Microsoft Office 2007 looks very different from Office 2003.

While it has much of the same functionality as the previous version, you have to learn where to find the tools you are used to using (note, most keyboard shortcuts are exactly the same, so if you are accustomed to using those, carry on!). For other tips, see our Quick Look at Office 2007 handout. In addition to visual changes, Microsoft has introduced some new terminology. Office Button: located in the upper-left corner of the screen, the Office Button replaces much of what was in the File menu, such as Open, Close, Print, Save, etc. Click once on the Office Button and the list will display as at the right. At the bottom of the window, youll see an Options button. This replaces the Options menu that was located in the Tools menu. Quick Access Toolbar ( ): By default, the Quick Access Toolbar is located to the right of the Office Button. You can customize it by adding other icons you are used to seeing in the Office 2003 Formatting Toolbar. Ribbon: The Ribbon replaces the Office 2003 toolbars, and it changes contextually, combining icons into logical groups. Below is the Home Ribbon in PowerPoint. Note that is has many of the features of the Office 2003 Standard and Formatting Toolbars, now divided into Groups. The Expand icon is in the lower right corner of some groups and opens a dialog box for that group. SAVING FILES: As you type data from the keyboard it will appear on your screen and you can watch as your presentation grows. To make your work safe you need to make a secure copy of your presentation in a file. To save your file, either click the Office button and select Save, or click the save button in the quick access toolbar. The first time you do this for a particular file you will get a dialog box where you can supply a name for your workbook, and specify a place in which to save it. Specify a name for the file in the File Name box. A file name can contain up to 256 characters, including spaces and capital letters. Next you need to specify the location for the file. This can be any folder on your hard disk or network account. Initially, PowerPoint will offer you the My Documents folder but you can change this by selecting a new drive or folder from the Save in menu. The file name is followed by the extension .pptx The name helps you identify individual files whereas the extension helps PowerPoint to recognise files that it has been used to create. When you have entered a name, click the Save button to save it. All subsequent saves will update the existing file without asking for a filename. INSERTING A NEW SLIDE To add a new slide, go to the Home Ribbon. Click on the icon for new slide to insert a new slide with a duplicate layout as the current one selected in the presentation. Click on the text New Slide to select any layout, duplicate from whats selected, or reuse slides from a different presentation. The new slide will be added after the currently selected slide. The slide layouts look a little different in PowerPoint 2007, as shown at right. When you choose Title and Content, for example, you can either add text or content (such as a picture or chart). If you start with bulleted text, you would need to go to the Insert Ribbon to add an image; the icon on the slide itself disappears. Move between your slides by clicking on the appropriate slide icon in the left sidebar, or use the double arrows at the bottom of the right scrollbar.

LAYOUT Create a new slide. Select a non-title slide as you generally will not want to change the layout of the title slide. Select the "Home" tab on the ribbon and click the "New Slide" button. This will insert a new slide after the current slide with the same layout. Add a slide with a different layout. Select the "Home" tab on the ribbon and click on the downward pointing arrow next to the "New Slide" button. Click the "Layout" button in the "Slides" section and select a layout from the drop-down menu. You will see a picture showing the appearance and the title of the available slide layouts. Click on of the layout pictures to select that layout. Look at the available choices. This will depend on the theme and the template you have selected. For example, for the Office theme your choices will include Title Slide, Title and Content, Section Header, Two Content, Comparison, Title Only, Blank, Content with Caption and Picture with Caption. Select the correct layout. You can always change the layout later but you will save time if you choose the correct layout when you create the slide. CREATING A PHOTO ALBUM If you would like to create a slide show just of pictures or have a section of your presentation just be pictures, you can use the Photo Album tool to create slides. 1. Go to the Insert Ribbon, click on the Photo Album icon and choose New Photo Album. 2. Below the text Insert picture from:, click on the File/Disk button to choose your images. 3. Select your images using the Shift key (contiguous) or Control key (non-contiguous) to select multiple files and then click Insert. 4. Notice that the list in the Pictures in album: is alphabetical you can change the order by using the up and down arrows at bottom of that list. 5. In the Album Layout section, choose how many images you would like per slide with the Picture Layout: pulldown and if youd like a Frame shape. You can also rotate the image, or change its contrast and brightness. 6. Click on the Create button, and the slides will be created. Note that even if you choose this option while in a presentation, a new presentation is created with the new slides. You can then copy and paste them into your original presentation. 7. Further changes can be made by clicking on the Photo Album icon and choosing Edit Photo Album or by selecting the image and modifying it as described above. Run Your PowerPoint Slide Show After you create your slides, you can run your slide show: 1. Do any one of the following:

o o o

Press F5. Choose the Slide Show tab. Click the From Beginning button Show group. Click the Slide Show icon in the bottom-right corner of your screen. in the Start Slide

Your slide show appears on your screen.

Navigating the Slide Show Task Go to the next slide. Procedure Do one of the following:

Press the Right Arrow key. Press the Enter key. Press the Page Down key. Left-click the slide.

Go to the previous slide.

Do one of the following:

Press the Left Arrow key. Press the Backspace key. Press the Page Up key.

End the slide PowerPoint.

show

and

return

to Press the Esc key.

To Insert a Movie from a File on Your Computer:

Select the slide where you wish to insert the movie. Select the Insert tab. Click the drop-down arrow on the Movie command in the Media Clips group.

Select Insert a Movie from File from the menu. The Insert Movie dialog box will appear.

Locate the file you want to insert from your computer. Click the file name. Click OK. The movie will appear on the slide. The Movie Tools Options tab and Picture Tools Format tab appears on the Ribbon when the movie is inserted.

A dialog box will appear. Click Automatically or When Clicked. Automatically will start the movie automatically as soon as the slide appears in slide show view and When Clicked will start the movie when you click.

Sizing handles are located around the movie. Click, drag, and then release the resizing handles to resize the movie. The sizing handles work the same as with pictures, text boxes, and shapes.

If a slide layout has a content placeholder, click the Insert Media Clip command to insert a movie located on your computer. To Insert a Sound File from Your Computer:

Select the slide where you want to add sound. Select the Insert tab. Click the drop-down arrow on the Sound command in the Media Clips group.

Select Sound from File from the menu. The Insert Sound dialog box will appear.

Locate the sound file on your computer. Select the file. Click OK. A sound icon and a dialog box will appear.

Select Automatically or When Clicked. Click Automatically or When Clicked. Automatically will start the sound automatically as soon as the slide appears in slide show view and When Clicked will start the sound when you click.

Click, drag, and release the button to move the sound icon to a different location on the slide. Sound Options On the Sound Tools Options tab there are several options you can control that determine how the sound is used in the presentation. These include:

Preview: Listen to the sound that will play. Slide Show Volume: Change the volume to low, medium, high, or mute. Hide During Show: Hide or display the sound icon during the slide show. Loop Until Stopped: Sound will play until you stop it by clicking or advancing to the next slide. The Picture Tools Format tab appears when a sound is inserted because the sound icon is a picture. You can format the sound icon just like any picture.

To Delete the Sound:

Select the sound icon. Press the Delete key on your keyboard. When you create a new presentation in PowerPoint there is a theme applied even though the slide background is white. This default theme is called the Office Theme. The Office Theme consists of a white background, and Calibri font of various sizes for titles and body text.

You can apply a different theme to your slides before you add text or make changes to the default slide. An advantage of doing this is that the location of the text will not move. If you apply the theme after you enter text on the slides, the text boxes and placeholders may move depending on the theme you choose. An advantage of entering some of your text before applying a new theme is that the live preview feature allows you to see how the themes will affect your specific text. The example below is the Aspect theme.

Apply a Theme A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for your PowerPoint slides. To apply a theme to all of the slides in your presentation: 1. Choose the Design tab. 2. Click the More button in the Themes group. 3. Click the design you want.

To apply a theme to selected slides: 1. 2. 3. 4. 5. 6. Click the Slides tab, located on the left side of the window. Hold down the Ctrl key and then click to select the slides to which you want to apply a theme. Choose the Design tab. Click the More button in the Themes group. Right-click the theme you want to apply. A menu appears. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background. 1. Choose the Design tab. 2. Click the Background Styles button 3. Click the background you want. .

To Apply a Theme:

Select the Design tab. Locate the Themes group. Each image represents a theme.

Click the drop-down arrow to access more themes.

Hover over a theme to see a live preview of it in the presentation. The name of the theme will appear as you hover over it.

Click a theme to apply it to the slides.

You can access additional themes on Microsoft Office Online or create your own. Fonts that are changed with the font size and style menus will not change when you apply a new theme. Background Styles Background styles can be added to your slides after a theme is applied. The styles are fill variations based on theme colors. When you switch to a different theme, the background styles are updated based on the new theme colors. The background style options for the Urban theme are different than the background style options for the Apex theme. The colors are different based on the theme colors.

To Apply a Background Style:

Click the Background Styles command in the Background group on the Design tab.

Click a style to select it. The new background will appear in the slides.

You can select Format Background from the menu to open a dialog box and make changes to the background color.