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A business letter is a formal communication from an organization to its customers, the general public for their information, another Company or the Authorities. It is often written in a standard format, and in formal language, compared to a private letter between two people who are well known to each other. The business letter will show things like the address and best way to communicate with the business - by return letter, e-mail or telephone. In general, the letter will be directed to a specific person and be about one topic. Sometimes, the business letter will be looking for a response, but might be to give important information about an up -coming change of address or telephone number. The letter might give information ab out new developments - a new website; launch of a new product. To allow the sender to handle any response more efficiently, the business letter might contain key information such as an internal reference from the sender or related to the product in questi on.
"Director of Human Resources". Skip a line between the date and the salutation. Salutation 4 Dear Ms./Mrs./Mr. Last Name:, Dear Director of Department Name: or To Whom It May Concern: if recipi ent's name is unknown. Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body. Subject Line 5 Makes it easier for the recipient to find out what the letter is about. Skip a line between the subject line and the body. Body 6 The body is where you write the content of the letter; the paragraphs should be single spaced with a skipped line between each paragraph. Skip a line between the end of the body and the closing. Closing 7 Let's the reader know that you are finished with your letter; usually ends with Sincerely, Sincerely yours, Thank you, and so on. Note that there is a comma after the end of the closing and only the first word in the closing is capitalized. Skip 3-4 lines between the closing and the printed name, so that there is room for the signature. Signature 8 Your signature will go in this section. Printed Name 9 The printed version of your name, and if desired you can put your title or position on the line underneath it. Skip a line between the printed name and the enclosure. Enclosure 10 If letter contains other document other than the letter itself your letter will include the word "Enclosure." If there is more than one you would type, "Enclosures (#)" with the # being the number of other documents enclosed, not including the letter itself. Reference Initials 11 If someone other than yourself typed the letter you will include your initials in capital letters followed by the typist's initials in lower case in the following format; AG/gs or A G:gs.
Business Report
Business reports are documents that present data and information to specific readers. Examples include data from customer service reviews, presentations of new marketing and promotion approaches, or a financial plan for the annual budget. There are numerous types of business report formats, but credible and effective reports often have similar sections that present the material in standardized ways.
Contains a descriptive heading or name, may also contain author's name, position, company name and so on. EXECUTIVE SUMMARY Summaries the main contents. Usually 300 -350 words. TABLE OF CONTENTS A list of the main sections, indicating the page on which each section begins. INTRODUCTION Informs the reader of what the report is about - aim and purpose, significant issues, and any relevant background information. DISCUSSION Describes reasoning and research in detail. CONCLUSION S Summarizes the main points made in the written work. It often includes an overall answer to the problem addressed; or an overall statement synthesizing the strands of information dealt with. RECOMMENDATION S Gives suggestions relating to the issue s dealt with. REFERENCES An alphabetical list of all sources referred to in the report. APPENDICES Extra information of further details placed after the main body of the text.
Structure [COMPANYS NAME] [ADDRESS] Report Matter Submitted by: Name Post Submitted to: Name Post Date:
Example.: You are Freda general manager of portable computers. Write a report to your training coordinator Belinda about the more utilization of resources in the company and for providing better services to our employees and customers.
Portable Computers
Moga
Report on Portable computer Use at client sites Submitted to Belinda Gibson, Training Coordinator Submitted by Freda Smith, General Manager
Business Notice :
A notice is written in order to inform people or pupils in a school about an event or an activity. It could be about a competition, an exhibition or inauguration to take place in near future. Or any other activity especially in school likes an excursion, a meeting or a show.
The elements of a business letter are: the heading the date the inside address the salutation the body and the complimentary close an additional notation section often follows the close Format of notice:
Name of the Organisation issuing the N otice Address Notice Topic/ heading Date: Body Name Designation Department
Submitted to: by: NAVJEET KAUR SINGH VIRK Assistant Professor Sem. No.3056