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Moderator: Patricia Van Arnum Executive Editor Pharmaceutical Technology Speakers: Jake Doran IT Director, Global Regulatory Affairs Janssen R&D KR Karu Industry Solution Director, Pharmaceutical Sciences Sparta Systems
Jake Doran
IT Director, Global Reg Affairs Janssen R&D 11-June-2013
The views and opinions expressed in the following PowerPoint slides are those of the individual presenter and should not be attributed to Janssen, its directors, officers, employees, volunteers, members, chapters, councils, Special Interest Area Communities or affiliates, or any organization with which the presenter is employed or affiliated. These PowerPoint slides are the intellectual property of the individual presenter and are protected under the copyright laws of the United States of America and other countries. Used by permission. All rights reserved.
In this day and age there are no IT projects, every initiative is a business project with technological components!
People
Its not an administrative activity Cannot underestimate the cultural impact Organizational changes can be viewed as the impetus for advancement of process and technology Getting beyond business as usual Letting go of legacy Thinking and being transformational Change and transition management are critical success factors Discipline approach to driving efficiency and value
Process
Technology
Not centralization, still maintain decentralized model with regional and local OpCos
Business Goals
Improve how regulatory information is collected, accessed, managed, and consumed to enhance compliance, decision-making, and efficiency Achieve real-time and accurate submission, product, and registration information that supports Global Regulatory Affairs (GRA) and other divisions (R&D, Supply, Commercial etc.) Increase transparency of Central / Regional / LOC activities throughout the product life cycle
RIM
Enterprise Regulatory Information (Master Data) Data Quality & Governance Information Consumption, Data Warehouse, Metrics
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Internal Drivers: Processes and systems do not easily allow a complete regulatory view Extensive manual effort required to verify information Many resources to support current technology and business process adherence External Drivers: Implement new HA Requirements: e.g. IDMP - medicinal product ID will drive standardized product definitions in 2015 HA Inspections are more sophisticated requiring a higher degree of readiness and compliance management (realtime access)
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GMS
PMO
7) 8) 9)
Reg. Info
10) HCC Health Care Compliance 11) Due Diligence 12) External Development Partners 13) External Manufacturing Partners
Supply Chain CoMarketing Health Authorities Commercial Agents
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Define Scope Initial Focus on Global Product Registration & Information backbone Doc Mgmt & Publishing are part of Longer Term Plans Understand Current Situation Visit the Trenches, Interviews, etc. Conduct Cross-Functional Workshops to Validate Current Situation and to Draft Future State Be Inclusive, Global Participation, Understand Industry Direction Produce Detailed Roadmap Highlighting Business Benefits Transition from Current -> Future Conduct Focus Groups to Vet the Strategy of Future State Gain Consensus and Support Conduct Executive Session and Present Case for Change Approval to Execute
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GRAMM
SPS
GRAIL
EPOD
DMS
PMC Tracker
MPD/PKB
Investigationa l Submissions
Ongoing HA Communicatio n
HA Approvals
CTMS (GCO)
T-RACE
DMS
RCW (small molecule) Country Requirement s
EPOD
DMS SPS
RCW (small
GWRAT / Metrics
PUMA
molecule)
PUMA (BIO)
SPS
(BIO)
RCW
Legend
Planning
Search / Metrics Reference
100s
E-mail
Content
RI & Tracking
LOC Tools
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Resource (authoritative source for submission planning and tracking regulatory information) Optimization
Process / Role Design Authoritative Source Data Quality Standardize Data Information Consumption
Investigationa l Submissions
Ongoing HA Communicatio n
HA Approvals
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2013
Mobilize Project and CAR Strategy /Development Detailed Planning and Resource Evaluation
2014
2015
*Illustrative Purposes Only
Submission Archive Policy and Scalability Submission Portfolio Management Determine long term Strategy Regulatory Information Consumption Define Requirements
Decommission Systems
Requirements Definition
High Level E2E Process Design
Process & Role Design ---- Configure ---Prototype---Test / Validate---- Migrate Data ---Deploy
P
Commitments / Corresp. V M D
CTA Tracking
P V M D P
P V M D
Process Design Test & Validate Migrate Data Deploy Policy Decision Requirements Review Dependency
Data Governance Strategy - Data Verification Methods and Qualification Model Change and Transition Management, Program Governance www.diahome.org
15 15
Demonstrate Compliance Real-time access to regulatory status of all products Support other divisions compliance (e.g. commercial product release) Provide (global) shared transparency on upcoming regulatory activities without contacting all involved parties up front Reduce the number and complexity of SOPs to manage compliance
Inspection relevant information can be reported ad hoc from any location Ability to produce internal metrics for compliance related activities Support Emerging Agency Data Standards
Integrate new standards (XEVMPD, IDMP) using existing and robust regulatory information
Productivity / Efficiency Gains Reduce by 50% the time to find and verify the quality of regulatory information Productivity gains will support the increased number of submissions with current headcount Interactive sharing of up to date regulatory status information
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Benefits Local and Regional Offices Reduce redundant data entry including time spent duplicating information in local trackers (100s) Reduce (or eliminate) time required to respond to redundant queries from regional hubs and central (HQ) Redundant data entry and redundant queries account for 20% - 30% of time spent
Consolidated Environment Reduce redundant data entry / processes Reduce number of central, regional; and local systems that track regulatory status information Manage cost by simplifying the system footprint Resource reallocation: Time spent upgrading and maintaining multiple smaller systems (business and IT)
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Project
Emphasis
Interconnectivity
and Systems
Re-think Ensure
and Simplify Information Consumption Ample Resources to Address Change and Transition Management
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Regulatory Affairs
Registration Tracking Correspondence Tracking Commitment Tracking Audits Issue Tracking/Deviations CAPA Change Management Adverse Event Reporting Deviations/OOS CAPA
R&D
Preclinical/ Clinical
GCP/GLP Audits Clinical Trial Registrations Service Provider Mgmt Deviations/Incidents CAPA Change Management Lab Investigations
Commercial Manufacturing
Deviations
Quality
Complaints Lab Investigations CAPA Change Management Batch Record Review Audits Supplier Management Recalls/Withdrawals Training Management
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Product Registration
Substance
Aspirin
Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration Registration
Registration
National National National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration National Registration Registration Registration
National Registration
1 Agency, 1 Country
FAQs
What are the approved specifications? Is manufacturing in sync with product designs? What products have been approved? What are the planned changes? (i.e. release of revised formulation, process/test, and site facility changes) Where can we ship products? Are there any local deviations from the original dossier? What needs to be put on the label? What is the insert content? Where can we manufacture? Are we manufacturing according to high standards promised to the authorities? Who are my approved suppliers? What are the storage conditions?
Product Lifecycle
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New Indications Cost effective manufacturing Change in process Change in ingredients Change in manufacturing location
Development
Growth/Maturity
Decline
XML
</>
EMA
Pre-built registration processes with user-configurable flexibility for company specific requirements
- Automates EVMPD submission information to EMA countries
Configurable security so users can be limited to view only their areas of responsibility
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35
ERMS provides real time data to the supply chain for immediate product distribution by country or regions
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EVMPD
Registration Tracking Solution EVMPD eReporting Solution Substance Product
EVMPD EVMPD messages Registration messages Messages
Registration
National Registration
Supporting Supporting Records Supporting Records Supporting Records Records
Registration
Entities
EVMPD Message Medical Device
Pharmaceutical Dose
ATC Code
Variation
National Approval
Renewal
Document
Administration Route
Correspondence
Commitment
Leverage Your Current Investments Reduce TCO by managing RA processes in your quality system Ensure consistent information Effectively manage global requirements Increase process efficiency and transparency
Future State
Inputs
Executive Sponsorship
Forces of Change
Industry Best Practices Regulatory Requirements & Initiatives Process Harmonization Data Harmonization
ANALYTICS DASHBOARD
Global Reportability Global Visibility Accelerate Product to Market Globally Harmonized Process
GLOCAL
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On Premise
ERMS
ERMS Cloud
Global Affiliates
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Summary
ERMS is a system of process Process Management <> Content Management
- Two different types of software - Documents are often linked to ongoing processes
Change management is the main driver for variations to registrations once product is being marketed Having management and global visibility to status of ongoing processes help reduce time of processes thereby creating efficiencies, which can speed time to market It is critical to have a global system of record
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Questions?
Thank You