EXHIBITOR INFORMATION

CONFERENCE DATES: June 25 – 27, 2009

HOTEL INFORMATION: Address: Taboo Resort Golf & Spa

RR#1
Gravenhurst, Ontario Canada
P1P 1R1
Phone: 705-687-2233 Fax: 705-687-7860

HOTEL CONTACT: Name: Kelly Hamilton

Title: Conference Services and Catering Manager
Phone: 705-687-8430 Ext 5701 Fax: 705-687-7860
E-mail: khamilton@tabooresort.com

GROUP CONTACT: Name: Ms. Donna Turner

Title: Association Manager
Phone: 905-426-9313
Fax: 905-426-9314
E-mail: donna.turner-cari@on.aibn.com

Hotel Room Reservations:

IMPORTANT NOTICE:

Be aware of and take advantage of the unique

accommodation arrangements at Taboo Resort.

Accommodations at Taboo include double and triple bedroom chalets as well as a limited
number of single rooms in the main hotel. Such chalet accommodation offers delegates
and companies the opportunity to minimize their costs by sharing with friends and
colleagues. When making your reservation please indicate the type of chalet you prefer.
Please book early to get your preferred accommodation. If you have any questions please
call Donna Turner at 905-426-9313

For On-Line Bookings please go to

http://www.tabooresort.com/reservations.php
Click on “Book Your Reservation Now!”

Enter the required information (date of arrival, number of nights and number of adults) and in the
“Group ID” box enter 314209.
This number will give you the rates for the rooms being held by CARI.
Click “Check Now”

Choose the room type you would like to book and continue your booking.

If you have any questions regarding your reservation or the resort please feel free to contact us at
1-800-461-0236.
IMPORTANT:
Please refer to the convention brochure for more detailed information
on the program and events.
EXHIBIT SCHEDULE:

Date: Time: Event: Notes:

June 25, 12noon – Exhibit Set up
2009 4PM
June 25, 6:00 – 8PM Trade show
2009
June 26, 6PM – 8PM Trade show
2009
June 26, 8PM – 11 PM Exhibit Tear down
2009

MOVE IN: Room is available from 1PM to 4PM on Thursday, June 25, 2008

MOVE OUT: Room to be cleared no later than Friday, June 26, 2009 at 11PM. Penalty charges
for additional labor may be applicable.

EXHIBIT LOCATION:

 Pavilion (Tent)

PRICE INCLUDES:
 1 – 6’ skirted table, 2 chairs and Table Top identification sign
 Location of Table Top will be allocated on a first-come, first-serve basis.
(floor plan attached)
 Electrical outlet ( contact Donna Turner at 905-426-9313 or
donna.turner-cari@on.aibn.com)

PRODUCTS TO BE DISPLAYED:
 The space contracted for us is to be used solely for the Exhibitor whose name appears
on the contract and it is agreed that the exhibitor will not sublet or assign any portion
of same without the consent of the Canadian Association of Recycling Industries.

EXHIBIT RULES:
The following are not permitted without prior written approval from your hotel contact:

 Excessive load equipment (excess of 110 pounds per square food)

 Exhibits using flame producing devices, pyrotechnics or open flames
 Use of compressed gases
 Exhibits requiring water
 Distribution of food products or beverages
OBSTRUCTION OF COMMON AREAS:
The Exhibitors shall not at any time obstruct the corridors, elevators, foyers, halls,
stairways and emergency exits of the property, neither utilize them for purposes other
than the ones conformed to the Hotel and the public safety commission.

Sound presentation, slides or movies will be permitted if tuned to conversation level and
if not objectionable to neighboring exhibitors.

No exhibits will be permitted which interfere with the use of other exhibitors or impede
access to hem or impede the free use of the aisle. Both personnel, including
demonstrators, receptionist and models, are required to confine their sales activities
within the exhibitor’s booth space.

LABOUR
It is necessary for exhibitors to provide their own labour for the unloading of trucks and
movement of exhibits or displays to and from the exhibit area. Should you require assistance in
this area, a recognized display company can be contracted for this purpose. The spotting and
erecting of the booths is also the responsibility of the exhibitor or the contracted supplier.

Requests for labour supplied by the hotel are strictly subject to availability, and will be subject to
an hourly labour charge based on rates in effect during the date of the exhibition.

DELIVERIES & STORAGE

Deliveries and storage of materials of limited size will be accepted no sooner than Wednesday,
June 24th. All Conference materials are to be shipped to the hotel directly and must be clearly
labeled as follows:

Canadian Association of Recycling Industries (CARI)

Trade Show – Contact - Donna Turner
Show Dates: Thursday, June 25 & 26
In Pavilion
Hotel Contact – Kelly Hamilton (705) 687-8430 Ext 5701

INTERNATIONAL SHIPMENTS
The service of a customs brokerage firm is strongly recommended for all shipments originating
outside of Canada. This will eliminate the possibility of materials being held at the border by
Canada Customs due to improper or insufficient documentation resulting in these same materials
arriving to late or not at all to the hotel. The suggested customs broker selected is:

INTERNET SERVICES__
Exhibitors are asked to contact Taboo Resort Golf & Spa’s IT Department 14 days in advance of
the event directly to arrange for internet. Contact Rob Pauselli, Director of IT 705-687-8430 ext
5712 or rpauselli@tabooresort.com

CARI OR TABOO RESORT GOLF & SPA, SHALL NOT BE

RESPONSIBLE FOR DAMAGE TO UNCRATED MATERIALS
IMPROPERLY PACKED OR CONCEALED DAMAGED
 CARI’S 68TH ANNUAL CONVENTION
“TOMORROW IS NOT TABOO”

PRELIMINARY PROGRAM

Wednesday, June 24, 2009

4:00pm – 7:00pm Outgoing Board Meeting

Thursday, June 25, 2009

9:00am – 5:00pm Golfing – Taboo Golf Course (The first tee off is 9:00. Individual
tee off times will be announced in June)
4:00pm – 7:30pm Registration
6:00pm – 8:00pm Exhibitor’s Reception

Friday, June 26, 2009

7:30am – 11:30am Registration

8:00am – 9:00am Breakfast
9:00am – 9:30am Annual General Meeting
11:30am – 5:00pm Lunch at Heritage Centre and Sightseeing Tour aboard the
RMS Segwun Steamship

9:30am- 11:00am Keynote Speaker: Richard Worzel - Canada’s Leading Futurist

11:00am – 6:00pm Leisure Time
4:30pm – 7:00pm Registration
6:00pm – 8:00pm President’s Reception
Second opportunity to network with exhibitors

Saturday, June 27, 2009

8:00am – 2:00pm Registration

8:00am – 9:00am Breakfast
9:00am – 11:00am Running Your Business
11:15am – 12Noon Incoming Board Meeting
12Noon – 1:00pm Lunch
2:00pm – 4:00pm Consumer Panel
6:00pm – 7:00pm Cocktail Reception
7:00pm – 11:00pm Final Banquet
Cocktail Attire
Featuring: Alexander Zonjic & Friends
PLEASE SIGN AND RETURN WITH PAYMENT

I, acknowledge reading the Rules and Regulations of the CARI 2009

Exhibitor’s Manual and agree to comply with the said rules.

Company: ………………………………………………………..

Signature: ………………………………………………………..

Date: ………………………………………………………..

Please sign and return to CARI, 682 Monarch Ave., Unit 1, Ajax, Ontario
L1S 2Z9 or fax 905-426-9314