. Segment A is 70 %, segment B is 20 %, and segment C is 10 %. Look at the complete list for the ABC analysis of the purchase order value. Which vendor has the highest purchase order value?
Before you perform the ABC analysis, make sure you are in the initial list. From the initial list, you then switch the drill-down to the vendor. View Switch drill-down... [X] Vendor
1-3-6 Display the selection log To interpret the result of your analysis correctly, it is important that you know the selection criteria used in the analysis. You should therefore look at the selection log for purchasing group analysis. What is the key and description of the info structure for this analysis? Info structure __________________________________________
1-4 Analysis of storage locations You want to use Inventory Controlling to analyze your storage location stocks and possibly transfer materials that are stored in the wrong place. Check which stocks are located in storage location 0001 of plant 1000. Analysis period: From the current date minus 12 months up to the current month. Choose the drill-down by material group and display as a graphic the receipt quantities per material group. Expand for each month the material group with the greatest receipt quantity and display the materials for the month that has the greatest receipt quantity. Create a top-ten list in terms of the consumption quantities.
SAP AG TSCM50 12-20 Reporting in MM - Solutions
Unit: Reporting in MM Topic: List Displays and the Logistics Information System 1-1 Open goods receipts Logistics Materials Management Purchasing Purchase Order List Displays By Vendor
Vendor (No entry) Purchasing organization 1000 Scope of list BEST Selection parameter WE101 Purchasing group (No entry) Plant 1000 Document date (Period within the last 24 months)
1-2 Goods receipts that have been posted Logistics Materials Management Inventory Management Environment List Displays Material Documents
Material T-RM1## to T-RM4## Plant 1000 Movement type 101
SAP AG TSCM50 12-21 1-3 Analyze purchasing values for purchasing groups Logistics Materials Management Purchasing Purchase Order Reporting Purchasing Information System Standard Analyses Purchasing Group Alternatively: Logistics Logistics Controlling Purchasing Information System Standard Analyses Purchasing Group
Purch. organization 1000 Purchasing group T01 to T18 Analysis period (Current month and previous month)
1-3-1 Change the characteristic display Settings Char. display Key and description If the column width is not sufficient to display the characteristics, you can increase the width by double-clicking the relevant column and entering a higher value for the width. 1-3-2 Add key figures Edit Choose key figures Select the key figures PO items and Deliveries in the stock list and add them both to the selection by choosing [;] . 1-3-3 Display vendors for a purchasing group Select your purchasing group and expand it by vendor. ( View Drill- down by Vendor or choose [Drill-down by...]) 1-3-4 Determine the top 5 purchasing groups Navigate to the original list for all purchasing groups via View Basic list Select the column that shows the purchase order value and choose [Top n...]. Restrict the number to 5 purchasing groups.
SAP AG TSCM50 12-22
1-3-5 Perform an ABC analysis Go to the basic list again and then switch the drill-down to display by vendor. Select the PO value column. Choose Edit ABC analysis and the Total PO value strategy (%). Accept the proposed segment sizes. In the graphic displayed, you can look at the segment overview or the individual segments in the list display. 1-3-6 Display the selection log Extras Selection log The info structure is S011 Purchasing groups
1-4 Analysis of storage locations Logistics Materials Management Inventory Management Environment Inventory Controlling Standard Analyses Storage Location Alternatively: Logistics Logistics Controlling Inventory Controlling Standard Analyses Storage Location
Plant 1000 Storage location 0001 Analysis period (Current month including the past 12 months)
Switch the drill-down to selection by material group by choosing [Switch drill- down...] (or View Switch drill-down). To go to the graphic display, choose [Graphic...] (or Goto Graphic). Select the group with the highest receipt quantity and expand it by month by choosing [Drill-down by...] (or View Drill-down by). Choose the month that has the greatest receipt quantity and expand it by material. Select the column that shows the consumption quantities and choose [Top n...]. In the Number field, enter the value 10.
SAP AG TSCM50 13-1 SAP AG 2002 Brief Explanation of 'Supply Chain Management' External Procurement and EBP (overview) External Procurement and APO (overview) Subcontracting Contents: External Procurement with mySAP SCM
SAP AG TSCM50 13-2 SAP AG 2002 Specify the main elements of Supply Chain Management (SCM) Outline an external procurement process with EBP Explain an external procurement process with an APO connection At the conclusion of this unit, you will be able to External Procurement with mySAP SCM: Objectives
SAP AG TSCM50 13-3 SAP AG 1999 External Procurement with mySAP_SCM: Course Overview Diagram Procurement of Stock Material Reporting in Material Management External Procurement with mySAP SCM Procurement of External Services Subcontracting Basic of Procurement Process Master Data Procurement of Consumable Material
SAP AG TSCM50 13-4 SAP AG 2002 Increased reaction to customer requirements with minimal costs You company does not assemble ignition systems, you sent the parts to a subcontractor for assembly. Manufacturer Distribution Vendor Information flow Retail Consumer Optimization of supply chain CASHFLOW Transfer Transfer Transfer Transfer The Supply Chain from Vendor to Customer
Supply Chain Management includes the management of the material, information and capital flows in a network consisting of vendors, manufacturers, distributors and customers. The coordination and integration of this flow within a company and between companies are vital for effective supply chain management. Reasons for supply chain management: Decrease in delivery costs for end results and raw materials Improvement of customer service Significant decrease of warehouse stocks Use of all resources to the advantage of the company.
SAP AG TSCM50 13-5 SAP AG 2002 The mySAP Supply Chain Management Solution External Procurement Procurement Delivery Sales and Logistics Manufacture Production Supply Chain Design Strategy Sales and Delivery Planning Planning Supply Chain Performance Management Supply Chain Event Management S u p p l y
C h a i n
C o l l a b o r a t i o n S u p p l y
C h a i n
C o l l a b o r a t i o n Partner Partner Customer Vendor
mySAP Supply Chain Management (SCM) is an extensive solution that enables a company to plan and realize products or services efficiently throughout the entire life cycle. This solution supports a synchronized and close interaction between all departments (and people) affected in a supply chain. In this complete solution, customers, sales, production planning, production, inventory control, logistics, purchasing, and vendors are involved. An important focal point is the processing of cross- company and cooperating planning and procurement processes. This processing also enables a link to open marketplaces. Within mySAP.com, the mySAP Supply Chain Management solution supports the complete range of company scenarios and roles in connection with mySAP Enterprise Portal and Marketplaces. The following cross-company (collaborative) and internet-based (e-)scenarios should also be mentioned here: Cross-company requirements planning Cross-company delivery planning Cross-company procurement (EBP, B2C) e-quotation processing e-order management.
SAP AG TSCM50 13-6 SAP AG 2002 SCM: Procurement Scenarios EBP XML Vendor Catalog Marketplaces R/3 Back-End APO Invoice Production planning Invoice Confirmation (GR) RFQ Purchase order Workflow: approval Shopping cart PReq/pur. order or reservation Materials planning FI, CO Goods receipt or service entry Inventory Mngmnt
SAP AG TSCM50 13-7 SAP AG 2002 Enterprise Buyer Professional (EBP)
SAP AG TSCM50 13-8 SAP AG 2002 Typical Roles in EBP
approve or reject RC requests Manager navigate through online catalogs create a shopping cart place purchase orders or save the shopping cart check the status Employee receive purchase orders confirm goods delivery or supply external services create invoices Vendor accept articles (GR) check invoices Employee
The employees in your company are responsible for the procurement of goods and services that you need for your work area. The Purchasing department is therefore relieved of this work and can concentrate on strategic tasks, such as contractual negotiation. The employees either look in the catalogs for suitable materials or services, or enter the requirement directly in the entry screen and create a shopping cart. You can either save this requirement or assign a purchase order. As soon as an order has been placed, the Enterprise Buyer System checks whether the requirements coverage request needs to be approved. If the manager rejects the request, the employee receives this information from a work item in the inbox. The employees can then process the requirement coverage request directly from the work item. The purchase order arrives at the vendor. When the goods have been delivered, or the service has been performed, the employees confirm this. If business partners enter a confirmation, the system initiates a workflow and sends the confirmation to the employees' inbox for approval. The employees check these documents (invoice or confirmation) and release them. If a document contains errors, the employees can refuse approval. The system informs the vendor or service provider by e-mail.
SAP AG TSCM50 13-9 SAP AG 2002 EBP Process (Local) FI, CO MM CO doc. (commitment) Shopping cart (EBP) Purchase order Confirm goods receipt Enterprise Buyer R/3 Back-End System Message Accounting doc. IR Create invoice Order
There are only local documents in the 'local' EBP process. Purchase order data and the resulting follow-on documents (goods receipt, invoice) are only saved in the EBP system and are not transferred to an R/3 back-end. However, the message is outputted in EBP. MM is not required in the back-end for local EBP processes. In this case, inventory management cannot take place (this is not possible in EBP). Therefore, only consumable material procurement (Indirect Procurement) is possible, stock material procurement (Direct Procurement) is not. Accounting data cannot be entered in the EBP. Data such as commitments or vendor liabilities is transferred to the FI back-end. The Enterprise Buyer Professional can communicate with several back-end systems.
SAP AG TSCM50 13-10 SAP AG 2002 Back-End Process FI / CO MM CO doc. (commitment) Accounting doc. IR Invoice Accounting doc. GR Enterprise Buyer R/3 Back-End System Message Confirm goods receipt Purchase order Shopping cart Create invoice Purchase requisition Goods receipt Order
In the back-end process, one or more back-end documents come from a single shopping cart. These may be reservations, purchase requisitions or purchase orders. If there are any messages, the system issues them in the back-end. You can choose whether further processing of this back-end process takes place in the EBP or in the R/3 back-end. This means you can choose which system to create goods receipts and/or invoices in. Whichever system you choose, the follow-on documents are updated in both the EBP shopping cart and the back-end order. This scenario requires Materials Management in the R/3 back-end, thus enabling stock material procurement (Direct Procurement).
SAP AG TSCM50 13-11 SAP AG 2002 Shop Purchasing Description Product Shop Description Product
You can create your shopping cart items in different ways. If you enter the product number directly, the EBP system determines the relevant description, details and, if necessary, a source of supply. A product can be a material or a service. You can also create an item without references. If you do this, you must enter a description, quantity, unit of measure and a product category (= material group) manually. If you choose an item from a catalog, the product number and/or description, details, product category, vendor, and price are provided. You can store items that you always need in a list of favorites.
SAP AG TSCM50 13-12 SAP AG 2002 Shopping Cart Phoenix Enterprises ... Delivery address Very important.. Internal memo 134 available in plant 3200 Availability Product ID 100-100 Description ... Qty 1 piece ... Basic data Cost center 1000 Consumption account 400000 ... Acct assgt File: description.doc Asset Please deliver ... PO text Arami-00 23 USD ... Sources Detail
The shopping cart itself is not a purchase order. Different follow-on documents are created according to the completeness of the data (vendor, price) and system configuration. These may be local purchase orders, back-end purchase orders, or other back-end documents (purchase requisition, reservation). For more information, use the detail button: Basic data, Account assignment, Purchase order text, Asset, Internal memo, Delivery address, Availability, Sources. If the system cannot determine a source of supply, you can enter a preferred vendor. An availability check can take place across plants (APO is not required). In the Enterprise Buyer Professional, various approval scenarios for shopping carts and other documents can be implemented with standard workflows.
SAP AG TSCM50 13-13 SAP AG 2002 Confirm Goods Receipt Wareneingang besttigen 2 1 3 Confirm Goods Receipt
When you enter goods receipts, refer to the purchase order. If you do not know the purchase order number, you can search via the material, time period or name of the shopping cart. With this transaction, you can display confirmations and reversal postings.
SAP AG TSCM50 13-14 SAP AG 2002 Invoice and Credit Memo Invoice and Credit Memo 2 1 3
You also create the invoice with reference to the purchase order. If you do not know the purchase order number, you can search via the material, time period or name of the shopping cart. In this transaction, you can display invoices and create credit memos. You can create invoices or credit memos without reference to a purchase order.
SAP AG TSCM50 13-15 SAP AG 2002 mySAP Supplier Relationship Management SAPEPR 2 days mySAP E-Procurement Overview Course **BC330 5 days E-Commerce Technical Core Competence **ITS070 2 days SAP Internet Transaction Server: Administration D30EPR 2 days Delta EBP 2.0 after 3.0 *ECO220 5 days Internet Sales ECO690 3 days SAP Online Store EPR240 3 days Catalog & Content Management EPR210 3 days Enterprise Buyer Professional * See also mySAP CRM Curriculum ** See also mySAP Tech Curriculum
Notes: The mySAP E-Procurement solution is included in the mySAP Supplier Relationship Management (mySAP SRM) solution. Please note that this curriculum and current information can be found under www.sap.com, Education.
SAP AG TSCM50 13-16 SAP AG 2002 mySAP Supplier Relationship Management Vendors Enterprise Systems Enterprise Systems Vendors Web Browser Web Browser Exchange-based integration Potential vendors Portal-based interaction Design Planning Execution
SAP Markets, the exchange company of the SAP group, presents with mySAP Supplier Relationship Management (mySAP SRM) a new and extensive software solution for the management of vendor relationships. Companies can use mySAP SRM to increase the competitiveness and efficiency of their value chains. mySAP SRM enables processing of relationships with vendors of all sizes and with a complete range of technical facilities. Vendors profit from mySAP SRM by having easier system integration and better cooperation possibilities, and therefore gain higher profits, decrease their sales costs and ensure greater customer satisfaction. Using external services, small-scale suppliers can process orders, create invoices or update prices and specifications without having to invest in their own IT infrastructure. All vendors profit from the increased transparency of the purchasing behavior of their customers. mySAP SRM reduces transaction costs, increases precision of process flows, helps to recognise new business prospects, and leads to a higher efficiency of sales and distribution processes. Vendors with existing sales and distribution solutions can be connected using the exchange infrastructure of mySAP Technology. To summarize, mySAP SRM reduces the costs of business relationships by automating cross-company processes, for all parties concerned. The exchange infrastructure of mySAP Technology includes functions for cross-company integration, that were developed by SAP Markets Partner, Commerce One.
SAP AG TSCM50 13-17 SAP AG 2002 Advanced Planner and Optimizer (APO)
SAP AG TSCM50 13-18 SAP AG 2002 l Locations l Transportation lanes l External procurement l Stock transfer Objects in the Supply Chain Network TSP MRP area Stock transfer point Transport. zone Vendor Plant DC Cstmr
In APO, vendors, customers and also plants are portrayed as locations. Other location types are distribution centers (DC), transportation service providers (TSP), transportation zones or MRP areas. The material flow between locations is modeled using transportation lanes. Transportation lanes represent the relationship between a source location (such as a vendor) and a destination location (plant). Each transportation lane is also dependent on the direction of the product flow, and is assigned all products (materials) that are transported, and available means of transport. You can extend transportation lanes to external procurement relationships. External procurement relationships map info records and outline agreements from the R/3 System to the APO System. If external procurement relationships are included in APO, a source determination takes place in the planning run in APO. "Simple" transportation lanes are used for stock transfers. Transportation costs and capacities can therefore also be taken into account in planning in APO.
SAP AG TSCM50 13-19 SAP AG 2002 Vendor's warehouse Manufacturer distribution center Customer distribution center Production process model Production plant Vendor's plant Beyond Conventional Planning
Supply Network Planning (SNP) integrates the areas Purchasing, Production, Distribution and Transportation. It is therefore possible to simulate and convert extensive tactical planning decisions using sources of supply, based on a single global and consistent model. SNP knows the stocks and previously planned receipts for end results and components of all connected OLTP systems. Using various planning methods, cross-location, viable plans can be made for the material flow along the supply chain, taking constraints and penalties into consideration. The result is optimized purchasing, production and distribution decisions, reduced warehouse stock, and improved customer service. Possible constraints may include material availability and free availability of warehouse, work center, transportation, and handling capacities. Supply Network Planning: Finite, cross-location, medium to long-term production and procurement planning with simultaneous material planning and capacity planning.
SAP AG TSCM50 13-20 SAP AG 2002 External Procurement Process with APO: Example R/3 System Sales orders, reservations etc Purchase req. with source of supply Purchase order update/ stock adjustment Purchase order/ contract release ord. APO Confirmation/ purchase order update Reqmnts planning with source determination Goods receipt Purchase order/ contract release ord. Enter confirmation Purchase req. with source of supply
If there is an external procurement relationship for a product in APO, this is assigned during the planning run as a source of supply to the purchase requisition, which is then transferred to the R/3 System. Generate purchase order: The R/3 System converts the purchase requisition to a purchase order, and transfers the purchase order number to the APO System. Enter confirmation: Shipping notification takes place in the R/3 System. As soon as the shipping notification exists in the R/3 System, the system automatically transfers it to the APO System. The system reduces the requirement quantities in APO to the notified quantity. Post goods receipt: The goods receipt is posted in the R/3 System. As soon as you have posted the goods receipt, the system automatically transfers it to APO. APO increases the stock and reduces the open purchase order quantity. APO reduces the shipping notification (if used) to the goods receipt quantity. In this example, only the purchase requisition is created in APO, all further steps, such as conversion of the purchase requisition into a purchase order take place in the R/3 System. It is also possible to map the entire procurement process from the Purchasing view to the APO System. Confirmations, and goods and invoice receipts are never entered in APO. Note: For more detailed information on external procurement with APO, see the course SCM560 External Procurement with APO.
SAP AG TSCM50 13-21 SAP AG 2002 Specify the main elements of Supply Chain Management (SCM) Outline an external procurement process with EBP Explain an external procurement process with an APO connection You are now able to External Procurement with mySAP SCM: Summary