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freesaphr
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Share on facebookShare on twitterShare on emailShare on printMore Sharing Services0 Payroll (PY) Summary of administrative functions in Payroll for a payroll area. The payroll control record performs the following tasks:

It defines the current payroll period and payroll past for retroactive accounting recognition. It locks the master and time data against changes during the payroll run.

The lock applies for the payroll past and payroll present. However, changes that affect the future are still possible.

Payroll is locked whilst changes relevant for payroll are made in the master or time data. The payroll control record defines the greatest earliest retroactive accounting period. It also records the payroll status.

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Default in IT0001

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freesaphr
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Feature to Feature PAYROLL AREA to Master data is ABKRS

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Topic 16: Control Record

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Share on facebookShare on twitterShare on emailShare on printMore Sharing Services0 Go to otherwise and select your country

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freesaphr

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Administrator

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freesaphr
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Go for Decision option like here are given decision option is Company code.

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freesaphr
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Create and assign. Like

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All Features maintenance process is same. Only thing need to see client requirement what to defaults and what to take as Decision option. Dont forget to activate.

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freesaphr
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Now Control record creations

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freesaphr
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Payroll control record is created using transaction PA03. You can view the same through SM30>V_T569V. It gives current status of payroll.

Use F4 to select your Payroll Area to mentain Control Record. ***One Payroll Area will have only on control Record.

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Like C0 is your payroll area.

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Share on facebookShare on twitterShare on emailShare on printMore Sharing Services0 Control Record Looks like this

Only two things need to fill with Month & Year. 1. Payroll Periods 2. Earliest Retro Acctg period T-code for Control Record : PA03

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freesaphr
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1. Enter the one period less then the original payroll starts.

Like Example if your company payroll starts from 01.01.2000 so enter 01.1999 (Month.Year)

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Here you enter from which period RETRO SHOULD STARTS Example : If your company payroll started from 01.01.2000. Take one year so Jan 2000 - Dec 2000, Salary components like BONUS pays only RETRO from 01.01.2000, so if any entry before 01.01.2000 system will not take retro.

Earliest Retroactive Accounting Date The Earliest retroactive accounting date field enables you to determine the date up to which retroactive accounting is possible for the payroll area. You can only change the employees master data up to and including this earliest personal retroactive accounting date. If you try to change data in the payroll past for a date that occurs before the earliest personal retroactive accounting date, the system displays an error message. Usually, you do not define the earliest personal retroactive accounting date for an individual employee in the Payroll Status infotype. Instead, you define the earliest personal retroactive accounting date for an entire payroll area using the payroll control record. If the earliest retroactive accounting period in the control record does not match the earliest personal

retroactive accounting date in the Payroll Status infotype, the system uses the later date as the earliest retroactive accounting date.

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From this example payroll will starts from Jan 2000 and retro will accept from Dec 1999

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Share on facebookShare on twitterShare on emailShare on printMore Sharing Services0 HI I tried this ,only the first time the date is changing, next time only Run is increasing is it correct? YES
Quote:

Originally Posted by dryakp Hi Trainer, I tried this ,only the first time the date is changing, next time only Run is increasing is it correct? and i'm getting an error message "subsequent period missing 01,2008 in payroll period table T549Q" 01,2008 is my start date i gave payrol period 12,2007 earliest retro 12,2007 Regards Anish

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welcomewiki
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Hi Run the 2 Payroll Periods before start date and make some 20+ year end date. Please check all your payroll period, I think you may missed some year that was the reason asking for 549Q table.

Thanks

Quote:

Originally Posted by dryakp Hi Trainer, I tried this ,only the first time the date is changing, next time only Run is increasing is it correct? and i'm getting an error message "subsequent period missing 01,2008 in payroll period table T549Q" 01,2008 is my start date i gave payrol period 12,2007 earliest retro 12,2007

Regards Anish

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dryakp
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Hi Trainer, Thank you, its working now, i did n't save my payroll period in payroll step,now its showing dates in table 549Q Regards Anish
Quote:

Originally Posted by welcomewiki Hi Run the 2 Payroll Periods before start date and make some 20+ year end date. Please check all your payroll period, I think you may missed some year that was the reason asking for 549Q table.

Thanks

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freesaphr
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Payroll Area A payroll accounting area (which is often abbreviated to payroll area) is an organizational unit containing all of the employees for whom the payroll runs at the same time. Use The payroll usually runs for payroll accounting areas. Each payroll accounting area determines the specific dates for which the payroll runs, the earliest payroll period for which retroactive accounting is possible, retroactive accounting recognition, and the periods for which the payroll runs.

Last payroll period Last payroll period. Payroll Year This field contains the year of the payroll period. A payroll period is uniquely identified by the period modifier, the number of the payroll period and the payroll year.

Sort field for control record This field stores the current payroll run. You can run payroll accounting several times for each payroll period and area. This may be necessary if master data has been corrected. Each payroll run in a period increments the payroll number by one.

Earliest retroactive accounting period Retroactive accounting in payroll can begin on the start date of this period at the earliest. If changes relevant for retroactive accounting have been made before this date, the system does not take these into account in the current retroactive accounting run or in future retroactive accounting. However, the system triggers a retroactive accounting run up to this period. Note If the earliest personal retroactive accounting date differs from the earliest retroactive accounting period, then it will be backdated to the later date. Earliest possible year for which retr.acc. can be performed

Definition Retroactive accounting in payroll can begin on the start date of this period at the earliest. If changes relevant for retroactive accounting have been made before this date, the system does not take these into account in the current retroactive accounting run or in future retroactive accounting. However, the system triggers a retroactive accounting run up to this period. Note If the earliest personal retroactive accounting date differs from the earliest retroactive accounting period, then it will be backdated to the later date.

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Yogesh
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Originally Posted by freesaphr To Create Control Record need Payroll Area. As you already seen one method of creating Payroll now we will see second method. Which also important. Payroll Accounting Area

The payroll area is an organizational unit in the Human Resources department, which can be defined for a unified payroll accounting area. According to Hyderabad Agrichemicals Limited, the payroll areas are defined as: S.NO 1 2 Payroll area Payroll Area for HACL Payroll Area - Dummy Code P1 P2

I have not been able to understand the concept of Dummy Payroll Area so far. Please explain why it is required how it helps and what are the advantages.

Thanks.

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Share on facebookShare on twitterShare on emailShare on printMore Sharing Services0 Hi Not a problem you are doing right, go ahead. Thanks
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Originally Posted by awin Hello Trainer, I did as you menttioned here and the date also changed but along with it the RUN column is also changing from 0 to 2 it is right or am i doing some mistake plz explain me Thanks

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spence_ayana
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Hello trainner, I have created monthly in ABKRS default,

I am having trouble how to create weekly and bi-weekly defaults, its giving me error when creating. Thanks for all of your help

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welcomewiki
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Hi First of all after MOLGA 10 delete all exixting entries ONLY UNDER MOLGA 10 Now start enter BURKS then WERKS/PERSE/PERSK.. Thanks
Quote:

Originally Posted by awin Hello trainer, I am not able to see BURKS company code when i check this tree instead i am seeing this info as show in this screen shot pls explain me y am seeing the different one n help me in this regard.

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johny.thin
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Why do we need to run the payroll in SAP as all these would have been done in the legacy already. Is this a good idea to run the payroll in SAP system for the data before go live?

Quote:

Originally Posted by welcomewiki Hi Dummy Payroll used for running Back dated payroll from starting of the company to still date before Live month. Example. Say your client is gong Live on 01.04.2009 and system should have all the data before that right, because for Statutory calculations like PF, TAX, Gratuity...leave..... All this data will be in Non-SAP system, which comes from Data loading tool (Like LSML).. for that Data we need to run the payroll but if we run payroll with back dated system will run payroll and EE gets $$$. To stop we need on Dummy Payroll Area, using this we will run the payroll. Thanks

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welcomewiki
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Hi When we load all the data to SAP, after that if we run with monthly payroll area so the EE will get all old amounts as Retro. But we already paid the payment so that we need to run with this payroll area and run, After Live you can run the payroll normally. Thanks

Quote:

Originally Posted by johny.thin Why do we need to run the payroll in SAP as all these would have been done in the legacy already. Is this a good idea to run the payroll in SAP system for the data before go live?

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