SAP R/3 Basic Navigation Assessment (Answers)

April 2009

SAP R/3 - Navigation

Target Population
Users of the SAP ECC6

Pre-Requisites Required
General computer skills, including the use of a mouse Knowledge of Microsoft Windows, and how to navigate within this platform.

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SAP R/3 - Navigation

Table of Contents
1 SAP R/3 GENERAL QUESTIONS.......................................................................4 2 COMMON SAP ICONS.....................................................................................9 3 PRACTICAL EXERCISES.................................................................................11

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1 SAP R/3 General Questions

1.1 Which of the following is not a required parameter to log onto the system?
(a) (b) (c) (d) Client User ID Language code Password (1)

1.2 You must enter both your old and new passwords in the New Password dialog box
(a) True (b) False

(1)

1.3 Most transactions in the SAP R/3 system are identified by a _________ character transaction code.
(a) (b) (c) (d) Three Four Five or more (b) or (C) (1)

1.4 In the SAP R/3 system, a match-code consists of search terms which are fields that help you narrow your search for the entry you want.
(a) True (b) False (1)

1.5 In the SAP R/3 system, you enter data in the display transaction.
(a) True (b) False

(1)

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1.6 The term client as it relates to the SAP R/3 system means a:
(a) Potential vendor (b) Customer preference, as defined by market research (c) Separate group of master, configuration and transaction records maintained in the system (d) Group of companies that provide similar services (1)

1.7 You can use the Set data and Hold data functions to avoid entering data that repeats the same value.
(a) True (b) False (1)

1.8 A client represents the highest-level group of data within the SAP R/3 system.
(a) True (b) False (1)

1.9 You can use selection criteria to limit the report to contain only the information you need.
(a) True (b) False (1)

1.10 You can view a report on your computer screen before printing it
(a) True (b) False (1)

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1.11 After Mr. Dlamuka entered the invoice, he tried to save his data. A message appeared indicating that no date was entered for the invoice. This type of message is an error message.
(a) True (b) False

(1)

1.12 The menu options within SAP R/3 are identical regardless of the transaction to be performed.
(a) True (b) False

(1)

1.13 The input field is the dialog window that lets you interact with the SAP R/3 system.
(a) True (b) False

(1)

1.14 How can you determine whether there is a sub-menu available for a particular menu option?
(a) (b) (c) (d) A button titled sub-menu appears in the menu bar An arrow appears to the right of the menu item A blinking menu item appears A bolded menu item appears

(1)

1.15 Both required and optional fields are display fields.

(a) True (b) False (1)

1.16 Radio buttons allow you to enter information into an input field.
(a) True (b) False (1)

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1.17 The system uses dialog boxes for the following information:
(a) (b) (c) (d) Display system information Data entry Receiving directions from the user A and C

(1)

1.18 Which of the following is a benefit of data integration?

(a) Different companies can use the system in different ways (b) Data is entered only once, and can be shared by different groups in the same organization (c) The system contains over 800 transactions for users (d) Users can produce statistical analyses (1)

1.19 Which of the following statements is false?

(a) (b) (c) (d) The system administrator must create the user menu Other users of the SAP R/3 system cannot use your user menu A custom menu reduces your navigation time in the SAP R/3 system You can create a user menu even if you work in different application areas (1)

1.20 After you have established a user menu, you cannot use the SAP standard menus.
(a) True (b) False

(1)

1.21 Which of the following report icons describes the Descending button?

(a)

(b)

(b)

(c) (d) Both (a) and (b) (1)

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1.22 Which button would you use to export a report to local file?

(a)

(a)

(b)

(c) (1)

1.23 The toolbar is displayed with a number of options that can be used to manipulate the information in a report. This toolbar can change depending on which report and which process you are using. This is referred to as ALV functionality.
(a) True (b) False

(1)

1.24 You would use the Command Field to enter a transaction code and several other commands?
(a) True (b) False

(1)

1.25 Which of the following commands can be executed in the command field to call up a transaction in the same session?
(a) (b) (c) (d) (e) /n /nxxxx (xxxx = transaction code) \y xxxx (xxxx = transaction code) Both (a) and (d) (1)

Total: 25marks

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2 Common SAP Icons

2.1 Match the names below against the icons in the Common SAP Icons Table.
Add to Favourites Last Page Legend Refresh First Page Previous Record Compress/reduce Find Maintain Overview Cancel

Print Edit Back Execute Delete from Favourites Save Date Next Page Next Record/Screen Collapse all

Select sub-tree Delimit New Session Enter/Transfer Information Display/View Exit Selection Options Create Column View

Previous Page Find Next Activate Infotype Expand/enlarge Other search help Delete Expand all Multiple Selection Copy

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Please write the name of the icon in the space to the right of the icon.

Enter/Transfer Back Exit Cancel New Session Expand all Collapse all

Execute Selection Options Print Information Multiple Selection Select sub-tree Other search help

Create Edit Display/View Copy Delimit Delete Maintain Overview

Expand/enlarge

Find

Activate Infotype

Compress/reduce Previous Page Refresh Date Add to Favourites

Find Next First Page Next Page Last Page Delete from Favourites

Previous Record Next Record/Screen Legend Save Column View Total: 39 marks

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3 Practical Exercises
Complete the following exercises, using the SAP QA System. Enter the information on the form provided and hand to your facilitator when complete.

3.1 What does SAP stand for?

System, Applications and Products (2)

3.2 What can a SAP password consist of?

Any combination of characters. At least three but no more than eight characters

(2)

3.3 What are mandatory fields?

These are fields that marked by the ticked checkbox. Entries in these fields are compulsory. Transactions can not be processed without valid data being entered into these fields. (2)

3.4 What is the difference between the Production and QA Systems? When would you use which?
Production is the live client with correct business data. QA is the testing client. Production client is used when the business goes live. (4)

3.5 Why is the status bar important?

The status bar is used by the system to display information, error and warning messages. It also displays details such as the client description, the session number, client number and the server name. (2)

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3.6 What is a transaction code?

A transaction code in SAP usually consists of four characters (it could be more or less), which may be any combination of letters and numbers, for example: MM01 or SWLD. Each transaction in SAP has its own unique transaction code. The transaction code is typed into the Command Field. (2)

3.7 Name all the help options available to you if you get stuck?
Help menu F1 key Help icon

(3)

3.8 When you click on a field with a drop down arrow what do you expect to get?
Drop down list with a menu (2)

3.9 What is a session?

A session is a window in the SAP system. When you log on to the SAP system, one session is opened. You can open another session from the first session. (2)

3.10 Name four ways to move the cursor between field entries?
Using the key on the keyboard; press the following keys: previous field. CTRL & TAB Keys: Moves the cursor to the command line. Using the mouse and clicking in the field. to move the cursor (4) TAB key: Moves the cursor to the beginning of the next field. SHIFT + TAB keys: Moves the cursor to the beginning of the

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3.11 What keys should you use to move between SAP sessions?
The Alt and Tab keys (2)

3.12 What are the different ways of how you can add a favourite?
Using the Favourites menu and selecting the Add option. Select the Add to favourites button.

Right click on your mouse and select the add option. Drag and drop method (4)

3.13 What would happen if you close a session without saving?

You will lose your data as the system does not prompt you to save the data if you end the session. (2)

3.14 What are match codes and which button is used to identify match codes?
Match codes allows the user to select a valid possible entry from a list of possible entries (also called a pick list). This is identified when a Possible Entries button appears at the end of the field containing the cursor. When this button is selected, a selection box is displayed, from which you can select the required entry. (2)

3.15 Which transaction code can be used to run an authorisation report if you receive an authorisation error?
SU53 (1)

Total 36 marks

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Total marks: 100 marks

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