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May 2009

Mt. Jordan 2nd Ward

EMERGENCY PREPAREDNESS PLAN

In response to a declaration of emergency

In response to a declaration of emergency, this plan should be referred to and followed. Included in this plan are:

OVERVIEW OF COMMITTEES . . . . . . . . . . . . . . . . . . . . . . . Page 2

NOTIFICATION SYSTEM flowchart . . . . . . . . . . . . . . . . . . . . . Page 4
TELEPHONE CALLING CHECKLIST. . . . . . . . . . . . . . . . . . . . . Page 5
WARD MAP divided by districts . . . . . . . . . . . . . . . . . . . . . . Page 7
LISTING OF DISTRICTS. . . . . . . . . . . . . . . . . . . . . . . . . . . Page 8
BASIC CHECKLIST. . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 11

Please also reference the following important items in case of emergency:

•SANDY MT. JORDAN STAKE EMERGENCY PREPAREDNESS PLAN (Yellow cover)

•YOUR PERSONAL DISASTER PREPAREDNESS PLANNER, A Citizen’s Perspective (distributed by Sandy CIty, available at
http://sandy.utah.gov/planner or link to it from the Mt. Jordan 2nd Ward blog, http://mj2sandy.blogspot.com.

The Emergency Preparedness Committee Chairman will coordinate the implementation of this plan by:
•Monitoring that neighborhood notification contacts assigned are currently active and functioning.
•Coordinating with the neighborhood notification contacts to ensure that the homes within their dis-
trict have copies of the Emergency Preparedness Plan and the Basic Checklist easily accessible.
•Ensuring that new members of the districts have a copy of the Emergency Preparedness Plan and
the Basic Checklist.
•Ensuring that all parts of this plan are in the hands of the Emergency Preparedness Plan Communica-
tion Committee Members.
•Conducting periodic tests of the notification system.

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COMMITTEE NAME/
COMMITTEE DESCRIPTION
MEMBERSHIP
EXECUTIVE COMMITTEE Oversee and administrate all aspects of plan.
•Bishop (Chair)
•Counselors, 1st and 2nd
•Membership Clerk
COMMUNICATIONS
COMMITTEE
•Executive Secretary (Chair)
•Ward Clerks
•Relief Society President
NOTIFICATION
COMMITTEE
•Bishop (Chair)
•Emergency Preparedness
Committee Chairman
•High Priest Group Leader
• Relief Society President
• Elders Quorum President
SHELTER AND CHILD
CARE COMMITTEE
•Primary Presidency (Chair)
•Young Women Presidency
•Physical Facilities Director
SECURITY COMMITTEE
•High Priest Group Leaders
Mt. Jordan 2nd Ward • Emergency Preparedness Plan
OVERVIEW OF COMMITTEES
Be familiar with Church emergency communica-
tion policies and equipment. Have a list of all
members who are amateur radio operators (mode
used by Church). Have a diagram of all individuals
that should receive information during a state of
emergency (see Notifications System flow chart).
Responsible for enacting Notification System.
Provide emergency shelter as needed and care for
children without parents, handicapped, home-
bound and those w/special needs. Be familiar
with Church policies regarding use of Church
property and facilities during an emergency.
Provide limited security when an emergency
takes place if needed. Dealing with lawbreakers
is the responsibility of authorized law enforce-
ment. Presence of an individual(s) often deters
lawbreakers.
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COMMITTEE RESPONSIBILITIES
1. Coordinate Emergency Preparedness (E.P.) for the ward
2. Ensure its effectiveness
3. See that the E.P. is on agenda for each Ward Correlation Council mtg.
4.Maintain & update Ward Resource List and submit to the Stake to include:
a. All medical specialists living in the ward
b. Any C.E.R.T. trained members in the ward
c. Any communication specialist living in the ward
d. Knowledge of any fresh water source in the ward
e. Any emergency power and generating equipment in the ward
f. Any transportation or heavy equipment and/or operators in the ward
1. Provide the description of the emergency.
2. Provide names of members/nonmembers injured, missing or dead.
3. Give the location and extent of area property damage.
4. Provide specific assistance required.
5. Communicate actions being taken to help those in distress.
6. Give only the facts, do not speculate.
7. Be prepared to give status on water, electricity, phone, gas, sewer and roads.
1. After Chair receives word of an emergency, initiates Telephone Calling
Checklist.
2. Each member alerts neighborhood notification contacts ensuring everyone in
ward boundary is notified and follows Telephone Calling Checklist.
3. Information is relayed according to the Notification System flowchart, and
members report back to the Chair.
1. Have a child care plan to be enacted in case of emergency.
2. Use the stake log checking all children in and out of the shelter.
3. Release no child w/out the request from a responsible family member.
4. Obtain a signature of the person picking up the child.
5. Assure shelter accommodates handicapped, homebound and special needs
people.
6. Organize activities for displaced individuals of all ages as needed.
7. Be aware of those suffering from trauma and need medical attention.
8. Work with Communications Committee to account for every child.
1. Always act under the direction of law enforcement when present.
2. Develop a ward security plan, i.e., Neighborhood Watch.
3. Be familiar w/Church and community law envorcement and security policies.
4. Assist in security of evacuated areas if no law enforcement is available or when
law enforcement requests.
5. Assist law enforcement in surveillance and protection if requested.
6. Evaluate, secure & maintain neighborhoods, & church property as much as
possible.
 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
OVERVIEW OF COMMITTEES CONT.

COMMITTEE NAME/
COMMITTEE DESCRIPTION COMMITTEE RESPONSIBILITIES
MEMBERSHIP
MEDICAL COMMITTEE Identify those people within the boundaries of the 1. Identify trained medical personnel within ward and submit to Stake.
•Elders Quorum Presidency ward who have medical training and can assist 2.Identify C.E.R.T. trained individuals and submit list to Stake.
in case of an emergency where medical aid is not 3. Set up and administer First Aid station if needed.
readily available from emergency responders. 4. Prioritize and treat medical emergencies.
5. Be aware of location of medical facilities in community.
6. Providing training for ward members in First Aid and CPR.
7. Encourage families to have First Aid kits on hand.
8. Function under local medical authorities.
9. Provide counseling to individuals/families as needed.
10. Evacuation Plan/route.
11. Heavy Equipment needs
RESCUE & TRANSPOR- Rescue & transportation is normally accomplished 1. Be familiar w/community emergency transportation facilities & programs.
TATION COMMITTEE under direction of civil authorities. However, in 2. In case of evacuation, be familiar of local community plans and routes.
•Young Men Presidency most serious emergencies when local authorities 3. Have a list of members/nonmembers in ward boundaries that are handi-
are pushed to the limit, ward leaders should be capped, homebound or special needs and submit copy to Stake R&T committee.
prepared to accomplish the assignment without Let each know that in an emergency they will be checked in.
assistance. 4. Keep a list of those w/heavy equipment that can be used and submit to Stake.
5. If needed, rescue persons endangered and provide transportation.
6. Transport relief supplies as needed.
7. Check local authorities for locations to house pets in case of rescue.
FAMILY PREPAREDNESS Families can get through emergencies if they are 1. Encourage members to be active in individual and family preparedness.
COMMITTEE prepared. Promote family preparedness. 2. Teach members how to store life sustaining foods and water.
3. Teach sanitation concepts and how to purify drinking water.
•Relief Society Leaders
4. Teach proper disposal of human waste in event the sewer system is down.
5. Be aware of existing wells in the area.
6. Work under direction of Stake Exec. Committee and local civil authorities.

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 Mt. Jordan 2nd Ward • Emergency Preparedness Plan Notification Committee
NOTIFICATION SYSTEM

EMERGENCY BISHOP Arrows indicate that information and reporting

PREPAREDNESS or Counselors flow in both directions.
COMMITTEE CHAIR (NOTIFICATION CHAIRMAN)
(Coordinator of Plan)

EMERGENCY EMERGENCY HIGH PRIEST GROUP RELIEF SOCIETY PRES. ELDERS QUORUM PRES.
TEAM PREPAREDNESS LEADER
or Counselors or Counselors
SUPERVISORS COMMITTEE CHAIR or Assistants

DISTRICT 1 DISTRICT 5 DISTRICT 9 DISTRICT 13

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

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DISTRICT 2 DISTRICT 6 DISTRICT 10 DISTRICT 14
Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

DISTRICT 3 DISTRICT 7 DISTRICT 11 DISTRICT 15

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

DISTRICT 4 DISTRICT 8 DISTRICT 12 DISTRICT 16

NEIGHBORHOOD NOTIFICATION CONTACTS

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

HOME TEACHING FAMILIES

 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST

1 The Notification Chairman (Bishop) receives word that an emergency involving families living within
the boundaries of the ward has occurred and receives the following information:

Name, address,
Day & time & phone no. Of Any instructions
Day & time notification Name, address, & person to report the necessary to assist
emergency was Nature & scope of phone no. Of person findings & actions in responding to the
occurred received emergency calling required emergency

The Notification Chairman will relay the information received from Emergency Team Supervisors to the author-
ity who notified him of the emergency. He will then relay any further instructions to the committee members
using the “Telephone Calling Checklist” notification procedures. The Chairman, with his assistants, will review the
“Disaster Preparedness Resource List” and coordinate help to homes. He will maintain contact with the notifying
authority to report needs of homes within ward boundaries, and coordinate assistance to the ward and from the
ward.

2 The Notification Chairman (Bishop) contacts the Emergency Team Supervisors and informs them:

Gives any Instructs to call Ensure that all homes

Day & time instructions received or contact their 4 are contacted by
Day & time notification by the chairman assigned neighbor- calling individual
emergency was Nature & scope of when notified of the hood notification homes if contact “A” if
occurred received emergency event contacts “B” is not available

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 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST CONTINUED

3 The Emergency Team Supervisors contact the neighborhood notification contacts and informs them:

Day & time Gives any Ensure that all

notification instructions received Instructs to call or homes are contacted
Day & time was by the chairman contact all of the and report back
emergency received by Nature & scope of when notified of the homes within their to the Notification
occurred chairman emergency event assigned district Chairman

The Emergency Team Supervisors will then call their respective home and visiting teachers and ask
them to contact their assigned families to offer aid.

4 The neighborhood notification contacts call each home within their assigned district and informs them:

Reviews the “Basic Emergen-

cy Preparedness Checklist”
with each home:
1. Ask for info. contained
Gives any in checklist
Day & time instructions 2. Write down responses
notification received by the separately for each family Report the results
Day & time was supervisor when 3. Ask the home to re- immediately to the
emergency received by Nature & scope notified of the view instructions to cope Emergency Team
occurred chairman of emergency event w/emergency Supervisor

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 BASIC CHECKLIST
TORNADO • FLASH FLOOD • EARTHQUAKE • WINTER STORM • HURRICANE • FIRE • HAZARDOUS MATERIALS SPILL

This checklist will help you get started. Discuss these ideas with your family, then prepare an emergency plan. Post
the plan where every- one will see it—on the refrigerator or bulletin board.

I. Prepare a Disaster Supplies Kit

Assemble supplies you might need in an evacuation. Store them in an easy-to-carry container such as a back pack
or duffle bag. Include:

• A supply of water (one gallon per person per day). Store water in sealed, unbreakable containers. Identify the stor-
age date and replace every six months.
• A supply of non-perishable packaged or canned food and a non-electric can opener.
• A change of clothing, rain gear and sturdy shoes.
• Blankets or sleeping bags.
• Secure anything in your home
• A first aid kit and prescription medications. that can topple over or break
• An extra pair of glasses. loose.
• Install smoke detectors on
• A battery-powered radio, flashlight and plenty of extra batteries.
each level of your home.
• Credit cards and cash. • Rotate medical and emergency
• An extra set of car keys. supplies.
• A list of family physicians.
• A list of important family information; the style and serial number of medical devices such as pacemakers.
• Special items for infants, elderly or disabled family members, and pets.

II. Create an Emergency Plan

Meet with household members to discuss the dangers of fire, severe weather, earthquakes and other emergencies.
Explain how to respond to each.
• Find the safe spots in your home for each type of disaster.
• Discuss what to do about power outages and personal injuries.
• Draw a floor plan of your home. Mark two escape routes from each room.
• Show family members how to turn off the water, gas and electricity at main switches when necessary.
• Post emergency telephone numbers near telephones.
• Teach children how and when to call 911, police and fire.
• Instruct household members to turn on the radio for emergency information.
• Pick one out-of-state and one local friend or relative for family members to call if separated during a disaster (it is
often easier to call out-of-state than within the affected area).
• Teach children your out-of-state contact’s phone numbers.
• Pick two emergency meeting places. aLSO:
1) A place near your home in case of a fire. • Learn your community’s evacu-
2) A place outside your neighborhood in case you cannot return home ation routes.
after a disaster. • Ask your workplace about
emergency plans.
• Take a basic first aid and CPR class. • Learn about emergency plans
• Keep family records in a water and fire-proof container. for your children’s school or day
care center.

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