Do not remove this if sending to Page Title

Domestic chargepoint grant: Guidance

for chargepoint suppliers

19 February 2013 Version 1

The Office for Low Emission Vehicles (OLEV) is a cross Government, industry-
endorsed, team combining policy and funding streams to simplify policy
development and delivery for ultra-low emission vehicles. OLEV currently
comprises people and funding from the Departments for Transport (DfT),
Business, Industry and Skills (BIS), and Energy and Climate Change (DECC).
The core purpose is to support the early market for electric and other ultra low
emission vehicles (ULEVs). OLEV is based in DfT and this document is
published by The Department for Transport.

The Department for Transport has actively considered the needs of blind and
partially sighted people in accessing this document. The text will be made
available in full on the Department’s website. The text may be freely
downloaded and translated by individuals or organisations for conversion into
other accessible formats. If you have other needs in this regard please contact
the Department.

Office for Low Emission Vehicles

Department for Transport
Great Minster House
33 Horseferry Road
London SW1P 4DR
Telephone 0300 330 3000
Website www.gov.uk/government/organisations/office-for-low-emission-vehicles

General email enquiries olev.enquiries@olev.gsi.gov.uk

© Crown copyright 2013

Copyright in the typographical arrangement rests with the Crown.

You may re-use this information (not including logos or third-party material) free
of charge in any format or medium, under the terms of the Open Government
Licence. To view this licence, visit www.nationalarchives.gov.uk/doc/open-
government-licence/ or write to the Information Policy Team, The National
Archives, Kew, London TW9 4DU, or e-mail: psi@nationalarchives.gsi.gov.uk.

Where we have identified any third-party copyright information you will need to
obtain permission from the copyright holders concerned.
Contents

Introduction......................................................................................................... 4

1. Accreditation ............................................................................................... 6

2. Applying for the grant .................................................................................. 8

Eligible Expenditure ........................................................................................ 8

Grant claim process ........................................................................................ 9

3. Eligible customers ..................................................................................... 11

4. Queries...................................................................................................... 12

Annex A - Accreditation form............................................................................ 13

Annex B - Minimum technical specification ...................................................... 16

Annex C - Customer form requirements and clauses....................................... 19

Annex D - Data requirements ........................................................................... 21

Data fields and definitions............................................................................. 21

Data return schedule .................................................................................... 22

Data field definitions ..................................................................................... 22

Annex E - Process flowchart ............................................................................ 23

Annex F - Q&A ................................................................................................. 24

Accreditation ................................................................................................. 24

Data requirements ........................................................................................ 25

Grant claim process...................................................................................... 25

3
Introduction

1. "Making the Connection: the Plug-In Vehicle Infrastructure Strategy"

published in June 2011 1 set out the Government's strategy and
commitments for supporting the delivery of recharging infrastructure for
plug-in vehicles in the UK. It states that we expect the majority of people
to charge their personal vehicles at home, usually overnight.

2. With vehicle manufacturers bringing more plug-in vehicles to market

over the coming years, there is now an ever-expanding choice of ultra-
low emission vehicle for the private individual to purchase.

3. We wish for these vehicle owners to charge safely and securely at

home, yet recognise that for many there is a cost barrier to the uptake of
a dedicated domestic recharging unit. The temptation exists for vehicle
owners to charge their vehicles using a less than optimal method of
charging.

4. Not only is a dedicated unit safer due to the checking of the property's
wiring and the extra safety devices built into the unit, the vehicle owner
will see other benefits from such an installation.

5. With a dedicated unit it is possible to charge a vehicle at 16Amps or

32Amps, faster than that achieved through the 10Amps generally
supplied through a non-dedicated 3-pin connection. And with more and
more homeowners wishing to take greater control over their energy
consumption, charging units (either directly or in conjunction with a
smart meter or current clamp) are able to provide data on charging
events.

6. To help plug-in private vehicle owners offset some of the upfront cost of
the purchase and installation of a dedicated domestic recharging unit,
the Government has launched the Domestic chargepoint grant.
Homeowners may receive up to 75% (capped at £1,000 including VAT)
off the total capital costs of the chargepoint plus associated installation
costs.

7. The total funding available for the Domestic chargepoint grant is £13.5m,
and the grant is available for claimants from March 2013, when we
expect to have accredited the first chargepoint suppliers and their
products.

1
www.gov.uk/government/publications/making-the-connection-the-plug-in-vehicle-infrastructure-strategy

4
8. The grant funding is finite and will be available until the end of March
2015 or until all funds are exhausted, whichever is sooner. The grant will
be administered by the Office for Low Emission Vehicles (OLEV).

9. OLEV may, following any future review of the grant, change the level of
grant which residents may claim, or indeed the total funding available.
Grant claims for chargepoints installed up to the date of any public
announcement will be honoured against the conditions prior to such an
announcement (subject to meeting all relevant criteria set out in this
document).

10. This document sets out the information domestic chargepoint providers
and installers need in order to install such chargepoints and the process
by which the grant is claimed on behalf of the homeowner.

5
1. Accreditation

1.1 Chargepoint suppliers are responsible for the provision and installation of
domestic chargepoints under this grant. They are expected to be:
 Chargepoint manufacturers which take responsibility for the
installation through contracted installers; or
 Energy retailers which purchase chargepoints from manufacturers
and install them; or
 Energy retailers in partnership with chargepoint manufacturers; or
 Other organisations (such as vehicle manufacturers) partnering with
energy retailers, chargepoint manufacturers and installers.

1.2 Suppliers and their chargepoints must be accredited by OLEV in order to

claim the 75% on behalf of customers. Customers will be able to access
a list of accredited suppliers and chargepoints at
www.gov.uk/government/organisations/office-for-low-emission-vehicles
and this list will be updated when new suppliers and chargepoints are
added.

1.3 The intention is for the first accreditation panel to convene in March
2013, with the initial list of accredited suppliers being made available to
consumers soon thereafter. For this first panel we require chargepoint
suppliers to submit an accreditation application to OLEV by Friday 8
March 2013. The accreditation panel is chaired by OLEV, and consists
of an OLEV engineer, a secretariat and an independent engineer from
the Department for Transport. External independent advice will be sought
if necessary.

1.4 Applications for accreditation can be made at any time during the lifetime
of the grant and the accreditation panel will convene as required after the
first meeting. We aim to acknowledge receipt of an application within two
working days, and the accreditation panel will aim to make a decision
within 10 working days, subject to any ongoing queries we may have
during the accreditation process. Suppliers are to seek accreditation by
submitting the form at Annex A plus the requested supporting evidence.
This should be submitted to OLEV by email to:
olev.enquiries@olev.gsi.gov.uk

1.5 Chargepoints and installations are expected to meet a minimum

technical standard. This is set out in Annex B and meeting this
specification forms part of the accreditation process.

1.6 Chargepoints are to be capable of data communication, the requirements

of which are set out in Annex D. Following industry recommendations,

6
 Mode 1 2 charging units are not eligible for the grant. Mode 2 3 is
permitted, excluding a 3-pin 13A socket (BS 1363). Mode 3 4 is the
charging method of preference for domestic use.

1.7 Chargepoint suppliers are required to demonstrate that installations will

be carried out by Part P registered engineers and in accordance with the
IET Code of Practice for Electric Vehicle Charging Equipment
Installation 5

1.8 Once accreditation is achieved, chargepoint suppliers will receive a letter

with terms and conditions which must be signed up to in order to receive
the grant on behalf of the homeowner.

2
Mode 1: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase up to 16A via a
standard socket outlet (i.e. BS 1363 (13A, 3 pin) or BS EN 60309 industrial outlet) using a cable without an
in-cable control box.
3
Mode 2: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase via a standard
socket outlet (i.e. BS 1363 (13A, 3 pin) or BS EN 60309 industrial outlet) using a cable with an in-cable
control box incorporating an RCD.
4
Mode 3: AC charging supply to vehicle at 230Vac, single-phase or 400Vac, three-phase via a dedicated
socket outlet or tethered charging cable. The charging cable for both incorporates additional conductors to
enable charging control functions.
5
www.theiet.org/resources/standards/ev-charging-cop.cfm

7
2. Applying for the grant

Eligible Expenditure
2.1 The grant is only available for capital expenditure incurred as a result of
the purchase and installation of a chargepoint at a domestic residence.
This includes:
 Cost of unit

 Electrical components

 Civil engineering works

 Labour costs (for installation)

 Hardware costs

 The VAT incurred by the homeowner

2.2 Where an additional smart meter or current clamp device is required to

be installed in order to meet data requirements set out in Annex D, the
capital costs of this will also be covered as long as it is installed at the
same time as the chargepoint.

2.3 Costs not eligible would be:

 Interest charges, bad debts, profits, entertaining
 Project management and reporting costs
 Profit earned by a subsidiary or by an associate undertaking work
subcontracted out under the project
 Inflation and contingency allowances (as an overall arbitrary
percentage) additional to eligible costs – however reasonable inflation
rates can be included in labour and material cost estimates
 New/additional land required for the proposed infrastructure
 Labour at charge out rate (eligible at cost rates only)
 Software
 Electricity provided by relevant infrastructure

8
Grant claim process

2.4 Chargepoint suppliers will be responsible for claiming the grant on behalf
of the domestic resident.

2.5 The total claimed on behalf of the resident is 75% of the capital
expenditure capped at £1,000 (including VAT) and is paid in arrears.
Grant claims are to be made by the chargepoint supplier using the Grant
claim form and under the conditions set out below.

2.6 A chargepoint supplier is to make the claim on behalf of the homeowner.

For each installed domestic chargepoint we require chargepoint suppliers
to:
- retain installation/commissioning confirmations/ certificate, including
home owner signatures, dates of installation and full address
- ensure there is no duplication (i.e. the same chargepoint is not
claimed for twice)
- ensure that the chargepoint installed meets the technical specification
and has been passed through the accreditation process.

2.7 Chargepoint suppliers are expected to retain all of the above information
for at least 3 years after the grant is claimed for each chargepoint and
this information must be available to OLEV immediately if requested as
part of the grant claim assurance process.

2.8 A record must be kept of expenditure funded partly or wholly by grant

and all income generated by the scheme. All accounting records relating
to that expenditure and income must be retained for a period of at least
six years after each grant claim. Accounting records include purchase
orders, original invoices, receipts, accounts and deeds, whether in writing
or electronic form. Such records must also be kept for any income
generated with the help of grant. The chargepoint supplier must make
these available at any reasonable time for inspection by officials from the
Department for Transport or their representatives or by the Comptroller
and Auditor General or his representatives.

2.9 In the grant claim form, chargepoint suppliers are to provide OLEV with a
numbered list of installations pertinent to the claim, with the following
information for each installation:
a. Unique chargepoint ID or serial number
b. Date of installation
c. Postcode
d. Total cost including VAT amount
e. Amount to be claimed
2.10 OLEV or its representatives will be conducting random checks on
installed chargepoints in order to audit the correct use of the grant. If a
chargepoint is selected for such a check OLEV will contact the
chargepoint supplier for relevant information in order to carry out the
check. This will consist of:

9
 - installation/commissioning confirmations/ certificate, including home
owner signatures, dates of installation and full address
- contact details of the resident
Chargepoint suppliers will be expected to provide this material promptly.

2.11 Claims are to be submitted within 5 days of the last working day of each
calendar month to olev.enquiries@olev.gsi.gov.uk and subject to any
queries arising as part of the claim OLEV will endeavour to process the
claim to enable payment within 30 working days.

2.12 The domestic grant claim form will accompany the letter of accreditation
confirmation from OLEV. It will also be available for accredited
chargepoint suppliers from olev.enquiries@olev.gsi.gov.uk.

2.13 The detailed process flow is shown in Annex E.

10
3. Eligible customers

3.1 This grant is for the installation of chargepoints at domestic properties

with private off-street parking. It is the responsibility of the chargepoint
supplier to ensure that all requirements are met prior to installation and
grant claim.

3.2 As well as the technical specification of the chargepoint and its

installation meeting the minimum requirements set out in Annex B, the
resident must be made aware of the conditions in place to be eligible for
the grant and sign a declaration to that effect as in chapter 2 above. The
necessary clauses to be included in the installation form to be completed
by the chargepoint supplier can be found at Annex C. Elements of this
information will be required alongside the grant claim form, as is also set
out in detail in Annex C.

3.3 It is expected that most customers will own the property at which the
chargepoint is to be installed. For those who wish to install a chargepoint
at a rented property they reside in, the customer must declare that the
landlord or landowner has provided permission for the chargepoint to be
installed.

3.4 The customer must be made aware of the data requirements and a
declaration signed agreeing to these terms in order to receive the grant.

3.5 Grant awards are limited to one chargepoint per property.

11
4. Queries

4.1 A Q&A section can be found at Annex F.

4.2 However, if you have any questions about the accreditation process or
how this grant will be administered please email:
olev.enquiries@olev.gsi.gov.uk

12
Annex A - Accreditation form

A.1 Chargepoint suppliers should seek accreditation from OLEV by

submitting the form below (this will be available for download
separately).

A.2 We require those organisations seeking accreditation to provide

evidence meeting the clauses set out in the technical specification
(Annex B). The evidence to be provided is detailed in Section 3 of the
form below. Where relevant submit equipment data sheets and
specification or test approval certification etc with the application form.

A.3 We require a completed form for each chargepoint to be accredited.

These may be batched and sent as one to
olev.enquiries@olev.gsi.gov.uk, with the email clearly marked as an
application for accreditation. The form is also available at:
www.gov.uk/government/organisations/office-for-low-emission-vehicles

A.4 Chargepoint suppliers are not restricted to the number of chargepoint

models which can be accredited.

A.5 If you have any queries relating to the accreditation process please see
the Q&A in Annex F or seek advice through
olev.enquiries@olev.gsi.gov.uk.

Section 1 - Chargepoint supplier details

Applicant contact details
A Chargepoint supplier name
B Key contact name
C Applicant address
D Contact details
(email and phone number/s)

Section 2 - Chargepoint model details

Chargepoint summary Details
A Chargepoint model
B Current rating (Amps)
C Power output (kW)
D Voltage rating (V)
E Type of tethered connector
(if applicable)
F Type of socket (if applicable)
G Number of
sockets/connectors
H Data communication
13
 capable? (if not, provide
details of how data will be
provided. e.g. Add-on
device make and model)

Section 3 - Technical specification checklist. (NB. this part of the form cross-
refers to clause numbers in the technical specification at Annex B)
Clause Technical specification compliance checklist Evidence
number provided
(Y/N)
1.3 Chargepoint supplier to provide statement confirming the
equipment submitted for accreditation will permit
installations compliant with the requirements of these
documents. All other standards applicable to the product,
and to which it complies with, shall be listed.
1.4 Chargepoint supplier to provide statement confirming the
equipment submitted for accreditation will permit
installations compliant with the requirements of this
document.

2.0 STANDARDS
2.1 Chargepoint supplier to provide statement confirming the
2.1a equipment submitted for accreditation is compliant with
2.1b these standards and directives.
2.1c
2.2 Chargepoint supplier to provide Declaration of
Conformity certificate.
Details of the information that must be included on the
certificate can be found at: http://www.hse.gov.uk/work-
equipment-machinery/declaration-conformity.htm
2.3 Chargepoint supplier to provide warranty, for duration of
three years minimum, providing parts and labour for all
repairs arising during that period.

3.0 CHARGING MODES

3.1 Chargepoint supplier to provide statement confirming
Mode 1 charging operation is inhibited by the unit.
3.3 Chargepoint supplier to provide statement confirming
which Mode the unit is designed to operate as.
3.6 Chargepoint supplier to provide statement confirming
Mode 4 charging by the equipment is inhibited / not
feasible.

4.0 EQUIPMENT RATING

4.1 Chargepoint supplier to provide statement confirming
equipment input/ output voltage.
4.3 Chargepoint supplier to provide statement confirming
offered equipment output ratings in amperes and
kilowatts.

14
5.0 CONNECTORS / OUTLETS
5.1 Chargepoint supplier to provide statement confirming the
equipment supplied for charging of vehicles within the
building has a tethered cable with pre-terminated vehicle
connector.
5.4 Chargepoint supplier to provide statement confirming
socket outlet/ vehicle connectors available.
5.7 Chargepoint supplier to provide statement confirming
socket outlet will not be BS 1363.

6.0 INTERFACE
6.1 Chargepoint supplier to provide statement confirming if
means of securing the use of the equipment to
authorised users only is available, and if so by what
method(s).
6.4 Chargepoint supplier to provide statement confirming
method of status indication and what information is
indicated/ displayed.

7.0 OTHER FEATURES

7.1 Chargepoint supplier to provide statement confirming
Type A RCD is installed within Mode 3 equipment.
7.2 Chargepoint supplier to provide statement confirming IP
rating – needs to be IP44 minimum.
7.3 Chargepoint supplier to provide statement confirming
main operating controls, socket outlets/ tethered cable
standby position can be located between 750 –
1200mm.

8.0 ENERGY METER / DATA ACQUISITION

8.2 Chargepoint supplier to provide statement confirming
compatible data acquisition is provided and advise what
data may be collected. Statement shall provide sufficient
information to demonstrate compliance.
8.4 Chargepoint supplier to provide statement confirming
MID-approved (billing class) meter is provided and any
impact on the design of the charging equipment.
8.6 Chargepoint supplier to provide statement confirming
data communications provided and advise method.

_______________________Signed _______________________(Name)

_______________________(Position) ______________________(Company)

_______________________Date

On behalf of the applicant, I am authorised to, and agree to follow, the

processes and requirements of the Domestic Recharging Grant guidance notes.

15
Annex B - Minimum technical
specification

B.1 The minimum technical requirements 6 of the chargepoint and its

installation are as follows 7:
Reference Clause

1.0 INTRODUCTION
1.1 This document defines the specification of electric and plug-in
hybrid electric road vehicles conductive charging equipment for
use in a domestic application.
1.2 Chargepoint suppliers of the proposed charging equipment shall
demonstrate compliance with the specification to achieve product
accreditation under the OLEV domestic grant scheme.
1.3 This specification is for the charging equipment only and not the
final installation. However, it is required that the final installation
will be in accordance with the current edition of the IET Wiring
Regulations (BS 7671), the IET Code of Practice (CoP) for Electric
Vehicle Charging Equipment Installations, Electricity Safety,
Quality and Continuity Regulations 2002 and all other applicable
standards.
1.4 For domestic installations, it is required that the final installation will
be in accordance with the current edition of the Building
Regulations Part P (Electrical Safety – Dwellings).

2.0 STANDARDS
2.1 Charging equipment shall be compliant with:
2.1a BS EN 61851 Parts 1 & 22
2.1b EC Directive for Electromagnetic Compatibility 2004/108/EC
2.1c EC Directive for Low Voltage Equipment 2006/95/EC
2.1d Clause not required.
2.2 Charging equipment shall be CE marked in accordance with EC
Directive 93/465/EEC.
2.3 The charging point shall have a minimum operational life of 3 years
to satisfy the requirements of the OLEV grant scheme.

3.0 CHARGING MODES

3.1 Mode 1 charging shall not be compliant with this specification.
3.2 Clause not required.
3.3 Charging equipment shall use Mode 2 or 3 charging.

6
Technical specification supplied by Ove Arup & Partners Ltd (www.arup.com) at request of OLEV.
7
Note that some clauses are not required for this specification. These are stated as 'Clause not required'.

16
Reference Clause
3.4 Clause not required.
3.5 Clause not required.
3.6 Mode 4 charging shall not be compliant with this specification.

4.0 EQUIPMENT RATINGS

4.1 Charging equipment shall be rated 230Vac, single-phase.
4.2 Clause not required.
4.3 Charging equipment output shall be rated 16A/ 3.6kW or 32A/
7.2kW.
4.4 Clause not required.
4.5 Clause not required.
4.6 Clause not required.
4.7 Clause not required.
4.8 Clause not required.
4.9 Clause not required.

5.0 CONNECTORS/ OUTLETS

5.1 Where charging of vehicles is to be within a building, charging
equipment shall utilise a tethered cable (BS 61851:1 Case C
connection) as per IET CoP.6.2.3 (i).
5.2 Clause not required.
5.3 Clause not required.
5.4 Charging equipment socket outlet or cable vehicle connector shall
be as selected by the end user.
5.5 Clause not required.
5.6 Clause not required.
5.7 Use of BS1363 socket outlets shall not be permitted.

6.0 INTERFACE
6.1 Key, or equivalent, access shall be as selected by the user.
6.2 Clause not required.
6.3 Clause not required.
6.4 Charging equipment status shall be indicated using lights, LEDs or
display.
6.5 Clause not required.

7.0 OTHER FEATURES

7.1 Charging Equipment integral protective device required to comply
with BS EN 61851 Mode 3 charging shall be Type A RCD.
7.2 Where installed in an outdoor location, the charging equipment
shall meet the minimum IP ratings set out in BS EN 61851:1.
7.3 The design of the charging equipment shall permit compliance with
the requirements of BS 8300: 2009 + A1:2010.

8.0 ENERGY METER/ DATA ACQUISITION

8.1 Clause not required.
8.2 Data acquisition compatible with OLEV Chargepoint Usage Data
Requirements (refer to Annex D) shall be provided.
8.3 Clause not required.

17
Reference Clause
8.4 A MID-approved meter for each outlet with energy used output to
display and output to data acquisition system shall be provided.
8.5 Clause not required.
8.6 Data communications to allow remote data collection shall be
provided.

9.0 DEFINITIONS
9.1 For the purpose of this specification, domestic defines installation
and use at a place of residence by a private party for non-
commercial use. The private party shall be responsible for initiating
a grant application through an approved installer.

18
Annex C - Customer form

requirements and clauses

C.1 Chargepoint suppliers must provide a form to customers which includes

specific clauses. The customer must be made aware of and sign
against the following:
a. they are content for you, as a chargepoint supplier, to claim on their
behalf for the grant;
b. suitable data protection clauses, recognising that personal details may
be passed to OLEV or its agents, to conduct a random check;
c. the grant is awarded on the condition that the chargepoint will be
available for the recharging of plug-in vehicles for a minimum of 3
years following installation;
d. the grant is awarded on the condition that usage data is supplied to
the chargepoint supplier and OLEV for a minimum of 3 years following
installation;
e. they are installing this chargepoint as a private individual and will not
be claiming the VAT back from HMRC (i.e. they are not VAT
registered).
C.2 An example of such a declaration is given below:
- By signing this declaration you confirm that the address specified in
section xx is a residential address and that you own the property or
have consent from the landlord for a domestic recharging unit to be
installed. You also confirm that you give *insert chargepoint supplier*
permission to apply for the government domestic recharging grant on
your behalf and that you may be contacted in the future by the Office
for Low Emission Vehicles (OLEV) or its agents to conduct a random
check. Your personal information will be safeguarded and processed
in accordance with the requirements of the Data Protection Act 1998
and that your details will only be passed to OLEV or its agents if your
chargepoint is chosen for a random check. You also confirm that you
understand that receipt of the grant is on the undertaking that usage
data is collected from the unit for a minimum of three years from the
date of installation. You give permission for the Office for Low
Emission Vehicles and other central government departments to use
this usage data (in an anonymised form) to inform future policy
development. You declare that you are not VAT registered, are
purchasing this chargepoint as a private individual, and will not claim
the VAT back from HMRC.
C.3 The declaration form must be include a section signed by the customer
confirming that they have received the chargepoint and it is working.

19
C.4 Alongside the grant claim form, OLEV requires a copy of the signed
declaration form with all contact details and address redacted. This
signed declaration must include the chargepoint ID or serial
number.

C.5 The chargepoint ID or serial number must also be evident on each piece
of evidence pertaining to each chargepoint installation being claimed for.

20
Annex D - Data requirements

D.1 This Annex sets out the Office for Low Emission Vehicles' (OLEV's)
Chargepoint Usage Data Requirements.

Data fields and definitions

D.2 Chargepoint suppliers are required to collect data on each charging
event under each of the following data headings:
- Anonymised ID of user
- Chargepoint ID
- Start date and time
- End date and time
- Total energy drawn (kWh)
- Price
D.3 The definition of each of data field can be found in Table 2.1.

D.4 It is expected all data points will be recorded at > 95% accuracy. Note
that OLEV will accept data supplied from units which records energy
consumption at intervals of to a maximum of 30 minutes.

D.5 Data should be reported to OLEV in an excel file or equivalent,

preferably with a filename in this format: YYMMDD CP usage data -
Chargepointsuppliername. An example of the expected data file is
below, with definitions for each data field detailed in Table 1.1 :

Charging Chargepoint Start End Total

event ID kWh
Date Time Date Time

20 WMP11418 03/03/2011 15:54 03/03/2011 16:46 2.83

21 … … … … … …

22 … … … … … …

21
Data return schedule
D.6 The schedule for data return to OLEV is as follows:
- by end of Wednesday 1 May 2013 - first usage data batch
- 1st (or next following working day) every 3 months thereafter for 3
years following installation unless otherwise instructed by OLEV.
D.7 Each data set should cover the preceding year quarter i.e. the data
return due by 1 February 2014 should cover 1 October 2013 - 31
December 2013.

D.8 Data should be sent as per the above timetable by email to

olev.enquiries@olev.gsi.gov.uk. Please ensure the subject header to
your email is in the following format: 'DD/MM/YY - Domestic CP Usage
data - Chargepoint supplier name'

Data field definitions

Table 4.1

Data field Description

Identifier for chargepoint Unique identifier for chargepoint. This

should match the chargepoint ID used
on all forms and claim forms

Start date and time (dd/mm/yyyy) The date and time that the charging
(00:00h) event began, 24-hour clock,
expressed to the nearest minute
possible. OLEV will accept data
supplied from units which record
energy consumption at intervals of up
to a maximum of 30minutes.

End date and time (dd/mm/yyyy) The date and time that the charging
(00:00h) event finished, 24-hour clock,
expressed to the nearest minute
possible.

Total energy drawn (0.00kWh) The volume of electricity drawn during

the charging event, in kWh, rounded
to two decimal places. If this is not
directly recordable and you wish to
infer this from the charging time and
power rating of the unit please contact
OLEV to discuss exactly how you
propose to estimate the kWh drawn.

22
Annex E - Process flowchart

E.1 This flowchart shows the processes an accredited chargepoint supplier

must complete for installation and grant claim.

Take enquiry from

homeowner

Surveys and quotes

Homeowner to
agree terms

Install and turn on

chargepoint

Customer order
complete

Send invoice for Compile monthly Retain copies of all

25% to homeowner grant claim customer details
and required
documents N
Receive 25% Send claim form to
payment OLEV at end of
month
Chosen for

random check

Respond to claim by OLEV?

queries from OLEV

Y
Receive grant
from OLEV
Send OLEV
customer details
and requested
documentation

23
Annex F - Q&A

Accreditation
Q1. Why does my organisation have to seek accreditation?

The Government wants plug-in vehicle owners to be able to charge their

vehicles safely and securely. We also have a duty to ensure that public funds
are administered in such a way as to reduce the risk of misuse and fraud. By
accrediting chargepoint suppliers we are able to provide comfort to the plug-in
driver and reduce the risk of fraudulent activity.

Q2. My organisation does not manufacture chargepoints. Can we become

a chargepoint supplier?

The requirements set out in the relevant parts of this guidance must be met for
your organisation to become accredited. Note that accreditation is linked to
chargepoint models which you must supply. The technical specification of the
chargepoint model must meet that set out in Annex B.

Q3. My organisation supplies chargepoints which do not meet the

technical specification. Can we still become accredited?

Accreditation is linked to chargepoint models, so if you supply chargepoints

which do meet the technical specification then subject to all other criteria being
met your organisation can be accredited for these chargepoints. Chargepoints
which do not meet the technical specification will not be eligible for the grant.

Q4. What technical criteria do the installations have to meet?

The requirements are set out in full in Annex B.

Q5. I am unsure what evidence you require as part of the accreditation

application.
The form at Annex A must be completed in full. You must also provide
evidence that the chargepoint(s) you supply meet the technical specification set
out in Annex B. Typical pieces of evidence we would expect to see are type
testing certificates, Part P registrations and technical specification data sheets
for the chargepoints. We also require statements confirming the equipment
submitted for accreditation will permit installations compliant with the
requirements of the technical specification.

24
Data requirements
Q6. There may be several users at one location/chargepoint ID. What
usage data do you require?

The information we require is for each charging event, within the technical
capabilities of the data capabilities of the chargepoint or data communications
device. To minimise the cost, data can be provided at a maximum of 30 minute
intervals.

Q7. We wish to use the usage data we receive for commercial gain. Can
we do so?

You may use usage data you gather through OLEV funded chargepoints as you
wish, as long as the resident has agreed to that use. Our intention is that any
analysis and results of our data evaluation will not be published less than 6
months after the pertinent data was submitted to OLEV, and will be anonymised
if published. If you require a longer lag time please contact OLEV directly to
discuss.

Q8. What if a chargepoint stops supplying data?

We recognise that in some circumstances data can cease to be supplied (for

example, a resident moving house) and chargepoint suppliers ability to enforce
data requirements may be limited. In such instances, we would require
evidence from you that you have investigated why data upload has ceased and
what measures you have taken to ensure your data upload requirements with
OLEV are fulfilled.

Grant claim process

Q9. Why are you not asking homeowners to claim the grant directly?

We have designed the scheme to be as simple for the homeowner as possible.

By accrediting chargepoint suppliers and enabling them to claim on behalf of
the customer we are reducing the cost to the taxpayer and reducing the risk of
fraudulent activity by individuals.

Q10. Why do you require so much information per grant claim?

We are seeking to reduce the risk of fraudulent activity and ensure the value of
money when spending public funds. We require enough evidence to
demonstrate that a cost has been incurred and paid at market value in order to
pay a grant in arrears.

Q11. Why will you not pay other costs such as project management or
software costs?

The grant available is for capital items only. A list of eligible expenditure is
found in Chapter 1 of this document. Resource costs are not covered by this
grant.

25
Q12. Can we claim the grant on a more frequent basis?

As the uptake of vehicles increases we envisage a corresponding increase in

those installing domestic chargepoints. Chargepoint suppliers are able to claim
on a monthly basis. OLEV will not be able to process claims on a more frequent
basis than this. However, subject to any queries arising as part of the claim
OLEV will endeavour to process the claim to enable payment within 30 working
days.

Q13. What happens if the grant runs out before my organisation has made
a claim but has installed chargepoints?

The grant is finite and will be available until at least the end of March 2015 or
until all funds are exhausted, whichever is sooner. Grant claims for
chargepoints installed up to the date of any public announcement detailing any
grant changes or the end of the scheme will be honoured against the conditions
pre such an announcement (subject to meeting all relevant criteria set out in this
document).

26