Part C - Services and Deliverables Front End Engineering Design - Engineering, Procurement, and Construction (Feed & Epc)

PETROPERU S.A.
VOLUME 2
TALARA REFINERY MODERNIZATION PROJECT PART C SERVICES & DELIVERABLES - FEED & EPC
FEED-EPC CONTRACTOR IFP MASTER JOB SPECIFICATION
PAGE 1 OF 1
DATE: 11 DE JULIO DE 2009
PART C SERVICES AND DELIVERABLES
FRONT END ENGINEERING DESIGN - ENGINEERING, PROCUREMENT,
AND CONSTRUCTION
(FEED & EPC)
Table of Contents
International Bidding Process NPCI-002-2008-OFP/P ETROPERU
1. Introduction
2. Project Participants
3. General Distinction between FEED and EPC Services, Deliverables,
Performance Expectations and Success Factors
4. Project Instructions
PETROPERU, S.A. VOLUME 2
TALARA REFINERY MODERNIZATION PROJECT PART C SERVICES AND DELIVERABLES - FEED & EPC
PAGE 1 OF 4
PART C SERVICES AND DELIVERABLES
FEED & EPC
1. Introduction
Part C Services and Deliverables is a section of the MJS for the PETROPERU
S.A. Talara Refinery Modernization (TRM) Project FEED-EPC Agreement. It
defines the framework of Services and Deliverables expected from the FEED-
EPC Contractor.
Part C presents a general description of the FEED-EPC Contractors roles and
responsibilities during the FEED-EPC execution and is supplemented with Annexes
C1 FEED and C2 EPC, each of which address in a more detailed manner the
roles and responsibilities during the reimbursable cost (FEED) and Lump Sum
(EPC) phases of the TRM Project. EMPLOYER is depending on the FEED-EPC
CONTRACTOR to be conceptualizer, coordinator, optimizer, planner, designer,
executer and Commissioning/Start-up/Performance testing CONTRACTOR for the
entire TRM Project.
Notwithstanding the definitions in Annex C1 FEED, Annex C2 EPC, and the
Agreement, EMPLOYER lets the FEED-EPC CONTRACTOR to take the decision
to organize and efficiently manage/execute the following:
All FEED obligations/functions necessary to incorporate Licensors Basic Design
Packages (BDP) and FEED CONTRACTORS internally designed Open Art
BDPs into an integrated, optimized, cohesive, comprehensive, reliable, CAPEX
and OPEX effective, high quality set of FEED phase deliverables including but
not limited to complete FEED packages for all units, a +/-10% quality Open
Book Estimate (pursuant to rule AACEI RP N 18R-97 Cost Estimate
Classification System as applied in Engineering, Procurement, and
Construction for the Process Industries), and a definitive EPC Phase Project
Execution Plan (PEP).
Responsively develop a mutually acceptable LS Contract Price and Conversion
from Reimbursable Cost to Lump Sum through an Open Book Estimate
process.
Carry out the EPC phase Date and Price Certain Agreement and related
responsibilities developed and agreed to following the FEED phase in
accordance with established international performance standards and best
practices.
These principles should be used to guide all FEED-EPC Contractor activities and
actions throughout the TRM Project.
PAGE 2 OF 4
2. Project Participants
A more detailed description of the principal participants in the TRM Project is
presented in Part A Project Perspective of the MJS. PMC obligations as
expressed in the MJS are only relevant as between PETROPERU and the PMC
and do not affect in any way the FEED-EPC Contractors obligations. An
abbreviated summary is included herein for convenience:
PETROPERU S.A. named Owner and Employer for the Talara
Modernization Project who has formed the EMPLOYER Project Team (PT)
consisting of the EMPLOYER Project Manager and his staff responsible for the
Project planning, development and execution. Project Management
Consultancy Contractor (PMC) Contractor selected by EMPLOYER to serve
as EMPLOYERs Representative and provide TRM project management
support services to the PT as well as TRM project principal representation,
consulting and oversight services on behalf of EMPLOYER with relations to the
activities and performance of the FEED-EPC CONTRACTOR. Delegated
authorities and responsibilities between EMPLOYER and the PMC will be
documented in advance and shall be approved by EMPLOYER.
FEED-EPC CONTRACTOR CONTRACTOR selected by EMPLOYER shall
fulfill the principal Contractor roles and responsibilities outlined above in Section
1 Introduction. FEED responsibilities will be conducted on a reimbursable
cost Fixed Fee Mark-Up culminating, among other things, in the development
of quality Job Specifications for all Talara Refinery Modernization facilities and a
comprehensive and competitively priced Open Book Estimate, supported by a
comprehensive Project Execution Plan (PEP). Until Conversion is achieved
(Pre-Construction period), detailed engineering and procurement work will
proceed on a reimbursable cost basis. Once achieved, subsequent EPC work
obligations will be completed on a mutually agreed LS basis and in accordance
with a mutually agreed and updated PEP.
Licensors EMPLOYER has selected a set of Licensors of proprietary
processes to work collaborate with the FEED-EPC CONTRACTOR in order to
provide a fully integrated, cost efficient and environmentally friendly
modernization facility for Talara. Said Licensors will cooperate with the FEED-
EPC CONTRACTOR and communicate directly on relevant technical matters.
In addition, Licensors will provide guides and training for the EMPLOYERs
personnel and performance testing support.
Main Automation Sub-Contractor (MAC) FEED-EPC CONTRACTOR will
select and with EMPLOYER approval shall contract a Main Automation Sub-
Contractor (MAC) to be in charge of the design, procurement and construction
activities of the modernized refinery Processes Control Systems. FEED-EPC
CONTRACTOR shall be responsible for coordination with the Licensors and the
MAC and shall assist MAC in carrying out its obligations and responsibilities in
PAGE 3 OF 4
an efficient, timely manner. The Licensors shall be expected to fully cooperate
with the FEED-EPC Contractor and MAC in these efforts. The MAC will be a
subcontractor of the FEED-EPC CONTRACTOR
After the project closing out, the MAC and the EMPLOYER with discuss the
possibility of entering in a new agreement in order to have operating assistance
from the MAC.
3. General Distinction between FEED and EPC Services, Deliverables,
Performance Expectations and Success Factors
Specific performance expectations for the FEED-EPC CONTRACTOR with regard
to the FEED and EPC Phases of the TRM Project are set forth in Annex C1 FEED
and Annex C2 EPC respectively. Before proceeding to the Annexes, the end
goals for each of these Phases should be recognized from a more holistic basis. It
is EMPLOYERs intent that at the end of the FEED portion of the FEED-EPC
CONTRACTORs effort, the facilities for TRM Project be completely defined to
where:
An AACEI Class 2 Open Book Cost Estimate (+/-10% accuracy) can be
and has been developed, supported by a quality, comprehensive PEP for
the EPC Phase.
FEED-EPC CONTRACTOR and EMPLOYER can agree, in the established
time, a mutually satisfactory Conversion and proceed without interruption
into the LS EPC phase of the project.
FEED-EPC CONTRACTOR can, at EMPLOYERs option, proceed
immediately and efficiently into the Pre-Construction transition stage,
initiating detailed engineering and procurement activities in accordance
with the mutually agreed PEP.
EMPLOYERs expectations at completion of the EPC Phase of the project, if it
proceeds as anticipated with the FEED-EPC CONTRACTOR, include acceptance
of a smoothly operating Modern Talara Refinery facility, meeting specified quality
standards and operating efficiently and reliably, safely producing desired product
quantities/quality, with desired operating flexibility, while meeting CAPEX and
OPEX objectives in accordance with the Agreement.
Annex C1 FEED and Annex C2 EPC will provide more extensive definition of the
services, deliverables and expectations for the FEED and EPC phases of the
project respectively. In spite of the split between the FEED and EPC phases of the
project, the FEED-EPC CONTRACTOR is expected to think entirely of these two
phases and be prepared to develop the EPC phase in a highly timely and cost
effective manner.
PAGE 4 OF 4
4. Project Instructions
The following are Project Instructions (PI) for the FEED-EPC CONTRACTOR.
These PIs define a number of administration and communications minimum
requirements between EMPLOYER/PMC and the FEED-EPC CONTRACTOR
during the course of the project. It is expected that the selected Bidder will use
these PIs as a basis for developing, in an extensive and specific manner, its
Coordination Procedures for the TRM Project. For the most part, PIs are the same
for both the FEED and EPC phases of the project, except where otherwise
annotated.
PETROPERU S.A. VOLUME 2
TALARA REFINERY MODERNIZATION PROJECT PROJECT INSTRUCTIONS TO PART C
FEED-EPC CONTRACTOR IFP SERVICES AND DELIVERABLES - FEED & EPC
MASTER JOB SPECIFICATIONS
PAGE 1 OF 1
DATE: JULY 16, 2009
PROJECT INSTRUCTIONS
TABLE OF CONTENTS
Tab # Title
1. Correspondence
2. Time Management
3. Cost Management
4. Quality Management
5. Procurement
6. Material Control
7. Document Control
8. Change Control
9. Project Specificactions
10. Finance and Insurance
11. Responsibility for Other Contract
12. Overall Construction Plan
13. Site Health, Safety, Security and
Environmental
14. Monthly Progress Reporting
15. Measurement of Percentage Completion
16. Mechanical Completion and Facilities
Turnover
17. Models
18. Compilation of Project Data
19. Companys Reviews, Agreements,
Approvals & Authorizations
20. Protection of Proprietary/Confidential
Information
PAGE 1 OF 20
DATE: JULY 10, 2009

1. CORRESPONDENCE
I. OBJECTIVE
This Instruction addresses issuance and distribution requirements for all project
related correspondence and communications.
II. GENERAL REQUIREMENTS
All Project communications are to be provided in both the Spanish and English
language with, in case of conflict, the Spanish version will prevail.
Project participant addresses are presented in Exhibit 1-1, while the requirements for
EMPLOYER-originated and CONTRACTOR-originated correspondence are detailed
in Exhibits 1-2 and 1-3, respectively. (CONTRACTOR shall note that Exhibit 1-3, as
presented, displays only a tabulation of those documents it and the Supervised
Contractors, vendors, and subcontractors under its control shall produce and issue for
the project. Therefore, CONTRACTOR shall submit, at the Agreement Signature, for
EMPLOYERs review and approval, Exhibit 1-3 upgraded to a matrix format and
included as Exhibit 1-4.)
A. Mail and Email Correspondence
1. CONTRACTOR-originated project correspondence shall be addressed to
EMPLOYERs Project Manager (or Representative at Site appointed by the
EMPLOYER) using appropriate alphanumeric sequential numbering systems
to identify correspondence. Copies and distribution of said correspondence
shall be in accordance with Exhibit 1-4.
2. All EMPLOYER-originated correspondence to CONTRACTOR shall be in
accordance with Exhibit 1-2 and addressed to Contractor's Project Manager or
Construction Manager.
3. All hardy copy mailings shall use the most time/cost effective class of postal
and courier services and shall accommodate, if appropriate, requirements of
customs clearance or other applicable considerations. To further expedite
delivery, larger mailings (or emails as applicable) shall be subdivided into
smaller packages (or files for emails or other electronic transmissions) which
shall be clearly identified as components of a larger multiple package (e.g., 1
of 6).
4. Facsimile transmission or emailing of letters and other items may be used
when feasible but critical items such as notices, approvals, etc. shall be
confirmed by hard copy originals mailed to the party.
5. Alternate means (e.g., air or motor freight) may be employed for those items
not purely correspondence in nature such as catalogs, manuals, etc.
PAGE 2 OF 20
DATE: JULY 10, 2009

1. CORRESPONDENCE
B. Telephone or Email Communication - Immediate, written confirmation of all
queries, agreements, and instructions transmitted via telephone or email shall be
mandatory. Should said confirmation require distribution, copies of such written
confirmation shall be distributed in accordance with Exhibits 1-1, 1-2, and 1-3.
C. Vendor Documents and Data - CONTRACTOR shall note that "Vendor Documents
and Data" is defined to include all drawings, specifications, calculations, and other
data requiring CONTRACTOR or EMPLOYER approval as produced by Vendors,
Sub-Vendors, Supervised Contractors, and subcontractors under
CONTRACTOR's control. Distribution by CONTRACTOR of said material shall be
consistent with the development status of the information contained, e.g., raw,
reviewed, resubmitted, or certified.
D. SUPPORTING INFORMATION CONTRACTOR shall design a system that
permits to have electronic copies of all the documents and data generated during
the Project execution with the security elements and appropriate access that have
to be approved by the EMPLOYER; this system shall be always updated and
maintained by the CONTRACTOR, with access to the EMPLOYER or
EMPLOYERs Representative.
PAGE 3 OF 20
EXHIBIT 1-1
PAGE 1 of 2
DATE: JULY 10, 2009
1. CORRESPONDENCE
EXHIBIT 1-1
1
PARTICIPANT ADDRESSES
EMPLOYERs Authorized Representatives
(Name of EMPLOYERs Project Manager) (Street Address)
(Mail Address)
(Telephone)
(Cell Phone)
(Fax)
(Email Address)
(Name of EMPLOYERs Representative at Site) (Street Address)
(Mail Address)
(Telephone)
(Cell Phone)
(Fax)
(Email Address)

1
EMPLOYER shall insert names of appropriate EMPLOYERs PT representatives and PMC
representatives.
PAGE 4 OF 20
EXHIBIT 1-1
PAGE 2 of 2
DATE: JULY 10, 2009

1. CORRESPONDENCE
CONTRACTORs Authorized Representatives
(Name of CONTRACTORs Project Manager) (Street Address)
(Mail Address)
(Telephone)
(Cell Phone)
(Fax)
(Email Address)
(Name of CONTRACTORs Construction
Manager)
(Street Address)
(Mail Address)
(Telephone)
(Cell Phone)
(Fax)
(Email Address)
Other:
Additional names, addresses, functions, and organizations will be provided at the
Agreement Signature.
PAGE 5 OF 20
EXHIBIT 1-2
PAGE 1 of 2
DATE: JULY 10, 2009
1. CORRESPONDENCE
EXHIBIT 1-2
EMPLOYER-ORIGINATED CORRESPONDENCE
DOCUMENT DISTRIBUTION
Requirements as to Originator, Number of Copies, etc. to be established.
2
A. General
B. Contractual
C. Job Specification-Initial
D. Job Specification-Revisions
E. Change Proposal Requests
F. Change Authorizations
G. Cost Estimates
H. Cost Reports
I. Procurement
Vendor/Subcontractor Acceptability
Purchasing
Expediting
Subcontracting
Traffic
Spare Parts
J. Progress Reports

2
EMPLOYER shall develop this item prior to Agreement Signature.
PAGE 6 OF 20
EXHIBIT 1-2
PAGE 2 of 2
DATE: JULY 10, 2009
1. CORRESPONDENCE
K. Quality Management
Home Office (NPTA)
Shop Inspection
Field (Site Inspection)
L. Mechanical Completion and Turnover
M. Start-Up
PAGE 7 OF 20
EXHIBIT 1-3
PAGE 1 of 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
CONTRACTOR ORIGINATED CORRESPONDENCE
A. General
1. Contractual
2. Contractual Correspondence
3. Job Procedures
4. Contractor Invoices
5. Code of Accounts
6. Insurance
7. Conference Notes/Minutes of Meeting (General)
8. Follow Up Notes
B. Supervised Contracts
1. Correspondence
2. Invoices
3. Conference Notes/Minutes of Meeting
C. Project Control
1. Monthly Progress Report
2. Project Schedules
3. Progress Curves
4. Staffing and Labor Profiles/Productivity
5. Earned Value (EV) Weekly Updates
6. Shutdown Planning Conference Notes
7. Time Management Effort Appraisals
8. Monthly Cost Reports (SPCL)
9. Cost Estimates
10. Control Estimate/Control Budget
11. Cost Forecasts
12. Cost Control Conference Notes
13. Change Proposals
14. Change Orders
15. Field Change Orders
16. Change Order Summary
17. Bulk Material Summaries
18. Material Requisition Status (MRS) Report
19. Purchase Order Report (POR)
20. Material/Equipment Status and Expediting
Report
21. Master Subcontracting Plan
PAGE 8 OF 20
EXHIBIT 1-3
PAGE 2 of 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
22. Specification Index
23. Drawing Index
24. Vendor Print Log
25. Spare Parts Control Log
26. Overall Construction Plan
D. Procurement
1. Vendor/Subcontractor Correspondence
2. Vendor/Subcontractor Conference and Minutes of
Meeting Notes
3. Vendor/Subcontractor Lists
4. Material Requisition (MRs)
5. Inquiry Documents/Specifications
6. Inquiry Release
7. Bids
8. Bid Tabulations/Recommendations
9. Purchase Orders/Attachments
10. Purchase Orders/Attachments (Field)
11. Expediting Reports
12. Project Subcontracting Specifications
13. Subcontract Inquiry Documents
14. Subcontract Inquiry Release
15. Subcontract Bids/Fair Price Estimates
16. Subcontract Bid Tabulations/ Recommendation
17. Subcontracts
18. Subcontracts (Field)
19. Subcontract Log
20. Subcontract Status (Pre-Award)
21. Subcontract Schedule (Pre- Award)
22. Subcontract Invoice/Payment Summaries
23. Recommended Spare Parts Summaries
E. Traffic
1. Freight Forwarding Agent Correspondence
2. Customs Agent Correspondence
3. Conference Notes/Minutes of Meetings
4. Pro Forma Invoice
5. Vendor's Commercial Invoice and Certificate of
Origin
PAGE 9 OF 20
EXHIBIT 1-3
PAGE 3 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
6. Vendor's Packing List
7. Export Declaration
8. Consular Certification
9. Ocean Bill of Lading
10. Ship's or Plane's Manifest
11. Stowage Plan
12. Air Waybill
13. Insurance Declaration
14. Notice of Claim
15. Overage, Shortage or Damage (OSD) Report
16. Container Content List
17. Master Voyage Summary Report
18. Weekly Shipping Schedule
19. Various Communications
F. Quality Management
1. Engineering Technical Audits
2. Shop Inspection Reports and Notices, including
Non-Conformance Reports and Corrective Action
Reports
3. Field Reports, including Non-Conformance
Reports and Corrective Action Reports
G. Project Data
1. Project Record Books
2. Equipment Reference File
3. Operating Instructions
H. Contractor Drawings
1. General
a. Flow Diagrams
b. P&ID's
c. Maps, Plot Plans, and arrangements
d. Line Classification Sheets
e. Line or Pump Calculation Sheets
2. Mechanical Equipment (Ref. Exit 5-1 for
detailed itemization)
a. Atmospheric Tankage - Appurtenances
List
b. Blowers and Fans - Data Sheets
c. Compressors - Data Sheets
d. Forming, Packaging, and Proportioning
Equipment - Data Sheets
PAGE 10 OF 20
EXHIBIT 1-3
PAGE 4 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
e. Heaters and Stacks - Data Sheets
f. Heat Exchange Equipment - Data
g. Marine Technical Equipment - Data Sheets
h. Mechanical Drivers - Data Sheets
i. Mechanical Handling Equipment - Data
Sheets and Conveyor Drawings
j. Packaged Process Equipment - All Drawings
and Data Sheets
k. Pressure Vessels - All Drawings/Tray Data
Sheets
l. Contractor Drawings
m. Pumps - Data Sheets
n. Separating and Mixing Equipment - Data
Sheets
o. Special Plants - All Drawings and Data
Sheets
p. Waste Treatment Equipment - Data Sheets
q. Water Treatment Equipment - Data Sheets
r. Vacuum Equipment - Data Sheets
3. Electrical Equipment/Materials
a. One-Line Diagrams and Area Classification
b. Grounding
c. Power and Lighting
d. Electronic Instrument Control Loops and
Instrument and Control Circuits
e. Data Sheets (Ref. Exhibit 5-1 for detailed
itemization)
4. Instrumentation Equipment/ Materials
(including DCS)
a. Control Panels
b. Instrument Location Plans
c. Installation Details
d. Data Sheets (Ref. Exhibit 5-1 for detailed
itemization)
e. Installation Distribution
5. Insulation and Lining Materials
a. Thermal Insulation Distribution and
Details
b. Fireproofing Distribution and Details
6. Pipe and Piping Materials
a. Drawings/Model Cuts
b. Isometrics
PAGE 11 OF 20
EXHIBIT 1-3
PAGE 5 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
c. Material Summary
d. Pipe Support Details
e. Pipe Support Materials
7. Painting
a. Paint Distribution
8. Buildings (Excluding Foundations)
a. Architectural Drawings
b. Architectural Drawing Details
c. Plumbing, Heating and Ventilating
9. Furniture Distribution
a. Structures (All Excluding Buildings)
b. Structures, Platforms
c. Steel Details, and Material Summary
d. Pipeway and Instrument Supports
10. Foundations
a. Piling and Foundations
b. Building Foundations
11. Site Development
a. Paving, Pathways, Roads, etc.
b. Underground Service Piping
I. Contractor Specifications
1. Basic Design Specifications
2. Construction Specifications
3. General Engineering Specifications
a. Atmospheric Tankage
b. Blowers, Fans, and Compressors
c. Forming, Packaging, and Proportioning
Equipment
d. Heaters and Stacks
e. Heat Exchange Equipment
f. Marine Technical Equipment
g. Mechanical Drivers
h. Mechanical Handling Equipment
i. Packaged Process Equipment
j. Pressure Vessels
k. Pumps
l. Separate and Mixing Equipment
m. Special Plants
PAGE 12 OF 20
EXHIBIT 1-3
PAGE 6 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
n. Waste Treatment Equipment
o. Vacuum Equipment
p. Electrical Equipment/Materials
q. Instrumentation Equipment/ Materials
r. Thermal Insulation and fireproofing Materials
s. Pipe and Piping Materials
t. Painting
u. Buildings (Excluding Foundations)
v. Structures and Foundations
w. Site Development
x. Welding and Thermal Processing
y. Catalysts, Chemicals, etc.
J. Vendor Data
1. Atmospheric Tankage
a. Dimensions Drawing with Foundation Data
b. Welding Procedures
c. Material Specifications
d. Drawing Index and Distribution
e. Erection/Placement Drawings
f. Shop Details
g. Field Erected Details
2. Blowers, Fans and Compressors
a. Dimensions Drawing with Foundation
Data
b. Cross Section with Parts List
c. Completed Data Sheet
d. Welding Procedures
e. Material Specifications
f. Drawing Index and Distribution
g. Calculations - Mechanical
h. Efficiency Data/Curves
i. Lubricant Data Sheet
j. Allowable Nozzle Effort Data
k. Wiring Control Data
l. Electrical Terminal Design
m. Arrangement and Connections
n. Piping Layout
PAGE 13 OF 20
EXHIBIT 1-3
PAGE 7 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
o. Dimensions Drawing
p. Lube and Seal Oil Flow Diagram
q. Seal Assembly
r. Seal Cross Section
s. Code Certification Documentation
t. Priced Recommended Spare Parts List
(PRSPL)
u. Operating and Maintenance Instructions
v. Composite Instruction Manual
w. Shop Details
3. Forming, Packaging and Proportioning Equipment
c. Wiring and Control Data
d. Erection Drawings
e. Operating and Maintenance Instructions
f. Shop Details
g. Drawing Index and Distribution
h. Priced Recommended Spare Parts List
(PRSPL)
4. Heaters and Stacks
b. Cross Sections with Parts List
g. Calculations - Mechanical
h. Efficiency Data/Curves
i. Allowable Nozzle Effort Data
j. Wiring and Control Diagram
k. Erection/Placement Drawings
l. Arrangement Drawings
m. Piping and Instrumentation
n. Burner Assembly
o. Pilot or Ignition Systems
p. Soot Blowers
q. Dry Out Procedure
PAGE 14 OF 20
EXHIBIT 1-3
PAGE 8 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
r. Code Certification Documentation
s. Operating and Maintenance
t. Shop Details
u. Priced Recommended Spare Parts List
(PRSPL)
5. Heat Exchange Equipment
c. Completed Data Sheets
d. Wiring Procedures
f. Efficiency Data/Curves
g. Allowable Nozzle Effort Data
h. Erection/Placement Drawings
i. Piping and Instrumentation Diagram
j. Vibration Switch
k. Code Certification Documentation
l. Priced Recommended Spare Parts List
(PRSPL)
m. Operating and Maintenance Instructions
n. Shop Details
o. Drawing Index and Details
6. Marine Technical Equipment (Same as
Forming, Packaging, and Proportioning
Equipment, as applicable)
7. Mechanical Drivers (Same as Blowers, Fans,
and Compressors, as applicable)
8. Mechanical Handling Equipment (Same as
9. Packaged Process Equipment
Data
c. Operating and Maintenance Instructions
with PRSPL
d. Drawing Index and Schedule
10. Pressure Vessels
a. Vessel Under Pressure Dimensions with
Foundation Data
b. Vessel Welding Procedures
c. Vessel Calculations Mechanical
PAGE 15 OF 20
EXHIBIT 1-3
PAGE 9 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
d. Vessel General Assembly and Drawing
Index
e. Vessel Code Certification and Supporting
Documentation
f. Vessel Shop Details
g. Vessel Mechanical Efforts Program and Data
h. Tray/Internals Completed Data Sheets
i. Tray/Internals Calculations
j. Tray/Internals Overall Arrangement
k. Tray/Internals Arrangement Diagrams and
Instructions
l. Tray/Internals Shipping and Material List
m. Tray/Internals Shop Details
n. Tray/Internals Drawing Index and
Distribution
11. Pumps
d. Wiring Procedures
g. Efficiency Data/Curves
h. Lubricant Data Sheet
i. Allowable Nozzle Efforts Data
j. Arrangement/Connection Drawings
k. Lube and Control Oil Diagram
l. Gland Sealing Diagram
m. Code Certification and Supporting
Documentation
n. Priced Recommended Spare Parts List
(PRSPL)
o. Operating and Maintenance Instructions
p. Shop Details
12. Separating and Mixing Equipment (Same as
13. Special Plants (Same as Packaged Process
Equip, supplemented by applicable component
requirements)
14. Waste Treatment Equipment (Same as Special
Plants)
PAGE 16 OF 20
EXHIBIT 1-3
PAGE 10 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
15. Water Treatment Equipment (Same as Special
Plants)
16. Vacuum Equipment
a. Dimensions Drawings
d. Material Specification
e. Efficiency Data/Curves
f. Arrangement Drawings
g. Assembly Diagram
(PRSPL)
i. Operating and Maintenance Instructions
j. Drawing Index and Distribution
17. Electrical Equipment/Materials
e. Wiring Diagrams
f. Priced Recommended Spare Parts List
(PRSPL)
g. Operating and Maintenance Instructions
h. Shop Details/Pipe Supports
18. Instrumentation Equipment/ Materials
(including DCS)
a. Dimensions Drawings with Cutouts and
Supports
e. Calculations and Calibration Curves
f. Wiring and Control Diagram
g. Electrical Terminal Designation
h. Panel Layout with Major Dimensions
i. Back Panel Layouts
j. Typical Panel Cross Section
k. Pneumatic Diagrams
l. Priced Recommended Spare Parts List
(PRSPL)
PAGE 17 OF 20
EXHIBIT 1-3
PAGE 11 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
m. Composite Instruction Manuals
n. Photo Negatives and Prints
o. Color Samples
p. Shop Details
q. Drawing Index and Distribution
19. Pipe and Piping Materials
a. Dimension Drawing with Foundation Data
b. Cross-Sections with Parts List
g. Code Certification and Supporting
Documentation
(PRSPL)
i. Operating and Maintenance Instructions
j. Shop Details/Pipe Supports
20. Buildings (Ex Foundations)
c. Calculations - Structural
d. Efficiency Data/Curves
e. Wiring and Control Diagram
f. Erection Drawings
g. Piping and Instrumentation Diagram
h. Vendor Field Fabricated Items
i. Shop Details
j. Drawing Index and Distribution
21. Structures and Foundations
Data
b. Drawing Index and Distribution
c. Structural Calculations
d. Structural Erection Drawings
e. Structural Shop Details/Pipe Supports
f. Structural Painting Specification
g. Foundation Erection/Placement Drawings
h. Foundation Reinforcing Cutting/Bending
List
PAGE 18 OF 20
EXHIBIT 1-3
PAGE 12 OF 12
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-3
i. Drawing Index and Distribution
22. Site Development
a. Property Survey
b. Topographic Survey
c. Hydrographic Survey
d. Fencing Details
e. Field Compaction Report
f. Soils Report
g. Shop Details
h. Drawing Index and Distribution
K. Field Construction
1. Superintendent's Daily Report with Force and
Construction Equipment Lists
2. Weekly Worksheets
3. Field Action Memoranda
4. Material/Equipment Receiving Reports
5. Accident Reports
6. Site Safety/Security, and Sanitation
Conference Notes
L. Mechanical Completion and Facilities Turnover
1. Schematic Testing Diagrams
2. Requests for Inspection
3. Punch Lists
4. Notices of Mechanical Completion
PAGE 19 OF 20
EXHIBIT 1-4
PAGE 1 of 2
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-4
DOCUMENT DISTRIBUTION MATRIX
(To be provided)
PAGE 20 OF 20
EXHIBIT 1-4
PAGE 2 of 2
DATE: JULY 10, 2009
CORRESPONDENCE
EXHIBIT 1-4
DOCUMENT DISTRIBUTION MATRIX
(To be provided)
PAGE 1 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
I. OBJECTIVE
This Instruction addresses requirements of Contractor's time management functions.
A. Philosophy
Contractor shall employ time management principles to effectively direct and
control the TRM Project in its entirety. Accordingly, CONTRACTOR's planning and
scheduling efforts shall critically address and monitor those activities and
components whose potentially deficient performance could adversely impact
overall performance. CONTRACTOR shall limit itself to execution of contractual
work items specifically to those which have been previously identified, planned,
scheduled, and approved.
B. Responsibility
Responsibility for time management optimization rests with Contractor and
includes not only the activities of CONTRACTOR, but those of project participants
(subcontractors, Supervised Contractors, vendors, etc.) under Contractor control.
Additionally, CONTRACTOR shall organize related EMPLOYER activities and
requirements. In satisfactorily discharging this responsibility, CONTRACTOR shall:
1. Define the scope and depth of planning/scheduling efforts.
2. Establish the plan and schedule format consistent with time management
optimization.
3. Provide overall coordination.
4. Maintain all plans and schedules.
5. Perform analyses and develop recommendations.
6. Undertake requisite reporting activities.
III. SPECIFIC REQUIREMENTS
A. Time Management Procedures
CONTRACTOR's fundamental procedural document shall be the detailed work
schedule submitted with its proposal and upgraded within sixty (60) days
thereafter. CONTRACTOR shall issue this document as part of its Job
Procedures, maintain it accordingly, and update it to define the conduct of its Time
Management function.
PAGE 2 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
B. Techniques and Systems
Contractor shall utilize techniques of logic network diagramming within approved
systems capable of utilizing such techniques (Primavera, MS Project, PERT
Master, etc.) The specific approach - CPM, PERT, Precedence, etc. -- may be
selected by Contractor subject to EMPLOYER approval. However, level of detail
and description must be consistent with all work breakdown structuring and earned
value reporting requirements (See Project Instruction N 15).
CONTRACTOR shall translate requirements and conditions of network diagrams
into more manageable control mechanisms for its home office and field
construction activities, e.g., daily or weekly worksheets and/or look-ahead
schedules. Said mechanisms shall develop finite engineering (EWP) and
construction (CWP) work packages and establish interim milestone dates for each
major activity. Contractor shall review and amend these mechanisms weekly to
ensure they accurately reflect material, personnel and equipment requirements
and status. Schedule reports shall be provided to EMPLOYER Project Manager
(or their designee) in hard copy and electronic (native file) formats.
C. Schedule Designations and Specifications
The time management function includes three (3) primary schedule designations
relating to three (3) distinct phases of control schedule evolution/development, and
three (3) secondary designations to denote significant transition points. These are
identified as follows:
SD-1 Initial Project Management Plan (Level 1)
SD-2 Design Specification Plan (Level 2)
SD-3 Definitive Plan (Level 3)
SD-3FC Field Construction Plan
SD-3MC Mechanical Completion Plan
SD-3S Start-Up Plan
With each successive designation (primary or secondary) Contractor shall amplify
level of detail and functional scope of the project schedule's supporting logic
network diagrams to reflect available project definition and developing execution
strategy. Timing and specifications for these designations are presented in
Exhibits 2-1, 2-2, and 2-3. Said criteria however, represent minimum requirements
of Contractor's effort. Accordingly, CONTRACTOR shall expand them as
EMPLOYERs Project Manager deems necessary to achieve the most effective
coordination, surveillance, and control program to specific project circumstances.
(Schedule requirements for shutdown or revamp situations are addressed in
Section III.I of this Instruction.)
PAGE 3 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
D. Schedule Development
CONTRACTOR shall produce progressively-developed project schedules at the
appropriate stages of project evolution in accordance with the General Provisions;
the criteria of Exhibits 2-1, 2-2, and 2-3; and the following requirements:
1. Should CONTRACTOR determine that the need exists to rework a schedule
previously approved by EMPLOYER and issued by CONTRACTOR,
Contractor shall not undertake said rework without EMPLOYER's prior
approval.
2. CONTRACTOR shall submit all schedules to EMPLOYERs Project Manager
for review and approval and shall not release any schedule without
EMPLOYER's prior approval.
E. Control and Maintenance
Contractor shall update the project schedule each month, or more often if required
by EMPLOYERs Project Manager. Schedule analysis and reconciliation shall be
included in Monthly Progress Reports (See Project Instruction N 14) and shall
highlight:
1. Summary of previous report and corrective/preventive measures taken,
2. Significant status changes during the present reporting period,
3. Measures proposed or initiated by Contractor for schedule adherence or time
deficit recovery,
4. Summary projections of activities commencing and completing during the next
reporting period,
5. Identification (by name) of those individuals charged with the responsibility for
resolving present delays and potential problems, and timing for implementation
of said actions.
F. Progress Reporting
In addition to monthly schedule status reports in Section III.E of this instruction,
Contractor shall be required to provide EMPLOYERs Project Manager with the
following:
1. Individual progress and performance indices curves for engineering,
procurement, and field construction for the entire project. The curves shall
present projected and actual progress and be supported by similar curves for
engineering discipline, each field construction direct craft, and each
PAGE 4 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
subcontractor by unit or work area. (Development and maintenance of said
curves shall be in strict accordance with work breakdown structure and earned
value requirements of Project Instruction N 15 Measurement of Percentage
Completion).
2. Staffing profiles and Labor burden to support monthly progress projections
including "recovery" situations. Representation of staffing requirements shall
be consistent with curve development (i.e., by engineering, procurement, and
field construction) as above.
3. Evidence that all available steps have been taken to maintain or better the
Target Completion Date. This shall be repeated whenever any events that may
jeopardize the schedule have taken place. CONTRACTOR shall take timely
action to maintain predicted project schedule dates or to minimize delay
including revision of work priorities, planned overtime, payment of premiums,
and other means.
G. Performance Monitoring/Data Access
EMPLOYERs Project Manager will require access to Contractor's field productivity
data in order to be able to effectively monitor the execution of all phases of the
project. These data include such information as budget hour and physical quantity
estimates and adjustments, actual hours or work units expended and physical
quantities installed, details of percent physical completion, estimated and actual
unit productivitys for each physical parameter used, productivity graphs and trend
curves, and a complete explanation by CONTRACTOR of how CONTRACTOR
compiles and uses the productivity data on a timely basis. CONTRACTOR will
give EMPLOYERs Project Manager access to all such data.
H. Time Management Effort Appraisal
CONTRACTOR shall conduct comprehensive appraisals of its time management
effort via formal monthly and quarterly reviews of project status. The reviews shall
be chaired by the Contractor's representative charged with the time management
responsibilities for the project. In preparing for each review, this representative
shall undertake a complete assessment of the schedule. This assessment will
note problems (and their resolution), changes, accomplishments, strategy
modification, etc. during the period since the last update. Following are typical
relevant topics or areas to be addressed:
1. CONTRACTOR/ EMPLOYER/third party interfaces and relationships,
2. Input data relevance and validity,
3. Timeliness and quality of output data,
PAGE 5 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
4. Information gathering and dissemination,
5. Contingency planning and required development time for same,
6. Time deficit recovery planning and reaction time,
7. Trending and analysis,
8. Project status updating,
9. Schedule risk analysis program.
I. Shutdown Scheduling (if applicable)
1. CONTRACTOR shall appoint a Shutdown Coordinator whose responsibilities
are to include all phases of shutdown program as discussed herein. He/she is
to serve as direct point of contact with designated personnel regarding all
considerations pertaining to shutdown planning and execution. No other work
assigned to Shutdown Coordinator shall take priority over shutdown-related
work.
2. CONTRACTOR shall prepare a detailed plan and schedule for each planned
shutdown. Said plan and schedule shall be prepared in close cooperation with
EMPLOYER's designated personnel, and shall be completed and submitted for
EMPLOYER's review and approval three months in advance of the planned
shutdown date. EMPLOYER will specify planned shutdown dates and
shutdown durations for scheduling purposes. Scope of shutdown plan and
schedule shall cover all shutdown work on the facility involved whether such
work is anticipated to be performed by CONTRACTOR, by EMPLOYER, or by
others. Schedule shall be in a format (arrow diagrams, bar charts, combo,
etc.) agreed by EMPLOYER and shall show downtime work program by shifts
and in hourly increments. Level of detail of work breakdown shall be consistent
with the foregoing increments. Shutdown plan shall include the following:
a. Itemization and timing of all pre-shutdown work required to achieve
minimum downtime
b. Itemization of timing of all work required to be accomplished during
downtime
c. Division of responsibilities
d. Resource and other requirements for each item plus any additional
"common" resources or other requirements. Resource and other
requirements would include:
PAGE 6 OF 12
DATE: JULY 10, 2009
2. TIME MANAGEMENT
Construction drawings
Construction tools and equipment
Construction supplies
Labor (by craft)
Materials
Supervision
Temporary facilities
Communications
Etc.
e. Time line summary of all resource and other requirements
f. Identification of schedule risk areas together with an appropriate
contingencies plan to minimize adverse impact on downtime.
3. Shutdown reporting, beyond what is required elsewhere in this instruction shall
begin as soon as EMPLOYER has agreed with Contractor's detailed shutdown
plan and schedule. Contractor shall continuously maintain current master
copy mark-up of shutdown plan and schedule. Reporting shall be primarily
accomplished by weekly or daily shutdown planning meetings at Site, attended
by designated EMPLOYER and CONTRACTOR personnel and others if
required.
a. Prior to shutdown, weekly planning meetings will be held. Contractor will
present the master copy mark-up for review and will identify any item
whose status is unsatisfactory. At the conclusion of the meeting,
Contractor will immediately issue an "Exceptions List" specifying corrective
action responsible person, and required timing.
b. During shutdown, daily planning meeting will be held to review
CONTRACTOR's master schedule mark-up, identify problem areas, and
agree on following day's work program (including corrective action). At the
conclusion of meeting, CONTRACTOR will immediately prepare and issue
detailed work program for next day reflecting any agreed on correction
action.
c. CONTRACTOR will immediately advise EMPLOYER of any situation that
might prevent shutdown objectives from being met.
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PAGE 11 OF 12
EXHIBIT 2-3
PAGE 1 OF 2
DATE: JULY 10, 2009
TIME MANAGEMENT
EXHIBIT 2-3
PROJECT SCHEDULE ACTIVITY SPECIFICATIONS
All SD-1 schedules shall satisfy the following criteria in order to comply with the requirements of
Exhibit 2-2, "Specifications for Activity Levels":
1. The activities (and timing thereof) for each major participant of the project shall be identified
and the interfaces/dependencies clearly described.
2. With respect to detailed engineering activities, approximately half of these shall highlight the
interdisciplinary relationships and interfaces which exist.
3. All activities in both detailed engineering and procurement must comply with the work
breakdown structure and the required sequence of field construction and startup.
4. For equipment and material deliveries of a critical or long lead nature, the associated detailed
engineering and procurement activities (including execution strategy) shall be clearly defined
5. All critical path sequences and float calculations must be completely identified.
All SD-2, SD-3, SD-3FC, SD-3MC, SD-3S schedules shall satisfy the following criteria in order to
comply with requirements of Exhibit 2-2, Specifications for Activity Levels:
1. Scope of activity coverage and distribution should be consistent with areas of risk exposure as
identified.
2. All activities must possess the characteristics of being finite, definable and measurable (i.e.,
consistent with the work breakdown structure.) They must be appropriately resourced and
leveled.
3. Coverage of critical and sub-critical (three months of critical path) activities shall be at least
twice that provided for non-critical activities.
4. Where phased task completions are required, they must be properly identified.
5. The following specific requirements apply:
Detailed Engineering
- 85% of the activities shall be between 5 and 20 project time units in duration.
- 80% (approximate) of the activities shall be distributed consistent with the breakdown
by engineering man-hours by discipline and subdiscipline.
PAGE 12 OF 12
EXHIBIT 2-3
PAGE 2 OF 2
DATE: JULY 10, 2009
TIME MANAGEMENT
EXHIBIT 2-3
PROJECT SCHEDULE ACTIVITY SPECIFICATIONS
Procurement
- Distribution of activities should be on the basis of 60% major equipment and 40% bulk
materials.
Field Construction
- 85% of the activities shall be distributed consistently with the breakdown by field labor
man-hours by construction craft and discipline.
Startup
- 80% of the activities for SD-3MC and SD-3S schedules should be between 1 and 5
project time units in duration.
PAGE 1 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
I. OBJECTIVE
This instruction covers Contractor's requirements for effective management of costs
relating to the Agreement. Contractor's cost management activities are a significant
part of a comprehensive, totally integrated project control program which Contractor
must develop and implement for execution of the Work. Refer to Time Management
(Project Instruction N 2) and Quality Management (Project Instruction N 4) for other
significant components of the control program.
It should also be noted that EMPLOYER intends to convert the contractual
arrangement from a Reimbursable Cost (RC) structure to a Lump Sum (LS)
arrangements at some point (Conversion) following completion of the Scope
Definition, but prior to the start of Construction activities. Once this Conversion from
RC to LS has been effected, the requirements of this Instruction shall be superceded
and the requirements of Project Instruction N 2 Time Management, Instruction N 8
Change Control, Instruction N 14 Monthly Progress Reporting and Instruction N
15 Measurement of Percentage Completion shall be the primary Project Controls
requirements by which Contractor must abide.
CONTRACTOR shall submit, at the Contract signature, for EMPLOYER review and
comment the proposed organizational and procedural details defining its cost
management program for the project. These details will be included in the Project
Execution Plan and will be subject to modification as EMPLOYER's Project Manager
deems necessary to satisfy in a deeper way:
Cost Control
Estimating
Non-Recoverable Costs
A. Cost Control
In conjunction with requirements of Section III.C (Non-Recoverable Costs) of this
instruction and Project Instruction N 8 (Change Control), CONTRACTOR shall
conduct a cost control program throughout the life of the project to attain
established financial goals per Section III.B (Estimating) of this instruction.
Specific requirements of said program are presented in the following paragraphs.
PAGE 2 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
1. Procedures and Organization
Contractor shall submit, at the Agreement Signature, as in II above, the
following information relevant to the Cost Management procedures and
organization:
a. A work flow diagram describing structure and formal communication link
between all cost management organizational elements (both project and
corporate) from the Contractor's Project Manager to all subordinate work
production units whose performance is involved in data collection, status
evaluation, and forecasting process. Manual and electronic-generated
forms and other documents which are to convey cost information
(including performance data and corrective action) from one organizational
unit to another and to and from external parties such as subcontractors
and vendors shall be identified on appropriate flow paths of this diagram.
b. Contractor shall include a copy of each identified document along with
information describing its purpose, intended application, responsibility for
preparation, and frequency of issue. Instructions for each form shall also
be included.
c. An organization chart identifying individuals responsible for each
organizational unit of the cost management structure and a description of
duties.
d. Description of surveillance/control procedures and the application limits to
be employed in effectively executing the following cost management
functions:
Estimating
Cost Analysis and Forecasting
Preventive and Corrective Action
Non-Recoverable Costs.
e. Description of the interaction and coordination between the cost
management, project management, and time management functions.
2. Functions
Subsequent to EMPLOYERs review of CONTRACTOR's procedures and
organization as above, Contractor shall execute the following cost
management functions:
PAGE 3 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
a. Estimating (Section III.B)
b. Non-Recoverable Costs (Section III.C)
c. Change Control (Project Instruction 8)
d. Cost Analysis and Forecasting
Contractor shall make daily cost analyses and summarize the results in its
Monthly Cost Report. Contractor shall employ sampling techniques for
said analysis to identify and correct at an early stage of project evolution
unfavorable trends in such areas as:
- Home office hours/expenses
- Engineered equipment purchase order prices
- Bulk material quantities
- Field labor productivity
- Design basis changes
CONTRACTOR shall undertake forecasts weekly, bi-weekly, and monthly
as project conditions dictate and EMPLOYER's Project Manager deems
necessary for effective project control. CONTRACTOR shall include in its
Monthly Cost Report (or more frequently as EMPLOYER's Project
Manager determines) results of said forecasts, which results shall
represent its best projection of cost to complete for the entire project,
irrespective of the amounts included in the Control Budgets (FEED
Services and Projected TIC).
e. Cost Reporting
Contractor shall prepare a Monthly Cost Report, which shall contain as a
minimum the following components:
- Tabulation of Control Budget line items, authorized changes, and a
summation of the two to form adjusted Control Budget
- Tabulation by Control Budget line item of actual, recorded expenditures
as provided by Contractor's accounting group
- A similar tabulation of committed funds (e.g., purchase orders,
purchase authorizations, etc.)
PAGE 4 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
- Similar tabulation of pending changes
- Forecast of cost to complete for each line item
- Summation of each item's expenditures, commitments, pending
changes, and forecasts to develop predicted final Contract Price
- Comparison of adjusted Control Budget and predicted final Contract
Price for each line item, and an analysis of overruns/underruns with
explanation for each.
To maintain consistency with Contractor responsibilities and forecasts,
Control Budget scope shall be amended only by authorized changes.
f. Preventive/Corrective Action
Subject to prior agreement with EMPLOYER'S Project Manager as to
frequency, Contractor's Project Manager shall hold regular cost control
meetings with the project cost engineer and responsible supervisors to
address the following:
- Review and analysis of the latest Monthly Cost Report in conjunction
with input from Contractor's home office and field cost control functions
- Assessment of corrective efforts previously initiated to counter actual
or potential overruns
- Identification of additional overruns or undesirable trends
- Initiation of new preventive and corrective measures
EMPLOYER's Project Manager and/or designated representatives shall
participate in said meetings as EMPLOYER's Project Manager deems
necessary.
In addition to surveillance effected at regular cost control meetings,
Contractor shall continuously and accurately monitor and report all trends,
initiating corrective/ preventive action as needed and optimizing costs in
already acceptable performance areas.
B. Estimating
1. Estimate Designations
In addition to the Control Estimate (discussed in detail in III.B.3 below),
Contractor shall prepare cost estimates at EMPLOYER's direction at any point
PAGE 5 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
in the evolution of the project. CONTRACTOR shall submit all estimates to
EMPLOYER's Project Manager for review and approval and shall not release
any estimate without EMPLOYER's prior approval.
When approved by EMPLOYER, each successive estimate shall become
Contractor's current baseline project cost parameter. Should CONTRACTOR
determine that the need exists to rework an estimate previously approved by
EMPLOYER and issued by CONTRACTOR, CONTRACTOR shall not
undertake said rework without EMPLOYER's prior approval.
Contractor's estimate shall reflect at each successive evolution point:
Available project definition and cost data
Development execution strategy
An accuracy range consistent with the quality of these items and
estimating technique employed
Estimates shall also be consistent with the particular schedule designations
and levels of detail specified in Project Instruction N 2 as well as EMPLOYER
quality objectives. They shall include a detailed reconciliation with each
previous estimate.
Representative estimate designations with accuracy ranges, and
corresponding schedule designations, follow:
Estimate
Designation (ED)
Estimate
Title
Accuracy
Range
Schedule
Designation (SD)
ED-000 Conceptual Undefined *
ED-00 Modular-Process 50% *
ED-0
Modular-Operating
Unit Factors (Curve)
50% *
ED-1
Major Equipment
(Factored)
15% SD-1
ED-2 ** Control 10% SD-2/SD-3
ED-3
Upgraded Control
(Pre-Construction)
5%
SD-3FC
(Upgraded)
*Schedule consistent with estimate data.
**ED-2 is to be considered equivalent to AACEI Class 2 Cost Estimate designation.
PAGE 6 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
2. Supplementary Estimates
CONTRACTOR shall exercise cost control throughout the period of early
estimate development, to prevent cost "blackouts" during those phases when
EMPLOYER may be making significant changes in scope, such as often occur
during FEED Phase. Accordingly and as directed by EMPLOYER's Project
Manager, CONTRACTOR shall prepare supplementary or transitional
estimates to cover the progression from one established baseline to another.
Such estimates will include a detailed reconciliation with each previous
estimate.
3. Control Estimate (ED-2)
CONTRACTOR shall prepare a Control Estimate (ED-2) which, when mutually
approved by EMPLOYER and CONTRACTOR at Conversion, shall become
the Contract Price for the project. Said Contract Price shall reflect
Contractor's scope of work and shall provide the only mechanism by which
Contractor may execute contractual commitments, except those covered in
Section III.C of this Instruction.
CONTRACTOR shall progressively develop the ED-2 in discrete portions
throughout the FEED Phase, reflecting the scope of Work in a particular Unit
FEED Package. When approved byEMPLOYER, each ED-2 portion will
become part of the TIC Control Budget. Subsequent to EMPLOYER's
approval of the final portion, CONTRACTOR shall produce the composite TIC
Control Budget which shall reflect adjustments for all EMPLOYERs approved
changes to each ED-2 portion after its original approval/release.
Following are the requirements of the ED-2 with respect to development,
bases, and documentation:
a. Developmental Requirements
CONTRACTOR shall not begin ED-2 developmental activities until
EMPLOYER has released Contractor to proceed. The mechanism for this
release shall be provided by a joint meeting between CONTRACTOR and
EMPLOYER's Project Managers to review and confirm the various
components of the estimate development as follows:
Developmental Cost and Personnel
CONTRACTOR shall prepare for EMPLOYER approval an estimate of
costs and personnel associated with developing each ED-2 portion and
the composite TIC Control Budget.
PAGE 7 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
Developmental Timing
Contractor shall prepare a schedule of release for each ED-2 portion
and the composite TIC Control Budget which shall acknowledge:
- Release of the ED-2 portion no later than thirty (30) days after
release of the particular Unit FEED Package
- Release of the composite ED-2 TIC Control Budget no later than
thirty (30) days after release of the last Unit FEED Package
- Continuing EMPLOYER review during development as well as final
review and approval prior to release of the respective ED-2 portion
and the composite TIC Control Budget.
b. Estimate Technical Basis
Contractor's technical basis for the ED-2 shall be limited to completed Unit
FEED Packages, excluding any impact of anticipated scope changes or
input from preliminary detailed engineering.
c. Estimate Cost and Scope Basis
Contractor shall address for EMPLOYER consideration, review and
approval, representative cost and scope basis elements such as:
Wage rates, productivity factors, and attendant source reliability for
home office and field
Engineered equipment cost data sources
Bulk material quantities, unit costs, labor units, and source reliability for
all
Escalation due to schedule considerations and source reliability for
same
Implications of shutdown or revamp work
Impact of anticipated currency devaluation/revaluation
Definition of allowances, contingencies, and other factors
Qualifications or exclusions from estimate scope
PAGE 8 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
d. Estimate Content and Documentation
Contractor's completed ED-2 portion shall satisfy following requirements
with respect to content and documentation:
Estimate shall be completely compatible with Contractors cost control
system for the project.
Estimate details shall be entirely consistent with CONTRACTOR's
standard accounting codes (Project Instruction 10, Section II.A),
Project Schedule (Project Instruction 2), and all Work Breakdown
Structuring and Earned Value reporting requirements (Project
Instruction 15).
CONTRACTOR shall provide for review by EMPLOYER's Project Manager all
supporting estimate development documentation (Estimate Basis Memorandum
EBM prior to preparation of the Estimate. Following Estimate preparation,
documentation of the techniques, factors, data sources, allowances, assumptions,
etc. shall be provided as backup to the Estimate). The extent of said supporting
documentation shall be established during the above noted estimate development
meeting at which time a typical Contractor estimate and supporting documentation
shall be reviewed.
C. Non-Recoverable Costs
CONTRACTOR shall monitor and control all cost expenditures and commitments
in the period between Agreement Award and approval of the completed Control
Estimate. By definition, such obligations contain cost elements which
EMPLOYER could not recover should the project abort. CONTRACTOR shall thus
minimize EMPLOYER's financial exposure as follows:
1. Commitment Projections
CONTRACTOR, in conjunction with schedules in Project Instruction 2 Time
Management, shall develop projections of commitments with breakdowns of
the non-recoverable portions thereof.
2. Restrictions
CONTRACTOR shall upon EMPLOYER's release to proceed with Control
Estimate (ED-2) development (Section III.B) perform only those services and
accrue costs associated with:
PAGE 9 OF 9
DATE: JULY 11, 2009
3. COST MANAGEMENT
a. Developing the ED-2 Estimate
b. Preparing the SD-1 Schedule (Initial Project Management Plan)
c. Preparing the SD-2 Schedule (Design Specification Plan).
3. Other Limitations
Contractor shall undertake other work which has been:
a. Detailed in completed portions of the Control Estimate which have been
previously approved by EMPLOYER
b. Specifically authorized by EMPLOYER such as other estimates and
schedules, various studies, etc. (Contractor shall comply fully with all
applicable contractual requirements for such other work.)
PAGE 1 OF 5
DATE: JULY 11, 2009
4. QUALITY MANAGEMENT
I. OBJECTIVE
This instruction addresses project quality management efforts required of contractor in
the following areas:
Home Office
Shop Inspection
Field
A. Home Office
1. CONTRACTOR shall submit, at the Agreement Signature, for EMPLOYER
review and approval, its proposed quality levels for home office engineering
and procurement functions as follows:
a. Engineering - quality levels to be specified in terms of applicable codes,
standards, Basic Design Packages, General Engineering Specifications,
Design Practices, etc.; and in terms of engineering performance (See
Instruction 9 Project Specifications).
b. Procurement - quality levels to be specified by vendor selection criteria,
purchase specifications, inspection philosophy, etc. (See Project
Instruction 5 - Procurement).
2. CONTRACTOR shall likewise submit, at the Agreement Signature, for
EMPLOYER review and approval, its procedures for attaining and maintaining
the above quality. Said control procedures shall include Contractor's in-house
audit program.
B. Shop Inspection
1. Prior to executing purchases of any of the materials or equipment presented in
Exhibit 4-1, CONTRACTOR shall submit for EMPLOYER review and approval
its proposed shop inspection program for the project including all procedures,
plans and schedules. CONTRACTOR will take into account the quality control
requirements stated in the licensed BDPs.
PAGE 2 OF 5
DATE: JULY 11, 2009
2. Contractor's inspection procedures shall address following minimum
requirements:
a. Order Information
CONTRACTOR shall ensure that its purchase orders and its prime
vendors' suborders contain full and complete order identification and
information including inspection requirements, specifications, and
procedures as applicable. Where EMPLOYER's Inspection Project
Manager approves Contractor's recommendation that inspection be
waived for a particular order, Contractor shall promptly advise vendor.
CONTRACTOR shall be responsible for complete continuity of all order
identification and inspection information from prime vendors to sub-
vendors agents to verify prime vendors' sub-orders for compliance.
Contractor shall pursue prompt rectification of all order information
deficiencies in its own purchase orders and in the sub-orders of its
prime vendors.
b. Execution/Inspection
Prior to releasing fabrication, CONTRACTOR shall review and approve
vendor fabrication procedures.
CONTRACTOR shall ascertain that Order Execution Programs (See
Project Instruction 5, Section III.B - Procurement) contain adequate
provisions for scheduling inspections.
Contractor shall cause vendor to have available for Contractor's
inspector, prior to or at time of final inspection, all necessary
documentation including:
- Certified mill test reports,
- Material data and charts,
- Code forms,
- Weld X-rays
CONTRACTOR'S inspector shall reject any material or equipment
which fails to satisfy all requirements of its purchase order, including
provision of required final inspection data as above. Items shipped to
the Site prior to said release shall be summarily rejected.
PAGE 3 OF 5
DATE: JULY 11, 2009
In the event of vendor's failure to provide required final inspection data,
Contractor's inspector shall not release the item until he/she has
received and reviewed said information. Vendor shall be required to
undertake (and assume all costs for) verification tests for materials
lacking adequate identification.
Equipment and material rejected as above shall retain that status and
shall not be released until all order requirements have been satisfied by
action approved by EMPLOYER's Project Manager.
c. Inspection Documentation
CONTRACTOR's inspector shall prepare and distribute inspection
notices in accordance with Exhibit 1-3.
CONTRACTOR's inspector shall issue appropriate release or rejection
notices at vendor's facilities with subsequent distribution in accordance
with Exhibit 1-3 (Project Instruction N 1). Rejection notices shall
identify the specific cause of rejection (e.g., insufficient data, poor
workmanship, etc.). Where vendor is required to undertake material
verification tests as in II.B.2.b., CONTRACTOR shall so advise
EMPLOYER.
For items where inspection is not required or has been waived,
CONTRACTOR shall provide all test documentation for EMPLOYER in
accordance with Job Specifications.
d. EMPLOYER's Inspection Privileges
EMPLOYER's right to inspect or witness principal items tests (long lead
items) or other tests it deems appropriate. .
CONTRACTOR shall keep EMPLOYER fully informed of its inspection
plans and scheduled testing by vendors so that EMPLOYER can
coordinate with Contractor any inspection or test witnessing it elects to
carry out.
EMPLOYER will exercise its best efforts to give Contractor reasonable
advance notice of any vendor inspections or test witnessing it plans to
carry out.
C. Field
1. CONTRACTOR shall develop a comprehensive program of Quality Assurance
(QA) and Quality Control (QC) covering all field work, and shall provide
recommendations to EMPLOYERs Project Manager and designated QA
PAGE 4 OF 5
DATE: JULY 11, 2009
representatives to ensure that said program is consistently and continuously
applied for the duration of the job.
2. CONTRACTOR'S QA/QC program is subject to review by EMPLOYERs
representative prior to implementation.
3. The depth, detail, and level of Quality Control defined in Contractor's QA/QC
program shall be not less than that contained in EMPLOYER's internal quality
control procedures.
4. Review of Contractors' QA/QC program, or reference to, or any use of
EMPLOYER's procedures will not relieve Contractor of its obligation to meet all
requirements of Job Specification.
D. Quality Management Plan
Contractor's detail Quality Management Plan shall be specific to the requirements
of the project and be submitted as part of its Project Execution Proposal. All
adjustments will be incorporated and form the basis for Contractor's Quality
Assurance program.
E. Quality Management Organization
To ensure Contractor's Quality Management Organization has the autonomy to
carry out its duties objectively, the Quality Assurance Manager assigned to the
project will have an independent reporting relationship with Contractor's corporate
management.
PAGE 5 OF 5
EXHIBIT 4-1
PAGE 1 OF 1
DATE: JULY 11, 2009
EXHIBIT 4-1
MATERIALS/EQUIPMENT REQUIRING
INSPECTION
1
1. Critical Long Lead Items.
2. Equipment and material defined in the Licensed and Unlicensed Basic
Packages.
3. Furnaces and Boilers.

1
EMPLOYER and PMC CONTRACTOR will develop this point prior to Agreement signature.
PAGE 1 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
I. OBJECTIVE
This instruction addresses requirements to be satisfied by Contractor.
It should also be noted that EMPLOYER intends to convert the Contract Agreement
from a Reimbursable Cost (RC) structure to a Lump Sum (LS) agreement at some
point following completion of the Scope Definition stage, but prior to the start of
Construction activities. Once this conversion from RC to LS has been effected, the
requirements of this Instruction shall be superceded and the requirements of Project
Instruction N 2 Time Management, Instruction N 8 Change Management,
Instruction N 14 Monthly Progress Reporting and Project Instruction N 15
Measurement of Percentage Completion shall be the primary Project Controls
requirements by which Contractor must abide.
CONTRACTOR shall undertake all procurement activities (from potential source
nomination to Site delivery) for securing on a timely basis and in satisfactory condition,
material, equipment, subcontracts, and services required for the Project. The scope of
this responsibility encompasses all vendor and subcontractor nomination, purchasing,
subcontracting, expediting, inspection, and traffic management functions. Additionally,
the Scope Definition includes assumption of any procurement activities initiated by
EMPLOYER prior to Agreement Award. If it is necessary that the Contractor takes
over some procurement started by the EMPLOYER, this will be considered as Early
Work.
1
(Attendant inspection responsibilities are covered in Project Instruction 4
Quality Management.)
1. CONTRACTORs procurement activities shall be consistent with EMPLOYERs
procurement policies. Generally these include:
Material, equipment, and services of all types shall be purchased from any
financially sound, reputable, and capable source.
The basis for selection shall be the most economical source which will reflect
the best combination of quality, price, delivery, services, and reliability.
Purchases shall be consistent with efficient inventory management and
utilization policies. With respect to the latter, particular emphasis shall be
given to the interchangeability of equipment components.
All materials and equipment will be new and unused.

1
Question 113 - Round 3
PAGE 2 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
Any drawings, data, specifications, instructions, schedules, packing lists, and
any other literature supplied by vendor shall be in the English or Spanish
languages.
2
2. CONTRACTOR shall appoint a coordinator whose primary responsibility shall be
to provide liaison between EMPLOYER and CONTRACTOR on all procurement
matters.
A. Proposed Vendors and Subcontractors
EMPLOYER will provide timely the Contractor with a listing of qualified vendors,
manufacturers and subcontractors as shown in Exhibit 5-1 for the Work. Within
one (1) month after Agreement Award, Contractor shall submit its list of proposed
vendors and subcontractors (including agencies). EMPLOYER shall review said
lists designating each vendor or subcontractor as follows:
Designation Acceptability
1 Acceptable
2 Not acceptable for category proposed
0 EMPLOYER does not have sufficient
Information
Notes:
1. Proposed vendors are to be manufacturing sources only. Trading
companies, vendor representatives, supply houses, and other
"middleman" are not acceptable sources without prior approval of
EMPLOYER.
2. Proposed vendors lists shall be in accordance with applicable
categories and sequence shown in Exhibit 5-1 attached hereto.
3. Only designation "1" vendors and subcontractors may be used for the
project. Designation "0" may be upgraded to designation "1" upon
submission by Contractor of supportive information (e.g., experience,
technical capability, financial soundness, etc.) satisfactory to
EMPLOYER.

2
Question 114 Round 3.
PAGE 3 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
4. A "1" designation by EMPLOYER is not an unqualified acceptance or
approval. The "1" classification refers to technical acceptability (i.e.,
capability to perform -- sometimes related to rather broad areas of
material or equipment supply or construction expertise). Before
placing an order with a "1" vendor or subcontractor, other
prerequisites must be met, such as having the capacity to carry out
the work within project time restraints, and having the necessary and
specific demonstrated commercial experience.
The manufacturers (or vendors) lists approved by the EMPLOYER for the
critical processes equipment will be provided with the basic design packages
of the licensed processes. For the other equipment and systems, the
CONTRACTOR will present its proposal for the approval of the EMPLOYER.
In the subcontractors case, the EMPLOYER will be able to present an
approved list and the CONTRACTOR shall also present its proposal.
Where EMPLOYER is unfamiliar with certain proposed vendors or
subcontractors, Contractor shall submit commercial and technical evidence to
support the nominations and arrange shop surveys if so required.
To avoid the potential implications of conflict of interest, CONTRACTOR is to
advise EMPLOYER if any of proposed vendors are:
a. Affiliates or subsidiaries of Contractor, or
b. Organizations in which a substantial interest is held by Contractor, its
affiliates or subsidiaries, either directly (by officer) or indirectly (by
nominees or families of officers).
Release of CONTRACTOR to proceed with solicitation shall be effected only
by authorization of EMPLOYER's Project Manager.
CONTRACTOR shall confirm the acceptability of source for materials
purchased by its own subcontractors and by Supervised Contractors (See
Project Instruction 11 Responsibility for Other Contracts).
B. Purchasing
1. Inquiry, Bidding and Purchasing
Preference shall be given to locally-supplied materials and equipment
provided that the best combination of cost, quality, and schedule is not
compromised.
PAGE 4 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
Prior to soliciting queries from vendors, Contractor shall address the need for
protecting any Licensor's proprietary information by having proper
confidentiality agreements executed as necessary.
Vendor shall agree to treat as confidential all information of a business or
technical nature. Vendor shall not disclose confidential information to any
third party or use any part thereof, except in performance of services
hereunder. Vendor shall agree to limit access to such business or technical
information to those employees reasonably requiring such access for the
purpose of the performance of this Work. Vendor shall agree to use its best
effort in requiring that its employees maintain the strictest confidence
concerning proprietary business and technical information.
Vendor should operate a quality management system which meets the
requirements of ISO 9000. Supplier is not required to be ISO 9000 certified,
unless so designated by EMPLOYER.
It shall be deemed that the vendor has acknowledged full compliance to ISO
9000 unless supplier submits details of any proposed alternative quality
system standard during the bidding phase, or identifies areas of non-
compliance with any part of the quality standard.
CONTRACTOR shall secure approval of Project Manager prior to releasing of
the inquiries for purchases, in accordance to the Agreement.
Except when there is only one vendor or in case of a Job Specification waiver,
purchasing shall be made upon competitive bidding by three or more
acceptable vendors. (Supplemental orders may, however, be placed directly
with a selected vendor, subject to prior EMPLOYER approval.)
2. Purchase Inquiry Requirements
a. Contractor shall ensure that its inquiry contains the following minimum
information:
EMPLOYER identification as ultimate user.
Project name, location and project or unit symbol.
Contractor's requisition number.
Required ex-works delivery date, indicating priorities and delivery
sequence if necessary.
Quantity and item numbers.
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Account code(s) chargeable.
Item description with all relevant specification and code data.
Required receipt date for shop drawings, design calculations, and
other vendor data relevant to Contractor's needs and those of others.
Delivery date* for all requested complete parts lists and
recommendation for special tools** and Category III spare parts,
including firm quotations for both written price commitments for the
spare parts, valid for ninety (90) days after the placement of prime
order.
Required number(s) of instruction, operating, and service manuals,
stating applicable language requirements.
Export (if applicable) customers and duties requirements.
Inspection instruction.
Tax considerations.
Bulk material returned goods and/or cancellation clause provisions.
* As a rule, Contractor shall use its best efforts to cause bidders to
include this information with their bids for the parent equipment and
quotations for designated spares.
** Special tools required for operation/maintenance and not included
within the scope of the parent equipment quotation shall be ordered
as designated spare parts with the original order placement,
consistent with the definition of Category I spares (See Section
III.F). Special tools included in the parent equipment quotation shall
subsequently be turned over to EMPLOYER with the equipment
and the cost for same shall be included in the Contract Price.
b. Where applicable, Contractor's inquiry documents shall instruct bidders to:
Submit bids via closed package in accordance with procedures
specified by Contractor (See Section III.C.8).
Submit bids by the specified date specifying delivery dates and
commercial terms, and quoting prices for designated spare parts.*
* CONTRACTOR shall note that, for accounting purposes,
EMPLOYER shall require price details for all Category I spares.
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Submit a graphic schedule detailing engineering, procurement,
manufacturing, and other activities required to execute order within
delivery times quoted (Order Execution Program).
Provide the following information:
Operating costs, when applicable;
- Discount credits, shipping costs, payments schedule, etc.;
- Recommendations and quotations for Category III parts and
Category I special tools (to supplement the quotations for
designated spares specified);
- Detailed presentations, with commercial terms, addressing the
bidder's technical support capability for pre-commissioning, start-
up, and post-commissioning operations and emergencies;
- Detailed presentations of the bidder's procedures for dealing with
repairs and spare parts, noting:
+ Normal stock items and location of same,
+ Normal and emergency delivery means and times;
- Detailed communications procedures to accommodate EMPLOYER
requests (both normal and emergency) for parts and service during
and subsequent to commissioning. The procedures shall identify
responsible parties with job titles, addresses, phone numbers
(office and home) and facsimile numbers.
c. CONTRACTOR shall state in its purchase documents that vendor's failure
to transmit all required documentation will cause the order to be considered
incomplete.
Following procedures shall be undertaken by CONTRACTOR with respect
to releasing, distributing, and interpreting completed inquiry documents:
CONTRACTOR, prior to release of any inquiry package for major
purchases shall submit for approval the following information to
EMPLOYER:
- Specific vendors from whom quotations are being solicited
- Programmed release date of inquiry documents
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- Proposed receipt date of bids
- Basis of bidding (lump sum, reimbursable cost, unit prices, etc.)
- Basis of delivery (F.O.B., C.I.F., etc.)
EMPLOYERs Project Manager shall receive, simultaneously with
bidders and other recipients designated in Exhibit 1-3, copies of all
inquiry documents with accompanying purchase specifications, data,
etc. Any subsequent EMPLOYERs comments will be expeditiously
transmitted to the Contractor. However, CONTRACTOR is not to delay
its purchasing sequence in anticipation of the comments.
Should queries arise during the bidding period which evidence a need
for clarification of inquiry documents, such clarification shall be
provided to all bidders by:
- Written communication copied to EMPLOYERs Project Manager;
and
- Telephone or email communications, with written confirmation
copied to EMPLOYERs Project Manager.
3. Bid Receipt and Review Requirements
Contractor's bid receipt and review procedures shall satisfy following
requirements:
Bid Receipt
For major purchases or as otherwise required by EMPLOYER, quotations
shall be received by closed bid only, subject to following additional
requirements:
Bids shall only be opened on the official due date unless all have been
received earlier, and EMPLOYER's Project Manager agrees to an earlier
opening.
Bids received subsequent to the official opening, shall not be accepted.
CONTRACTOR shall take all necessary measures to maintain security of
closed bids.
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Bid Review Tabulations
Non-Major Purchases
For non-major purchases CONTRACTOR shall proceed in accordance to
the Agreement terms, CONTRACTOR may note down the bids in tables as
per its normal practice. Where, however, a single source quotation has
been received or the selection has been made on other than lowest cost,
preparation shall follow requirements of major purchase tables.
Major Purchases
For major purchases or as otherwise required by EMPLOYER, note down
in the tables the bids that take into account all relevant commercial and
technical factors which support Contractor's recommendation of a particular
bidder. Such factors shall clearly demonstrate:
Competitiveness, fairness, and reasonableness of the bidder's quotation;
Achievement of best combination of schedule, quality and cost (including
operating and spare parts elements);
- Acceptability of successful bidder's Order Execution Program as in
B.2.b. above. (Programs of the prime and next leading contenders shall
be submitted for comparison);
- Satisfactory technical appraisal of recommended bidder's quotation,
consistent with Job Specification requirements.
Company shall have full access to details of all bidders' quotations.
In addition to the specific factors supporting Contractor's recommendation,
Contractor shall ensure that all tables address the following representative
requirements:
- Operating costs, when applicable;
- Discount credits, shipping costs, progress payments, duties, etc.;
- Comparison of cost vs. control estimate;
- Comparisons of promised delivery vs. schedule requirements, etc.;
- Confirmation of compatibility of shop capacity and Order Execution
Program with project requirements;
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- Promised dates for spare part and special tool recommendations and
quotations;
- Promised dates for shop drawings, design calculations, and other
relevant data;
- Inquiry deviations and the resolution of same;
- Costs of vendor representative technical support.
4. Purchase Order Release Requirements
a. CONTRACTOR shall review the bid tabulation with and secure approval of
EMPLOYERs Project Manager prior to placing an order and shall provide
incremental cost, schedule, and technical data for alternative bidders, if
requested.
b. Contractor shall assume responsibility for any procurement activity
engaged in by EMPLOYER prior to Contract Award. Contractor shall take
on and handle all subsequent activities for each item, regardless of the
state of procurement, as instructed by EMPLOYERs Project Manager.
If it is necessary that the Contractor takes over some procurement started
by the EMPLOYER, this will be considered as Early Work.
For acquisitions initiated by the EMPLOYER before awarding a bid, the
procedure is as follows:
a) FEED: purchases of long lead items are made in accordance with the
terms agreed between the parties.
b) EPC: purchases are the responsibility of the CONTRACTOR, and are
within the scope of the EPC Conditions. The terms of these purchases
will be defined during the cost estimating process (OBE)
3
.
5. Purchasing Controls
a. Material Requisition Status (MRS) Report
CONTRACTOR shall issue MRS Reports on a monthly basis (or less often
as directed). These reports shall contain the following information relevant
to each MR required for the project:
Scheduled and actual release date from engineering to procurement;

3
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Vendor prescreening (if required), actual prescreening lists and
responses;
Proposed or actual bidders list;
Scheduled and actual release date of the inquiry;
Scheduled and actual quotation receipt dates;
Scheduled and actual purchase order placement dates.
An MR shall be deleted from MRS Reports one month subsequent to
actual purchase order placement.
b. Purchase Order Record (POR)
CONTRACTOR shall issue the POR on a monthly basis or more often as
directed by EMPLOYER. The POR may be combined with the
Material/Equipment Status Reports as noted in III.D.3.b. As a minimum
requirement, the POR shall contain the following information:
Proposals request number and date
Purchase Order number and date
Vendor and source country
Brief description of item
Item number
P.O. value
Required delivery dates for design data, equipment/materials, and
spare parts
MR numbers or designation
c. EMPLOYER Identification
CONTRACTOR shall ensure that EMPLOYER, with address, is
appropriately identified by stamp, stencil, or other means approved by
EMPLOYERs Project Manager, as purchaser of record on:
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All CONTRACTOR purchase orders;
All vendor or subcontractor inquiries and purchase orders;
All items shipped to the Site or directly to EMPLOYER's warehouse.
(Items shipped to EMPLOYER's warehouse shall bear the proper
EMPLOYER equipment numbers).
d. Correspondence
All correspondence, specifications, spare parts data, and other
procurement papers shall be distributed in accordance with the
correspondence distribution requirements of Exhibit 1-3 and identified as
follows:
Project name/location,
Project symbol or code,
EMPLOYER's contract number,
Inquiry or Purchase Order number,
Equipment numbers as applicable.
e. Field Purchasing
With the exception that all field purchases (except as stipulated by
EMPLOYER) require prior approval of EMPLOYER's Site Representative,
the above-noted detailed requirements shall also apply to field purchases.
Alternations or additions to said requirements will be mutually agreed upon
by CONTRACTOR and EMPLOYERs Project Manager or designated
representative.
6. Major Construction Equipment Rental
CONTRACTOR's rental of major construction equipment shall comply with
relevant above-noted purchasing requirements, modified as follows:
CONTRACTOR shall prepare, as soon as practicable, a definitive schedule of
major equipment, indicating:
- Items required and quantity of each
- Need dated
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- Anticipated Site durations
- Anticipated Cost
CONTRACTOR shall solicit competitive bids from equipment rental sources,
consistent with schedule of equipment requirements.
CONTRACTOR shall develop and submit for EMPLOYERs approval
necessary bid tables and recommendation.
In any event, EMPLOYER will retain option of inspecting the Contractor-
furnished equipment and those ones it deems appropriate.
C. Subcontracting
1. Scope of Services
CONTRACTOR shall perform all necessary subcontract strategy, planning,
development, award, implementation, and administration required to
accomplish subcontracted work (including procurement of agency services)
for which CONTRACTOR is responsible under the Contract.
CONTRACTOR shall prepare all required price estimates to be used as the
basis for analysis of subcontractors' bids for subcontractor work packages and
as the basis for negotiating subcontract changes and claims.
2. Procedures
Contractor shall develop and implement subcontracting procedures that
satisfy EMPLOYER's requirements for subcontracting.
3. Planning and Development
a. Within three (3) months after initiation of Contractor's preliminary
engineering work but no later than three (3) months prior to any
subcontract bid solicitation activity, Contractor will prepare and submit to
EMPLOYER for approval a Master Subcontracting Plan. This plan will:
Identify with explanation those portions of the project which Contractor
proposes to subcontract and indicate intentions for non-subcontracted
work;
Set scope and limits intended for each proposed subcontract work
package;
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Describe overall subcontracting strategy, policy, and bidding
philosophy to be followed for the project;
Establish a coordinated schedule to reconcile proposed subcontracted
work with the project schedule;
Contain an outline of CONTRACTOR's proposed Project
Subcontracting Specifications together with itemization of any
significant anticipated deviations from EMPLOYER's subcontracting
requirements.
CONTRACTOR will periodically review and update approved Master
Subcontracting Plan until all work to be subcontracted has been awarded.
b. Within thirty (30) days after approval of the CONTRACTOR's
subcontracting plan and at least thirty (30) days prior to any subcontract
bid solicitation activity, CONTRACTOR shall prepare, and submit to
EMPLOYER for approval, Project Subcontracting Specifications. These
specifications are supplemental to the Master Subcontracting Plan and
will contain:
Comprehensive description of Contractor's organization and staffing to
carry out subcontractor selection and subcontract administration
including duties, responsibilities, authority, and interfaces of proposed
staff;
Detailed procedures (including flowchart and schedule criteria) for bid
solicitation, bid receipt, bid review and subcontract award;
Detailed procedures for carrying out subcontract administration (e.g.
preparation of field administration plan and audit program for each
subcontract);
Specific project subcontracting ground rules covering such items as
qualification of bidders, personnel screening, planning and scheduling
coordination requirements, reporting, etc. (Without jeopardizing quality
and schedule, preference shall be given to local subcontractors);
List of construction facilities available to subcontractor(s), indicating
source, and on what basis;
Definition of procurement responsibilities/interfaces;
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Subcontract terms and conditions, subcontract language tailored to the
project, and other standard bidding documents such as information
and instruction to bidders, etc.;
Subcontract change provision information;
Recommended bidders' lists (firm, tentative, or subsequently
developed) for each proposed subcontract package. (EMPLOYER's
review and designation procedure will be consistent with that in III.A).
c. CONTRACTOR shall carry out all subcontracting activities in strict
accordance with the Master Subcontracting Plan and the Project
Subcontracting Specifications, approved by EMPLOYER.
4. Source and Qualification of Subcontractors
a. EMPLOYER will enclose herein, a listing of qualified subcontractors for
the work as shown in Exhibit 5-3.
b. Subcontracts may be solicited from any acceptable source in the World
Open Market, subject to EMPLOYER's prior written approval.
c. Acceptability of any potential subcontractor will be based solely upon
commercial, technical, project execution, safety performance, and
financial considerations.
d. When selective bidding is used, CONTRACTOR will pre-qualify all
bidders. Pre-qualification requires that CONTRACTOR confirm (and be
able to support such confirmation to EMPLOYER's satisfaction) that a
potential bidder is:
Financially sound,
Fully competent to carry out proposed subcontracted work, and
Generally willing to accept proposed subcontract terms and conditions
including type of contract (i.e., fixed price, unit price, etc.), and
Free from potential conflict of interest implications as in III.A.3.
Meets or exceeds EMPLOYERs Health, Safety and Environmental
requirements.
CONTRACTOR shall confirm the acceptability of subcontractors and
agencies to be employed by its own subcontractors and by Supervised
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Contractors (See Project Instruction 11 Responsibility for Other
Contracts).
5. Competitive Bids
Except where only a single source is available, all subcontracts shall be based
on competitive bids from three or more acceptable subcontractors.
Subcontracts may be awarded without formal competition, for change in scope
or for inclusion of significant additional work, only with prior approval of
EMPLOYER's Project Manager.
6. Content and Distribution of Subcontract Inquiry
a. Inquiry documents shall consist of:
Information to bidders,
Job Specification (including Project Instructions),
Agreement/General Provisions (Terms and Conditions),
Proposal Form (including closed bid package).
b. Documents must meet all Project Subcontracting Specifications
requirements, conform to the Master Subcontracting Plan and schedule,
and be compatible with Contract between EMPLOYER and
CONTRACTOR. All of EMPLOYER's rights under the Contract must be
preserved. Any exceptions to the requirements of this Paragraph must be
specifically approved by EMPLOYERs Project Manager or to release of
the subcontract.
c. Inquiry "packages" which meet the foregoing requirements may be
normally released to bidders without any the EMPLOYERs approval.
However, Project Manager will designate specific inquiries which cannot
be released without prior approval.
d. Complete copies of all subcontract inquiry "packages" (including a list of
bidders names and addresses) are to be provided to EMPLOYERS
Project Manager at the same time they are issued to bidders.
7. Fair Price Estimate
A fair price estimate will be prepared for all subcontracted work including
subcontract changes and claims.
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Depending upon the anticipated dollar value of a particular subcontract, fair
price estimate may take form of:
- A reasonable cost range,
- An estimate derived from the Control Estimate, or
- A detailed cost estimate prepared independently from the Control Estimate.
EMPLOYER's Project Manager will specify what form of estimate will be
acceptable when anticipated dollar value change a lot.
CONTRACTOR will exercise same degree of security for fair price estimates
as required for handling bids to which estimates apply.
8. Closed Packages Bid Procedure
For subcontractor inquiries the following closed packages bid procedure shall
be used. The procedure may also be invoked by Project Manager for special
cases of lower value whenever the Project Manager judges that such
procedures are justified.
Inquiry documents will include a closed bid package, and will describe in
detail:
- Use of closed bid package;
- How proposals must be delivered, to whom, and when, and
- Separation of closed bid information (i.e., commercial terms) from technical
and project execution aspects of proposal.
Closed price bids will be received by CONTRACTOR, deposited in a secure
location, and remain under Contractor's care, custody and control until formal
bid opening.
Closed priced bids package will be opened only on the bid due date unless all
bids have been received earlier and EMPLOYER's Project Manager agrees to
an earlier opening.
Once closed packages have been opened, any bids subsequently received
shall be ignored for any award consideration.
CONTRACTOR will take all necessary measures to maintain security of
closed bids packages.
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9. Subcontract Award Recommendation
a. When CONTRACTOR has completed its bid analysis, it will prepare and
submit to EMPLOYER a Subcontract Award Recommendation.
EMPLOYER will accept or reject within five (5) days after the Contractor
submits its recommendation.
b. The Subcontract Award Recommendation shall contain following:
Statement recommending subcontract award to a specific bidder;
Summary statement in support of recommendation;
Commercial analysis;
Summary and analysis, if required, of any non-commercial (e.g.,
technical, project execution, or risk considerations) factors (e.g.,
Health, Safety, and Environmental) which affect bid evaluation;
Any proposed deviations from the Master Subcontracting Plan or the
Project Subcontracting Specifications;
Comparison of projected total cost and schedule versus the price
estimate, Control Estimate, and project schedule. Any significant
deviation is to be explained.
A field Administration Plan for the proposed subcontract;
Confirmation of proposed subcontractor's commercial, technical, and
financial acceptability;
Any special features and considerations.
c. As a general policy, subcontract award will be made to that Bidder who
will afford the best technical - economical proposal to EMPLOYER
considering all economic factors including price and other commercial
terms, risk considerations, performance, schedule, previous experience,
availability of competent personnel, and other technical considerations.
10. Field Administration Plan
a. CONTRACTOR will prepare and submit for EMPLOYER's approval a
Field Administration Plan for each subcontract as in paragraph (10.b)
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b. The Field Administration Plan will contain the following:
Name of person in Contractor's organization who is directly
responsible for administering the subcontract;
Subcontract reporting requirements;
Audit program;
Details of work measurement and progress determination;
Subcontract close-out criteria (checklist).
11. Reporting
a. Subcontracts reporting will be an integral part of the project's overall
cost/schedule control system. Level of detail to which subcontract
elements are broken out and specifically identified shall comply with work
breakdown structure and earned value requirements in Project Instruction
15.III Measurement of Percentage Completion.
b. In addition to subcontract reporting as defined above, CONTRACTOR will
prepare, as a minimum, the following reports specifically related to
subcontracting:
Subcontract log;
Subcontract status (pre-award);
Subcontracting Schedule (pre-award);
Invoice and payment summaries.
c. Reports may be numerical, geographical, descriptive, or a combination
thereof.
D. Expediting
CONTRACTOR shall be responsible for expediting all material and equipment
purchased by CONTRACTOR and its subcontractors. (Per Section II.A this
responsibility includes those purchases initiated by EMPLOYER.) Accordingly,
CONTRACTOR shall submit prior to Agreement Signature, for EMPLOYERs
review and comment, its standard expediting procedures which CONTRACTOR
shall amend as EMPLOYERs Project Manager deems necessary to comply with
EMPLOYER requirements as follows:
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1. Functional Scope
a. Document Control
CONTRACTOR shall expedite across the CONTRACTOR/vendor (and
subcontractor) interface all purchase order related documentation including
but not limited to:
Purchase order revisions, including vendor change quotations;
Detailed engineering drawings and calculations;
Fabrication procedures;
Installation instructions;
Operating and maintenance manuals;
Spare parts data;
Vendor orders to subvendors;
Invoices;
Order Execution Program status reports and updates.
b. Time Management
Contractor shall insure strict and continuing adherence to vendor's Order
Execution Schedule as established at order placement. (Where Contractor
is drawing upon the support of its subsidiary offices, it shall determine that
these offices are provided with all necessary documentation to provide this
support.)
c. Quality Management
Contractor shall establish that the requirements of Quality Management
(Project Instruction 4) pertaining to procurement are understood and
followed by its expediters and vendors that vendor's delivery date(s)
accommodate time required for inspection.
2. Functional Mechanism
a. Prior to issuing a purchase order for any material or equipment item,
Contractor shall prepare and submit to EMPLOYERs Project Manager for
approval its proposed expediting plan for said order.
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b. Upon issue of each purchase order, revision or amendment, or a letter of
intent to purchase, CONTRACTOR shall initiate a continuing series of
vendor and subvendor visits, the number and frequency of which shall be
consistent with the order's criticality. Although they may provide
supplementary contact, substitution of telephone advice or vendor advice
regarding suborders as a primary means of control is unacceptable.
c. CONTRACTOR shall expedite all vendor documents and data as defined
in Section III.D. CONTRACTOR shall assign an individual to its project
team with the complete responsibility for expediting, logging, and reporting
receipt, status, and transmittal of said information. (This control shall be
evidenced by means of the Vendor Print Log per Project Instruction 7,
Section III.B.2 Document Control).
d. CONTRACTOR, through its vendors, shall maintain full and complete
control over activities of subvendors by:
Obtaining full particulars of suborders including factory addresses,
reference numbers, and delivery schedules;
Determining that programmed deliveries of said suborders are
compatible with vendor's Order Execution Program;
Insuring that subvendors use only materials from approved sources
and that the relevant provisions of Project Instruction 4 Quality
Management are satisfied.
e. CONTRACTOR's expediting group shall anticipate impending delays in
critical equipment, advising CONTRACTOR's Project Manager.
CONTRACTOR's Project Manager shall immediately contact
EMPLOYERs Project Manager, advising of the problem and the status of
remedial action.
f. CONTRACTOR shall monitor production to identify and resolve potential
scheduling problems due to material unavailability. Should substitute
materials be required, CONTRACTOR shall secure prior EMPLOYERs
approval.
g. Assistance of vendor's senior management shall be solicited as required to
maintain compliance with quality and schedule requirements of the order.
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3. Control Reporting
a. Expediting Reports
An expediting report shall be prepared by Contractor's expediter and
forwarded to EMPLOYERs Project Manager within three (3) days of
each visit or contact.
The report shall cover all information relevant to the order by
addressing points in Exhibit 5-2 and noting latest delivery status and
promised delivery. A marked-up copy of the order execution program
shall be attached to document present status and shall be submitted to
EMPLOYERs Project Manager on a monthly basis or less often if
required.
The report shall note, in particular, contact with vendor senior
management as in D.2.g. above.
b. Material/Equipment Status (M/ES) Report
CONTRACTOR shall produce Material/Equipment Status Reports on a
monthly basis (or less often if required) for distribution per Exhibit 1-3.
Said reports may be combined with the Purchase Order Record (POR)
noted in III.B.5.b. The information contained in these reports shall be
current within ten days.
The M/ES shall display the status of all purchased material and
equipment and shall include highlights of the expediting reports in
D.3.a. above.
Minimal content of the M/ES shall be:
- Purchase order number;
- Description of item;
- P.O. value
- Vendor and source country;
- Due dates and status of vendor drawings and data;
- Date required at Site;
- Original ex-works promised and present ex-works dates;
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- Transportation details;
- Port of export and vessel;
- Port of entry;
- Scheduled and actual sailing dates;
- Scheduled and actual arrival dates;
- Date and type of last vendor contact;
- Listing of all suborders, including numbers, place of manufacture,
and all other data as above;
- Customs requirements.
CONTRACTOR shall be responsible for continually monitoring these
reports to verify their accuracy and reliability. Verification checking of
vendor-provided information must be undertaken on an ongoing basis
by Contractor's expediting group.
E. Traffic
1. Traffic Terminology
For overall consistency and clarity of communication, CONTRACTOR shall
submit for EMPLOYER information, a listing of general traffic terms and
commercial abbreviations used in international trade, freight, and insurance, as
applicable to the project.
2. Functional Scope
CONTRACTOR shall describe procedures to be employed and identify parties
responsible for the traffic-related various tasks and activities including but not
limited to:
Compiling and consolidating information relating to movements of freight to
and from the jobsite;
Conducting port survey;
Conducting a marine survey
Arrange and coordinate cargo movements at marshalling yards and points
of shipment worldwide;
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Obtaining charter and/or line tonnage for the transportation of freight to
control and operate an economic and efficient service;
Contracting and monitoring freight forwarders;
Arranging for all required export/import and shipping documentation;
Ensuring proper and expedient customs clearance;
Maintaining proper and expedient customs clearance;
Monitoring contracts with a traffic content;
Keeping all participants informed of freight and vessel movements;
Maintaining costing records and schedules;
Contracting and supervising cargo handling Sub-contractors;
Maintaining OS&D records and arranging for processing of claims;
Specifications for export boxing.
3. Assembled Units
All equipment covered by any resulting award shall be shipped in assembled
units consistent with good shipping practice. When items must be
disassembled for shipment they shall be match marked. All units and their
containers shall be piece marked and show the award and item number.
Machined and other unpainted surfaces shall be fully protected from impact
and weather damage with all holes and nozzles plugged or covered.
Protection provided shall be suitable for extended outdoor storage.
4. Contractor Departmental Interfaces
Contractor shall define all interfaces between its traffic department and the
various other functions within its organization (engineering, procurement, legal,
etc.) describing the flow and content of information across each interface.
5. Traffic Management
To adequately define the scope of traffic management efforts, Contractor shall
identify:
a. The various parties who will be interfacing within each effort, and
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b. By means of schematic presentation, the various possible worldwide freight
routes (air, land, and sea) to project Site from which will be selected the
most time effective for each shipment.
6. Traffic Documents
Contractor shall identify, by description of format and content and by definition
of preparation responsibility, all traffic-related documents to be employed on
the project including but not limited to:
Purchase Order;
Pro Forma Invoice;
Vendor's Commercial Invoice and Certificate of Origin;
Vendor's Packing List;
Export Declaration;
Consular Certification;
Ocean Bill of Lading;
Ships or Planes Manifest;
Stowage Plan;
Air Waybill;
Insurance Declaration;
Notice of Claim;
Overage, Shortage or Damage Report;
Container Content List;
Master Voyage Summary Report;
Weekly Shipping Schedule;
Various Communications.
7. Freight Forwarders (Forwarding Agents)
In selecting forwarding agents for this project, CONTRACTOR shall:
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a. Comply fully with the applicable portions of Subcontracting requirements
(See Section III C of this instruction);
b. Define duties and responsibilities of each forwarding agent vis-a-vis the
responsibilities of its own traffic department.
8. Insurance
CONTRACTOR shall define the responsibilities, function and interfaces within
its own traffic department for executing procedures set forth in Project
Instruction 10 Finance and Insurance, Section D.
9. Customs
CONTRACTOR shall define the duty status of imported equipment and
materials, describe necessary custom documents and processing thereof, and
define areas of interface between Customs, Company and Contractor.
10. Flow of Freight and Documentation
CONTRACTOR shall outline (using schematic presentation) the flow of freight,
documentation, responsibilities, and interfaces related to transporting
equipment and materials from source to Site.
F. Spare Parts
This section addresses specific portions of procurement relating to Contractor's
responsibilities for spare parts, and in particular, those of Category III - Parent
Equipment Spares. (Contractor shall appoint a spare parts coordinator who shall
be held accountable for the satisfactory discharge of these responsibilities which
shall take precedence over any other of the coordinator's assigned duties).
1. Definitions
a. Category I - Designated Spares
Spare parts required by EMPLOYER - provided pursuant to Basic Design
Specification/General Engineering Specification and special operating
maintenance tools not within the scope of the parent equipment purchase
order.
b. Category II - Construction Spares
Required for putting equipment in order immediately prior to turnover to
EMPLOYER. (As such items will be replacements for those damaged/lost
by Contractor or its subcontractor during construction, Contractor shall note
PAGE 26 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
that it is not Company's intent to support Contractor's activities by providing
said items from Company's stock).
c. Category III - Parent Equipment Spares
Spares (other than those items of Category I) which are required to support
one or two years of continuous operations. Items so included are those:
Subject to normal wear, erosion, or corrosion;
Critical to equipment/facilities operations;
Subject to breakage during normal inspection/maintenance.
All parent spare parts will be tagged with EMPLOYERs stock code
numbers and identified in a separate sequence of purchase order numbers.
CONTRACTOR will provide priced purchase orders for all spare purchase
orders.
d. Category IV - Bulk Material Spares
Bulk materials intended for warehouse stock including such items as:
Electrical material - conduct, cable, fittings, etc.
Piping material - pipe, valves, fittings, etc.
Instrumentation material - cable, tubing, etc.
2. Responsibilities and Procedural Requirements
CONTRACTOR shall be responsible for procuring all Category I, II, and III
spares as above. Said spares shall be physically present at Site as a
prerequisite for Mechanical Completion. (EMPLOYER shall be responsible for
procuring all Category IV spares.)
Accordingly, CONTRACTOR shall develop and review with C EMPLOYER
procedural mechanisms needed to discharge Contractor's responsibilities.
(Contractor shall address, in particular, soliciting/receiving Category III spare
recommendations/ quotations concurrently with quotations for parent
equipment items). Said mechanisms shall cover the following:
Reviewing inquiries to vendors to ensure coverage regarding spare parts
recommendations/quotations;
PAGE 27 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
Follow-up with vendors for timely spare parts recommendations, quotations,
and delivery times;
Tabulating vendor recommendations and quotations for spares;
Reviewing said recommendations and compiling from them consolidated
lists of interchangeable and frequently occurring parts;
Forwarding spare parts recommendations for Company review on an "as-
soon-as-available" basis;
Controlling spare parts procurement status and reporting same via the
Materials/Equipment Status Report (M/ESR) and the Spare Parts Control
Log (SPCL);
Ordering, expediting, receiving, and storing all spare parts for which
Contractor is responsible.
3. Category III - Spare Parts Selection Criteria and Considerations
Following criteria and considerations shall form the basis from which
Contractor reviews its own spare parts queries, evaluates vendor
recommendation/quotations, and develops recommendation summaries for
EMPLOYER. When needed, the basis shall be suitably altered to
accommodate additional equipment and/or criteria.
a. Equipment Spare Part Selection Criteria
1. Equipment Requiring One Year Operational Support
Items contained in Exhibit 5-1 as follows:
Mechanical Equipment (excluding A.7, 10, 14, 15, 16)
Electrical Equipment
Instrumentation
2. Equipment Requiring Two Year Operational Support
Items contained in Exhibit 5-1 as follows:
Mechanical Equipment (only A.10, 14, 15)
PAGE 28 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
b. Spare Parts Considerations
Criticality of equipment item, process unit, etc.;
Sources of parts supply and means of transportation vis-a-vis plant
location;
Delivery lead times required for parts;
Sparing philosophy for equipment components;
Possible parts stock consignment with major vendor(s).
4. Purchase Inquiry Requirements for Spare Parts
a. Inquiry Content
Delivery Date* for all requested complete parts lists, recommendations and
quotations for special tools and/or Category III spare parts including firm
(90-day validity after receipt of order) commitments for the recommended
spares;
Required number of spare part quotation copies to be submitted with
vendor proposals;
EMPLOYER's equipment number list.
* Contractor shall use its best efforts to cause bidders to include this
information with their bids for the parent equipment. In any event,
quotations for designated spares must be included with parent
equipment bid receipt.
b. Instructions to Bidders
Submit, using EMPLOYER's equipment number list, the parent item name
and description for which a spare part is recommended.
For each equipment item provide a complete parts list or assembly drawing
featuring for each recommended spare part:
- Description (including material) and vendor serial/prime source
numbers;
- Unit and shipping weights;
PAGE 29 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
- Identification as either specialty or stock and if the latter, location
where stocked and delivery times for normal and emergency
situations.
Provide composite list of spare parts replacements detailing the frequency
with which recommended spare parts occur within the vendor's equipment
items and the number and nature of such parent items to be supplied by
the bidder.
Specify the quantity, unit price, and total price of each recommended spare
part plus target scheduled delivery date(s). (Said date(s) should preferably
be concurrent with parent equipment delivery date(s) and in no
circumstance, later than six weeks prior to unit mechanical completion).
5. Recommended Spare Parts Summaries
Within fifteen (15) days of receipt of recommendations/quotations, Contractor
shall prepare and present to EMPLOYER for review and modification
recommended spare parts summaries as follows:
Summary by hardware group of each vendor's recommendations to
provide a total for each identical spare part recommended. Said
compilations shall reflect Contractor's considered judgment regarding
completeness of coverage for spare parts requirements.
Copies of the selected vendor's recommended spare part quotations with
relevant Contractor remarks or recommendations.
Estimate of the probable need to replace the parts, and an assessment of
their interchangeability.
6. Spare Parts Procurement Control
CONTRACTOR shall ensure that spare parts requirements have been
addressed for each piece of parent equipment, and where spares are required,
to rigorously control their procurement.
CONTRACTOR shall prepare a Spare Parts Control Log (SPCL) which,
following initial release, shall be issued monthly or more often per EMPLOYER
direction. Although final development of the SPCL tabulation format will
require EMPLOYER consultation, following are the minimum required
components:
Parent equipment purchase order number for every piece of equipment
whether or not spares are required,
PAGE 30 OF 38
DATE: JULY 11, 2009
5. PROCUREMENT
Description of parent equipment item and equipment item number,
Equipment vendor,
Indication whether or not spare parts are required,
Description of recommended spare part with vendor serial number and
prime source number,
Dates of receipt of vendor recommendation and subsequent transmittal of
the summary for review by EMPLOYERs Project Manager,
Date of summary return from EMPLOYER,
Order number and placement date for spare part,
Original and revised promised delivery dates,
EMPLOYER stock code.
PAGE 31 OF 38
EXHIBIT 5-1
PAGE 1 OF 5
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-1
EQUIPMENT/MATERIAL CATEGORIES
REQUIRING SOURCE APPROVAL
A. Mechanical Equipment
1. Atmospheric Tankage
(including internals)
a. Storage Tanks
b. Bins
c. Atmospheric Reactors
d. Kettles
2. Blowers and Fans
a. Axial
b. Centrifugal
3. Compressors
a. Axial
b. Centrifugal (itemize by
Service/Type)
c. Reciprocating (itemize by
Service and HP)
d. Special
4. Forming, Packaging and
Proportioning Equipment
a. Bagging Machines
b. Batching Machinery
c. Box Forming Machinery
d. Briquetting Machines
e. Compactors
f. Crushers, Grinders and
Shredders
g. Extruders
h. Pelletizers
i. Printing Equipment
j. Thermoforming Equipment
k. Weighing Equipment
5. Heaters (including internals) and
Stacks
a. Boilers (itemize by Type
and Service)
b. Electric Furnaces
c. Flare Stacks
d. Free-Standing Steel
Stacks
e. Process Heaters (itemize
by Type and Service)
f. Rotary Kilns
g. Special Features
h. Vertical Kilns
PAGE 32 OF 38
EXHIBIT 5-1
PAGE 2 OF 5
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-1
6. Heat Exchange Equipment
a. Air Cooled Heat
Exchangers
b. Barometric Condensers
c. Cooling Towers
d. Dryers
e. Evaporative Coolers
f. Shell and Tube Heat
Exchangers
g. Tank Heaters
h. All other Heat Exchangers
7. Marine Technical Equipment
a. Bollards
b. Buffers
c. Capstans
d. Cleats
e. Couplers
f. Dolphins
g. Gangways
h. Hoists
i. Hose
j. Loading Arms
k. Single Buoy Mooring
l. Mechanical Drivers
(including Drive Trains and
Gearing)
m. Engines (itemize by Type &
HP)
n. Expanders (itemize by Type
& HP)
o. Turbines (itemize by Type &
HP)
8. Mechanical Handling Equipment
a. Catalyst Handling
Equipment
b. Conveyors and Elevators
c. Cranes and Hoists
d. Drag Lines
e. Travelling Grates
9. Packaged Process Equipment
a. Blending Units
b. Desalters
c. Inert Gas Generators
d. Refrigeration Plants
e. Sulfur Plants
f. All Others
PAGE 33 OF 38
EXHIBIT 5-1
PAGE 3 OF 5
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-1
10. Pressure Vessels (including
internals)
a. Convertor
b. Drums
c. Reactors
d. Storage (Pressure)
e. Towers
11. Pumps
a. Centrifugal (itemize by
Service)
b. Cryogenic
c. Proportioning (itemize by
Service)
d. Rotary
e. Special Services
B. Separating and Mixing Equipment
1. Agitators and Mixers
2. Centrifuges
3. Cyclones
4. Dispersers
5. Dust Collectors and Filters
6. Mills (all)
7. Precipitators
8. Scrubbers
9. Skimmers
10. Vibrating Screens
C. Special Plants
1. Caustic and Chlorine Cells
2. Hydrochloric Acid
3. Phosphoric Acid
4. Sulfuric Acid
5. All Others
D. Waste Treatment Equipment
1. Disposal System
2. Incinerators
3. Separators API
4. Filters
E. Water Treatment Equipment
1. Chlorinators
2. Dearerators
3. Feeders
4. Filers
5. All Others
PAGE 34 OF 38
EXHIBIT 5-1
PAGE 4 OF 5
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-1
F. Vacuum Equipment
1. Ejectors
2. All Others
G. Electrical Equipment/Materials
1. Circuit Breakers (itemize by
Voltage
2. Conduit and Fittings
3. Distribution Feeders
4. Fire Alarm and Paging
Equipment
5. Generators (itemize by KV
Rating and Voltage)
6. Grounding Cable and Devices
7. Lightning Arrestors
8. Main Switch Panel
9. Motors (itemize by Voltage)
10. Push Buttons and Relays
11. Starters
12. Switches
13. Telephone and
Intercommunication Equipment
14. Transformers and Transformer
Substations
15. Warning Devices (Bells,
Gongs, Klaxons, etc.)
H. Instrumentation
Equipment/Materials
1. Instruments Local (itemize by
Type)
2. Instruments Panel Board
3. Instrument Panel Board Only
4. Relief Control Valves
5. Stream Analyzer
6. Distributed Control System and
Components
I. Insulation and Lining Materials
1. Castable Linings
2. Equipment Insulation (Cold)
3. Equipment Insulation (Hot)
4. Piping Insulation (Cold)
5. Piping Insulation (Hot)
6. Refractories
7. Fireproofing
PAGE 35 OF 38
EXHIBIT 5-1
PAGE 5 OF 5
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-1
J. Pipe and Piping Materials
1. Aluminum
2. Carbon Steel
3. Cast Iron
4. Ceramic
5. Copper
6. Glass
7. High Alloy
8. Large Ducts
9. Lead
10. Lead Lined
11. Plastic
12. Plastic Lined
13. Reinforced Concrete Pipe
14. Rubber
15. Rubber Lined
16. Transite
17. Pipe Hangers, Rollers, Etc.
(Excludes Major Support
Structures)
18. Valves, Fittings, Flanges (All
Materials And Types)
19. Expansion Joints
k. Other Equipment/Materials
(Not above)
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PAGE 38 OF 38
EXHIBIT 5-3
PAGE 1 OF 1
DATE: JULY 11, 2009
PROCUREMENT
EXHIBIT 5-3
LISTING OF QUALIFIED SUBCONTRACTORS
PAGE 1 OF 4
DATE: JULY 11, 2009
6. MATERIAL CONTROL
I. OBJECTIVE
This instruction covers the requirements of CONTRACTOR'S material control as
follows:
Bulk Materials,
Field Material Control,
Equipment Protective Maintenance,
Surplus Materials.
A. Bulk Materials
Prior to initiating bulk material purchases, CONTRACTOR shall submit for
EMPLOYERs review and approval its proposed home office bulk material control
procedures for the project. Said procedures, in conjunction with CONTRACTOR's
field material control procedures, shall fully address limitation of underruns in
orders for all bulk materials thermal insulation, electrical, piping, etc., as follows:
1. Upon EMPLOYER approval of the respective portions of the Control Estimate,
Contractor shall place purchase orders in compliance with Site material
requirements. Said purchase orders shall contain reasonable allowances for
wastage and loss.
2. CONTRACTOR shall continuously compare ordered, on hand, and actually
required quantities (as per process design drawings) and shall immediately
undertake corrective action to preclude material shortages and surpluses.
CONTRACTOR shall summarize and issue monthly (or more often if required
by EMPLOYER) information generated by this monitoring in the form of bulk
material status reports.
3. Contractor shall supplement the continuous monitoring effort in II.A.2 with
formal material takeoffs reports and formal summaries when Project
engineering is 50% and 90% complete. The requested information is to verify
the state of the bulk material which shall be used in the preparation of the first
costs estimates of the Project
1
.

1
PAGE 2 OF 4
DATE: JULY 11, 2009
6. MATERIAL CONTROL
B. Field Material Control
Prior to initiating purchases of bulk materials and engineered equipment,
CONTRACTOR shall submit for EMPLOYERs review and approval its
recommended field material control procedures (if applicable). Said procedures
shall completely define field or warehouse material control activities, (particularly
for materials or equipment requiring special attention) from receipt to final
disposition, and shall satisfy following minimum requirements:
1. Receiving and Inspection (if applicable)
a. Immediately upon receipt of materials and/or equipment at Site,
CONTRACTOR shall perform inspections to establish what has been
received and assess the condition thereof. Inspections of large equipment
or technically complex items shall be undertaken by CONTRACTOR's field
engineering function.
b. CONTRACTOR shall subsequently prepare material and/or equipment
receiving reports to completely identify the items and their disposition.
Overages, shortages, and damaged items shall be noted in a separate
report.
2. Warehousing, Stock Records, and Inventory Control
a. All stored materials shall be properly segregated, identified, marked,
tagged, and protected from physical damage, weather, and theft. It should
be noted that EMPLOYER will not provide dedicated security on Site for
any material loss protection or other Project specific purpose, and that any
requirements CONTRACTOR determines are required are to its account
and under its control. Any security measures or procedures
CONTRACTOR intends to provide will need to be submitted for
EMPLOYERs review and approval.
b. Stock control sheets (e.g., Kardex, Bar Coding) shall be properly
maintained for unallocated materials in storage and shall reflect receipts
and issues on a daily basis. Periodic checks shall be undertaken to verify
actual physical inventory against stock records. Frequency of said checks
shall be determined by EMPLOYER's Project Manager.
c. All material issues shall be made only by proper requisition/transfer
documentation which must include:
Cost coding,
Field planning work order number,
Authorization.
PAGE 3 OF 4
DATE: JULY 11, 2009
6. MATERIAL CONTROL
d. All returns to Vendors and deliveries to or withdrawals from scrap and
salvage yards shall require the same degree of control as material issues.
e. CONTRACTORs field material control system will describe how all
material issued from warehouse will be tracked/controlled in the field
(includes equipment and all bulks, i.e., valves, pipe spools, cable reels,
etc.) until physically installed in field. System will define protection, storage,
location, and responsible parties for each of the Material Control
functions/activities, including removal of equipment, material or tools for
testing and/or repair.
C. Equipment Protective Maintenance
Prior to receipt of processes equipment, CONTRACTOR shall submit for
EMPLOYERs review and approval its proposed procedures for adequately
protecting and maintaining project equipment from date of Site arrival until its final
installation. Minimum requirements for these procedures follow:
1. Responsible Party (if applicable)
CONTRACTOR shall identify by name the person who will be responsible for
maintaining each equipment. Said responsibility will cover the entire period
from receipt through construction completion. CONTRACTOR's field
engineering function shall audit on a regular basis the performance of these
responsible parties.
2. Program Content
a. CONTRACTOR's protective maintenance program shall include but not be
limited to:
Periodically turning shafts in rotating equipment,
Checking the lube oil levels and cleanliness,
Temporary installation of lube mist systems during transit, site storage,
and while placed waiting for installation of ancillary hardware,
Checking equipment requiring desiccants and/or inert gas blankets,
Verifying dry storage and/or controlled environment requirements of
instruments and electrical equipment,
Verifying space heater hookup in electrical motors,
PAGE 4 OF 4
DATE: JULY 11, 2009
6. MATERIAL CONTROL
Storage/protection of relief valves, control valves, hand valves,
electrical junction boxes, cable, and other project hardware requiring
prudent care and custody,
Maintaining protective covers or disks on flange surfaces,
Protection of equipment and continuance of protective maintenance of
equipment setting on permanent location, while continuing construction
of ancillary facilities, up to checkout and handover of equipment and
facilities to EMPLOYER.
b. All protective maintenance functions shall be logged to include date,
signature of responsible party, and inspection comments and action.
D. Surplus Materials
CONTRACTOR's proposed procedures for disposal of surplus materials shall be
submitted to EMPLOYER's Project Manager for review and comment.
CONTRACTOR shall amend the procedures as EMPLOYER's Project Manager
deems necessary for compliance with EMPLOYER Requirements.
CONTRACTOR shall promptly advise EMPLOYERs Representative for a decision
when there are surplus for all materials and equipment.
PAGE 1 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
I. OBJECTIVE
This instruction addresses Project Document Control requirements to be satisfied by
Contractor.
CONTRACTOR shall provide copies of indexes for all CONTRACTORs manuals,
standard drawings, specifications, and procedures in order to know in a preliminary
way the scope and characteristics of the Contractors documents management
system based on its experience in the development of similar projects. Confidentiality
of these documents is according to number III E Proprietary Information, of the
Project Instruction 7 Document Control.
CONTRACTOR shall provide these documents as part of the Information
Management Plan, of the Project Execution Proposal described in Attachment 19
(Volume 1) of the Information to Bidders, so that EMPLOYER knows in a preliminary
way the scope and characteristics of the CONTRACTORs documents management
system based on its experience in the development of similar projects.
Such information will be revised by the EMPLOYER, and will be used as a reference
to verify the planning and the Project activities progress, and to confirm the
deliverables comply with the CONTRACTOR's standards and good practices
1
.
A. Construction Drawings
1. Drawing Format and Control
a. CONTRACTOR shall submit, for EMPLOYER's review and comment, its
standard format(s) for every type drawing it proposes using for the Work.
Said formats shall be modified as necessary to comply with EMPLOYERs
specific requirements. CONTRACTOR shall not produce drawings for the
Work in any other format.
b. Drawings shall be distributed in accordance with Exhibit 1-3 of the Project
Instruction N 1 - Correspondence.
2. Drawing Index
a. CONTRACTOR shall submit for EMPLOYER's review and comment, the
standard index for all drawings. CONTRACTOR shall modify said index as
EMPLOYERs Project Manager deems necessary. CONTRACTOR shall
thereafter properly maintain said index for the life of the project.
PAGE 2 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
b. The drawing index shall serve two functions: it shall be a listing of every
drawing to be produced by Contractor and a control on the progress of
drawings. Accordingly, the index shall clearly indicate:
Title and number of the drawing;
Due date;
Start date and progress;
Completion, approval, release, and revision number and dates;
Engineering discipline and individual responsible.
B. Vendor Prints
1. Procedures
a. Prior to initiating any activity related to receiving and processing drawings,
calculations, and other technical data from Vendors, sub-Vendors,
Supervised Contractors, and subcontractors under its control,
CONTRACTOR shall submit its procedures for Vendor data control for
approval by EMPLOYERs Project Manager (See Project Instruction N 5,
Section III.D.2.c. - Procurement).
b. Said procedures shall require that Vendor data control be the responsibility
of CONTRACTOR's Project team and not of an outside function.
c. The procedures shall comply with the minimum requirements of the
section D.2, hereto.
2. Vendor Print Log
a. Contractor shall develop and maintain a Vendor print log which shall
accurately index and control each technical document as in B.1.a above
and shall be periodically submitted for EMPLOYER's review and
comments.
b. Said log shall be updated and issued monthly, or more frequently as
directed by EMPLOYERs Project Manager, in accordance with Exhibit 1-3
of the Project Instruction N 1 - Correspondence.

1
Questions 115 and 116 Round 3
PAGE 3 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
C. As-Built Drawings (as applicable)
CONTRACTOR shall prepare as-built drawings reflecting field modifications to
engineering flow diagrams (P&IDs), electrical one-line diagrams, electrical
schematic connection and interconnecting wiring diagrams, loop diagrams,
dimensioned equipment layouts, and drawings including Vendor's and
Subcontractor's drawings and diagrams of all underground installations and other
work not normally visible such as vessel internals. Project Record Books,
Equipment Reference File, and Operating Instructions shall all reflect as-built
conditions (See Project Instruction N 18 Compilation of Project Data).
All of these drawings have to comply the minimum requirements mentioned in the
section D.2, below.
The CONTRACTOR must also submit the plans as built following the completion
of the construction and installation works
2
. As built documentation of the existing
facilities of the refinery will be available for the Successful Bidder at the beginning
of the Contract
3
.
D. Electronic Files
1. Recommendations and Procedures
CONTRACTOR shall submit for EMPLOYER's review and comment the
following:
CONTRACTOR's recommendations regarding the extent of electronic files
for drawings and other documents based on EMPLOYER's drawing
requirements, project logistics, and Contractor's experience.
CONTRACTOR's proposed procedures for electronic files including
preparation, distribution, and control, consistent with the recommendations
above and the requirements of D.2.
2. Minimum requirements
CONTRACTOR's procedures shall address the following minimum
requirements:
a. Electronic File Indices
An index shall be prepared for the overall plant and for each design
specification unit or system. The index shall then itself become an

2
Question 207 Round 1
3
PAGE 4 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
electronic file and will become the framework for compilation and retention
of the electronic files for the overall plant and each design specification.
b. Documents for Electronic Files
Following are typical documents which shall be included in the electronic
files and indexed for the overall plant and individual design specification
units or systems:
Overall Plant
Overall plot plans with elevations and coordinates;
Overall site development drawings;
Plant process and utility flow diagrams;
Plant equipment list identified by design specifications,
EMPLOYER's item number, and descriptions;
Overall environmental design criteria including all government
requirements, approval procedures, testing methods, etc.
Units or Systems
Plot plans;
Process and utility flow diagrams including electrical one-lines;
P&ID's with pipes classification sheets;
All system diagrams;
Plans of principal pipe racks and all underground utilities and
systems;
Unit or system equipment distribution by EMPLOYER's item
number and descriptions;
Major equipment (heaters, boilers, pressure vessels, compressors,
etc.), Vendor drawings, specifications, and data sheets including
those for all internals;
Instrument panel layouts;
DCS configuration and connection diagrams;
PAGE 5 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
Foundation and piling plans, foundation details for major
equipment, buildings, and structures;
Building plans and elevations;
Major structure (non-building) plans and elevations.
c. Electronic File Specifications
All electronic files of as built drawings completed in electronic format
shall be provided in either 3-D CAD files with all attributes, at a minimum
as specified by EMPLOYER.
Drawings shall be managed using a database system with integrated
graphic platform (PDMS
TM
or similar). All the drawing, including the ones
from the sub contractors and vendors shall be elaborated and issued using
the same system.
The FEED-EPC CONTRACTOR shall provide to the EMPLOYER, at the
beginning of the FEED Phase, the software packages and at least three
licensees in order to allow the EMPLOYER to review the drawings and
diagrams developed by the CONTRACTOR.
The EMPLOYER will communicate the FEED-EPC CONTRACTOR upon
the definition of the offices location where the Engineering and
Construction will take place and where the required licenses will be
installed. It has been foreseen in a preliminary manner that at least one of
the licenses shall be located at the offices of the EMPLOYER
4
.
d. Electronic File Distribution
Distribution of all electronic files shall be in accordance with Exhibit 1-3 of
the Project Instruction N 1 - Correspondence.
E. Proprietary Information
1. EMPLOYER Information
CONTRACTOR shall submit, for EMPLOYER's review and comment, its
standard procedures for handling proprietary information of others. Said
procedures shall be modified by CONTRACTOR to comply with C
EMPLOYER requirements and shall be subsequently applied by
CONTRACTOR to:

4
PAGE 6 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
Safeguard all proprietary information supplied to it by EMPLOYER for the
prosecution of the Work, and return same to EMPLOYER at the
completion of the Work;
Disclose to subcontractors and Vendors, by means of properly executed
confidentiality agreements, proprietary information necessary for the
prosecution of the Work.
2. Upon EMPLOYER's request, CONTRACTOR shall also enter into
confidentiality agreements with third parties to use the proprietary information
of such third parties in prosecution of the Work.
It is clarified that the EMPLOYER requirement is to provide copies of indexes of
all CONTRACTORs information aforementioned, in order to know in a preliminary
way the scope and characteristics of the CONTRACTORs documents
management system based on its experience in the development of similar
projects. Confidentiality of these documents is according to number III E
Proprietary Information, of the Project Instruction N 7 Document Control.
Such information will be revised by the EMPLOYER, and will be used as a
reference to verify the planning and control of the Project activities, and to confirm
the deliverables comply with the CONTRACTOR's standards and good practices.
The requested information shall be submitted as part of the Information
Management Plan of the Project Execution Proposal described in Attachment 19
of the Information to Bidders. Such proposal shall be submitted to the EMPLOYER
as a requirement for the Contract Signature.
F. File System
1. File Index
CONTRACTOR shall submit, for EMPLOYER's review and comment, its
standard project file index. Said index shall be modified as deemed necessary
to comply with EMPLOYER requirements and project files shall be maintained
in accordance with the index. CONTRACTOR will provide and maintain said
index as an electronic file and update/issue it on a monthly basis, or more
frequently as directed by EMPLOYERs Project Manager, in accordance with
Exhibit 1-1 to 1-3 of the Project Instruction N 1 - Correspondence.
2. File Access
CONTRACTOR shall ensure reasonable access by EMPLOYER to
CONTRACTOR's files. Where CONTRACTOR deems that such access would
jeopardize proprietary file information, Contractor shall so advise
PAGE 7 OF 7
DATE: JULY 11, 2009
7. DOCUMENT CONTROL
EMPLOYERs Project Manager in writing, identifying the sensitive items for
EMPLOYER's further consideration.
G. Documentation
1. Conference Notes
a. CONTRACTOR shall submit for EMPLOYER's review and comment its
standard conference notes format for documenting all meetings.
CONTRACTOR shall subsequently modify said format as EMPLOYERs
Project Manager deems necessary to comply with project requirements.
b. Said conference notes shall be action/responsibility oriented, identifying:
Each item (specifically defined) requiring action,
The person (by name) responsible for the action,
When the action required shall be completed.
c. Within two (2) working days following all CONTRACTOR meetings with
EMPLOYER or with Supervised Contractors, subcontractors, or with
Supervised Contractors, subcontractors, or Vendors, CONTRACTOR
shall prepare and issue the conference notes in accordance with Exhibit
1-1 to 1-3 of the Project Instruction N 1 - Correspondence.
2. Correspondence Log
CONTRACTOR shall develop for EMPLOYER approval a log for registering
transmission and receipt of all job-related correspondence. Said log shall be
arranged both by subject and chronology, and shall clearly indicate all
originators and addresses. It shall be presented for review when requested by
EMPLOYER's Project Manager. Said log shall be provided and maintained in
electronic format, and updated and issued on a weekly basis in accordance
with Exhibit 1-3 of the Project Instruction N 1 - Correspondence.
3. Telephone and Email Documentation
As set forth in Project Instruction N 1, Section III, all job-related telephone
queries, agreements, and instructions shall be properly documented. Emails
have to be controlled and distributed in accordance with requirements of
Appendix 1-3 of the Project Instruction N 1 Correspondence.
PAGE 1 OF 4
DATE: JULY 11, 2009
8. CHANGE CONTROL
I. OBJECTIVE
This instruction addresses requisites of Change control throughout the life of the
project. PMC has to revise the CONTRACTORs Change Control Procedures for
compliance, and provide EMPLOYERs Project Manager with the analysis and
recommendations so that some actions are improved and/or rectified.
II. REQUIREMENTS
Following are basic control requirements of Change Orders development and
processing for this project:
A. Procedural
At the Contract Signature, CONTRACTOR shall submit for EMPLOYERs review
and comment its standard procedures for processing Changes including
schematic presentations of change document flow. CONTRACTOR shall then
modify these as necessary to comply with EMPLOYER requirements and
document the Project procedures. Said procedure shall address:
Change proposal timing,
Change proposal content,
Change document distribution and authorization,
Change order monitoring and reporting.
PMC has to check said procedures and provide the EMPLOYER with the
respective recommendations for the improvement and/or correction to certain
actions.
B. Timing
1. Within seven (7) calendar days of receipt of EMPLOYER's request for a
Change proposal, CONTRACTOR shall submit said proposal. Should
Contractor be unable to comply with this requirement, it shall promptly advise
EMPLOYER's Project Manager substantiating the reason(s) for delay and
advising of the date when said proposal shall become available.
PMC has to monitor the CONTRACTOR for the compliance of the
requirements of the EMPLOYER.
PAGE 2 OF 4
DATE: JULY 11, 2009
8. CHANGE CONTROL
2. For those situations where CONTRACTOR wishes to initiate a Change,
CONTRACTOR shall advise EMPLOYER in writing prior to expending any
work hours in estimating said Change.
PMC has to check the CONTRACTORs Change Proposals for complying with
the requirements and validity of the EMPLOYER and at the same time it has to
provide EMPLOYERs Project Manager with the recommendations for its
disposition or approval.
C. Change Proposal Content
The Contractor's Change proposal (submitted as a Change Order draft) shall
contain, as a minimum, the following information:
1. The Proposal Initiator (EMPLOYER or CONTRACTOR)
2. Reason(s) for Change (operability, maintenance, safety, environmental,
engineering or construction errors by others, etc.).
3. Description of the Change with respect to facilities and services.
4. Impact on the Contract Price by reference to cost changes of specific
components as directed by EMPLOYER's Project Manager. Said components
shall include:
a. Home and branch office costs,
b. Direct material and labor costs,
c. Subcontracts,
d. Indirect field charges,
e. Fee
5. Impact on Target Completion Date with supporting documentation.
6. Impact on the Project's utilities or process requirements, as applicable.
7. Definition of any impact upon CONTRACTOR's and Licensors guarantees.
8. Definition of the latest date for Company approval of the Change without
affecting Target Completion Date.
PAGE 3 OF 4
DATE: JULY 11, 2009
8. CHANGE CONTROL
PMC has to check the CONTRACTORs Change Proposals for complying with the
requirements and validity of the EMPLOYER and at the same time it has to
D. Distribution and Authorization
Following specific distribution and authorization requirements are to be observed:
1. Distribution - All Change documents, including both Change proposals and
executed change authorizations, shall be distributed as per Exhibit 1-3 of the
Project Instruction N 1.
2. Authorization - Following receipt of CONTRACTOR's Change Proposal,
EMPLOYER shall critically review said proposal. Should EMPLOYER concur
with the proposal, a formal Change authorization will be executed by
EMPLOYER and CONTRACTOR, with the latter released to proceed
immediately with the Change. Changes so authorized will be deemed to be
all-inclusive in all respects. Subsequent claims based on the "accumulated
impact" of many or all changes previously authorized will not be recognized. In
case the EMPLOYER does not implement the proposed change, the
CONTRACTOR has to be compensated only for the proposal preparation cost
as stated in II. C. 4.f aforementioned.
PMC has to monitor the CONTRACTOR for complying with the EMPLOYERs
requirements.
E. Monitoring and Reporting
CONTRACTOR shall maintain a Change Orders summary which shall be
submitted monthly to EMPLOYER's Project Manager or more frequently if
EMPLOYER requires. Said summary shall include, as a minimum, the following
information in tabular format:
1. Change proposal number and brief description,
2. Date Change requested,
3. Date submitted to EMPLOYER,
4. Date approved or rejected by EMPLOYER,
5. Disposition (approval or rejection),
6. Impact on Control Budget and Target Completion Date,
7. A preliminary cost estimate of each pending Change.
PAGE 4 OF 4
DATE: JULY 11, 2009
8. CHANGE CONTROL
PMC has to check the CONTRACTORs Change Proposals for complying with the
requirements and validity of the EMPLOYER and at the same time it has to
PAGE 1 OF 6
DATE: JULY 11, 2009
9. PROJECT SPECIFICATIONS
I. OBJECTIVE
This instruction has as objective to address requirements for CONTRACTOR-
prepared Project specifications as follows:
Basic Design Specification, which for TRM Project are entitled Basic Design
Packages (BDP)
General Engineering Specifications (usually common for all BDP Packages)
Supporting Calculations
Construction Specifications (usually common for all BDP Packages)
EMPLOYER will identify the GES to be used in the global Project development or
early in the BDP preparation period. Those GES shall be provided by FEED-EPC
CONTRACTOR, to be used during the Project activities, a whole set (printed and
electronic files) of these GES shall be given to the EMPLOYER Project Manager.
CONTRACTOR shall submit, at Agreement Signature, for EMPLOYERs review and
comment its standard procedures for preparing project specifications. Said
procedures shall be subsequently modified as EMPLOYERs Project Manager deems
necessary to satisfy project requirements.
A. Basic Design Specifications
Following are minimum requirements for Basic Design Specifications where
Contractor is required to prepare said specifications.
1. General - Separate process design information is to be developed for the
selected and alternative designs. (Design calculation requirements are
covered in Section III.C). Outline, format, and table of contents will be subject
to EMPLOYER approval prior to CONTRACTOR beginning preparation of
Basic Design.
2. Specification Contents
a. Description of facilities
b. General information and instructions applicable to all design specifications
(e.g., basic engineering design data).
PAGE 2 OF 6
DATE: JULY 11, 2009
c. General engineering specifications covering all applicable areas of detailed
engineering design (e.g., piping, pressure vessels, etc.)
d. Process flow diagrams (PFD) for each system showing flow sequence,
quantity, and stream composition at all interfaces.
e. Piping and instrument diagrams (PI&D) showing flow sequence in detail
and specifically showing:
All process pipes and valves including their size, flange rating, material
and corrosion allowance, thermal insulation, and steam heating
requirements;
All equipment with item number(s) and the following information:
Drums and towers dimensions and design temperature and pressures;
Exchangers duty and surface areas;
Furnaces duty by service and heat fired;
Pumps
rate, Pressure and specific gravity at normal
conditions;
Control valves DP, Pressure and air failure action;
Compressors rate, MW, GHP, inlet and outlet conditions;
Safety valves set pressure;
Instrumentation; Connections to Safety and Utility Systems;
Normal operating temperatures and pressures;
Utility rates (normal and maximum); Battery limit temperatures, pressures,
and flow rates for feed and product streams.
f. Specifications for all process equipment including dimensions or
capacities, construction materials, corrosion allowances, and complete
definition of special or unusual features. CONTRACTOR may use its
standard engineering specification sheets to exhibit these data.
g. Full definition of all tie-in points (physical coordinates, etc.).
h. Plot plans and elevation drawings, showing location of process equipment
and elevations.
PAGE 3 OF 6
DATE: JULY 11, 2009
i. Utilities for the entire Plant by individual consumers including normal and
maximum requirements of water (cooling and process), fuel, power, and
steam.
j. Safety and pollution control requirements including any onsite blowdown
drums and water disengaging facilities.
3. Supporting Heat and Material Balance Memoranda
a. Compositions, conditions, quantities and properties of all processes
streams for normal and startup operations if different.
b. Temperature - enthalpy curves or tables for each heat exchangers service
especially where such relationship is non-linear. Dewpoint and bubble
point are to be designated.
4. Supporting Study Memoranda
Pertinent data on any alternate cases or economic studies performed by
Contractor.
B. General Engineering Specifications
CONTRACTOR shall submit, at Agreement Award, for EMPLOYERs review and
comment its standard general engineering specifications. Said specifications shall
subsequently be modified or supplemented as EMPLOYERs Project Manager
deems necessary to meet with EMPLOYER requirements and criteria.
CONTRACTOR's specifications for the Project shall cover all applicable areas of
detailed engineering design, reflecting Job Specification requirements,
government requirements, and industry-accepted practices and procedures for
process Plant engineering/construction. As such, they shall be entirely consistent
with information, directives, and standards produced by state and local
government, trade, and industry organizations. A partial source list of required
codes, specifications and standards follow:
API: American Petroleum Institute
ANSI: American National Standards Institute
ASTM: American Society for Testing and Materials
ASME: American Society Mechanical Engineers
TEMA: Tubular Exchanger Manufacturers Association
PAGE 4 OF 6
DATE: JULY 11, 2009
NACE: National Association Corrosion Engineering
ISA: Instrumentation Society of America
NEMA: National Electrical Manufacturers Association
IEEE: Institute of Electrical and Electronics Engineers
IEC: International Electrotechnical Commission
IES: Illumination Engineering Society
IRI: Industrial Risk Insurers
OIA: Oil Insurance Association
NFPA: National Fire Protection Association
UL: Underwriters Laboratories
FM: Factory Mutual
NFPA 70: National Electrical Code
OSHA: Occupational Safety and Health Administration
CENELEC: Committee of European Normalization Electrotechnique.
ISO: International Organization for Standarization
ARI: Air-conditioning and Refrigeration Institute
AMCA: Air Movement and Control Association
ASHRAE: American Society of Heating Refrigerating and Air-conditioning
Engineering
Other codes used in the refinery industry
For designing the building structures, the Bidder will present its proposal about
regulations, engineering and building standards, for the EMPLOYERs approval,
but the compliance with the national structural standards in force of the
Reglamento Nacional de Edificaciones (National Building Rules) must necessarily
be taken into consideration.
PAGE 5 OF 6
DATE: JULY 11, 2009
Standard E-050; Soils and Foundations
Standard E-030; Seismic-resistant Design
Standard E-060; Reinforced Concrete, these will be complemented with the
rules for structural concrete, regulations and standards of the ACI; the most
demanding requirements shall be taken into consideration.
Standard E-070; Brickwork
Standard E-090; Metallic Structures; these must be complemented with the
AISC-LRFD structural steel standards for high-seismic areas.
PERUVIAN REGULATIONS
The Hydrocarbons Act, Law 26221, and its Regulations. D.S. 051-93-EM, 052-93-
EM, 015-2007-EM.
Where such codes, specifications and standards permit design options,
CONTRACTOR shall not select an option without prior EMPLOYERs approval.
C. Supporting Calculations
Requirements for all Contractor-prepared supporting calculations for both Basic
Design Specifications and other work follows:
1. Basic Design Specification Calculations
a. CONTRACTOR shall provide EMPLOYER with six (6) bound sets of all
final design calculations upon which the Basic Design Specifications and
any alternatives are based. Organization, format, and level of detail shall
be specified by EMPLOYERs Project Manager.
b. Said calculations shall use the English language and international system
of measurements, with certain exceptions as may be permitted/instructed
by EMPLOYER.
2. Other Technical Calculations
a. CONTRACTOR shall provide, as required by EMPLOYERs Project
Manager, all other calculations relating to detailed engineering and various
studies.
b. Said calculations shall also use the English language and international
system of measurements, with certain exceptions which may be
permitted/instructed by EMPLOYER.
PAGE 6 OF 6
DATE: JULY 11, 2009
D. Construction Specifications
At least six (6) months prior to initiating any field construction activity,
CONTRACTOR shall submit for EMPLOYERs review and comment its standard
construction specifications. Said specifications shall subsequently be modified or
supplemented as EMPLOYER's Project Manager deems necessary to comply with
project requirements.
CONTRACTOR's Construction Specifications for the project shall cover all
applicable areas of construction and shall reflect all Job Specification
requirements, all government requirements, and industry-accepted
practices/procedures for processes plants construction. As such, they shall be
entirely consistent with information and directives in the most recent revisions of
all applicable codes, specifications and standards produced by government, trade,
and industry organizations (partial source list provided in III.B.).
CONTRACTOR's Construction Specifications shall be entirely consistent with
Contractor's Overall Construction Plan (See Project Instruction N 12 Overall
Construction Plan).
IV. SPECIFICATION INDEX
A. Contractor shall update and issue as directed by EMPLOYERs Project Manager,
specification indexes of all standard specifications, standard drawings, project
specifications, etc. prepared by CONTRACTOR and applicable to project. Said
indexes shall be distributed in accordance with Exhibit 1-3 (Project Instruction N 1
Correspondence).
B. For Project specifications, the index shall clearly indicate:
Title and number of the specification
Due date
Start date and progress
Completion, approval, release, and revision dates
Engineering discipline and individual responsible
PAGE 1 OF 3
DATE: JULY 10, 2009
10. FINANCE AND INSURANCE
I. OBJECTIVE
This instruction covers the general requirements for:
Accounting/Auditing,
Invoicing,
Code of Accounts,
Cash Flow,
Insurance.
II. REQUIREMENTS
A. Accounting/Auditing
1. CONTRACTOR shall submit its standard cost accounting and audit
procedures for EMPLOYERs review and comment. CONTRACTOR shall
modify these as EMPLOYERs Project Manager deems necessary to comply
with EMPLOYER requirements.
2. Cost accounting procedures shall follow CONTRACTOR's standard account
codes and permit a breakdown into EMPLOYER's code of accounts at the
close of the project by means of an engineering type estimate.
3. CONTRACTOR shall ensure that EMPLOYER's audit privileges under the
Agreement are appropriately extended through all levels of the Agreement and
all subcontracts.
B. Invoicing
1. The CONTRACTOR's invoices shall be submitted in such form and detail as
required by the Employer. Said invoices shall be addressed to the
EMPLOYER and submitted to the EMPLOYER's Project Manager as to
Services and Work performed, attaching the respective justification approved
by the EMPLOYER or its Representative. Review, consideration and payment
of said invoices will be undertaken in accordance with the Contract Agreement
and the EPC Conditions of Contract."
PAGE 2 OF 3
DATE: JULY 10, 2009
C. Cash Flow
1. Within two (2) weeks after FEED-EPC Contract Signature, CONTRACTOR
shall submit, for EMPLOYER's review and approval, a disbursement plan
1
that
will address at least the following:
Dollar value of invoicing by month.
Uncertainties regarding the planned invoicing.
Periods where project cash flow may be crucial to the Contractor, vendors,
and subcontractors.
Assumed lag times between:
- cost incurred by Contractor,
- cost paid by Contractor,
- invoicing by Contractor for reimbursable Costs and Fee,
- payment by EMPLOYER for reimbursable Costs and Fee.
2. CONTRACTOR shall update this plan as necessary when conditions change
materially.
3. CONTRACTOR shall promptly advise EMPLOYER of non-project related
events or developments within the Contractor which can reasonably be
expected to impact on the financial status of this project.
D. Insurance
1. Two (2) months prior to initiating any activity covered by insurance,
CONTRACTOR shall submit for EMPLOYER approval its procedures for
executing the following activities for appropriate insurance category or
categories:
a. Notification to Company of any anticipated or actual claims and
losses/damages affecting the project or Company's property, supported by
cost assessments and documentation.
b. Investigation of all claims, losses, and damages including
preparation/issuance of reports to EMPLOYERs Project Manager. Said
procedures shall be approved before initiating subject activity.

1
Question 117 - Round 3. (It is necessary to follow the instructions of number 18 of the Information to
Bidders to the execution of the Contract.)
PAGE 3 OF 3
DATE: JULY 10, 2009
2. Two (2) months prior to the commencement of field activities, CONTRACTOR
shall submit for EMPLOYERs review and approval, CONTRACTOR's
proposed procedures to minimize any claims and losses or damage to the
project and EMPLOYER's facilities.
PAGE 1 OF 3
DATE: JULY 12, 2009
11. RESPONSIBILITY FOR OTHER CONTRACTS
I. OBJECTIVE
As set forth in the Project Instructions, Contractor shall administer and supervise, in
representation of the EMPLOYER, certain contracts for work relating to, but not
included in, the scope of the Contract. A listing of these other contracts and each
Supervised Contractor (SC) is provided in Exhibit 11-1 below. Said activity and the
performance of each SC listed in Exhibit 11-1 shall be provided by the EMPLOYER
and must be incorporated by Contractor into the overall scope of own project
execution responsibilities to EMPLOYER
1
. This Project Instruction covers general and
specific requirements of such incorporation.
II. RESPONSIBILITIES
A. General
1. Contractor, as supervisor and coordinator of SC activities, shall expand the
definition of its own interface responsibilities with the EMPLOYER to include all
SC relationships.
2. Contractor shall thoroughly review and acquire complete familiarity with
contract documents of each SC. Should Contractor discover any
inconsistencies among said contracts, or between said contracts and the
Contract, it shall immediately advise the EMPLOYERs Project Manager of the
EMPLOYER about these inconsistencies for requiring any action by the
EMPLOYER.
3. Notwithstanding the necessity for resolving possible inconsistencies indicated
in numeral II.A.1, the Contractor shall ensure compliance of all the Project
Instructions. Contractor shall continuously monitor each SC's cost, schedule,
and quality performance, bringing deficiencies to SC's attention and following
up for corrective action. Contractor shall immediately advise the EMPLOYER
about any circumstances of a serious nature.
4. Contractor shall note and comply with requirements of Project Instruction N
15 Measurement of Percentage Completion regarding the progress reporting
of SC activities.
5. Contractor shall include with its Monthly Progress Report, separate summaries
and assessments of each SC's progress and performance.
6. Contractor shall receive, review, countersign, and transfer to the EMPLOYER
all SC notices relating to SC's contract provisions including but not limited to:
a. Dates of Mechanical Completion and Acceptance,

1
PAGE 2 OF 3
DATE: JULY 12, 2009
11. RESPONSIBILITY FOR OTHER CONTRACTS
b. Strikes and Force Majeure,
c. Variations in project conditions,
d. Intention to terminate work suspended.
B. Specific
Contractor's specific responsibilities regarding SC surveillance, coordination, and
direction are as follows:
1. Time Management - Contractor shall include within its time management
activities:
a. Reviewing each SC's work program for conformance with the total project
schedule, and with EMPLOYER's prior concurrence, effecting all
necessary improvements.
b. Ensuring an overall SC cognizance of any project developments with
potential impact on SC work.
2. Cost Management - Contractor shall include within its cost management
activities:
a. Monitoring SC cost management efforts, immediately advising the
EMPLOYER of deficiencies, and undertaking corrective action as directed
by the EMPLOYER.
b. Receiving, reviewing, countersigning, and remission of SC invoices to the
EMPLOYER, prior to Conversion.
c. Receiving, reviewing, countersigning, and remission SC Change proposals
and claims for changes in work.
3. Quality Management - Contractor's quality management function shall include:
a. Confirming the acceptability of subcontractors and sources of material
supply to be utilized by each SC (Project Instruction N5 - Procurement).
b. Reviewing SC quality management procedures for compliance with project
requirements.
c. Monitoring SC QA/QC efforts, and where Contractor assesses these as
deficient, immediately advising to the EMPLOYER and undertaking
remedial action as directed by the EMPLOYER.
PAGE 3 OF 3
Exhibit 11-1
Page 1 of 1
DATE: JULY 12, 2009
RESPONSIBILITY FOR OTHER CONTRACTS
EXHIBIT 11-1
LISTING OF SUPERVISED CONTRACTORS
TO BE PROVIDED BY THE EMPLOYER
EMPLOYERS
CONTRACT NO.
SUPERVISED
CONTRACTOR
CONTRACT DEFINITION CONTRACT TYPE
PAGE 1 OF 4
DATE: JULY 12, 2009
12. OVERALL CONSTRUCTION PLAN
I. OBJECTIVE
This instruction covers requirements for Contractor's Overall Construction Plan which
shall fully describe Contractor's procedures and strategies for executing the project at
Site.
II. REQUIREMENTS
At least six (6) months prior to initiation of its Site operations, Contractor shall submit
for EMPLOYER approval its proposed construction plan establishing Contractor's
requirements and those of Supervised Contractors and subcontractors. Until such
time as EMPLOYER approves said plan, Contractor shall not commence any field
activity
1
.
III. PLAN DEVELOPMENT
A. Site Recognition
Development of the plan shall address detailed data produced from Contractor's
Site recognition. Any Site recognition information not collected by Contractor
during its bid preparation, but required for plan development, shall be collected in
a follow-up recognition. Said recognition shall be undertaken as early as practical
during FEED Phase and shall ensure complete coverage of such items as:
Site description including soils information, borings, marine data, and existing
facilities;
Meteorological data, climatic conditions, and seismic conditions;
Water supply, communications, and other utility services including fire-fighting
capability;
Transportation facilities including material handling capabilities and
government regulations;
Construction camp considerations and environmental considerations such as
waste disposal and sanitation;
Living conditions including community factors and local attitudes;
Government requirements regarding design and inspection, construction
permits, import-export licenses, work permits, visas, taxes, benefits, etc.;

1
Question 242 - Round 1.
PAGE 2 OF 4
DATE: JULY 12, 2009
Owner requirements and assistance re: work permits, operator training,
government liaison, etc.;
Quality and quantity of local manufacturers, vendors, and suppliers;
Availability, skills, training requirements, unions, wages, and attitudes of
construction labor;
Construction labor agreement summaries including expiration dates and local
jurisdictional agreements.
Availability, sources, and cost of construction equipment and tools;
Local subcontractors, engineering firms, and laboratories;
Local shop facilities including capacities, qualifications, and union affiliations;
Construction practices and other factors and considerations;
Special requirements for unusual or unique project conditions;
Cost data regarding commodity prices, equipment codes, cost of living, etc.
B. Plan Content
Contractor's procedures shall completely define the handling of its Site operations.
Representative items to be addressed shall include:
1. Temporary Facilities Planning Items
Temporary building and all utility requirements;
Materials flow including roadways, traffic unloading and warehousing
areas, etc.;
Site safety, security, and sanitation including firefighting, latrines, first aid,
etc. (Ref. Project Instruction N13 Site Health, Safety, Security, and
Environmental);
Functional area requirements including quarry, batch plant, piping
fabrication, etc.;
Subcontractor and Supervised Contractor area requirements;
Personnel transport including vehicles, parking areas, etc.;
Construction camps requirements;
PAGE 3 OF 4
DATE: JULY 12, 2009
Communications;
Heavy lift equipment including gin poles, guyed derricks, etc.;
Welding requirements regarding portable welders equipment or welding
system;
Cold and/or hot weather requirements;
Site drainage and erosion control;
Fuels and consumable gas requirements.
2. Operational Planning Items
Field Construction Schedule development including field start date;
Field organization charts, staff and labor requirements for entire job,
mobilization/demobilization considerations, and timing;
Field Quality Management program including Quality Control and Quality
Assurance functions;
Field Time and Cost Management functions;
Site Procurement function including receiving, storing and issuing
equipment, materials, construction tools, etc.;
Requirements and timing for establishing and staffing intermediate bases
of operation;
Heavy lift plans for lifts in excess of higher than 100 tons or 80% of lifting
equipment's maximum rated load (all two-crane lifts are considered
critical);
Testing/inspection of lifting equipment;
Lifting equipment erection/dismantling;
Rigging interference for lifting plan;
Requirements for tools and equipment including maintenance;
Job subcontractors plan and administration;
Site coordination procedures;
PAGE 4 OF 4
DATE: JULY 12, 2009
Plans for recruiting, hiring, and assimilate personnel;
Assistance for necessary insurance coverage:
Assistance for drainage and run-off control;
Assistance for securing work permits;
Equipment protective maintenance;
Plans for obtaining vendor technical representative consultancy;
Liaison with EMPLOYER;
Liaison with other parties such as public utilities, the media, etc.;
Plan for pre-job labor conference (as applicable);
Site work rules.
C. Plan Format
Format, text, drawings, charts, etc. of Contractor's Overall Construction Plan may
follow Contractor's standard presentations subject to the prior review and approval
by EMPLOYER.
D. Construction Specifications
Contractor shall ensure complete consistency of contents between its Overall
Construction Plan and Contractors and EMPLOYERs Construction Specifications
(See Project Instruction N9 Project Specificati ons).
PAGE 1 OF 5
DATE: JULY 12, 2009
13. SITE HEALTH, SAFETY, SECURITY, AND ENVIRONMENTAL
I. OBJECTIVE
This instruction presents general and specific requirements of Site health, safety,
security, and environmental for this project.
The FEED-EPC CONTRACTOR is obliged to accomplish with the Integral
Management System that the EMPLOYER has implemented for its operations or
Project Management; likewise, he shall prepare and submit all the Project reports in
relation with said system.
In the Plan to be submitted to the FEED-EPC CONTRACTOR shall have into account
the identification and development as minimum of the following factors.
Processes List
Processes Mapping
List of environmental aspects by process
Matrix of Significance Evaluation
List of significant environmental aspects
Operational Control Matrix.
The EMPLOYER (or EMPLOYER Representative that acts in behalf of the
EMPLOYER) shall be authorized to perform audits about any aspects of the FEED-
EPC CO0NTRACTOR system.
II. REQUIREMENTS
A. General
1. Formulation and subsequent execution of all Contractor procedures and
directives regarding health, safety, security and environmental protection shall
comply fully with all Peruvian governmental requirements and EMPLOYER
procedures, specially those specified in the Security Manual, health at work
and Environmental Protection M 040 of PETROPERU S.A..
2. Special attention shall be assigned to the accomplishment of the activities,
norms and guidelines of the Environmental Handling Plan and the Community
Relations content in the Project Environmental Impact Assessment Study and
the Health and Security, Environment and Occupational Health Management
Plan of the EMPLOYER.
PAGE 2 OF 5
DATE: JULY 12, 2009
3. The CONTRACTOR shall take all the measurements in health security at work
and Environmental Protection, in order to prevent accidents, incidents or
environmental impacts, accomplishing with what it is established in the
Integrated Environmental System, Security and Occupational Health of the
EMPLOYER.
4. In complying with all procedures and directives in II.A.1 above indicated,
Contractor shall be responsible not only for its own employees but also for
those of its subcontractors and Supervised Contractors. Where Contractor's
efforts are deemed deficient by the EMPLOYER, Contractor shall improve
these efforts by whatever means the EMPLOYER deems necessary.
B. Specific
As part of the Overall Construction Plan (See Project Instruction N12),
Contractor's proposed Site health, safety, security and environmental procedures
and directives shall address as a minimum:
1. Safety
a. Participation of Contractor's Site management and supervision personnel
in executing Contractor's safety procedures.
b. Structure, responsibilities and activities of Contractor's Site safety
organization and interface with similar local organizations and of the
EMPLOYER.
c. Safety education and indoctrination programs, including incentives. It
should be noted that all Contractor, and Contractors subcontractor,
Supervised Contractor, and vendor personnel attend a safety training
program class and pass, as a minimum. Any unescorted personnel will be
required to meet the EMPLOYERs administrative requirements. All
construction employees and/or other personnel who will perform Work at
the Site will require the EMPLOYERs specific training program.
Depending on the nature of Contractors and its subcontractors/supervised
contractors, other training programs may be required, i.e., fresh air mask
training, etc.
d. The CONTRACTOR shall answer by any accident or incident occurred
during the execution of the works, reserving the EMPLOYER the right of
indicating the CONTRACTOR as responsible of the obligations generated
by the mentioned event.
e. Vehicular and pedestrian traffic control including walkways, parking, etc.
PAGE 3 OF 5
DATE: JULY 12, 2009
f. Safety inspections and accident prevention programs with enforcement
provisions.
g. First Aid plans.
h. Disaster contingency plans for fire, weather extremes, etc.
i. Work permit control.
j. Safety reports, records, and statistics.
k. Relations with government safety authorities.
l. Compliance with the EMPLOYER's regulations for contractors working
within the plant.
2. Security
a. Participation of Contractor's Site management and supervisory personnel
in executing Contractor's security procedures.
b. Provisions for security personnel independent of EMPLOYER's security
forces.
c. Work force screening, orientation and positive motivation programs with
disciplinary action provisions for all personnel -- direct hire, subcontract,
agency, etc.
d. The person in charge of the works by the part of the CONTRACTOR shall
be the responsible for the vigilance and the accomplishment of its Security
Program, Health at work and Environment.
e. Physical measures, including:
Perimeter barriers (fences, walls, gates, guardhouses, personnel and
vehicle check points, etc.)
Positive identification (photo badges, color coded hard hats, tool and
equipment marking, etc.)
Other (alarms, safes, communications, building security provisions,
etc.).
PAGE 4 OF 5
DATE: JULY 12, 2009
3. Health
a. Participation of Contractor's Site management and supervisory personnel
in executing Contractor's Health procedures.
b. Siting and control of canteens, dormitories, and latrines including
decontamination provisions.
c. Sanitary inspections.
d. Waste and rubbish removal programs.
e. Medical screening and surveillance of all personnel, especially food service
workers. The CONTRACTOR shall have the obligation of carrying out the
medical exam to its workers according to the risks to which they are
exposed and according to the established in the legal norms in force.
f. When an accident or incident occurs, the CONTRACTOR shall inform to
the EMPLOYER about the event and shall submit a detail report.
Moreover, he shall inform to the governmental organisms (Ministry of
Labor and Job Promotion, Osinergmin, etc)
4. Environmental
a. The CONTRACTOR shall submit an evaluation of significance of its
environmental aspects that include the correspondent operational controls,
monitoring and the verification of those significant, in accordance to the
established in the Integrated System of EMPLOYER Management.
b. Participation of Contractor's Site management and supervisory personnel
in executing Contractor's Environmental procedures.
c. Control and disposal of Contractor generated hazardous material.
d. Containment of potential hazardous material spills, i.e. fuel storage, oil
leaks, chemical cleaning solutions/waste.
e. Identification of hazardous material and procedures for a safe work
environment.
f. Classification of hazardous materials discovered in carrying out
Contractors scope of Work.
g. The CONTRACTOR, in case of acquiring chemical products for the
activities to be carried out in the EMPLOYER installations shall provide to
the EMPLOYER the security sheet of material, known also as MSTS
PAGE 5 OF 5
DATE: JULY 12, 2009
(Material Safety Data Sheet) in accordance to ISO 11014-1 ISO and in
Spanish.
h. Control and disposal of hazardous waste
i. Control of dust, noise and disposal of non-hazardous spoil material
generated during course of performing Contractors scope of work. It
should be noted the EMPLOYER will provide a spoil disposal area on site.
j. Notification to all Contractors, and its subcontractor/Supervised Contractor
employees of any hazardous material conditions, and issuance of MSDS
and sheets, along with provisions for proper protective clothing and other
precautionary measures appropriate for any given situation.
PAGE 1 OF 4
DATE: JULY 12, 2009
14. MONTHLY PROGRESS REPORTING
I. OBJECTIVE
This instruction refers to the requirements and content of Contractor's Monthly
Progress Report and the hierarchical monthly reporting support system which can
be quickly referenced upon request by the EMPLOYER. Characteristics of
Contractor reporting are covered in a number of Requirements/Project
Instructions. It is expected that a Contractor will respect all the
Requirements/Project Instructions. If questions arise regarding any
Requirement/Project Instructions, the Contractor should immediately seek the
EMPLOYER clarification before choosing an interpretation or a course of action.
II. REQUIREMENTS
A. Procedural
Contractor shall issue to the EMPLOYER a Progress Report summarizing the
performance and status of all major aspects of the Project, no less than
monthly. Contractors Progress Report shall be issued as maximum the fifth
(5
th
) of the month following the reporting period.
Contractor shall submit for the EMPLOYER review and approval its standard
monthly progress reporting format which shall be modified as necessary to
comply with EMPLOYER requirements. Distribution shall comply with
requirements of Exhibit 1-3 (Project Instruction N1 Correspondence).
B. Principles
The EMPLOYER desires that Contractor Progress Reports be carefully
structured so that important/relevant and comprehensive summary about the
development of the project in an easily understandable and quantitative
manner.
The Report shall be brief but clear in all aspects, utilizing management
summary displays whenever possible.
As a general principle, the EMPLOYER requires that Contractor maintain the
original baseline performance information and curves on all presentations,
even if the EMPLOYER Company has approved revised projections. Such
revised projections will be designated as Revisions.
The EMPLOYER desires to be alerted early to any significant project
variances from plan/expectations. This being surfaced, while being assured
that Contractors hierarchical project tracking and monitoring system is
effectively picking up such variances early without the EMPLOYER having to
PAGE 2 OF 4
DATE: JULY 12, 2009
exhaustively examine Contractors entire array of monitoring activities each
month.
Contractor Monthly Progress Reports should contain a highlighted area where
the most significant challenges are described along with either the
recommended or the approved course of action. Contractor Monthly Progress
Reports should also contain a log of open action items with appropriate
notification and requirement dates and designation of the responsible party.
Items contained therein shall be maintained until fully completed.
Contractor shall not use the Monthly Progress Report as a primary source of
first time communication to the EMPLOYER regarding important project
developments, challenges and/or status information.
C. Content
The Progress Report shall contain two major portions: Narrative and
Analytical.
1. Narrative The Narrative section shall clearly and concisely assess the
current status (cost, schedule, etc.) of the project, identify any pertinent
opportunities, deviations or problems and define appropriate solutions
and/or actions. It shall also describe the status of action items or
problems identified in earlier reports.
Contractors narratives should be limited and also contain quantitative
comparative information which allows the reader to determine quickly if
the subject being referenced occurred as planned, and if not, what the
deviation is from planned.
2. Analytical The Analytical Progress Report shall be configured in
accordance with Exhibits 14-1 through 14-14. It is intended that the
Progress Report contain at its highest levels an overall assessment of
Project status, with further details available at progressively lower
hierarchical levels. Thus, the Project Summary and Cost Summary may
be used to obtain a quick insight into status and progress, with
identification of potential problems areas for further pursuit in more
detailed areas of the Report. Management summary graphs should be
included when appropriate to aid in the review and understanding of the
report.
All advance status comparisons should contain the corresponding
planned expectation and reflect present status relative to said
expectation. The EMPLOYER prefers that as much summary status
information as reasonably possible be presented in quantitative format.
PAGE 3 OF 4
DATE: JULY 12, 2009
If Contractor has a standard Progress Report that covers and contains
substantially all the elements contained in the exhibits, it may submit
information regarding this standard to the EMPLOYER for consideration.
Only upon the EMPLOYERs written approval may the standard be used
as replacement for all or any portion of the exhibits. More likely, the
EMPLOYER will request that Contractor amend its standard to
incorporate the requested information not included in the Contractors
standard.
Specific content shall include the following:
a. Overall statement of the advance of the project and perspectives
(safety statistics, cost, schedule, progress, etc.) supported by
summaries extracted from Contractors other published reports for the
project.
b. Areas of concern and opportunities, significant risks or challenges
and their proposed solutions; status of previously identified risks and
challenges and proposed resolution.
c. Analysis of the project schedule as described in Project Instruction
N2, Section III.E, Time Management.
d. Analysis of the project costs and cash flow curve as described in
Project Instruction N3, Section III.A.2.e, Cost Management.
As noted in Project Instruction N3 Cost Management, following
the conversion from Reimbursable Cost to Lump Sum cost basis, the
requirement as noted herein under Section C.2.d shall be amended.
All other requirements as noted herein (Project Instruction N14
Monthly Progress Reporting) shall remain in force.
e. Summary of change orders for month reported plus cumulative totals,
as described in Project Instruction N 8, Section I I.E - Change
Control.
f. Analysis of Project Progress (Earned Value), citing Plan, Real
Forecast to include:
Engineering Progress (Earned Value)
- Progress Curve
- Staffing Histogram
- Productivity
PAGE 4 OF 4
DATE: JULY 12, 2009
Procurement Process
- Progress Curve
Construction Progress (Earned Value)
- Progress Curve
- Staffing Histogram
- Productivity
g. Analysis of project quality issues such as summary of Non-
Conformance Reports (NCR) and Corrective Action Reports (CAR),
including number issued, number resolved, number outstanding and
status of resolution for outstanding NCRs and CARs, describing
quality issues for month reported and highlighting most significant
issues and resolution proposals.
h. Subcontract information and status as per Project Instruction N5,
Section III.C.11, Procurement.
i. Procurement and expediting summary status report as described in
Project Instruction N5, Section III.D.3.a and b, Procurement.
j. Brief summary of Supervised Contractor (SC) progress and
performance as per Project Instruction N11, Secti on II.A.5, and
Responsibility For Other Contracts.
k. Analysis of Site Safety, and Environmental incidents.
l. Site progress photographs.
D. Review
If requested by the EMPLOYERs Project Manager, Contractor shall submit its
Monthly Progress Report for review prior to formal release.
PAGE 1 OF 2
DATE: JULY 13, 2009
15. MEASUREMENT OF PERCENTAGE COMPLETION
I. OBJECTIVE
This Project Instruction addresses basic requisites and procedures for Contractor's
measurement of percent of Work complete.
Contractor shall submit at the Contract signature, for the EMPLOYER's review and
comment, its standard procedures for physical progress measurement. Subsequent
to any modification deemed necessary by the EMPLOYERs Project Manager, said
procedures shall be used to provide project control in time and cost management.
A. Project Control - In conjunction with Time Management (Project Instruction N2),
Contractor shall apply measurement of percentage physical completion to all
project activities to detect unfavorable schedule trends, deficiencies in
productivity, potential schedule overruns, and other project execution problem
areas.
B. Progress Payment - As set forth in the Agreement, Contractor shall submit at
specified intervals invoices for portions of the amounts earned and Mark-Up
according to categories specified in the Agreement. Invoiced amount for each
category shall be directly proportional to measured actual completion of Work at
end of invoice period. Cost Management shall detect unfavorable cost trends,
potential cost overruns, and other project execution problems.
Contractor shall ensure that said measured percentages exclude all components
attributable to Supervised Contractor progress.
For the above purposes, Contractor's physical progress measurement procedures
shall utilize principles of work breakdown structuring and earned value progress
reporting presented below. Contractor shall also cause all Supervised Contractors
(See Project Instruction N11 Responsibility for Other Contracts) to adhere to said
principles for all overall consistency.
A. Work Breakdown Structure (WBS) - Contractor shall subdivide the entire project
effort (including Work and responsibilities of the EMPLOYER, Supervised
Contractors, and other project participants) into smaller activity packages for
increased visibility and control. Said breakdown shall require:
1. A format to completely define relevant and descending control levels by which
the project can be most effectively checked and controlled such as:
PAGE 2 OF 2
DATE: JULY 13, 2009
15. MEASUREMENT OF PERCENTAGE COMPLETION
a. Participants - Company, Contractor, subcontractors, Supervised
Contractors. etc.;
b. Project phase - process design, detailed engineering, procurement, field
construction, etc.;
c. Function - engineering, planning, procurement, etc.;
d. Design specification - identified units;
e. Engineering discipline - civil/structural, process, electrical, mechanical,
etc.;
f. Engineering discipline activity - general arrangement drawings, model,
etc.;
g. Field craft - civil/structural, electrical , mechanical, etc.;
h. Field craft activity - piling/foundations, piping, etc.
2. Work element identification must be completely consistent with Contractor's
standard account codes (See Project Instruction N 10, Section II.A), the
Control Estimate, and the project schedule (See Project Instruction N2
Time Management) so that each element in the WBS will be identified in the
account code, estimate, and schedule. (Vendor activities and level-of-effort
items such as supervision are exceptions to this rule.) Said identification shall
require:
a. Listing of all elements, designating control levels to which they pertain, and
specifying project participant(s) responsible for their execution.
b. Defining each element's content in terms of cost, material quantities, hours
of effort, subcontract or consulting assistance, etc.
B. Earned Value (EV) Progress Reporting
Contractor shall report progress in such form and detail as approved by the
EMPLOYERs Project Manager.
PAGE 1 OF 44
DATE: JULY 13, 2009
16. MECHANICAL COMPLETION AND FACILITIES TURNOVER
International Bidding Process N PCI-002-2008-OFP/PETROPERU
I. OBJECTIVE
This instruction covers the requirements of Mechanical Completion and Facilities
Turnover and defines attendant Contractor and the EMPLOYERs responsibilities.
The CONTRACTOR shall include in its Project Preliminary Plan the initial procedures
for the phases of Mechanical Completion and Pre-Commissioning
1
.
II. DEFINITIONS
Following definitions apply to completion and turnover:
Mechanical Completion means, in respect of the Works and any Section, when all
of the following requirements have been satisfied
(a) the Contractor has constructed and installed all Materials, Plant and other
equipment, components and systems constituting the Works or the relevant
Section (except for completion of minor portions of the Works or Section
such as painting, final grading, final insulation, and any other portion of the
Works or Section not affecting the Pre-Commissioning, reliability,
dependability, operability, safety, compliance with applicable Laws and
mechanical and electrical integrity of the Works or Section) in accordance
with the Contract;
(b) the Contractor has made available for inspection by the Employer all
Permanent Works systems in accordance with the procedures set out in the
Master Job Specifications or mutually agreed to at the time by the Contractor
and the Employer;
(c) the Works or relevant Section are mechanically and electrically sound, all
systems have been flushed, cleaned out and filled as necessary for Pre-
Commissioning; and
(d) the Works or relevant Section are in all other respects ready for Pre-
Commissioning
Pre-Commissioning means, in respect of the Works and any Section:
(a) all pre-operations checking and testing required for the start up of the Works
or Section; and
(b) all other work and testing forming part of Pre-Commissioning as set out in
the Master Job Specification.

1
Question1 Round 3.
PAGE 2 OF 44
DATE: JULY 13, 2009
Ready for Start-Up (RFSU) means, in respect of the Works and any Section, when
all of the following requirements have been satisfied:
(a) the Works or Section have achieved Mechanical Completion;
(b) all Pre-Commissioning for the Works or Section has been completed
satisfactorily and all systems have been started up in accordance with the
procedures set out in the Master Job Specifications or mutually agreed to at
the time by the Contractor and the Employer and can be operated without
the use of temporary equipment that is not part of the Works or the relevant
Section;
(c) all systems and subsystems relating to the Works or the relevant Section
have been installed and the equipment and systems included therein (except
for completion of minor portions of the Works or Section such as painting,
final grading, final thermal insulation, and any other portion of the Works or
Section not affecting the start up or Commissioning of the Works or Section)
can be operated:
(i) operated in accordance with Good Engineering and Construction
Practices and applicable Law; and
(ii) in a manner that does not void any Subcontractor or system warranty;
(d) the Contractor has provided to the Employer the documents in accordance
with Sub-Clause 5.6 [As-Built Work Documents] and Sub-Clause 5.7
[Operation and Maintenance Manuals], of the EPC conditions in respect of
the Works or the relevant Section;
(e) the Contractor has provided any training which is required by the Master Job
Specification for the Employer's Personnel or the Employer's contractors'
personnel who will participate in Commissioning and/or the Guarantee Tests
of the Works or the relevant Section (save for any training which the Master
Job Specification states may be provided after the commencement of the
Guarantee Tests);
(f) the Contractor has supplied the spare parts, special tools, Consumables and
other facilities, services and materials required to be delivered in accordance
with the Master Job Specification for Commissioning and/or the Guarantee
Tests for such part of the Works.
(g) the Works are all in all other respects ready for Commissioning in
accordance with the Contract; and
PAGE 3 OF 44
DATE: JULY 13, 2009
(h) the Contractor has performed all other obligations expressly stated in the
Contract to be pre-conditions, or required, for Ready for Start Up.
Guarantee Tests means the operative tests to be carried out to determine whether
the Processes Guarantees and, where applicable, the Minimum Guarantee Levels
have been attained, as more particularly described in Schedule 9 [Performance
Guarantees and Guarantee Tests] of the EPC Conditions of Contract. No test
which is carried out otherwise than in accordance with the procedure described in
that Schedule shall be deemed to be a Guarantee Test.
Good Performance Guarantee Period means, pursuant to Article 1523 of the
Peruvian Civil Code, in respect of completed elements of the Works comprised in
each Section, the period commencing on the relevant date of Taking Over and
expiring 24 months after that date.
Reception means, in respect of the Works or any Section, when all of the following
requirements have been satisfied in accordance with Article 1780 of the Peruvian
Civil Code. The Contractor must acquire regulations, standards and other
bibliographic material necessary to comply with its obligations.
(a) Ready for Start Up Certificate has been issued for the Start-up;
(b) the Contractor has completed and Commissioned the Works, or the Works
comprised in such Section, except for the items on the Punch List, in
accordance with all Contract requirements and the Works or such Section
comply with applicable Laws;
(c) either:
(i) the Guarantee Tests have been passed and the Performance
Guarantees attained or satisfied; or
(ii) the Guarantee Tests have been passed and the Performance
Guarantees attained or satisfied except only for the Performance
Guarantees for which the Contractor has:
(A) attained the Minimum Performance Levels; and
(B) paid or allowed Penalties for non-execution to the Employer in
accordance with the Contract in respect of its failure to attain the
corresponding Guarantees;
(d) the Contractor has supplied the spare parts, special tools and Consumables
required to be provided to the Reception under Sub-Clause 7.12 of the EPC
Conditions and replaced any spare parts, special tools and Consumables
PAGE 4 OF 44
DATE: JULY 13, 2009
used or consumed during the carrying out of Guarantee Tests which are
required to be replaced pursuant to the Contract;
(e) the Contractor has completed its training obligations to be effected prior to
Taking Over of the Works or Section for the Employer's Personnel and other
nominees of the Employer;
(f) the Contractor has delivered to the Employer the documents and data
required by Sub-Clauses 5.6 and 5.7 of the EPC Conditions; and
(g) all other requirements or pre-conditions for Taking Over stated in the
Contract have been satisfied.
III. COMPLETION AND RECEPTION REQUIREMENTS
Contractor shall develop and, subject to EMPLOYER approval, implement detailed
completion and turnover procedures for the project. These procedures shall address
the following
EMPLOYERs Planned Start-up Sequence (Exhibit 16-1),
EMPLOYERs completion and take over Specification (CTS),
System completion testing.
Said procedures shall be divided into home office engineering and jobsite functions,
satisfying certain minimum requirements as follows:
A. Home Office Engineering
1. Immediately upon receipt of the EMPLOYER's Planned Start-up Sequence
and approval of Contractor's piping and instrumentation drawings (P&ID's),
Contractor shall begin development of a system test program for the project.
ANSI B31.3 or the EMPLOYERs general piping specifications will govern
testing requirements. In the case of conflicts, the more restrictive one shall
prevail.
2. The test program shall contain a schedule consistent with the above sequence
and shall identify on the P&ID's every element and component for each system
to be tested. System identification shall be such as to permit coordinated
development of both testing and flushing programs for each system.
3. The test program shall designate test pressures, testing media, any limitations,
blinding plates requirements, testing equipment, temporary piping, line, and
miscellaneous test materials for each system. It should be noted that due to
process condition and/or mechanical effort limitations pneumatic tests will be
PAGE 5 OF 44
DATE: JULY 13, 2009
required for certain systems, i.e., Catalyst Circuits, Flare Line, etc. Contractor
is responsible for performing all such test related to Contractors scope of
work.
A separate schematic testing diagram shall be produced for each system based
on the marked-up P&ID's and test program criteria shown on the piping line list.
Said schematic diagram shall reflect applicable testing after system flushing and
shall incorporate all pertinent information re: vents, drains, pressure medium,
blind plates, accessibility, potential construction interferences, etc. which can be
ascertained from the P&ID's and model (if applicable). Said line list will identify
hydrotest package number, designate operating pressure, design pressure, test
pressure, governing testing code, and any special flushing/cleaning of lines. It
should be noted that foreign supplied pipe typically is supplied with a protective
paint that if not completely removed can poison the catalysts and potentially
produce off-spec products. Therefore, contractor is to insure all associated
pipe/fittings associated with the catalyst circuits and final wet end process systems
that have internal protective coatings and/or paint are to be internally sandblasted
clean to near white finish prior to fabrication. These systems will also require
chemical cleaning after associated piping systems are mechanically complete.
B. Jobsite Functions
1. Contractor shall program its jobsite completion and testing work in accordance
with III.A.3 above.
2. Contractor shall formally request EMPLOYER's inspection prior to testing
and/or turnover of any unit, system, or area or equipment. Such requests shall
be signed by Contractor's Construction Manager and shall transmit all testing
diagrams, drawings, and other relevant data.
3. Following requirements shall govern issuance of interim and final turnover
notices by EMPLOYER's Project Manager:
a. Notices shall evidence mechanical acceptance and formal transfer defined
in II above and shall be accompanied by "punch lists" of unfinished items
which are required for Mechanical Completion and Final Acceptance but
are deemed by the EMPLOYER's Project Manager to be non-critical to pre-
start-up activities. These should be generally limited to thermal insulation
and painting items. Said punch lists shall contain both Contractor and the
EMPLOYER observations and indicated scheduled completion date for
each item.
b. Notwithstanding the non-criticality of unfinished items in III.B.3.a., notices
shall not be issued for areas in which conditions are assessed as
PAGE 6 OF 44
DATE: JULY 13, 2009
hazardous to pre-start-up activity due to concentrations of Contractor
personnel, quantities of unfixed materials, etc.
c. All items appearing in Contractor's portion of the Mechanical Completion
column of the CTS must by definition, be completed prior to certification of
Mechanical Completion.
d. While the exact format of turnover notices shall be as specified by the
EMPLOYER's Project Manager, turnover notices shall require the
signatures of Contractors Construction Manager, the EMPLOYER's
Manager, and the EMPLOYER's Operations and Maintenance Manager.
e. Should Mechanical Completion (as verified by EMPLOYER's
Representative Construction manager) precede issuance of a turnover
notice, Contractor shall be obliged to continue its equipment protective
maintenance program (Ref. Project Instruction N6, Section II.C) until such
issuance.
4. The EMPLOYER may assume the rectification of certain non-critical
deficiencies and changes which cannot be completed by Contractor
subsequent to interim turnover and prior to start-up may be assumed by
Company. These shall be so noted on the final turnover punch list, and
appropriate Contract Price adjustments negotiated.
5. Contractor shall be expected to undertake certain corrective work subsequent
to issuance of a turnover notice if such work is required through no fault of the
EMPLOYER.
Contractor shall arrange the coordinations for all subcontractor technical
personnel and vendors as required to perform such functions as erection
supervision, functional checkouts, and other related duties.
CONTRACTOR must comply with all the training activities and elaboration of
manuals for the Start up, Commissioning and Guarantee tests of the facilities after
the modifications
2
.
The licensors will provide guides of operation and maintenance that have to be
reviewed by the FEED-EPC CONTRACTOR; furthermore, they will provide
qualified technical personnel for the development of the training activities
3
. It is
important to say that there are no personnel qualified for the Pre-Commissioning

2
3
PAGE 7 OF 44
DATE: JULY 13, 2009
Phase: The EMPLOYER will be responsible for providing the personnel to be
trained
4
.
Should the services of a vendor technical representative be required by the
EMPLOYER after release by Contractor, Contractor shall formally transfer
supervision of said representative to the EMPLOYER by letter with appropriate
copies. The EMPLOYER will then issue instructions to the representative
regarding expense recording requirements and assume all costs except travel for
return home or to next assignment both of which shall be to Contractor's account.
IV. CTS COSTS OF THE COMPLETION AND TAKE OVER SPECIFICATIONS
All other Contractor CTS items are provided by Contractor and are included in the
Contract Price.

4
Questions 83 and 154 Round 2.
PAGE 8 OF 44
Exhibit 16-1
Page 1 of 1
DATE: JULY 13, 2009
EXHIBIT 16-1
EMPLOYER'S PLANNED START-UP SEQUENCE
EMPLOYER desires the following mechanical completion sequence:
Months Prior to Overall
Mechanical Completion
Facility
(TO BE PROVIDED BY COMPANY PRIOR TO CONTRACT AWARD)
NOTES:
1. The EMPLOYER will develop its pre-commissioning and start-up
schedule in progressively more detail. Contractor is expected to work
closely with the EMPLOYER on plant completion details and to
cooperate with the EMPLOYER in achieving construction in the manner
and sequence which produces short and efficient start-up and earliest
onstream operation.
2. The EMPLOYER plans to issue notices to cover turnover of those
facilities or systems which the EMPLOYER needs prior to final
turnover.
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PAGE 1 OF 8
DATE: JULY 14, 2009
17. MODELS
I. OBJECTIVE
This instruction addresses requirements of models to be constructed by Contractor in
accordance with these Project Instructions. The development and use of a 3D
computer model is covered in Section II hereof.
In addition to the 3D model, the Contractor should prepare some physical models
(hard and made of plastic), taking into consideration the global scope of the Project
and following the instructions contained in Section III and IV of this Instruction
1
.
II. 3D COMPUTER AIDED DESIGN (CAD) MODELS
2
A. Purpose
The 3D CAD Model is intended to be a computer aided design tool for all home
office engineering disciplines. Although beneficial for other uses such as field
construction, start-up and operator training, these shall be considered
supplemental.
The 3D Model shall be developed under the supervision of Contractor's design
personnel in Contractor's home office and shall, with respect to timing, fully
support Contractor's detailed engineering effort. It shall contain only the amount
of detail required to produce accurate and complete working drawings. As such,
these documents shall be a scale replica of the entire facility for which the tool is
being used.
The drawings and diagrams for engineering and construction will be elaborated
and delivered using an integrated system of database and graphic platform, using
the PDMS
TM
(Plant Design Management System) or similar. The process
diagrams (P&ID, PFD, plot plan, one-circuit distribution, etc) shall be elaborated
using 2D intelligent technology following the standard ISO 15926. It is important
to emphasize that the pipings and instruments supports may be omitted from the
scope of the models
3
.
The product or suite that the Contractor shall use for the development of the
intelligence technology in 2 dimensions shall generate automatically outcome files
which comply with the ISO 15926 standard.
The generation of the drawings in 2D shall use a graphic platform in (AutoCad or
equivalent), the drawings may be elaborated working in a local or remote manner.

1
Question 28 Round 1 and 112 Round 3.
2
Questions: 49 Round 1 (Information more detailed shall be provided to the successful Bidder) and 111 -
Round 3.
3
PAGE 2 OF 8
DATE: JULY 14, 2009
17. MODELS
The drawings shall be subject to a verification of consistency of the drawing
elements
4
.
The application used to be able to interrogate and display drawings generated in
the graphic platform, including specific information and each element represented
in the diagram of two dimensions. This information should be stored in a database
which does not permit the repetition of elements with the same identification or
label number, each and all of the records shall be stored showing the state in
force and representing all the life cycle of the installation.
The information contained in the database, must be able to be extracted in the
form of fact sheets, lists and reports, using an interface itself and exported to
some software.
Nowadays, the information with respect to the plans and technical documents is
available in electronic form (autocad), scanned and printed in paper.
There are no 3D models for the existing units
5
.
The electronic versions of the tool should be the latest; this version must now be
used in similar industries (Oil & Gas) in the American continent. The developer
and owner of the technology must recommend the most functional and optimum
version for the project.
The CONTRACTOR shall propose the appropriate system and the EMPLOYER
shall approve. Also, the CONTRACTOR shall provide to the EMPLOYER, at the
beginning of the FEED effort, the software packages and at least three licensees
in order to allow the EMPLOYER to review the drawings and diagrams developed
by the EMPLOYER. A workstation system is also required. The Licenses shall be
located at the places indicated by the EMPLOYER and at least one of the licenses
shall be located at the EMPLOYERs offices
6
.
The CONTRACTOR shall elaborate new drawings of the existing facilities using
3D scanning surveying technology.
The CONTRACTOR may subcontract laser survey of the existing facilities to a
company specialized in laser survey, following the Contract procedures. As this
activity is within the CONTRACTORs obligations scope, the CONTRACTOR will
be responsible for the execution of the laser surveys. It is confirmed that
underground facilities are excluded from laser survey
7
.

4
5
Question 243 - Round 1.
6
Question 208- Round 1
7
PAGE 3 OF 8
DATE: JULY 14, 2009
17. MODELS
As well, it is confirmed that the 3-dimension scanning technology refers to the
development of the 3D model starting from dotted cloud data obtained from the
laser scanning system, and that the scope of the Contractors work includes the
development of 3D models and the extraction of the Refinery isometric plans of
both the upgraded and new facilities
8
.
B. Description and Content
Contractor shall utilize a 3D Model for all of the project's facilities, Contractor shall
describe the system they use and how they intend to utilize it for the project. The
Employer shall approve the program to be used.
1. Work Flow Diagram
To illustrate how Contractor's 3D Model designs evolve, Contractor is required
to develop a work flow diagram that delineates the entire process from
database development through to issuance of approved for construction
documents. This will include prerequisite information requirements and a list
of deliverables (Intelligent P&ID's, Plot Plans, Isometrics, Electrical Routing
Diagrams, etc.) and when produced during the design development.
2. Complementary Software
Contractor to identify complementary software systems to be utilized for
completing designs. Contractor shall demonstrate to the EMPLOYERs
satisfaction that system(s) and database attributes to be utilized by
Contractor are compatible with those system(s) currently used by the
EMPLOYER.
3. Clash Reviews
One of the major benefits of 3D Models is the ability to identify design
interferences. Contractor is to identify system's clash review capabilities and
how interdisciplinary designs are checked for interferences (i.e., structural
secondary supports, pipe, electrical and instrumentation, etc.).
4. Plant Walk-Through Feature
To facilitate model review, Contractor's system should have a plant walk-
through feature that allows Contractor/EMPLOYER to fully visualize access
and operability of facilities.

8
PAGE 4 OF 8
DATE: JULY 14, 2009
17. MODELS
5. Deliverables
Contractor to identify all the deliverables to be issued by 3D Model, including
but not limited to description and/or example of the following content. As a
minimum, the model shall contain the following:
a. All process and process piping and utilities, properly identified with thermal
insulation and heat veins so designated;
b. All valves, including hand wheels and valve actuators;
c. All equipment items, including firefighting (monitors, hydrants and hose
reels);
d. All buildings and structures including smokestacks, pipe racks, supports,
etc. with fireproofing requirements indicated;
e. Engineered pipe supports;
f. Transformers and switchgear;
g. Electrical and Instrument major raceways;
h. All instrumentation, properly identified;
i. Handrails and ladder cages.
The instrumentation piping may be omitted from the scope of the models.
All equipment, instrumentation and piping shall be shown to scale.
Following items are to be shown in location on the model base:
a. Roadways, accessways, and site drainage scheme;
b. Foundation limits;
c. Underground facilities and utilities.
The following miscellaneous and standard details are representative of those
items which may be omitted:
a. Miscellaneous pipe supports;
b. Instrument piping;
c. Lighting.
PAGE 5 OF 8
DATE: JULY 14, 2009
17. MODELS
6. Early Bulk Material Take-offs
Contractor shall describe when and how early bulk take-offs will be conducted
and reconciliation made to model's final material lists.
7. Data Protection
Contractor to describe data protection measures. As a minimum, system shall
have a dual server and be backed up daily to protect against system failures
and corruption of data.
C. Model Reviews
The EMPLOYER shall have free access to the Model at all times and Contractor
shall provide at least one work station from which the EMPLOYER will have
access in addition to undertaking the following formal reviews:
1. Interim review when Model is approximately 30% complete, with equipment
and major piping included;
2. Interim review when model is approximately 60% complete with additional
structural piping and electrical details.
3. Final review when Model is 90% complete, prior to production of piping
isometrics drawings.
4. Operability, safety and maintenance reviews as and when deemed necessary
by the EMPLOYER's Project Manager.
Contractor shall coordinate, schedule and fully document the results of formal
reviews.
D. Post-Engineering Utilization
To maximize the use of the Model during construction, Contractor is to make a 3D
Model work station available at the Site, for use by construction subcontractors in
constructability planning and construction coordination.
E. Handover
Upon completion of the project, Contractor shall hand-over the latest copy of the
model in its native format, including database information with attributes.
Contractor to provide engineering drawing, as determined by the EMPLOYER,
converted to be compatible with the EMPLOYER's in-house CAD system.
PAGE 6 OF 8
DATE: JULY 14, 2009
17. MODELS
III. HARD, PLASTIC BLOCK MODELS
9
A. Purpose
If Requested by the EMPLOYERs Project Manager, Contractor shall construct, to
a scale agreed upon by EMPLOYER's Project Manager, a preliminary model to
determine the plot plan and equipment relationships. The model shall be in block
form to represent units, major items, buildings, roadways, etc.
B. Review and Utilization
Upon completion of said model, Contractor shall solicit the EMPLOYER's review,
comments, and approval in order to finalize plot development. Contractor shall
subsequently, submit for the EMPLOYER approval a plot plan drawing based on
the approved preliminary model. Following receipt of said plot plan approval,
Contractor shall begin preparing the detailed model as in Section III below.
IV. HARD, PLASTIC DETAILED MODELS
A. Purpose
The detailed model is intended to be a detailed design tool for all home office
engineering disciplines. Although beneficial, other uses such as field construction,
start-up, and operator training shall be considered supplemental.
The detailed model shall be constructed under the supervision of Contractor's
design personnel in Contractor's home office and shall, with respect to timing, fully
support Contractor's detailed engineering effort. It shall contain only that amount
of detail required to produce accurate and complete working drawings. As such, it
shall not be a scale replica of the entire facilities it represents but only of those
portions requiring accurate definition.
The CONTRACTOR will start the construction of the model (mock up) with the
FEED elaboration, and terminate with the detail engineering so that before the
construction the model is available
10
, considering all the Project Scope (docks,
offsite, ISBL) during the FEED Phase
11
.
B. Description and Content
1. The detailed model shall be built to a scale of 3/8" to 1' - 0", and shall contain
the following representative items, all of which may utilize approximate
standard model components to indicate location and size requirements:

9
Question 176 Round 3 (It will be accepted the reception of the plastic models budgets as part of the
FEED Early Works).
10
Question 153.1 - Round 2.
11
Question 153.2 - Round 2
PAGE 7 OF 8
DATE: JULY 14, 2009
17. MODELS
a. All process piping, properly identified and color coded with thermal
insulation and heat veins so designated;
b. Auxiliary piping 2" diameter and larger, likewise identified, color coded, etc;
c. All valves;
d. All equipment items including firefighting;
e. All buildings and structures including stacks, pipe racks, main supports,
etc. with fireproofing requirements indicated;
f. Transformers and switchgear;
g. All instrumentation, properly identified.
All piping 2" diameter and larger shall be shown to scale. In this regard,
Contractor shall utilize plastic piping components exclusively.
2. Following items are to be shown in location on the model base:
a. Roadways, accessways, and site drainage scheme;
b. Foundation limits;
c. Underground facilities and utilities.
3. Following miscellaneous and standard details are representative of those
items which may be omitted:
a. Handrails and ladder cages;
b. Miscellaneous pipe supports;
c. Instrument piping;
d. Equipment shafts, flanges, and pedestals.
C. The EMPLOYER
The EMPLOYER shall have free access to the model at all times in addition to
undertaking the following formal reviews with Contractor:
1. An interim review at approximately the 70% completion of model;
2. A final review when the model is 90% completed;
PAGE 8 OF 8
DATE: JULY 14, 2009
17. MODELS
3. Operability, safety, and maintenance reviews as and when deemed necessary
by the EMPLOYER's Project Manager.
Contractor shall coordinate, schedule, and fully document the results of all formal
reviews.
D. Photographs
Contractor shall photograph the completed final model for record purposes in
accordance with instructions from the EMPLOYER's Project Manager and provide
the EMPLOYER with six (6) sets.
E. Post-Engineering Utilization
Upon completion of its usefulness as a design tool, the detailed model shall be
transported to Site for use as an aid in field construction, start-up, operator
training, etc. Prior to shipment, however, Contractor shall review with the
EMPLOYER's Project Manager:
1. Shipping details, including means of transportation, insurance coverage, etc.;
2. Provision for placement at Site in such manner as to ensure the model's safety
and security.
Contractor shall ensure that all subsequent engineering changes are duly
incorporated into the model at Site.
F. Maintenance
Contractor shall promptly repair all damage and replace any missing components.
G. Handover
Subsequent to Mechanical Completion, the model, with any major damage
repaired and all missing major components replaced, shall be handed over to the
EMPLOYER.
PAGE 1 OF 8
DATE: JULY 10, 2009
18. COMPILATION OF PROJECT DATA
I. OBJECTIVE
This instruction covers requirements for various technical data to be compiled by
Contractor. When completed, said compilation will form a comprehensive source of
information to assist the EMPLOYER personnel in start-up and production operations,
maintenance, trouble-shooting, and future improvements. Said compilation will be in
three parts:
The CONTRACTOR shall design a system that allows having an electronic way, as
supporting information, all the documents and the data that have been generated
during the execution of Project with the elements of security and adequate access that
shall be approved by the EMPLOYER, this system shall be permanently upgraded
and keeping by the CONTRACTOR and with access to the EMPLOYER or
EMPLOYER Representative.
The compilation consists of three parts:
Project Record Books consisting of consecutively numbered volumes of relevant data
for the overall plant and each design specification unit and system (process, utilities,
and offsites);
Equipment Reference File consisting of consecutively numbered volumes, arranged
by design specification unit or system, of data for each major equipment category item
within the design specification; and
Operating Instructions consisting of step-by-step instructions for safe start-up, on-
stream operations, and shutdown (both normal and emergency) of each design
specification unit or system.
Following general requirements apply to all three types of documents:
A. Proprietary Information
In addressing areas of proprietary nature, Contractor shall exercise strict
information security in accordance with Project Instruction N7.E Document
Control. All necessary security measures shall be reviewed with EMPLOYERs
Project Manager prior to data compilation and/or preparation of documents, and
the correspondent electronic files as well.
B. Format
All binding, lettering, page size, and other physical characteristics shall be in such
form and detail as specified by the EMPLOYERs Project Manager.
PAGE 2 OF 8
DATE: JULY 10, 2009
C. Distribution
Distribution of documents shall comply with requirements of Exhibit 1-3 (Project
Instruction N1 Correspondence).
Specific requirements for each of the three types of documents shall be as directed by
the EMLOYERs Project Manager. However, the following are representative
requirements:
A. Project Record Books
1. Preparation and Release
a. Preparation shall permit release of applicable Project Record Books to
precede start-up of any unit or system by no less than three (3) months.
Individual volumes shall be issued when completed.
b. The EMPLOYERs Project Manager shall authorize release of partially
completed volumes if, in his assessment, the missing data does not detract
from the volumes' usefulness. Subsequent distribution of originally missing
data shall comply with all instructions of the EMPLOYERs Project
Manager.
2. Content Requirements
a. Contractor is to compile all of the referenced Project Record Data in
Exhibits 18-1 and 18-2 Project Record Books Content Requirements.
B. Equipment Reference File
Timing requirements for Equipment Reference File preparation and release
shall be same as for the Project Record Book.
2. General Content Requirements
Following requirements are common to all categories:
a. Within each design specification volume, equipment items shall be
arranged by the EMPLOYER's item number and include a brief description,
requisition or purchase order number, vendor, model number and serial
number.
PAGE 3 OF 8
DATE: JULY 10, 2009
b. Specific information contained for each item shall be divided into spare part
(SP) and non-spare part (NSP) categories.
c. Both Category I and Category III spares (See Project Instruction N5,
Section III.F) shall be included in the SP items in III.B.2.b, above.
Additionally, information contained in vendors' spare parts
recommendations and Contractor's summary shall be duly incorporated to
provide complete data regarding interchangeability, weights, prices,
delivery times, etc.
d. Contractor is collect and retain prerequisite information for use in
compilation of Equipment Reference Files.
3. Specific Content Requirements
a. An individual file is required for each piece of equipment. Contractor is to
compile all of the Equipment Reference File data.
C. Operating Instructions
a. Preparation shall permit release of operating instructions including
Company approval time for each design specification to precede
Mechanical Completion of the applicable unit by no less than eight (8)
months.
b. As with the Project Record Book and Equipment Reference File, the
EMPLOYERs Project Manager may authorize release of partially
completed volumes under certain conditions.
2. Content Requirements
a. Operating instruction for each design specification shall address safe start-
up, operation, and shutdown under all conditions and specify the values to
be maintained for all variables. Operating manuals for specific equipment
items shall be included in the Equipment Reference File.
b. Each volume or portion thereof for a design specification shall contain the
following general sections:
Introduction unit or system duty and objectives;
Process Description process discussion vis-a-vis objectives; design
bases for strainer raw materials and product
slates; material balance; equipment product
PAGE 4 OF 8
DATE: JULY 10, 2009
slates; material balance; equipment provided;
etc;
Control Description process theory and operating conditional
interrelationship between operating variables;
unit or system controls; equipment details; flow
diagrams etc.;
Pre- Commisioning emergency provisions and equipment;
procedures for flushing and testing systems;
procedures for inspecting and commissioning
equipment components, etc.;
Commisioning general and specific procedures for unit or
system operation with precautionary instructions;
Shutdown general and specific procedures for the
shutdown of the unit or system under normal
and/or emergency conditions with precautionary
instructions for all situations;
Safety safety practices to be employed in all operating
and maintenance procedures; safety and
accident preventative equipment; safety flow
diagrams, etc.;
Appendix major equipment summary; instrument list, utility,
catalyst, and chemical requirements; sample and
control tests and procedures; etc.
IV. SUPPORTING INFORMATION REQUERIEMENTS
The EMPLOYERs General Management shall determine the specific requirements
that must have into account the CONTRACTOR to design its Control System of the
Support Information for each one of the:
a. Project Register Books
b. Equipment reference files
c. Operative Instructions
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PAGE 1 OF 2
DATE: JULY 10, 2009
19. COMPANY'S REVIEWS, AGREEMENTS, APPROVALS, AND AUTHORIZATIONS
I. OBJECTIVE
This Instruction addresses the EMPLOYER's reviews, agreements, approvals, and
authorizations related to Contractor's execution of Work.
II. REQUIREMENTS
A. General
It is the EMPLOYERs intent to not interfere with the expeditious and orderly
progression of Contractor's execution of Work so long as Contractor is meeting all
requirements of the Contract. However, Contractor should clearly understand that
drawings, vendors' prints, specifications and other documents which Contractor is
required to submit to the EMPLOYER for review (degree of review at the
EMPLOYER's discretion) or approval must be submitted on a timely basis in order
to minimize the cost/schedule impact of any change should the EMPLOYER elect
to make a change.
B. Specific - Following categories of drawings require the EMPLOYER approval:
Block Flow and Process Flow diagrams;
Piping and instrumentation diagrams (P&ID's);
Mechanical flow diagrams - process, utility, and safety relief (flare);
Plot plans;
Underground plot plan
Equipment General Arrangement Diagrams/Mechanical Access;
Piping plan drawings (OSBL)
Electrical one-lines;
MCC layout of the Motor Center Control.
Cable tray routing plans;
Grounding plans;
Lighting plan;
Control Room details (Architectural, Foundation, Layout, Panel layouts);
Paving, grading, and roads;
PAGE 2 OF 2
DATE: JULY 10, 2009
19. COMPANY'S REVIEWS, AGREEMENTS, APPROVALS, AND AUTHORIZATIONS
Instrumentation/electrical diagrams to existing in-service equipment
Isometrics involving tie-ins to in-service equipment and lines.
Vendor prints of critical equipment (to be established during review of document
distribution matrix)
Specifications generated by contractor
Unpriced bid tabs
The above list may be amended at the discretion of the EMPLOYER's Project
Manager. In such cases, Contractor shall be given reasonable advance notice.
C. Other
The Agreement, General Provisions, and other parts of the Job Specification also
contain specific requirements for the EMPLOYER's Reviews, Agreements,
Approvals, and Authorizations.
PAGE 1 OF 3
DATE: JULY 10, 2009
20. PROTECTION OF PROPRIETARY/CONFIDENTIAL INFORMATION
I. OBJECTIVE
This instruction presents the outline requirements and establishes minimum standards
for security procedures related to proprietary/confidential information which Contractor
shall use in formulating its Job Procedures for executing the Work.
Contractor shall conduct the performance of the Work in a manner which shall control
the distribution of confidential information developed by or for the EMPLOYER, and
prevent access to this information by any unauthorized parties, including the
information generated.
A. Confidential Information
All data and information pertaining to proprietary equipment and
instrumentation/computer systems, as well as certain other project items, data and
information identified by the EMPLOYER from time to time, is to be treated as
confidential information. This includes all information giving the process/operating
data and characteristics, materials of construction, physical dimensions and
configurations of specified or related equipment, Plant or equipment throughout,
and cost or schedule information relating to the project.
B. Secrecy Agreement
Prior to the execution of any activity on the Work, Contractor and the EMPLOYER
shall execute a Secrecy Agreement covering the treatment of confidential
information. All Contractor employees or contracted personnel shall be familiar
with the terms of this Secrecy Agreement, and shall be cleared by signing a
document binding them to the terms of said Agreement prior to performing on any
portion of the Work or being given access to any confidential information related to
the Work.
C. Project Location
Contractor shall devote a restricted area of its office space for the development of
the Work. This area shall have controlled access, and will be "off-limits" to any
personnel not cleared. Contractor shall develop a method to ensure that only
cleared personnel are granted unrestricted access to the off-limits, and to record
and control the access of all persons not cleared. Access by persons not cleared
is to be kept to an absolute minimum. A conference area, inside the project
location and immediately adjacent to an entry, shall be established to minimize
movement by persons not cleared inside the project location. Essentially all
project Work is to be performed in the project location.
PAGE 2 OF 3
DATE: JULY 10, 2009
D. Vendor Contacts
No third party vendor, supplier or subcontractor shall be given access to
confidential information unless such third party has executed a Secrecy
Agreement relative to the information. All confidential information supplied to third
parties as part of a request for bids shall be returned by unsuccessful bidders
(including all copies made by Vendors).
E. Data/Word Processing
No confidential information shall be entered into any data or word processing
systems unless adequate security routines and procedures, approved by the
EMPLOYER, are present in such systems to prevent individuals not cleared from
accessing the information. A log shall be kept of all confidential information
retained in data or word processing systems or on recorded media. With the
EMPLOYER authorization all such confidential information shall be purged from
the systems/media at the conclusion of the Work.
F. Reproduction
All reproduction of confidential information shall be performed on equipment
located in the project location, operated by cleared personnel.
G. Mail and Courier Service
Contractor shall arrange for all incoming mail and courier service which may
contain or relate to confidential information to be labeled on the outside of the
envelope for direct delivery to the project location. Specific responsibility shall be
designated for the receipt, opening and logging of such in the project location
before distribution to the appropriate project personnel. Any incoming mail and
courier service, which, for whatever reason, should have been received under this
arrangement and was not so received, shall be logged in with annotation of its
unsecured arrival.
All outgoing mail which contains or relates to confidential information shall be
packaged/wrapped in the project location, shall be addressed to specific personnel
authorized to receive such information and be sent under a secure mode of
delivery.
H. Model
Any model effort to be required as part of the Work shall be performed inside the
project location, including the fabrication of model equipment, if applicable.
PAGE 3 OF 3
DATE: JULY 10, 2009
I. Trash Disposal
All documents to be discarded which contain confidential information shall be
rendered unreadable within the project location before being dispersed as trash for
disposal. Contractor shall develop, for the EMPLOYERs prior approval, the
method to be used in making the documents unreadable.
J. Logs
All logs referred to in this instruction are to be kept as part of the project
documentation, and shall be available for the EMPLOYER's review as requested.
TALARA REFINERY MODERNIZATION PROJECT ANEXO C1-FEED
PAGE 1 OF 1
DATE: 13 JULY 2009
ANNEX C1 FEED
SERVICES AND DELIVERABLES
Table of Contents
International Process NPCI-002-2008-OFP/PETROPERU
1. Introduction
2. Input Information/Data
3. FEED-EPC Contractor Scope of Work During FEED Phase
3.1 Phase Planning, Management and Control
3.2 Interaction and Relationship with PT, PMC and Licensors
3.3 Talara Refinery Modernization Complex Integration and Optimization
3.4 Open Art Unit BDP Preparation
3.5 Finalization of Licensor BDPs
3.6 BDPs to Complete FEED Packages
3.7 Preparation of OBE
3.8 Project Execution Planning
3.9 Long Lead Item Procurement
4. FEED-EPC Contractor Scope of Work During Pre-Construction
5. FEED Package Readiness for Potential Third Party Involvement
TALARA REFINERY MODERNIZATION PROJECT ANNEX C1 FEED SERVICES & DELIVERABLES TO
PAGE 1 OF 22
DATE: 18 JULY 2009

ANNEX C1 FEED
1. Introduction
Annex C1 FEED Services and Deliverables specifically addresses the
requirements of the FEED-EPC Contractor during the FEED Phase of the Work.
2. Input Information/Data
As previously stated, the FEED-EPC Contractor is expected to develop its
response to the FEED-EPC IFP utilizing the background information and
expectations contained in MJS Parts A, B, C and Annexes C1 and C2.
The EMPLOYER shall deliver the information of the actual units that are available
within a term of a month (1) after the date of the beginning of the Services.
3. FEED-EPC Contractor Scope of Work During FEED Phase
Broad Perspective
The Contractor shall, as part of the Services, review and fully satisfy itself as to
the accuracy and adequacy of the Feed Technical Information (including the
Heat and Balance Data and each Basic Design Package), and verify that such
information is suitable for the purposes of satisfying the Employers
requirements for the Project as set out in the Master Job Specifications.
Collectively includes all FEED obligations/functions necessary to incorporate
EMPLOYERs designated Licensor BDP and FEED Contractors internally
designed Open Art BDPs into an integrated, optimized, cohesive,
comprehensive, reliable, CAPEX and OPEX effective, high quality set of FEED
phase deliverables including but not limited to complete FEED packages for all
units, an AACEI Class 2, (as per the Association for the Advancement of Cost
Engineering internacional-AACEI)+/-10% quality OBE, and a definitive EPC
Phase PEP.
FEED Phase facility packages should be suitable for the FEED-EPC Contractor
to prepare and present its LS Conversion Price Proposal or, in the event said
price is unacceptable to EMPLOYER, to be conveniently and expeditiously
used by EMPLOYER to secure alternative pricing from qualified third party
industry EPC Contractors.
PAGE 2 OF 22
DATE: 18 JULY 2009

At EMPLOYERs discretion, if EMPLOYER and the FEED-EPC Contractor
cannot achieve Conversion immediately after completion of the FEED
,EMPLOYER may instruct the Contractor to proceed with the early stages of the
EPC Phase in accordance with the mutually approved PEP which accompanied
the FEED OBE after suitable agreed adjustments. During this Pre-Construction
period, the FEED-EPC Contractor will work diligently to mitigate those issues
which are preventing Conversion, continuously adjust its Conversion Price
Proposal in accordance with project developments and attempt to achieve
Conversion closure at the earliest possible opportunity. Employer will routinely
be kept informed of cost commitments and expenditure levels and forecasts
during the Pre-Construction period.
The PMC obligations as stated in the Master Job Specification are only relevant
between PETROPERU and the PMC and do not affect the obligations of the
FEED-EPC Contractor.
Phase Obligations
3.1 Phase Planning, Management and Control
Upon the signature of the FEED-EPC Agreement for the TRM Project, the
selected Contractor is expected to implement its proposed/approved PEP by
promptly putting in place the management, technical and administrative
structure and resources to efficiently/ effectively carry out the FEED Phase of
the Work. As stated in the Preamble to the MJS, the FEED-EPC Contractor is
the primary participant in the overall program and is expected to plan and
maintain its momentum while managing its direction and efficiency, not only
through the FEED Phase, but throughout the FEED-EPC effort.
The FEED-EPC Contractor is expected to carry out all technical studies
necessary to develop an optimum, integrated CAPEX and OPEX efficient,
overall facility plan, e.g., refinery-wide mass and energy balances, heat
integration studies, effluent compliant analyses, energy conservation.
Throughout the FEED Phase, the FEED-EPC Contractor is expected to
maintain a well planned, coordinated and organized working environment,
utilizing sufficient, competent, qualified staff to carry out the work, while
maintaining effective communications and interaction with the PT, PMC and
all Licensors.
In this planning, it shall be considered that the Main Activities shall be
developed exclusively by the FEED-EPC CONTRACTOR (no sub-
contractors). By Main Activities it is understood those activities developed by
the CONTRACTOR, using the specialized knowledge, technologies, licenses,
patents, good engineering practices and any other ability inherent to the
CONTRACTOR, to ensure that the basic design, detail engineering,
PAGE 3 OF 22
DATE: 18 JULY 2009

equipment procurement, and the construction and assembly, is performed
complying strictly the quality requirements established in the CONTRACT
1
.
Some of the requirements including but not limited to, are listed below:
(a) Design and Specification of the processing Equipment.
(b) Specification Sheet Preparation of the processing Equipment.
(c) Heat and Mass Balance Preparation
(d) Flow Diagrams Preparation, Piping and Instrumentation, Equipment
Distribution and other related.
(e) Utility definition required for the Project.
(f) Integration Activities of the Licensed and Open Art BDPs, which includes
the Licensors coordination.
(g) Preparation of the Estimated Costs and Schedules t be defined in the OBE
phase.
The FEED-EPC Contractor shall initiate its work in a sequence that will most
effectively interact with EMPLOYERs selected Licensors so that all work is
done in a timely, efficient manner, which minimizes recycle iterations and
leads to an optimum overall, integrated plant configuration and design.
3.3 Talara Refinery Modernization Complex Integration and Optimization
The FEED-EPC Contractor shall take the defined crude slate/assay mix and
product specifications set forth in the Basis of Design and the indicated
processing sequence and technologies, and develop a detailed material and
energy balance for the complete refining complex by leading and interacting
with the designated Licensors and its own Open Art facility design teams in
order to achieve optimized, integrated, fully balanced mass and energy
requirements for all component facilities. A preliminary sequence of the
FEED-EPC Contractors Work and that of the Licensors is shown in MJS Part
B Basis of Design, Subsection 3.3. The FEED-EPC Contractor is expected
to work closely with each of the Licensors, taking maximum advantage of
integration and efficiency opportunities while respecting the operational and
maintenance flexibilities of the facility.

1
Question 202, Round 3
PAGE 4 OF 22
DATE: 18 JULY 2009

3.4 Open Art Unit BDP Preparation
It is expected that the FEED-EPC Contractor will develop the same
information and deliverables associated with Open Art Basic Design
Packages (OA-BDP) as noted for the Licensed Units as shown in this MJS
Part B Basis of Design, Subsection 3.4. It is expected that a separate OA-
BDP package will be produced for each Open Art unit, while moving
seamlessly through each BDP to produce the complete FEED Package.
A chart describing the Open Art modified or new facilities for the Project is
shown below for convenience:
Unit New or Expanded
Primary Distillation Expanded
2
Vacuum Distillation I Expanded
Vacuum Distillation III New
Caustic Treatment Units Expanded
Utilities and Offsites Expanded and New
Gas Recovery New
Amine Plant for off gasses New
General Facilities & Services (including new
dispatch jetty)
Expanded and New
3.5 Finalization of Licensor BDPs
Not all Licensor BDPs will necessarily be as complete as called for in Part B
Basis of Design, Subsection 3.4. In such instances, if the Licensor does
not or cannot produce the missing information, the FEED-EPC Contractor
shall complete the work to the desired standard, based on mutual agreement
between Employer and FEED-EPC Contractor and Licensor concurrence.
3.6 BDPs to Complete FEED Packages
Each Licensor and FEED-EPC OA-BDP will be extended in accordance with
the following specifications to produce a complete FEED package for each of
the designated processing units, utilities and offsite facilities.

2
The detailed information of units to be expanded shall be provided to the Successful Bidder of
the process. Answer to question 132 Round 1.
PAGE 5 OF 22
DATE: 18 JULY 2009


Deliverable Description
Feed Package - Assembly FEED Packages are to be assembled by unit area.
Design Basis
The Design Basis provides all the information agreed
between parties involved in the project and upon which the
FEED for the Plant will be based:
Function and scope of the units
Definition and description of all the process design
cases
Feed source and specifications
Products destinations and specifications
Plant capacity and turndown
On-stream time
Utility specifications
Battery limit conditions
General equipment and systems capacity design
criteria
Environmental requirements
Safety requirements
Codes and standards
Site location, boundaries, benchmarks and
coordinates
Site location and existing facilities with laser
mapping
Local meteorological conditions
Unit specific vent and drain philosophy
Unit specific layout requirements
Unit specific operations and maintenance
requirements
Unit specific commissioning and start-up
requirements
Unit specific single source vendor list
Design Basis Philosophies (piping, electrical,
process controls, etc.)
Critical Design areas and Limitations Description
PROCESS DESIGN
Process Description
This will include a general description of the Process
including the chemistry and salient features, and a more
detailed description, from which each unit operation in the
Process should be understood in conjunction with the
Process Flow Diagram.
Process Flow Diagrams (PFDs)
Process flow diagrams (PFDs) will show the functionality of
the process systems of the unit, with the following
information included:
Flow scheme with process streams and main utilities
streams.
Source of incoming and destination of outgoing
streams.
Tag number and service of equipment; indication of
duplicates and installed spares.
Main control loops and instrumentation, necessary
for proper functioning of the process at all normal
PAGE 6 OF 22
DATE: 18 JULY 2009

operating conditions.
Functional outlines of columns, vessels and reactors;
numbering of trays and packing or catalyst sections;
indication of main process internals and feed and
product locations.
Functional outlines of convection and radiant section
coil arrangements for heaters.
Functional type of heat exchangers such as air
cooled, shell and tube or plate; allocation of shell
and tube side.
Functional type of pumps and compressors such as
centrifugal or reciprocating; indication of capacity
control when relevant.
Stream number for all major process streams.
Main utility streams; process conditions for utility
streams are provided in the mass balances, on the
PFD or on the UFDs (see next chapter).
Mass and energy balances including supporting calculations
will be provided at normal steady state operating conditions,
showing chemical and physical characteristics of all primary
streams and of secondary streams where appropriate. Data
for alternative operating cases (e.g. start of catalyst life, end
of life) will be provided where these affect significantly the
operation of the plant.
Utility Flow Diagrams
Diagrams similar to the PFDs covering major utility systems
including Fire Fighting Systems.
Utility Consumption List
A listing of all utility users will be prepared for each system
(e.g. steam, boiler feedwater, cooling water, hydrogen,
nitrogen, fuel gas, etc.) giving details of normal and
maximum operating requirements.
Equipment List
Provide a listing of equipment by unit area with the following
information:
Equipment Tag number
The number of operating and spare pieces
Service description
Main process characteristics (e.g. duty, capacity,
dimensions, etc.)
Mechanical design conditions
Selected materials of construction
Remarks; this includes information like common
spares with another equipment, part of a package
unit, critical or proprietary service; equipment which
is new, revamped, relocated, redundant or re-used in
another service, recommended vendor for sole
sourced equipment
PAGE 7 OF 22
DATE: 18 JULY 2009

Chemical and Catalyst Schedule
This schedule will describe the specifications and physical
and/or chemical properties, initial charges, expected
consumption and recommended inventory. Suggested
suppliers, where restricted purchase applies, will also be
identified. Includes MSDS Sheets.
Plant Effluent Data Schedule
A schedule of new and existing Plant effluents and
emissions specifying:
Compositions
Physical state and conditions
Quantities
General
Approved For Design (AFD) Piping and Instrument
Diagrams of the unit will be provided to allocate, identify
and specify all piping, special piping items, instruments and
process control elements in the unit, based upon the flow
scheme and control scheme given on the Process Flow
Diagrams, Utility Flow Diagrams and in the Process Control
and operation philosophy.
Piping and Instrumentation
Diagrams (P&IDs)
Piping Shown
The following piping information is included:
All process lines required for all operating modes of
the unit, including start-up, (normal and emergency)
shutdown, regeneration, etc
All utility lines required for servicing the unit
Line size, line number and pipe class for all lines
shown, including preliminary hydraulics calculations
Piping items like valves, spool pieces, spectacle
blinds, (high point vents and low point drains for
piping will not be included)
Heat tracing (steam or electrical) and jacketing
where required for process reasons
Requirements for sampling, special arrangement of
lines, sloping of lines, hot or cold flushing, purges,
blanketing, etc.
Source of incoming and destination of outgoing
lines
Sample points and references to typical installation
(details of sample point installations will not be
included)
Tie-ins
Instrumentation Shown
The following instrumentation information is provided:
All instruments required for all operating modes of
the unit, including start-up, (normal and emergency)
shutdown, regeneration, etc
Control loops and their main elements required for
proper and safe operation of the unit
Air failure position of control valves
On/off valves (and air failure position)
Set pressure of safety valves/rupture discs
Size of control valves and safety valves, including
PAGE 8 OF 22
DATE: 18 JULY 2009

relief valve inlet and outlet pipe sizes
Tag numbers of instruments, instrument loops,
safety valves and on/off valves
Flow meter type and preliminary size
In-line analyzer types and hook-ups for connection
(supply and/or return) to the process
Equipment Information
The following equipment information is provided for each
piece of equipment:
Tag number and service
Outline depiction
Indication and numbering of process internals
Position and elevation requirements (to grade
and/or other references)
Type of heat exchanger or heater
Type of rotating equipment nozzles
Nozzle sizings
Heat Tracing type
Insulation type
Mechanical seal type
Minimum Equipment Elevation
Summary Schedule
A schedule of minimum elevation requirements for items of
equipment.
Line Designation Tables (LDT)
The LDT will include the following information:
Line Numbers
Line sizes
Piping specifications
Flowing medium codes (service code)
To and from data
Operating pressures and temperatures
Mechanical design pressure and temperature
Insulation requirements
Process Critical Line List
This document will include a list of critical lines whose
detailed piping design must be reviewed by the Licensors.
Piping Specialties Items List
A listing of all piping specialty items identified on the
P&IDs.
Piping specialty items are in line piping items that are not
covered by general piping specifications. (Special valves,
desuperheaters, spectacle blinds, etc.)
Piping Specialties Process Data
Sheets
Process Data sheets for Piping Specialty Items including:
Item Number
Function
Design Type
Operating and Design Conditions (Flows,
Temperature, Pressures, etc.)
Piping Services Specifications
Piping Services specifications are based on fluid properties
and operating and mechanical design pressures and
temperatures. The specification includes information pipe
sizing, materials of construction, wall thickening
considerations and valving requirements
3
.

3
More details about the material specification and drawings shall be provided to the successful
bidder. Question 32 Round 1.
PAGE 9 OF 22
DATE: 18 JULY 2009

Tie-In Summary
A listing of all battery limit tie-ins as noted on the P&IDs
including the following information:
Tie-in Number
Service Tie-ins
Location
Hot or Cold tap
Basic Design (Double Block and Bleed)
Description of special requirements and conditions
Relief Valve Summary
A tabulation of pressure relief valves discharging to the
atmosphere or flare, listing design conditions for each case.
Materials Selection Report
The report will provide the basis for material selection and
special requirements for materials of construction.
Hazards Study Report
This report will contain the following information:
Results of PHA/HAZOPs Reviews
Listing and discussion of potential process hazards,
their effects, prevention and implications for plant
design and operation
Incorporate HAZOP recommendations where
possible and provide list of outstanding
recommendations to be incorporated in detailed
design
A listing of flammable and/or toxic substances
A listing of substances likely to be found in the
Plant with a commentary on their uses, locations
within the process, their individual and, where
appropriate, collective hazards
Material safety data sheets
Laboratory Equipment
Specifications
In addition to the Laboratory Basic Design consider only the
Specification deliver for laboratory analytical equipment
which is needed to control and monitoring the new process
units
4
.
Analytical Manual
A manual detailing analytical methods, sampling points,
analytical equipment and reagents used to control the
Process Units during normal operation and to determine
performance during guarantee test runs.
Process Operating Manuals and
Performance Test Procedures
These are high level descriptions of activities that will be
used as a basis to develop step-by-step instructions in
starting up the Process Units. Information included is:
Process Description
Start-up and Planned Shutdown Procedures
Normal and Emergency Operating Procedures
Emergency Shutdown Procedures
Performance Test Procedure, defining in detail how
the guaranteed
MECHANICAL DESIGN
Long Lead Items Equipment List
(LLE)
Equipment whose delivery might force the schedule
extension if not ordered prior to Conversion
Engineering Equipment Data
Sheets (General)
Equipment engineering data sheets will be
prepared for all process equipment

4
Answer to question 100 Round 1.
PAGE 10 OF 22
DATE: 18 JULY 2009

These data sheets will contain the information listed
on the BDP Process Data Sheets, adding
mechanical information which further defines the
design of the equipment
These data sheets will contain sufficient information
so that they can be issued to equipment vendors as
part of Inquiry Requisitions
Additional information for specific types of equipment are as
follows:
Columns, Reactors, Vessels and
Drums
Sketch showing general arrangement with main
dimensions, tray location/packing height, nozzle
locations, support requirements
Operating Fluid
Operating and Design Pressures and
Temperatures
Design Code and Notes
Process Nozzle Sizes and Preliminary
Instrumentation Nozzle Sizes
Materials of Construction
Corrosion Allowance
Insulation Requirements
Details of Internals (where applicable)
Tray Process Specifications (duty and materials,
where applicable)
Heat Exchangers (Shell and
Tube Type)
Type of Heat Exchanger
Number of Shells
Duty
Temperatures
Allowable Pressure Drop
Corrosion Allowances
Design Codes and Notes
Nozzle Sizes
Surface Area, number, size and arrangement of
tubes
Heat Exchangers (Proprietary
Type, e.g., Air Coolers, Plate
Exchangers)
Duty
Temperatures
Allowable Pressure Drop
Design Code and Notes
Corrosion Allowance
Nozzle Sizes
Plot Limitations (if applicable)
Driver Data (if applicable)
Rotating Equipment
(Compressors, Pumps, Fans and
Blowers)
Type of Unit
Number Required
Duty Specification
Fluid Characteristics and composition
Particular process requirements
PAGE 11 OF 22
DATE: 18 JULY 2009

Operating Conditions: pressure, temperature, flow
rates and differential pressures
Recommended type and specification of driver
Efficiency (at operating point)
Special seal requirements
Type and Specification of Driver (where
appropriate)
Operating Location
Lube/Seal Oil System (where applicable)
Instrumentation Requirements (where applicable
minimum for safe operation)
Utilities Requirements
Fired Heaters
Type of heater
Process conditions for the governing design
case(s), including vaporization data, where needed
Process conditions for the auxiliary streams
Absorbed heat duty for the process stream and
auxiliary streams
Design requirements (e.g. number of passes, tube
diameter, heat flux and/or velocity limitations,
allowable pressure drop, minimum efficiency,
excess air, NO
x
)
Mechanical design conditions (per section when
relevant)
Materials of construction (per section when
relevant)
Type and specifications of fuel(s) for fired heater,
power data for electrical heater
Thermal design of fired heater
General arrangement drawing of fired heater
showing coil(s) layout
Noise limitations
Design requirements for combustion air preheat
and flue gas systems
Boilers
Type of boiler
Process conditions for the governing case(s)
Heat duty
Fuel requirements
Design requirements (Temperature, Pressure)
Water quality specifications
Steam specifications
Blowdown and effluent specifications
Condensate specifications
General arrangement drawing (including access
platforms)
Noise limitations
Combustion management system description
Design Codes
PAGE 12 OF 22
DATE: 18 JULY 2009

Mechanical Design conditions
Packages and Miscellaneous
Equipment Items
Equipment Description
Number Required
Sketch showing Principal Dimensions (where
appropriate)
Supports and arrangement of the items (where
appropriate)
Operating and Design Conditions
Fluid Characteristics
Nozzle Sizes
Drive Data (if applicable)
Utilities Requirements
Instrumentation Requirements (where applicable -
minimum for safe operation)
PIPING DESIGN/PLANT
LAYOUT
Overall Refinery Plot Plan
The Overall Refinery Plot Plan will be updated to reflect the
installation of the expanded/modified facilities. Include a
key plan for the General Arrangement Drawings.
The general arrangement plan of the existing refinery has
been provided in Appendix 5.1 of Part B Bases of Design
of the Master Job Specification
5
.
Process Units General
Arrangement Drawings
General Arrangement Drawings will be prepared for each of
the new/modified process units. These drawings will show
at a minimum:
Location of Equipment
Location of main structural steel members
Location of aisleways, ladders and platforms
Location of main piperacks, cable trays, etc.
Location of safety and fire fighting equipment
Incorporation of Licensors standards and
requirements
Utilities and Offsites General
Arrangement Drawings
General Arrangement Drawings will be prepared for the
Utilities and Offsites Areas.
3D Plant Model
A 3D Plant Model will be developed for this project. The
Contractor is to indicate what software will be used for
Model development.
Critical Piping Layout Studies
These studies will include the following information at a
minimum:
Identification of critical pipelines
Isometric sketches for:
- Critical pipelines
- High cost mechanical piping (to support
development of OBE)
- Preliminary stress analysis for certain
pipelines (high temperature, long run, large
diameter, etc.)

5
Related to question 31 Round 1
PAGE 13 OF 22
DATE: 18 JULY 2009

Underground Piping Layout
Studies
A study of cable trenches, firewater lines, major U/G piping,
(e.g., process piping, sewers, etc.) which indicate material
of construction, sizing, routing, potential conflicts, etc.
PROCESS CONTROLS/
INSTRUMENTATION DESIGN
This work to be performed in close coordination with the
TRM Project MAC Contractor
During the first FEED phase (maximum 2 months after the
Contract signature), the FEED-EPC Contractor will develop
a MAC Selection Process which results will be finally
approved by the EMPLOYER.
Process Control and Operation
Philosophy Report
The main operational control functions are described in the
Process Control and Operation Philosophy Report.
Operational control involves all manual, continuous and
automated actions to properly operate the process and
keep the process within its operating window, thus making
products meeting their specifications. Special process
considerations such as startup, shutdown, fuel gas
composition, etc. will be included. This report also
addresses emergency situations how to avoid and how to
regain control of operations.
The document will be developed in parallel with the Process
Flow Diagrams (PFDs). It describes the primary objectives
of the process and how these can be achieved during
normal operating modes. Furthermore, it provides an
operational control description for each process unit, the
possible expansion with advanced process control and an
indication of sequence and batch controls. As far as
applicable, it also includes operational control design
considerations.
The Process Control and Operation Philosophy sets the
basis for the Process Control Functional Specifications.
Define platform of advanced control and optimization
management of assets.
Process Controls Functional
Specifications
The operational control functions are specified in detail in
the Process Control Functional Specification. Operational
control consists of regulatory control, sequence and batch
control, manual manipulation and may include advanced
process control.
The document will be developed in parallel with the Piping
and Instrument Diagrams (P&IDs). The design basis of the
PCFS is given in the Process Control and Operation
Philosophy.
The specifications will contain a functional description of the
complex regulatory control loops and (semi) automated
sequence/batch controls. The specific operational and
implementation aspects of all regulatory controls (e.g.
equations, tracking, transmitter failure handling) will be
included. If applicable, Sequential Function Charts or
structured text (as per IEC-1131-3 standard) are provided
for sequence/batch controls. During FEED default values
are used.
DCS functional specifications are also included (including
preliminary loop/logic diagrams).
PAGE 14 OF 22
DATE: 18 JULY 2009

Preliminary Process Trip
Schedule and Logic Diagram
The process trip schedule is a matrix diagram showing
actuations required for the safe start-up operation, and
shutdown (Trip) of the Plant.
The logic diagram is a preliminary representation of the
initiator and trip actions listed on the process trip schedule.
Emergency Shutdown (ESD)
Functional Guidelines
This document provides the minimum functional
requirements of the ESD system to provide the Plant with a
safe and reliable protection system during normal and
upset process conditions. It provides technical guidance as
to:
The recommended system design and technology
to be used
A description of the methodology of the operator
interface
An explanation of the Process Trip Schedule and
Process Logic Diagrams and their use in the
programming of the ESD system
Instrument Index
The Instrument Index lists instruments and/or functions that
are required for control and safeguarding of a process
plant. It is the basic document derived with the P&IDs from
which the instrumentation work is executed. The
Instrument Index shall be part of a Smart Instrumentation
Database, fully integrated with the P&IDs and instrument
specifications.
The following fields of the instrument index will be
completed:
Tag number
Service description
Instrument Type
P&ID number
Location (local, local panel, etc.)
System (DCS, ESD, etc.)
I/O type (input/output, digital, analogue)
Line size
Pipe class
In-line instrument size
Listing of instruments in the instrument index will be limited
to those instruments as indicated on the P&IDs.
The instruments specification sheets will contain relevant
process and instrument specifications valid for the function
and type of instrument. Specific information for certain
instrument classifications are as follows:
Instrument Specification Sheets
Control Valves Specification Sheets
Process conditions for the governing design
case(s)
Spring action
Mechanical minimum stop (if applicable)
Preliminary sizing
Noise limitations
PAGE 15 OF 22
DATE: 18 JULY 2009

Safety Valves/Relief Devices Specification Sheets
Protected equipment/systems
Relief cases identification
Process conditions for the relief cases
Type of safety valve/relief device
Preliminary sizing
Analyzers Specifications Sheets
Function of analyzer
Property to be analyzed
Composition of fluid to be analyzed
Type of analyzer
Process conditions for the governing design case
Range of value of the property to be analyzed
Number of I/O
Communication with DCS
Utility requirements
Housing requirements
Flow Instruments Specification Sheets
Capacity
Type and function of the instrument
Preliminary size
Flow Metering Skid Specification Sheets
Capacity
Type and function
Alarms and Automatic Shutdown Devices
Alarm Cabinet/Panel Description
Type of Alarm
Trip points
Connection to Control System
Configuration
Special or Unusual Instruments
As directed by the specific instrument
I/O Count Report
An I/O Count Report will be prepared indicating the inputs
and outputs defined per system with reference to base
documents used and assumptions/spares/space taken into
account. If applicable I/O count shall also contain the count
for signals connected to other systems like PLC, machine
monitoring. Serial interface signals may be incorporated.
ELECTRICAL DESIGN
Power Consumers List
The Power Consumers List will provide an overview of
power consumer data of the plant, including the aggregates
of utilities such as lighting and heat tracing.
The list will show name plate ratings, connected and
operating loads and related electrical performance data
under normal plant operating conditions.
PAGE 16 OF 22
DATE: 18 JULY 2009

The Power Consumers List also indicates the emergency
power requirements on the basis of which an emergency
power network will be developed.
Electrical Load Balance Study
Includes the electrical equipment load allocations to the
switchgear/MCCs.
Electrical Equipment Data Sheets
Electrical equipment sizing data will be used on the
Electrical Equipment Data Sheets. Data sheets will be
prepared for the following electrical equipment within the
unit.
Electric motors, individual motors, individual sheets
for large drive systems, if required including
frequency converter data sheets
HV cable
Other Switchgear, MCCs
UPS Systems
Variable Drive Systems
Single Line Electrical Drawing
(Preliminary)
This diagram indicates the electrical distribution system of
generators, switchgear, MCC and transformers, identifying
process loads for normal and emergency/essential power.
The single line diagram will be based on the "Electrical
Load Balance Study
Unit Hazardous Area
Classification
The Unit Hazardous Area Classification Memorandum will
provide an overview per equipment item per unit of the
contents chemical properties, volume, operating pressure,
operating temperature. This document serves as back-up
document for the hazardous area classification lay-out.
The Unit Hazardous Area Classification Lay-out drawings
are based on each units general arrangement and shows
sources and extent of gas and/or dust explosion hazards,
including a legend and explanatory notes. Text shall
include a summary of rules and codes followed electrical
area classification within each unit, a material selection
table, a listing of prevailing products and possible
restrictions in application or validity. These documents are
used as basis for the selection of equipment and materials
Electrical Cable List (Preliminary)
An Electrical Cable List for the respective unit will be
prepared indicating preliminary sizes of HV and LV cables.
The list shall be based on the cable sizing specifications.
Cable sizing calculations shall include the application
international derating factors. The cable list will serve as
the basis for the cable trench sizing and routing.
CIVIL, STRUCTURAL AND
ARCHITECTURAL
The Contractor must acquire regulations, standards and
other bibliographic material necessary to comply with its
obligations
6
.
Preliminary Civil Design
The following documents will be prepared:
Soils Investigation Reports (prepared by local
Geotechnical Engineering Company). Latest report
to be included at minimum
7
.
Preliminary Site Development Plan (including
paving and grading sketches)

6
Questions 61 and 62 Round 1.
7
Question 37.1 - Round 1 (The Contractor shall include the most recent soil study).
PAGE 17 OF 22
DATE: 18 JULY 2009

Preliminary Foundation Sketches
8
(including
railways, trenches, etc.)Piling Study
Soils disposal plan
The Contractor must include the most recent soil study.
Preliminary Structural Design
The following documents will be prepared:
Preliminary Structural Sketches for:
- Process Structures
- Piperacks
- Loading Dock
- Other Structures
Preliminary Architectural Design
Preliminary floor plans of the:
Administration Building
Laboratory Building
Control and Operations Center
Demolition/Dismantlement
Relocation Plan
This plan will cover:
Identification of areas to be demolished or
dismantled as shown on a marked up existing
drawing
A listing and description of equipment to be
relocated
Material and Installation Design
Standards Specifications (Issued
For Design
The development and issuance of material and installation
design standards and specifications, including, but not
limited to:
Piping
Layout and spacing
Mechanical
Process Controls (DCS, Instrumentation, etc.)
Electrical
Civil
Structural
Architectural
Insulation
Painting
Fireproofing
Other Coatings (e.g. acid coatings for concrete,
etc.)
Reference to specific codes and industry standards should
be identified in these specifications. A listing of applicable
codes, procedures, standards and specifications shall be
included.
Equipment Insulation List
A list of equipment to be insulated with the following
information:
Item Number
Item Description
Insulation Specification
Insulation Thickness
Constructability Report
A report that covers the construction aspects of the project,
including the following information:
Highlights of Constructability review of design

8
Question 37.2 - Round 1 (More information about the piles shall be submitted to the
Successful Bidder).
PAGE 18 OF 22
DATE: 18 JULY 2009

documents
Equipment Plot Plan Placement vs. Installation and
Removal
Construction Clearance Required Horizontal and
Vertical
Safety Permits and Procedures Required
Underground Conditions Evaluated
Tie-Ins/Hot Taps
Revamp Requirements
Work Sequence
Modularization
Labor Survey (Availability, Skills, Work Rules, Work
Week, Union, Open Shop, Third Party Nationals,
Etc.)
Heavy Lift/Rigging Plans
Laydown Area, Marshalling Yards, On-Site/Near
Site Storage, Etc.
Temporary Facilities Requirements, Placement
Temporary Utilities
Turnover Requirements (Sequence, System
Boundaries, Punchlist, Turnover Package
Requirements, Hold Points, Witness Points,
Walkdowns, Etc.)
VIP Report
A report concerning Value Improving Practices (VIP)
activities that took place during FEED. Information included
is:
VIP Schedule
Procedures used
Ideas considered
Ideas implemented
Benefits to be achieved
Project Execution Plan
Development of PEP as described in Section One of the
IFP
It is clarified that:
P&IDs - equipment information: the nozzle dimensioning for rotary equipment is
excluded from the FEED phase scope.
Laboratory equipment specifications: this is included in the FEED scope.
Process Operating Manuals: They are excluded from the FEED scope and have to be
completed as part of Ready for Start Up.
Heaters: specifications sheets (according to the API 560 or ISO 13705 standards)
necessary for the purchase orders issuance are within the FEED scope
9
.
Boilers: platforms distribution is excluded from the FEED scope

9
Respuesta a la Pregunta 120 Ronda 3.
PAGE 19 OF 22
DATE: 18 JULY 2009

3.7 Preparation of FEED-OBE
The FEED-OBE shall comply with AACEI Class 2 requirements and be a +/-
10% accuracy. All required supporting data should be developed to the level
of engineering completeness specified therein. The OBE preparation
process to be adhered to by the FEED-EPC Contractor shall be based
necessarily on following provisions
10
:
Estimate Basis Memorandum (EBM)
An EBM is to be prepared prior to development of the OBE. The EBM
is the plan by which the FEED-EPC Contractor will develop the OBE.
EBM shall be presented to Employer for approval prior to start of work on
OBE, which is expected to occur during the mid- to-latter stages of FEED
development, at which time sufficient engineering has been developed
(approximately 30% of the Detail Engineering)to permit OBE assembly.
The EBM should establish the overall philosophy for the OBE and scope
inclusions and exclusions, set estimating factors, methods and principles
which can be pre-established in order to minimize the level of review
required once the completed OBE is available.
The Pre- Construction phase finishes when the Conversion is achieved.
The EBM is intended to pre-identify the methods, techniques and cost
data sources to be used in the preparation of the OBE, including such
things as estimating factors, labor surveys/rates/productivity/availability,
bulk material and equipment allowances, etc. It should also define the
level of technical definition and sourcing of important cost estimating
information (e.g., extent and source of
bulk material take-offs, equipment specifications, what is to be firm
quoted, what is to be budget quoted, estimated in-house). Establish
agreement on what estimating systems are to be used and identify which
default factors will be acceptable, acceptable reference databases, levels
of accuracy, etc.
The EBM shall confirm the WBS and Code of Accounts to be applied and
the estimating structure/format to be followed.
The EBM shall define how the OBE contingency is to be developed and
escalation is to be treated.

10
General Clarification about the Schedule of Round 3
The Scope Definition phase finishes when it is accepted the Scope Definition Proposal
submitted by the CONTRACTOR with the Open Book Estimate (OBE). The Pre-Construction
phase is completed when the Conversion is achieved.
PAGE 20 OF 22
DATE: 18 JULY 2009

The EBM shall confirm that the OBE will be consistent with plans and
schedules reflected in the EPC PEP.
Open Book Estimate (OBE)
The OBE will be outlined in the EBM and shall include but not be limited to
the following:
Scope of Work including clear delineation of inclusions and exclusions
Type of Estimate confirm consistency with AACEI Class 2 (+/-10%
Accuracy) and any departures there from
Methods/Systems/Techniques used in preparation of the OBE
Identification and reference to Source Data and Documentation utilized in
OBE preparation
WBS and Code of Accounts structure and level of detail included
Material Take-Off Techniques utilized (count vs. factored)
Definition of Allowances utilized
Complete listing of assumptions, premises, exclusions, inclusions,
qualifications statements and justification
Confirmation of alignment with Project Schedule requirements (including
premium costs, overtime costs, etc. necessary to achieve Project
Schedule requirements)
Direct and Indirect cost summaries and supporting detail
Subcontracts
Equipment by Class (Towers, Furnaces, Pumps, Heat Exchangers, etc.).,
defining Material Costs, Installation Labor Manhours and Costs,
Subcontract Costs (showing split between labor and material costs)
Materials by Class (Concrete, Structural Steel, Piping, Architectural, etc.)
defining Material Costs, Installation Labor Manhours and Costs,
Subcontract Costs (showing split between labor and material costs)
Engineering (Home Office Costs)
Construction Management Staff Costs
PAGE 21 OF 22
DATE: 18 JULY 2009

Field Indirects (Temporary Facilities, Construction Equipment,
Consumables, etc.)
Other Costs such as Catalysts and Chemicals
Spare Parts Costs
Escalation Assumptions (Provisions)
Contingency
Employer shall require FEED-EPC Contractor to present a complete OBE
package, which shall have, the EBM, OBE and a Basis of Estimate
document included. Insofar as the EBM is a planning document, the Basis of
Estimate is the supporting document that describes how the OBE was
actually developed, reflecting deviations and their rationale, from the EBM.
The OBE will serve as the basis for negotiation of the Conversion from a RC
structure to a LS EPC structure. At progressive development intervals of the
OBE during the FEED stage, Employer and Contractor shall engage in a
series of Risk Analysis exercises to identify Risks and exposures that would
affect the Project costs and levels of Cost Contingency. Contractor shall
therefore develop neat Cost Estimates (including appropriate allowances,
but ex-Contingency) for these Risk Analysis exercise(s). The Cost Estimate
Risk Analysis results shall be initially utilized to determine an appropriate
level of Contingency for the Project, which shall then be included in the OBE.
Several iterations of OBE updates and risk analysis exercises may be
required to achieve Conversion. Such updates to the OBE (and Risk
Analysis) shall be conducted at least monthly until achievement of an
approved OBE and Conversion is effected.
3.8 Project Execution Planning
FEED-EPC Contractor is requested to expand upon Part A Project
Perspective included in this MJS, incorporating their respective plans for
carrying out the Work and presenting their plan and schedule for the FEED
Phase of the TRM Project in a Preliminary-PEP (P-PEP) that will be
delivered at the Contract Subscription. EMPLOYER requests that this plan
and schedule for FEED Phase of the TRM Project be completed to Level 2
detail and coverage. This plan and schedule, with any mutually agreed
adjustments and approval, will serve as the Master FEED Phase plan and
schedule to launch the FEED effort. Contractor will be expected to regularly
status, update and expand the level of detail for this Master Plan and
Schedule, adequate to effectively plan, manage and status the work.
PAGE 22 OF 22
DATE: 18 JULY 2009

3.9 Long Lead Item Procurement
The FEED-EPC Contractor shall provide an equipment component lists that,
in its experience shall be considered as from long load procurement. During
the course of the FEED effort, the FEED-EPC Contractor will update the list
of long lead items in conjunction with the Licensors to provide EMPLOYER
with its best insights as to what equipment and/or materials might be
considered for early procurement in order to shorten the overall duration of
the TRM Project.
Subject to EMPLOYERs review and agreement, said long lead items will be
procured before Conversion (during the Scope Definition or during the Pre-
Construction phase) in order to capitalize on schedule reduction
opportunities. Additionally, firm quotations for such long lead items will be
needed in order to comply with the quality requirements of the OBE.
4. FEED-EPC Contractor Scope of Work During Pre-Construction
As previously indicated, it is expected that Conversion will occur at or shortly after
the completion of the FEED Phase of the work. Should this not occur, and subject
to EMPLOYERs approval, the FEED-EPC Contractor is authorized to begin some
or all detailed engineering and procurement work indicated on its EPC PEP, on a
reimbursable basis, until Conversion is achieved. The FEED-EPC Contractor shall
work continuously to improve its proposal for Conversion in an endeavor to affect
Conversion as early as possible after completion of the Scope Definition Phase of
the TRM Project.
5. FEED Package Readiness for Potential Third Party Involvement
Should EMPLOYER decide that it would be beneficial to its general interest to
proceed with the EPC work with other parties, the FEED Phase work products must
be well organized enough to allow such third party Contractors to efficiently prepare
EPC LS proposals and proceed with EPC work at EMPLOYERs authorization.
TALARA REFINERY MODERNIZATION PROJECT ANNEX C2 EPC - SERVICES & DELIVERABLES TO
PAGE 1 OF 1
ANNEX C2 EPC
Table of Contents
1. Introduction
2. FEED-EPC Contractor Scope of Work During EPC Phase
2.1 Transitioning from Pre-Construction
2.2 Planning, Management and Control Phase
2.4 Detailed Engineering, Procurement, Construction, Commissioning/Start-up/
Performance Testing
2.5 Performance Testing
2.6 Final Acceptance
TALARA REFINERY MODERNIZATION PROJECT PROJECT INSTRUCTIONS-PART C
FEED-EPC CONTRACTOR IFP SERVICES & DELIVERABLES -FEED-EPC
MASTER JOB SPECIFICATION
PAGE 1 OF 8
DATE: 10 JULY 2009
ANNEX C2 EPC
1. Introduction
Annex C2 EPC Services and Deliverables, broadly addresses the
requirements of the FEED-EPC Contractor during the EPC (Construction) Phase
of the work. The Agreement and MJS taken collectively more definitively define
the extensive requirements of the EPC Phase. It should be noted that
transitioning from the FEED Phase to the EPC Phase will shift Contractor
compensation from a Reimbursable to a LS platform. Given that the details for
the EPC Phase are contained throughout the Agreement and MJS, the following
will simply provide an overview of the EPC Phase requirements.
2. FEED-EPC Contractor Scope of Work During EPC Phase
2.1 Transitioning from Pre-Construction
The FEED-EPC CONTRACTOR for the TRM Project is expected to be fully
experienced and qualified to carry out all EPC roles and responsibilities.
After completion of the Scope Definition Stage of the project and successful
Conversion, it is expected that the FEED-EPC Contractor will proceed to
implement the EPC Phase of the work with due diligence and in accordance
with the mutually approved EPC Phase PEP. In essence, the FEED-EPC
Contractors responsibilities during the EPC efforts will include, but not be
limited to detailed engineering, procurement (purchasing, expediting,
inspection, traffic) of equipment and material, subcontracting, construction,
commissioning, startup and performance testing through successful
performance of all project facilities and for overall management,
coordination and control of its scope of the work in a safe, orderly,
responsive manner. The FEED-EPC Contractor will be solely responsible
for the execution of project work during the EPC Phase, subject to only pre-
established approvals by EMPLOYER and the requirements of the
Agreement and these MJS. During the EPC Phase, the FEED-EPC
Contractor will continue to collaborate with the TRM Project Licensors in
order to ensure their satisfaction and support.
2.2 Planning, Management and Control Phase
During the EPC Phase, the FEED-EPC Contractor will continue to have
responsibility to meet TRM Project completion requirements, efficiently plan
and coordinate the work, monitor and control progress and maintain project
momentum. Contractor will also assist EMPLOYER and PMC in managing
changes without disruption to the work.
PAGE 2 OF 8
DATE: 10 JULY 2009
Throughout the EPC Phase, the EPC Contractor is expected to maintain
timely, open and objective communications and interaction with the PT,
PMC and Licensors as well as all other project participants, respecting their
contributions to the project. EMPLOYER expects the TRM Project to be an
outstanding example of cooperation and positive relationships with all
involved parties.
2.4 Detailed Engineering, Procurement, Construction, Commissioning/
Start-up/ Performance Testing
The FEED-EPC Contractors roles and responsibilities during these
important stages of the EPC Phase as set out in the Agreement and this
MJS are expected to be recognized and practiced by the FEED-EPC
Contractor.
EMPLOYER expects that the FEED-EPC Contractor will respect and
exercise industry best practices throughout its work. As a world class,
proven Contractor, the FEED-EPC Contractor is expected to be fully aware
of industry best practices and incorporate these measures in order to make
the TRM Project a first quintile industry performance example.
Some FEED-EPC Contractor EPC Phase technical obligations are defined
in Project Instruction N 18, while other technical deliverable obligations
include but are not limited to those listed in the following table.
Administrative, Project Management, Project Control, etc. deliverable
requirements are referenced in other sections of the IFP.
PAGE 3 OF 8
DATE: 10 JULY 2009
Category/Discipline
Item Deliverable Title/Description Notes
General 1. Project General Engineering Specifications
2. Project Coordination Procedures
3. Listing of Applicable Codes, Standards, etc.
4. Engineering Calculations Books
5. Utility Summaries
6. Expendables Summary
7. Materials Safety Data Sheets
8. Site Plans
9. 3-D Model
10. FEED Packages
11. FEED Open Book Estimate (OBE)
12. Design Registration & Regulatory Submittals
13. Environmental Submittals
14. Material Take-offs
15. Underground Drawings Plans, Section,
Details
16. Design Reviews/Logs
17. - PHA/HAZOP Reviews/Reports incorporate
recommendations considered and adopted in
detailed design
18. - Design Reports
19. - Risk Assessments & Mitigation Reports
20. Construction Studies
21. Construction Infrastructure
22. Packaged Equipment Definition, Scope,
Coordination
23. Lessons Learned Report
24. Complete Set of Purchase Order &
Subcontract Files
Process 1. Process Design Criteria
2. Process Simulations & Modeling
3. Process Standards & Speculations
4. Licensor Basic Design Packages
5. Process Flow Diagrams
6. Process Descriptions
7. Material & Energy Balances
8. Process Information for Area Classification
9. Process Physical/Chemical Data
10. Process Equipment Sizes/Sketches
11. Process Equipment Specification/Load Sheets
12. Safety Valve Sizing Basic Data Sheets
13. Piping & Instrument Diagrams (P&ID) Process/
Utility/Auxiliary
14. Utility Balance Diagrams
15. Line Sizing/Wall Thickness & Hydrotest Data
16. Hydraulics Calculations (Equipment & Piping)
17. Pump & Reboiler NPSH Calculations
18. Line Designation Tables
19. Tie-In Distribution & Related Details
20. Process Logic Narratives
21. Battery Limit Conditions
22. Chemical Requirements Summaries & MSDS
23. Product Safety Data Sheets
24. Process Data Sheets Instrumentation
25. Process Data Sheets Specialty Items
PAGE 4 OF 8
DATE: 10 JULY 2009
Category/Discipline
26. Pressure Safety Valves (PSV)
27. PSV Discharge & Flare Calculations
Mechanical 1. Mechanical Design Criteria
2. List of Mechanical Standards and Specs
3. Equipment List
4. Mechanical Equipment Data Sheets
5. Equipment Specifications for Packaged
Equipment
6. Material Selection Diagram
7. Design Calculation/Studies
8. Mechanical General Arrangements
9. Manufacturing Data
10. - Equipment General Arrangements/Sections
11. - As Builts from OEM
12. - Maintenance and/or Repair Manuals
13. - Operating Manuals
Furnaces 1. Furnace Design/Purchase Specifications
2. Furnace Data Sheets
3. Furnace Design Calculations
4. Furnace General Arrangements/Detailed Dwg.
5. Furnace Inquiry/Purchase Requisitions
6. Vendor Drawings
7. Test Procedures/Reports & Performance
Requirements
8. Parts List/Recommended Spares
9. Operating & Maintenance Catalogs/Manuals
Vessels 1. Vessel Design/Purchasing Specs
2. Vessel Outline & Detailed Drawings
3. Vessel Design Calculations
4. Vessel Nozzle Sizes/Orientations
5. Vessel Purchase Order / material Requisitions
6. Vessel Fabrication Drawings & Design Calcs
7. Vessel Platform & Ladder Drawings
8. Vessel Pipe Support & Guide Drawings
Exchangers 1. Exchanger Design/Purchasing Specs
2. Exchanger Rating Calculations
3. Exchanger Setting Plans/Tube Sheet Layouts
4. Exchanger Purchase Order / Material
Requisitions
5. Vendor Fabrication Dwgs & Design Calcs
Rotating, Special & Utility
Equipment
1. Equipment Design/Purchasing Specifications
2. Equipment Detail Specs/Data Sheets
3. Equipment Purchase Order / Material
Requisitions
4. Space & Utility Summary
5. Vendor Arrangement/Detail Drawings
6. Test Procedures/Test Reports/Performance
Curves
7. Vendor Parts List/Recommended Spares
8. Vendor Operating & Maintenance Catalogs
Instrumentation &
Control Systems
1. Instrument & Control Systems Design Criteria
2. List of I&C Standards and Specs
3. Process Control Diagrams
4. Control Systems Specification
PAGE 5 OF 8
DATE: 10 JULY 2009
Category/Discipline
5. Instrument Index
6. Updated Instrumentation Database
7. Instrument Design/Purchasing Specs
8. Functional Process Control Specifications
9. Control Room and Panel Layouts
10. Instrument Logic Diagrams
11. DCS and PLC Configuration Code
12. Instrument Vessel/Equipment Sketches
13. Instrumentation Purchase Order / Material
Requisitions
14. Instrument Location Plans
15. Instrument Loop Diagrams
16. Instrument Tray/Conduit/Cable/Piping Layouts
17. Instrument Installation Details
18. Instrument Winterization Distribution
19. Instrumentation Wiring/Termination Lists
20. Key Plans
21. Panel Layouts
22. Tray Schedules
23. Fire Alarm Drawings
24. Alarm Setting Summary
25. Console Layouts
26. I/O & Control Bldg Equipment Room Layout
27. DCS Configuration/Database
28. I/O Slot Arrangements
29. Manufacturers Data & Design Records
30. Spare Parts List
31. Cable Schedules
32. Control System Block Diagrams
33. Control & Logic Narratives
34. Graphics
35. Operating Manuals
Layout/Piping Design 1. Piping Design Criteria
2. List of Piping Standards & Specs
3. Engineering Studies
4. Plot Plans
5. Key Plans
6. Battery Limit Connections Plan
7. Piping General Arrangements & Elevations
8. Piping Sections and Details
9. Isometrics w/ Bills of Materials
10. Demolition Isometrics
11. Piping Specialty Data Sheets
12. Stress, Load & Support Calculations
13. Pipe Material/Purchase Requisitions
14. Pipe Support Drawings
15. Steam Tracing Isometrics
16. Electrical Tracing Isometrics
17. Engineering Calculations/Studies
18. U/G Piping, Drains, Sewers Layout Drawings
19. A/G Piping Key Plans/Elevation Drawings
20. Vendor Design & Fabrication Drawings
21. - Equipment General Arrangements
PAGE 6 OF 8
DATE: 10 JULY 2009
Category/Discipline
23. - Maintenance & Repair Manuals
25. Pipe Spool Fabricators Data & Design Record
26. - Spool Sheets
27. - MTRs w/ Traceability Reports
28. - NDE Summaries w/ NDE Reports
29. - Hydrotest Reports
30. Piping Material Specification Sheets
31. Isometrics
Civil 1. Civil/Structural/Architectural Design Criteria
2. Site Soils & Subsurface Investigations/Reports
3. Site Surveys
4. C/S/A Standards & Specifications
5. Key Plans
6. Engineering Calculations
7. Design/Purchasing Specifications
8. Site Preparation & Development Drawings
9. Demolition Drawings
10. Site Rough Grading Drawings
11. Tank Farm Berms, Drainage & Pit Layouts and
Details
12. Piling Layout and Schedules
13. Foundation & Pile Cap Layouts Dwgs & Plans
14. Concrete Drawings Plans, Sections, Details
15. Site Paving/Ditches Drawings
16. Structural Steel Drawings Plans, Sections,
Details
17. Structural Steel Bills & Material
18. Structural Steel Purchase Order / Material
Requisitions
19. Architectural Drawings Plans, Sections,
Details
20. Underground Drawings incl. Sewers & Drains
21. Building Requirements
22. - Building Criteria
23. - Building Codes Analysis
24. - Renderings
25. - Building Perspective
26. - Landscaping Plans, Sections, Details
27. - Floor Plans
28. - Roof Plans
29. - Buildings, Elevators and Sections
30. - Ceiling Plans
31. - Door Schedules
32. - Finishes Schedules
33. - Furnishings Schedules
34. - Plumbing Layout and Details
35. Vendor Design/Shop Drawings
36. - Rebar Drawings
37. - Pre-cast Concrete Drawings
38. - Structural Steel Drawings
39. Manufacturers Data & Design Records
40. - Equipment General Arrangements
42. - Maintenance & Repair Manuals
PAGE 7 OF 8
DATE: 10 JULY 2009
Category/Discipline
44. Dewatering and Temporary Drainage
Electrical 1. Electrical Design Criteria
2. List of Electrical Standards & Specs
3. Engineering Studies
4. Engineering Calculations
5. Load Lists/Short Circuit Studies
6. Key Plans
7. Plot Plans
8. Electrical Equipment List
9. Single Line Diagrams
10. Wiring Diagrams
11. Schematics
12. Area Classification Drawings
13. Lighting Layouts
14. Power Systems
15. Power Layout
16. Grounding Layouts
17. Cathodic Protection
18. Electrical Panel Schedules
19. EHT Systems
20. - Isometric Drawings
21. - Power Drawings
22. - Control Drawings
23. Cable Routing and Schedules
24. Cable Tray Layouts
25. U/G Conduit/Cable Runs
26. Electrical Design/Purchasing Specifications
27. Electrical Material Purchase Order / Material
Requisitions
28. Electrical Wiring/Termination Lists
29. Electrical Installation Details
30. Electrical Equipment Data Sheets
31. Communications, Architecture & Drawings
32. Software Monitoring System Licenses
33. Vendor Manuals
34. - Vendor Design Drawings
35. Manufacturers Data & Design Record
36. - Equipment General Arrangements &
Sections
38. - Maintenance or Repair Manuals
Painting/Insulation/Fire
Proofing
1. Painting Design/Purchasing Specifications
2. Insulation Design/Purchasing Specifications
3. Fire Proofing Design/Purchasing
Specifications
4. List of Painted/Insulated/Fireproofed
Equipment
5. List of Painted/Insulated/Fireproofed Piping
6. List of Painted/Insulated/Fireproofed Structural
Steel
PAGE 8 OF 8
DATE: 10 JULY 2009
2.5 Performance Testing
EMPLOYER expects the FEED-EPC Contractor to remain in responsible
charge of the facilities until all expected Performance Testing of the units
have been successfully completed. Detailed plans and coordination
procedures for this important work will be developed during the course of
the project, and in sufficient time for the adequate planning, recruitment,
orientation and training of EMPLOYER personnel intended to operate
and/or maintain the Modernized Refinery.
2.6 Final Acceptance
Final acceptance for the FEED-EPC Contractor is defined in the Agreement.

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