STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS Reference No:.

Revision No : WH/SOP/08 00 Issue No:. Effective Date: 00 01/01/2006 Page 1 of 2

1. 2. 3. 4. 5.

Subject Purpose Terminology Responsibility Flow Diagram

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Material Issue Process. To define the issue process of material from the warehouses. As per SOP/WH/03. Warehouse Executive

Goods Issue Process

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Loader loads the material in the vehicle.

Loader moves the material from dispatch area to the loading bay.

Security Incharge enters the document details in the Outbound register after checking the physical material & instruct the loader to load the material in the vehicle.

Warehouse Incharge will instruct the loader to move the material from dispatch area to the loading bay & takes the document to the security incharge.

DEO prepare Invoice through system and handed the same to the warehouse incharge for dispatch.

Picker pack the material as per norm and paste the sales order no. & Party Name slip on to it & move it to the dispatch area.

Warehouse

Stock not available

Process order once stock available in w/h.

Provide ESN/Serial No. file to the DEO for SAP Updation

Scan the material, if the material is specified to capture ESN/Serial No.

Receives Sales order alert through mail from finance.

Check for stock

Stock available

Takes print out of sales order from the system

Picker picks the material from the storage area.

Takes the material to the scanning area, if the material is specified to capture ESN/Serial No..

Finance

Sends alert to the warehouse through mail.

Generates Sales Order Through system.

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6. Procedure Step No.. 1 2 3 4 6 7 8 9

: Performed by CFH & Team Exe Sup Sup DEO Picker Sup Sup System / Manual System System / Mail System Manual System Manual Manual Manual

Description Trigger point for this process is Sales order / STO Stock point receives alert through mail from finance with sales order no. Check sales order in the system. Check stock availability. Take print out of the sales order (WH/SOP/08/FMT/01) from the system. Picker picks the material from the storage area. Pickers takes the material to the scanning area, if the material is specified to capture ESN/Serial No. WH supervisor scans the material, if the material is specified to capture ESN/Serial No.

STANDARD OPERATING PROCEDURE (SOP) MANUAL FOR WAREHOUSING OPERATIONS TITLE : GOODS ISSUE PROCESS Reference No:. Revision No : 10 11 WH/SOP/08 00 Issue No:. Effective Date: 00 01/01/2006 Sup Picker Page 2 of 2

Provide ESN/Serial No. file to the DEO for SAP Updation Picker pack the material as per norm and paste the sales order no. & Party Name slip on to it & move it to the dispatch area. DEO prepare Invoice (WH/SOP/08/FMT/02) through system and hands the same to the warehouse executive for dispatch. Excecutive will instruct the loader to move the material from dispatch area to the loading bay & takes the document to the security incharge after entry in the material outward register (WH/SOP/08/FMT/03). Security Incharge enters the document details in the Outbound register (WH/SOP/08/FMT/04) after checking the physical material & instruct the loader to load the material in the vehicle. Loader moves the material from dispatch area to the loading bay. WH Incharge calls the transp. & dispatch the material.

Excel File Manual

12

DEO

System

13

Exe

Manual

14

WH Security

Manual

15 16

Picker Sup

Manual Manual

RECORDS S. No. 1 2 3 4 Records Sales Order List (WH/SOP/08/FMT/01) Invoice Copies / STN Copies (WH/SOP/08/FMT/02) Material Outward Register (WH/SOP/07/FMT/03) Security Gate outward register (WH/SOP/08/FMT/04) Stor Location WH WH WH WH Retention Period 2 years 2 years 2 years 2 years