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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
Learning Outcomes
At the end of the lessons, students will be able to: Develop basic spreadsheet Demonstrate the manipulation of data Manipulate the formulas and functions Illustrate charts using the spreadsheet data
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
INTRODUCTION
store
organize
Excel is a spreadsheet program that allows you to
analyze information
You will learn your way around the Excel 2010 environment, including the new Backstage view, which replaces the Microsoft Button menu from Excel 2007.
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Describe basic computer hardware, software, input, output, communication and network devices.
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Spreadsheet allows you to store, organize, and analyse information Column is a group of cells that runs from the top of the page to the bottom
Worksheet 1
Worksheet 2
Worksheet 3
WORKBOOK Row is a group of cells that runs from the left of the page to the right.
Each workbook holds one or more related worksheets (a.k.a spreadsheets). Three worksheets appear by default when you open an Excel workbook.
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Quick Access Toolbar
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Ribbon
Name Box
Formula Bar
Column
Page View
Zoom Control
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To Create a New, Blank Workbook: Click File tab | Select New | Select Blank workbook | Click Create
OPENING WORKBOOKS
SAVE WORKBOOKS
AUTO-RECOVERY A WORKBOOK
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OPENING WORKBOOKS
Click File tab | Select Open | Select desired workbook | Click Open
SAVE WORKBOOKS
AUTO-RECOVERY A WORKBOOK
Other alternative, If you have opened the existing workbook recently, it may be easier to follow the below steps: Click File tab | Choose Recent | Select desired workbook.
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Describe basic computer hardware, software, input, output, communication and network devices.
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It is advisable to save your workbook each time you update its contents. Below are the types of Save commands.
OPENING WORKBOOKS
SAVE WORKBOOKS
To Save Command:
Click File tab | Click Save As
AUTO-RECOVERY A WORKBOOK
To Save As Command:
Click File tab | Click Save As | Type in the name for the Workbook | Click Save
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Describe basic computer hardware, software, input, output, communication and network devices.
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Excel automatically saves workbooks to a temporary folder. If you forget to save your changes, or if Excel crashes, you can recover the autosaved file. To Use Auto Recover : Open a workbook that was previously closed without saving | Click File tab | Click Info | A yellow caution note appear | Click Restore | Click OK
OPENING WORKBOOKS
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WORKSHEET BASIC
INSERT NEW WORKSHEET
Click Insert Worksheet icon | A new worksheet will appear.
RENAME WORKSHEETS
Right-click the worksheet tab you want to rename | Select Rename | Type the name of your worksheet | Click anywhere outside of the tab.
DELETE WORKSHEETS
Select the worksheets you want to delete | Right click on selected worksheets | Select Delete.
COPY WORKSHEETS
Right-click the worksheet tab you want to copy | Select Move or Copy | Check the Create a copy box | Click OK.
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Describe basic computer hardware, software, input, output, communication and network devices.
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CELL BASICS
INSERT CONTENT
SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
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Describe basic computer hardware, software, input, output, communication and network devices.
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CELL BASICS
To Select a Cell:
INSERT CONTENT
2. The cell appear bold and the column heading and row heading of the cell are highlighted. 3. The cell will stay selected until you click on another cell in the worksheet. To Select Multiple Cells: 1. Click and drag your mouse until all of the adjoining cells you want are highlighted. 2. Release your mouse. The cells will stay selected until you click on another cell in the worksheet.
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
1. Select the cells you wish to cut. Click the Cut command.
2. The border of the selected cells will change appearance.
3. Select the cells where you want to paste the content. Click the Paste command.
4. The cut content will be removed from the original cells and entered into the highlighted cells.
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
1. Select the cells that you wish to move and position your mouse on one of the outside edges of the selected cells.
2. The mouse changes from a white cross to a black cross with 4 arrows. 3. Click and drag the cells to the new location. 4. Release your mouse and the cells will be dropped there.
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Describe basic computer hardware, software, input, output, communication and network devices.
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CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
To create Header and Footer: 1. Click the Header & Footer button on the Insert tab.
2. This will display the Header & Footer Design Tools Tab
3. Click Go to Header or Go to Footer button to switch between the Header and Footer. To insert text in Header / Footer area: 1. To insert text, enter the text in the header or footer. 2. To enter pre-programmed data such as page numbers, date, time, file name or sheet name, click the appropriate button. 3. To change the location of data, click the desired cell.
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER FREEZE ROW AND COLUMNS FILL HANDLE FOR AUTO FILL OPTION
2. Either select a section to be frozen or click the defaults of top row or left column
3. To unfreeze, click the Freeze Panes button; then click Unfreeze
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
CELL BASICS
INSERT CONTENT SELECT CELL COPY AND PASTE CUT AND PASTE DRAG AND DROP HEADER & FOOTER
1. Select the cell. 2. Position your mouse over the fill handle so that the white cross becomes a black cross. 3. Click and drag the fill handle until all the cells you want to fill are highlighted.
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Describe basic computer hardware, software, input, output, communication and network devices.
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FORMATTING CELL
To Add a Border:
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE
1. Select the cells you want to modify. 2. Click the drop-down arrow next to the Borders command on the Home tab. The border drop-down menu appears. 3. Select the border style you want to use. To Apply Borders & Colours Using Styles:
1. Click Cell Styles on the Home tab 2. Choose a style or click New Cell Style
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
FORMATTING CELL
Change the Font Colour:
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE
1. Select the font. 2. Click the Drop-down Arrow next to the Font Color command on the Home tab. 3. Select any colour you want from the Color Menu.
Add a Fill Colour: 1. Select the cell. 2. Click the Drop-down Arrow next to the Fill Color command on the Home tab. 3. Select any colour you want from the Color Menu
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
FORMATTING CELL
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE
Horizontal Text Alignment: 1. Select the cells you want to modify. 2. Select one of the three horizontal Alignment commands on the Home tab.
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
FORMATTING CELL
ADD AND APPLY BORDERS FONT COLOUR AND FILL COLOUR TEXT ALLIGNMENTS FORMATTING NUMBERS & DATE
3.
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Describe basic computer hardware, software, input, output, communication and network devices.
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WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS
1. Place the cursor in the cell, row, or column that you want to delete 2. Click Home tab | Choose Insert button | Click the appropriate choice: Cell, Row, or Column
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Describe basic computer hardware, software, input, output, communication and network devices.
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1. Position your mouse over the column line so that the white cross becomes a double arrow. 2. Click and drag the column to the right to increase the column width or to the left to decrease the column width. 3. Release the mouse.
WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS
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1. Position the cursor over the row line so that the white cross becomes a double arrow . 2. Click and drag the row downward to increase the row height or upward decrease the row height. 3. Release the mouse.
WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS
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Describe basic computer hardware, software, input, output, communication and network devices.
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To Merge Text: 1. Select the cells you want to merge together. 2. Select the Merge & Center command on the Home tab. 3. The selected cells will be merged and centered.
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To Wrap Cells:
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To Hide/Unhide Rows or Columns: Select the row or column you wish to hide or unhide | Click Home tab | Click Format button | Click Hide & Unhide
WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS
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To Hide Worksheets: 1. Select the tab of the sheet you wish to hide 2. Right-click on the tab 3. Click Hide.
To Unhide Worksheets: 1. Right-click on any worksheet tab 2. Click Unhide 3. Choose the worksheet to unhide.
WRAPPING CELLS
HIDE OR UNHIDE ROWS OR COLUMN HIDE / UNHIDE WORKSHEETS
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
CREATING FORMULAS
SIMPLE FORMULAS
CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES
2. Type the equal sign (=). For every formulas; must begin with an equal sign (=). 3. Type in the formula you want Excel to calculate.
4. Press Enter.
Excel uses standard operators for equations, such as: Plus sign (+) for addition Minus sign (-) for subtraction Asterisk (*) for multiplication Forward slash (/) for division
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
To apply the suitable office application to fulfill given task.
CREATING FORMULAS
SIMPLE FORMULAS
CELL REFERENCES POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES
5. Type the cell address that contains the second number in the equation [example: B2] 6. Press Enter.
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Describe basic computer hardware, software, input, output, communication and network devices.
MO2
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CREATING FORMULAS
SIMPLE FORMULAS
CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES
5. Click on the next cell in the formula [example: B3] 6. Press Enter.
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Describe basic computer hardware, software, input, output, communication and network devices.
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CREATING FORMULAS
SIMPLE FORMULAS
Complex formulas have more than one mathematical operation, such as 5+5-2.
CELL REFERENCES
POINT AND CLICK METHOD
COMPLEX FORMULA
RELATIVE REFERENCES ABSOLUTE REFERENCES
The following example demonstrates how to use the order of operations to calculate a formula:
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CREATING FORMULAS
SIMPLE FORMULAS
Relative references can save you time when you are repeating the same kind of calculation across multiple rows or columns.
CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES ABSOLUTE REFERENCES
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CREATING FORMULAS
SIMPLE FORMULAS
An absolute reference is designated in the formula by the addition of a dollar sign ($). To Create and Copy a Formula Using Absolute References:
CELL REFERENCES
POINT AND CLICK METHOD COMPLEX FORMULA RELATIVE REFERENCES
ABSOLUTE REFERENCES
1. Select the first cell > Click on the cell that contains the first value you want in the formula > Type the first standard operator. 2. Type the dollar sign ($) > Enter the column letter of the cell you are making an absolute reference to. 3. Type the dollar sign ($) > Enter the row number of the same cell you are making an absolute reference to. 4. Press Enter > Select the cell you want to copy & click on the Copy command. 6. Select the cells where you want to paste the formula and click on the Paste command. (You may also drag the fill handle to fill cells.) 7. Your formula is copied to the selected cells using the absolute reference.
(example: C5=B5*$B$1, C6=B6*$B$1, etc.)
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Sum
=SUM(B3:B5)
Max
=MAX(C4:J4)
Min
=MIN(E4:H4)
Average
=MIN(E4:H4)
Count Number
=COUNT(C4:H9)
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The AutoSum command allows you to automatically return the results for a range of cells for common functions like SUM and AVERAGE
To calculate a Function using AutoSum: 1. 2. 3. 4. 5. 6. Click the cell where you want the function applied. Click Home tab Click on the AutoSum drop-down arrow. Select the function. A formula will appear in the selected cell Press Enter.
FUNCTION LIBRARY
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: :
Financial
Logical Text
:
: :
Accrued interest, cash flow return rates and additional financial functions
And, If, True, False, etc. Text based functions
:
:
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5. To move the graphic, click it and drag it to where you want it.
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: Controls the picture brightness, contrast, and colours : Allows you to place a frame or border around the picture and add effects : Controls the alignment and rotation of the picture : Cropping and size of graphic
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
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1. Click the Insert tab and then click the SmartArt button.
SHAPE SMARTART CHART
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Describe basic computer hardware, software, input, output, communication and network devices.
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Charts allow audience to see the meaning behind the numbers, and it makes comparisons and trends a lot easier.
To Create a Chart: 1. Select the cells that contain the data you want to use in the chart. 2. Click the Insert tab on the Ribbon. 3. Click the type of Chart you want to create. To modify a Chart: 1. Select the Design tab. 2. Click the More drop-down arrow in the Chart Styles group to see all of the available styles. 3. Select the desired style and the chart will update to reflect the new style.
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Once you insert a chart, a set of Chart Tools, arranged into three tabs, will appear on the Ribbon. These are only visible when the chart is selected. You can use these three tabs to modify your chart: Change the Chart Type
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To Change the data included in chart: 1. Click the Chart 2. Click the Select Data button on the Design tab
To Change chart title & label: 1. Click the Chart 2. On the Layout tab, click the Chart Title or the Data Labels button 3. Change the Title and click Enter
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Describe basic computer hardware, software, input, output, communication and network devices.
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SORTING DATA
BASIC SORT
CUSTOM SORT
MULTIPLE SORT DATA FILTER
2. Click the Sort & Filter button on the Home tab. 3. Click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button.
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT DATA FILTER
To perform Custom Sorting: 1. Click the Sort & Filter button on the Home tab 2. Choose which column you want to sort by first
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Describe basic computer hardware, software, input, output, communication and network devices.
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To apply the suitable office application to fulfill given task.
SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT DATA FILTER
To perform Multiple Sort: 1. From the Data tab, click the Sort command to open the Sort dialog box. 2. Identify the first item you want to Sort by. 3. Click Add Level to add another item. 4. Identify the item you want to sort by next. We will sort Last Name from A to Z. 5. Click OK.
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Describe basic computer hardware, software, input, output, communication and network devices.
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SORTING DATA
BASIC SORT
CUSTOM SORT MULTIPLE SORT
To Filter Data and Clear Filter: 1. Click the column(s) that contain the data you wish to filter. 2. On the Home tab, click on Sort & Filter. 3. Click Filter button. 4. Click the Arrow at the bottom of the first cell. 5. Click the Text Filter. 6. Click the Words you wish to Filter.
DATA FILTER
- To clear the filter click the Sort & Filter button and click Clear.
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS
PAGE ORIENTATION
In previous version, there was a Print Preview option that allowed you to preview and modify the workbook before printing. In new version of Excel (Excel 2010), it combined with the Print window to create the Print pane, which located at the Backstage view.
To View the Print Pane:
1. Click the File tab. This takes you to Backstage view . 2. Select Print. The Print pane appears, with the print settings on the left and the Print Preview on the right.
SCALING OPTIONS
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PRINT WORKSHEETS
To Print Active Sheets:
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK
1. Select the worksheets you want to print. To print multiple worksheets, Click on the first worksheet >hold down the Ctrl key > Click on the other worksheets you want to select.
2. Click the File tab. 3. Select Print to access the Print pane. 4. Select Print Active Sheets from the print range drop-down menu. 5. Click the Print button.
SCALING OPTIONS
To Print Entire Workbook: 1. Select Print Entire Workbook; then click Print button.
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK
SCALING OPTIONS
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK
Change the page orientation to Portrait to orient the page vertically Portrait is useful for worksheets needing to fit more rows on one page. While, Landscape to orient the page horizontally. Landscape is useful for worksheets needing to fit more columns on one page.
SCALING OPTIONS
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK
SCALING OPTIONS
5. Click Ok
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS PAGE ORIENTATION PAGE MARGIN PAGE BREAK
To Set Page Break: 1. Click the Page Layout tab. 2. Determine the placement of the break. - Clicking on the row below, cell below , or column to the right of where you want the break to appear. [Example: select column C and a break will appear after column B] 3. Select the Insert Page Break command from the Breaks drop-down menu.
SCALING OPTIONS
4. Go to Print Preview to confirm it appears in the correct place on the page; or go to Page Break Preview.
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PRINT WORKSHEETS
PRINT PANE
PRINTING OPTIONS
3. You will then see the pages of your worksheet, separated by blue lines. The blue lines represent the page breaks. 4. Click and drag the blue lines to where you want the page breaks.
SCALING OPTIONS
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PRINT WORKSHEETS
PRINT PANE
To Use scaling options: 1. Click the File tab. Select Print to access the Print pane. 2. Select one of the scaling options from the scaling dropdown menu.
PRINTING OPTIONS
PAGE ORIENTATION PAGE MARGIN PAGE BREAK SCALING OPTIONS
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