Functional Specification BUSINESS WAREHOUSE Report

PGSR059 - Invoices With Different Payee Than Purchase Order

MI - PGS
Accounts Payable

Date: 26 July 2010

Version: 1.1

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Contents
1 DOCUMENT SEMANTICS..........................................................................................................................................3
1.1
1.2
1.3
1.4

DOCUMENT PROPERTIES............................................................................................................................................3
AMENDMENT HISTORY..............................................................................................................................................3
DISTRIBUTION............................................................................................................................................................3
APPROVAL.................................................................................................................................................................3

2 QAS & SIGNOFFS........................................................................................................................................................4

3 REPORT SPECIFICATION..........................................................................................................................................5
3.1 REPORT NUMBER AND NAME / TITLE: .....................................................................................................................5
3.2 DHD REFERENCE .....................................................................................................................................................5
3.3 PARENT CLUSTER......................................................................................................................................................5
3.4 TEMPLATE.................................................................................................................................................................5
3.5 FLEXIBILITY OF REPORT & USER GROUPS................................................................................................................5
3.6 REPORT SPECIFIC SECURITY......................................................................................................................................6
3.7 FIXED FILTERS...........................................................................................................................................................6
3.8 USER PROMPTS..........................................................................................................................................................6
3.9 FIELDS IN INITIAL REPORT OUTPUT...........................................................................................................................6
3.10 REPORT SPECIFIC CALCULATIONS...........................................................................................................................7
3.11 FIELDS AVAILABLE FOR NAVIGATION......................................................................................................................7
3.12 HIERARCHIES USED IN THE REPORT.........................................................................................................................9
3.13 GRAPHS / CHARTS...................................................................................................................................................9
3.14 JUMPS TARGETS......................................................................................................................................................9
3.15 RELATED SAP TRANSACTION CODES.....................................................................................................................9
3.16 OTHER REQUIREMENTS...........................................................................................................................................9
3.17 ASSUMPTIONS..........................................................................................................................................................9
4 TESTING REQUIREMENTS.....................................................................................................................................10
5 REVIEW AND ISSUES................................................................................................................................................11
5.1 TECHNICAL ISSUES AND RESOLUTIONS..................................................................................................................11

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1 DOCUMENT SEMANTICS
1.1

Document Properties

Owner and contact information

Document Prepared by:
Standards Owner:
Contact Information:
Responsible Team:

1.2

Amendment History

Amendment history for document

Revision No
1.0
1.1

Revision Date

Author(s)

26/07/2010

Comments/Major Changes
Updated with reference to R2.3 Template
Docment type added with reference to CR43624
:
http://projects.shell.com/sites/projectserver_4403

Summary of Changes since last revision

Section / Topic
3.8, 3.11

1.3

Short Description of the Change

Docment type added in selection screen and Navigational field

Distribution

List recipients for distribution of document

Group

1.4

Recipient

Role

Level of Involvement

Approval

List of persons required for approval of document

Name
Raymond Van
Amersfoorth
Anirban Ghosh

Title
GSAP MI Design Authority

Ian Curtis/Jessie
Ewe

Process Manager Acc. Pay.

PGS/Game Integrator

Date

Signature

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2 QAS & SIGNOFFS

2.3 Design
QA Date:

3.1 Tech
Design
QA Date:

3.1
Program
Unit Test
QA Date:

3.3
Deploy
QA Date:

Author

Author

Developer

Author

Business
Owner

Business
Owner

Basis/DBA

Business
Owner

Analyst

Analyst

Analyst

Analyst

Developer

Business
Owner

Developer

Security

Security

Security

Basis/DBA

Basis/DBA

Basis/DBA

Support

Support

Support

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3 REPORT SPECIFICATION
The purpose of this document is to highlight the control reports that will be pulled from BW to
allow AP to manage key parts of the process. These reports that will be built in BW are reports
that currently exist within SAP but are not SAP standard and have been customised. The
intention is that AP would control the AP process from both BW and SAP. The SAP control
reports are SAP standard.

3.1

Report Number and Name / Title:

PGSR059 - Invoices With Different Payee Than Purchase Order

3.2

DHD Reference
Link to CR43624 document is mentioned below:
http://projects.shell.com/sites/projectserver_4403

3.3

Parent Cluster
MIPGSR003 MIPGSR004 Payment Performance & Manage Accounts Payable Cluster
https://sww-knowledge.shell.com/knowhow/livelink.exe?
func=ll&objId=110978248&objAction=properties

3.4

Template

PGSR059_Template.
xls

3.5

Flexibility of Report & User Groups

Type

Description

Static
(Standard)

Report displays a set of predefined data and there is no

interactive capability.

Filter Report

After initial execution of Report, users able to further

display subset of data using filters.

Drilldown Report
Limited Analytical
Report

After initial execution of Report, users able to further rearrange the report using drill-down/drill-across and swap
columns features
After initial execution of Report, users able to further rearrange the report using slice and dice features in addition
to jumping to another report

Full Analytical
Report

Apart from executing the predefined report, users able to

access all report data by modifying the report if necessary

Ad-Hoc

Apart from executing the predefined report, users able to

access create new reports if necessary.

User Groups
YES

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3.6

Report Specific Security

The report specific securities setting for this report are maintained in the Parent cluster
document.
For review please go to link mentioned below MIPGSR003 Accounts Payable
https://sww-knowledge.shell.com/knowhow/livelink.exe?
func=ll&objId=110978248&objAction=properties

3.7

3.8

Fixed Filters
Report Field

Description of Rule

(0SR_IVWOOR) Invoice without PO

Reference

Invoice without PO Reference (0SR_IVWOOR) is equal

to Blank

(ZDVFLG ) Duplicate Vendor Flag

Duplicate Vendor Flag (ZDVFLG ) is equal to X

(0FISCVARNT) Fiscal Year Variant

Fiscal Year Variant (0FISCVARNT) is equal to K4

User Prompts
Report Field

Mandatory
/ Optional

Any default
value

Order

Period(s) (Sel.Options,
Optional)

Optional

Full Selection Options

N/A

Company Code

Optional

Full Selection Options

N/A

Optional

Full Selection Options

N/A

Optional

Full Selection Options

N/A

Posting Date

Optional

Full Selection Options

N/A

Invoice Entry
Date(Sel.opt, Optional)

Optional

Full Selection Options

N/A

Optional

Full Selection Options

KC, KD, KE,

KF, KH, KN,
KZ, RC, RD,
RI, RM, RN,
RS, UN, HE,
HH, HP, HZ

Optional

Full Selection Options

N/A

Optional

Full Selection Options

N/A

Invoice Vendor

Optional

Full Selection Options

N/A

10

Month/Year (*)

Mandatory

Range

N/A

11

Purchase order
number(s)
Invoice number(Sel.opt.,
Optional)

Invoice Document Type

User id (invoice)
(Sel.opt., Optional)
PO Vendor (Sel.Opt.,
Optional)

3.9

Single Value / Range /

Full Selection Options

Fields in initial report output

Characteristic Technical
Description
ZPO_NUM__0CALMONTH

Characteristic Field
Description
Calendar Year/Month

Properties
Key, Key+Text,
Text, text+key

Properties
Other note

Key

N/A

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Characteristic Technical
Description

Characteristic Field
Description

Properties
Key, Key+Text,
Text, text+key

Properties
Other note

BKPF - BUKRS

Company code

Key

N/A

EKKO - EBELN

PO Number

Key

N/A

BKPF - BELNR

Doc.number

Key

N/A

BKPF - BUDAT

Posting date

Key

N/A

BKPF - USNAM

User Name

Key

N/A

EKKO - LIFNR

PO Vendor

Key

N/A

BSEG - LIFNR

Invoice Vendor

Key

N/A

Key Figure Technical

Description

Key Figure
Description

Properties
Decimals

Properties
Scaling

Properties
Other note

Calculated field (3.9)

Amount in DC

0.00

N/A

Always show

Calculated field (3.9)

Amount in LC

0.00

N/A

Always show

This report is the only report where Currency field appears. It has been agreed that both
Document Currency, and Local Currency (Company Code Currency) fields will be showed
in this report. (Comment, Josep Server, 30.03.05)

3.10 Report Specific Calculations

Field Name

Calculation

Amount in DC

Amount in DC = Net Amount in DC

Amount in LC

Amount in LC = Net Amount in LC

3.11 Fields available for navigation

Characteristic Technical
Description

Field Description

Order

BKPF - CPUDT

Invoice Entry date

ZGSA - ZZBUZEI

Document Line

0FISCPER

Fiscal year/period

BKPF - WAERS

Currency/Unit

ZPO_NUM__0CALMONTH

Calendar Year/Month

BKPF - BURKS

Company code

EKKO - EBELN

PO Number

BKPF - BELNR

Doc.number

BKPF - BUDAT

Posting date

BKPF-BLART

Invoice Document Type

10

BKPF - USNAM

User Name

11

EKKO - LIFNR

PO Vendor

12

BSEG - LIFNR

Invoice Vendor

13

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3.12 Hierarchies used in the report

Report Field

Hierachy Name

N/A

Source (R/3 or NonSAP)

N/A

N/A

3.13 Graphs / Charts

Graph

Specific Properties
N/A

N/A

3.14 Jumps Targets

BW Report Target

Description

N/A

R/3 Jump Target

Trans Code

N/A

Description

N/A

N/A

3.15 Related SAP Transaction Codes

Trans Code

Description

MR03
FB03

Display original document (invoice)

Display document

3.16 Other Requirements

Number

Assumption
N/A

N/A

3.17 Assumptions
Number

Assumption
1

N/A

Initial level to
expand
hierarchy
N/A

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4 TESTING REQUIREMENTS
Requirement
Number

Test Requirement Description

Step 2

Access the BW Portal and select PGSR059 Invoices With Different Payee Than Purchase
Order
Provide input for the mandatory fields < Month/Year > and non-mandatory field <Company
Code> and press <Check>

Step 3

Press <Execute>

Step 4

Pick any PO number for reconciliation.

Step 5

For Reconciliation: Goto R/3 txn code ME23N

Step 6

Goto application bar and click <Other Purchase Order>. Provide the selected PO Number.

Note:

Please note the PO Vendor number from PO header detail

Step 7

Goto Item detail and select Tab PO History.

Step 8

Click on Invoice Document number (under the column heading Material Document).
Check the Vendor number on the Top right block of invoice document and compare it with
the PO vendor number

Step 1

Step 9

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5 REVIEW AND ISSUES

5.1

Technical Issues And Resolutions

Rating:
Allocate each comment with a rating of High (H), Medium (M), and Low (L). The ratings are defined
as:

Page
No

High - the reviewer has found something in the document which he / she feels is
fundamentally wrong and therefore cannot sign off the document until the comment has
been addressed & rectified
Medium the reviewer has found something in the document, which needs to be discussed
to clarify. The reviewer would be uncomfortable to sign off until the comment is addressed
Low the reviewer has found something in the document which is a minor point, but will
not prevent the sign off of the document if not rectified
Section &
Paragraph

Review
Date

Reviewer Name

Comments

Rating
H/ M/
L

Response to comment (to be filled in by doc

author/s)