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User Manual 2007-3
Contents
Contents...................................................................................................................................... 2 1. Introduction .................................................................................................................... 4 2. System/Bandwidth Requirement.................................................................................... 6 3. Install Vmeet .................................................................................................................. 7 4. Register Vmeet ID.......................................................................................................... 9 4-1. Registered Vmeet User................................................................................................... 9 4-2. Applying for New Account (Direct Application)......................................................... 11 5. Welcome Window ........................................................................................................ 15 5-1. Select Tuning Wizard ................................................................................................... 15 5-2. Check by yourself......................................................................................................... 17 6. Vmeet Main Menu/Function ........................................................................................ 18 6-1. Main Function .............................................................................................................. 18 6-2. Menu Bar...................................................................................................................... 19 6-3. Change Name and Password ........................................................................................ 22 6-4. Video & Audio Setting ................................................................................................. 23 6-5. System setting .............................................................................................................. 24 6-6. Skin settings ................................................................................................................. 27 6-7. Answering Setting ........................................................................................................ 29 6-8. Establish Contact list.................................................................................................... 30 6-8-1. Have a VMEET ID....................................................................................................... 30 7. Start Using VMEET ..................................................................................................... 31 7-1. How to make a call....................................................................................................... 31 7-2. Video and Audio Setting .............................................................................................. 33 7-2-1. Video Properties ........................................................................................................... 33 7-2-2. Video adjust.................................................................................................................. 34 7-2-3. Video size adjustment................................................................................................... 34 7-2-4. Adjust remote video size .............................................................................................. 35 7-2-5. Avoid Broken Image .................................................................................................... 35 7-3. Record Function ........................................................................................................... 35 7-4. Data conference............................................................................................................ 37 7-4-1. Functions ...................................................................................................................... 37 7-5. 7-5-1. 7-5-2. 7-6. 7-6-1. 7-6-2. 7-7. 7-8. 7-9. Send message ............................................................................................................... 39 Send message through contact list ............................................................................... 39 View Message History ................................................................................................. 40 File transfer .................................................................................................................. 41 Send file........................................................................................................................ 41 Receiving files.............................................................................................................. 42 Whiteboard ................................................................................................................... 43 Window sharing ........................................................................................................... 44 Presentation Function................................................................................................... 45
7-10. Application sharing ...................................................................................................... 46 7-10-1. Get control from the remote end .................................................................................. 46 7-10-2. Release Control ............................................................................................................ 47 7-11. Conference Control ...................................................................................................... 47 7-11-1. How to open ................................................................................................................. 47 8. Other information......................................................................................................... 48
1. Introduction
Welcome to Softfoundry-the worlds cutting edge technology DVD class Video Phone & Video Meeting system. Softfoundry Vfon/VMeet system is an IP based videoconference software. The following lists the key features of Vfon/ VMeet:
Super Compression Video Codec Using high-powered video codec which makes compressed video stream 4 times smaller than traditional MPEG4, Vfon/VMeet can supply the DVD class video communication via the low bandwidth public Internet. Moreover, Vfon/VMeet system supports QCIF, CIF and VGA, three different video sizes under ADSL network connections.
Advanced VoIP & Video Compression Technology Echo and noise cancellation makes the audio quality clear, stable, and with less delay. Additionally, Vfon/VMeet system can adjust the video/audio parameters automatically according to the network conditions in order to maintain high quality video/audio communications.
Point-to-Point & Multipoint-to-Multipoint Rich-media Communications Vfon/VMeet system supports point-to-point and multipoint-to-multipoint rich-media communications. Clients will be connected to the Vfon/VMeet server when they login to the system. During the conference, Vfon/VMeet system uses point-to-point communications to make the connections between clients safe and stable.
Video Conference Anywhere Vfon/VMeet system keeps the user information in the central server, therefore, clients can access the contact list anywhere.
Instant Message & File Transfer Besides video/audio communications, Vfon/VMeet also supports data conference such as Instant Message and File Transfer etc.
Multi-party Video/Audio Conference With Vfon/VMeet, you can call multiple clients at the same time. All the attendees can hear and see others simultaneously.
Powerful Whiteboard Functions Vfon/VMeet system provides powerful whiteboard functions which make the video conference much convenient and efficient. Clients can share files, images and webpage in the whiteboard.
Presentation/ Files/Application Sharing This function enables clients to share Microsoft Office files or PDF files with other attendees.
Record Video/ Audio Conference Clients can record the video/audio conference by simply clicking the recording button.
Add PSTN lines to Current Conference Vfon/VMeet can call multiple Vfon/VMeet clients or PSTN lines simultaneously.
Smooth video, clear sound, and unlimited communication, Vfon/VMeet bring you a brand new video phone experience.
2. System/Bandwidth Requirement
Operating System Windows XPWindows 2000: Full Functions Windows MeWindows 98: Can not use presentation and application sharing functions.
CPU: CIFPentium III 800 MHz above VGA Mode : Pentium III 1GHz above
Bandwidth Requirement: VGA Mode: 384kbps CIF Mode: 128kbps QCIF Mode: 64kbps
RAM: 512MB Hard Disk: 40MB Webcam: Recommend to use CCD for better light sensitivity. Sound Card: Full Duplex Sound Card
3. Install Vmeet
3-1
Select an Installer Language
Please select according to the different requirements from clients, English please select
3-2
Welcome to the Softfoundry VMeet Setup Wizard Please click Next to continue.
3-3
License Agreement
3-4
Continue.
3-5
Setup will install Softfoundry VMeet in the following folder C:\Program File\Softfoundry VMeet. To install
in a different location, please click and select another folder and click Next to continue.
3-6
Select the Start Menu folder in which you would like to create the shortcut of Softfoundry VMeet. The name of the folder can be changed. If you dont like to create a shortcut in the Start Menu, please select Do not create shortcuts. Click continue. to
3-7
Installing Window
3-8
4. Register Vmeet ID
4-1. Registered Vmeet User
1.
Have a VMeet Account
Softfoundry VMeet.
2.
Please enter your VMeet User ID and Password, and click Network button to do network settings in the first time using.
3.
Server Settings
Please make sure that the server is exactly the one you belong to. To change a server, please enter the web site address or IP address of the server directly. Ordinary users please use vfon.world-telephone.com .
If the server you belong to is located within a company, please click Advance button to do advanced server settings
4.
5.
6.
are able to open a webpage): In turn, go to Tools, Internet Options, Connections, LAN Settings, Proxy Server. If you still can not connect to the proxy server, please contact the administrator of the company.
Otherwise, please select Automatic proxy detectoion and settings . Use the last successful network
7.
Login
Login to VMeet using registered User ID and Password. Remember Password Remember the password for future login. Run VMeet on startup Run VMeet automatically in starup. Invisible When login with this box checked, the
VMeet server will cotinue to show you offline, but you still can make calls and receive calls. Automatic login The system will remember your User ID and Password, and login for you automatiocally in future.
Click
to login VMeet.
1.
Get a VMEET ID by email: A new account will be sent to the email stated by you. Please follow the instructions stated on the email to complete the application.(Refer to 4-3) 2.
3.
4.
Basic Information
Please fill in Nick Name and Password fields. Confirm your password in Password Again field and click Next to continue. Nick Name: This is to display your name on VMEET. It can be changed through the personal setting. Password: This password is for authentication purpose when you login.
5.
Contact Information
It is recommended that you fill in the email field. Allow others to view my contact info This is to select who you wish to allow to view your information. Everyone: Allows anyone to search for you (recommended for company account). Friends Only: Only allow contacts in your contact list to search for you. No one: Restrict anyone from viewing your profile directly
6.
Detail
You may choose to fill in these fields.
7.
Privacy Details
Login invisibly automatically when program starts Each time you login, you will appear offline to other users. However, you can still make and receive calls. DO NOT show me in the directory: You will not be listed on the global users online directory. User Verify Please select how you would like to be added to other users Contact List. Call Security Please select how you would like to filter incoming calls.
8.
Issuing of VMEET ID
Please take down your VMEET ID and password as they are needed for login in following steps. If you had previously installed VMeet on this computer, it will show You have applied VMEET ID using this machine. Please use the application by email option.
9.
Login
Please enter your VMeet ID and password to login. Remember Password: Do not need to enter your password again for subsequent login. Automatic Login You will be login automatically when you execute VMEET. Invisible You will appear offline to other users. Run VMEET on startup: VMEET will run each time you switch on your computer.
Click on
5. Welcome Window
First Time Login Welcome window
Three buttons in the Welcome window, User Guide , Personal Information and Tuning Wizard
will not be shown in the subsequent login. The window also can be accessed by going Help Menu, clicking getting start to
Microphone Setup
Please make sure that the microphone is already plugged into your PC. To get better sound effect, please do not use the laptops built-in microphone or the accessory microphone of the webcam.
If the indicator goes to the yellow area as you speak, the microphone is adjusted properly. Click Next to continue
WebCam Setup
Please make sure that the webcam is plugged into your PC, and installed properly. Select the
.Click
Call yourself to check if VMeet is working properly after completing audio/video device settings.
18.Open/Hide local video 19.VoIp Account Point 20.Close local video window 21.Audio: Mute/normal 22.Audio Volume Adjust 23.Speaker:open/close 24.Spearker Volume Adjust 25.WebCam:open/close 26.Video Frame Adjust 27.Video Size:QCIF/CIF/VGA
Contact
Add Friend add new friend List online users search online user Delete Friend Delete friend in list Rename Group Rename group in phone book Delete Group Delete the group in phone book New Group add new group Back up contacts to file Restore Contacts from file
Conference
Data Conference Invite friend open IM, file transfer, white board, application sharing
Tool
Always on topmost setting vmeet always on topmost Call Records View call records list Message View answer machine message and play back meeting record View Chat History Display user IM chat history My Received files open received files (default directory C: \My Documents\Softfoundry VMEET\Received Files) My captured Image Files Demonstrate local image with .
Tuning wizard Test and establish users speaker, microphone and webcam My local video Establish local video image Language Users may select Simplified/Traditional Chinese, English and Japanese languages for Vmeet Skins User can select the preferred skin here. There are Hand Phone, Panel , VFON2007 and Web skins for selection Options System information
help
Check VFON version Vmeet is Automatically upgrade Online Account Manager Able to link to Wor-tel for inquires and information.Buy Link to WOR-TEL to purchase credits Route Information and Trace Tool Examine your internal and external IP position and fire wall intensity Show log Demonstrate users connection condition Getting Started Welcome window pop up Help Able to link to WOR-TEL for related inquires AboutAble to see current version of VMEET
Change name and show video SelectBasic Information thenNick Nameand change to the name you want
ClickChangeto select a
picture for the list then click
Change Password SelectChange Pass Input your old password follow by the new password. Key in the new password again to reconfirm, then select
Video devices
menu to select the WebCam that you are using VMeet automatically adjust the your Video to the optimum condition
General
1.Uncheck the check box for being Always on top 2.Run automatically when windows start up 3. On the contact list menu, double left clicked for advance function settings. 4. During a multi-conference, any participants is able to pick up any calls whereby you are being asked in synchronization whether you want to get through the line or not. Answer automatically when someone in conference has answered. (uncheck check box) 5. Reject incoming call when I am in conference without disturbance 6.Show me as Away when inactive for 5 minutes
Message settings:
1. Select the Font type, Font style and Fond size that your preferred
3.Save my messages in the folder:\Softfoundry VMEET\Data\ VMeet ID \History Note:If your Vmeet ID is 0123123the location of the content will be C:\Douctment and settings\My Douctment\Softfoundry Vmeet\Data\0123123\History
*
Users may create password for call answering and other settings
Video recording file location Default location at [My document\Softfoundry VMEET\Data\Your Meet ID \Record
Friends online notification Display(or do not display) alerts when contacts come online, someone call me, and someone start a chat with me.
Hotkeys settings When you do not want to use other software and want to use this software to pick up the calls, you may use the fast key whereby the content is automatically established.
1 Time delay before answering machine activates. 2 Recording limit per call by other party.
Enable Answering machine SelectTools - [Option] [Answering Setting]Checked enable answering machine If you are not at your desktop, the answering machine wills automatically begin.
Enter ID number
Click Next .
you
Click
button to continue.
Click
Click wizard.
After entering the contact number on the key pad, click to dial.
Otherwise, you may enter the numbers using your desktop key board and press Enter to dial.
Click
Adding another contact in the current conversation: During a conversation, you may invite a new contact by repeating the above steps. (For more than 3 participants, you determine whether your usage support this function Adding a PSTN call into a conference
the MCU function by selecting [Start MCU combining PC and PSTN phones. The party, who started MCU call other party
by entering the contact number using the key pad PSTN users can make sure of 6-8-2 method
to store in phonebook so that he can call directly in future. Note: If you are cannot enable the MCU function, please set the upload speed of the network 512K or above and try again.
good network condition and uses at least a P4 computer Please enable MCU before the
conference Only one party is to enable [Start MCU combining video calls]. The party who enabled the MCU invite other users into the conference by using the keypad.
Camera Control:
Zoom/Face Tracking You may enlarge or reduce and adjust your video left or right when you select [Enable Face TrackingThe focus of the web cam will be adjusted along with your movement.
Click again to stop recording. The recorded content includes all the video and audio content in the conference.
Play video phone recordings List of your video phone recordings Select the video you want to play and click During playback, you may pause and play again. After play back, you may delete your files If you need to save the file in other location, Click your desired location. Play answering machine recording: SelectAnswering Machinefor your list of answer machine recordings. This function is the same as the video phone recordings. to choose
Data conference includes instant messages, white board, presentation, image sharing and window application sharing
Turn on Data conference during a call Click icon at the bottom of your
Turn on Data conference directly from contact list Select the person you want to start data conference with and click
From My contacts , select the friend(s) that you want to make data conference with. Click
Input VMEET ID If the person is not in your contact list, please click [Othersto enter the Vmeet ID of the person your want to have data conference with. Select
In the Data conference, participants will be show in the right hand side of the screen and you may select/deselect the check box beside each participant whom you want to receive your message
Data conference functions Invite friends to the conference Transfer files Application Sharing (High bandwidth usage) White board function Presentation function, share PPT file Calls participants
From the menu bar, selecteditfontor click on to select font, font style, font size and colour. or press Enter to
View message history while chatting with your friends. Select Click here on the top of the text chat window. Vmeet will link you with the contact for the message history.
From the menu bar, selectTools Options MessageSave my messages in this folder
Select the files you would like to transfer Select the receivers by checking the boxes (more than one receiver) Select
7-6-2.
Receiving files
or to choose
whether you want to accept the file or not. By selectingyes, the file will be save in a default location or select to save it in another location. In the process of receiving or sending. You may select to cancel the file or if you want
How to check the default location of the received files: From the menu bar, [ToolOptions Select File Transfer to check the location. Select if your want to change
another location.
7-7. Whiteboard
This function includes basic white board functions, window sharing, Microsoft office file sharing and image sharing. Click or ToolWhiteboard to open white board
1. 2. 3. 4. 5. 6. 7.
13. capture a full window 14. Presentation function 15. Image presentation function 16. Zoom Out 17. Zoom In 18. Fit to window 19. Actual Size
8. 9.
20. Full screen 21. Save Content 22. Print content 23. Undo 24. Redo 25. Line thickness 26. Page selection 27. Colour selection
10. Text 11. Indicator 12. Capture partial window for window sharing
Select the part you want put into white Edit with whiteboard functions
Select Select
When the file is being place on the whiteboard, all the participants is able to see the file and edit it with the white board functions.
Open IM window, Select Select the application that you want to share and click
Accept the control request at the local end. ClickYESto agree request ClickNOto reject request.
SelectControlRelease control
or click
8. Other information
Right click on main menu, main interface or contact list to open short cut menu of main menu.
Select