QuickBooks 2011 Keyboard Shortcuts

By Stephen L. Nelson Part of the QuickBooks 2011 All-in-One For Dummies Cheat Sheet QuickBooks 2011 provides a bunch of handy shortcuts you can use to accomplish important accounting tasks. This table identifies some of the best and most useful QuickBooks shortcuts: Shortcut Key or Key Combination + Alt Ctrl Ctrl+A Ctrl+C Ctrl+E Ctrl+F Ctrl+G Ctrl+I Ctrl+J Ctrl+M Ctrl+N Ctrl+P Ctrl+Q Ctrl+R Crtl+T Ctrl+V Ctrl+W Ctrl+X Ctrl+Z Ctrl+Ins Ctrl+Del Esc Result Adds 1 to the value shown in the selected number or date file Subtracts 1 from the value shown in the selected number or date field If Ctrl key held down while QuickBooks starts, QuickBooks doesn't open a company file If Ctrl key held down while QuickBooks starts, QuickBooks doesn't open a company file Displays the Chart of Accounts window Copies your selection to the Clipboard Edits the selected transaction Displays the Find window Goes to the other side of a transfer transaction Displays the Create Invoice window Displays the Customer Center window Memorizes a transaction Creates a new <form> where form is whatever is active at the time Almost always prints the currently active register, list, or form Creates and displays a QuickReport on the selected transaction Displays the Register window Displays the memorized transaction list Pastes the contents of the Clipboard Displays the Write Checks window Moves your selection to the Clipboard Undoes your last action usually Inserts a line into a list of items or expenses Deletes the selected line from a list of items or expenses Closes the current window

Performing Common QuickBooks Tasks

Part of the QuickBooks 2010 All-in-One For Dummies Cheat Sheet To perform a common accounting or bookkeeping task in QuickBooks, use these commands. When QuickBooks displays the commands window, you just fill in the boxes and press Enter. To Do This Dealing with Customers Invoice a customer Record a cash sale Issue a credit memo Record a customer payment Banking Activities Pay a bill with a check Buy inventory with a check Move money between bank accounts Deposit money in a bank account See a bank accounts transactions Reconcile a bank account Working with Vendors Prepare a purchase order Record when items are received Record an accounts payable amount Managing Employees Preparing employee payroll Paying tax deposits Getting Financial Information Accounts Customers Inventory Vendors Employees Profit and loss ListsChart of Accounts CustomersCustomer Center ListsItem List VendorsVendor Center EmployeesEmployee Center ReportsCompany & FinancialProfit & Loss Standard or one of the other profit & loss reports on Company & Financial submenu Net worth ReportsCompany & FinancialBalance Sheet Standard or one of the other balance sheet reports on the Company & Financial submenu Managing the QuickBooks System Setting up a new company Resetting company information FileNew Company CompanyCompany Information EmployeesPay Employees EmployeesPayroll Taxes and LiabilitiesPay Scheduled Liabilities VendorsCreate Purchase Orders VendorsReceive Items or VendorsReceive Items and Enter Bill VendorsEnter Bills or VendorsEnter Bill for Received Items BankingReconcile BankingMake Deposits BankingUse Register BankingWrite Checks BankingWrite Checks BankingTransfer Funds CustomersCreate Invoices CustomersEnter Sales Receipts CustomersCreate Credit Memo/Refunds CustomersReceive Payments Choose This QuickBooks Command

Backing up data file Restoring a data file Customizing QuickBooks Adjusting accounting data

FileSave Copy or Back Up FileOpen or Restore Company EditPreferences CompanyMake Journal Entries

Fast Editing with QuickBooks Keystrokes

By Veechi Curtis Part of the QuickBooks QBi For Dummies Cheat Sheet When youre working with QuickBooks youll want to edit your files. One of the great features of QuickBooks is these keyboard shortcuts, which will help you fly through your bookkeeping. QuickBooks Key or Keystroke Combination + Ctrl-C Ctrl-D Ctrl-E Ctrl-V Ctrl-X Ctrl-Z Ctrl-Del Ctrl-Ins Ctrl-Enter Shortcut Result Increases cheque or invoice number by one Decreases cheque or invoice number by one Copies your selection to the Clipboard Deletes current transaction or item (if allowed) Opens transaction selected in register, ready for editing Pastes whatever is currently sitting in your Clipboard Moves your selection to the Clipboard Undoes your last action (within current field only) Deletes line from detail area Inserts line in detail area Records the current transaction