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The American Psychological Association (APA) style is widely accepted in the social sciences and many other fields. The APA citation format requires parenthetical citations within the text instead of endnotes or footnotes. Citations in the text provide brief information, the name of the author and the year of publication, to lead the reader to find the source of information in the reference list at the end of the paper. This handout is based on the 6th edition of the Publication Manual of the American Psychological Association (APA), but is not a comprehensive guide. For all rules and requirements of APA citations, please consult the 6th edition of the Publication Manual of the American Psychological Association. References Concise Rules of APA Style, 6th ed. Washington, DC: American Psychological Association, 2010. Publication Manual of the American Psychological Association, 6th ed. Washington, DC: American Psychological Association, 2010.
Index
1. 2. 3. 4. 5. Title Reference in the Text : Basic Rules Reference in the Text : Special Occurrence Reference in the Text : Quotations Reference List : Basic Rules Reference List : Examples a. Book (print) b. Book (electronic) c. Chapter of a Reference Book d. Print Periodicals e. Electronic Periodicals f. Reference Works g. Thesis & Dissertations h. Reports i. Audio Visual Materials j. Web Pages & Other Online Works k. Unpublished Materials l. Unpublished online Works m. Archival Documents Page 02 03 04 05 06 07 07 08 08 09 10 11 11 12 13 13 14
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Parenthetical references in the text include the authors surname (do not include suffixes such as Jr.) and the year of publication When there are multiple authors, precede the final name in running text by the word and. In parenthetical material, in tables and captions and in the reference list, join the names by an ampersand (&).
o o If the author's name is used in the sentence, simply include within parentheses the date of publication after the author's name Barrow (1974) found . . . If the author's name is not incorporated in the sentence, include the author's last name and publication date within parentheses . . . (Barrow, 1974). If a source has two authors, cite both names every time the reference appears in the text. . . . (Dewdney & Ross, 1994). Dewdney and Ross (1994) found. . . For a source with three, four or five authors, cite all of the authors when the reference occurs first time. For any subsequent occurrences of the same reference, use the first authors surname with et al. signifying the other authors. Follow this with the year of the publication. Omit the year from each subsequent occurrence of the same reference falling within the same paragraph First text citation : Smith, Rubick, Jones, and Malcolm, 1995 Subsequent citations: Smith et al. (1995) argued that. . . . First text citation : (Smith, Rubick, Jones, & Malcolm, 1995) Subsequent citations: (Smith et al., 1995) o For a source with six or more authors, include only the first author's surname followed by "et al." Peffer et al. (1997) contended. . . . (Peffer et al., 1997) If a source has a group (corporation, government agency, association, etc.) as an author, the name is usually spelled out in every text citation. However, if the name is long and the abbreviation is easily recognizable or understandable, spell it out for the first text citation and abbreviate for subsequent citations. First text citation: (Association of College and Research Libraries [ACRL], 1996) Association of College and Research Libraries (ACRL, 1996) Subsequent citations: (ACRL, 1996) ACRL (1996) found that. . . .
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If a reference list includes publications by two or more primary authors with the same surname, first authors initials should be included in all text citations even if the year of publication differs
Among studies, we review M.A. Light and Light (2008) and I. Light (2006)
If a work has no identified author, citer the first few words of the reference list entry (usually the title) and the year.
Use Double Quotation for the title of an article, a chapter or web page on free care (Study Finds, 2007) Italicize the title of a periodical, a book, a brochure or a report the book College Bound Seniors (2008)
(Anonymous, 1998)
Order the citations of two or more works within the same parenthesis alphabetically as they appear in the reference list Two or more work of the same authors should be arranged by the year of publication. Authors surname should use once and for each subsequent work only the year should be used
Training materials are available (Department of Veterans Affairs, 2001,2003) Past research (Gogel, 1990,2006, in press)
If the same author has the publications in same year, add the suffixes a, b, c and so forth after the year. The year should be repeated in the text citation.
Several studies (Derryberry & Reed, 2005a, 2005b, in press-a; Rothbart, 2003a)
Two or more works by different authors should be cited in alphabetical order by the first authors surname.
Clear evidence provided ( Helber, 1995; Krause, Bochner, & Duchesne , 2006)
Secondary Sources
When the original work is out of print, unavailable through usual sources or not available in English then use secondary sources. It should be cited secondary source in the reference list and in text both original work and secondary source should be indicated.
Chambliss and Ryther (as cited in Liazos, 1985) reported
When the year of publication is very old or inapplicable, cite the year of translation used, preceded by trans or the year of the version used followed by version
(Aristotle. Trans. 1931) James (1890/1983)
Classical Works
It is not needed to include entries in the reference list for major classical works (ancient Greek and Roman works, classical religious works; Bible, Quran
(Quran 5:3-4)
Indicate the page, chapter, figure table or equation at the appropriate point in the text reference
(Thennakoon, 1963, p.96) (Chen, 1982, Chapter 2)
Personal Communication
Personal communications are not cited in the reference list. Include many details in the text (such as Initials and the surname of the communicator, the exact date etc.)
M. Greene (personal communication, September 29, 2005 )
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If the quotation comprises 40 or more words, display it as a separate block of text without the quotation marks. The block should be indented about a half inch from the left. Entire quotation should have double space. If there are additional paragraphs in the quotation, it should be indented the first line of each additional paragraph.
Others have contradicted this view: Co-presence does not ensure intimate interaction among all group members. Consider large-scale social gatherings in which hundreds or thousands o people gather In a location to perform a ritual or celebrate an event. In these Instances, participants are able to see the visible manifestation of the group, the physical gathering, yet their ability to make direct intimate connections With those around them is limited by the sheer magnitude of the assembly. (Purcell, 1997, pp. 111-112) Gallati (1998) discovered the following: The impact of technology on student learning is best observed when conducting focus groups In addition, students willingly discuss their experiences positive and negative - with the researcher, thus documenting the ways in which technological advances have helped or hindered their experience as a student. (p.38)
When citing information from an online material that doesnt provide page numbers, use the paragraph abbreviation (para.) to indicate the paragraph being cited. If the online source doesnt have visible page or paragraph numbers, cite the heading and the number of the paragraph following it.
(Myers, 2000, para. 5) (Lehman, 2001, Recommendation section, para. 2)
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10. Retrieval information must be given for electronic sources. The statement should provide the URL, or website address, of the source. 11. Cite personal communications only as in text citationsdo not include them in the reference list 12. Although some volume numbers of books and journals are given in Roman numerical, APA use Arabic numbers (e.g.: Vol. 3, not Vol. III). The Roman numerical which is a part of the title, should remain in the title (e.g.: Attention and Performance XIII) 13. Acceptable abbreviations should be used when necessary Abbreviation ed. Rev. ed. 2nd ed. Ed. (Eds.) Trans. n.d. p. (pp.) Vol. Vols. No. Pt. Tech. Rep. Suppl. Book or Publication Part edition Revised edition Second edition Editor (Editors) Translator(s) no date Page (pages) Volume (e.g.: Vol. 4) Volumes (e.g.: Vols. 4-5) Numbers Part Technical Report Supplement
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BOOKS FOR AN ENTIRE BOOK (PRINT), USE THE FOLLOWING REFERENCE FORMATS:
Author, A. A. (Year). Title of work (nth ed.). Location: Publisher. Editor, A. A. (Ed.). (Year). Title of work (nth ed.). Location: Publisher.
1. One author Alexie, S. (1992). The business of fancy dancing: Stories and poems. Brooklyn, NY: Hang Loose Press. Brockett, O. (1987). History of the theatre (5th ed.). Boston: Allyn and Bacon 2. Two to seven authors [List all authors] Elmasri, R., Navathe, S. B., Somayajulu, D. V. L. N., & Gupta, S. K. (2006). Fundamentals of database systems. Delhi, India: Dorling Kindersley. 3. Eight or more authors [Include the first six authors names, then three ellipsis and the last authors name] Birbeck, M., Diamond, J., Duckett, J. Gudmundsson, O. G., Kobak, P., Lenz, E., Zaev, Z. (2001). Professional XML (2nd ed.). Mumbai, India: Shroff 4. Corporate Author American Psychiatric Association. (1994). Diagnostic and statistical manual of mental disorders (4th ed.). Washington, DC: Author. 5. Anonymous Author [No author / editor] Dorlands illustrated medical dictionary (31st ed.). (2007). Philadelphia, PA: Saunders. 6. Editor Ermann, M. D., & Shauf, M. S. (Eds.). (2003). Computers, ethics, and society. New York, NY: Oxford University Press. 7. Translator Freud, S. (1950). Beyond the pleasure principle (J. Strachey, Trans.). New York, NY: Live right. (Original work published 1920).
Note: In-text citation would appear as: (Freud, 1920/1950)
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8. 9.
Work in several volumes Blotner, J. (1976). Faulkner: A biography (Vols. 1-2). New York, NY: Random House. Conference Proceedings Schnase, J. L., & Cunnius, E. L. (Eds.). (1995). Proceedings of CSCL '95: The First International Conference on Computer Support for Collaborative Learning. Mahwah, NJ: Erlbaum.
FOR A CHAPTER IN A BOOK OR ENTRY IN A REFERENCE BOOK, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A., & Author, B. B. (Year). Title of chapter or entry. In A. Editor, B. Editor, & C. Editor (Eds), Title of book (pp. xxx-xxx). Location: Publisher.
15. Article or chapter in a print Book Haybron, D. M. (2008). Philosophy and the science of subjective well-being. In M. Eid & R. J. Larsen (Eds.), The science of subjective well-being (pp. 17-43). New York, NY: Guilford Press.
16. Article or chapter in an electronic book Symonds, PM. (1958). Human drives. In C. L. Stacey & M. DeMartino (Eds.), Understanding human motivation (pp.11-22). Retrieved from PsycBOOKS database.
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17. Paper from the proceedings of a conference Miller, S. (2000). Introduction to manufacturing simulation. In Proceedings of the 2000 Winter Simulation Conference, (pp. 6366). Retrieved from http://www.informs-sim.org/wsc00papers/011.PDF
ARTICLES : JOURNALS, MAGAZINES & NEWSPAPERS FOR PRINT ARTICLES, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A., Author, B. B., & Author, C. C. (Year). Title of article. Title of Periodical, vol(issue), xxx-xxx.
NOTE: The periodical title and the volume number are in italics. Issue numbers are not required if the journal is continuously paged. If paged individually, the issue number is required and is in regular type in parentheses adjacent to the volume number.
18. Journal article Gibbs, M. (2005). The right to development and indigenous peoples: Lessons from New Zealand. World Development, 33(8), 1365-1378. 19. Magazine article Mathews, J., Berrett, D., & Brillman, D. (2005, May). Other winning equations. Newsweek, 145(20), 58-59. 20. Newspaper article Hartevelt, J. (2007, December 20). Boy racers. The Press, p. 3.
21. Newspaper article with no author or no continuous pages Generic Prozac debuts. (2001, August 3). The Washington Post, pp. E1, E4.
Sillick, T. J., & Schutte, N. S. (2006). Emotional intelligence and self-esteem mediate between perceived early parental love and adult happiness. E-Journal of Applied Psychology, 2(2), 38-48. Retrieved from http://ojs.lib.swin.edu.au/index.php/ejap
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24. Online magazine article Novotney, A. (2010, January). Integrated care is nothing new for these psychologists. Monitor on Psychology, 41(1). Retrieved from www.apa.org/monitor 25. Online newspaper article Gadher, D. (2007, September 2). Leap in gambling addiction forecast. The Sunday Times. Retrieved from http://www.timesonline.co.uk 26. Online newsletter article [no author] Six sites meet for comprehensive anti-gang initiative conference. (2006, November/December). OJJDP News @ a Glance.Retrieved from http://www.ncjrs.gov/htmllojjdp/news_acglance/216684/topstory.htmI
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DOCTORAL DISSERTATIONS AND MASTER THESIS FOR UNPUBLISHED DISSERTATION OR THESIS, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year). Title of doctoral dissertation or masters thesis (Unpublished doctoral dissertation or masters thesis). Name of Institution, Location.
36. Thesis (Print) : Outside of the US Dewstow, R. A. (2006). Using the Internet to enhance teaching at the University of Waikato (Unpublished master's thesis). University of Waikato, Hamilton, New Zealand.
37. Thesis (Print) : From US Caprette, C. L. (2005). Conquering the cold shudder: The origin and evolution of snake eyes (Unpublished doctoral dissertation). Ohio State University, Columbus, OH.
FOR DISSERTATION OR THESIS AVAILABLE FROM A DATABASE SERVICE, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year). Title of doctoral dissertation or masters thesis (Doctoral dissertation or master's thesis). Retrieved from Name of database. (Accession or Order No.)
38. Masters thesis, from a commercial database McNiel, D. S. (2006). Meaning through narrative: A personal narrative discussing growing up with an alcoholic mother (Master's thesis). Available from ProQuest Dissertations and Theses database. (UMI No. 1434728) 39. Doctoral dissertation, from institutional database Adams, R. J. (1973). Building a foundation for evaluation of instruction in higher education and continuing education (Doctoral dissertation). Retrieved from http://www.ohiolink.edu/etd/ 40. Masters thesis, from the web Patterson, G. W. (2003). A comparison of multi-year instructional programs (looping) and regular education program utilizing scale scores in reading. (Masters thesis, University of Florida). Retrieved from http://www.uf.edu/~asb/theses/2003/ NOTE: When the dissertation and masters thesis is retrieved on the Web, it may not be clear what institution conferred the degree. Include the name of the university in parentheses after the degree
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REPORTS FOR TECHNICAL & RESEARCH REPORT, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year). Title of work (Report No. xxx). Location: Publisher
NOTE: Annual reports should consider as books 41. Government report [print] United States General Accounting Office. (1997, February). Telemedicine: Federal strategy is needed to guide investments (Publication No. GAO/NSAID/HEHS-97-67). Washington, DC: U.S. Government Printing Office. 42. Government report from web United States General Accounting Office. (1997, February). Telemedicine: Federal strategy is needed to guide investments (Publication No. GAO/NSAID/HEHS-97-67). Retrieved from General Accounting Office Reports Online: www.gpoaccess.gov/gaoreports/index.html 43. Non government report from web National Center for Ethical Education, Commission on Higher Education. (2002). Statistical analysis report: Ethical education (NCEE 97-584). Retrieved from http://ncee.ed.org/pubs/97584.html 44. Research Report Tayama, T. (2006). Velocity influence on detection and prediction of changes in color and motion direction (Report No. 38, 1-20). Sapporo, Japan: Hokkaido University, Psychology Department. University of Waikato. (1967). First hall of residence (Information series No. 3). Hamilton, New Zealand: Author.
AUDIOVISUAL MATERIALS FOR A MOTION PICTURE, USE THE FOLLOWING REFERENCE FORMAT:
Producer, A. A. (Producer), & Director, B. B. (Director). (Year). Title of picture [Motion picture]. Country of Origin: Studio
45. Film motion picture Vasile, T. (Producer), & Fellini F. (Director). (2001). Roma [Motion picture]. United States: MGM Home Entertainment. Note: In-text citation would appear as: (Vasile & Fellini, 2001) 46. Video [DVD / CD] American Psychological Association. (Producer). (2000). Responding therapeutically to patient expressions of sexual attraction [DVD]. Available from http://www.apa.org/videos/
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47. Episode from television or radio programme NOTE: For an episode from a television or radio series, use the same format as for a chapter in a book, the script writer and director in the author position and the producer in the editor position. but list
Egan, D. (Writer) & Alexander. J. (Director). (2005). Failure to communicate [Television series episode], In D. Shore (Executive producer), House. New York, NY: Fox Broadcasting.
OTHER ONLINE WORKS FOR WEB PAGES AND SIMILAR ONLINE WORKS, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. or sponsoring organization. (Last update or copyright date). Title of page [Format, if applicable]. Retrieved from http://xxxxxxx.xxx
50. Web Pages Statistics New Zealand. (2007). New Zealand in profile 2007. Retrieved from http://www.stats.govt.nz Cobb, W. J. (2004, October). The culture of civil rights. Retrieved from ttp://www.voicesofcivilrights.org/civil5.html 51. Online Annual Report Microsoft Corporation. (2009). Microsoft Corporation annual report 2009. Retrieved from http://www.microsoft.com/msft/reports/ar09/index.html 52. Online Broacher US Citizenship and Immigration Services. (2009, April). The redesigned (new) citizenship test [Brochure]. Retrieved from http://www.usda.gov/documents/AvianFluBrochure.pdf 53. Online Video Harvard University. (2009, November 16). Stem cells: Mending a broken heart [Video file]. Retrieved from http://www.youtube.com/watch?v=cMtFkfcQqec
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UNPUBLISHED AND INFORMALLY PUBLISHED WORKS FOR UNPUBLISHED MATERIALS, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year). Title of manuscript. Unpublished manuscript [or Manuscript submitted for publication, or Manuscript in preparation]
54. Unpublished manuscript with a university cited Blackwell, E., & Conrod, P. J. (2003). A five-dimensional measure of drinking motives. Unpublished manuscript, Department of Psychology, University of British Columbia, Vancouver, Canada. 55. Manuscript in progress or submitted for publication Ting, J. Y., Florsheim, P., & Huang, W. (2008). Mental health help-seeking in ethnic minority populations: A theoretical perspective. Manuscript submitted for publication.
UNPUBLISHED ONLINE WORKS FOR UNPUBLISHED ONLINE WORKS, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year, Month Day). Title of post [Description of form]. Retrieved from http://www.xxxx
56. Online Discussion Chalmers, D. (2000, November 17). Seeing with sound [Online forum comment]. Retrieved from http://groups.google.com/group/sci.psychology.consciousness 57. Blog post Wadard. (2009, June 15). Australia's climate bill may be scuttled [Web log post]. Retrieved from http://globalwarmingwatch.blogspot.com/ 58. Video blog post Leelefever. (2007, May 29). Wiki in plain English [Video file]. Retrieved from http://www.youtube.com/watch?v=dnL00TdmLY 59. Message posted to an electronic mailing list Smith, S. (2006, January 5). Re: Disputed estimates of IQ [Electronic mailing list message]. Retrieved from http://tech.groups.yahoo.com/group/ForenslcNetwork/message/670
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ARCHIVAL DOCUMENTS AND COLLECTIONS FOR ARCHIVAL DOCUMENTS, USE THE FOLLOWING REFERENCE FORMAT:
Author, A. A. (Year, Month Day). Title of material. [Description of material]. Name of collection (Call number, Box number, File name or number, etc.). Name of Repository, Location.
60. Handout, Lecture Notes [Print] Brown, P. (2004). Marketing: MKTG200-04B [Lecture notes]. University of Waikato, Department of Marketing, Hamilton, New Zealand. 61. Letter from a repository Frank, L. K. (1935, February 4). [Letter to Robert M. Ogden]. Rockefeller Archive Center (GEB series 1.3, Box 371, Folder 3877), Tarry town, NY. 62. Newspaper article in an archive Psychoanalysis institute to open. (1948, September 18). [Clipping from an unidentified Day ton, Ohio newspaper]. Copy in possession of author.
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