State initiatives towards Computerisation of PDS (as upto 19.12.2011) State 1.

Andaman and Nicobar Administration ICT initiatives Details of Family Identity Cards has been computerised and a data bank is created by developing software with help of NIC Port Blair All Ration Card database digitized: BPL-11456, AAY-5462, APL-91821 The data bank is now used for assessing the quantum of foodgrains for release to Fair Price Shop for onward distribution to the beneficiaries Department of Civil Supply & Consumer Affairs will ensure computerisation under the Mission Mode Project wherein the following goals are being set, namely, Anywhere Anytime Services to Citizens, Smart Card based FIC, Smart Transaction Terminal (STT) based Distribution Center (FPS), Modernization of Weights and Measure, Web enabled work flow based application software, E-procurement and HRMS and Grievance and Redressal UT Administration will implement the UIDAI Project for which the Director (CS &CA) has been designated as Registrar, UIDAI. While implementing the UIDAI, the information required for computerization of PDS will be collected during Enumeration and Enrolment of UIDAI. Status of Ration Card records digitised: BPL-180.12 lacs digitised out of total 185.58 lacs, AAY-29.94 lacs digitised out of total 29.94 lacs, APL-15.58 lacs digitised out of total 15.58 lacs. In Phase-I, AADHAAR enrolment is currently in progress in seven districts. For one Mandal i.e. Maheswaram enrolment is complete. State Civil supplies Deptt. decided to implement Smart Card based PoS solution in all FPSs covering entire A.P. state in a phased manner Distribution of essential commodities is being done at Maheswaram Mandal in Rangareddy District in 37 Fair Price Shops through PoS terminals after obtaining authentication of the family members of the Cardholder and through acquitances generated from Key Registers in other areas.

2. Andhra Pradesh

State

ICT initiatives Computers are available at all District and F&CS Hqtrs locations in State Monthly Allocation is done based on updated Key Registers For procurement purposes, a software package is under design by NIC Ration Card mutation application is done online Status of Ration Card records digitised: BPL-5087 digitised out of total 60771, AAY-5400 digitised out of total of 38000, APL-17512 digitised out of total 246882. All Ration cards in Tirap District digitised. For streamlining the TPDS, State F&CS Deptt. in collaboration of Tirap district administration carried out computerization on pilot basis which is called as Tirap Model ePDS. Here, replenishment based allocation process uses multi-level approval software process is used. Bio-metric devices for identification purposes during request for changes/ modifications/ additions/ deletions in the ration cards. Monthly non-replicable coupons with a nonrepetitive serial number and other unique identifiers ensure availability of essential commodities to the right beneficiaries. Digital scanning & storage of documents. Uploading of FPS wise monthly sub-allocation order of PDS items in the department / District website for public view. Online register of consumers grievances if any and redressal therof. State has Computers at all 16 District level offices and State F&CS Hqtrs. Detailed Project Report for Computerisation of PDS has been prepared. Further details regarding Supply-chain management and Digitisation of Ration Card database will sent to Central Govt. Status of Ration Card records digitised: BPL-10341 digitised out of total of 12090, AAY-77 digitised out of total of 103 APL-149780 digitised out of total of 156518. Central non-plan scheme on Smart Card based delivery of Commodities is being implemented in all FPS in UT. PoS terminals are installed in FPSs. All transactions would be automatically updated in central database. Data of about 9900 APL, BPL, and AAY families of various areas is with SI, Chandigarh for printing of Smart Ration Cards (SRCs). Out of 9900 families data, about 2400 SRCs have been prepared. Data of 12605 APL, BPL and AAY families of various areas is with NIC Chandigarh for SRC number generation. Out of 12605 families data, 2707 SRC

3. Arunachal Pradesh

4. Assam

5. Chandigarh

State

ICT initiatives numbers have been generated. UT has Computers at F&CS Hqtrs.and Distribution Centre/Godown No manual permits will be issued for FPS. Permits will be generated by the system based on the number of beneficiaries attached to FPS and the online balance stock. The stock will be transferred to the FPS owner Smart Card by the PR inspector on online basis. PR Inspector generates the release order online. 160198 application forms digitised for registered beneficiaries under PDS which is uploaded on the Deptt. website i.e. www.chdfood.gov.in FPS owner informs concerned SDMs regarding receipt of the essential commodities through SMS and the sale of the received commodities proceeds only after physical verification by Area Food Inspector/Member Vigilance Committee. State Deptt. has taken up the matter with BSNL for toll free number for registering the complaints / suggestions of the consumer and speedy redressal Status of Ration Card records digitised: All BPL-2564429 digitised, all AAY-699599 digitised, APL-1126586 digitised out of total 2071725. Unified Ration Card database created and new Computerised Ration Cards are issued having two unique identifiers a numeric code & a bar code printed on Ration cards. The maintenance of the ration cards database is now done through a web based module. New Ration Cards can be created, PDF of ration card can be generated and Ration cards can be deleted and shifted to another FPS. Web based workflow based application from paddy procurement to reaching the commodities to FPS. Procurement module is operational since Nov 2007. Procurement of Paddy from farmers and issuance of paddy to millers, movement of paddy to FCI and storage centred of Markfed are done through Primary Agriculture Coop Society (PACS) module. Automated allotment: FPS Database with attached ration cards information enables automated allotment by entering per card parameters every month on a web based application. Chhattisgarh State Civil Supplies Corporation (CGSCSC) Distribution Centre Module is implemented at 120 Warehouses of 108 distribution centres. The stocks and sales figures of all the FPSs are entered into this module and the actual amount of PDS commodities to be issued to FPS is calculated by this web based software and delivery

6. Chhattisgarh

State

ICT initiatives order is issued thereafter. Receipt and movement of commodities between distribution centres is also done through this application. Thus stock position is available at any point on web. After the issuance of delivery order, a truck challan is issued indicating truck number, drivers name, quantity dispatched, etc. Thus information regarding allocation, stocks, issue, and sales for each FPS is available on the central server. Each of the 10832 FPSs has a unique ID, Shop ID. A pilot project named COREPDS covering 175 FPSs is under implementation which will use PoS devises and Smart Cards to give portability to the beneficiaries All district locations (18) are equipped with Computers for PDS purposes including Hqtrs and 119 godowns Citizen Interface or Jan Bhagidari: This web site has all the information relating to PDS including lists of all Ration Cards holders, list of FPS, details of lifting and sales of PDS commodities by FPS etc. SMS/e-mail alerts: Whenever PDS commodities are dispatched to an FPS from the warehouse, an e-mail message and an SMS is sent to all the e-mail ids and mobile numbers registered for that FPS. Call Centre: Call-Center with a toll free number is in place since 2008 to get necessary information about food department and lodging of complaints. Complaints are monitored at all levels through the system. All Ration Card database digitized Computerized Ration Cards will be issued shortly. Status of Ration Card records digitised: all BPL-2688 digitised, all AAY-1360 digitised, all APL-30450 digitised UT has Computers at both the District level offices and F&CS Hqtrs. Computers available at Zonal offices, Circle offices and F&CS Hqtrs. State Deptt. has procured hardware for 70 circle offices and 9 Zonal offices. All offices are inter-connected with central web server at HQ under NIC Entire database of 33 lac Ration Cards digitised (appox. breakup BPL-260534, AAY-103047 & APL-2928460) Common Application Software (CAS) has been developed and customised in collaboration with NIC consisting of modules, namely, Ration Card module, Allocation module, FCI / Release order module, SMS module and Grievance redressal module. CAS was launched on trial basis in West district of Delhi in July 2011. Ration card module is meant

7.

Dadra and Nagar Haveli

8. Daman & Diu

9. Delhi

State

ICT initiatives for preparation of new Ration Cards and their modification in the circle offices. Allocation module will allocate the Specified Food Articles (SFA) and Kerosene oil on the basis of Ration Cards registered in a particular FPS or KoDs. FCI/Release order module will take care about loading of SFA to FPS and the receipt of money for such allocations. Using SMS module, an SMS can be flashed to FPS owner while truck leaves the FCI godown with foodgrains meant for FPS. Similarly, the same SMS can be flashed to local vigilance committee and card beneficiary, if they so desire by registering themselves in the system. The Grievance redressal module is for registering the complaint received about any corrupt practices in PDS system and the same is to be addressed properly. ePDS portal for Delhi to achieve end-to-end computerisation for TPDS in Delhi was launched for entire Delhi on 07.12.2011 by Honble Justice (Retd.) D.P. Wadhwa. Delhi has implemented Ration Card Management module in all of its 70 circle offices and 9 district offices for making/modifying Ration Cards. State Deptt. has trained about 280 personnel (the existing manpower) on usage of CAS used in ePDS portal of Delhi. State Deptt. has setup a Control room for receiving grievances of the public through a toll free general helpline no. 1800110841. It is proposed to provide a dedicated call centre by March 2012. State Deptt. has decided to make use of Aadhaar number for electronic authentication of delivery and payment at the FPS. State Deptt. is in touch with UIDAI and NIC for a PoS based solution in New Delhi district. F&CS Department updates following information on website from time to time: Details of all categories of cards (APL, BPL, AAY & JRC), list of FPS and KODs, 17 manuals under RTI Act, status of applications like fresh / modification/ duplicate, rejection list of applications for preparation of ration cards, status of RTI applications, details of allocation of SFA, etc. In regards to Ration Card record digitisation, all old records have been digitised. In respect of new bar coded ration card project, digitisation is in progress. Issuance of Ration Card is done through computers. Comprehensive application form prescribed for issuance of bar coded Ration Card in lieu of existing Ration Cards Photograph & bio metric details of at least one family member of the Card holder at the time of issuance of Bar coded Ration Cards is being carried out initially It was decided to take up one FPS area on pilot basis in each block of every District. With this objective, delivery of food grains through bio-metric based bar coded coupon system launched on pilot basis in village Moriya (Banaskantha) in April 2011. By end of June 2011, over 60,000 bar coded ration cards have been issued in 24

10. Gujarat

State

ICT initiatives districts. Further, bio-metric based bar coded coupon system has been operationalised in 68 FPSs (one pilot FPS en each block) of 7 districts. In addition, another 50 FPSs in 13 districts are ready to switch over to bio-metric based bar coded coupon system. It has been planned to complete issuance of bar coded ration cards in more than 16000 FPS areas by March 2012. Web based software developed by NIC for Computerisation of PDS State has Computers at State F&CS Hqtrs. and 192 State Godowns Computerisation of processes of procurement, allocation, storage, movement and FPS management is in progress Call centre has been setup Central non-plan scheme on Smart Card based delivery of Commodities is being implemented in the State of Haryana. PoS terminals will be installed in FPSs and all transactions would be automatically updated in central database. Government of Haryana has already conveyed timelines (June 2013) for complete roll out of Smart Card project. Status of project in terms of enrolment as on 6.12.2011 in pilot Blocks is as: Beneficiaries covered-628255, Total enrolment done-577206, total packets uploaded to CIDR for Aadhaar no.-521206 and Aadhaar no. generated205235 State procurement agencies (F&CS Deptt., HAFED, Confed, HAIC and HWC) in Haryana are in process of adopting system software for procurement, cartage/transportation, storage and dispatches of foodgrain procured on MSP. Transportation from warehouse to FPS , distribution to actual beneficiaries and availability of information relating to distribution & allocation are integral part of the Smart Card project. Entire information concerning PDS will be available on a web portal for public. The portal will have all dashboards catering to the information needs of all the Stakeholders. Helpdesk with a toll free number and Grievance redressal mechanism is a integral part of the Smart Card project. People can also register their complaints on HARSAMADHAN, a public domain grievance redressal forum created by Haryana Govt. A dedicated four digit toll free number has been established in Haryana for PDS grievances and redressal thereof. Computers available at F&CS Hqtrs. and 12 District offices

11. Haryana

12. Himachal

State Pradesh

ICT initiatives Issuance of Smart card on biometric basis will be taken up as pilot project in Mashobra and Shimla districts as soon as Aadhaar numbers are issued Enrolment work under UIDAI is likely to be completed by end of year 2011 Computerisation of HP State Civil Supplies Corporation offices, some wholesale godowns and FPS being undertaken by providing hardware, existing application software, connectivity, etc. Computerisation of remaining locations to be undertaken as part of state level TPDS project. Grievance redressal is redressed through eSamadhan Status of Ration Card records digitised: BPL-5988452 digitised out of total of 10083705, AAY-1054508 digitised out of total of 1173750, APL-3084380 digitised out of total of 4840673. In addition to the particulars like name, gender, income and photographs of the beneficiaries, the fingerprint biometrics of all the beneficiary families have been captured Beneficiaries have been issued with printed ration cards along with photographs of all family members An exercise to identify ineligible ration cards and refine the database is going on The computerisation of the taluk offices and godowns and connecting the systems to the department database is to be undertaken within the next three months (i.e. by July 2011) Action initiated to set-up electronic weighbridges in all godowns and link them to State and FCI network UID project has been taken up on pilot basis in two districts of the State. Once the UID project is extended to all the districts of the State, UID numbers of the beneficiaries will be incorporated in the beneficiary database Panchayats are processing beneficiary data and managing distribution system using the broadband connections provided to them. Village panchayats in the State are now being used to set right the beneficiary database The ration card beneficiary data has already been transferred to the Rural Development and Panchayat Raj Department database which is accessed by the panchayats. For PDS purposes, State has Computers at F&CS Hqtrs., all 30 District level offices and all 205 block level offices All 274 PDS Godowns in the State will be computerized shortly For allocation and grievance redressal mechanism, computerisation is done while Ration Card management is underway For PDS purposes, State has Computers at F&CS Hqtrs. and District level office

13. Karnataka

14. Lakshadweep

State

ICT initiatives Collection of Ration Card data is in progress Computerization of PDS has been initiated. ICT tools have been purchased and distributed to FPSs Training has been imparted to staff working in the FPSs Development of software for the Inventory Management System and Accounting Packages with digitization of ration cards is in progress Common Application Software (CAS) will be piloted in three locations i.e. in Satara tehsil in Satara district, Selu Tehsil in Wardha district and Dadar Rationing area under the Controller of Rationing, Mumbai-Thane Rationing areas. State FCS Department is using a web application for monitoring the allotment and lifting of foodgrains http://mahafood.mumbai.nic.in Districts of Ahmednagar, Nanded, Nandurbar, Nashik and Jalna are displaying the PDS related activities on the district website. Composite form for Know Your Residents (KYR) data and KYR + fields identified Integration software for KYR & KYR+ has also been finalised by State IT department in consultation with representatives of UIDAI at State level AADHAAR enrolment started and 14 lakh enrolment have been done in the State Development of PDS Public Portal to provide complete TPDS information : To be completed by 31.12.2011 by NIC Computerisation of complete supply-chain upto FPS i.e. from FCI to FCS then FPS and display information on portal : To be completed by 31.1.2012 Digitised database of Ration Card holder and putting it in public domain : To be completed by 31.1.2012 Establishment of call centre for grievance redressal equipped with a 4 digit toll free number: To be completed by 31.1.2012 Currently, digitization of Ration card details has been done for APL beneficiaries for urban areas in East Khasi hills district on a pilot basis. About 60000 ration cards have been digitized and printing of photo-id Ration Card is in progress. Department has launched a website, namely, http://megfcsca.gov.in . The Department has also activated the online

15. Maharashtra

16. Manipur

17. Meghalaya

State

ICT initiatives submission of price reports with effect from April 2010. The data is available at http://www.fcainfoweb.nic.in/pms A software application to automate the workflow procedures related to the process of issue of Ration Card has been developed by NIC Deputy Commissioner, East Khasi Hills has successfully initiated the implementation of a computerized APL Family Identity (FI) Card for the consumers of entire Greater Shillong. Database entry and distribution of computerised FI Cards in Greater Shillong has been completed Remaining Districts and Sub-Divisions are being covered so that the project work throughout the State is achieved. Bar-coded coupon system software application has been developed by NIC Meghalaya to ensure delivery of foodgrains to all AAY beneficiaries in the State. Printing of the booklet for each AAY beneficiary has been done and printed coupons have been dispatched to the districts and sub-divisions Department of Administrative Reforms and Public Grievances, Govt. of India has sanctioned the cost of the PDS Management System project which is Rs. 43 lakh. The project has been entrusted to NIC and the Supply Office of East Khasi Hills, District Shillong has been selected as the pilot site for implementation of this Project. Development of software modification is at a preparatory stage. For PDS purposes, State has Computers at F&CS Hqtrs. and 9 District level offices Grievance redressal mechanism is computerised Status of Ration Card records digitised: BPL-90716 digitised out of total of 3690390, AAY-34573 digitised out of total of 1251230, APL-76976 digitised out of total of 3462793. For Strengthening of PDS, State Govt. with the assistance of World Food Programme has taken up technology based solution in Rayagada District only. Under this initiative, bio metric information (10 fingers whole district, 2 IRIS in one block & 1 ULB) was captured along with facial photograph; biometric based de-duplication was done to remove families; distribution of new ration cards against bio-metric validation; smart cards with PoS in FPSs in Rayagada municipality connected to central server; bar coded coupons for each beneficiaries and commodity with different colours has been given in advance for 24 months for use while buying the PDS items. Later then, used coupons are collected and scanned into the central server to track the transactions at FPSs. Electronic registration of database of all FPS of State of Odisha has been completed

18. Mizoram

19. Odisha

State

ICT initiatives For PDS purposes, State has Computers at F&CS Hqtrs., 30 District level offices and 314 block level offices. State godowns are also equipped with Computers partially. Orissa State Civil supplies Corporation Ltd. is presently maintaining 229 rice receiving centres under IRRS project with the computer hardware supplied to the Corporation during August 2007 under erstwhile IISFM project for 103 locations For Grievance Redressal, State has made available Sanjog helpline (toll free for registering consumer complaints on PDS) All related transactions on procurement like payment of cheques/issue of vendor receipts to farmers database of identity cards etc. at primary agriculture coop societies & market yards are going to be computerized. The said job is being entrusted to NIC on pilot basis in the district of Sonepur. It has been in principle decided that a software will be developed for supply-chain management based on receipts and issue system at Department Storage Centre which is piloted in Sonepur district. Supply-chain management for door step delivery of PDS items through Departmental storage agency will be piloted in Sonepur with collaboration of Orissa Modernizing Economy, Governance and Administration (OMEGA) Implementation support team (OIST). State FS&CW Deptt. is going to have computerization of Ration Cards taking National Population Register (NPR) database into consideration. State Department is committed to take up the pilot project in Bolangir District for Ration card computerization. For PDS purposes, State has Computers at F&CS Hqtrs. and 22 District level offices State FCS&CA Deptt., has decided a pilot project in five districts for door step delivery of foodgrains to FPS through GPRS enabled trucks. It is proposed to deliver the subsidized foodgrains to the FPS owners through PoS terminal which is to be implemented across State. Allocation & Procurement processes are computerised In consultation with NIC, Supply-Chain of entire TPDS operations will be computerised on the basis of Chhattisgarh model by February 2012. Status of Ration Card records digitised: all BPL-116663 digitised, all AAY-32200 digitised, all APL-184785 digitised For PDS purposes, State has Computers at F&CS Hqtrs., one District level office, all block level offices, in each

20. Punjab

21. Puducherry

State

ICT initiatives Distribution Centre and Godown. NIC is entrusted with the computerization of PDS system as per National Standards. Computerization of data has already been completed. Necessary application software on ration card management, workflow based application tracking system and integrated permit modules for PDS commodities have been developed and all are under testing. Entire functions of TPDS will be digitized, after completion of enrolment process and issuance of smart card. Aadhaar based bio metric cards will be issued and GPRS based PoS devices will be installed in all 600 FPSs. Detailed Project Report (DPR) on Computerisation of TPDS has been finalised by State Deptt. A copy of DPR sent to NIC with a request to prepare and send a proposal regarding financial implications. It has been decided by State Deptt. to adopt supply-chain computerisation (Chhattisgarh model) in the State of Rajasthan and NIC has been requested to prepare a time bound implementation programme on the basis of DPR. Digitised Ration Cards will be issued after socio-economic survey. It will take about six months time. For PDS purposes, State has Computers at F&CS Hqtrs. and four District F&CS offices Digitised individual Ration Cards with Photographs are in use since 2002 Proposal to issue biometric ration cards is pending approval of State Government Consumer help line to address the grievances of the Public Entire family card database of beneficiaries has been centralised. Web based application is used for decentralised family card printing and management. Online updating of changes in the family card database is done on day to day basis. Total Ration cards 19680329. For PDS purposes, State has Computers at F&CS Hqtrs., all 33 District level offices, all 232 block level offices and 222 State godowns Online allotment of commodities for distribution through FPS is in vogue since 2008. Allotment of Essential Commodities to FPS is being made through Online System from December 2008. Allotment details are put on website for public scrutiny at www.consumer.tn.gov.in . Online allotment system is being used by all Taluk Supply Officers. Data from this portal is made available to public through SMS. The closing balance is updated in the database through SMS sent by FPS owners on a daily basis. Online monitoring of stock position of essential commodities in the FPSs through Short Messaging Service (SMS) stock monitoring system. FPS salesman

22. Rajasthan

23. Sikkim

24. Tamil Nadu

State

ICT initiatives sends SMS message to State level Central Server on closing stock position every day. State officials can anytime monitor stock position online and moves the stocks to FPSs which are running out of stock of essential commodities. Public can also access the shop stock data through mobile phone. Stock availability can be seen on http://www.remotedatacentre.com Vehicles carrying TPDS food grains are fitted with Global Positioning System (GPS) through monitoring of food grains from FCI to Tamil Nadu Civil Supplies Corporation (TNCSC) godowns to ensure the grains reaches TNCSC godown without diversion or pilferage enroute. Movement of commodities from TNCSC godowns to FPS is tracked through a GSM based SIM card in mobile phones carried by a movement assistant in border districts of Thiruvallur & Krishnagiri districts Four (4) FPSs in Chennai city are also enabled with Closed circuit TVs (CCTVs) monitoring on trial basis. In 2 FPSs, IP Camera were fixed and monitored by Regional office. IP Camera was also fixed to monitor the lorry movement at godowns of Coimbatore and Vellore districts as pilot basis. General Public and Ration card holders can sent their complaints and grievances through online/ email or through Telephone helpline The website (www.consumer.tn.gov.in) has enabled to synchronise the complaint redressal mechanism as a single window system in TN State and the consumers and cardholders now find it easy to register their complaints / grievances. Consumer complaints are automatically forwarded to concerned officials by auto generated email or SMS. An online service has been launched in January 2009 enabling citizens to login in http://consumer.tn.gov.in/commodities.htm and register their email address for a particular FPS in any district and get the details of the allotment of essential commodities for the current month. eOffice is being used for monitoring wholesale / retail market prices of essential commodities, seizure monitoring systems, etc. Intranet connectivity between TSO, DSO, ACs and CCS offices using Tamil Nadu SWAN On pilot basis in 3 districts, handheld billing machines were provided in select direct purchase centres for billing the paddy purchase from farmers. Reports like purchase day book, daily return, etc. can be viewed on website: http://tncsctn.tn.gov.in/dpc Handheld billing machines at FPS enabled to view reports like attendance, shop opening and closing stocks, sale and receipt details for Chennai North & South districts with the help of website http://www.tnfb.in

State 25. Tripura

ICT initiatives For PDS purposes, State has Computers at F&CS Hqtrs. Detailed Project Report (DPR) with time bound action plan for Computerisation of TPDS is under preparation in assistance with NIC, Tripura State Centre State has Computers at all 24 District level offices, 110 sub-divisions and State F&CS Hqtrs. Computer & allied accessories were provided to all District officers (DCF&S), Regional offices (R.O.s & DDR), Sub-divisional offices (SCF&S) and Block offices (B.O.s) Through State Service Delivery Gateway (SSDG) project, State has introduced 23 important services including issuance of Ration Card, Change incorporation of Ration Card, etc. Beneficiary can fill the ration card form online and check the status of the request at any point of time Issuance of new Ration Cards with Photographs, Barcode and Hologram to all the beneficiaries in Burdwan District In collaboration with the Panchayat and Rural Development Deptt.s Tathya Mitra initiatives, State Govt. will explore possibilities of making information available regarding the PDS.

26. West Bengal