AIM FF

TE.040AR SYSTEM TEST SCRIPT RECEIVABLES <Company Long Name> <Subject>

Author: Creation Date: Last Updated: Document Ref: Version:

<Author> May 31, 2013 May 31, 2013 <Document Reference Number> DRAFT 1A

Approvals: <Approver 1> <Approver 2>

TE.040ar System Test Script Receivables May 31, 2013

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Date 31-May13

Author <Author>

Version Draft 1a

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TE.040ar System Test Script Receivables May 31, 2013

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Contents

Document Control.......................................................................................ii Century Date Compliance...........................................................................1 Accounts Receivable Test Sequences.........................................................2 Test Specification - Enter and Maintain Customer Records........................3 Test Specification - Enter and Process Receivables Transactions ..............4 Test Specification - Enter and Process Credit Memos.................................6 Test Specification - Enter and Process Adjustments...................................7 Test Specification - Enter and Process Receipts.........................................9 Test Specification - Perform Receivables Inquiry......................................11 Test Specification - Customer Call Processing..........................................12 Test Specification - Receivables Print Statements and Dunning Letters...13 Test Specification - Receivables Month End Process - Run AR Reports.....14 Data Profile - <Scenario Number>...........................................................16 Defect Log................................................................................................. 17 Open and Closed Issues............................................................................18 Open Issues......................................................................................... 18 Closed Issues.......................................................................................18

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Century Date Compliance

In the past, two character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character coding scheme was more appropriate. In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention. Every applications implementation team needs to consider the impact of the century date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance.

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Accounts Receivable Test Sequences

Sequence # 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 Date Time Accounts Receivable Test Name Description Enter and Maintain Customer Records Enter and Process Receivables Transactions Enter and Process Credit Memos Enter and Process Adjustments Enter and Process Receipts Perform Receivables Inquiry Customer Call Processing Receivables Print Statements and Dunning Letters Receivables Month End Process - Run AR Reports Tester Test Status Notes

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Test Specification - Enter and Maintain Customer Records

Scenari o Step Test Step 10.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

10.2

10.3 10.4

10.5

Add a customer profile. Customers -> Profile Class Add several new customers with different profile classes. Customers -> Standard View a customer Customers -> Summary Update a Customer record Customers -> Standard Maintain Individual Customers Profile - Query up the customer entered in 10.2 Go to any one of the Profile Alternative region and change any information Customers -> Standard

Customer profile saved without error. System will automatically number the address and Bill_to site. Verify customer profile information defaults are correct. Verify data entered in 10.1 is correct. Update saved without error.

You are allowed to override the customer profile information for individual customer.

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Test Specification - Enter and Process Receivables Transactions

Scenari o Step Test Step 20.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

20.2

20.3

20.4

Enter a Debit Memo. - Use "Manual Other" as Batch Source - Use "Debit Memo" for transaction class and type. - In the Lines window, QuickPick line name, and enter other line related information. - Make sure all the account code combinations are there. Transactions -> Transactions Enter a Credit Memo that does not associate to any invoice - Use "Manual Other" as Batch Source - Use "Credit Memo" for transaction class and type. - In the Lines window, QuickPick line name, and enter other line related information (Use negative amount). Enter a couple more credit memos Transactions -> Transactions View transactions balances and detail. Transactions -> Transactions -> (B)Balances Enter transactions with transaction type (v. )

This debit memo should be able to complete without any missing data (click on "Complete" checkbox to complete a transaction).

This credit memo should be able to complete without any missing data (click on "Complete" checkbox to complete a transaction).

The transaction balance should be the same as original transaction amount since no receipt has been applied. All invoices saved without error. Document Control Company Confidential - For internal use only ii

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Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

"Invoice" Transactions -> Transactions ->

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Test Specification - Enter and Process Credit Memos

Scenari o Step Test Step 30.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

30.2

30.3

Enter Credit Memos - Query up any one of the debit transactions entered above as Credited Transaction - Enter a credit memo to fully credit this debit transaction. Transactions -> Credit Transactions Reapply Credit Memos - Query up one of the credit memos entered above. - Match this credit item to a debit item. Transactions -> Transactions Summary -> (B) Applications View transaction balances for both credit memo and credited transaction. Repeat steps. Transactions -> Transactions Summary -> (B) Open -> (B)Balance

This credit memo should complete successfully.

Items should be matched without error

All transactions should show a balance.

30.4 30.5 30.6

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Test Specification - Enter and Process Adjustments

Scenari o Step Test Step 40.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

40.2

40.3

- select invoice/debit memo to be adjusted - Click on Adjust button - QuickPick any activity name. Enter adjustment amount less than the adjustment limit of the person who is doing this adjustment. Transactions -> Transaction Summary (B) Adjust - Select invoice/debit memo to be adjusted - Click on Adjust button - QuickPick any activity name. Enter adjustment amount more than the adjustment limit of the person who is doing this adjustment. Transactions -> Transaction Summary (B) Adjust - Login as another user as approver - Enter the adjustment number noted down above and click Find button - QuickPick on Status field, select "Approved" and save Control -> Adjustments -> Approve (v. )

The adjustment should have "Approved" status

The adjustment should have "Pending Approval" status The adjustment number is: ______

The adjustment status should be changed to "Approved" if the approvers approval limit is more than the adjustment amount; otherwise the approver is not allowed to approve the adjustment and the adjustment status will stay the same.

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Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

Adjustments 40.4 40.5 40.6

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Test Specification - Enter and Process Receipts

Scenari o Step Test Step 50.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

50.2

50.3

50.4

50.5

50.6

- Enter a check receipt for one of the invoices entered above. - Apply the full receipt amount to this invoice Receipts -> Batches View invoice balances Transactions -> Transactions -> (B) Balances Reverse the receipt entered above Receipts -> Receipts -> (B) Reverse View invoice balances Transactions -> Transactions -> (B) Balances - Enter a check receipt for the invoice entered above and leave this receipt unapplied. Enter the receipt amount same as invoice amount Run Unapplied Receipt Register Report Receipts -> Batches -> (B) Receipts Apply the receipt against this invoice Run Unapplied Receipt Register Report Receipts -> Receipts Summary -> (B)Application

Record saved without error.

The invoice balance should be 0. Reversal saved without error.

The invoice should show a balance after reversal. The first run of Unapplied Receipt Register Report should show the receipt

The second run of the report should not show the receipt

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Doc Ref: Scenari o Step Test Step 50.7 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

- Enter a Misc receipt. - Click on Distribution button to enter distribution account - Transmit to GL Receipts -> Batches -> (B) Receipts

Verify accounting entries created as a result of this miscellaneous receipt transaction.

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Test Specification - Perform Receivables Inquiry

Scenari o Step Test Step 60.1 60.2 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

60.3

60.4

60.5

60.6

60.7

60.8

View Customers Customers -> Summary View Invoice Image Transactions -> Transactions Summary ->(B)Open>(B)Balance View Receipts Batches Receipts -> Batches Summary View Receipts by Customer/Batch Receipts -> Receipts Summary View Transaction History Collections -> Account Details -> (B) Activity View Customer Account Detail Collections -> Account Details View Customer Account Summary Collections -> Account Overview View Customer Account Summary: Aging Collections -> Aging

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Test Specification - Customer Call Processing

Scenari o Step Test Step 70.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

70.2

- Record a customer call regarding one of the open invoices entered above - Click Topic button to record the topic - Click on Action button to record the call actions Collections -> Customer Calls View customer call history Collections -> Correspondence

Customer call information saved without error.

The Customer Call should show up in View Customer Call History window.

70.3 70.4

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Test Specification - Receivables Print Statements and Dunning Letters

Scenari o Step Test Step 80.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

80.2

- Submit a statement for the customer of the invoices entered above - View Statement Generation Program in Concurrent Request window - View Statement online once the concurrent program is complete - Print the statement Print Documents -> Statements - Enter a few invoices, use the first day of last months date as invoice date and "30 Net" as payment terms. - Print a dunning letter for this customer, use "Days Overdue" as dunning method Print Documents -> Dunning Letters

The statement should contain all the invoices, debit memos, credit memos, receipts and adjustment activity to your customer. This statement should also include unapplied receipts which are associated to a bill_to site.

The overdue invoices for this customer should show up in the dunning letter.

80.3 80.4 80.5 80.6

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Test Specification - Receivables Month End Process - Run AR Reports

Scenari o Step Test Step 90.1 Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

90.2

90.3

90.4

Run the following reports before posting: - Deposited Cash Report - Other Receipts Report - Unposted Journal Entries Report Control -> Requests -> Run Posting to GL, use the following parameters: - Post in Summary - Use Period End date as GL Posted Date - Use first day of the current period for GL Start Date, use the last day of the current period as GL End Date - Set "Yes" for Journal Import Interfaces -> General Ledger - Close current accounting period - Attempt Entry of an Invoice to the Closed Period - Open the next accounting period Control -> Accounting -> Open/Close Periods Run Month-end reports Control -> Request -> Run

Verify data in reports is accurate.

Verify the Unposted Journal Batch created in GL.

Oracle AR will reject the GL date for the closed period. Next month will be available for invoice entry in AR

Verify data in month end reports is accurate

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Doc Ref: Scenari o Step Test Step Role Action or Path Expected Results Actual Results Expected Cycle Time Actual Cycle Time Status

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Data Profile - <Scenario Number>

Scenari o Step Business Object Data Condition Business Rule Type Status

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Defect Log
Defect ID Number Test Step Referenc e Module Name Defect Description Resolution Re-Test By Re-Test Date Status (open, closed, in process)

Oracle Receivables

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Open and Closed Issues

Open Issues

ID

Issue

Resolution

Responsibility

Target Date

Impact Date

Closed Issues

ID

Issue

Resolution

Responsibility

Target Date

Impact Date

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