SUSTAINABLE HABITAT CHALLENGE 2009 RULES AND REGULATIONS

RULES AND REGULATIONS

SHAC 09 Aims and Objectives

●To find and suggest better solutions that support practical and sustainable ways of
living for New Zealanders right across the country. Innovation and creative thinking are
vital to this process.
●To encourage collaboration and working together - across departments within tertiary
institutions, between neighbours, between professionals and researchers and local
councils. Good collaboration relies on effective communication and the sharing of
knowledge broadly.
●To learn from a cycle of thinking and then doing, and then thinking. There are great
opportunities here for students, lecturers, professionals and the community as a whole to
benefit from the project.

Registration Requirements

1. The Steering Group will select teams to continue with the Sustainable Habitat
Challenge. Teams will be invited to continue on the basis of the following criteria:
• Conformity with entry requirements
• Fit with purpose of competition
• Feasibility of proposal plan, including funding plan
• A regional representation for the overall competition

2. The teams invited to take part will be known as “SHAC 09 Teams”

3. Each SHAC participating team (as selected by the Steering Group) who registered
by 21 May 2008 will be offered a stipend once an agreed contract has been
signed by both parties.

4. The SHAC stipend may be used for project management, organisation, design
development, and any other operational expenses related to the project. The
funds may not be used for capital expenses, including the purchase of any
materials relating to the construction of the Sustainable Habitat Challenge
houses.

5. Teams will have significant involvement by students and staff from tertiary
institutions. We encourage team members to come from tertiary institutions,
local council and industry.

Rights of SHAC 09 Coordinators

6. SHAC coordinators reserve the right to make amendments to rules and

regulations, and criteria. All teams will be notified of any amendments by email
and/or phone. All efforts will be made not to disadvantage teams with
amendments.

Requirements for SHAC 09 Coordinators

7. SHAC 09 will organise the judging of Team Houses, Final Reports, and
Communications Campaigns.

8. SHAC 09 will organise prizes to be awarded at the SHAC Symposium.

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 9. SHAC 09 will coordinate national sponsorships to offer benefits that
may be of use to teams.

10.SHAC 09 will liase with SHAC 09 Teams and Judges to provide

clarification on Judging process and parameters.

11.SHAC 09 will facilitate access to national experts and other teams,

for example, with video conferences at some regional centres

12.SHAC 09 will coordinate national publicity about the project and

direct media and sponsor attention to each project.

Requirements for SHAC Teams

13. Teams will produce a new or retrofitted more sustainable house ready for judging
by 1 November 2009.

14. Team houses will be fitted out and furnished to illustrate the Team’s vision for
more sustainable living.

15.Teams will produce a report with arguments and simulations that show why their
house is an improvement over how we live today. Reports will include a section
pertaining to each SHAC judging category.

16. Teams will communicate widely about their vision for more sustainable living, how
their house supports this, why the house is desirable, and how the design can be
successfully used again.

17. Teams will have significant tertiary involvement.

18. Teams will fund the research, design, build and fit out of the sustainable home
through their own fundraising efforts.

19.SHAC 09 Coordinators as organisers, Ministry for the Environment as major

funders and the Otago Polytechnic as initiators of SHAC 09 will not be held liable
for the funding of a SHAC Team.

20.To be eligible and considered for final judging and prizes, a SHAC Team will need
to submit all required material by set deadlines.

21.Should any SHAC Team not submit required material by set deadlines, or opt out
of the Challenge, they will still be required to participate in the SHAC 09
Symposium in November 2009 (see further details of the SHAC 09 Symposium
below).

22. Teams will coordinate local publicity about their part in the Sustainable Habitat
Challenge

Intellectual Property

23. Teams will own the intellectual property in all material, processes, formulae,
information and anything which results from the Project, and hereby:

• grant SHAC 09 and the Ministry of Environment a licence to use materials,

and information published by teams or submitted to SHAC in order to
promote and report on the project and sustainable building.

• You agree to state in each publication (in any form) which results from the
Project that the use and copying of the information for non-profit purposes
is welcomed and allowed.
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Liability/Insurance cover

24.SHAC Teams will be expected to hold any relevant insurance covers

related to their project, in particular Public Liability cover.

Communications with SHAC

25.SHAC 09 Team communication with SHAC 09 Coordinators will be

first via email (tim@SHAC.org.nz) or phone to 0800 SHAC 09, and
there after by letter to Tim Bishop, SHAC 09 Coordinator

26.Judges will not allowed to be contacted regarding SHAC 09 unless authorised by

SHAC 09 coordinators.

Publicity and related materials

27.Material developed by teams, including images, may be redistributed by SHAC 09

and the Ministry for the Environment in order to promote and report on the
Sustainable Habitat Challenge.

28.All teams will be required to develop and host a web presence. Reciprocal linking
will be set up with www.shac.org.nz

29. Publicity issued by teams in relation to the competition will include the SHAC 09
logo, which must be used without alteration or embellishment. Registered teams
will be provided with a branding guidelines and files.

30.Premier Sponsors of SHAC 09 will need to be acknowledged in team publicity

31.Pictures, videos, and other materials submitted to the SHAC organisers or the
SHAC web site may be used to promote the Sustainable Habitat Challenge
indefinitely.

SHAC 09 Criteria

32. Teams will be required to build a new home, or retrofit an existing one, using
sustainable materials and processes on a site determined by the team.

33. Teams will need to stipulate in the registration process how the house will be used
once finished.

34.The home will be designed and developed to meet the climate and environmental
conditions in the team region. The home may be suitable for other regions as
well.

35. The completed house will be rated using EECA’s Home Energy Rating Scheme
(HERS).

36.The completed house will at a minimum satisfy the Beacon’s High Standard of
Sustainability™. See http://www.beaconpathway.co.nz/Portals/5/Poster_HSS.pdf

37.The team will compare the performance of their house with a reference house of
their choice, and regional or national averages. Teams must convince the judges
that occupants who would have lived in the reference house will prefer the Team’s
new design.

38. There is no limit on size of the house, and type of house. The house will respond
to each teams confirmed brief and take into account sustainability in its
development and projections. Limiting factors to each team will be their own
financial ones, and those of site and time.
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 39. There are no appliance restrictions or requirements, but furniture and
appliances installed will need to appropriately reflect the
requirements and needs of the use and purpose of home.

40. The house must be permitted and consented to by the local council.

41. If the team designs are for multiple-unit housing, at least one unit
must be built in time for judging in October 2009

42. Innovative and sustainable materials and practices will be expected,

and judging categories will reflect this. Judging categories include:
• Energy,
• Water,
• Materials,
• Waste,
• Indoor Environmental Quality,
• Affordable and Suitable for Purpose,
• Supporting a Sustainable Community and
• Communications Campaign

43. Teams will be expected to illustrate their decisions as indicated in the submission
process. This documentation will be submitted in a final report and be available to
the judges.

44. Teams will be expected to communicate their sustainable research, designs and
discoveries to their peers, local industry, local community and other teams.
Knowledge sharing is key to the success of each team.

Judging Process

45.Team outcomes will be judged in several categories. Each category has a number
of possible parameters that you may want to consider. Your team will supply a
report with reasoned arguments, simulation and modelling results, and other
research outputs to convince the judges of the benefits you expect in each
category. How you make the trade-offs necessary to realise your vision will be
based on how people in your region live – and will want to live – in your
affordable, sustainable house and community in five years’ time..

46.In October 2009, judges will review the house, your communications campaign,
the resources you develop for designers and your final report. Your final report will
describe the house and show the improvement your design exhibits when
compared with your reference case and regional averages. Note that although
reference is frequently made to “your house”, solutions are also welcomed for
proposals for multi-unit housing proposals. The site shall be included when
considering each of the judging categories, for example, site water use and
runoff, site contribution to a sustainable community, and others.

47. Prizes will be awarded to those teams that excel in a number of judging categories

48. Judges decision is final.

49. Private team communications with judges on the Sustainable Habitat Challenge is
forbidden. We will arrange for a forum (likely electronic), where questions and
reply will be made available to all teams.

SPONSORSHIP

50.SHAC 09 will partner with some national organisations who will offer to provide
good or services to all SHAC teams.

51.Where your team has taken up SHAC partner products or services, partner logos
may be required on publicity material.
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 52.SHAC Premier Sponsors logos are required to be shown on team
promotional material

SHAC 09 Reporting

53. All teams must submit concept drawings and a report detailing
improvements in the design over the reference house and regional or
national averages. They need to submit status report 1 and a
fundraising progress report by noon on 9th October, 2008

54. All teams must submit working drawings (as required by the local
council), a status report, and a final report of funds for construction. They need to
submit status report 2 by noon on 11th December, 2008

55.All teams must complete house construction and fitout, and have made
demonstrable progress in their communications plan in time for judging by the
end of October 2009.

56. Houses must be complete and available for judging by 1 November 2009

57. All teams must submit a report on the results of further monitoring of actual
resource requirements by December 2010

SHAC 09 Symposium

58.Teams will be required to participate in the SHAC 09 Symposium to be held in

November 2009. Participation will consist of presenting their innovations, their
project and the outcomes at a Symposium in November 2009.

59. At least one representative of each team is required to present their innovations,
project and outcomes at a Symposium in November 2009.

60.All teams that have been successfully registered for SHAC 09 will be required to
participate in the SHAC 09 Symposium.

Violation of rules

61.Any violation of these rules and regulations will be reported to the SHAC 09 SHAC
09 Steering Group.

62.Should SHAC 09 Teams which to report any believed violation of rules, these will
need to be brought to the attention of the SHAC 09 Coordinator in writing and will
be reported to the SHAC 09 Steering Group.

63. Violation of rules may render your team ineligible to be judged or win prizes.

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