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GAIL (India) Limited

16, Bhikaiji Cama Place, R.K.Puram, New Delhi 110066 Phone Nos. +91-11-26172580; 26182955

TENDER DOCUMENT FOR Appointment of Consultant for Feasibility Study for Setting up Floating Storage Regasification Unit (FSRU) in offshore West Bengal/Orissa in India
TENDER NO:

GAIL/ND/BD/C&P/1117/20036194
(BID INVITATION NO. 8000003898)

ATTENTION THIS IS AN ELECTRONIC TENDER For Participation in this tender please visit our web site https://etender.gail.co.in . Vender who wishes to participate should request for user ID and password by registering on the website.

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GAIL/ND/BD/C&P/1117/20036194 (BID INVITATION NO: 8000003898)

TABLE OF CONTENTS SL. NO. SECTION 1 SECTION 1A SECTION - 2 DESCRIPTION REQUEST FOR QUOTATION BID EVALUATION CRITERIA INSTRUCTIONS TO BIDDERS (ITB) AND ADDENDUM TO ITB GENERAL CONDITIONS OF CONTRACT SCOPE OF WORK, DELIVERABLES & SPECIAL CONDITIONS OF CONTRACT SCHEDULE OF RATES ANNEXURES ABCDEBID FORM CONTRACT AGREEMENT FORM FORMAT FOR ANNUAL TURNOVER AGREED TERMS AND CONDITIONS PROFORMA OF LETTER OF AUTHORITY FOR ATTENDING THE BID OPENING AND SIGNING THE AGREEMENT DETAILS OF THE EXPERIENCE DISCLAIMER AGREEMENT ON LETTERHEAD NO DEVIATION CONFIRMATION BIDDER'S QUERIES FOR PRE-BID MEETING INTEGRITY PACT ACKNOWLEDGEMENT CUM CONSENT LETTER NO MODIFICATION CONFIRMATION PROFORMA FOR DETAILS OF INDIAN AGENT

SECTION - 3 SECTION - 4

SECTION - 5 SECTION - 6

FGHI JKLMN-

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SECTION-1
REQUEST FOR QUOTATION Ref: GAIL/ND/BD/C&P/1117/20036194 To Prospective Bidders Dear Sirs, SUB: Appointment of Consultant for Feasibility Study for Setting up Floating Storage Regasification Unit (FSRU) in offshore West Bengal/Orissa in India TENDER NO. : GAIL/ND/BD/C&P/1117/20036194 (BID INVITATION NO: 8000003898) GAIL (India) Limited, New Delhi, invites bids through e-tendering on International Competitive Bidding basis for Appointment of Consultant for Feasibility Study for Setting up Floating Storage Regasification Unit (FSRU) in offshore West Bengal/Orissa in India, under single stage two bid system from competent agencies as stated in the detailed Tender document attached. The Complete Tender document is also available on web sites of GAIL (India) Limited (http://www.gailtenders.in) and E-Tendering website (https://etender.gail.co.in). 1. Brief Details: (i) (ii) (iii) Type of Enquiry E-Tender No. Tender Fee (Non-refundable) Bid security/EMD Completion Period Bid Evaluation Criteria Tender document on Website Date & Time for Pre-Bid Meeting Venue of Pre-Bid Meeting & opening of bids Due date & Time for bid submission Date and Time of Opening of Un-priced Bids Price Bid Opening : : : Open International Competitive Bidding through eTendering 8000003898 For Indian bidders : INR 50,000 For Foreign bidders : USD 1,000 Not applicable 40 (Forty) weeks from the date of Fax of Intent (FOI) As per Section-1A of tender From 27th Dec., 2011 to 24th Jan. 2012 till 1400 hrs. 10th January, 2012, 1100 hrs. (IST) GAIL(India) Limited 16, Bhikaiji Cama Place, R K Puram, New Delhi-110066 24th January, 2012 upto 1400 hrs. (IST) 1500 hrs. (IST) on 24th January, 2012 Date & Time to be intimated to techno-commercially acceptable bidders later on. (i) Mr. S Halder, Deputy General Manager (C&P) Email : shalder@gail.co.in Ph: +91-11-26182955 Extn: 6210 Fax: +91-11-26185941 Extn: 00502# 26th December, 2011

(iv) (v) (vi) (vii) (viii) (ix)

: : : : : :

(x) (xi) (xii)

: : : :

(xiii) Contact person(s)

Page 3 of 88

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GAIL/ND/BD/C&P/1117/20036194 (BID INVITATION NO: 8000003898)

(ii) Mr. Vinay Kumar K, Deputy Manager (C&P) Email : vinay.k@gail.co.in Ph: +91-11-26182955 Extn: 6245 Fax: +91-11-26185941 Extn: 15245# If any of the days specified above happens to be a holiday in GAIL, the next working day shall be implied.

2. SUBMISSION OF BIDS:
Bid must be submitted online thru' GAIL's "e-Procurement/Tendering" system at https://etender.gail.co.in. Bidder shall submit both "Un-Priced Bid" and "Price Bid" through GAIL's "e- Tendering" portal only for processing of the bids. Bids submitted in any other form, such as courier / post / in-person / email / fax / telegram / telex, shall not be accepted against this Tender. The "Un-Priced Bid" and "Price Bid" shall contain the documents in the manner specified below:

PART-I: UN-PRICED/TECHNO-COMMERCIAL BID

The "Un-Priced Bid" must be complete with the following: (A) All technical and commercial details other than prices (i.e. copy of SOR, with prices blanked out). (B) Documentary evidences towards "Bid Evaluation Criteria [BEC]" and other documents sought under this Tender Document. (C) Tender Documents should be 'digitally signed' through a valid "Class-3B Digital Certificate" to be obtained from certifying agencies as detailed in the Instruction for participation in e-tendering.

PART-II: PRICE BID [SOR]

It should contain only the Schedule of Rates (SOR) strictly as per format complete with rates duly filled in and no terms and conditions should be entered in the "Price Bid". "Price Bid" containing any new / fresh condition [not mentioned in the "Un-Priced Bid"] shall be liable for rejection. GAIL (India) Limited assumes no responsibility for inability of a bidder to submit bids through GAIL's "e-Procurement / Tendering" system or on account of delay in submission at bidder's end. Bidder shall ensure that they submit the bid well before the "Due Date & Time of BidSubmission". GAIL shall not be responsible if bidder is not able to submit the bid on account of failure in network / internet connection at bidder's end. Bidder shall obtain a "Digital Certificate [Class-3B]" on their own and GAIL (India) Limited will be not at all responsible for a bidder not having acquired the valid "Class-3B Digital Certificate". Bidder may refer to addendum to "Instructions to Bidders [ITB]" for getting a valid "Class-3B Digital Certificate". Any bidder who wishes to quote against this Tender may download the Tender Documents from GAIL's "e-Procurement/Tendering" system at https://etender.gail.co.in, and submit the bid, complete in all respect as per terms and conditions of the Tender, online at https://etender.gail.co.in, on or before the "Due Date & Time of Bid- Submission", alongwith an undertaking that the contents of the Tender Documents have not been altered or modified.

3. SUBMISSION OF SCANNED COPIES OF CERTIFICATES/ DOCUMENTARY PROOFS:

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GAIL/ND/BD/C&P/1117/20036194 (BID INVITATION NO: 8000003898)

Bidders are required to submit scanned copies of all certificates / documentary evidences towards proof of meeting the "BEC" mentioned at Section-1A along with the other requisite documents through GAIL's "e-Procurement / Tendering" system at https://etender.gail.co.in. Non-submission of scanned copies of requisite certificates / documents shall render the bid non-responsive and shall be liable for rejection.

4. GENERAL:
4.1 Tender document is non-transferable. Bids received from bidders in whose name Tender document Fee has been submitted shall only be considered. Bidder must submit the Tender document Fee in their name. Tender document Fee will be submitted by Bidders as per Addendum to Instruction to Bidders. Payment of Tender document fee shall be by Crossed Bank Draft from a first class International Bank or an Indian Nationalized/Scheduled Bank, in favour of GAIL (India) Limited, payable at New Delhi and the same shall be submitted in physical form. Bank Draft shall be valid for 6 months. The bid of any bidder shall be considered only if the bid is accompanied by the prescribed Tender document fee in the form of demand draft. However, bidders desirous of attending pre-bid meeting are required to submit tender document fee prior to pre-bid meeting. The foreign bidders can submit Tender document fee in US Dollars or Indian Rupees (directly or through their authorized Indian representative). The firms registered with NSIC (under its single point registration scheme) will be exempted from the Tender document fee provided they are registered for the items they intend to quote. The Government Department / PSUs will also be exempted from the payment of Tender document fee. However, Industries registered with NSIC shall provide necessary documentary evidence, whereas PSUs shall submit declaration to this effect that they are PSU and are eligible for getting Tender documents free of cost. GAIL will not be responsible for cost incurred in preparation and submission of bids. Purchase preference to Central Public Sector Undertakings as admissible under the prevailing Government of India policy shall be applicable. The following documents in addition to uploading the bid on the GAILs e-Tendering website must be submitted in Original in physical form: i) Demand Draft towards Tender Fee. ii) Power of Attorney iii) Integrity Pact This is a ZERO Deviation Tender Document. Bidder is to ensure compliance of all provisions of the Tender Document and submit their bid accordingly. Bids with any deviation to the bid conditions shall be liable for rejection. GAIL reserves the right to reject any or all the bids received at its discretion without assigning any reason whatsoever.

4.2

4.3 4.4

4.5 4.6 4.7

4.8

4.9

4.10 This Request For Quotation (RFQ) is an integral and inseparable part of the enclosed Tender document.

NOTE:
1. Bidders are required to submit queries to the tender so as to reach GAIL at least 02 days prior to the pre-bid meeting. Queries received prior to the pre-bid meeting in the

Free tenders for Consultancy Service by Gas Authority Of India Limited-6906024055 Visit-http://tenders.indiamart.com/

GAIL/ND/BD/C&P/1117/20036194 (BID INVITATION NO: 8000003898)

format provided in the tender shall only be taken-up for providing Clarifications/Replies to the bidders. During the pre-bid meeting, there will be a session to demonstrate GAILs e-Tendering system to facilitate bidders to submit the Bid online. Bidders may depute their authorised representative(s) [not more than 02 persons] for attending pre-bid meeting. 2. Bidders are requested to fill all "Annexures" as enclosed in the Tender Documents. Bidders must digitally sign all the attachments of the Bidding Documents using a valid "Class-3B Digital Certificate". 3. Bidders are requested to go through the document named, "Addendum to ITB" (if any) which has been made available in the Tender. This document shall over-ride and supersede any of the clause(s) found contradictory / conflicting elsewhere in the Tender Documents. This document aims at providing guidelines / instructions to bidders for submitting their bids through GAIL's "e-Procurement / Tendering" system at https://etender.gail.co.in. 4. Bidders may depute their authorized representative to attend the "Un-priced Bid Opening". Bidders selected for opening of their "Price Bid" shall be suitably informed about the date and time. 5. Any change in bid after the "Due Date & Time of Bid-Submission" of Tender is not allowed. 6. Bidders are advised, in their own interest, to ensure that their bids are submitted well before the "Due Date & Time of Bid-Submission" of the Tender as GAIL's "eProcurement / Tendering" system at https://etender.gail.co.in will not allow submission of bids once the closing date and time of the Tender [i.e. Due Date & Time of BidSubmission] is reached. 7. Bidders are required to submit their bids along with a covering letter under the firm's / company's letterhead specifying the name and designation of the authorized person signing the bid, complete postal address of firm / company, telephone no., fax no., email ID, etc. 8. IFB & RFQ mentioned in the tender shall carry the same meaning. 9. In the event a particular tender is cancelled the tender fee will be refunded to respective bidders, wherever applicable. 10. This is not an Order.
For & on behalf of GAIL (India) Limited

S. Halder Dy. General Manager (C&P) Phone : +91-11-26172580 Extn. 6210 Fax : +91-11-26185941 Fax Extn. 00502# E-mail : shalder@gail.co.in