Picom User Guide (1st Issue) - 28!11!07

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10/10/07 DD/MM/YY
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PIPING MATERIAL MANAGEMENT SYSTEM -
PICOM
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WORK INSTRUCTION
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PICOM USER MANUAL

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177108466.doc
Prepared by : g.suresh -03/10/2013
CHANGE RECORD PAGE REV. NO: A

Description of Revision
First Issue
177108466.doc
WORK INSTRUCTION PICOM USER MANUAL
DATE : 10/10/07 REVISION : A
DOC NO: SIPS-000-PIP-030-A-00007-A
PAGE : 3 / 36
REVISION TABLE
PAGE REVISION PAGE REVISION APPENDIX REVISION
A 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 X X X X X X X X X X X X X X X X X X X X X X X X X 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50
A X X X X X X A B C D E F
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CONTENTS 1. INTRODUCTION 2. PURPOSE 3. SALIENT FEATURES 4. MENU PICOM(Piping Component Management) 4.A) CATALOGUE
4.B) JOB ORGANISATION 4.C) MARK FILE 4.D) LINE MATERIALS 4.E) 4.F) TAKE-OFF IMPORT & EXPORT
4.G) DATA ELABORATIONS
5. MTO CREATION PROCEDURE

5.A) 5.B) IMPORTING PIPING CLASSES FROM GESPI MANUAL BOM
5.C) BOM FROM PDS ISOMETRIC DRAWINGS 5.D) MANUAL MARK CREATION PROCEDURE 5.E) ASSEMBLY (DRAIN, VENT & INSTRUMENT) CREATION PROCEDURE
6. GENERAL
6.A) 6.B) METAFRAME OBSOLETE MARK
6.C) PRINTING REPORTS 6.D) LINE LIST FROM SMART PLANT P&ID
7. PICOM DATA TO OTHER TOOLS

7.A) 7.B) GEMAPI (GESTIONE MATERIALI PIPING) PUMA (ECOS) - PAINTING AND INSULATION
7.C) MECHANICAL QUANTITY 7.D) EIM (ENGINEERING INTEGRATION MANAGER)
8.
APPENDIX
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1. INTRODUCTION This manual introduces all the operational features of Picom. The paragraph Menu describes the functions for each specific operating activity.
Note: Menu titles in Italian language (fonts in green colour italics); next to it English translation is given within parenthesis.
2. PURPOSE Picom is an in-house software tool developed by Snamprogetti. This tool is used by the piping department. In addition, Picom is linked to the following tools/department: PDS (Piping Layout) SAP (Procurement) Listini (Price data base) Gespi (Piping classes) Puma (Painting and Insulation) Gemapi (Site material management) Mechanical quantities (Estimation / Planning) EIM (Project document control)
to exchange data between them, in order to carry out their respective scope of work. Picom is used for manual input of BOM (based on piping layout / plot plan and P&ID) or BOM derived from PDS isometrics up to issuing of MTO and Purchase Requisition. 3. SALIENT FEATURES Some of the salient features of Picom are as follows: BOM can be grouped by Plant, Underground and Pipe-rack. Marks can be created manually in Picom for special components that are not included in piping classes. Assemblies can be created for drains, vents and instruments. Verification of each line/component for hydro-test, rating and intersections (for pipe-topipe branches with dimensions of pad required) using the construction codes applied in piping classes. Assigning of pre-fabrication or erection of components according to size, type etc.. is system performed. Though, the pre-fabrication/erection can be forced as per project requirement. Contingency rule is inbuilt. But can be modified by Administrator.
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The type, quantity and material for bolts and gaskets are system performed. Stub ends for Lap-joint flange is also system performed. Picom and Picom Extraction applications can be accessed outside Snamprogetti office through metaframe link: https://spmetai.snamprogettispa.pri/Citrix/MetaFrame/auth/login.aspx
4. MENU PICOM (Piping Component Management) 4.A) CATALOGUE: It is a catalogue of all piping components from the Picom library that can be used for the job. The details are filled in here by the Administrator. 4.A.1) Classificazione Modelli (Classification of components): Double Click to view the list of components grouped by Normali, Insiemi e Strumentazione (assemblies), Tutti (total) etc. Click insert and input component if required in addition (eg. Assembly).
4.B) JOB ORGANISATION: Job set up details is filled in here by the Administrator. 4.B.1) Data and structure: Administrator inputs required details in: General, Sub-job, Units, Areas, Painting Insulation, Fluid and PR Numbering. 4.B.2) Job Criteria Domains Material Group: Administrator establishes the material group library for the job from the main data base and modifies, if required. 4.B.3) Job Criteria Domains PR Class: Administrator establishes the PR class library for the job from the main data base and modifies, if required. 4.B.4) Job Criteria Criteri (Criteria): Administrator establishes the Criteria library for the job from the main data base and modifies, if required.
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4.C) MARK FILE: 4.C.1) Mark Master List: It contains the list of all marks that are imported from piping classes created in Gespi. 4.C.2) Marks by Line Class: It contains the list of all marks by each piping class. 4.D) LINE MATERIALS: 4.D.1) Data entry - Isometrics: Manual input of BOM. Refer to MTO procedure below for further details. 4.D.2) Assemblies preparation: Creation of assemblies for drains, vents and instruments. procedure below for further details. 4.D.3) Mechanical list: Final verification of hydro-test, rating and intersections. Refer to MTO procedure below for further details. 4.E) TAKE-OFF: 4.E.1) Take-off: Material take-off can be performed using the BOM group name. 4.E.2) P.R: Issue of PR after creating MTO above and sending to SAP. 4.E.3) BOM Grouping: Grouping of BOM by lines, piping classes, units, areas, group, fluids, painting/insulation and isometric type can be done in order to use in MTO. 4.F) IMPORT & EXPORT: Import of Isometrics (BOM) from PDS in *.txt format can be done using this feature.
177108466.doc Prepared by : g.suresh -03/10/2013
Refer to MTO
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4.G) DATA ELABORATIONS: 4.G.1) Report WEB (Reports printing): Printing of reports e.g. BOM by line, MTO, PR, marks by piping classes, etc. 5. MTO CREATION - PROCEDURE 5.A) IMPORTING PIPING CLASSES (FROM GESPI) DATA ELABORATIONS (4.G): Upon receiving email from Gespi, import of piping classes is done as follows: Double click Data elaboration Double click Execution Choose Import/Export Dati Select import Data piping class
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5.B)
MANUAL BOM LINE MATERIALS (4.D) Data entry - Isometrics (4.D.1): Click insert Click characteristics assign unit, fluid, specification, painting-insulation, grouping, area, isometric type(if required) Input line tag, main size, design conditions & click magic wand to assign the line number.
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Save and click construction tab Insert and select the components that need to be input for the whole line Click Stdb. Gask. - the stud bolts & gaskets, including marks are filled in automatically (Missing mark codes to be allocated by Gespi user if required by Picom user and new mark numbers for special items can be created by Picom user himself, see below for manual mark creation procedure)
Save
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5.C)
Continue the above procedure for each line or a similar BOM can be created by using the copy icon.
BOM FROM PDS ISOMETRIC DRAWINGS IMPORT & EXPORT (4.F): Receipt of 2 ISO files in text format by email - VAR file + line list file from PDS Administrator. Copy those files to the job folder Copy the file name Go to Picom import & export Click Esecuzione Choose importazione linee standard - carica linee std. (progettazione da PDS) Click Esegui paste the file name (VAR.txt) click ok.
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Paste the file name again and run by CNT (control mode). A *.PDF file with errors status loaded, save it to a folder, check for errors and if found, delete those lines with errors from VAR.txt file. Again open importazione linee standard - carica linee std. (progettazione da PDS) Proceed by IMP (import) Go to Line materials - Data entry Increase the counter (e.g. 50000) Choose search - Ready for construction, date of today in order to check ready for construction ISOs in the total of archive. Choose search - Ready for construction, without date in order to check ready for construction ISOs in the total of archive. Inform to PDS Administrator and the concerned through email of those lines imported and with errors which are not imported. Note:
Status 1 - IFC (lines ready) Status 5 ISOs imported (but only with parents - without parents are not recorded here, goes directly to status 1) Status 0 - not ready manual input Also if revised ISOs are imported, it does not reflect in status 0, status 5 & status 1
5.D)
MANUAL MARK CREATION PROCEDURE MARK FILE (4.C) Mark Master List (4.C.1): -
Click insert Choose component Put code (e.g. SGZ01 - X, Y or Z as 3rd character) Write description (NPS:6-SIGHT GLASS (4-9604) FLG-CL150-RF125 in.Ra - SPC.GA-E61260)
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Choose size Choose class of goods (cl. Merceologica) e.g. no. 136500040 Put Pesou (weight), if required
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Input item class e.g. CRST [abbreviation: CRST(CS), ALLO(alloy), AUST(SS), OTHE(other)] Put price (if required) Dimension (if required) Choose creating Mapi code by clicking magic wand Assign Generale Oggetto (object) - Sight Glass Materiale e.g. Forging - CS- STD ASTM A234 GR WPB
Go to tab: Serie diametri (dimension series) ANSI US DN Principale, DN Secondario, Go to tab: Terminazione (ends) e.g. flanged Choose Rating, Facing, Finish
Go to tab: Tubi/Racc. (if required to fill) Valvole/Filtri (if required to fill) Click OK, click apply criteria, deflag merceologica, click OK. Save
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Mark by Line Class (4.C.2): 177108466.doc
Click filter icon Choose the piping class spec. e.g. D04
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Choose the component Click search icon Click insert Choose option code (created in master list) and assign to the piping class.
Data entry - Isometrics (4.D.1): 177108466.doc
Click insert Fill all details

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Choose spec D04 Go to construction Insert the special component (e.g. Sight glass) created in the paragraphs above.
5.E)
ASSEMBLY (DRAIN, VENT & INSTRUMENT) CREATION PROCEDURE LINE MATERIALS (4.D) Assemblies preparation (4.D.2):
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Click insert input assembly name (e.g. 03_Vent and Drain ) Input assembly ID (3), main size as main size, secondary size - choose size, min run size & max run size.
Save, go to tab: Construction Click insert - select component for every item (Ensure to input option code of valves, Refer to Appendix-A) Sizes of components - choose main size & secondary size Save
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Choose piping classes that need to have this assembly Click check - if green, the components for this assembly are available in the piping classes If red - need to check the piping classes for the components of assembly
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Checking of the piping class can be verified by printing from Data elaboration Execution Report WEB (12.Marks list by piping class) Print from Data elaboration - Execution Report WEB - (17. Piping assemblies: composition & information) to see the assembly list of components by marks.
CATALOGUE (4.A): 177108466.doc
Classificazione modelli - choose Insiemi e Strumentazione Click insert, assign the assembly name created above. Save
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LINE MATERIALS (4.D) Data entry - Isometrics (4.D.1): 177108466.doc
Choose the assembly created above and assign to BOM in construction tab Choose main size
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Ensure to use the same piping class assigned in the assembly Save
Mechanical list (4.D.3) 177108466.doc
Double click Mechanical list Click insert to add new lines (from manual BOM / PDS BOM), flag the lines that
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are required to be inserted, click Ins. Selezionate (insert selection) Flag the lines required to be checked Apply filter and choose (e.g. not ready, ready, tag numbers of lines to be checked for hydro-test, intersection, rating)
Hydrostatic pressure test: Click hydrostatic pressure calculation. The checking is done and shows the data if the pressure conditions fall within the stated piping class conditions. It can be printed from Report WEB no. 42 and verified with Gespi/PSL team,
Rating test: 177108466.doc
To check if the rating curve of components falls within the piping class curve rating calculation done in Gespi. It can be printed from Report WEB no. 44 and verified with Gespi/PSL team,
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Intersection test: To check for only pipe-to-pipe branches. Also dimension of the reinforcements are provided if required. The quantity for the reinforcement pads is already included in the contingency list. If pipe-to-pipe item is not there in the line material, the status is shown as not verified. It can be printed from Report WEB no. 43 and verified with Gespi/PSL team, Note: Hydrostatic list in PDF format can be sent to site when required to proceed with the hydro-test as per line conditions. If the design conditions are not available while checking, go to Data Entry Isometrics to verify or input the details.
TAKE-OFF (4.E) BOM Grouping (4.E.3): 177108466.doc
Click icon insert record into result set Assign name for BOM grouping
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Choose filter by status line (e.g. Not ready, Ready for construction) Choose the characteristics required by, for grouping: Compositions (line numbers), specifications, units, areas, group, fluids, painting insulation, isometric type
"Select all" can be flagged to choose all fields in a tab. Save and exit.
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Take-off (4.E.1): Double click take off Click insert, assign MTO number, MTO name, date, sub-job Choose the grouping name created above Choose the contingencies (maggiorazione) required, refer to Appendix-B Click material take off Click Elabora (Elaborate) Quantity, contingency quantity, weight of quantity, weight of contingency quantity, delta weight, SAP quantity are all shown Click issue P.R. - purchase requisition is issued P.R. can be sent to SAP (P.R. is created by class of goods code)
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P.R (4.E.2): Double click P.R. Input max line no. (50000 for e.g.) Apply filter, click OK (sub-job is automatic as login is in that sub-job) If rectangular blank (white) - not sent to SAP - need to be prepared to be sent to SAP if circle crossed (red) it implies that it is sent to SAP.
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Data Elaboration Execution Report WEB (4.G.1): Can be used to print: MTO, P.R lists.
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To fill additional details in PR: Double click to see PR class (e.g. A010) In tab general data flag Technical Appraisal (TBA), if required Input days required e.g. 5 days Flag Technical documentation, if required Go to tab Positions Input Order issue foreseen date (upon consulting with procurement) Input Delivery date (upon consulting with procurement) Select the mark no. and see the price (price from Listini) If price is not available, double click the item in position tab, click open Mark detail and exit, the price is updated automatically, otherwise advise Listini user Send to SAP
6. GENERAL 6.A) METAFRAME Metaframe link can be used to access Picom, Gespi, Picom Extraction, etc. in intranet feature outside Snamprogetti offices.
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6.A.1) PICOM EXTRACTION IN MS-EXCEL Picom Extraction is a tool to extract reports of Picom in Microsoft Excel format. Some of the reports that can be produced are line list, line material, material take off, purchase requisition, piping classes, mechanical quantities, etc. Open metaframe & click Picom extraction Go to MS Excel - Tools menu - Picom ext. 1.0011 Choose job - choose the relevant excel feature of extraction required e.g. piping classes related info. prepared by Gespi Note: In MTO, Delta = (Increment Quantity - RdA ) Customizing extraction query can be done by replacing the SQL codes.
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6.B)
OBSOLETE MARK To verify the mark numbers, if any are obsolete. This can happen when the piping class is modified in Gespi. Before issuing PR to SAP obsolete marks have to be verified and the correct mark numbers should be allotted. If purchase of those components with obsolete marks is done, site construction has to be advised of those materials, in order to quarantine or use for other requirements. Data elaboration (extraction) Execution - Report web - 15. Obsolete Mark Purchase requisition (last rev) - sent to SAP ISOs ready for construction Select by all (or) sub-job - Site advised about the change of mark codes for those components that are changed
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6.C)
Mark code changed due to change in Gespi after ordering done through SAP
PRINTING REPORTS Data elaborations Execution - Report WEB The listed items from 1 to 47 generates PDF output format reports
6.D)
LINE LIST FROM SMART PLANT P&ID Used only in test database version. Not used in production, due to preliminary details from process and P&ID changes thereafter. The line list from P&ID does not have mark numbers unlike the line list from PDS. Double click Import & Export Esecuzione Import Linee P&ID default Input file name click OK Verify for errors Note: The procedure is same as that of import from PDS
7. PICOM DATA TO OTHER TOOLS
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7.A)
GEMAPI (GESTIONE MATERIALI PIPING) GEMAPI (Gestione Materiali Piping ) is a site material management software. The data extracted from Picom includes 19 *.lst files such as line materials, BOM by line, list of marks, etc. construction activities. Procedure: Open Picom Choose job Double click Data elaboration - Execution Choose Import / Export Dati - Export data for Gemapi 19 No. of *.lst files are extracted to the project folder Zip those 19 No. *.lst files and send to site by email for construction activity. Also, the data received from SAP is merged with this data (PR, Purchase Order, expediting details) by using MAGA to proceed with site
7.B)
PUMA (ECOS) - PAINTING AND INSULATION Puma is a software tool to calculate surface area for the pipes and piping components. The inputs required for Puma are Line list and Line material, which are extracted in excel format from Picom Extraction tool. The required surface area for Painting and Insulation can be produced by Line, Unit (area), or as per our requirement. Puma can be accessed through metaframe link.
7.C)
MECHANICAL QUANTITY Mechanical quantity is a software tool to set the parameters of handling of materials, welding, jointing, NDE, steam tracing, pressure tests and chemical cleaning to the line material data available from Picom. database. This data from Mechanical Quantity is provided to another software named BOOF to calculate and make estimation for manhours, materials, budgeting etc. The line material is imported from Picom
7.D)
EIM (ENGINEERING INTEGRATION MANAGER) EIM provides the project personnel with all the information relating to the job for
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search, modification and review purposes. It also allows different departments to exchange information and enable the integration of data between remote sites. A module named Directa works like an electronic document management system, through which the status of project execution can be known.
8)
APPENDIX Appendix-A - List of option codes Appendix-B - Contingency lists
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A Rev.

First Issue Document Status

JMT APP PROJ

PIPING MATERIAL MANAGEMENT SYSTEM -

- P I P - 0 3 0 Dep code Doc type

PICOM USER MANUAL

Prepared by : g.suresh -03/10/2013

CHANGE RECORD PAGE REV. NO: A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

4.G) DATA ELABORATIONS

5. MTO CREATION PROCEDURE

7. PICOM DATA TO OTHER TOOLS

7.C) MECHANICAL QUANTITY 7.D) EIM (ENGINEERING INTEGRATION MANAGER)

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Prepared by : g.suresh -03/10/2013

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Mark by Line Class (4.C.2): 177108466.doc

WORK INSTRUCTION PICOM USER MANUAL

DATE : 10/10/07 REVISION : A

DOC NO: SIPS-000-PIP-030-A-00007-A

Data entry - Isometrics (4.D.1): 177108466.doc

Click insert Fill all details