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CPD Credit Points System for

Medical Records Officers and Assistant Medical Records Officer

CPD CPD Activity Description Points per Activity Maximum Points for
Category this Category
A1 Congress/Conference (Local/ international) related 25
field/ core business
1. Involve speakers of international standing
2. Contain plenary lectures / symposia
3. Allow presentations of free communication /
poster, etc.

a. 3 full days (5-8 hrs) 25

b. 2 full days 15
c. (5-8 hrs (full day) 10

A2 Scientific Meetings of Chapters of Academy/

Universities/Colleges/Association/Institutions
a. Less than 2 hours 1 point 10
b. 2-4 hours (1/2 day) 2 points
c. 5-8 hrs (full day) 3 points
d. 2 full days 6 points
e. 3 or more full days. 10 points

A3 Workshops/ Courses /Attachment/ Study tour (include

hands-on & skills courses)
a. Half day (2-4 hours) 5 points 50
b. Full day (5-8 hours) 10 points
c. 2 full days 15 points
d. 3 or more full days 20 points
e. Skills accredited courses by specific disciplines 20 points
(core business) (e.g. Medical Records
Management, Medico Legal, Medical Board,
Statistical and International Classification of
Diseases)

A4 CME sessions/ other professional activities

Topic seminar, Forum, Lectures, (rostered, teaching 1 point/ hour 30
rounds), Records Committee meeting, Video show,
Video conferencing.
A5 Presentation at accredited meeting or as a Trainer.
Plenary lecture/long paper (>45 min.) Others lectures/ 5 points per session 10
talks, Visiting lecture, CME sessions, Public meeting,
Giving talk /public advice, Technical briefing/ update,
Chairman of sessions
A6 Publication of original articles in journal/chapters in
book
a. Reports example technical report, working papers 5 points 10
b. Standard Operating Procedure/ Modules/ 5 points
Manuals\State Technical Report

A7 Self Study/ Group Study/ Case Study

a. Peer reviewed Journal/ (Principal author, Others) 3 point/paper or 10
b. Chapter in book - each chapter session
c. Review Guideline

A8 CME Online (By registered Accredited Providers) 1 point/article or 10

session
A9 Post Basic / Training / Refresher Course 20 points 20
A10 a. Degree, Masters Programs, Postgraduate 5 points 5
programmes (for each stage of examination
passed)
b. Advanced Diploma/Subspecialty training 5 points

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CPD CPD Activity Description Points per Activity Maximum Points for
Category this Category

A11 Involvement (Committee or project member) with 5 points for 20

a. Quality Initiatives - KMK, Innovations, TQM, involvement in each
Accreditation, ISO and etc areas
b. Research Projects (as researcher /
collaborator)
c. Training activities (as facilitator/ trainer
B1 Editor 10 points
Member of Editorial Board 5 points 10
Referee/ reviewer 5 points
B2 Other supporting activities related to
Personal development and self-improvement:
Leadership, Management, IT, Organizing
Committee/Secretariat, Innovation, Arts, music,
Languages, Teamwork, Member of professional body,
etc
a. Local level 2 points/area 10
b. State level 3 points/area
c. National level 5 points/area
d. International level 10 points/area

B3 Attending Annual General Meeting of Socieities/

Association/ NGO
a. Member 5 points 10
b. Committee Member 10 points

Note:
1. Maximum points refer to maximum that will be accepted for each category, and will be taken into account for
the annual CPD/PTK points (e.g. attending 3 conferences in one year will only result in a maximum of 20
points being awarded).
2. For all activities, certificates of attendance, certified attendance lists, or other evidence for verification are
required.

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Verification of CPD Points by Supervisor

CPD Category Verification Accepted

A1 Proof of attendance

A2 Proof of attendance
(Certificate or letter of participation)

A3 Proof of attendance
(Certificate or letter of participation)

A4 Proof from attendance records

A5 Certificate or Letter of appreciation for activity conducted

A6 Verified presentation or publication in programme book, abstract

book, proceedings or journal

A7 Proof from CME provider or synopsis of article

A8 Proof from CME-online provider

A9 Proof of post-basic or other diploma certificate

A10 Certificate or exam result

A11 Letter of appreciation or appointment for activity

B1 Documentation of position held from journal or editorial board, or

Letter of appointment

B2 Certificate or Letter of appreciation/appointment for activity

B3 Attendance Sheet

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Figure 1

Flowchart of the CPD-PTK Information/Data Collection & Management

Officer receives logbook at start of the year

Supervisor (Penilai Pertama
untuk SKT/LPT) appointed
by Head of Unit/Discipline
Officer fills up logbook on an ongoing basis
throughout the year

Supervisor review the officer’s

Officer shows logbook at least 3 monthly intervals log book every 3 months to
to supervisor with relevant verification documents verify & document points

Supervisor does final review &

Officer submits completed logbook documents total points
at end of the year achieved for CPD programme
and grade competency (PTK)

Head of Unit/Discipline
evaluates & endorses the log book

Duplicate Copy of individual summary CPD points

(CPD-LB) submitted to Head of Department
(Ketua Jabatan)* (individual kept their log book)

CPD points used for annual

Head of Department (Ketua Jabatan) submits PTK assessment & an
summary sheet (Document for Submission) with evaluation of continuous
annual assessment (LPT) professional development

Head of PTJ (Ketua PTJ) analyzed and submits

summary sheet (CPD-01) to Pengarah Negeri

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CONTINUING PROFESSIONAL DEVELOPMENT

LOG BOOK FOR PROFESSIONALS IN
MINISTRY OF HEALTH MALAYSIA

YEAR: ____________

PERSONAL BIODATA

Name: ________________________________________________________

I.C. No: _______________________________________________________

Appointment Date in MOH (Tarikh Lantikan dalam Perkhidmatan): _____________

Confirmation Date in Current Post (Tarikh Pengesahan Jawatan Sekarang):_______

Grade: ________________________________________________________

Position: ______________________________________________________

Places of Work in Current Year:

1. ___________________________________________________________

2. ___________________________________________________________

3. ___________________________________________________________

Qualifications Place of Training/University Year

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Record of CPD Activities

Name: _________________________________

I.C. No: ________________________________ Supervisor’s Name & Chop: _________________________________

Table 1: Detailed Record of CPD Activities & Supervisor’s verification

Please record all CPD activities in the table below. Use additional sheets of this same table to capture all CPD activities for the year.

To be filled by Officer To be filled by Supervisor

Date of CPD CPD CPD Activity Description Course Credit Points Method of Supervisor’s
Activity Category (describe the course/activity) Organiser Verification Signature & date
(A1-11, B1-2)

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CPD-LB
(To be filled in duplicate)

TO: HEAD OF DEPARTMENT / DISCIPLINE :

___________________________________

___________________________________

Individual Summary of CPD Points Achieved for CPD Programme & for Annual PTK Assessment For The
Year _________

Name: __________________________________ I.C. No: ________________________

Appointment Date in MOH : (date/month/year)_____________________________________

Confirmation Date in Current Post: (date/month/year)_______________________________

Position:_______________________________________ Grade :_____________________

CPD Category Points Achieved for CPD Points Achieved for Annual PTK
Programme Assessment
A1
A2
A3
A4
A5
A6
A7
A8
A9
A10
A11
B1
B2
B3
Total Points

Competency Grading PTK Equivalents Grading by Supervisor

(based on CPD points achieved and stated
criteria, tick box)
Poor Aras 1
Fair Aras 2
Good Aras 3
Excellent Aras 4

Date of PTK Course Attended PTK Course Level (1-6)

________________________ ___________________________
Supervisor’s Signature Supervisor’s Name/Official Chop

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Table 2: Attendance at PTK Courses

(To be filled by Officer)

Date of PTK PTK Course Level PTK Course Content Course

Course (1-6) Organiser

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CPD-01

Document for Submission for PTJ to State CPD Committee

To : Chairman State CPD Committee ( Pengarah Kesihatan Negeri ) _______________________

Summary of CPD Points Achieved For The Year : _______________________

Name and address of PTJ : ________________________________________________________

Total Points Achieved

No. Name Position No K/P Gred Hakiki Tangga Gaji
CPD PTK

Total Points Achieved

No. Name Position No K/P Gred Hakiki Tangga Gaji
CPD PTK

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Comments and Sugeestions :

_________________________ _______________________
Head of PTJ Signature Head of PTJ Name
Official Chop
Date : __________________

MOH CPD Programme Log Book Mei 2009