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  • Ms Outlook: Features Available in OL

    Încărcat de

    Hari Hara Ganesh Krishnan
    37 vizualizări9 pagini
    The document provides an overview of features available in Microsoft Outlook, including mail, calendar, contacts, tasks, and notes. It describes how to access each feature using keyboard shortcuts and the ribbon interface. Specific functions covered include opening mail, scheduling appointments in the calendar, flagging and reminding about mail, creating and assigning tasks to others, and taking notes. Procedures for accepting or declining meeting invitations, task assignments, and sending status updates are also outlined.

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    Outlook

    Titlu original

    MS OutLook

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    © Attribution Non-Commercial (BY-NC)

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    The document provides an overview of features available in Microsoft Outlook, including mail, calendar, contacts, tasks, and notes. It describes how to access each feature using keyboard shortcuts and the ribbon interface. Specific functions covered include opening mail, scheduling appointments in the calendar, flagging and reminding about mail, creating and assigning tasks to others, and taking notes. Procedures for accepting or declining meeting invitations, task assignments, and sending status updates are also outlined.

    Drepturi de autor:

    Attribution Non-Commercial (BY-NC)
    Descărcați ca DOC, PDF, TXT sau citiți online pe Scribd
    Indicator pentru conținut neadecvat
    37 vizualizări9 pagini

    Ms Outlook: Features Available in OL

    Încărcat de

    Hari Hara Ganesh Krishnan
    The document provides an overview of features available in Microsoft Outlook, including mail, calendar, contacts, tasks, and notes. It describes how to access each feature using keyboard shortcuts and the ribbon interface. Specific functions covered include opening mail, scheduling appointments in the calendar, flagging and reminding about mail, creating and assigning tasks to others, and taking notes. Procedures for accepting or declining meeting invitations, task assignments, and sending status updates are also outlined.

    Drepturi de autor:

    Attribution Non-Commercial (BY-NC)
    Descărcați ca DOC, PDF, TXT sau citiți online pe Scribd
    Indicator pentru conținut neadecvat
    din 9

    MS OUTLOOK

    Quick Access Tool Bar and New Ribbon available in the OL Features available in OL OL contains 8 features namely:

    1. Mail ------------ (Ctrl+1) 2. Calendar------(Ctrl+2) 3. Contacts------(Ctrl+3) 4. Tasks-----------(Ctrl+4) 5. Notes-----------(Ctrl+5) 6. Folder List----(Ctrl+6) 7. Shortcuts-----(Ctrl+7) 8. Journal-------(Ctrl+8)

    To Open New mail

    To open Word / Excel / PPT from OL (Ctrl+Shift+H)

    Four Ds With the OL following things can be done with the mail:
    1. Delete 2. Do 3. Delegate 4.Defer

    Reading Pane should always be on the right side of the screen to read from top to bottom. Junk mail and Archiving of mail is as per the policy of the Company and should be configured in the Exchange server. OL can be used as personal time management.

    Flagging of mails
    Mails can be flagged to for follow up and can also be set as a reminder for us to act on the mail at the required time and date

    The same mail can be marked to recipients so that can act on the mail with reminders at the required time and date.

    CALENDER

    Calendar can be used to schedule our work and appointment as per the requirement of the user. Can be schedule for the (Day / Week / Month) schedule view / Group Calendar.

    To change the calendar settings Go to File options-Calendar and change as per the requirement. (Days / Weeks / Months and Timing for the day can be changed).

    Planning in a calendar

    In the calendar, training planned and attendees invited. Message flagged, and follow-up activated.

    One of the attendees accepts the schedule. Alert message is being displayed

    Acceptance mail to the sender is being triggered, once the attendee accepts the invitation.

    Since the reminder has been set by the sender, system reminds the attendee about the schedule.

    The receiver can propose a new time in the calendar schedule.

    The planner accepts the new time proposal

    TASK You can create a task for yourself & save. You can create a task & assign to others. While assigning you can set priority, completion percentage.

    The receiver of the task, accepts the assignment.

    While assigning the task, you can request for an update once the task is completed.

    After clicking the accept button, OL request for response from the user.

    After completing the task, you can send the completion status report.

    Once the status completion report is prepared, OL is ready with the mail.

    You can create a task, complete 50 % and assign the remaining portion to be completed by other person The receiver declines the task.

    Once declined to accept, OL request for user response before sending the mail.

    Contextual tab in mail ( Ctrl +1) while selecting a Task

    NOTES

    You can create a note for yourself in OL

    You can save the same in OL. The notes will also be displayed in desktop.

    You can forward the note to other users.

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