LBJ

PRABHU POLY COLOR PVT Ltd
CHAPTER 1 INTRODUCTION
SAINTGITS INSTITUTE OFMANAGEMENT
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1.1 INTRODUCTION TO STUDY
An organization is a planned, coordinated and purposeful action of human beings to achieve certain specific goals through division of labour and hierarchy of authority. An organizational study is the systematic study about how people - as individuals and as groups - act within organizations. It involves the study of the structure and functions of different departments. Almost all the organizations are different but they have certain common features. All are collection of people, linked together by formal and informal relationships. They have hierarchical orders that are engaged in co-operative activities and they all have identical boundaries. So the study of people in organization is important for future managers. Structure of an organization is very important for its functioning and growth. It provides the basic frame work for its progress and expansion. For the future managers it is very important that the study of organizational structure and functioning of successful organization. So that they as future managers may guide organizations towards success and profitable functioning.
1.2 OBJECTIVES OF THE STUDY

To study the organisational structure and its hierarchy. To study various functions of different departments in the company. To understand duties and responsibilities of officials. To be familiar with the company. To learn the way management tries to co-ordinate activities of different departments. To analyse what are the risk may arise to start and run an organisation To analyse strength, weakness, opportunities and threats of the company
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1.3 SOURCES OF DATA COLLECTION
Primary Source
Primary data are collected through discussions and interviews with officials, employees and workers of the company and also includes direct observation.
Secondary Source
Secondary data are collected from: Company websites.
1.4 LIMITATIONS OF THE STUDY

1. Due to lack of time respondents employees were not ready to give much information. 2. Employees were not ready to give certain vital information because of its confidentiality. 3. It was very difficult to collect detailed data on each department within the limited time allowed.
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COMPANY PROFILE
Company name:-PRABHU POLY COLOR Company started:-2005 Product:-MANUFACTURING MASTERBATCHES (plastic granules) Place:-NO.13, PONNIMMAN NAGAR, AYANAMBAKKAM, CHENNAI-600095. Managing director:-
Prabhu poly color is a manufacturing polyethylene color granules (Masterbatches, Additive,& Compounds) for Thermoplastic Industries. Prabhu poly color is promoted by Chandramuki Impex Kolkata.Prabhu poly color was founded in 2004 in order to tap the shortfall of indigenous supply of masterbatches. The product is basically acoloring agent for plastic.Prabhu poly color supplies this coloring agent to various leading manufacturers of plastic items in india directly and through its distributors. It also exports directly to many countries. The manufacturing unit started in august 2005 produces mass consumption colors such as White, Black, Yellow, and other basic colors. The shades are not restricted to 5 or 6 only but prabhu poly color having the best color matching facilities and equipments to match any desired color. Prabhu polycolor is having imported extruder plant along with indigenous machinery supposed to be the best in the masterbatch industry supported by qualified staff in each department required for producing best quality masterbatch in quality system of ISO9001:2000. Mr.Sanjay Manda, chartered Accountant, looks after the commercial,marketing and finance operations.He is supported by qualified personnel in respective departments. Mr.manish Khanna, MBA in plastic Technology has over 15 years experience in plastic industry and looks after the production and development activities of the company.
SAINTGITS INSTITUTE OFMANAGEMENT Page 4
1.5 INDUSTRY PROFILE

Plastic industry also called as 'sunrise industry' is a postwar phenomenon in the country. It is a rapidly growing industry. It offers lucrative employment opportunities for skilled labour. In 1992 the industry employed about 80,000 skilled technicians. The total investment in the processing industry in 1991 was estimated at Rs. 1,000 crores. This is expected to grow to Rs. 4,500 crores by 2,000 AD. Since independence, plastic industry in India have been playing a predominant role in shaping our lives. As it an indispensable item in our day to day activity, so its importance cannot be undermined. Since last decade with the advent of new and improved technologies, the industry has gained greater importance with the production of better and improved quality of polymers (plastics) which has supported the radical change in human life and its day to day activities. The name plastic has been coined from plastikos- a Greek word meaning capable of being shaped or molded. The material is formed by repeating units of monomers forming long chains consisting of large molecules and characterized by light weight, high corrosion resistance and low melting points. Presently, there exist about 50 different types of plastics. Broadly plastics can be classified into two types namely (a) Thermosetting (can be softened or molded into a particular shape by applying heat and pressure only once) and (b) Thermoplastic.(Can be softened repeatedly by application of heat and pressure). Apart from these, plastics have been also divided into seven different types by the plastic industry. These seven types of plastics are: POLYETHYLENE TEREPHTHALATE (PETE): - PETE is one the most recycled plastic. It finds usage in various bottles like that of soda and cooking oil, etc. HIGH DENSITY POLYETHYLENE (HDPE): - HDPE is generally used in detergent bottles and in milk jugs. POLYVINYL CHLORIDE (PVC):- PVC is commonly used in plastic pipes, furniture, water bottles, liquid detergent jars etc. LOW DENSITY POLYETHYLENE (LDPE): - LDPE finds its usage in dry cleaning bags, food storage containers etc.

POLYPROPYLENE (PP):- PP is commonly used in bottle caps and drinking straws. POLYSTYRENE (PS):- PS is used in cups, plastic tableware etc. OTHER: - This category of plastics includes those plastics which are different from the six aforesaid types of plastic. These plastics are usually used in food containers and in Tupperware. Thus it is evident from the above classification and wide usage domain the vast role played by plastic in shaping the day to day human life. So here an honest effort has been made to gain some insights of this growing industry in India with the help of Michael Porters Five Forces Model & Value Net Analysis.
1.5.1 Indian plastic Industry

The Indian plastic industry has taken great strides. In the last few decades, the industry has grown to the status of a leading sector in the country with a sizable base. The material is gaining notable importance in different spheres of activity and the per capita consumption is increasing at a fast pace. Continuous advancements and developments in polymer technology, processing machineries, expertise, and cost effective manufacturing is fast replacing the typical materials in different segments with plastics. On the basis of value added, share of India's plastic products industry is about 0.5% of India's GDP. The export of plastic products also yields about 1% of the country's exports. The sector has a large presence of small scale companies in the industry, which account for more than 50% turnover of the industry and provides employment to an estimate of about 0.4 million people in the country. Approximately Rs 100 billion are invested in the form of fixed assets in the plastic processing industry. The plastic industry has two distinct phases: (1) production of raw materials, and (2) moulding and fabrication of plastic goods.
A. Production of Plastic Raw-materials

This includes polymer manufacturing industry supplying polyethylene (low and high density), polyvinyl chloride (PVC), polypropylene, polystyrene and acrylics. The feedstock's of these materials are mostly naphtha, alcohol, calcium carbide, phenol and benzene. Mumbai

is the largest centre for the production of polymer. Other centers includeBarauni, Pimpri (Pune), Durgapur, Rishra (Kolkata), Sahupuram Mettur, Bongaigaon, Hazira and Vadodara. The Plastic raw material consumption in India during 1990 was a little over nine lakh tones which exceeded 1.5 million tons by 1995. By 2,000 AD, the demand is likely to exceed 2.5 million tones. In spite of the rapid growth of the petrochemicals industry in recent years, the demand-supply gap is likely to exceed a million tons by 2005. Between 1990-2000 an investment of about $ 10,400 million has been made in setting up new petro-chemical complexes. Of these two complexes at Nagothane (Maharashtra) and Hazira (Gujarat) have already been commissioned. Nine more at Auraiya, Vishakhapatnam, Gandhar, Haldia qnd Maharashtra are nearing completion.
B. Plastic Converting Industry

It involves the moulding and fabrication of plastic goods using polymer. These goods are manufactured both by big companies like Flex industries, Gurat Propack, Askar and Sharp etc. as well as by small scale enterprises. Manufactured products include packaging, household goods, building and construction material, industrial goods and agricultural material. Mumbai, Delhi, Kolkata, Bangalore, Vadodara, Vapi (Gujarat), Kanpur. Amritsar, Coimbatore and Chennai are the important centers for the manufacture of plastic goods. Plastic recycling is another aspect of plastic goods industry. In India about 45 to 50 per cent recycling of plastics is done from post consumer waste.
1.5.2 Trade
India imports plastic polymers from West European countries, Japan and the United States. It also exports plastic goods to neighbouring Asian and African countries. Our main competitors are China, Thailand, Indonesia, Korea and Malaysia. Plastic industry besides facing the shortage of raw material and competition from abroad is facing stiff opposition from environmentalists. This needs a comprehensive "public education campaign" and waste recycling policy to tide over the situation.
1.5.3 Indian Plastic Market
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The Indian plastics market is comprised of around 25,000 companies and employs 3 million people. The domestic capacity for polymer production was 5.72m tonnes in 2009. The State of Gujurat in Western India is the leading plastics processing hub and accounts for the largest number of plastics manufacturers, with over 5,000 plastics firms. The growth rate of the Indian plastics industry is one of the highest in the world, with plastics consumption growing at 16% per annum (compared to 10% p.a. in China and around 2.5% p.a. in the UK). With a growing middle class (currently estimated at 50 million) and a low per capita consumption of plastics, currently 8kg per head, this trend is likely to continue. The Plastindia Foundation estimate that plastics consumption is likely to reach 16kg per head by 2015. Despite India having a population of 1.15 billion and a work force of 467 million, plastics companies have reported problems with labour shortages. This has led to increased investment in technology such as automation and conveyor belt systems. Apart from the shortage of a skilled labour, the plastics industry is also facing the problem of a nationwide power deficit. The electricity demand deficit is 12-13 per cent. This provides excellent opportunities for firms offering energy saving solutions, power saving machines and ancillary equipment.
1.5.4 Plastic Processing Technologies

Main plastic processing technologies can be classified into Injection moulding, Blow moulding, Extrusion, and others. Each technologies are used to produce different types of products compared to blow moulding injection moulding and extrusion have are most commonly used in Indian market because it avoid a lot of material wastage and we can reduce the number of workers ad also it give more perfection some injection mould products are bucket, mug, caps etc. in india we use all the technologies. These plastic products have an inevitable role in the Indian market. Contribution of each product in the market is as can be classified into
Injection moulding: - 58% Blow moulding Extrusion Others :-10% :-30% :-2%
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Plastic Processing Technologies
2%
30% Injection Moulding 58% 58% 10% Blow Moulding 10% Extrusion 30% Others 2%
Fig: 1
1.5.5 Raw material Supply and Demand

Reliance Industries, Indias largest private sector conglomerate company, stated in January that Indias polyolefins market is expected to grow 12 percent to about 7.5 million metric tons in 2011 with double-digit growth in consumption of both polypropylene and polyethylene. Polypropelene will account for the largest growth at 18% (with consumption growing from 2.2 million metric tonnes to 2.6 million metric tonnes). It is estimated that between 75-80% of Polypropylene demand in India is met by Reliance Industries with around 20% coming from four Government run companies Indian Oil Corporation Ltd (IOCL), Haldia Petrochemicals, Bharat Petroleum Corporation LTD (BPCL) and the Gas Authority of India Ltd (GAIL). Partially due to the growth of the Indian construction industry (which is growing at approx. 20% p.a.) the demand for PVC is exceptionally high with domestic production barely meeting 50% of the demand. Again, of the domestic suppliers, Reliance is the largest
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followed by Chemplast and Finoflex (with the latter two accounting for about 5% of demand). EVA is also in high demand, with barely 10% of the demand being met by domestic supply, in this case by Relene (a division of Reliance). Despite the fact that India has one of the highest plastics recycling rates in the world (an estimated 47% of all plastics is recycled) the demand for recycled plastics is huge, especially for commodity plastics such as PP, PET, PS, LDPE and HDPE. We are using plastic materials in our daily life. And it became an inevitable part in our life, for example when we went to a market and buy some vegetables then we ask the merchant to give a plastic carry bag this situation arise in our daily life. So that we can say that the demand of plastic products is increasing day by day. And the manufactures are engaged in finding out new products. So that we can see a tough competition in the field. We can see in our day to day life plastic have a presence we use plastic in different areas like
House ware :-10% Agriculture Furniture :-23% :-1%
Transportation:-4% Electronic Packing Building Others :-16% :-24% :-8% :-14%
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Plastic Consumption by application
14% 8%
10% 23%
House ware :-10% Agriculture Furniture :-23% :-1%
Transportation:-4% 24% 16% 1% 4% Electronic Packing Building Others :-16% :-24% :-8% :-14%
Fig: 2
1.5.6 Exporting
In the calendar year 2006, the value of world plastic export was US$ 375 billion. However the share of India was less than 1 % with exports of worth US$ 3.187 billion. The percentage of growth in export was 21 %. During this trend of growth in exports, the export of plastics raw material increased from 55 % to 60 % of the total export of plastic goods, while the export of processed plastic goods has registered a negative growth from 45 % to 9 %. According to recent reports, the industry is said to be losing an opportunity of USD 300 million through value addition on the raw materials that are exported.
The top 10 trading partners for Indian plastic industry are

USA UAE Italy UK Belgium Germany Singapore Saudi Arabia China Hong Kong
The Indian plastic exports were valued at about US$ 532 million during FY 2004 (1st half FY2005 exports US $ 295 million). With significant capacity additions leading to overcapacity in domestic markets during FY2001 and beyond, polymer exports have increased considerably. However, due to the lower competitiveness of the plastic products industry, polymers have been exported directly. Products RAW MATERIALS PVC, Polypropylene, Polyethylene, Polystyrene, ABS, Polyester Chips, Urea / Phenol Formaldehyde, Masterbatches, Additives, etc
PACKAGING PP / HDPE Woven Sacks / Bags / Fabrics, Poly-lined jute goods, Box strapping, BOPP Tapes, a range of plastic sheeting / films (of PVC, PP, HDPE, Nylon, FRP, PTFE, Acrylic, etc.), pouches, crates, bottles, containers, barrels, cans, carboys, shopping / carrier / garbage bags.
FILMS Polyester Film, BOPP Film, Mesh, Metallised / Multilayer Films, Photo Films.
CONSUMER GOODS Toothbrushes, cleaning brushes, hair brushes, nail / cosmetic brushes, combs, moulded furniture (chairs, tables, etc.) houseware, kitchenware, insulated moulded houseware, microwave re-heatable containers, mats and mattresses, water bottles, gifts and novelties, a range of stationery items like files, folders, mathematical instruments, etc. WRITING INSTRUMENTS Pens, ball pens, markers, sign pens, refills, etc. TRAVELWARE Moulded luggage, soft luggage, a range of bags like school bags / ladies handbags, wallets, etc. LEATHERCLOTH/COVERINGS Vinyl floor coverings and linoleums FOAM BOARDS DRIP IRRIGATION SYSTEMS/COMPONENTS PIPES AND PIPE FITTINGS Made of PVC, HDPE, PP, FRP, Nylon ELECTRICAL ACCESSORIES FRP/GRP PRODUCTS Safety helmets / equipment, pipes,storage tanks, etc. SANITARY FITTINGS Cisterns, toilet seats, bathroom fittings, etc. CONSTRUCTION PVC profiles, doors, windows, etc. TARPAULINS LAMINATES FISHNETS/FISHING LINES CORDAGE / ROPES / TWINS EYE WEAR Lenses, spectacle frames, goggles, etc. LABORATORY WARE SURGICAL /MEDICAL Disposable syringes, blood / urine bags, I.V. sets, etc8 Thus as we can see there is huge scope for plastic industry in India to grow. This above discussed figures gives the impetus to explore further this industry in India assessing its strengths & weaknesses, major players and their competitiveness, major buyers and suppliers and their interaction, key impediments for its growth etc.
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CHAPTER 2 ORGANIZATION AND PROFILES
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2.1 About the company
Prabhu Poly Color Limited is a leading manufacturer of Masterbatches, Additives & Compounds which caters to the various coloring requirements of plastic processing industries. A Company specialized in the production of high quality Masterbatches and speciality additives now together with compounds especially for plastic industries has an installed production capacity of 8000 TPA. Customer satisfaction is the prime motive of Prabhu Poly color and it offers readymade colouring solutions for plastics. The company belongs to CMI group of Kolkata having diversified business interests in the manufacture and exports of industrial garments and leather hand gloves, exports of cosmetics and toiletries and manufacturing of Sponge Iron. The parent company is a Government of India recognized Star One Export House. The group has representation in CIS Countries, Middle East and in Europe catering to various customers. The Directors of the Company have long business experience both in India and abroad. Prabhu Poly Color has Chartered Accountants and a Plastic technologist with MBA on its Board and is backed by a strong team of professionals having long experience in the field to oversee the entire operations. Our products find immense application in various industries. The products cover such diverse fields ranging from packaging, moulding, medical and health care to wires and cables. Today, the company, under the table guidance and leadership of its Directors is looking forward to widen both its domestic and international reach. Backed by excellent infrastructure facilities and a good networking of its dealers, Prabhu Poly Color has pledged to consistently deliver 100% customer satisfaction.
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2.2 Company profile
Company name:-PRABHU POLY COLOR Company started:-2005 Product:-MANUFACTURING MASTERBATCHES (plastic granules) Place:-NO.13, PONNIMMAN NAGAR, AYANAMBAKKAM, CHENNAI-600095. Managing director:-
Prabhu poly color is a manufacturing polyethylene color granules (Masterbatches, Additive,& Compounds) for Thermoplastic Industries. Prabhu poly color is promoted by Chandramuki Impex Kolkata.Prabhu poly color was founded in 2004 in order to tap the shortfall of indigenous supply of masterbatches. The product is basically acoloring agent for plastic.Prabhu poly color supplies this coloring agent to various leading manufacturers of plastic items in india directly and through its distributors. It also exports directly to many countries. The manufacturing unit started in august 2005 produces mass consumption colors such as White, Black, Yellow, and other basic colors. The shades are not restricted to 5 or 6 only but prabhu poly color having the best color matching facilities and equipments to match any desired color. Prabhu polycolor is having imported extruder plant along with indigenous machinery supposed to be the best in the masterbatch industry supported by qualified staff in each department required for producing best quality masterbatch in quality system of ISO9001:2000. Mr.Sanjay Manda, chartered Accountant, looks after the commercial,marketing and finance operations.He is supported by qualified personnel in respective departments. Mr.manish Khanna, MBA in plastic Technology has over 15 years experience in plastic industry and looks after the production and development activities of the company.
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2.3 VISION
Our vision is to consistently deliver the 100% customer satisfaction by provide best quality of products to customers
2.4 MISSION
We have focused on our products to match international quality standards. And we want to be a public Ltd company.
2.5 QUALITY POLICY

It is the policy of the prabhu poly color (p)Ltd, to achieve the best quality standards to meet the requirement of customer by setting quality objectives for all functions and levels in management system and reviewing them periodically. Prabhu poly color (p)Ltd will ensure the satisfaction of customer demand through a complete understanding of their requirements and ensuring that are met on time and every time. It aims to achieve and sustain a reputation as manufacturers for the best quality masterbatches in domestic and exports markets for which every employee is made to understand what total quality is and means to achieve it The companys core strength has been its ability to consistently deliver superior quality products both in domestic and international market. To ensure high quality standards, the company has installed sophisticated machinery and other infrastructure facilities. They have also a state- of the art R& D laboratory which effectively takes care of new innovations and value additions. The Company also ensures that the technical staffs undergo periodic training to improve their skill. A fully equipped laboratory with facilities for stringent quality control tests at each stage provides complete customer satisfaction and world class quality. The company offers high quality products, which meets international standards and ensures consistency and reliability for all the applications.
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2.6 ACHIVEMENTS

Plast India foundation award 7th international plastic fair-2012 Plast india foundation 6th international plast fair -2010 Ponniannan industrial manufacturers association ICON plas award Arb plast 2012 award TN plastic manufacturer award
2.7 NATURE OF BUSINESS

The company was started in the year 2004 with a capital of 4.5 cores. The company established with an object to design and manufacture comprehensive range of Thermoplastic Masterbatches, Compounds and speciality Additives. The Companys manufacturing facility is located in Ayanambakkam Industrial Area, Chennai spread over an area of 20,000 Sqft having a total capacity of producing 8000 TPA of Master batches and other products. The company is also planning to start a sister concern at kolkatta. Machineries used in the company are: Imported Twin Screw Extruder Fully automated Feeders Side Feeder Dosing online drying ensuring totally hand free operation from raw material to finished goods. The Company is backed by totally dedicated lines for manufacturing Black, White, Colour Masterbatches, Speciality Additives and Compounds. Company have adopted most advanced color matching technique and equipments for ensuring that all our products meet the highest standard. These standards help us in meeting
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the market requirements consistently. Our sophisticated process ensures high quality products and offer colouring solutions to the plastic industries. In the Indian market they are the first colouring company and they have 40% of the share in the south Indian market in terms of colouring business. There are 75employees in the company. They follow a monthly salary system the managerial level people can get up to Rs. 50000 salary per month.
2.8 PRODUCTS
1-White master batches
25%-75% Tio2 loading master batches Special white master batches for multy layer General purpose filler free master batches White master batches for Engg. Plastic
2-Black master batches

20%-50% carbon black loaded master batches High jet black master batches (filler free) Black master batch for Engg plastics Special black master batch for shoe & TPE moulding
3-Colour master batches

Over 3500 shades of various colours Special effect master batch like Twin tone Glow in dark Marble / granite effect

Metalic colours
4-PET master batches

Master batch for water bottle packaging Master batch for PET bottle for pharma packing Master batch for sheets Master batch for strapping
5-Additive master batches

Ploymer processing aid-ppa Anti static Anti split additives for strap Antioxidant Anti block Slip /anti slip Optical brightener Purging compound Desiccant Anti scratch Anti microbial Uv additives Nucleating agent
6-Engg plastic master batch 7-Snityware speciality master batches 8-Biodegradable master batches 9-ROHS compliance master batches 10-High performance colour master batches
2.9 APPLICATION
Above are the products which is manufactured in the factory. The products are produced on the basis of the customer demand. The most of the customers are using these master batches for different applications they some of the examples are below. - Food, non-food and industrial packing - Coated box board, paper and foil - Extorusion lamination - Fibers for upholstery, carpets, rugs, draperies - Blow ware - Injection moulded article - Wire and cables - Agricultural filim: green house - Pipe and conduilt - Geosynthetics - Medical and hygiene application.
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CHAPTER 3 ORGANISATION STRUCTURE
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3.1 ORGANISATION STRUCTURE
In this organization we can see that there are two directors one is commercial director and another one is technical director. Commercial director is the one who control all the departments in the office. And he has a wide knowledge about the business field and the accounts of the company. He deals with the problems in the commercial department. All department managers under commercial depaartment can inform the matter to him. If any problem has risen in any department first the employees in that department can inform the problem to the respected department head he didnt have the
authority to talk the problem with the director. After hearing his problem if it is needed the department head discuss the problem with the director otherwise the department head himself suggest a solution to them. Only the department head have the permission to inform the problem to the director. On studying this chart when a problem arise in the finance department, marketing department, accounts department first they inform the problem to the each department head and they will suggest a solution to them if he cant clarify their doubts he discuss the problem with the management representative and he will suggest a solution if the matter is out of his control he will discuss the problem with the director this is the information going path. The departments comes under commercial director are finance, marketing, and accounts. Next one is Technical department there is also a technical director. Departments comes under technical department are purchase, technical, production, stores, quality. Here is also the same procedure. No workers in the organization cant directly communicate with the technical director only the head are permitted for it. If there is any problem with any of the department worker can discuss the matter with the department heads only and they inform the matter to the director. If any technical problem problems arise in the company like the machinery became complaint or any part of the machine is districted first the workers the organization inform the problem to the technical department head then he analyse the problem and try to solve it. If he cant do it he will inform it to the technical director he analyse the problem and suggest some solution if he also failed in it he will call the technician and solve it. If any problem in the stores department like the stock of goods comes to reorder level they inform it to the director and he make another order. The same procedure is also going on in the quality department and the production department. So we can find a structured communication flow in the company,

ORGANISATIONAL CHART
DIRECTOR - (MARKETING & FINANCE)
DIRECTOR - (TECHNICAL)
MANAGEMENT REPRESENTATIVE
ACCOUNTS
FINANCE
MATERIALS TECHNICAL
PRODUCTION
MARKETING
QUALITY
STORES
Fig: 3
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COMMUNICATION FLOW CHART
In the oeganisation we can see different communication net work on different department structure of communication are different. Communication structure on commercial department and technical department are as follows 1-INFORMATION FLOW IN COMMERCIAL DEPARTMENT
EMPLOYEES
DEPARTMENT HEADS
DIRECTOR
Fig; 4
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2-INFORMATION FLOW IN TECHINICAL DEPARTMENT
WORKERS
DEPARTMENTHEADS
DIRECTOR
Fig: 5 No workers have the authority to direct communication with the director
3.2 DEPARTMENTS
There are 8 departments in the prabhu poly color. SALES ACCOUNTS EXICISE COMMERCIAL OFFICER TECHNICIAL OFFICER MARKETING FINANCE FIELD OFFICER

3.2.1 MARKETING DEPARTMENT
Marketing department is the department which deals with the sales activities in the company. Purchase order form from the customer taken by the marketing manager. There is a standard purchase order form for each company and the format is varying from companies to companies because each company follows different form. In the purchase order form there is a description about what type of the product they want (because there are different type products based on different type of colors). Then it contain the time of delivery and there one column for the unit price then how much amount they want and the total product. When the purchase order form received the employee in the marketing department copy the order to their order form and he sent it to the commercial director for the approval after the approval the order form is send to the production department. After receiving the order the production department starts the production. Here is a format of an order form below
A) FIELD OFFICER Field officer is the person one who which deals with the bank formalities such as, He present the cheque to the bank for collection. And he also does other bank works for helping the accounts department. He also deals with the customers who didnt make payment. He try to arrange a direct meeting with them to discuss about the payment. He also try to find new suppliers to them. And another function is visiting the company that is when the company received a new customer he make a visit to that company to understand that whether they have the capacity which they mention. Because to understand that that one is a fake company or not sometimes some company make a bulk order but they didnt have that much production capacity, so by visiting the company they make sure that if that company have that much production capacity and if they have the machineries to produce the products they mention in the order form. By this activity he is very helpful to the accounts department.
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ORDER FORM
Order no Receiving Company name Place Pin
Ordering company name Place Pin
Phone no Fax no CST No T.I.N NO
Phone no Fax no E-mail TIN CST NO Division
Purchase Order No: Date: No Description Quantity Rate Disc. % Disc. Amt Amount
Excise Amount eCess Amount
0.00 0.00
Service Tax Amount Total TDS incl.eCess
0.00
Total INR Excl. Taxes 0.00 0.00
0.00 VAT/CST 0.0%
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HeCess Amount 0.00 Serv. Tax eCess Amt Work Tax Amount 0.00 Other Taxes Amt 0.00 S.S Cess@0% Rounding Amt 0.00 0.00 0.00
In words
Total INR Incl. Taxes
000.00
Terms and Conditions 1. Ref. Your Offer date 2. Carries: Direct 3. Delivery: Immediate 4. Payment terms: As usual 5. We reserve our rights to reject the materials which do not conform to specification. 6. Test certificate to accompany the documents. 7. Kindly indicate our order no. on all correspondence relating to this order (Including test report)
For (name of the company) (Sign)
Fig: 6
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3.2.2 PRODUCTION DEPARTMENT

Production department comes under the technical department. There are 80-100 workers in the production department and they divide the workers into two shifts. The timing of the shift is 9am to 9 pm and 9pm to 9am.there are eight lines in the production process and the output is 10 tonnes per day (1000kg). We already discussed that this company produce master batches and coloring master batches. The master batches are not maid in advance the production process start when the order received from the marketing department because the color is preferred by the customers based on the customer need they produce otherwise it is a huge loss for them. The color is selected by the customer based on their taste they make the product. They make different combination of colors and select one color which nearly to the customer preferred color and sent a sample to the customer if they satisfy with the color they save the formula of that color mix and start the production based on that formula. If the customer is not satisfied with it they start the researching until finding the color. The coloring material is in a powder form they mix different type color power (red, green, black, blue etc) in different ratio to find the color which is preferred by the customer. For example the customer want to produce a mug but he want to produce it in a wine red color so he will show a sample color to the production manager which he want. Then the production manager start the production of material by adding the colors in different ratio when he reach a color which is preferred by the customer he stop the process and sent a sample to the customer if the customer like it he will save that formula and start the production in bulk for them. In the production department there is one production manager and two assistants. The order from the marketing department received by the production manager. After receiving the order then start the planning to produce. As the first step he check the availability of the material. Then check the machine availability. They use different coloring powders for the production of the products. In the production process we can divided it into
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A) BATCH MAKING: - Batch making means that from the available order they select the orders which where ask the same product and make these products as a batch. For each product they use different formulas for production and at a time they produce only one product after meeting the demand of that product they go for another product because otherwise the color may be interchange. And it will badly affect the production process B) BATCH MIXING: - Batch mixing means that mixing the colors for getting the preferred output. They use the formula for the batch mixing process. Here they mix all the materials together which is mention in the formula. C) PROCESS ON THE MACHINE: - Process on the machine means that after take all the material then they mix it together and put it in to the barrel and there is an 8 stages of production take place in the machine to get the final product. D) FINISHED GOODS MIXING: - Finished goods mixing means that the produced goods are different grade so that they differentiate those goods in into different groups for the packing process. E) PACKING: - Packing is the last stage of the production process. They pack the material in to different bags with weight of 25 kg per bag. They also print their product name and price of the product on the bag
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PRODUCTION PROCESS
BATCH MAKING
READY TO DESPATCH
BATCH MIXING
PACKING
QUALITY CHECK
PROCESS OF MIXED BATCHES
Fig; 7
3.2.3 ACCOUNTS DEPARTMENT

Accounts department is another department which we can find in the company. Accounts department deals with all the accounts in the company. There is one accounts manager and one assistant accountant in the company. The assistant accountant is the person who enters the daily transactions in the books. And accounts head refer those entered details weather it is wrong or not he is only person who can directly communicate with the commercial department head. Accounts department head is the person who makes the final balance sheet of the company at the year ending. And he have the authority to send mails to the customers for inform them to make payment, and also dealing with the suppliers. When an order received from a customer the order will first send to the production department then from the production department sent the products list to the accounts department then the accounts department make the bill for them and also they make sure that the customer maid the payment. The accounts department also deals with in making payment to the suppliers when they buy the raw materials. When the raw material is in out of stock the production department head give the list of materials which he want, to the accounts department and they call the suppliers and make the order and make the payment to them.

In the accounts department we can find a field officer also there, His main function is to reduce the work load of the accounts manager by doing the outside activities like bank dealings, discussing with the suppliers and customers, make payment to the suppliers and accept payment from the customers. He is a helping hand for the accounts department. Book which are keeping in the accounts department are Cash book Bank book Sales book Purchase book Ledger Staff book Fixed asset Purchase return Sales return
a) CASH BOOK: - cash book or day book is the book they used to enter the daily transactions in the company. In the cash book they didnt enter the term cash. For example when cash sales happen we make the transaction that Cash a/c Dr
To sales a/c Cash purchase Purchase a/c Dr To cash a/c
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But in the cash book we didnt use the cash term here we write only the sales bill no and the amount only. When a credit sale takes place we write sales bill number and the name of the party. When cash purchase we write only purchase bill number only and when a credit purchase take place we write the purchase bill number and the and the parties name.
a) BANK BOOK: - Bank book is another book which is keep in the office in this book they enter the bank transactions that is when they deposit or withdraw cash they enter it in to the bank book. They enter the details in the book by referring the passbook. When they give cheque for collection they enter it in the bank book and when they give it for other customers they also enter it in the bank book.
b) SALES BOOK: - Sales book is another book keep in the company in the sales book we can find the list of sales details. In the sales book we can find an index, page there we can see the list of customers and page number that which page we can see their head. They reserve two or three pages for each customer because they want to enter the details of the whole year. In that page we can see the list of sales details of that customer. When a sale takes place they enter the amount in that book. Sometimes we can see some old balance in the sales book so before make the bill they refer the sales book and make sure that if there is any balance amount to be pay. If any amount find they add that amount with the present bill. The sales book helps to find what the annual sale of the company is. And it is helpful to find how much amount is due from the customers by adding the balance amount of each customer.
c) PURCHASE BOOK: - Purchase book is another book which is kept in the company. In this book we can find all the details about the purchase in the company. In the purchase book we can also see the names of different suppliers and the details about the purchases. By referring this book we will get an idea about the purchase details.
d) LEDGER: - Ledger is the book which is kept in the office to enter the transaction from the day book. In the ledger we can see different heads like purchase, sales, tax, etc. we can see all the heads of accounts in the ledger which is present in the cash book.
e) STAFF BOOK: - Staff book is the book which is used to enter the details about the staffs in the organization. In this book they enter the employee name and they enter their attendance details in this book. If they give any advance to any one of them they enter the amount straight to their name. it is helpful to give the salary to them, by deducting the advance amount from their total salary.
f) FXED ASSET: - In the fixed asset book they enter the details of fixed asset they have. And they enter the details of the asset which they buy.
g) PURCHASE RETURN: - Purchase return book is used to enter the details of goods which return to the suppliers. Sometimes the goods may get return to the suppliers due to the quality problem or due to any defect in the product. These returned items they entered in the purchase return book. So in the next time purchase they can deduct that amount from them. To make this job easy they maintain the purchase return book. By referring the purchase return book they can easily caught the amount.
h) SALES RETURN BOOK: - Sales return book is the another book it is the same nature of purchase return book. The only difference is that they enter the details of goods return from the customers due to the quality problem or any defect in the goods which we supplied. The next time of sales we deduct that amount from the total bill amount by showing under the damage head.
3.2.4 PURCHASE DEPARTMENT

Purchase department is the department which deals with the purchases of the company. Purchase department comes under the technical department. So that the technical manager is the person who control him. The process of purchase department as when the order received from the customer they check the material with the store keeper and if the material is note available in the store they give the purchase order to the purchase department. They also keep a stock register with them so that they can easily find the remaining amount of stock in the store. In the purchase order they write the item name or item code and how much quantity they want and the purchase department call the supplier and make the order. When they make the order the supplier gives the time when they

give the goods. Purchase department didnt pay the amount they only give the bill to the accounts department. Before giving the purchase order they make a discussion with the financial department about how much amount of goods they are going to purchase and what amount will be the cost of that much amount of material. Because the financial department only know about the financial position of the business. Sometimes the companys financial position may be very low and they cant buy that much amount of goods so that before giving the order the purchase order they discuss it with the financial department. Purchase department also try to find out new suppliers they find new suppliers from the exhibitions and finding the information get from others. After find the supplier they evaluate those supplier. The evaluation by checking their quality rating, supply rating, delivery rating. QUALITY RATING: - Quality rating means checking their quality of the material with the present supplier if the quality of the material is better than the present supplier they give the order to the new supplier. They check the quality of the material by buying a small amount of goods from the supplier and making the product and make a cross check with the old sample. If the customer like the product they will order the product as a bulk.
SUPPLY RATING: - Supply rating means that checking their supply chain that is if they have the capacity to meet our order and they also make visit with the factory for make sure that they have that much amount of machinery to meet our order.
DALIVERY RATING: - Delivery rating is for checking that they have a punctuality in delivering the goods that is they give the goods to us with in the mention date. On he basis of that we rate the supplier. If they didnt follow a good delivering system then the company cancel that supplier. And they start searching for the new supplier.
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PURCHASING PROCESS
CHECK WITH THE STORE
STORE KEEPER CHECK THE GOODS IN THE STORE AND RECORD ON THE STORE BOOK
MAKE YHE PURCHASE ORDER
STORE KEEPER MAKE THE MAKE THE PURCHASE ORDER FORM BASED ON THE MATERIAL WANTED FOR PRODUCTION
GIVE TO THE PURCHASE DEPARTMENT
STORE KEEPER GIVE THE PURCHASE ORDER TO THE PURCHASE DEPARTMENT
MAKE THE ORDER
PURCHASE DEPARTMENT MAKE THE WITH THE SUPPLIER BASED ON THE MATERIAL WANTED
PAID BY FINANCE DEPARTMENT
FINANCE DEPARTMENT MAKE THE PAYMENT SO PURCHASE DEPARTMENT GIVE THE BILL TO THE FINANCE DEPARTMENT
Fig: 8
3.2.5 HUMAN RESOURCE DEPARTMENT

Human resource is the most important department of every organization. The success and failure of every company is dependent upon its human resource. It is the back bone of every organization. Without a good human resource department an organization will not have a good future. In Prabhu poly color HR department plays major role in the growth of the organization . Employment of competent and specialized persons at various levels is one important reason for the continuous success of Prabhu poly color. The key factor in the growth of Prabhu poly color is mainly the good and healthy employeremployee relationship. About 100 employees are working with one heart and institution.
OBJECTIVES OF H.R DEPARTMENT

Manpower Planning Recruitment Training and Development Induction Wages and salary administration Statutory compliances Leave administration Personal counselling Compensations and Benefits Welfare Performance evaluation
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CLASSIFICATION OF WORKERS
1. Senior workers 2. Junior workers 3. Piece rate workers 4. Daily wage workers 5. Technical workers
A- RECRUITMENT AND SELECTION

Recruitment is only one of the steps in the selection process. Vacancies arising in an organization due to various reasons such as resignation, termination, death etc. have to be filled by recruitment and selection.
RECRUITMENT PROCEDURES
1. DIRECT RECRUITMENT: In Prabhu poly color, this method is used frequently for recruitment. When vacancy arises The company places jobs advertisements in Malayalam, Tamil, English news papers and in the web site. Prabhu poly color conducted only interview for the employees. Test are conducted only for senior post 2. INTERNAL RECRUITMENT Several posts are filled from among the internal candidates. Whenever a vacancy arises, efficient and skilled workers from the rank and file of the company are promoted and appointed in the company. Besides, evictees, local candidates who belong to surrounding panchayath have preference in subsequently arising vacancies. If they have prescribed qualification and experience, the company may give special preference to them.
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B - TRANSFER
Employees are transferred to different departments on the basis of their skills.
C - PROMOTION
Those workers having required qualification and eligibility are promoted to supervisory cadres.
D - PERFOMANCE APPRAISAL
Prabhu poly color is following a special type of system for appraising the workers, i.e. the performance of individual employee is evaluated by his superior officer. The officer will evaluate the employees performance on the basis of result produced by them and gives a report to the technical officer for a particular period of time. If the technical officer is satisfied he will forward it to the top level management by recommending on the incentive or promotion
E - WAGES AND SALARY

The workers are paid in two systems;
Salary system
This mode of payment is applicable for the all workers, which also includes the loading and unloading workers. The salary is paid on monthly. On every month with in the first week itself the company pay the salary to the workers
F - TRAINING FOR EMPLOYEES

In every year Prabhu poly color conduct training for employees. Training is mainly for personality development, and work related training.
G - OTHER NON- MONETARY BENEFITS


The company provides a lot of non- monetary benefits to their employees. Some of them are as follows; 1.Transportation: Transportation is provided to the employees to different destination points at a subsidized rate 2. Refreshment facilities: All the employees are given tea in the evening in Prabhu poly color.
3. Personal Protective Equipments:
Personal Protective Equipments like head covers; aprons and uniforms are provided to the workers 4. Medical insurance: The employees are provided with medi-claim policy, which gives free medical insurance to the employee For the effective administration and working of the company; weekly meetings are organized to discuss various issues and working of the company. The director and the managers of the various departments head the meeting.
H - GRIEVANCES AND REDRESSAL

Generally, grievance means any factor involving wages, hours of work or condition of work environment. In Prabhu poly color all work as a family and all workers are free to make know his superior if he has any grievances. The company has kept some persons in the company itself where the employee can directly come and tell his problems in any case. And it will slowly reach the management. For this the company also conducts some training programmes and meetings where the employee can speak about any problem he has in the company.
3.2.6 COMMERCIAL DEPRTMENT


In the commercial department there is a commercial officer. He is the person who dealing with the commercial aspect of the business. That is he always try to develop the business and spread the business. By developing new branches and dealing with the customers etc. he always busy with developing a new brand. He is the final authority in the company all the departments such as marketing, financial, sales, are comes under his control, all the department heads can directly communicate to him. If there is any query with the department heads they directly communicate with the commercial officer and they discuss the problem together and find a solution. He also always makes a regular check with all the books in the office. If any problem find in the books he correct it. He notes that error and clarifies it with the accounts department. He also gives some instruction and advices to them if any problem find in the books. We can see that all the major activities and decisions in the company are made in this department. Commercial department always connect with the external environment so that where there is a slight change in the market they can easily get it and make necessary changes in the company.
DIRECTOR - (MARKETING & FINANCE)
ACCOUNTS
FINANCE
MARKETING
Fig; 9
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3.2.7 TECHNICAL DEPARTMENT

Technical department is another department which we can see in the company. In technical department there is one manager. Technical manager is always try to understand the problems regarding with the production, material, and technical. Technical manager have the prior responsibility about the above areas he always make sure that the production are going well and make sure that they are maintaining a good quality with the products if any problem find in the production he try to solve the problem immediately and always try to give the good in the right time to the customer. They also have the responsibility that make sure there is enough material in the store for the production if there is not that much stock please make the order immediately dont wait at last drop. Technical department have the responsibility to make sure that all the machine are working properly if it is not find the solution for it and also they have the responsibility to meet the order of the customer with in time. There is a maintenance department under the technical department. Function of maintenance department is to make sure that all the machineries in the company are working properly. And they always make a maintenance work on every month Maintenance department of prabhu poly color are responsible for keeping the plant and equipments in good condition. Maintenance department of prabhu poly color have the responsibilities in. 1. Electrical 2. Mechanical 3. Stores 4. Automobile
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STRUCTURE OF MAINTINANCE DEPARTMENT
TECHNICAL MANAGER
MANITINANCE ENGG
ASST.MAINTINANCE ENGG
WORKER
Fig: 10
FUNCTIONS OF MAINTENANCE DEPARTMENT

Preventive Maintenance Preventive Maintenance is done to avert breakdowns, improve efficiency of working and to keep a routine monitoring of the machineries. There is a routine maintenance schedule and the preventive maintenance is done according to it. This is done in weekly or monthly basis according to the conditions of the machine.
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STRUCTURE OF TECHNICAL DEPARTMENT
DIRECTOR - (TECHNICAL)
MATERIALS TECHNICAL
PRODUCTION
QUALITY
STORES
Fig: 11
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CHAPTER 4 ANALYSIS
Page 46
4.1 SWOT ANALYSIS
STRENGTH - In the Indian market prabhu polycolor have 40% of color business - In the Indian market they are the first color company - 6th and 7th international plastic fair award 2010 & 2012 - Fully computerized departments it enables them easy handling of transaction s and documents - Ensure high quality in all products through appointing good officers
WEAKNESS - Location of the factory is not suitable to transport its products to various places. - Competition in the local, national & export market. - No canteen facility near to the company.
OPPERTUNITY - Extent the branches to other states also - Participation in international exhibition - Possibility of get listed as a public limited company
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THREATS - High competition in local national and export market - Powerfailer for eight to ten hours
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CONCLUSION
Page 49
The study in prabhu poly color has enabled me to understand the various needs of an organization, how an organization of a corporate nature functions and how important it is to have a right relationship between the employee and employer or the management. It is found that a cordial relationship is maintained between all departments for the smooth functioning and achievement of the organizational goal of maintaining the market leadership and companys image.The study was conducted with a view to understand the functions of an organization, and its various departments.
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BIBLIOGRAPHY
Page 51
http://www.zenithresearch.org.in http://www.prabhupolycolor.com http://www.bpf.co.uk http://www.economywatch.com http://www.indianplasticportal.com
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PRABHU POLY COLOR PVT Ltd

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

1.1 INTRODUCTION TO STUDY

1.2 OBJECTIVES OF THE STUDY

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

1.3 SOURCES OF DATA COLLECTION

1.4 LIMITATIONS OF THE STUDY

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PRABHU POLY COLOR PVT Ltd

PRABHU POLY COLOR PVT Ltd

1.5 INDUSTRY PROFILE

PRABHU POLY COLOR PVT Ltd

1.5.1 Indian plastic Industry

A. Production of Plastic Raw-materials

PRABHU POLY COLOR PVT Ltd

B. Plastic Converting Industry

1.5.3 Indian Plastic Market

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PRABHU POLY COLOR PVT Ltd

1.5.4 Plastic Processing Technologies

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PRABHU POLY COLOR PVT Ltd

Plastic Processing Technologies

1.5.5 Raw material Supply and Demand

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PRABHU POLY COLOR PVT Ltd

House ware :-10% Agriculture Furniture :-23% :-1%

Transportation:-4% Electronic Packing Building Others :-16% :-24% :-8% :-14%

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

Plastic Consumption by application

House ware :-10% Agriculture Furniture :-23% :-1%

PRABHU POLY COLOR PVT Ltd

The top 10 trading partners for Indian plastic industry are

PRABHU POLY COLOR PVT Ltd

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

CHAPTER 2 ORGANIZATION AND PROFILES

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

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PRABHU POLY COLOR PVT Ltd

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PRABHU POLY COLOR PVT Ltd

2.5 QUALITY POLICY

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PRABHU POLY COLOR PVT Ltd

2.7 NATURE OF BUSINESS

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

2-Black master batches

3-Colour master batches

PRABHU POLY COLOR PVT Ltd

4-PET master batches

5-Additive master batches

PRABHU POLY COLOR PVT Ltd

SAINTGITS INSTITUTE OFMANAGEMENT

PRABHU POLY COLOR PVT Ltd

CHAPTER 3 ORGANISATION STRUCTURE

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